Project Management Office Demystified

05 Using an AI tool in a PMO

Use of AI in PM software

Eliminates the need for An AI project management system can effectively handle
human input scheduling, reminders, and follow-ups to eliminate the need
for human input.

Ensures nothing is AI helps PMs save time on their various tasks by helping to
overlooked make sure that nothing is overlooked.

Predictive analytics for AI can use its ability to observe how a project is moving &
projects make educated predictions.

Project teams’ AI can monitor project teams & make predictions based on
productivity the patterns of habits.

Integration with comms Some AI PM tools integrate with comms tools like Slack &
tools PM tools like JIRA to solve issues.

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05 Using an AI tool in a PMO

PMO challenges

Ongoing improvement A value add adds looks for opportunities to add value to
portfolio management, project management processes,
project management tools, and project management
knowledge.

Projects not aligned A PMO needs to understand the business strategies and if
with strategy the current projects are aligned with the business strategy &
what value is going to be delivered by them

A surviving PMO is an Projects are becoming more complex & using new ways to
adaptable one deliver projects such as SCRUM, Lean, and Six Sigma., For
these new ways, a PMO needs adaptable processes,
governance, reporting & metrics.

Getting the project With all the challenges that a PMO faces, the one challenge
basics right that should not exist but often does, is getting projects basics
done right – business case supported projects, status
reporting, resource management.

A PMO tool can be a This is not a simple task and the success of a PMO can rest
key to success on the success of the tool it chooses if the tool is too complex
for the PMs to use or does show value reports, it will fail.

Use of PMO tools to A big challenge for a PMO to survive is to understand what is
show value valuable to senior management & provide this value in terms
of metrics via automated reports.

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05 Using an AI tool in a PMO

Industry gaps

Projects have no Over 1 in 3 projects have no baseline.

baseline

Millions wasted on For $1 Billion invested in the USA, $122 M was wasted from
projects poor project outputs.

A large number of 75% of executives anticipate software projects will fail.

projects fail

Half of PMOs will close 50% of all Project Management Offices) close within just 3
in 3 years years.

A lack of knowledge if 80% of PM executives don’t know how their projects align
projects align with with business strategy.
strategy

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05 Using an AI tool in a PMO

Challenges with PM software

No AI-based dashboard AI-based Dashboard is missing for Project Sponsors and

PMs.

No real-time change Change Management is not real-time nor integrated.

management

Lack of integrated Integrated issue management and escalation are missing.

issue management

No project baseline, Project Baseline, Versioning, and Forecasting are missing.

versioning

Real-time project status Some PM software tools lack the capability of real-time
reporting project status.

Lack of risk scoring Risk Scoring is missing & unavailability of automated risk
notification.

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05 Using an AI tool in a PMO

Challenges with PM software

Project builder Dependency management Personal Kanban board

Project baselining Schedule management Resource management

Integrated risk Resource calendar Task management

management

Dashboard reports

Project burndown chart Resource rate report Project issue report

Milestone report Task allocation report Project status report

Project forecasting report Project wise productivity report

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 Project Management Office Demystified

Contents
Copyright
Dedication
Contents
Preface
Introduction
01 An Approach or a PMO Setup
02 PMO Metrics
03 Implementing a PMO
04 Phases for a PMO Setup
05 Using an AI Tool in a PMO
06 A Transformation PMO Leader
07 Strategic PMO
08 EPMO in an Agile World
09 Successful Enterprise PMO
10 Transformation PMO
11 PMO & PM Remote Working
12 The Benefits of a PMO
13 PMO Services
14 PMO Maturity Assessment
15 Vendor Management
16 PMO Evolution to a VMO
17 PMO Performance Assessment
18 PMO Processes
19 PMO Charter
20 The Different Roles in a PMO
Acknowledgements
About the Author
3 Magic Publications

5
 Ken Martin

About the Author

Ken Martin

After an extensive successful career After an extensive successful career

working for some of the best working for some of the best organisations
organisations in the world in various in the world in various countries, I was
countries, I was disheartened to see how disheartened to see how many times
many times programs and projects failed programs and projects failed from not
from not paying heed to lessons learned paying heed to lessons learned and best
and best practices. Even today, how practices. Even today, how many current
many current programs are being programs are being executed without
executed without proper assessment, proper assessment, planning or
planning or organisational change organisational change management.
management.

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 Project Management Office Demystified

3 Magic Publications
After an extensive successful career Other Publications on Amazon
working for some of the best
OPM best practices handbooks
organisations in the world in various • PMO handbook
countries, I was disheartened to see how • Transformation handbook
many times programs and projects failed • Transformational leadership handbook
from not paying heed to lessons learned • CIO handbook
and best practices. Even today, how • CTO handbook
many current programs are being One Page Magic series
executed without proper assessment, • PMO magic
planning or organisational change • Transformation magic
management, And then organisations are • PM magic
surprised why so many of the programs • Opex magic
• Leader magic
and projects fail to deliver any business
• Agile magic
benefits. • Career magic
I decided to author and to create several The OPM Demystified series
• PMO demystified
Best Practice Books based on my 𝐎𝐧𝐞
• PM demystified
𝐏𝐚𝐠𝐞 𝐌𝐚𝐠𝐢𝐜™ format on topics such as
PMO, Project Management & Business The OPM 8-minute series
Transformation for leaders to learn from • CIO/ CTO guide
other's experience for project success. • DT/ CX guide
• Agile guide
When opportunities arise, I collaborate
• PMO setup guide
with others to capture their knowledge, • Live your future guide
experience and best practices to produce • Career guide
additional best practices books. • Program planning guide
• Operational excellence guide
• Leadership guide
• Fintech guide
• Disruptive tech guide
• Transformation PMO guide
• PMO governance guide

The Magic Megabook series

• The transformation magic megabook
• The PMO magic megabook

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