EDEN UNIVERSITY (EU)

2020

STUDENT HANDBOOK

The University reserves the right to amend the Student Handbook without notice.
Failure to read this publication does not excuse a Student from the requirements,
regulations, and consequences described herein.
 SENIOR STUFF PERSONNEL DIRECTORY

ADMINISTRATION

 Mr. Kelvin Kaunda (President)

BBA, LLB, MBA

 Prof. Robert Serpell (Chancellor)

PhD

 Prof. Mutuku Mutinga (Vice Chancellor)

PhD

 Prof. Fastone M. Goma (Deputy Vice Chancellor)

MBChB, PhD

 Mrs. Barbra K. Hachamba (Registrar)

Dp, HR, BBA, MBA

 Mr. Dean Moomba (Finance Director)

CAT, FM, ACCA, MBA

 Ps. Chanda Mwenya (Dean of Students Affairs)

BA TH, MA

 Dr. Bumbangi N. Flavian (Dean School of Medicine and Health Sciences)

MD, MSc

 Mrs. Lumba S. Lumbuka, (Dean School of Natural Sciences)

BSc, MSc

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 Mr. Robert Domboka, (Director for Open Distance Learning (ODL)
Ba, PGD, MA

 Mr. Msoni Joseph, (Dean School of Education, Humanities and Social Sciences)
MA, BAED

 Mr. Nsama Gilbert, (Dean School of Law and Business Management Studies)
MBA, BACC, FABE

 Dr. Lloyd Matowe, (Dean School of Pharmacy)

MSC, PhD

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 TABLE OF CONTENT

INTRODUCTION…………………………………………………………………………………2

MISSION STATEMENT………………………………………………………………………….2

VISSION ………………………………………………………………………………………….

PLEDGE…………………………………………………………………………………………...3

PREAMBLE……………………………………………………………………………………….4

ADMISSION INFORMATION……………………………………………………………….…..5

REGISTRATION PROCEDURE…………………………………………………………….5
ACADEMIC PROGRESSION………………………………………………………………..6

CHANGE OF PROGRAM……………………………………………………………………6

WITHDRAWAL FROM SEMESTER………………………………………………………..6

TRANSFER………………………………………………………………… ……….7

SPIRITUAL LIFE………………………………………………………………………………….8

CHRISTIAN FELLOWSHIP……………………………………………………………………...8

CONVOCATION………………………………………………………………………………….8

STUDENT HOUSING POLICY…………………………………………………………………..9

EXTRACURRICULAR ACTIVITIES POLICY………………………………………………….17

STUDENT CONDUCT, BEHAVIOUR AND CORRECTIVE PROCEDURES…………………18

CONTACT PERSONS FOR STUDENTS……………………………………………………24

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INTRODUCTION
A BRIEF HISTORY OF EDEN UNIVERSITY (EU)
Eden University formally known as Eden institute was established in 2001. With support of the brethren
from the Seventh Day Adventist Church. The mandate of the institute then, as legally registered under the
name "willows academy" was to provide Technical Education and vocational training at certificate,
Diploma and Advanced Diploma levels.

In 2010, the University went through a management buy-out, which gave birth, to a new registration of the
institution under the name "Eden institute “. The University that started with a total of 15 full time students
and 17 distant students now boasts of 5,000 + students.

MISSION STATEMENT

"To transform communities, inspire and serve humanity development innovation and collaboration pursuit
of knowledge”

VISION

"To be an international Christian model institution of Choice, dynamically shaping the future through
enhanced Education"

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 PLEDGE
All students who apply and are accepted to be part of the University community and student
body thereby pledge themselves to uphold the rules and regulations of the University as outlined
in this Handbook. Students who do not respect their commitment to the unique character of
Eden University may face disciplinary action.

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 PREAMBLE
This Handbook is intended to provide you with the basic information, which you need to have as a student.
It defines your role, rights, privileges, and parameters. It is, therefore, to your advantage to study it and
acquaint yourself with its contents right from the beginning before you get too busy with your class
assignments. Moreover, it forms the pivot upon which all other activities on this campus revolve. However,
regulations stated herein are under continuous review by the University administration, changes and
amendments take effect upon being announced on campus.

