COURSE: Patrol Officers Basic Course for PNCO (POBC-PNCO)

Module 7.Police Intelligence

Lesson Plan

Topic: Intelligence Report Writing

Lesson Plan Number: 7.2

Target Audience: PNCO (PO1-PO3)

Venue: PNP Training Service

Training Day Number: 13 & 14

Time Allocated: 4 hours

Instructional Method: Lecture Discussion PE

Training Aids Required: Overhead Projector, Projector

Screen, Laptop

Participants Requirements: Handouts/Pamphlets

Instructor Qualification: General Instructor

Specialized Instructor
Master Instructor

Coordination:

Training References Used: PNP Intelligence Manual, DI

Directives, Policies and Memoranda

Lesson Goal: This topic is designed to help and

guide the participants to write quality
and effective intelligence reports in
the different forms.

Lesson Objectives:

At the end of this lesson, the participants will be able to:

L.O1. Identify the different stages in preparing intelligence report;

L.O2. Identify the different techniques in writing accurate and quality
intelligence reports.
L.O3. Identify different intelligence products (reports) and how they should be
written.
L.O4. Write different intelligence reports using/applying the different principles

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discussed.
L.O5. Indentify the security classification of intelligence reports.

TOPICS TIME METHODOLOGY

I. Introduction 5 mins Lecture/Discussion
II. Session Proper
Intelligence Report Writing 30 mins Lecture/Discussion
TP No. 1 - Three Basic Steps
Guiding Principles 30 mins Lecture/Discussion
TP No. 2 – Three Guiding
Principles
Intelligence Products 30 mins Lecture/Discussion
TP No. 3 – Parts of an
Intelligence report
Information Transmittal Sheet 30 mins Lecture/Discussion
TP No. 4 – Parts of Information
Transmittal sheet
III. Practical Exercise 110mins
IV. Summary 5 mins
TOTAL 4hoursr

Presentation Outline
 TP – Teaching Point

LESSON 7.3

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 Lesson Topic - Intelligence Report Writing

I. INTRODUCTION (5 minutes)

1. Prayer

2. Introduce Instructor to the participants.

 Name
 Designation/present unit assignment/work experience
 Educational background

3. This topic is designed to help and guide the participants to write

quality and effective intelligence reports in the different forms.

Intelligence report Writing is one of the most important aspects of

intelligence work. This is where the different intelligence information gathered
by the operatives are turned into reports for the use of intelligence analysts
and decision makers. Therefore, systematic report writing will achieve the
very purpose of obtaining intelligence information - to know the enemy

PURPOSE:
This topic is designed to help and guide the participants to write quality
and effective intelligence reports in the different forms.

WHY IS THIS IMPORTANT?

Intelligence reports are vital in intelligence work. They are considered

as the “lifeblood” of the intelligence process because it is how intelligence
information reach its users. Thus, they become tools for operating unit in
dealing with the enemies. An intelligence report serves as an official record of
information gathered and reference for future use, Needless to say,

“Writing accurate intelligence reports is as important and risky as collecting

information from the field.”

Intelligence reports are used to inform/update our commanders/

bosses, known as “decision-makers” on the developments and activities on
the plans of target groups or concerns. Intelligence Analysts also depend hard
on intelligence reports to come up with reliable analysis and formulate
necessary recommendations to the end users.

Intelligence reports can also be used to lobby or request for additional

support like hi-tech equipment more logistics and additional budget for
improving intelligence monitoring and for other intelligence purpose

Also serve as bases for judging the efficiency or performance of an

intelligence unit. (basis for rating)

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WHAT WILL YOU LEARN?
After this lesson, the participants will be able to:

1. Identify the different stages in preparing an intelligence report,

2. Identify the different techniques in writing accurate and quality
intelligence reports.
3. Identify different intelligence products (reports) and how they should
be written.
4. Write different intelligence reports using/applying the different
principles discussed.
5. Identify the security classification of intelligence reports

II. SESSION: (50 minutes)

A. Intelligence Report writing

Intelligence report writing involves three basic steps –

preparation/planning, writing and finalizing/editing

Trainer note: L. O. 11.1 Explain further the importance of every step in

writing intelligence reports.

