Construction of Animal Carcass Incinerators Plant On Design, Build Basis Including 5 Years Annual Maintenance Under Chandigarh Smart City Project

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CONSTRUCTION OF ANIMAL CARCASS

INCINERATORS PLANT ON DESIGN, BUILD
BASIS INCLUDING 5 YEARS ANNUAL
MAINTENANCE UNDER CHANDIGARH
SMART CITY PROJECT
Request for Proposal
27-05-2019
Chandigarh Smart City Limited

Building No.1, 2nd and 3rd Floor, Adjoining SCO 17-18-19, Over New Bridge, Sector
17A, Chandigarh - 160017
Construction of Animal Carcass Incinerators Plant on Design, Build Basis Including 5 years
Annual Maintenance Under Chandigarh Smart City Project
Disclaimer
The Chandigarh Smart City Ltd. (CSCL) has prepared this Request for Proposals (RFP) “Construction of
Animal Carcass Incinerators Plant on Design, Build Basis Including 5 years Annual Maintenance Under
Chandigarh Smart City Project,”. The RFP is a detailed document with specifies terms and conditions on
which the bidder is expected to work. These terms and conditions are designed keeping in view the
overall aim and an objective of the Project.
CSCL has taken due care in preparation of information contained herein which may or may not be
exhaustive or accurate.
The Bidder acknowledges that prior to the execution of this Agreement; the Bidder has after a careful
examination, made an independent evaluation of the Request for Proposals, Scope of the Project,
Technical Specifications and all information provided by the CSCL.
The Parties agree that any mistake or error in or relating to any of the matters set forth in above para
shall not vitiate this Agreement, or render it voidable.
In the event that either Party becomes aware of any mistake or error relating to any of the matters set
forth in above paras, that Party shall immediately notify the other Party, specifying the mistake or error;
provided, however, that a failure on part of the CSCL to give any notice pursuant to this para shall not
prejudice the disclaimer of the CSCL contained in above paras and shall not in any manner shift to the
CSCL for any risks assumed by the bidder pursuant to this Agreement.
Except as otherwise provided in this Agreement, all risks relating to the Project shall be borne by the
bidder and the CSCL shall not be liable in any manner for such risks or the consequences thereof.
Page 2 of 97
Notice Inviting Tender

Chandigarh Smart City Limited (CSCL) invites e-tender (online tender) from the eligible, reputed and
established company(ies)/Registered Partnership firms/ Limited Liability Partnership Firms/individual /
Sole Proprietor for “Construction of Animal Carcass Incinerators Plant on Design, Build Basis Including
5 years Annual Maintenance Under Chandigarh Smart City Project”.
The detailed Terms and Conditions of this Tender can be obtained from Govt. website
http:/etenders.chd.nic.in. Prospective Bidders should download the complete Tender Documents only
from the website http://etenders.chd.nic.in up to the last date of submission. Addendum/Corrigendum
if any, to the Tender Documents shall be uploaded on the aforementioned website only. Hence, the
Bidders are advised to visit the same regularly. Bidders are advised to go through the complete bid
documents, criteria and scope of work in particular, before submission of online bid.
Chief Executive Officer (CEO)

Chandigarh Smart City Limited (CSCL),
Building No. 1, 2nd and 3rd Floor,
Adjoining SCO 17-18-19,
Over New Bridge, Sector 17-A,
Chandigarh - 160017 (INDIA)
Email: [email protected]
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Details Regarding Tender Process

Name of Project Construction of Animal Carcass Incinerators Plant on Design, Build Basis Including 5
years Annual Maintenance Under Chandigarh Smart City Project
Estimated Cost Rs. 180 Lakh (Rupees One Crore Eighty Lakh Only)
Name of the Employer Chandigarh Smart City Limited (CSCL)
Address of the Chief Executive Officer (CEO)
Employer Chandigarh Smart City Limited (CSCL),
Over New Bridge, Sector 17-A,
Chandigarh – 160017 (INDIA)
Email: [email protected]
Mode E- Tendering
Website https://etenders.chd.nic.in
RFP Fee INR 10,000 /- + 18% GST to be paid by Bank Transfer through RTGS in the A/c of
(Non-Refundable) CSCL (A/c No.: 50100047016350; A/c Name: Chandigarh Smart City Limited.; Bank
Name & Address: HDFC Bank, SCO 78-79, Sector 8 – C, Chandigarh – 160008; IFSC:
HDFC0000107).
Start Date for Download 27.05.2019
/Purchase of RFP
Date of Submission of Pre-Bid queries to be submitted at [email protected] by 05.06.2019 (Wednesday)

Clarification/Queries upto 5:00 PM
Date of Pre-Bid Meeting 06.06.2019 (Thursday) at 3:00 PM
Last date of Submission 01.07.2019 (Monday) upto 3:30 PM
of Proposal
Date and Time of 01.07.2019 (Monday) at 5:00 PM
Opening of
Prequalification /
Technical Proposal
Date of Opening of To be intimate later, after Technical Evaluation
Financial proposal
Bid Validity Period 75 days from the last day of Submission of Proposal
Earnest Money Deposit Rs. Three Lakh Sixty Thousand Only (Rs. 3.60 Lakh only) to be paid in the form of
(EMD) Demand Draft drawn by one of the Nationalized / Scheduled Banks in India in favor
of Chandigarh Smart City Limited, payable at Chandigarh or by Bank Transfer through
RTGS in the A/c of CSCL (A/c No.: 50100047016350; A/c Name: Chandigarh Smart
City Limited.; Bank Name & Address: HDFC Bank, SCO 78-79, Sector 8 – C, Chandigarh
– 160008; IFSC: HDFC0000107).
Scanned Copy of the Demand Draft or proof of bank transfer of requisite amount of
Bid Security shall be submitted online. The Original Demand Draft shall be submitted
at the office of CSCL, i.e. Building No. 1, 2nd and 3rd Floor, Adjoining SCO 17-18-19,
Over New Bridge, Sector 17 A, Chandigarh – 160017 on the date of opening of Pre-
Qualification Bid.
Performance Security The successful bidder shall at his own expense, deposit with Employer, within 7 days
of issuance of Letter of Intent (LoI), an unconditional and irrevocable Performance
Bank Guarantee (PBG) as per Clause 2.29 of ITB, in favour of Chandigarh Smart City
Limited (CSCL) for the due performance and fulfilment of the contract. For extension
of time for submission of Performance Guarantee beyond stipulated time in Details
Regarding Tender Process, CSCL will charge 12% per annum on daily basis but such
extension shall not exceed by another seven (7) days. However, in case last date of
submission of performance guarantee happens to be bank holiday the last day of
submission shall be the next working day. Performance Guarantee shall remain valid
for a minimum period of Sixty (60) Days beyond the stipulated date of completion of
all contractual obligations
All charges whatsoever such as premium, commission, etc. with respect to the
Performance Bank Guarantee shall be borne by the Successful Bidder.
Page 4 of 97
Abbreviations
ACRONYM FULL FORM

