GOVERNMENT OF ANDHRA PRADESH

(POLICE DEPARTMENT)
Office of the
Director General of Police,
Intelligence, A.P., Vijayawada.
Rc.No.5068/Stores-S1/2023-24 Dt: 23.02.2024
Tel / FAX No. 0866-2974052, 53 & 59
Email —caoauditapintgmail.com

TENDER NOTIFICATION

Sub: Intelligence Department - Tender for supply of 50 Nos. Bullet Proof

vests for SSG, A.P., Vijayawada - Called for - Reg.
***

The Director General of Police, Intelligence, Andhra Pradesh,

Vijayawada, invites you to tender for supply of 50 Nos. Bullet Proof vests for SSG,
A.P., Vijayawada, through e-procurement platform (Website
https://tender.apeprocurement.qov.in)

2. General information about the tender is as follows:-

) Tender No. Rc.No.5068/Stores-S1/2023-24

ii) Uploading of tender From 17:00 hours on 23.02.2024 to 12:00

hours on 06.03.2024
iii) Pre-bid Conference 12:00 hours on 26.02.2024 at IntHqrs, Popular
Towers, LIC Colony, Vijayawada-8.
iii) Time and date for opening of 12:00 hours on 04.03.2024 at Intelligence Hqrs,
pre-qualification bids Popular Towers, LIC Colony, Vijayawada-8.
iv) Time and date for opening of 12:00 hours on 05.03.2024 at Intelligence Hqrs,
Technical bids Popular Towers, LIC Colony,
Vijayawada-8.
v) Time and date for opening of 12:00 hours on 06.03.2024 at Intelligence Hqrs,
Commercial bids Popular Towers, LIC Colony, Vijayawada-8.

vi) Address for communication Supdt of Police (Admn), 0/0. Director General
of Police, Intelligence Hqrs, Popular Towers,
LIC Colony, Vijayawada-8.

Page 1 of 24
 3. The details about the tender terms and conditions and other related information are
given in the appropriate chapters as below:-

Chapter-1: Instructions to Bidders

Chapter-2: Terms and Conditions
Chapter-3: Technical Specifications of Equipment.
Chapter-4: Commercial Bid Format

Chapter-1

INSTRUCTIONS TO BIDDERS

1. The Bid documents have to be uploaded in the e-procurement Website only during
the dates as mentioned at Para -2 at page-1.

Demand Draft/Banker's Cheque of Rs. 1.000/- (non-refundable) drawn in favour of

"Supdt of Police, Intelligence, Vijayawada", from any Nationalized / Commercial Bank /
Scheduled Bank should be submitted personally, when PQ bids are opened and it need not
be uploaded to the website. Failure to submit the DD for Rs. 1,000/- as tender fee will be
summarily rejected.

Bidders should submit hard copies of (a) PQ (in the form of booklet duly
assigning page numbers in the serial order as shown in Chapter-2 of the tender
document), (b) Technical bids only and (c) DD / Banker's Cheque in separate sealed
covers, when the pre-qualification bids are opened. HARD COPY OF COMMERCIAL BID
SHOULD NOT BE SUBMITTED. IT SHOULD BE UPLOADED TO THE WEBSITE
ONLY.

2. Brief Scope of Work:

The work involves supply of 50 Nos. Bullet Proof vests for SSG, A.P., Vijayawada.

3. For any clarifications with regard to technical specifications (Chapter-3), bidders

may contact 7993314833 - V. Yugandhar, Dy. Director, SSG, AP. Int. and the Chief
Administrative Officer, Intelligence, Vijayawada on Cell No 9440700265 regarding
Chapters 1, 2 and 4. .

Page 2 of 24
4. Important Dates: As given at para-2 at page-1.

