GeM Bidding 3346766

Bid Number: GEM/2022/B/2127553
Dated: 28-04-2022
Bid Document
Bid Details
Bid End Date/Time 09-05-2022 12:00:00
Bid Opening Date/Time 09-05-2022 12:30:00
Bid Offer Validity (From End Date) 75 (Days)
Ministry/State Name Ministry Of Coal
Department Name Materials Management
Organisation Name Western Coalfields Ltd
Office Name Western Coalfields Limited / Nagpur
Total Quantity 30
Video Wall Display , 55-inch , High End Centralized Server ,

Video Management Software with Video Analytics , Event
Recording and seamless integration to each camera
including licences , UTM, Firewall , Work Stations , 24 port
Layer 2 Managed switches , 10 KVA ON-Line UPS , 42 U
server Rack , NAS-74 TB , Air Conditioner , 2 Ton, 5 Star ,
Furniture Set , Installation and Commissioning , Technical
Item Category Manpower support at Control Room , CAMC charges for the
equipment for the 1st year after the warranty period , CAMC
charges for the equipment for the2nd year after the
warranty period , CAMC charges for the equipment for the
3rd year after the warranty period , CAMC charges for the
equipment for the 4th year after the warranty period , CAMC
charges for the equipment for the 5th year after the
warranty period
Establishment of Monitoring control center at HQ for CCTV

BOQ Title
surveillance system of WCL
MSE Exemption for Years of Experience and

No
Turnover
Startup Exemption for Years of Experience

No
and Turnover
Certificate (Requested in ATC),OEM Authorization Certificate

*In case any bidder is seeking exemption from Experience /
Document required from seller Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer
Bid to RA enabled Yes
RA Qualification Rule H1-Highest Priced Bid Elimination
Primary product category Video Wall Display , 55-inch
Time allowed for Technical Clarifications

2 Days
during technical evaluation
Estimated Bid Value 19400000
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Bid Details
Evaluation Method Total value wise evaluation
EMD Detail
Advisory Bank ICICI
EMD Percentage(%) 2.00
EMD Amount 388000
ePBG Detail
Advisory Bank ICICI
ePBG Percentage(%) 10.00
Duration of ePBG required (Months). 62
(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this Policy.
(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable.
Beneficiary:
General Manager (MM)
Western Coalfields Limited / Nagpur, Materials Management, Western Coalfields Ltd, Ministry of Coal
(P V Babu)
Splitting
Bid splitting not applied.
MII Purchase Preference
MII Purchase Preference Yes
MSE Purchase Preference
MSE Purchase Preference Yes
1. Preference to Make In India products (For bids < 200 Crore):Preference shall be given to Class 1 local supplier
as defined in public procurement (Preference to Make in India), Order 2017 as amended from time to time and its
subsequent Orders/Notifications issued by concerned Nodal Ministry for specific Goods/Products. The minimum
local content to qualify as a Class 1 local supplier is denoted in the bid document. If the bidder wants to avail the
Purchase preference, the bidder must upload a certificate from the OEM regarding the percentage of the local
content and the details of locations at which the local value addition is made along with their bid, failing which
no purchase preference shall be granted. In case the bid value is more than Rs 10 Crore, the declaration relating
to percentage of local content shall be certified by the statutory auditor or cost auditor, if the OEM is a company
and by a practicing cost accountant or a chartered accountant for OEMs other than companies as per the Public
Procurement (preference to Make-in -India) order 2017 dated 04.06.2020. Only Class-I and Class-II Local suppliers
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as per MII order dated 4.6.2020 will be eligible to bid. Non - Local suppliers as per MII order dated 04.06.2020 are
not eligible to participate. However, eligible micro and small enterprises will be allowed to participate .In case
Buyer has selected Purchase preference to Micro and Small Enterprises clause in the bid, the same will get
precedence over this clause.
2. Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as
defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued
by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned
Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered
product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for
Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered
Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the
offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15%
(Selected by Buyer)of margin of purchase preference /price band defined in relevant policy, such Seller shall be
given opportunity to match L-1 price and contract will be awarded for 25%(selected by Buyer) percentage of
total QUANTITY.
3. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.
4. Reverse Auction would be conducted amongst all the technically qualified bidders except the Highest quoting
bidder. The technically qualified Highest Quoting bidder will not be allowed to participate in RA. However, H-1
will also be allowed to participate in RA in following cases:
i. If number of technically qualified bidders are only 2 or 3.