AMC Annual Maintenance Contract
APCD Air Pollution Control Device
API Application Programming Interface
BOQ Bills of Quantity
BIS Bureau of Indian Standards
CA Chartered Accountant
CAC Chandigarh Arbitration Centre
CCOE Chief Controller of Explosives
CCTV Closed Circuit Tele Vision
CFC Chlorofluorocarbon
CNG Compressed Natural Gas
CPCB Chandigarh Pollution Control Board
CPCC Chandigarh Pollution Control Committee
CSCL Chandigarh Smart City Limited
DLP Defect Liability Period
DSR Delhi Schedule of Rates
EMD Earnest Money Deposit
ETP Effluent Treatment Plant
FD Forced Draught
FIR First Information Report
FY Financial Year
GST Goods and Services Tax
GSTIN Goods and Services Tax Identification Number
HCFC Hydrochlorofluorocarbons
IAGPL IndianOil Adani Gas Pvt. Ltd.
ID Induced Draught
INR Indian National Rupee
IPC Indian Penal Code
IS Indian Standards
ITB Instruction to Bidders
Kg Kilogram
LLP Limited Liability Partnership
LPG Liquefied Petroleum Gas
M Meter
MCC Municipal Corporation Chandigarh
MOC Material of Construction
MT Metric Ton
NOC No Objection Certificate
O&M Operation and Maintenance
PAN Permanent Account Number
PLC Programmable Logic Controller
PNG Piped Natural Gas
PSU Public Sector Undertaking
RFP Request For Proposal
SCP Smart City Proposal
SPV Special Purpose Vehicle
SS Stainless Steel
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Contents
Section 1: Introduction and Background ........................................................................................................................ 9
1.1 About CSCL and MCC ............................................................................................................................................ 9
1.2 About The Project .................................................................................................................................................... 9
1.3 Project Objectives .................................................................................................................................................... 9
1.4 Project Benefits ......................................................................................................................................................... 9
1.5 Brief Scope of Work ................................................................................................................................................ 9
Section 2: Instructions to Bidders ....................................................................................................................................10
2.1 Scope of Bid .............................................................................................................................................................10
2.2 Eligible Bidders........................................................................................................................................................10
2.3 Qualification of The Bidder ................................................................................................................................11
2.4 One Bid Per Bidder ................................................................................................................................................13
2.5 Cost & Sufficiency of Bidding ...........................................................................................................................13
2.6 Site Visit .....................................................................................................................................................................13
2.7 Contents of Bidding Documents......................................................................................................................13
2.8 Clarification of Bidding Documents ................................................................................................................14
2.9 Amendment of Bidding Documents...............................................................................................................14
2.10 Language of The Bid .............................................................................................................................................15
2.11 Documents Comprising the Bid .......................................................................................................................15
2.12 Bid Prices ...................................................................................................................................................................15
2.13 Currencies of Bid and Payment ........................................................................................................................15
2.14 Bid Validity ................................................................................................................................................................16
2.15 Bid Security (Earnest Money).............................................................................................................................16
2.16 Alternative Proposals by Bidders .....................................................................................................................16
2.17 Format and Signing of Bid..................................................................................................................................16
2.18 Submission and Marking of Bids .....................................................................................................................16
2.19 Deadline for Submission of the Bids ..............................................................................................................17
2.20 Late Bids.....................................................................................................................................................................17
2.21 Bid Opening .............................................................................................................................................................17
2.22 Process to be Confidential .................................................................................................................................18
2.23 Clarification of Financial Bids.............................................................................................................................18
2.24 Examination of Bids and Determination of Responsiveness.................................................................18
2.25 Evaluation and Comparison of Financial Bids .............................................................................................18
2.26 Award Criteria ..........................................................................................................................................................19
2.27 Employer’s Right to Accept Any Bid and Reject Any or All Bids .........................................................19
2.28 Notification of Award and Signing of Agreement ....................................................................................19
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2.29 Performance Security ...........................................................................................................................................19

2.30 Corrupt or Fraudulent Practices .......................................................................................................................20
Section 3: Bid Data Sheets ..................................................................................................................................................21
3.1 Formats for Pre-Qualification and Technical Bid .......................................................................................21
3.2 Financial Bid Format and Instructions............................................................................................................42
Section 4: Scope of Work & Specifications .................................................................................................................47
Brief Scope................................................................................................................................................................................47
4.1 Project.........................................................................................................................................................................48
4.2 Rules and Guidelines ............................................................................................................................................48
4.3 Incinerators ...............................................................................................................................................................49
4.4 Technical Specifications .......................................................................................................................................51
4.5 Common Specifications for Both Incinerators (50 Kg/hr and 300 Kg/hr) .......................................56
4.6 Operational Spares & Manuals ........................................................................................................................58
4.7 Industrial Shed ........................................................................................................................................................58
4.8 Instruments & Controls .......................................................................................................................................59
4.9 Weighing Bridge.....................................................................................................................................................59
4.10 Transportation Vehicles .......................................................................................................................................59
4.11 CCTV System ............................................................................................................................................................59
4.12 Warranty ....................................................................................................................................................................60
4.13 Civil Work ..................................................................................................................................................................60
4.14 Boundary Wall .........................................................................................................................................................61
4.15 Effluent Treatment Plant (ETP) ..........................................................................................................................61
4.16 Water Supply Arrangement ...............................................................................................................................61
4.17 Horticulture Work ..................................................................................................................................................61
4.18 Electrical Work .........................................................................................................................................................61
4.19 Fire Extinguisher .....................................................................................................................................................62
4.20 Installation, Testing & Commissioning..........................................................................................................62
4.21 Training ......................................................................................................................................................................62
4.22 Other Liabilities .......................................................................................................................................................62
4.23 Designs & Drawings..............................................................................................................................................62
4.24 Annual Maintenance Contract ..........................................................................................................................62
4.25 Man Power Requirements ..................................................................................................................................63
4.26 Integration ................................................................................................................................................................63
Section 5: Conditions of Contract....................................................................................................................................64
5.1 General Conditions of Contract........................................................................................................................64
5.2 Conditions of Particular Application...............................................................................................................87
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Contract Data ......................................................................................................................................................................87

Section 6: Project Implementation and Payment Schedule ..................................................................................89
6.1 Milestones and Payment Schedules for Implementation Phase .........................................................89
6.2 Milestones and Payment Schedules AMC Period .....................................................................................89
Section 7: Form of Agreement ..........................................................................................................................................91
Annexure 1: Drawings ...............................................................................................................................................................92
Annexure 2A: Format for Performance Bank Guarantee ............................................................................................95
Annexure 2B: Format for Bank Guarantee for Mobilization Advance ...................................................................97
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Section 1: Introduction and Background