5. General Information

(a) Interested prospective bidders are advised to go through the Tender document
carefully before participating in the bid. Bidders can upload tender mentioned in the
Tender document. However, bid process will be done Tender-wise.
(b) The Director General of Police, Intelligence, A.P., Vijayawada, reserves the right
to modify the quantity and terms of conditions or cancel particular items or to cancel the
entire tender process and also to initiate fresh tenders, if considered necessary, in
the interest of fair competition.

(c) Any wrong or misleading information will lead to disqualification.

6. Only bidders who qualify at the pre-qualification bid stage shall be eligible for
participation in further bid process.

7. The approximate quantity of items required together with technical specifications

is given in Chapter-3. The tenderer shall have to arrange / supply equipment strictly as
per the functional requirements & technical specifications as mentioned in Chapter-3.

8. The tenderer should elucidate explicitly the technical specifications of the

equipment to be supplied. The tenderer should attach detailed data sheet of each
product in support of the specifications mentioned in the bid and indicate the make
and model of the items separately. Tender documents not supported by the
requisite data sheet as per the product specification are liable to be rejected.

9. The 'Commercial Bid Format' is given at Chapter-4. The bidders shall upload
their commercial bid strictly as per the prescribed format, Tender-wise. No other
documents should be enclosed along with Commercial Bid. Hard copy of Commercial Bid
shall not be submitted, when the PQ bids are opened.

10. NO OPTIONAL BIDS FOR ANY ITEM OF THE ABOVE TENDER WILL BE
ALLOWED.

Page 3 of 24
 11. Rates should be quoted in figures and words clearly INCLUSIVE OF ALL
TAXES and transport charges with the prescribed period of warranty as given by the
Original Equipment Manufacturer.

12. The successful bidder will have to enter into an agreement with the Director
General of Police, Intelligence, A.P., Vijayawada, for performance of the contract on
Rs. 100/- stamped paper, the cost of which has to be borne by the supplier. The
agreement bond should be submitted within 7 days from the date of receipt of
intimation letter from this office. The format will be sent along with the letter of
acceptance of bid.

13. Conditional tenders are liable to be summarily rejected.

14. Pre-qualification bids will be opened at 12:00 hours on 04.03.2024, while Technical
Bids will be opened at 12:00 hrs on 05.03.2024 in the office of the Director General of
Police, Intelligence, Andhra Pradesh, Vijayawada. Persons carrying authorization letter
from bidders only will be permitted. If due to any exigency, the due date for opening of
tenders is declared as holiday, the tender will be opened on next working day at the
same time or any other day and time as intimated by the Department. Commercial
bids will be opened for only of those firms, whose technical bids will be found
suitable after technical evaluation.

15. The tenderers are permitted to tender on the explicit understanding that they shall
not be entitled to resile from their offer or modify the terms and conditions given herein
once the same have been received by the Supdt. of Police (Admn.) Intelligence, A.P.,
Vijayawada. If tender is withdrawn/amended or any further conditions are imposed by
the tenderer, the earnest money deposited by the tenderer will be forfeited without
prejudice to any other remedies of the Government for such breach on the part of the
tenderer.

16. Each page of Pre-qualification, Technical and Commercial Bids that would be
uploaded to the Government website should be signed by the Proprietor/Partner of the
firm or by person who is duly authorized and legally competent to do so. A person

Page 4 of 24
 signing the forms or any document forming part of the contract on behalf of the firm shall
be deemed to have been duly authorized by the Proprietor/Partner of the firm and
actions taken by such person in pursuance of this contract shall be deemed to have
been performed by the Proprietor/Partner.

17. The bidder / firm shall deposit Rs.30,000/- as EMD for the 50 Nos. Bullet Proof
vests in the form of Demand Draft or Banker's Cheque or Bank Guarantee (as per format
given below) from any of the Nationalised Banks / Commercial Banks / Scheduled Banks
in favour of "Chief Administrative Officer, Intelligence Department, Vijayawada", and attach
it along with Pre-qualification Bid documents, and the EMD should be valid upto
30.03.2024.