ii. If Buyer has chosen to split the bid amongst N sellers, and H1 bid is coming within N.
iii. In case Primary product of only one OEM is left in contention for participation in RA on elimination of H-1.
iv. If L-1 is non-MSE and H-1 is eligible MSE and H-1 price is coming within price band of 15% of Non-MSE L-1
v. If L-1 is non-MII and H-1 is eligible MII and H-1 price is coming within price band of 20% of Non-MII L-1
Video Wall Display , 55-inch

(Minimum 50% and 20% Local Content required for qualifying as Class 1 and Class 2 Local Supplier
respectively)
Brand Type Unbranded
Technical Specifications
Specification Document View File
BOQ Detail Document View File
Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.
Consignees/Reporting Officer and Quantity
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Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer
440001,WCL Hqrs, Coal Estate,

1 Neeli Purushotham 6 60
Civil Lines
High End Centralized Server

respectively)
Consignee/Reporti
ng Officer

Civil Lines
Video Management Software With Video Analytics , Event Recording And Seamless
Integration To Each Camera Including Licences
respectively)
4 / 16
Consignee/Reporti
ng Officer

Civil Lines
UTM, Firewall
respectively)
Consignee/Reporti
ng Officer

Civil Lines
Work Stations
respectively)
5 / 16
Consignee/Reporti
ng Officer

Civil Lines
24 Port Layer 2 Managed Switches

respectively)
Consignee/Reporti
ng Officer

Civil Lines
10 KVA ON-Line UPS

respectively)
6 / 16
Consignee/Reporti
ng Officer

Civil Lines
42 U Server Rack
respectively)
Consignee/Reporti
ng Officer
7 / 16
Consignee/Reporti
ng Officer

Civil Lines
NAS-74 TB
respectively)
Consignee/Reporti
ng Officer

Civil Lines
Air Conditioner , 2 Ton, 5 Star

respectively)
8 / 16
Consignee/Reporti
ng Officer

Civil Lines
Furniture Set
respectively)
Consignee/Reporti
ng Officer

Civil Lines
Installation And Commissioning

respectively)
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Consignee/Reporti
ng Officer

Civil Lines
Technical Manpower Support At Control Room

respectively)
Consignee/Reporti
ng Officer

Civil Lines
CAMC Charges For The Equipment For The 1st Year After The Warranty Period
respectively)
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Consignee/Reporti
ng Officer

Civil Lines
CAMC Charges For The Equipment For The2nd Year After The Warranty Period
respectively)
Consignee/Reporti
ng Officer

Civil Lines
CAMC Charges For The Equipment For The 3rd Year After The Warranty Period
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respectively)
Consignee/Reporti
ng Officer

Civil Lines
CAMC Charges For The Equipment For The 4th Year After The Warranty Period
respectively)
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Consignee/Reporti
ng Officer

Civil Lines
CAMC Charges For The Equipment For The 5th Year After The Warranty Period
respectively)
Consignee/Reporti
ng Officer

Civil Lines
Buyer Added Bid Specific Terms and Conditions

1. Generic
Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to
upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here
to view the file
2. Generic
Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers
can match and verify the Data Sheet with the product specifications offered. In case of any unexplained
mismatch of technical parameters, the bid is liable for rejection.
3. Generic
Installation, Commissioning, Testing, Configuration, Training (if any - which ever is applicable as per scope
of supply) is to be carried out by OEM / OEM Certified resource or OEM authorised Reseller.
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4. Generic
IT equipment shall be IPv6 ready from day one.
5. Generic
Malicious Code Certificate:
The seller should upload following certificate in the bid:-