Eden University desires that each Student acquire certain knowledge, skills, and aspirations during their
collegiate experience. The University seeks to provide academic programs that prepare Students for
professional careers, as well as co-curricular programs that foster an environment supporting the
intellectual, physical, social, and spiritual development of each Student. Within these arenas of the Student
experience, the University, through its Faculty and administration, has identified Student outcomes as
desirable and reflective of the impact it seeks to have in the lives of its Students. Upon completion of the
program, each Student at Eden University shall be:

ACADEMICALLY PREPARED
• Use critical thinking skills to demonstrate literacy: listening, speaking, writing, reading, viewing, and
visual representing
• Demonstrate competence in mathematics, scientific, and technological skills
BIBLICALLY ROOTED
• Demonstrate spiritual literacy, including Biblical Christian faith and practice.
GLOBALLY MINDED
• Respect diverse religious, cultural, philosophical, and aesthetic experiences and perspectives
EQUIPPED TO SERVE
• Transfer academic studies to a profession and the workplace
• Implement a personal and social ethic that results in informed participation in multiple levels of
community
These outcomes are referred to as the “Core 4”:

ACADEMICALLYPREPARED BIBLICALLY ROOTED GLOBALLY MINDED EQUIPPED TO SERVE

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ADMISSION INFORMATION
Eden University is committed to equal opportunity and does not discriminate against qualified persons
based on handicap, religion, race, and color, national and ethnic origin in its educational and admission
policies. Since Eden University has a special responsibility to serve, its constituency and the majority of its
students are members of the Seventh-day Adventist Church.

However, the admission of students is not limited to Seventh-day Adventist applicants and thus any student
who meets the academic and character requirements of the university, passes the entrance examinations and
expresses willingness to comply with the policies of the university may be admitted. All applicants are to
express their willingness to comply with the policies of the university. The office of the Registrar processes
applications to all courses of study. Please address all your enquiries to:

The Registrar

Eden University

P O Box 37727

Barlastone Park Lusaka

Phone #: Tel: +260 211 213535/0965-166319/0977794995/ E-mail: [email protected] website: www.edenuniversity.net.

REGISTRATION PROCEDURE
When a student has been accepted, they are expected to report to the Admissions office with an
admission letter and a prof of payment. The Registration form and a student number will be issued
to them.

Thereafter students are expected to proceed to Accounts office to present their bank deposit slip
for procession and to be issued with a university receipt.

The minimum payment for one to register is 75% of the tuition fees. Hence, students will proceed
to the Heads of Departments for the courses they will be taking for that particular semester or term.

Students can now log onto the University Student portal to register the courses and confirm that
the other details like; the intake and year of study are correct.

Students are expected to submit the filled in registration form with photocopies of the academic
results, acceptance letter and NRC so that they can be put on their personal files.

Lastly student can now print a Class Pass which acts as proof of registration and is used to access
class.

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ACADEMIC PROGRESSION

To proceed to the next semester/term students are expected to sit for examinations after having
completed their continuous assessment.

The continuous assessments (CA) are very important for every student as they count 40% to 50%
towards their examination results. Students are expected to clear all the courses they sit for in order
to proceed to the next semester.

However, Students who fail a minimum of two courses are given a second chance to rewrite failed
courses under what is known as Supplementary Exams. Failure to clear failed courses at second
attempt will result in repeating the semester for the said courses and pay for them separately.

Deferred examinations are given to students who either due to illness, financial challenge and
approved permission miss the examinations. During these examinations students are only given
one chance to clear the said exams to proceed to the next semester.

CHANGE OF PROGRAM

To change from one program to another, students are required to fill in an application form and
attach their grade 12 results. An Adhoc committee in the school will sit to review their applications
and the decisions will be made accordingly.

WITHDRAWAL FROM SEMESTER

Students wishing to withdraw from a semester are required to fill in a withdraw form stating the
reasons as to why they are withdrawing.

Students who wish to withdraw from a term/semester can only do so within the registration period.
After which, they will be charged.

The assistant dean will approve applications and the assistant registrar in the schools will advise
the student on the way forward.

Student can only withdraw for a maximum of two semesters with written permission.

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TRANSFER

To transfer to another institution, students are required to fill in a transfer form. This transfer form
ensures that students are cleared both financially and academically.

If a student owes the university at the time they want to transfer, they cannot do so until they pay
the whole outstanding balance.