Registered Small Scale Industries are only exempted from the payment of Earnest
Money Deposit provided they produce a certificate from the concerned authorities. The
earnest money of the successful bidder will be returned after receipt of performance
security as called for in the contract. The earnest money of the unsuccessful
bidders will be returned 30 days after award of the contract. The earnest money shall not
bear any interest.

FORMAT OF EMD (IN CASE OF BANK GUARANTEE)

Whereas (hereinafter called the "Bidder") has submitted

their offer dated for the supply of

(hereinafter called the "Bid") against the Buyer's Request for proposal
No

KNOW ALL MEN by those present that WE of

having our registered office at
are bound unto
(hereinafter called the "Buyer) in the sum of for which payment will and truly be made to the
said Buyer, the Bank binds itself, its successors and assigns by these presents. Sealed with
the Common Seal of the said Bank this day of 2024.

The conditions of obligations are —

Page 5 of 24
(1) If the Bidder withdraws or amends, impairs or derogates from the Bid in any respect
within the period of validity of this tender.

(2) If the Bidder having been notified of the acceptance of his tender by the Buyer during the
period of its validity.

a) Fails to furnish the Performance Security for the due performance of the contract.

b) Fails or refuses to accept/execute the contract.

WE undertake to pay the Buyer up to the above amount upon receipt of its first written
demand, without the Buyer having to substantiate its demand, provided that in its demand
the Buyer will note that the amount claimed by it is due to it owing to the occurrence of
one or both of the two conditions, specifying the occurred condition or conditions.
This guarantee will remain in force upto and including 45 days after the period of tender
validity and any demand in respect thereof should reach the Bank not later than the above
date.

(Signature of the authorized officer of the Bank) Name and designation of the officer

Seal, name & address of the Bank and address of the Branch

18. A Committee of Technical Experts constituted by the Department would carefully

assess the technical specifications, and request such firms which fulfill the technical
specifications as per the requirements of the tender for arranging demonstration of their
equipment. In such case, advance intimation would be given to such firms for arranging
demonstration. After thorough examination of technical specifications, witnessing detailed
demonstration, etc., the Technical Committee would shortlist the firms for further process.

19. Forfeiture of the Bid Security: The bid security/earnest money will be liable to
be forfeited if the bidder withdraws or amends, impairs or derogates from the tender in
any respect within the validity period of his tender. No separate order is required for
forfeiture of Bid Security which follows on default and should be credited at once to
Government Account.

Page 6 of 24
20. The following documents should be supplied along with the equipment.

a) Mechanical drawings of each sub-equipment.

b) Training material.

21. NO CONSORTIUM WILL BE ALLOWED.

22. Installation should accordingly be done by the successful bidder in consultation with
the Director., SSG, AP, Kunchanapalli, Guntur.

\k
for Director General of Police,
Intelligence Department, A.P,
Vijayawada.

Page 7 of 24
 Chapter-2

TERMS AND CONDITIONS

I. ELIGIBILITY FOR BIDDING

The prospective bidders who have earlier successfully supplied and installed
the above mentioned equipment shall have to upload and enclose the following documents
along with the tender to qualify in the pre-qualification bid, strictly in the following serial order,
duly assigning page numbers.

Page
SI
Nature of document(s) numbers
No.
From To
1 Company / Firm Registration certificate
2 General Information of the Bidder in Form P-1 at page No. 20
3 Annual financial turnover details of the Bidder in Form P-2 at page
No.20
4 List of Major customers (Central/State Govt/PSUs/MNCs) as per Form
P-3 at page No. 20
5 NSIC / SSI certificate in respect of firms registered as SSI (it should be
registered as SSI for the items quoted in this tender - A valid SSI
certificate giving details of items of manufacture along with proof
of address of the firm should be submitted with the tender
schedule.)
6 EMD as indicated at para-17 at page 5 of the document. Rs.30,000/-
Registration of GST (Form-6)
GST return in GSTR-3 B for 07/23, 08/23 and 09/23
7 GST return for 07/2023
GST return for 08/2023
GST return for 09/2023
Copy of Income Tax returns for the financial years 2019-20, 2020-21
and 2021-2022 (Assessment years 2020-21, 2021-22 and 2022-2023)
8 IT return for FN 2019-20 (A/Y 2020-21)
IT return for FN 2020-21 (A/Y 2021-22)
IT return for FN 2021-22 (A/Y 2022-23)
9 OEM certification / Authorization letter from the Company i.e. Original
Equipment Manufacturer for participation in the bid and for undertaking
of after sales service in the proforma appended at page No.12,13.
10 Bank Solvency Certificate for Rs. 1,00,000/- issued during February/
March-2023 Format at Page No.18