1.1 About CSCL and MCC
Chandigarh is among the 13 cities selected in second round of smart cities challenge under Government
of India’s (GoI) smart cities mission to implement the Smart City Proposal (SCP). In this context,
Chandigarh has incorporated a Special Purpose Vehicle (SPV) – Chandigarh Smart City Limited (CSCL)
(the “Employer”) to plan, design, implement, coordinate and monitor the smart city projects in
Chandigarh. CSCL is a company incorporated under Indian Companies Act, 2013 with equal
shareholding from U. T. (Chandigarh) Administration and Municipal Corporation Chandigarh (MCC).
1.2 About The Project

At present the carcasses of dead animals are being disposed off in unscientific way in open and small
animals are being dumped in the dumping ground. The carcasses are disposed of in open which petrify
& produce obnoxious smell, invite vectors like dogs, cats and other birds cause nuisance and serious
health hazard. Proper disposal of fallen animals is essential for effective disease control programmes. It
is pertinent to mention here that at present, the disposal of dead animals is being done at two or three
unmarked open spaces through hired contractor by the Municipal Corporation Chandigarh which is
creating unhygienic conditions and public criticism. The contractor at its own level lifts & disposes
carcasses within the Municipal limits of Chandigarh. There is an urgent need to set up a carcass
Incineration Plant for the scientific disposal of dead animals.
In view of the above, Chandigarh Smart City Limited (CSCL) invites e-tender from the eligible bidders
for Construction of Animal Carcass Incinerators Plant on Design, Build Basis Including 5 years Annual
Maintenance Under Chandigarh Smart City Project These Incinerators shall be installed for treatment &
disposal of various types of animal carcasses as per the latest guidelines of Central Pollution Control
Board (CPCB), Chandigarh Pollution Control Committee (CPCC) and other applicable rules.
1.3 Project Objectives

 To provide a scientific and safe method of disposal of all types of dead animals and
stop the current practice of indiscriminate open disposal of animal carcass after flaying.
 To prevent the scavenging birds thereby reducing the risk of bird hit to civilian and
military aircrafts, improving aesthetics around the disposal site, eliminating chances of
spread of contagious diseases, safeguarding public health and environment, etc.
1.4 Project Benefits

The Projects will ensure the safe disposal of Animal Carcasses there by reducing the environment
pollution leading to improving public health.
1.5 Brief Scope of Work

To meet the objectives, CSCL intends to select a Contractor for by following competitive bidding process
to “Construction of Animal Carcass Incinerators Plant on Design, Build Basis Including 5 years Annual
Maintenance Under Chandigarh Smart City Project”.
The scope of the proposed work along with Specifications shall be as per Section 4.
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Section 2: Instructions to Bidders
A. GENERAL
2.1 Scope of Bid
2.1.1 The Employer invites online bids for “Construction of Animal Carcass Incinerators
Plant on Design, Build Basis Including 5 years Annual Maintenance Under
Chandigarh Smart City Project” inclusive of defects liability period of 12 months.
2.1.2 The successful bidder will be expected to complete the Project as specified in this
RFP.
2.1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their
derivatives (bidder/tenderer, bid/tender, bidding/tendering etc.) are
synonymous.
2.2 Eligible Bidders
2.2.1 This Invitation for Bids is open to established and reputed contracting agencies
who fulfil the requirements laid down in Eligibility criteria as specified in this RFP.
2.2.2 All bidders shall provide Forms of Bid and Qualification Information, a statement
that the Bidder is neither associated, nor has been associated, directly, or
indirectly, with the Consultant or any other entity that has prepared the design,
specifications, and other documents for the Project/Work or being proposed as
Project/Work Manager for the contract. A firm that has been engaged by the
Employer to provide consulting services for the preparation or supervision of the
works, and any of its affiliates, shall not be eligible to bid.
2.2.3 The bidder could be an individual/ Limited Company/Sole Proprietorship/
Registered Partnership firm/ Limited Liability Partnership firm. Consortium is
allowed to bid for the Project.
2.2.4 Additional Requirements for submitting Proposal by a Consortium
i. There shall not be more than two (2) members of the Consortium.
ii. Wherever required, the Proposal shall contain the information required of
each of the members of the Consortium.
iii. The members of the Consortium shall furnish Power of Attorney duly signed
by authorized representative(s) of the members.
iv. The Proposal shall be signed by the duly authorized signatory of the Lead
Member and shall be legally binding on all the members of the Consortium.
v. The Consortium shall submit a MoU as part of its Proposal. The MoU shall,
inter alia, include the following:
a. Convey the intent of the Lead Member to enter into a separate
management agreement with the Member other than Lead Member for
implementing the project
b. Clearly set out the roles and responsibilities of each Member of the
Consortium for implementing the Project.
c. Include a statement to the effect that the members of the Consortium
shall be jointly & severally liable for the implementation of the Project in
accordance with the terms of the Agreement.
d. In naming the Lead Member and the Member of the Consortium, it
should include their successors and permitted assigns.
e. A copy of the MoU should be submitted as part of the Proposal. The
MoU entered into between the Members of the Consortium should be
specific for the Project and should contain the above requirements,
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failing which the Proposal would be liable to be considered as non-

responsive.
vi. The Consortium members has agreed that Lead Member is the prime point
of contact between the Consortium and CSC/Employer and it shall be
primarily responsible for the discharge the administration of all the
obligations contained herein and, CSCL, unless it deems necessary shall deal
only with Lead Member. Lead Member along with all consortium members
shall be jointly and solely responsible for the project execution.
vii. CSCL/Employer reserve the right to review, approve and require amendment
of the terms of the Consortium Contract or any contract or agreements
entered into by and between the members of such Consortium and no such
agreement/contract shall be executed, amended, modified and/or
terminated without the prior written consent of the Authority, An executed
copy of each of such agreements/contracts shall, immediately upon
execution be submitted by Lead Member to the Employer/CSCL.
2.3 Qualification of The Bidder
2.3.1 Eligibility Criteria as tabulated below:
S. No. Parameter Eligibility criteria Supporting documents required
1. Legal Entity The Bidder Should be either a Sole For Bidder, Copy of Certificate of
Proprietor or a company Incorporation/ registration duly
incorporated in India under the signed by the authorized
Companies Act, 1956/ 2013 or a signatory of the bidder.
Registered Partnership Firm or a Bidder’s GST Registration Copy
Limited Liability Partnership Firm
registered under LLP Act, 2008.
2. Financial Strength The bidder should have positive Certificate from the statutory
Net Worth at the end of last auditor / CA w.r.t Net-worth for
financial years i.e. 2017- 2018. last Financial Year, Annual
The Bidder should have Average Turnover for last three Financial
Annual Turn-Over equivalent or Years and Profit After Tax for last
more than of Indian Rs. 90.0 five financial years duly certified
(Ninety) lakh during the last three based on audited Financial
(3) financial years (2015-2016, Statements.
2016-2017, 2017-2018). Bidder should attached relevant
The bidder should not have portion of duly audited balance
incurred any loss (Profit After Tax sheet for last 5 Financial Years
should be positive) in more than 2 (2013-2014, 2014-2015, 2015-
(Two) years during available last 5 2016, 2016-2017, 2017-2018).
consecutive balance sheet (2013-
2014, 2014-2015, 2015-2016,
2016-2017, 2017-2018)
3. Financial The Bidder should have availability Evidence of access to line(s) of
Capability of financial resources to carry out credit and availability of other
the works/project. financial resources, certified by
the bankers (not more than 3
months old w.r.t. due date of the
submission).
3. Black Listing The bidder should not be under a Undertaking as prescribed in RFP.
declaration of ineligibility for
corrupt or fraudulent practice or
blacklisted with any of the
Government (Central or State),
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S. No. Parameter Eligibility criteria Supporting documents required