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SPIRITUAL LIFE
Eden University is committed to the biblical teaching of the Christian faith. As a result, the
University has sought since inception to evidence the values of Christian living in the lives of
Students, Staff, and Faculty as they live out the Christian ethics of love, joy, peace, patience,
kindness, goodness, faithfulness, gentleness, and self-control.
Though Students are not required to be Christians, the University encourages Students to grow in
their relationships with God by exploring the gospel and expressing the Christian faith in a variety
of ways.
The University provides opportunities for spiritual growth and formation through the office of the
Chaplain that coordinates daily devotions and spearheads guidance and counseling.
The purpose of the Chaplaincy office is “Investing in lives to develop followers of Jesus.”

CHRISTIAN FELLOWSHIP
Eden University is, first and foremost, a support ministry of the Seventh-day Adventist Church. It is a higher
institution of learning with high expectations of maintaining values, which will ever govern the behavior
of Eden University faculty, staff and students.

With a conviction that Jesus Christ is coming soon to bring eternal life to all those who have accepted Him
as their personal Savior, the Lord of Lords and the King of kings, Eden University community seeks to
promote and maintain an atmosphere conducive for growing fellowship with Jesus. Every student therefore,
is expected to contribute to and maintain such an atmosphere.

CONVOCATION

Attendance at all Convocations is required of all students. Convocations are daily worship services
(Devotion) done by students. The Student Religious Affairs officer in conjunction with the University
Chaplain keeps a record of attendance and a copy of the same submitted to the Dean of Students.
Punctuality and full participation are encouraged by all the students. The University advises that those
students who would like to be absent from some Convocation service(s) should inform the relevant
authority in advance. The University will allow and listen to apologies based on the following reasons:

- Sickness
- Funerals
- Off campus leaves with permission, etc.

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 STUDENT HOUSING POLICY

1. PURPOSE
This policy establishes rules and procedures for operation of student housing.
2. ACCOUNTABILITY
At the direction of the Dean of Student Affairs, the Dean of Men and the Dean of Women, Resident
Assistants and other managers responsible for student housing shall implement and ensure
compliance with this policy.
3. APPLICABILITY
This policy is applicable to all University owned and operated student housing facilities.
4. POLICY
The University has determined that living in University residence facilities is a positive aspect of
the total undergraduate experience for students at Eden University. In this regard, the University
continues to expand and modernize its infrastructure in order to accommodate more students on
campus and increase the quality of life in the hostels. It should be noted from the outset that having
a room on campus is not a right but a privilege that can be withdrawn at any time if someone does
not abide by the policies outlined herein.
4.1 Application Procedures
The ICT department shall announce dates upon which application of rooms in the hostels shall
commence. A student will log in their portal, select the accommodation module, and choose a
hostel as well as the room they prefer. The ones that will indicate, “reserved” will be deemed
unavailable and invoiced.
Once a student has been allocated a room, it is expected that they shall occupy the room
immediately the school officially opens. If occupancy does not take place within the official
registration period announced by the Registrar’s office, the bed space shall be made available to
other students who may not be accommodated. All students accommodated in the University
residences shall be charged the amount applicable to the hostel they occupy. No student shall be
exempted from paying accommodation fees unless with express permission of management.

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4.2 Withdrawal from a Hostel
A student who successfully registers for a room and decides to withdraw from boarding can choose
to do so on the following terms:
a) Within the official registration period: 0% of the total charge

b) 1-30 days after the official registration period: 50% of the total charge

c) One month after the official registration period and beyond: No refund

d) Moving out or turning in keys without an approved cancellation does not release the student
from any of their obligations, including that of paying for the assigned space.

5. ACCOMMODATION OF RESIDENCE ASSISTANTS

Resident Assistants play a significant role in the life of a boarding student. They are involved in
assisting students to settle comfortably into the hostel. They also ensure that the residences are
clean at all times (inside and outside) and that all residents abide by the given regulations.
Since Resident Assistants (RAs) form an integral part of a student’s life and ideally should be
living with the students, they are therefore not expected to pay for accommodation unless they are
registered for that term. The students that may lodge in the same room as RAs shall not be
exempted from accommodation payments.

6. GENERAL HOUSING POLICY

a) Quiet Hours
1. The right of residents to sleep and to study without interference from other individuals is a
primary right. All residents are responsible for noise they and/or their guests create while in the
residential facility.

2. Quiet hours are in effect daily from 11 p.m. to 5 a.m. However, residents are expected to be
considerate of other residents at all times. Twenty-four hour quiet hours are enforced in all areas
during final exam periods.

