Short Stay Home For Women and Girls (SSH)

Introduction
The need for providing short stay homes for women and girls in difficulties in
increasingly being realised. The changing pattern of life, the rapid urbanisation and
industrialisation and the resulting migration from rural to urban areas, the spread of
education among women and the resulting problems of adjustment for the first
generation literates, the rising cost of living and the need for women members of
the family to make an independent earning, creates problems which many of the
women and girls do not find themselves adequately equipped to face. The break-up
of social institutions like the joint family contributes considerably in creating
problems of adjustment for women and young girls. Cases of marital conflict and
emotional disturbance occur. They require help and guidance to regain confidence
in themselves to meet the situation and to require skills to become self-reliant and
to develop relationships with people that could help in the re-establishment of their
status in society. For meeting the situation, institutional services where counselling
and guidance, medical and psychiatric check-up and treatment, facilities of
development of skills and relationships are provide could prove useful. The effort
has to be to help the women to rehabilitate themselves within a short period of
time. In this line of thinking, short stay homes were established a decade ago
through voluntary organisations. An evaluative study was conducted recently to
assess the impact of Institutional programmes on residents and discharged
residents. It appears from the Study that the scheme has considerably helped the
girls and women facing crisis in their lives.
Admission Policy and Procedure
The admission policy and procedure for the admission of the women in such
homes is the most vital aspect of the service to be offered. The admission policy
should categories the women who should be accorded priority in admission. The
scheme should focus on women and girls belonging to the disadvantaged and
under-privileged groups.
A system of case recorded of each resident should be maintained for proper follow-
up. When women either come to such homes on their own or are referred by others
for help, the first important step is to know their social back ground, the cause of
their unhappiness and the problem of adjustment the they are facing. A specialised
interview and social case work service have to be developed by the social worker
incharge of the new entrant to decide whether the facilities available at the
institution could be of help to the applicants or whether other institutions could be
of more use of them.
These homes are meant primarily for those women and girls who are either
exposed to moral danger or are victims of family discord and the resulting strain of
relationship or emotional disturbances. These Homes should not be equated with
destitute homes or orphanages or homes for the aged and in firm.
The first series of interviews by the social worker and the primary stage diagnosis
of the problem are most vital indeciding the rehabilitation programmes for the
applicants. If on diagnosis it is found that facilities provided at the Institute are
suited to meet the problem, the applicant may be admitted and provided services
for her rehabilitation. If it is found that the services offered at the Institute would
not meet the problem of the applicant, she should be referred to other suitable
institutions in the community.
In case a girl comes for shelter on her own without any reference, information
about her admission should be sent to the nearest Police Station.
A medical check Lip of every resident will be necessary, within three days of her
admission. This can be done by the part-time doctor and a proper report should be
kept on record. Cases needing urgent medical attention should be referred to
hospitals.
Blood test for V.D.R.L. will be strongly advisable. Vaccination and inoculation for
contagious and infections diseases may also have to be done.
If the resident brings any valuables with her (gold, silver, jewellery etc.) the details
will be entered in a register meant for the Purpose and Counter signed by the
Superintendent and the resident. The valuables will be kept in safe custody and
handed over to the resident when she leaves the Institution.
Treatment at the Institute
After granting admission to the Institute when the interview and diagnosis are
completed (this may take time up to one month), the women is to be given the
required treatment, which Would include medical care, phychiatric treatment,
casework services, occupational and diversional therepy, social facilities of
adjustment, educational, vocational, recreational and Cultural activities etc.,
according to individual requirements. Formal, non-formal and adult education
programmes should be evolved in the institutes depending upon the needs of the
residents. The vocational training programmes in the homes should have linkage
with the training facilities available in other organisations Outside the homes. The
various vocational training programmes implemented by the Government may also
beavailed of There should be facilities for organised recreation and group
activities. Indoor and outdoor games should be provided, Girls should be taken out
for cultural shows, outings, movies, picnics, exhibitions etc at least once a month.
Prolonged stay should be discouraged. The period of stay should readily extend
from 6 months to 3 years.
4. There should be proper follow-tip studies on discharged residents to ensure a
smooth re-integration into the community and the family. It is also necessary to
establish linkages with after care institutions run by the State Governments and
other voluntary organisations.
5. Out of the total capacity of accommodation 5 to 10 seats will be kept reserved
for such deserving women (with children if necessary) who would come to the city
or district for legal matters. Alternately 5 to 10 seats may be increased in existing
Short Stay Home for these special category of cases, A worker may be appointed
who will deal with their cases and escort them to the court.
6. Public awareness should be created for the rehabilitation of women discharged
from these homes. The Institution should have a proper and effective follow-up
programme and case records should consist of follow-up notes at least for five
years after discharge. For this purpose, the voluntary organisations running these
homes should make earnest efforts to find suitable individual placement as Well as
to educate people regarding the objectives of the homes. The mass Communication
media should be utilised for this Purpose. Community leaders should be involved
in the working of these homes through the managing committees. A Horne
Committee should also be set up for each institution separately representing
Government and non-Government agencies to review every case after three
months and decide on the continuation of the stay of the resident in the Home. A
representative of the Director of Social Welfare in the State should invariably be
associated with the Horne Committee. The Horne Committee may consist of the
following :
(1) Superintendent
(2) An Official of the Director
(3) Social Case Worker
(4) Psychologist
(5) Prominent Social Worker/Voluntary organisation of the area
(6) Medical Officer
Festivals pertaining to all religions should be celebrated besides Republic Day and
Independence Day and the birthdays of the girls.
The residents should be allowed to meet visitors which include parents/
guardians/close relatives. The list of visitors will be scrutinized by the
Superintendent/Case Worker. Visitors will be allowed on sundays from 4 p.m. to 6
p.m.
Those women and girls whose parents or close relatives are alive, will be granted
15 (lays leave during the year, in case they so desire. A proper leave application
with the address of the place to be visited will be filled before the resident leaves
the Institution and this will be placed on record.