Semi-Govt. & PSU in India in last 7
years (from the date of submission
of bid)
4. Technical In last 7 (Seven) years prior to bid Certificates for Completion &
Experience: due date, bidder should have Satisfactory Commissioning of
experience of Supply and/or Works from Clients.
Design, Development,
Implementation, Testing and
commissioning of the CNG/ PNG/
Low Diesel Oil or Low Sulphur
Heavy Sock or Diesel/ LPG/
Electricity based:
One Incinerator having minimum

burning capacity of 240 kg/hr
or
Two Incinerators each having
minimum burning capacity of 180
Kg/hr
or
Three Incinerators each having

minimum burning capacity of 120
Kg/hr
The Incinerator(s) for which Bidder

is claiming experience should be
operational as on Bid Submission
Date.
Note:
 “Documentary evidence (Citation, copy of completion / work order / Contract) is required for
all project experience.
 For projects where fee has been received in any currency other than Indian Rupees, than the
foreign currency conversion rate available on Reserve Bank of India’s portal as on the date of
publication of the tender document shall be used for conversion of amount in foreign currency
to Indian Rupees equivalent.
 Ongoing Work or Partially Completed Work shall not be considered.
2.3.2 All bidders shall provide Forms of the Bid and Qualifications information as
specified in this RFP, a preliminary description of the proposed work method and
schedule, including drawings and charts, as necessary. The proposed
methodology shall include programme of implementation backed with
equipment planning and deployment duly supported with quality assurance
procedures proposed to be adopted justifying their capability of execution and
completion of works as per technical specifications, within stipulated period of
completion.
2.3.3 Make in India
The Government of India, Ministry of Commerce and Industry, Department of
Industrial Policy and Promotion has issued Public Procurement (Preference to
Page 12 of 97
Make in India), Order 2017 vide its Notifications No P-45021/2/2017-B.E.II dated

15.06.2018 and No P-45021/2/2017-B.E.II dated 28.05.2018 to encourage Make
in India and to promote manufacturing and production of goods and services in
India. Provisions of the above Order and modifications made from time to time
thereof are applicable to this tender. The Minimum local content, the margin of
purchase preference and the procedure for preference to Make in India shall be
as per the provisions of the above Order. The guidelines mentioned in the
abovementioned Order should be strictly adhered to by the bidder. The Copy of
the Public Procurement (Preference to Make in India), Order 2017 issued by the
Government of India, Ministry of Commerce and Industry, Department of
Industrial Policy and Promotion vide its Notifications No P-45021/2/2017-B.E. II
dated 28.05.2018 is enclosed in Bid Data Sheet (Section 3 - 3.1.12).
The Bidder participating in the tendering process at the time of tender, bidding
or solicitation shall submit an undertaking in their company's letterhead (self-
certification) mentioning that the item offered meets the minimum local content
and shall give the details of the location(s) at which the local value addition is
made (as per Format 3.1.13 mentioned in Bid Data Sheet).
The Bidder participating in the RFP has to submit an undertaking (as per Format
3.1.13 mentioned in Bid Data Sheet) mentioning that the domestic value addition
in Bill of Material is ____% for incinerators and the conditions as mentioned are
to be strictly adhered to as per notification issued by Government of India,
Ministry of Commerce and Industry, Department of Industrial Policy and
Promotion.
2.4 One Bid Per Bidder

2.4.1 Each bidder shall submit only one bid for the Project. A bidder who submits more
than one Bid will cause all the proposals with the Bidder’s participation to be
disqualified.
2.5 Cost & Sufficiency of Bidding
2.5.1 The bidder shall bear all costs associated with the preparation and submission of
his Bid, and the Employer will in no case be responsible and liable for those costs.
2.5.2 The bidder shall be deemed to have satisfied himself before bidding as to the
correctness and sufficiency of his bid information for the works and of the rates
and prices given in the relevant Schedule or quoted by him, which rates and
prices shall, except as otherwise provided, cover all his obligations under the
Contract and all matters and things necessary for the proper completion of the
works.
2.6 Site Visit
The bidder at his own responsibility, expenses and risk, is encouraged to visit and examine
the Site(s) of Project and its/their surroundings and obtain all information (including that
on the risks, contingencies and other circumstances which may affect or influence the bid)
that may be necessary for preparing the Bid and entering into a contract. No extra charges
consequent on any misunderstanding or otherwise shall be allowed.
B. Bidding Documents
2.7 Contents of Bidding Documents
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2.7.1 The set of the bidding documents comprises the documents listed below and
addendum/corrigendum issued, if any w.r.t this Project.
Section Particulars
1. Introduction and Background
2. Instructions to Bidders
3. Bid Data Sheet
4. Scope of Work and Specifications
5. Conditions of Contract
6. Project implementation and Payment Schedule
7. Form of Agreement
8. Bill of Quantitates (BOQ)
9. Securities and other forms
10. Layout Arrangement/Drawings, Site Investigation data (if any) and other technical plans
11. Documents to be furnished by Bidder
2.7.2 The bidder is expected to examine carefully all instructions, conditions of
contract, BDS, forms, terms, and technical specifications, bill of quantities, forms,
Annexes and Layout Arrangement in the Bid Document. Failure to comply with
the requirements of Bid Documents shall be at the Bidder’s own risk. Thereof,
bids which are not substantially responsive to the requirements of the Bid
Documents shall be rejected.
2.8 Clarification of Bidding Documents
2.8.1 A Prospective bidder requiring any clarification of the bidding documents may
notify as specified under the Pre-Bid clarification mentioned in DETAILS
REGARDING THE TENDER PROCESS.
2.8.2 Pre-Bid Meeting (if provided for in RFP)
 The Bidder or his official representative is invited to attend a pre-bid meeting
which will take place at the address, venue, time and date as specified in the
DETAILS REGARDING THE TENDER PROCESS.
 The purpose of the meeting will be to clarify issues and to answer questions
on any matter that may be raised at that stage.
 The bidder is requested to submit any questions/queries in writing or by e-
mail to reach the Employer as specified in the DETAILS REGARDING THE
TENDER PROCESS.
 Minutes of the meeting, including the text of the questions raised (without
identifying the source of enquiry) and the responses given will be uploaded
on the website. Any modification of the bidding documents which may
become necessary as a result of the pre-bid meeting shall be made by the
Employer exclusively through the issue of an Addendum/Corrigendum and
not through the minutes of the pre-bid meeting.
 Non-attendance at the pre-bid meeting will not be a cause for
disqualification of a bidder.
2.9 Amendment of Bidding Documents
2.9.1 Before the deadline for submission of bids, the Employer may modify the bidding
documents by issuing addenda/corrigenda.
2.9.2 Any addendum/corrigendum thus issued shall be a part of the bidding
documents and shall be uploaded on the website as a corrigendum.
2.9.3 To give prospective bidders reasonable time to take an addendum/corrigendum
into account in preparing their bids, the Employer may, at his discretion, extend
as necessary the deadline for submission of bids.
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C. Preparation of Bids
2.10 Language of The Bid
2.10.1 All documents relating to the Bid shall be in English Language.
2.11 Documents Comprising the Bid
2.11.1 The bid to be submitted on-line by the bidder shall comprise scanned copies of
the following in two separate parts:
Part I: Pre-Qualification and Technical Bid
 RFP Fee of Rs 10,000/- + GST @ 18%