(a) This is to certify that the Hardware and the Software being offered, as part of the contract, does not
contain Embedded Malicious code that would activate procedures to :-
(i) Inhibit the desires and designed function of the equipment.
(ii) Cause physical damage to the user or equipment during the exploitation.
(iii) Tap information resident or transient in the equipment/network.
(b) The firm will be considered to be in breach of the procurement contract, in case physical damage, loss
of information or infringements related to copyright and Intellectual Property Right (IPRs) are caused due
to activation of any such malicious code in embedded software.
6. Generic
Non return of Hard Disk: As per Buyer organization’s Security Policy,Faulty Hard Disk of
Servers/Desktop Computers/ Laptops etc. will not be returned back to the OEM/supplier against warranty
replacement.
7. Generic
1. The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of
buyer.
2. The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior
written consent of buyer.
3. The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally
liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due
performance of the Contract and the Sellers obligations there under.
8. Generic
Upload Manufacturer authorization: Wherever Authorised Distributors are submitting the bid,
Manufacturers Authorisation Form (MAF)/Certificate with OEM details such as name, designation, address,
e-mail Id and Phone No. required to be furnished along with the bid.
9. Generic
Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy
available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller,
if:
i) The Seller fails to comply with any material term of the Contract.
ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the
stipulated Delivery Period or such inability otherwise becomes apparent.
iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period
and/or to replace/rectify any rejected or defective Material(s) promptly.
iv) The Seller becomes bankrupt or goes into liquidation.
v) The Seller makes a general assignment for the benefit of creditors.
vi) A receiver is appointed for any substantial property owned by the Seller.
vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the
Purchase Order on the Seller.
10. Scope of Supply
Scope of supply (Bid price to include all cost components) : Supply Installation Testing and
Commissioning of Goods
11. OEM
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IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a
registered office in India to provide after sales service support in India. The certificate to this effect should
be submitted.
12. Service & Support
Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free
Telephone No. for Service Support.
13. Service & Support
Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers
for Service Support.
14. Certificates
Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the
Bid document, ATC and Corrigendum if any.
15. Certificates
The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test
certificate, approval certificates and other certificates as prescribed in the Product Specification given in
the bid document.
16. Warranty
Successful bidder will have to ensure that adequate number of dedicated technical service personals /
engineers are designated / deployed for attending to the Service Request in a time bound manner and for
ensuring Timely Servicing / rectification of defects during warranty period, as per Service level agreement
indicated in the relevant clause of the bid.
17. Warranty
Timely Servicing / rectification of defects during warranty period: After having been notified of the defects
/ service requirement during warranty period, Seller has to complete the required Service / Rectification
within 5 days time limit. If the Seller fails to complete service / rectification with defined time limit, a
penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the
seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all
such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than
10% of the total contract value after which the Buyer shall have the right to get the service / rectification
done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be
liable to re-imberse the cost of such service / rectification to the Buyer.
18. Warranty
Warranty period of the supplied products shall be 1 years from the date of final acceptance of goods or
after completion of installation, commissioning & testing of goods (if included in the scope of supply), at
consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of
delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during
the guarantee period. Seller should have well established Installation, Commissioning, Training,
Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of
Service Centres near consignee destinations are to be uploaded along with the bid.
19. Forms of EMD and PBG
Bidders can also submit the EMD with Account Payee Demand Draft in favour of WESTERN COALFIELDS
LIMITED payable at NAGPUR.
Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy
to the Buyer within 5 days of Bid End date / Bid Opening date.
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Bidders can also submit the EMD with Payment online through RTGS / internet banking in Beneficiary
name WESTERN COALFIELDS LIMITED Account No. 10205966091 IFSC Code SBIN0009060 Bank Name
STATE BANK OF INDIA Branch address COAL ESTATE BRANCH CIVIL LINES, NAGPUR 440001.
Bidder to indicate bid number and name of bidding entity in the transaction details field at the time of on-
line transfer. Bidder has to upload scanned copy / proof of the Online Payment Transfer along with bid.
Successful Bidder can submit the Performance Security in the form of Account Payee Demand Draft also
(besides PBG which is allowed as per GeM GTC). DD should be made in favour of WESTERN COALFIELDS
LIMITED payable at NAGPUR. After award of contract, Successful Bidder can upload scanned copy of the
DD in place of PBG and has to ensure delivery of hard copy to the original DD to the Buyer within 15 days
of award of contract.
Disclaimer
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization. Buyer organization is solely responsible for the impact of these clauses on the
bidding process, its outcome and consequences thereof including any eccentricity / restriction arising in the
bidding process due to these ATCs and due to modification of technical specification and / or terms and
conditions governing the bid. Any clause incorporated by the Buyer such as demanding Tender Sample,
incorporating any clause against the MSME policy and Preference to make in India Policy, mandating any Brand
names or Foreign Certification, changing the default time period for Acceptance of material or payment timeline
governed by OM of Department of Expenditure shall be null and void and would not be considered part of bid.
Further any reference of conditions published on any external site or reference to external documents / clauses
shall also be null and void. If any seller has any objection / grievance against these additional clauses or
otherwise on any aspect of this bid, they can raise their representation against the same by using the
Representation window provided in the bid details field in Seller dashboard after logging in as a seller within 4
days of bid publication on GeM. Buyer is duty bound to reply to all such representations and would not be
allowed to open bids if he fails to reply to such representations.
This Bid is also governed by the General Terms and Conditions
In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action
in accordance with the laws.
---Thank You---
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GeM Bidding 3346766