3. The use of amplified instruments is prohibited in University Housing. Students are however
permitted to store musical equipment and encouraged to use headsets at all times or room level
with consent of the roommates in order not to disturb other residents who may be busy with their
academic work.

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b) Soliciting
4. No soliciting of any type is permitted within or in the areas immediately adjacent to any
university housing facility with the following exception:

5. The Student Association are permitted to engage in door-to-door contacts with students to
support student governance functions and to promote their authorized, non-commercial programs
and activities within the residence halls.

c) Restricted Appliances
6. Refrigerators and cooking appliances (including microwaves, Panini presses, hot-plates, etc.)
are not permitted in university residences.

7. Hot beverage machines that use an internal heating element (such as electric kettles) are
permitted.

8. Hot plates and coffee pots that rest on hot plates are prohibited.

d) School in Recess/Holiday
The following guidelines apply to housing during school holidays:
9. All residence halls close during school holidays. All students in these facilities are required to
leave the building. Students are also required to move all of their belongings out and make
alternative arrangements for safe keeping of their items. Students are advised to take home any
valuables they may have.

10. When the residential facilities are officially closed during vacation periods, access will be
strictly prohibited.

11. International students and those on student work program who need to be here during the
holidays should note that priority is given to Block Release students and when space is available,
they must live in one of the approved residence halls in BA hostel for ladies and BE for men.

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e) Residents Checking In
12. Upon checking into a room, the Resident Assistant must complete a Room Condition Report
(RCR) which must be signed by the residents.

13. Failure to do so will result in the residents accepting responsibility for the condition of the
room as it is documented on the RCR. In certain situations, (i.e. early arrivals, emergency room
changes) the RCR may have to be completed as soon as possible after a student moves in to their
assignment.

14. The purpose of the RCR is to document any existing damage, missing items, or other problems
that may exist in the room on the date the room is occupied by a resident. These official reports
will be used at the time the residents check out of the housing assignment when the maintenance
staff assesses the condition of the room again. At the time of check out, the students assigned to
that housing assignment will be held financially responsible for damages or missing items not
listed on the RCR at the time of check in.

f) Checking Out of an Assignment

15. Residents must check-out through the Resident Assistant. A proper check-out consists of
returning all keys, and signing in the check-out book.

16. Failure to properly check-out will result in an improper check-out charge as the university
deems.

17. Failure to return all keys will result in a lock change charge based on the actual cost of labor
and materials needed to change necessary locks.

18. The university reserves the right, with or without notice, to dispose of any personal property
that remains in a student's space after check-out.
19. Students may be charged fees associated with the cost of removal of any property left behind.

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7. BED SPACE VACANCY POLICY

a) University Housing may assign new students to any available vacant bed space at any time.
Reasonable efforts will be made to notify current residents of new assignments. Any student living
in a residence hall or room with a vacant bed space within their room or hall shall:
1. Occupy only one bed. Beds may not be pushed together or used for guest accommodations or
any other reason not authorized by the University.

2. Treat all prospective roommates in a non-threatening manner.

3. Ensure that the vacant space is clean and inviting to potential occupants.

4. Permit new residents assigned by the University to assume occupancy and have equitable access
to the use of the room and assigned furniture.

5. A student who successfully books for a bed space shall take up occupancy during the official
registration period as announced by the Registrar’s office. Thereafter, if no communication has
been made to the responsible Deans (Dean of Men or Dean of Women), the reserved bed space
shall be made available to other students.

b) Violation of this policy may result in disciplinary action.

8. HEALTH, SAFETY AND FACILITIES POLICIES

1. Health and Safety Inspections

1. The university offers sickbay services to all its students from 08:00hrs to 17:00hrs for day
scholars ‘and 24/7 to boarders.
2. Inspections are conducted throughout the year by the University Health committee, student
housing committee, Dean of Student Affairs department as well as relevant government
health inspectorates. These inspections may be random or students may be notified in
advance and provided instructions regarding their responsibilities to prepare for inspections
and assure compliance with health and safety policies.

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 3. Students found with any prohibited items during any official inspection will have those
items confiscated and may be subject to disciplinary action and administrative fines in
accordance with University published offences and applicable fines.

2. Prohibited Items
1. Certain items are prohibited in University housing because they may create an overload of
electrical installations, are dangerous, illegal, or otherwise prohibited by University policy, laws
or applicable fire codes. Students may not possess these items in any University residence hall or
room.