 EMD of Rs 3.60 lakh
 Bid Cover letter
 Bidder’s Particulars
 Power of attorney / board resolution to the authorized Signatory
 Copy of Certificate of Incorporation along with Copy of Memorandum and Articles of
Associations/ Registration Certificate, etc.
 Copy of GSTIN and PAN
 Certificate from the statutory auditor/ CA towards positive net worth of the company.
 Chartered Accountant/ Statutory Auditor certificate for Bidders Annual Turnover (Turnover of
Bidder) and Profitability
 Financial Capabilities
 Affidavit/Undertaking by Bidder
 Undertaking by Manufacturer to extend technical support as well as assurance to supply the
required spares during 5 years of AMC period
 Detail of Technical Experience
 Anti-Collusion Certificate
 Proposed methodology
 Undertaking Letter regarding Make in India to the Authority on the Company’s/Entity’s
letterhead
 The Signed copy of RFP and addendum/corrigendum (if any)
Part II: Financial Bid
The Financial Bid shall be submitted online at https://etenders.chd.nic.in as per format and instructions
as mentioned therein.
2.12 Bid Prices

2.12.1 The contract shall be for the whole Project as specified in this RFP based on the
Bill of Quantities submitted by the Bidder online.
2.12.2 i) For Item Rate Tenders, the bidders shall make online entries to fill in rates,
prices and line item total (both in figures and words) for all items of work
described in the Bill of Quantities along with total bid price (both in figures and
words). The items for which no rate or price is entered by the Bidder will not be
paid for by the Employer when executed and shall be deemed to be covered by
the other rates and prices in the Bill of Quantities.
2.12.3 All duties, taxes and other levies payable by the Bidder under the contract, or for
any other cause shall be included in the rates, prices and total Bid Price submitted
by the Bidder.
2.13 Currencies of Bid and Payment
The unit rates and the prices shall be quoted by the bidder entirely in Indian Rupees. All
payment shall be made in Indian Rupees.
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2.14 Bid Validity

2.14.1 Bids shall remain valid for a period specified in the “Details Regarding the Tender
Process” after the deadline date for bid submission. A bid valid for a shorter
period shall be rejected by the Employer as non-responsive.
2.14.2 In exceptional circumstances, prior to expiry of the original time limit, the
Employer may request that the bidders may extend the period of validity for a
specified additional period. The request and the bidder’s responses shall be made
in writing. A bidder may refuse the request without forfeiting his bid security. A
bidder agreeing to the request will not be required or permitted to modify his
bid, but will be required to extend the validity of his bid security for a period of
the extension and in compliance with the provisions of RFP in all respects.
2.15 Bid Security (Earnest Money)

2.15.1 The bidder shall furnish, as part of his Bid, a Bid Security (Earnest Money) as
specified in the Details Regarding the Tender Process, in original form and, in the
amount and currency specified in the Details Regarding the Tender Process.
2.15.2 Any bid not accompanied by an acceptable Bid Security, shall be rejected by the
Employer as non- responsive.
2.15.3 The EMD given by all the bidder except the lowest bidder shall be refunded
immediately after the expiry of stipulated bid validity period or immediately after
acceptance of successful bidder, whichever is earlier without any interest.
2.15.4 The Bid Security of the successful bidder will be adjusted in the retention money
as specified in the RFP.
2.15.5 The Bid Security may be forfeited.
a. If the Bidder withdraws the Bid or seeks to modify, alter, add or subtract or
put any rider on any ground whatsoever, after Bid opening during the period
of Bid Validity; or
b. In the case of a successful Bidder, if the Bidder fails within the specified time
limit to:
i. sign the Agreement; or
ii. furnish the required Performance Security.
2.16 Alternative Proposals by Bidders
2.16.1 Alternative/Conditional offers will not be considered and shall be rejected by the
Employer as non- responsive.
2.17 Format and Signing of Bid
2.17.1 The bidder shall submit the bid online comprising of documents as specified in
the RFP.
D. Submission of Bids
2.18 Submission and Marking of Bids
The Bidder shall submit its bid online in two folders separately i.e., “Pre-qualification &
Technical Bid (Part-I)” and “Financial Bid (Part-II)”
The contents of Technical and Financial Bids will be as specified in this RFP. All documents
are to be signed by the authorized representative of the Bidders.
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2.19 Deadline for Submission of the Bids

2.19.1 Complete Bids (including Technical and Financial) shall be received by Employer
online not later than the date and time specified in the Details Regarding the
Tender Process. In the event of the specified date for the submission of bids
declared a holiday for the Employer, the Bids will be received up to the appointed
time on the next working day.
2.19.2 The Employer may extend the deadline for submission of bids by issuing an
amendment in accordance with provisions of RFP, in which case all rights and
obligations of the Employer and the bidders previously subject to the original
deadline will then be subject to the new deadline.
2.20 Late Bids

The electronic bidding system would not allow any late submission of bids after due date
and time as per server time.
E. Bid opening and Evaluation