Definition of Voluntary Organisations

For the purpose of this scheme, a Voluntary organisation is :
(a) an institution or an organisation registered under the Societies Registration Act.
1 860 (Act. XXI of 1860).
(b) a public trust registered under any law for the time being in force.
 Type or Voluntary Organisation Eligible for Assistance

Financial assistance under the scheme may be given to institutions/ organisations

with experience in running Social Defence Programmes. Preference will be given
to voluntary organisations that already have Sufficient infrastructure to runthe
homes.
In order to be eligible for assistance Under this scheme, a voluntary Organisation
should t" I the following conditions :
(i) It should have a properly constituted Managing Body with its powers, duties
and responsibilities clearly defined and laid down in a written.
(ii) Its financial position should be Sound.
(iii) It should have facilities, resources, experience and personnel to initiate the
scheme for which assistance is sought.
iv. It should not be run for profit to any individual Or a body of individuals.

Categories of women/Girls/Children to be Benefitted

(i) Those who are being forced into prostitution.

(ii) Those who, as a result of family tension or discord, are made to leave their
homes without any means of subsistenceand have no social protection from
exploitation and/ or facinglitigation on account of marital disputes.
(iii) Those who have been sexually assaulted and are facing the problem of re-
adjustment in the family or society.
(iv) Victims of mental mal-adjustment, emotional disturbances and social
ostracism.
(v) Those who escape from their homes due to family problems, mental/physical
torture and need shelter, phsychiatric treatment and counselling for their
ehabilitation and re-adjustment in family/ society.
(vi) Girls between the age group of 15 to 35 years should be given preference.
(vii) Children accompanying the mother or born in the Institution may be permitted
to, stay in the Home only Lip to the age of 7 years, after which they may be
transferred to children's institutions or provided foster care facilities.
Number of Residents in a Short Stay Home
The Home should have an average of 30 residents at a time with facilities for a
minimum of 20 and a maximum of 40 resident. Efforts have to be made, however,
to give individual attention and treatment to each case. The number of residents
therefore, should be controlled by this very vital over riding clause.
In case the number of residents exceeds forty, the voluntary organisation should
ask for another Short Stay Horne. This should be done only if this situation is
likely to continue in future. Such expansion Would, however, be subject to
availability of funds with the Government and satisfactory performance by the
Institution.
The women facing court proceedings may be afforded all help, A case worker can
escort them to court and help them with their cases. Their conveyance and other
essential charges such as Court fee, stamp duty and other incidental charges like
typing charge (including stationary)etc., which is absolutely necessary may be met
by the Institution. A part from financial assistance, police protection should be
arranged if necessary particularly during their journey to the court and back. This
arrangement may not be needed for all cases, but for some cases police protection
will be very much needed.