Page 8 of 24
 Turnover in the equipment mentioned in the tender in the last three
11
financial years in the proforma prescribed at Page No. 20
Documents showing that the bidder had minimum turnover of
Rs.10,00,000/- for each year during the last three Financial Years (i.e.
2019-20, 2020-21 and 2021-22) and Audited balance sheets and profit
and loss accounts of the bidder should be enclosed in support of the
12
same.
(a) Audited balance sheet for F/Y 2019-20
(b) Audited balance sheet for F/Y 2020-21
(c) Audited balance sheet for F/Y 2021-22
(a) Purchase Orders issued by State / Central Govt / PSUs / MNCs
13 (b) Successful completion certificates issued by the competent
functionaries
14 Form P-4 as prescribed at page No. 21
15 Check List as indicated at page No. 19
16 Bidders are instructed to pay the e-procurement fund (Corpus
fund of 0.04%) through online only.

Note: The tenderers shall submit PQ bid documents as per the above serial order under the
signature of authorized functionary.

Failure to upload any of the above documents will render the bidders disqualified in
the pre-qualification bid.

II. Special Conditions for Purchase Order:

a) The rates are for free delivery, installation and commissioning of the items at
Vijayawada Andhra Pradesh.

b) The rates are inclusive of all taxes applicable.

c) All the supplies should be delivered to the consignee in the manufacturer's original
packing and original markings.

d) The bills should be submitted in triplicate to this office duly showing the tax component
separately for arranging necessary payment.

e) The supply of the articles should be as per the specifications. Articles if any not in
accordance with the specifications will be rejected and returned to them at their own
cost for replacement. Action will simultaneously be taken either to reduce rates of the
articles to be supplied upto the extent of 10% or to blacklist the firm besides forfeiture
Page 9 of 24
 of EMD and Performance Security amountand to obtain supplies from alternative
sources at the risk and cost of the tenderer.

(f) The date mentioned in the Purchase Order for arranging supplies should be
construed as date on or before which supplies should be in the hands of consignee
and should not be taken as the date for dispatching stores.

(g) Unless and until prior extension in delivery period is applied for and sanctioned, the
execution of the supplies after the delivery date mentioned in this order shall be
deemed to constitute breach of contract and shall attract Condition No. (f) above.

(h) The prices of the equipment, after finalization, shall be valid upto 01.07.2024.

(I) The suppliers should affix stamp clearly of the concerned firm on each item supplied
by them after issue of purchase order while making delivery of items at Vijayawada.

(j) The Department will not pay separately for transit insurance and the tenderer will be
responsible until the entire contract is completed for arrival of consignment in good
conditions at destination.

(k) The contract or any part of share of interest in it is not to be transferred or assigned by
tenderer directly or indirectly to any person or persons whomsoever without the
written consent of the Director General of Police, Intelligence, A.P., Vijayawada.

II. SPECIAL CONDITIONS OF BID

The successful bidder will be intimated by the Department through a formal letter of
acceptance. The Bidder is required to give confirmation of their acceptance of Special
Conditions of the bid mentioned below which will automatically be considered as
part of the Contract concluded with the successful Bidder (i.e. Seller in the Contract) as
selected by the Buyer. Failure to do so may result in rejection of Bid submitted by the
Bidder. The successful bidder shall be required to sign an undertaking with the
department to comply with the provisions of the Official Secrets Act 1923.