2.21 Bid Opening
2.21.1 The Employer shall open the bids online and the same shall be evaluated by the
Employer. The bids shall be opened in the presence of the Bidders or their
representatives who choose to attend at time, date and the place specified in the
“Details Regarding the Tender Process”. In the event of the specified date of Bid
opening being declared a holiday for the Employer, the Bids will be opened at
the appointed time and location on the next working day.
2.21.2 The Part-I containing Pre-Qualification and Technical Bid shall be opened first.
In the first step, CSCL will evaluate the Technical Proposal submitted by the
Bidders as per the eligibility criteria as specified in Clause 2.3.1 of this Section.
CSCL would subsequently evaluate the adequacy of the technical information as
specified in Clause 2.3.2 so as to comply with the conditions set out in the
Agreement. However, no weightage will be given for the same. The objective of
the Technical Evaluation shall be to access the technical competence of the
Bidders. However, if required at any stage during technical evaluation of Bids,
clarifications may be sought from the bidders. Also, Bidders may be asked to
make presentation on their technical competence, if required.
After completion of Technical evaluation, CSCL would prepare a list of Technically

Qualified/Eligible Bidders. Therefore, all the Technically Qualified/Eligible Bidders
will be notified and requested to attend the opening of their Financial Bids, Date
and Time and Venue of the same will also be intimated to respective Bidders.
Thereafter, Financial Bids of only technically qualified/eligible Bidders shall be

opened in the presence of authorized representatives of the Bidders, who choose
to attend. The names of authorized representatives of the Bidders will be
announced at the Bid Opening and recorded.
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2.22 Process to be Confidential

2.22.1 Information relating to the examination, clarification, evaluation, and comparison
of Bids and recommendations for the award of a contract shall not be disclosed
to Bidders or any other persons not officially concerned with such process until
the award to the successful Bidder has been announced. Any effort by a Bidder
to influence the Employer’s processing the Bids, or award decisions may result in
the rejection of his bid.
2.23 Clarification of Financial Bids
2.23.1 To assist in the examination, evaluation and comparison of Bids, the Employer
may, at his discretion, ask any bidder for clarification of his Bid, including
breakdown of unit rates or analysis etc. The request for clarification and the
response shall be in writing.
2.24 Examination of Bids and Determination of Responsiveness

2.24.1 During the detailed evaluation of Qualification Information/“Pre-qualification &
Technical Bids”, the Employer will determine whether each Bid (a) meets the
eligibility criteria ; (b) documents has been properly signed; (c) is accompanied
by the required securities and; (d) is substantially and unconditionally responsive
to all the requirements of the Bidding documents.
2.24.2 A substantially responsive “Financial Bid” is one which conforms to all the terms,
conditions and specifications of the Bidding documents, without material
deviation or reservation. A material deviation or reservation is one:
a. which affects in any substantial way the scope, quality, or performance of the
Works;
b. which limits in any substantial way, inconsistent with the Bidding documents,
the Employer’s right or the Bidder’s obligations under the Contract; or
c. whose rectification would affect unfairly the competitive position of other
Bidders presenting substantially responsive Bids.
2.24.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the
Employer, and may not subsequently be made responsive by correction or
withdrawal of the non- conforming deviation or reservation.
2.25 Evaluation and Comparison of Financial Bids
2.25.1 The Engineer will evaluate and compare only the Bids determined to be
substantially responsive.
2.25.2 The estimated effect of the price adjustment condition under the General
conditions of contract, during the period of implementation of the Contract, will
not be taken into account in Bid evaluation.
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2.25.3 If the Bid of the successful Bidder is seriously unbalanced by more than or less
than 15% in relation to the estimate of the cost of work to be performed under
the contract, the Employer may require the Bidder to produce detailed price
analysis for any or all items of the Bill of Quantities, to demonstrate the internal
consistency of those prices with the construction methods and schedule
proposed. After evaluation of the price analysis, the Employer may require that
the amount of the performance security set forth in this RFP be increased at the
expense of the successful Bidder to a level sufficient to protect the Employer
against financial loss in the event of default of the successful Bidder under the
Contract.
F. Award of Contract
2.26 Award Criteria
2.26.1 The Employer will award the Contract to the Bidder whose Bid has been
determined to be substantially responsive to the Bidding documents and who
has offered the lowest evaluated Bid Price.
2.27 Employer’s Right to Accept Any Bid and Reject Any or All Bids
2.27.1 The Employer reserves the right to accept or reject any Bid, and to cancel the
Bidding process and rejects all Bids, at any time prior to the award of Contract,
without thereby incurring any liability to the affected Bidder or Bidders or any
obligation to inform the affected Bidder or Bidders of the grounds for the
Employer’s action.
2.28 Notification of Award and Signing of Agreement

2.28.1 The Bidder whose bid has been accepted by the Employer will be notified of the
award by the Employer prior to expiration of the Bid validity period.
2.28.2 The notification of award will constitute the formation of the Contract, subject
only to the furnishing of a performance security in accordance with the provisions
of this RFP.
2.28.3 The agreement will incorporate all relevant correspondence between the
Employer and the Successful Bidder. It will be signed within 15 days following the
issuance date of Letter of Intent.
2.29 Performance Security
2.29.1 Within 7 days of issue of the Letter of Intent by the Employer, the successful
Bidder shall deliver to the Employer a Performance Security [to cover the amount
of liquidated damages and/or the compensation of the breach of contract] in the
form of unconditional and irrevocable Bank Guarantee as specified in this RFP for
an amount equivalent to 5% of the Contract Price plus additional security for
unbalanced Bids as already specified in this RFP.
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2.29.2 It shall be issued by (a) a Nationalized/Scheduled Indian Bank or (b) a foreign

bank located in India and acceptable to the Employer and the same shall be valid
minimum 60 days from the date of expiry of defect liability period. For extension
of time for submission of Performance Guarantee beyond stipulated time, CSCL
will charge 12% per annum on daily basis but such extension shall not exceed by
another seven (7) days. However, in case last date of submission of performance
guarantee happens to be bank holiday the last day of submission shall be the
next working day. Performance Guarantee shall remain valid for a minimum
period of Sixty (60) Days beyond the stipulated date of completion of all
contractual obligations.
2.29.3 Failure of the successful Bidder to comply with the above requirements, shall
constitute sufficient grounds for cancellation of the award and forfeiture of the
Bid Security.
2.30 Corrupt or Fraudulent Practices
2.30.1 The Employer will reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in
competing for the contract in question and will declare the Bidder/firm ineligible,
either indefinitely or for a stated period of time.
For the purpose of this Clause,
“Corrupt Practice” means the offering, giving, receiving or soliciting of anything

of value to influence the action of a public official in the procurement process or
in contract execution.
“Fraudulent Practice” means a misrepresentation of facts in order to influence

a procurement process or the execution of a contract to the detriment of the
Employer, and includes collusive practice among Bidders (prior to or after bid
submission) designed to establish contract prices at artificial non-competitive
levels and to deprive the Employer of the benefits of free and open competition.
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Section 3: Bid Data Sheets