1. Preparation/Planning – this involves organizing of the

information and identifying the main ideas that will support the central theme.
This involves producing a plan on what the intelligence report will cover and
how it will be presented. Preparation/planning is important to consider the
user of the intelligence report and their previous level of knowledge on the
subject as well as their security clearance to handle the information contained
in the intelligence report. Also, it is important to identify the type of intelligence
needed, what supporting documents, charts and diagrams should be
included. It is in the stage where information gaps are identified and possible
course of action to be taken are considered.

2. Writing – this involves converting the information gathered into

written form. It starts with making drafts of the report by writing down the bulk
of the information. It is important to focus on getting ideas and information
across rather than the sentence structure (which is to come later). It is
important to make sure that the report meets the theme (subject) you intended
or required to write.

3. Finalizing/Editing – the sage where the concentration is on the

sentence structure and evaluating what the report is saying. Here, the final
draft looks to polish the product into its final form. By now, correct spelling,
grammar and format should be made solid and vocabulary change can be
done to improve the report

B. Guiding Principles to Consider in Itelligence Report Writing

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 When writing an Intelligence Report, always ask yourself this
question:

“Am I disseminating or communicating intelligence?”

Intelligence report writing entails great responsibility. It is therefore

important for a writer to consider some principles in doing his job.

Trainer note: L. O. # 11.2 Remind the students to observe always the

significant of ABC’s in writing report.

Remember the “ABC’s” – ACCURACY, BREVITY, CLARITY and

COMPLETENESS

1. Accuracy – the report should be a true representation of the

FACTS based on the information gathered by the intelligence personnel. Give
EXACT names addresses, time and amounts. Be very careful with spelling,
numbers and details as these are very crucial in intelligence work. NEVER
add anything that is not within the operator’s information report. Put any
comment or additional information. Do not put it at risk.

2. Brevity – the report should not contain too much information.

Include the most significant information needed. Avoid repetition of the
information and exclude irrelevant information that might lead to confusion of
the intelligence user. Brevity is leaving out details yet the secret is attention to
detail.

3. Clarity/Completeness – the report must include all the relevant

information. Don’t forget the 5Ws and 1H. Make sure that all elements of the
information are present. In case of information gaps, make sure to make
necessary actions to complete it by coming up with PIRs (Priority Info
Requirements) or SORs (special Orders/Requests). Additional facts should
also be included to complete the report (pictures, recovered documents,
statistics, etc…)

C. Common Intelligence Products and their Formats

1. Common Parts of an Intelligence Report

Trainer note: L. O. # 11.3 Explain the security classification of

documents, cover page, and its use in intelligence reports.

a. Classification – categorization of the information

according to sensitivity. It can be: CONFIDENTIAL, SECRET, or TOP
SECRET. This is labeled/stamped at the top and bottom pages of the report
and on the cover sheet.

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 TOP SECRET – Information and material whose unauthorized
disclosure would cause exceptionally grave damage to the Country. The
original classification authority for assignment of top secret category
exclusively rests with the head of the department.

SECRET – Information and material whose unauthorized disclosure

would endanger national security, cause serious injury to the interest and
prestige of a nation or of any government activity or would be of great
advantage to a foreign nation

CONFIDENTIAL – Information and material whose unauthorized

disclosure would be prejudicial to the interest or prestige of the nation or
government activity or would cause administrative embarrassment or
unwarranted injury to an individual or would be an advantage to a foreign
nation.

RESTRICTED – Information and material that require special

protection other than that determined to be top secret, secret or confidential.
Examples:

Departmental books or instruction and training and technical

documents intended for official use only and not intended for release to
the public;

Routine information relating to the supply and procurement of

police or military stores.

b. REPORT NUMBER - An individual number that is

assigned to each report. Very important in order to track/trace reports and for
reference purposes.

c. DATE OF REPORT - Date the report is written.

d. DATE OF INFORMATION - Encompasses the dates

mentioned in the text.

e. LOCATION - Place where the information is about. List

those locations to which the information pertains.

f. SUBJECT - Conveys what the information is about.