Staffing Pattern and Salaries etc.

(a) THE COMPOSITION OF THE STAFF
The staff for a Home should consist of a social case worker incharge of the
admission, a part-time medical officer, apart- time clinical psychologist, a
vocational and craft teacher, a Superintendent-cum-Warden, a Clerk-cum-
Accountant, a Chowkidar and a Peon.
The post of Superintendent will be residential. The case workers-Superintendent
should be a lady preferably a trained social worker.
The administrative control of the Institution will rest in the Superintendent, guided
by the Short Stay Home Managing Committee. She will check the accounts, stores
etc., periodically, She will also give counselling and case work services to the
residents.
The Managing Committee will consist of the following
1. Superintendent
2. Case Worker
3. Psychiatrist
4. Representative of the Director (if Social Welfare)
The case worker will be responsible for maintaining case register, and case files.
The clinical psychologist will provide counselling, guidance and family life
education to the residents. Keeping liaison with the Home and family of the
resident will also be done by the case worker and the clinical psychologist.
The Home will make maximum use of the existing community resources like
Training Centres, Community Resources, Employment Bureau, Recreation Clubs,
Hospitals, Dispensaries etc, in ensuring the proper running of the Institution and
rehabilitation of the residents. Assistance of the Central Social Welfare Board or
the Ministry can be sought to set up a Training- cum-Production Centre for the
benefit of not only the residents but also the poor residents of the locality.
Vocational Guidance Programme for which the State Social Welfare Advisory
Board gives financial assistance should also be introduced in the Institution.
During the training period if the girls/women start earning, savings accounts
should be opened in a national Bank in their names in order to enable them to have
some funds of their own, when discharged from the Institution.
The details of staff's qualifications/salaries etc., are given below :
Designation Qualification Monthly Annual
Salary Expenditure

Superintendent-cum- Experienced Social Rs. 800/- Rs. 91,600/-

Warden Worker

Social Case Worker Post Graduate in Rs. Rs. 12,000/-

Social Work. 1000/-
Experience of two
years in the field

Psychiatrist

Medical Doctor(Part- M. B. B. S. Rs. 500/- Rs. 6,000/-

time)

Clinical Psychologist M.A.(Psychology) or Rs. 500/- Rs. 6,000/-

(Part-time) M.A. in Social Work
with Diploma in
Counselling

Vocational and Craft Diploma in Rs. 800/- Rs 9600/-

Teacher respective trade

Clerk (typing, accounting Higher Secondary, Rs. 600/- Rs. 7,200/-

and store keeper) Matric with
Knowledge of
typing, account
keeping etc.