2. Violations of the Prohibited Items provision of this policy will be subject to the following
administrative actions:
1. First violation – Confiscation of the prohibited item and an administrative fine will be charged
as deemed by the university.

2. Second and future violation - Confiscation of the prohibited item and an administrative fine as
deemed by the university and referral to the disciplinary process. Repeated violations may result
in loss of housing privileges, as determined by the disciplinary process.
3. The following items are prohibited in University housing:
1. Air conditioners of any kind (unless authorized by the Resident Engineer and Deans).

2. Appliances with an exposed heating element or coil (e.g. coffee makers with hot plates, panini
grills). Drink makers with an internal heating element are permitted in all housing areas.

3. Ammunition of any kind.

4. Extension cords or multi-plug adapters without a plug. Power strips with built in surge protection
are permissible. However, power strips, even with surge protectors, cannot be strung together or
plugged into one another.

5. Halogen lamps, decorative string lighting or oil lamps.

6. Incense or incense paraphernalia.

7. Candles of any kind.

8. Flammable or combustible liquids or gases.

9. Motorcycles, Bicycles, engines, engine parts, lubricants and fuels.

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10. Fireworks, explosives, flammable liquids, paint thinners, combustible materials.

11. Live trees or wreaths from live foliage.

12. University or private property not authorized to be in the student’s possession.

13. Pets or animals including lab specimens.

14. Swimming pools.

15. Dart boards.

16. Weapons of any kind (e.g. firearms, swords, knives other than kitchen knives).

17. Paintball guns, air rifles, bb guns, catapults, arrows and any other sporting equipment, toy or
device which may cause injury or which a reasonable person may believe is a weapon.

18. Illegal drugs or drug paraphernalia.

19. All University residential facilities are smoke free. Smoking, including the use of any e-
cigarette or vaporizing device is strictly prohibited in all residential facilities and is not consistent
with the Christian values of the institution.

20. The consumption of liquor in any of its forms is strictly prohibited and goes against the
philosophy and ethos of the University.

21. University housing facilities are not public areas of the campus. Postings of notices are limited
to those approved and posted by staff. Only postings directly related to University programs or
services, or postings sponsored by officially affiliated organizations with the approval stamp from
the Public Relations office are permitted.
22. Day Scholars shall not be allowed to use the University boarding facilities. If they are found
using hostel facilities illegally, they shall be liable to a fine to be determined by Management.

23. Swapping of bed spaces is prohibited. Each student shall maintain the mattress that is attached
to his/her bed, the mattress and bed shall be coded in accordance with the University coding
system.

24. Conducting unauthorized business in whatever form in the hostels is prohibited.

25. Vandalism of University property is strictly prohibited. Offenders will be charged the
applicable fines.

26. Defacing official University notices is not permitted.

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27. Graffiti writings on University infrastructure is not allowed.

9. TELEVISION AND DECODERS

a) Televisions and decoders are University property and are a privilege for all students. Due to the
influence TV programs exert on a person’s life, these facilities should be used responsibly and
with care.

b) Watching non-Christian movies or music which do not contribute to the spiritual nourishment
of a person shall be strictly prohibited.

c) the Television and decoder will only be made available to students after class hours in
consideration of university traditional programs.

10. MAINTENANCE SERVICES

1. Routine maintenance requests should be submitted to the Resident Assistants who will in turn
notify the responsible Deans.

2. Work order requests will be addressed by the appropriate personnel as quickly as possible.

3. Students are responsible for general cleanliness of the residences.

4. If a condition exists which presents an immediate health hazard, a report should be made to the
Health Committee of the University through the Deans without delay.

11. AMENDMENTS

a) This student housing policy shall be subject to amendments as deemed necessary from time to
time by the University.

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 EXTRACURRICULAR ACTIVITIES POLICY

Extra-curricular activities are activities performed by students outside the realm of normal curriculum of
the university. These activities are generally voluntary, social and philanthropic.

Purpose
Students involvement in extracurricular activities helps them to develop social skills and expand their
networks which are beneficial for finding career opportunities after graduation.
EXTRA-CURRICULAR ACTIVITIES
1. ARTS
These include visual arts, performing arts, comedy culinary arts.
2. SPORTS
These include sporting teams like soccer, basketball, volleyball, table tennis, netball, chess, badminton and
karate.
3. CLUBS
These include debate club, environmental health association, press club, culture and drama.
4. INTERNSHIP
These include part-time jobs.
5. COMMUNITY SERVICE
These include any sport of volunteer work either in the community or national scale.
6. STUDENTS UNION
This allows students to participate in governance which improves their leadership qualities.