3.1 Formats for Pre-Qualification and Technical Bid
3.1.1 Checklist
Sl. No. Items Attached Documentary Proof
(Yes /No.) (Page No.)
1. Proof of RFP Fee, i.e. Rs. 10,000/- +GST
@ 18%
2. Proof of EMD of Rs. 3.60 Lakh
3. Bid Cover Letter
4. Bidder’s Particulars
5. Power of Attorney / Board Resolution
to the Authorized Signatory
6. Copy of Certificate of Incorporation
along with Memorandum of
Association and Article of Association
7. Copy of PAN
8. Copy of GSTIN
9. Certificate from the Statutory Auditor/
Chartered Accountant towards positive
net worth of the company.
10. Certificate from the Statutory Auditor/
Chartered Accountant of Bidders
Annual Turnover (Turnover of Bidder)
and Profitability
11 Financial Capabilities
12. Affidavit/Undertaking by the Bidder
13. Undertaking by Manufacturer to extend
technical support as well as assurance
to supply the required spares during 5
years of AMC period
14. Detail of Technical Experience
15. Anti-Collusion Certificate
16. Proposed methodology as mentioned
in Clause 2.3.2 of ITB
17. Undertaking Letter regarding Make in
India to the Authority on the
Company’s/Entity’s letterhead
18. Signed Copy of RFP along with
Addendum, if any.
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3.1.2 Format for Bid Cover Letter

[ON BIDDERS LETTERHEAD]
To
The CEO
Date: DD/MM/YYYY
Sub: Submission of Eligibility Proposal
Ref: Construction of Animal Carcass Incinerators Plant on Design, Build Basis Including 5 years Annual
Maintenance Under Chandigarh Smart City Project.
Dear Sir,
Having examined the RFP, the receipt of which is hereby duly acknowledged, we, the undersigned, offer
to product and services as required and outlined in the RFP. We attach hereto our responses to Eligibility
Criteria.
We confirm that the information contained in these responses or any part thereof, including the exhibits,
and other documents and instruments delivered or to be delivered to CSCL is true, accurate, verifiable
and complete. This response includes all information necessary to ensure that the statements therein
do not in whole or in part mislead the department in its short-listing process.
We fully understand and agree to comply that on verification, if any of the information provided here is
found to be misleading the selection process, we are liable to be dismissed from the selection process
or termination of the contract during the project, if selected to do so.
We agree for unconditional acceptance of all the terms and conditions set out in the RFP document and
also agree to abide by this RFP response for a period of 75 days from the last day of receipt of technical
bid.
We hereby declare that in case we are chosen as successful bidder, we shall submit the PBG in the form
prescribed in the RFP. We do hereby undertake, that until a contract is prepared and executed, this bid
together with your written acceptance thereof, the RFP and placement of letter awarding the contract,
shall constitute a binding contract between us.
We agree that you reserve the right in absolute sense to reject all or any of the products/ services
specified in the RFP response with or without assigning any reason whatsoever.
It is hereby confirmed that I am entitled to act on behalf of our company/ corporation/ firm/
organization and empowered to sign this document as well as such other documents, which may be
required in this connection.
Date:
Signature of Authorized Representative
Name of Bidder:
Full Address:
Telephone No.:
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3.1.3 Format for Particulars of the Bidder

Details of the Bidder (Company)
A. Name of the Bidder
B. Address of the Bidder
C. Year of Incorporation
D. Registration Number
& Registration Authority
E. Legal Status (Public/Private)
F. Name & Designation of the
Authorized person to whom all
references shall be made
regarding this RFP
G. Telephone No. (with STD Code)
H. E-Mail of the Contact person:
I. Fax No. (with STD Code)
J. Website
K. Financial Detail (Organization’s FY 17-18:
turnover of last three financial FY 16-17:
years) FY 15-16:
L. GSTIN Number
M. PAN
N. EMD Details
Date:
Signature of Authorized Representative
Name of Bidder:
Full Address:
Telephone No.
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3.1.4 CA Certificate For Net Worth For Bidder

Date: dd/mm/yyyy
To
Chief Executive Officer (CEO),
Chandigarh Smart City Development
Corporation Chandigarh
Sir/Madam,
This is to certify that the Net worth as on 31st March 2018 as per books and records of ___________ is
as under.
S. No. Financial Year Networth (Rs in

Crores)
1. 31st March, 2018
The above information is based on the audited financial statements.
Yours Sincerely,
Signature of Auditor (with official seal)
Membership No. :
Name :
Designation :
Address :
Telephone& Fax:
E-mail address :
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3.1.5 Bidders Annual Turnover (Turnover of Bidder) and Profitability

Date: dd/mm/yyyy
To
Chief Executive Officer (CEO),
Chandigarh
Subject: Construction of Animal Carcass Incinerators Plant on Design, Build Basis Including 5 years
Annual Maintenance Under Chandigarh Smart City Project. (RFP No: Dated: / / )
Sir/ Madam,
I have carefully gone through the Terms & Conditions contained in the RFP Document for Construction
of Animal Carcass Incinerators Plant on Design, Build Basis Including 5 years Annual Maintenance Under
Chandigarh Smart City Project.
I hereby declare that below are the details regarding turnover of _____________________over last 3 financial
years :
S. Details FY 2015-16 (in FY 2016-17 (in FY 2017-18 (in Average Turnover

No Crores) (i) Crores) Crores) [(i)+(ii)+(iii)/3]
(ii) (iii)
1 Overall Annual
Turnover-
I hereby declare that below are the details regarding Profit After Tax of _____________________over last 5
financial years :
S. Details FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18

No (in Crores) (in Crores) (in Crores) (in Crores) (in Crores)
1 Profit After
Tax
The above information is based on the audited financial statements.
Yours Sincerely,
Signature of Auditor (with official seal)
Membership No. :
Name :
Designation :
Address :
Telephone& Fax:
E-mail address :
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3.1.6 Financial Capabilities

Financial Resources
For Bidder;
S. No Source of Financing Amount (INR)
Total, INR
Note:
1. Necessary, additional documents/sheets should be attached alongwith e.g. Details/Copy of the
Source of Finance (in original, not old than Three Month from the Date of Bid Submission)
specifying proposed sources of financing (i.e. Overdraft/Credit from Bank/Solvency Certificate
from Bank, etc.), the bidder should demonstrate that it has access to, or have available, liquid
assets, unencumbered real assets, line of credit, or any other financial means to meet the cash
flow demands of the work.
2. The Draft Performa for the Source of Finance has been annexed alongwith.
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3.1.7 Performa for Source of Finance