Chowkidar Middle School Rs. 350/- Rs. 4200/-

Peon Middle School Rs. 350/- Rs. 4200/-

Total Rs. Rs. 58800/-

4900/-
(b) OTHER RECURRING COST ITEMS OF THE INSTITUTE
(Per Year)
Rent of the building

Rs. 3,000/- p.m. for 'A' class cities Rs. 36,000

Rs. 2,500/- p.m. for 'B' class cities Rs. 30,000

Rs. 1,500/- p.m. for 'C' class cities and other cities Rs. 18,000

Office contingency and purchase of Craft Material Rs. 10,000

Medical Expenses Rs. 3,000/-

Maintenance of 40 residents (Rs. 150/- p.m. per resident) Rs. 90,000/-

Rehabilitation Expenses Rs. 75,000/-

Total Rs. 1,87,300/-

(c) NON-RECURRING COST ITEMS

(To be sanctioned once only) Rs. 25,000/-

(Office furniture, beds, bedding, sewing machines and other
items and permanent use by the residents)

Grand Total Rs. 2,12,300/-

Location of Short Stay Home

The location of the Short Stay Home with its postal address and the name of the
person in charge should in variably be intimated to the Government as soon as it is
started. The Home should not be shifted without the prior approval of the
Government.
X. The Government's assistance will be provided as mentioned in para
XII.VIII above for running a Short Stay Home (100% of the expenditure).
While spending the grant sanctioned by the Government under this Scheme, the
Voluntary organisation should not exceed the maximum limit prescribed Under the
scheme on the admissible items of expenditure. The voluntary Organisation may, if
found necessary make necessary and suitable changes in phasing their own budget
Subject, however, to the condition that the maintenance charges should not be
decreased.
The Government assistance should not result in too much dependence on the part
of the voluntary institutions on such help and the efforts of the Voluntary sector
should be to utilise tile Government assistance for raising other resources for
widening the scope of the programme with increasing voluntary contributions. This
is desirable in order to provide the best possible services and assistance Under the
scheme with the resources of Voluntary organisations supplementing the
Government's grant.

Procedure for Submission of Application

Applications will be received through State Government and with their
recommendations. It will however be open to the Central Government to entertain
an application direct from an institution/organisation of an All India character.
The application for grant-in-aid for a particular year should ordinarily reach the
Department by the 30th September of that year. That is, for 1986-87, the
applications should be Submitted by September 30,1986. Applications received
after this date will also be considered subject to availability of funds.
Applications should be made in the prescribed form (enclosed) to the State
Government/U.T. Admn. concerned. An Advance copy may be furnished to the
Department of Women & Child Development, Ministry of Human Resource
Development, Govt.of India.
The State Government will scrutinize the application and forward it with such
recommendations as it may deem fit in the prescribed form. The Govt. of India
after awaiting recommendations of the State Govt. for a period of three months
may have enquiries made through the Institutions/Organisation and take a decision.
Each application should be accompanied by the documents mentioned in para 14
of the prescribed form (enclosed) at Annexure II.