Page 10 of 24
 1. Performance Guarantee:

On receipt of letter of acceptance of tender from the Department, the successful

bidder shall within a period of fifteen working days thereof, deposit an amount equivalent
to 10% of the tender value as Performance Security in the form of an Account payee
Demand Draft / Fixed Deposit Receipt / Bank Guarantee from a Commercial /
Nationalized bank/ Scheduled Bank in an acceptable form in favour of "Superintendent
of Police, Administration, Intelligence, A.R, Vijayawada", and deliver the deposit
certificate to the Supdt of Police (Admn) for custody. The performance security shall
remain valid for a period of sixty days beyond the date of supply and commissioning the
equipment, completion of contractual obligations, including warranty. The decision of
the Director General of Police, Int. shall be final in this respect. If the bidder fails to
provide the said performance security within the stipulated period, such failure shall
amount to a breach of the contract and the Supdt. of Police (Admn) shall be entitled to
make other arrangements at the bidder's risk and cost without giving any further notice to
him and, in addition, forfeit the earnest money of the contractor. The performance guarantee
should be furnished as per the form as shown at Page No. 17.

2. Tolerance Clause:

To take care of any change in the requirement during the period starting from
issue of bid till placement of the contract, Buyer reserves the right to increase or decrease
or omit the quantity of the equipment without any change in the terms & conditions and
prices quoted by the Seller. While awarding the contract, the quantity ordered can be
increased or decreased or omitted by the Buyer within this tolerance limit.

3. Payment Terms:

100% payment will be made to the successful bidders on delivery, testing and
successful supply and installation of equipment, and on receipt of report from the Technical
Committee of the Department, after deducting TDS as per rules in-force. Payment will be
made on the actuals only.

Page 11 of 24
4. Risk & Expense clause:

a. Should the equipment not be delivered within the time specified in the contract
documents, or if defective delivery is made in respect of the equipment, the Buyer
shall after granting the Seller 45 days to cure the breach, be at liberty, without
prejudice to the right to recover liquidated damages as a remedy for breach of contract,
to declare the contract as cancelled either wholly or to the extent of such default.

b. Should the equipment not perform in accordance with the specifications /

parameters provided by the SELLER during the check proof tests, the BUYER shall be
at liberty, without prejudice to any other remedies for breach of contract, to cancel
the contract wholly or to the extent of such default.

c. In case of a material breach that was not remedied within 45 days, the BUYER
shall, having given the right of first refusal to the SELLER be at liberty to purchase,
manufacture, or procure from any other source as she thinks fit.

d. Any excess of the purchase price, cost of manufacturer, or value of any stores
procured from any other supplier as the case may be, over the contract price appropriate
to such default or balance shall be recoverable from the SELLER.

5. OEM Authorization:

In case the bidder is not an OEM, authorization letter from OEM in their original
letter head addressed to the Director General of Police, Intelligence Department, AP.,
Vijayawada, for participation in the bid and to supply spares and accessories being
provided by them for the equipment and offer their support during the warranty period
and CAMC period shall be submitted along with the tender bid in the following proforma.

(to be obtained on the letter head of the OEM)

Page 12 of 24
 Date: .02.2024.

To
The Director General of Police,
Intelligence Department,
Andhra Pradesh,
Vijayawada (India).

Sir,
Sub: OEM authorization to participate in the bid, undertake after sales
service, etc.- Reg.
Ref: Your Tender Notification Rc.No.5068/Stores-S1/2024, dated
.02.2024.
***

This is to inform that M/s (Indicate full address, contact No.

and email ID of the firm) have been authorized to participate in the bid with reference to your
above mentioned Tender.