Short, but informative. Should be written in a clear and concise manner.

g. EVALUATION and SOURCE - this is not the source’s

name or code name. It is a statement that gives the reader some idea of the
source’s access to the information and the reliability while at the same time
not revealing the source’s identity. (ex: B2-Y)

2. Common Intelligence Products

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 a. Daily Intelligence Brief – a daily journal of all collated
intelligence reports gathered by a unit. It also includes the different incidents
that transpired in the area. (see example format)
b. Information Transmittal Sheet – a report containing a
summary of information transmitted to specific user of information.
c. Priority Information Requirement – information needed
to address priority requirements that will serve as basis for action.
d. Specific Requests/Orders – set of requests/orders
given to intelligence units in order to identify information gaps and answer
specific information queries.

D. Information Transmittal Sheet

Trainer note: L. O. # 11.4 Discuss the parts of ITS, evaluation and

source and show the common intelligence product formats of
intellligence report

The basic form to be used by the PNP office in the transmittal of

information reports whether lateral or from higher to lower offices (or vice
versa). One of the salient features of this ITS is that action taken on individual
information reports can be expediently monitored simply by associating the
action taken by a PNP office on an information report to its reference number.

1. Parts of Information Transmittal Sheet

 Subject- refers to the general theme of the information

report that is brief and to the point.
 To/For- refers to the higher, lower or lateral PNP office the
ITS is intended for.
 From- refers to the PNP office the ITS is originating.
 Date Acquired- refers to the date the information is actually
received by the originating PNP office.
 File Nr- refers to the reporting office’s file number
 Source- refers to the type of original source of information
using the following codes:

EXAMPLE: Y 1551 AO1111 35A

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  Summary of Information- is the gist of the ITS. It refers to

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 the elements of an information answering the “What”, “Who”,
Where”, “Why”, “When” and “How” of the information.
 Signature- indicates the transmitting officer and
authenticates the ITS.
 Comment /Analysis- indicates the significance of the
information report in relation to the existing situation
pertaining to threat/ criminal group and other developments
in the area of responsibility of the reporting unit.
 Action Taken- refers to the manner the reporting office
handled the information.
 Action Requested- refers to the action requested by the
reporting PNP office to the addressee of the ITS.
 Attachment- refers to the enclosed statement of the source
of information where the summary is based; also to an
enclosed picture of the personality mentioned in the report.

2. Evaluation and Source – this is not the source’s name or code

name, it is a statement that gives the reader some idea of the source’s access
to the information and the reliability while at the same time not revealing the
source’s identity. (ex; B2-Y)

 Evaluation- refers to the reliability of the sources of information

and accuracy of an item of information. Standard letters and
numerals to indicate levels of reliability and accuracy of
information should be applied.

RELIABILITY, determination of the sources of information by

which it was collected and evaluated

A- Completely Reliable
B- Usually Reliable
C- Fairly Reliable
D- Not usually Reliable
E- Unreliable
F- Reliability cannot be judged

ACCURACY, probable truth of the information

1- Confirmed (by other sources)

2- Probably True
3- Possibly True
4- Doubtfully True
5- Improbable
6- Truth cannot be judged

By SOURCE

T– Direct observation by the Commander/COP/Head

of unit

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 U- Report by penetration agent or resident Agents
V- Report by PNP/AFP troops involved in
encounter/operation
W- Interrogation of captured enemy agent/foreigner
Y- Observation by a member of the populace
Z- documents

INFORMATION REPORT

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 DAILY INTELLIGENCE BRIEF (DIB)

PRIORITY INTELLIGENCE REQUIREMENT (PIR)

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 COVER PAGE

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III. Practical Exercise (120 minutes)

Prepare a intelligence report using the basic steps in intelligence

report writing.

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