Conditions for Grants

Recurring grant will be released in two instalments of Rs. 93,650/- and Rs.
93,650/- respectively, subject to cent percent utilisation of previous grant as per
schematic pattern. Non-incurring grant will be sanctioned only once at the time of
starting a new Short Stay Home.
The first instalment for a new Home should be released immediately after the
Home has been sanctioned. The second and third instalments shall be released only
after receipt of the audited unaudited accounts and the pi-ogress reports of the
previous period. In the following financial years the first instalment shall be
released in the same manner. The second instalment in the second and Subsequent
years will, however , sanctioned only after receiving the accounts audited by
Chartered Accountants or Government auditors alongwith Utilisation Certificate in
the prescribed form (Annexure I) certified by Chartered Accountant/Govt. Auditor.
This should be accompanied by a Progress Report in the prescribed form. The
voluntary organisations should get their final accounts prepared in such a manner
as to reflect the expenditure as per the prescribed pattern.
A separate note for the guidance of the Chartered Accountants/Government
Auditors is also enclosed which should be made available to them along with a
copy of scheme before the utilisation certificates are given in respect of
Government grant.
An institution/organisation in receipt of financial assistance shall be open to
inspection by an officer of the Department of Women and Child Development,
Ministry of Human Resource Development/Central/State Social Welfare Board or
the State Social Welfare Department.
The accounts of the scheme shall be maintained property and separately and
submitted as and when required. They shall always be open to check by an officer
deputed by the Government of India or the State Government. They shall also be
open to attest check by the Comptroller and Auditor General of India at his
discretion.
The Institution/organisation shall maintain a record of all assets acquired wholly or
substantially out of Government Grant such assets shall not be disposed of
encumbered or utilised for purposes other than those for which grants were given
without prior sanction of the Government of India, Should the institution
/organisation cease to exist at any time, such properties will revert to the
Government of India or disposed of in accordance with the orders may be given by
the Government of India.
When the State Government/Government of India have reasons to believe that the
sanctioned money is not be ingutilised for approved purpose the payment of grant
may be stopped and the earlier grants recovered.
The institution must exercise reasonable economy in the work of the approved
scheme. The institution must be open to all citizens of India without distinction of
religion race, caste or language. The grantee institution organisation shall furnish
to the Department of Women and Child Development, Ministry of Human
Resource Development, progress reports of the scheme as aforesaid indicating in
detail both the physical achievements and position of expenditure on the approved
items.
If the Department of Women and Child Development, Ministry of Human
Resource Development require clarification(in any point not contained in the
statements the Institution shall supply it within the time specified by the
Department of Women and considered.
The grantee institution will confirm in writing that the conditions contained in the
grant-in-aid rules are acceptable to it and will execute a bond in favour of the
President of India to the effect that it will abide by the terms and conditions
attached to the grant and that in case it fails to abide by the same it will refund to
the Government total grant-in-aid sanctioned to it for this purpose with interest
thereon.
The implementing agency will ensure that adequate representation is given to the
members of SC/ST in the employment generated through Government grants and
submit a report of the effect.
Voluntary organisation may use their discretion for making Internal adjustments on
various items prescribed subject however to the maximum amount permissible and
further provided that the maintenance expenditure of Rs. 250/- p.m. per resident is
not decreased.

Termination of Grant
If the Ministry is not satisfied with the progress of the scheme, or if it finds that
these rules are being violated, it reserves the right to terminate the grant-in-aid.

UTILISATION CERTIFICATE
I have verified the accounts of (name of grantee organisation) in respect of the
grant of Rs.______________released by the Department of Women and Child
Development vide Department's sanction No. Dated for for the
__________________ (name of scheme) period with the help of the vouchers and
certify that they are correct anti that an amount of Rs. has been utilised upto for the
purpose for which it was sanctioned.
(CHARTERED ACCOUNTANT)

Ministry of Human Resource Development

Department of Women and Child Development, New Delhi
(to be submitted in duplicate)
Scheme of Short Stay Home for Women and Girls
APPLICATION FORM
(Note : Application received in an incomplete form will not be entertained).
Part - I
(TO BE COMPLETED BY THE APPLICANT)
1. Name of the Institution/Organisation.
2. Objectives of the Institution/Organisation.
3. Brief history of the Institution/Organisation and of its objects and activities,
4. Whether recognised by the State Government.
5. Whether registered under Indian Societies Registration Act (Act XXI of 1860).
If so, give the number and date of registration.
6. Whether the Institution/Organisation of all India character :
If so, give the nature of its all India character.
7. Whether located in its own/rented building.
8. Whether the project is likely to be assisted by some other official or (non-official
Source.
If so, give detail thereof.
9. Justification for the project indicating its important features which entitle it to
central assistance.
10. Total estimates expenditure on the Short Stay Home for one year :
(i) Non-recurring .... Rs.
(ii) Recurring Rs.
(b) Period for which recurring assistance is required.
11. Amount of grant requested Estimated Expenditure :
(i) Non-recurring Rs.
(ii) Recurring Rs.
(b) Period for which recurring assistance is required.
12. Is accommodation available for running the Short Stay Home or temporary
shelter is proposed to be improvised ?
Proposed location of Short Stay Home with full address.
13. Whether the institution is in a position to meet excess expenditure ? If so,
indicate the Sources.
14. List of papers/statements to be attached (in duplicate)
(a) Prospects or a note giving aims and objects of the Institution/Organisation.
(b) Constitution of the Institution/Organisation.
(c) Constitution of the Board of Management with brief particulars of each
member.
(d) Latest available annual report.
(e) Audited accounts for the last two years along with a copy of the certified
balance sheet for the previous year.
(f) A statement giving details (year, purpose, amount etc.) of assistance received
during the last two years from the Central/State Governments. Central Social
Welfare Board.
Local Bodies or any other quasi-Government institutions including requests made
thereof to any of those or any other organisation for the project under consideration
or for any other project.
(g) statement giving item-wise and year-wise of estimated recurring & non-
recurring expenditure on the proposed project.
15. List of additional papers, if any.
16. Additional information, if any.
17. Does the Institution/Organisation work for profit to any individual on body of
individuals ?
Signature of Secretary/President
PART-II**
(To be filled by the State Government in respect of State level or local
organisations)