This is to further inform that M/s (indicate full address,

contact No. and email ID of the firm) have been authorized to undertake after sales service
and provide back to back technical support of the products being tendered (mention
specifically details of equipments), since (Mention month and year).

We further inform you that as Original Equipment Manufacturer, we will

continue to provide all the spares and support necessary for your equipment for a period of
three years from the date of supply, and thereafter three years, i.e., 4th and 5th years during
the period of comprehensive annual maintenance contract.

Our OEM Service Centre or OEM Authorized Service Centre in India is located
at (mention place with full address and Contact No.)

(or)

our permanent technical support on behalf of OEM is located at (mention place with full
address and Contact No.

In case the OEM does not render technical support and fail to undertake after sales service,
the OEM will be responsible for consequences and legal action.
Page 13 of 24
 (Authorized signatory of OEM)

Name:

Designation:

Contact No.

Email ID.

6. Liability Clause :

The Contractor/vendor, on award of the contract, shall be required to submit an

undertaking stating that all the equipment supplied are secure and no scope exists for
usage of backdoor access for any malicious activity. Even at a later time frame, if any
such misuse of equipment comes to notice, the vendor will be liable for legal action as
deemed appropriate by the Department.

7. Fall Clause:

The price charged for the stores supplied under the contract by the seller shall in
no event exceed the lowest prices at which the seller sells the stores or offer to sell
stores of identical description to any persons/organisation including the purchaser
or any department of the Central Government or any Department of state government as
the case may be during the period till performance of all supply orders placed during
the currency of the rate contract is completed. If at any time during the said period
the seller reduces the sell price, the seller will notify such reduction of price to the
Department and correspondingly reduce the price of the items being supplied under the
contract.

8. Quality:

The quality of the stores delivered according to the present Contract shall
correspond to the technical specifications enumerated as per bid and shall also
Page 14 of 24
include therein modification to the stores suggested by the Buyer. Such modifications
will be mutually agreed to.

9. Inspection Authority:

The Inspection of the equipment will be carried out by the Technical Committee
constituted by the Department from time to time, as and when considered necessary.

10. Warranty & Annual Maintenance :

The successful bidders, after successful supply of (50) nos. of Bullet Proof vests
shall have to undertake maintenance of the equipment for a period of five years (warranty
period) for regular use and 10 years for store condition.

Warranty period is for five years for regular use and 10 years for store condition
comprehensive (including spares - parts, service). During the warranty period, the
cumulative downtime should not exceed 9 hours over a period of two months subject to
individual downtime of three hours.

If the successful bidder fails to operationalize the system within the downtime
specified, a penalty of 0.1% of the cost of the mal-functioning equipment will be imposed for
every extra one hour and it would be recovered from the Performance Guarantee. A
complaint register will be maintained at the site.

The warranty period for the equipment will commence from the date of successful
commissioning of the equipment.

The successful bidder shall provide facilities for attending to repairs, supply of
spares, etc., at Vijayawada, Andhra Pradesh. In case the OEM / successful bidder do not
have any Service Centre in Andhra Pradesh, it should be established in Vijayawada well
before successful installation of the equipment at Vijayawada.

Page 15 of 24
 11. Further, they have to provide training to support staff and render technical support.
Further training or support should be arranged, as and when required by the Special
Security Group, A.P, Vijayawada, free of cost.

12. Training manual in two hard copies and two soft copies containing details of technical
specifications, installation and commissioning of the equipment and maintenance schedule,
etc., shall be supplied along with the equipment, free of cost.

13. In the event of the tenderer's failure to supply & provide allied services
within the stipulated timeframe, whatever is stated in the previous para will
not forfeit the right of the Department to get the item
arranged/supplied/repaired from any alternative source at its sole discretion and at
the risk and cost of the bidder,

14. The successful bidder shall have no right to assign or sublet any part of the bid,
once it is awarded to him.

15. The supplied items will remain the proprietary of the Department.

16. The successful bidder will furnish legally bound non-disclosure undertaking for
the implemented project.

17. Arbitration clause:

In case of any dispute, the matter can be referred to competent court at

Vijayawada City only and not anywhere else.