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 STUDENT CONDUCT, BEHAVIOUR AND CORRECTIVE PROCEDURES

PHILOSOPHY
The Christian ethic demands respect for duly constituted authorities and those other authorities such as
parents, lecturers, work supervisors, University administrators, etc., to whom the individual is subordinated.
Eden University (EU) is dedicated to upholding respect for civil law as well as respect for the principles of
Christian deportment.

Any misconduct may be judged not only by standards of legality and suitability, but also by its disruption
of the normal functioning of the University.

Thus, it is recognized that some types of misconduct may constitute violations of both civil and University
codes, and actions may be taken by both the civil and the University authorities without constituting double
jeopardy. While enforcement of rules and regulations is of subsidiary concern to this institution, the primary
concern is to maintain the integrity of its educational function by upholding the principles on which it was
founded.

Eden University recognizes that its work, while being educative and redemptive, involves a certain level of
custodial function, and it seeks to take these responsibilities seriously. It asks the students to seek to live by
the principles of scripture given in such passages as Romans 12:2; 2 Corinthians 6:16-18; Philippians 4:8;
and 1 Corinthians 10:31. Students who are committed to being Christian ladies and gentlemen should not
find themselves in conflict with the University expectations and standards.

A student who, through insubordination, lack of respect to University authority, use of vulgar language, use
of intoxicating substances such as smoking dagga, cannabis, taking drugs like valium and alcohol, dress,
appearance, conduct or attitude showing unwillingness to co-operate with the expectations of the University
as outlined in this Handbook, may be asked to withdraw from the University. Re-admission for the
succeeding term/semester may be denied.

STUDENT DEMONSTRATIONS

Eden University (EU) seeks to preserve and to encourage the exercise of the rights of free conscience and
expression within the framework of Christian conduct and standards. In order to achieve such purposes,
students and student organizations are encouraged to express any grievances by Christian and democratic
means through the laid down channels of communication.

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There is a distinction between differences of opinion on the one hand and activities on the other hand,
directed at promoting action to sabotage or undermine administrative policy. Therefore, advocating or
urging action to bring about change of administrative policy at (EU) by mass meeting, procession, boycott,
picketing or occupation of premises is specifically prohibited.

OFF CAMPUS RESPONSIBILITY

Off-campus misconduct may raise questions concerning the suitability of a student to be a member of the
EDEN University community. Students are expected to behave well whether on campus or off campus. It
is the responsibility of every student to reflect the positive image of the University wherever he/she may
be. A negative report about a student’s behavior off campus may result in disciplinary action.

CORRECTIVE DISCIPLINARY MEASURES

Disciplinary action is meant to correct misbehavior on the part of the offender, and to protect those whom
it may affect. Depending on the offense, one or more of the following corrective measures will be taken:

Ø Verbal warning or caution, from any faculty member, Dean, or administrative officer
Ø A written warning from any faculty member, Dean, or administrative officer with a copy to the
Dean of Students
Ø A written warning from the Disciplinary Committee
Ø Probation:
a) Citizenship probation — e.g. no off-campus leaves, limited appearance in campus
activities, no attendance at or in social functions. Regular meetings with an appointed
counselor may be required.
b) Restriction of privileges — e.g. no holding of any office campus clubs, church, or other
student organizations for a specific period of time.
c) Any student who is re-admitted after suspension will be subject to citizenship probation,
after close observation by the committee members, the probation may be lifted in writing
if they feel that the student has changed his/her behavior.
• Suspension:

a) May be for a definite or indefinite period of time

b) If the suspension period is indefinite, the student can only re-enter the University by
re-applying

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• Withdrawal:
The offending student or the administration may request for withdrawal from the University as
an option:

1. A single major offense or an accumulation of offenses

2. Insubordination to University authority

• Dismissal/Suspension

will be recorded on the student’s permanent record with the reason(s) given.