RECOMMENDATIONS OF THE STATE GOVERNMENT

The application from.......... (institution/organisation) is forwarded duly
recommended to the Department of Women and Child Development. Government
of India with the following comments.
(i) That a Senior Officer of the Department has visited the institution/ organisation
and a copy to the report is attached has not visited the institution/ organisation.
(ii) That the institution/organisation is recognised and/or registered (under Indian
Societies Registration Act. 1860).
(iii) That the application has been examined and that it is found to be covered
tinder the scheme.
(iv) That the scheme for which the application is being recommended is absolutely
essential for women and girls in moral danger.
(v) That the work of the institution/ organisation has been reported (wherever such
reporting is necessary) as satisfactory during the last two year by the inspectorate.
(vi) That the institution/organisation is not run for profit to any individual or a
body of individuals.
(vii) That assistance has/has not been given by the State Government. In the former
case, details of grant sanctioned during the last five years for the purpose may be
given.
1. The State Government recommend that the following grants may be given by
the Department of Women and Child Department.
Item Recurring Non-recurring
Rs. Rs.
Signature
Designation
Office Stamp
**Part II is not required to be filled in respect of the applications of all India
organisations who may send their proposal to the Department of Women and Child
Development, Ministry of Human Resource Development.

PROFORMA FOR PROGRESS REPORT

Period of Report
(i) No. of Inmates admitted during the period under report and sources from which
received.
(ii) Whether for the period under report any member has been
discharged/rehabilitated/ readjusted in her family.
(iii) Whether the Short Stay Home has been inspected by any official of the
State/Central Government. If so, the improvements etc. suggested and action taken.
(iv) Whether the account of Government grant are being maintained Separately.
(v) Whether all the posts are filled as provided to the scheme. Details of posts lying
vacant and the reasons for the same.
(vi) Whether there is regular inflow of women/girls for availing the facilities.
(vii) If not, what efforts have been made for maintaining the desired strength of the
Home and with what results. Whether the Institution is making efforts for
providing supplementary financial contribution for smooth running of the Rome in
addition to Government grant. If so the details.
(viii) Details about the type of training being imparted to inmates.
(Guidelines for Chartered Accountants/Government Auditors)
The Auditors certifying the accounts and endorsing Utilisation Certificates in
respect of Government grants should bear in mind the following points :
(a) If the number of inmates in a Short Stay Home is below/or above the prescribed
30 (but in no case more the 50) the expenditure on their maintenance will vary
accordingly at the prescribed rate.
(b) Non-recurring expenditure will be sanctioned only once for a new Home. For
existing Homes, no non-recurring expenditure will be sanctioned. Therefore,
expenditure on purchase of furniture, equipment should not be allowed to be
reflected in Accounts/Utilisation Certificates more than once.
(c) In case of particular post has been lying vacant for specified period the salaries
against that should not be claimed.
(d) The Accounts for Department of Women and Child Development grants for
Short Stay Home should be prepared separately. If this is not possible, the
expenditure towards this scheme should be shown separately under the Head 'Short
Stay Home'. As far as possible, only the expenditure incurred for the admissible
items should be reflected clearly under each sub-heading incorporated in the
schematic pattern.