18. Quantum of Liquidated Damage (LD):

If the bidder fails to deliver goods/services or any installment thereof within the
delivery period or at any time repudiates the contract before expiry of such period, a
penalty of 0.5% of the prices of undelivered stores will be levied per week or a part thereof.
However the total damage shall not exceed value of 10% of undelivered goods (i.e.
0.5%x20 weeks). If the bidder fails to deliver the goods/services or any installment in 8
weeks time the order is liable to be cancelled.

Page 16 of 24
19. DELIVERY

The successful bidder, upon receipt of the Work Order from the Director General of
Police, Intelligence, Vijayawada, shall supply, and arrange 50 Nos. Bullet Proof vests at
the place indicated by the Department and subject to complete satisfaction of the Technical
Committee, within the period as stipulated below from the date of receipt of the Purchase
Order:- (Delivery period —30 days from receipt of Purchase Order).

20. After successful installation, the equipment would become the property of the
Intelligence Department.

for Directr Gen ral\r'olice,

Intelligence Department, A.P,
Vijayawada.

Page 17 of 24
 Performance Security Form

(To be issued by a bank scheduled in India having at least one branch in Vijayawada)

To:
The Director General of Police,
Intelligence Department,
Andhra Pradesh,
Vijayawada - 8.

(Tender Rc.No.5068/Stores-S1/2024, dated .02.2024)

WHEREAS (Name of vendor) hereinafter called "the

Vendor" has undertaken, in pursuance of Contract No Dated

(Date), to supply called "the Contract".

AND WHEREAS it has been stipulated by you in the said Contract that the Vendor shall
furnish you with a Bank Guarantee by a recognized bank for the sum specified therein
as security for compliance with the Supplier's performance obligations in accordance
with the contract.

WHEREAS we have agreed to give the Vendor a Guarantee;

THEREFORE WE herby affirm that we are Guarantor and responsible to you, on behalf
of the Vendor, up to a total of Rs. and we undertake to pay you,
upon your first written demand declaring the Vendor to be in default under the Contract
and without cavil or argument, any sum or sums within the limit of Rs.
(Amount of Guarantee) as aforesaid, without your needing to prove or to show grounds
or reasons for your demand or the sum specified therein.
This guarantee is valid until sixty days beyond the warranty period of three years.

Place:

Signature and seal of guarantors

Date:

Page 18 of 24
 Check List

The following are the particulars of compliance of the tender schedule.

S No. Bid document reference Remarks

1 Form P-1
2 Form P-2
3 Form P-3
4 Form P-4
5 Pre-qualification criterion
6 Technical specifications
7 Financial Bid format
8 General instruction to bidders
9 Terms and Conditions

10 Special Conditions of Bid

11 Delivery period

The specifications and conditions furnished in the bidding document shall prevail over
those of any other document forming a part of our bid, except only to the extent of
deviations furnished in this statement.

Place: Bidder's signature

Date: and seal

Page 19 of 24
 Form P-1
Bidder Information
1. Name of the Bidder / Firm
2. Year of establishment
3. Registered Office Address
4. Phone no
5. Fax No
6. Email
7. Contact person name, Cell No. and
Email ID
8. Details of EMD furnished

Form P- 2

Annual financial turn over details of the Bidder

S. Year Total Turn over Actual turn over

No (Rs in lakhs - in words (Rs in lakhs - in words and
and figures) figures) for the items
mentioned in Tender
1 2019-20

2 2020-21

3 2021-22

FORM P-3

List of Major customers (equipment as mentioned in Tender)

(State / Central Govt Depts anywhere in India only)
S.No Customer Full Year of supply Amount of the work (Rs in
Address (Financial years) lakhs - in words and
figures)
2019-20 2020-21 2021-22 2019-20 2020-21 2021-22

Page 20 of 24
 Form P4 -Declaration regarding Clean track Record

To,

The Director General of Police,

Intelligence Department,
Andhra Pradesh,
Vijayawada-8.