The following are some of the offenses that could cause dismissal/suspension:

1. Undermining principles and objectives of the University.

2. Participating in academic dishonesty such as; cheating on tests, assignments and examinations.
3. Using profane language.
4. Displaying rude conduct in words or action.
5. Possessing obscene literature.
6. Using or possessing narcotics, or alcoholic beverages.
7. Gambling in any form.
8. Stealing.
9. Any form of deception.
10. Displaying improper association with members of the opposite sex such as; kissing, suggestive
embracing and being found in suggestive places.
11. Attending cinemas, dances, or other questionable places,
12. Defiance of authority and incitement of others to insubordination and anarchy.
13. Persisting in irregular attendance at required functions.
14. Destroying University property.
15. Displaying dishonesty in reporting work time such as; work program.
16. Leaving campus without permission.
17. Fighting, insulting, mockery and other forms of physical violence, or threatening or intimidating
another individual with harm.
18. Sexual immorality.
19. Addressing or convening unauthorized gatherings.
20. Strike of any form.
21. Organizing or participating in political activities on campus.

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COMPOSITION OF THE DISCIPLINARY COMMITTEE

1. A member of faculty appointed by the Vice-Chancellor – Chairman

2. Dean of students – Secretary
3. A faculty representative from each school
4. Residence Matron
5. Residence Patron
6. Students union representative

DISCIPLINARY COMMITTEE: RULES AND PROCEDURE

The chairperson of the Student Disciplinary Committee shall regulate proceedings in a manner best fitted
to show firm justice in accordance with the principles enunciated in this document or other rules deemed
necessary to be included by University authority. A student who is charged with the breach of the rules of
student conduct shall:
1. Be furnished with a full and fair opportunity to meet such allegations if he/she so desires.
2. Be permitted to present any relevant facts or call any witnesses capable of giving testimony relevant to
the investigations.
3. Be permitted to put questions to witnesses save those which are irrelevant, frivolous or vexatious.
4. Be permitted to be present in the Student Disciplinary Committee as long as the committee deems it
necessary.
5. Be advised as fully and clearly as possible of the committee’s decision or recommendations and its
reasons for arriving at that decision or recommendations. This will be done in writing or verbally as the
case may dictate.

• A notice to a student summoning him/her to appear before the committee for investigations of an alleged
breach of the University’s rules of the student conduct and behavior shall be contained in a letter addressed
to him/her stating:
1. The place at which he/she is to attend.

2. The date and time at which he/she is to attend.

3. Particulars of his/her alleged contravention

4. His/her right to call witnesses who may give any relevant testimony on his/her behalf to the
committee.

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5. The right of the student to furnish the chairperson of the testimony on his/her behalf to the committee
in advance of the investigations, any information which he/she deems relevant to the investigation and
which he/she wishes to have the committee give due consideration to.

• In the event of the committee finding a student to have committed a breach of the rules, either on student’s
own admission or at the conclusion of an investigation, it shall, before determining the punishment to be
meted out or the terms of its recommendations, permit such a student to make a statement or produce
evidence which he/she wishes to be taken into consideration in mitigation of his/her punishment.
• As soon as possible, after the conclusion of a student’s Disciplinary Committee hearing, the Dean of
students or his designate shall convey its decision to the student concerned in writing, followed by verbal
explanation where necessary.

POWERS OF THE DISCIPLINARY COMMITTEE

The Student Disciplinary Committee has authority to reprimand, place a student on citizenship probation,
hand out student fines, or campus bound a student for a stated period without referring to the Administrative
Board (ADCOM) of the University. However, it recommends suspension, withdrawal of a student from the
University or expulsion, to the Administrative Board for a final consideration and action.

APPEALS ON DISCIPLINARY ACTION

Any student, who is not satisfied with the decision made by the Student Disciplinary committee, may
write a letter of appeal to the Vice Chancellor with a copy to the Dean of Students. The Vice-Chancellor
will then appoint three faculty members who are not associated with the disciplinary action to assist him
in reviewing the decision.

The student will be given seven (7) days within which he/she shall make an appeal. The disciplinary
action shall stand while appeal is going to be attended to. Further, the disciplinary committee shall be
informed of the decision made by higher authority.

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 CONTACT PERSONS FOR STUDENTS

The following contact persons will provide special information to students in regards to, but not limited to:

 Pastor Chanda Mwenya

Dean of students Students’ Affairs
(General Students’ Welfare outside academics)
+260 977 891 099

 Mr Siafumba Daniel
Students Financial Adviser
(Student Financial Services Adviser)
+260 972 641 312

 Pastor Mwila Paul

Patron
(Men’s Residence)
+260 964 338 825

 Ms Katongo Hellen
Matron
(Women’s Residence)
+260 979 706 306

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