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Bid Number: GEM/2022/B/2127553

Bid End Date/Time 09-05-2022 12:00:00

Bid Opening Date/Time 09-05-2022 12:30:00

Bid Offer Validity (From End Date) 75 (Days)

Ministry/State Name Ministry Of Coal

Department Name Materials Management

Organisation Name Western Coalfields Ltd

Office Name Western Coalfields Limited / Nagpur

Video Wall Display , 55-inch , High End Centralized Server ,

Establishment of Monitoring control center at HQ for CCTV

MSE Exemption for Years of Experience and

Startup Exemption for Years of Experience

Certificate (Requested in ATC),OEM Authorization Certificate

Bid to RA enabled Yes

RA Qualification Rule H1-Highest Priced Bid Elimination

Primary product category Video Wall Display , 55-inch

Time allowed for Technical Clarifications

Estimated Bid Value 19400000

Evaluation Method Total value wise evaluation

Advisory Bank ICICI

EMD Percentage(%) 2.00

EMD Amount 388000

Advisory Bank ICICI

ePBG Percentage(%) 10.00

Duration of ePBG required (Months). 62

Bid splitting not applied.

MII Purchase Preference

MII Purchase Preference Yes

MSE Purchase Preference

MSE Purchase Preference Yes

i. If number of technically qualified bidders are only 2 or 3.

Video Wall Display , 55-inch

Brand Type Unbranded

Specification Document View File

BOQ Detail Document View File

Consignees/Reporting Officer and Quantity

440001,WCL Hqrs, Coal Estate,

High End Centralized Server

Brand Type Unbranded

Specification Document View File

BOQ Detail Document View File

Consignees/Reporting Officer and Quantity

440001,WCL Hqrs, Coal Estate,

Brand Type Unbranded

Specification Document View File

BOQ Detail Document View File

440001,WCL Hqrs, Coal Estate,

Brand Type Unbranded

Specification Document View File

BOQ Detail Document View File

Consignees/Reporting Officer and Quantity

440001,WCL Hqrs, Coal Estate,

Brand Type Unbranded

Specification Document View File

Consignees/Reporting Officer and Quantity

440001,WCL Hqrs, Coal Estate,

24 Port Layer 2 Managed Switches

Brand Type Unbranded

Specification Document View File

BOQ Detail Document View File