Sir,

I have carefully gone through the Terms & Conditions contained in the Tender
Document Rc.No.5068/Stores-S1/2024, dated .02.2024. I hereby declare that my
company / Original Equipment Manufacturer (for whom I am authorized as a vendor to
participate in this specific tender process) has not been debarred / blacklisted by any
Central or State Government / Semi Government Departments or organizations in India
for non-satisfactory past performance, corrupt, fraudulent or any other unethical
business practices. I further certify that I am the competent officer in my Company to
make this declaration.

I hereby given an undertaking that the above information, if found to be false at a later
date, I am liable for any civil or criminal or both prosecutions by the Department.

Yours faithfully,

(Signature of authorized person)

Name & Designation

Date:

Business Address:

Cell No.

Email ID:
Page 21 of 24
 CHAPTER-3
TECHNICAL SPECIFICATIONS OF B.P.VESTS

S.NO Parameter Technical Specifications

2.01 Coverage To provide full front and back torso protection as well as
full sides and upper shoulders.

2.02 Protection level NIJ Level IIIA (NIJ Std.0101.06) i.e, against 9mm full
metal jacket (FMJ) Cartridge fired from pistol or sub
machine guns (Carbine/MP-5) from a distance of 5
meters or equivalent as decided by test
laboratory/Department.
2.03 Permissible Blunt
Trauma or Back face
Not more than 44 mm.
signature (BFS)

2.04 Type of Armour High quality SAP material (Polyethylene fibers/Aramid

ultra high strength fiber/high strength organic fiber),
with/without suitable trauma pad, flexible and
comfortable to wear.

2.05 Weight Not more than 1.8 kg with SAP and trauma pad.
Preference will be given to the lighter weight vest if all
other parameters are equal.

2.06 Design a) Customized design according to the measurement of

the user.
b) The vest shall be designed and fabricated to
withstand rugged daily wear frequent laundering and
regular exposure to perspiration.
c) Thread tension shall be maintained such that there
are no loose stitches.
d) Vest should be designed with Velcro/straps to ensure
easy wearability.

2.07 Test Sample size of a) Two customized BR vest will be provided by the firm
SAP along with final supply. The same will be tested at any
authorized laboratory/Department.
b) Two BR vest need to be submitted along with
submission of Technical Bid for conducting test fire by
laboratory/Department.

Page 22 of 24
 .1

2.08 Thickness Should be thin enough to be properly concealable with

max thickness of 05 mm. Due preference will be given
to thickness of trauma pad, flexibility, comfort,
maneuverability as per the size and shape of the human
body.

2.09 Size Customized designed as per individual user.

2.10 Service life Not less than 10 years. (05 years for regular use and
10 years for store condition)

2.11 Configuration Should have the following parts with specified

parameters and features (2.11A-C).

for Director Gene at3.?' lice,

Intelligence Department, A.P,
Vijayawada.

Page 23 of 24
 .4

Chapter -4
COMMERCIAL BID FORMAT

a) The price bids of only those bidders will be opened whose technical bids would clear
the technical evaluation.
b) Price bids should be uploaded in the website. For finalization of tender, Grand total in
column No.7 will be taken into consideration.
c) The bidders shall submit their commercial bid strictly as per the below prescribed
format. The Lowest Bid will be decided upon the lowest price quoted by the
particular Bidder as per the Price Format. The Total Cost of all the items including
GST, Installation, Commissioning & Testing, Warranty and applicable Service
Taxes/charges shall be the criteria for deciding the Lowest Bidder. CAMC charges
will not be taken into account, while deciding the L-1.
Note: Tax component should be shown separately.

for Director Gene al5

14.
c)f *°lice,
Intelligence Department, A.P,
Vijayawada.

Page 24 of 24