(ON THE LETTER HEAD OF BANK)
To
Chandigarh Smart City Limited (CSCL)
Over New Bridge, Sector 17 A
Chandigarh – 160017 (INDIA)
Dear Sir
This is to certify that ……..name of the bidder…………… is a reputed company/firm* with good financial
standing. If the Contract for the work “Supply, Installation, Testing and Commissioning of Animal Carcass
Incinerators and Annual Maintenance for 5 Years under Chandigarh Smart City Project” is awarded to
above firm, we shall be able to provide overdraft/credit facilities of INR
…………………………………………………………………………. Only.
Yours Faithfully
____________________________________________ Date: _____________________
(Signature of Issuance Authority)
Name of Issuing Authority: ____________________
Designation of Issuing Authority: ___________________
*In case of partnership firm, certificate should include names of all partners as recorded with the Bank.
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3.1.8 Format for Self-Declaration/Undertaking by Bidder

Affidavit / Undertaking (duly attested by Notary Public/First Class Magistrate on stamp paper of Rs. 50/-
)
I, _______________________ authorized signatory of M/s._____________________________sole

proprietorship/partnership firm/public/private limited company, having its principal place of business/
registered office at………………………………………………….(Full Address) do hereby solemnly affirm and declare
as under:-
a. That I/We do hereby undertake that I/We have not been black listed / Debarred / suspended
by any Govt. or Semi Govt. or Corporation or Private Organization during the last seven years
ending last day of the month previous to the one in which Bids are invited.
b. That I/We do hereby undertake and confirm that eligible similar works has / have not been
executed though another contractor on back to back basis.
c. That I/We do hereby undertake that no complaint / FIR has been registered / no criminal
proceedings against the firm / partners of the firm or its director are pending / ongoing in any
court of law regarding any offence punishable under IPC / any other law of the land applicable.
If any such fact comes to the notice of the CSCL, the CSCL shall reject the tender / bid
straightway without assigning any reason.
d. That I/We do hereby undertake that he / she / Director / Partner of the firm / company / agency
have never been convicted of any criminal offence.
e. That I/ We do hereby undertake that the particulars given by me are true and correct to the
best of my knowledge and belief and nothing has been concealed thereof. I am aware that in
case of any discrepancy/ false statement found, it will lead to rejection of my bid / tender and
CSCL will debar / blacklist the firm / agency as per policy of blacklisting issued by Chandigarh
Administration vide notification dated 27-02-2009.
f. That I/We do hereby undertake that there are no pending dues to be deposited by the agency
with any Government Department / Govt. Undertaking or Board or Organization / Public Sector
Undertaking anywhere in the country.
g. That I/We do hereby undertake that in case any such violation comes to the notice of Authority
before the date of start of work or during the execution of work, CSCL shall be free to forfeit
the entire amount of earnest money and / or performance guarantee deposited by me.
Signed by an authorized Officer of the Entity
Date
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3.1.9 Details of Technical Experience Required for Pre-Qualification.

Sl. No. Name of Project Year of Project Page Number
1.
2.
3.
4.
5.
Detailed Project Experience (please provide separate table for each project)
Project Information
Name of the project
Client Name
Name and contact details of the client
Description of the project
Scope of services
Start date
Completion date
Duration of the project
Actual Cost of work done
Whether Incinerator is operational as on Bid
Submission date (Yes/No)
Other Relevant Information (if any)
Please check (√) on the supporting documents enclosed:
Work Order received from Client

Agreement signed between Bidder and Client
Client Certificate/ others (if any)
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3.1.10 Format for Power Attorney for Authorized Signatory

Know all men by these presents, We…………………………………………….. (name of the firm and address of the
registered office) do hereby irrevocably constitute, nominate, appoint and authorise Mr/ Ms (name),
…………………… son/daughter/wife of ……………………………… and presently residing at …………………., who is
presently employed with us/ the Lead Member of our Consortium and holding the position of
……………………………. , as our true and lawful attorney (hereinafter referred to as the “Attorney”) to do in
our name and on our behalf, all such acts, deeds and things as are necessary or required in connection
with or incidental to submission of our Proposal for Construction of Animal Carcass Incinerators Plant
on Design, Build Basis Including 5 years Annual Maintenance Under Chandigarh Smart City Project being
implemented by the Chandigarh Smart City Limited (the “Authority”) including but not limited to signing
and submission of all Proposals and other documents and writings, participate in Pre-Proposal
Conference and other conferences and providing information/ responses to the Authority, representing
us in all matters before the Authority, signing and execution of all contracts including the Agreement
and undertakings consequent to acceptance of our Proposal, and generally dealing with the Authority
in all matters in connection with or relating to or arising out of our Proposal for the said Project and/ or
upon award thereof to us and/or till the entering into of the Agreement with the Authority.
AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things
lawfully done or caused to be done by our said Attorney pursuant to and in exercise of the powers
conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney in
exercise of the powers hereby conferred shall and shall always be deemed to have been done by us.
IN WITNESS WHEREOF WE, …………………………., THE ABOVE NAMED PRINCIPAL HAVE EXECUTED THIS
POWER OF ATTORNEY ON THIS ……… DAY OF …………. 2
For
…………………………..
(Signature, name, designation and address)
Witnesses:
1.
2.
(Notarised)
Accepted
……………………………
(Signature)
(Name, Title and Address of the Attorney)
Notes:
 The mode of execution of the Power of Attorney should be in accordance with the procedure,
if any, laid down by the applicable law and the charter documents of the executant(s) and when
it is so required, the same should be under common seal affixed in accordance with the required
procedure.
 Wherever required, the Bidder should submit for verification the extract of the charter
Page 30 of 97
documents and documents such as a resolution/ power of attorney in favour of the person
executing this Power of Attorney for the delegation of power hereunder on behalf of the Bidder.
 For a Power of Attorney executed and issued overseas, the document will also have to be
legalised by the Indian Embassy and notarised in the jurisdiction where the Power of Attorney
is being issued. However, the Power of Attorney provided by Bidders from countries that have
signed the Hague Legislation Convention 1961 are not required to be legalised by the Indian
Embassy if it carries a conforming Apostille certificate.
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3.1.11 Anti-Collusion Certificate

To Whomsoever It May Concern
1. That we hereby certify and confirm that in the preparation and submission of our Proposal, we
have not acted in concert or in collusion with any other Bidder or other person(s) and also not
done any act, deed or thing which is or could be regarded as anti-competitive.
2. We further confirm that we have neither offered nor will offer any illegal gratification in cash or
kind to any person or agency in connection with instant proposal.
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3.1.12 Public Procurement (Preference to Make in India), Order 2017
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3.1.13 Undertaking Letter to the Authority on the Company’s/Entity’s letterhead

________________________
________________________
________________________
________________________.
Sir,
Sub: RFP for ____________________ (RFP Ref. No. ____________dated ___________)
In response to the Request for Proposal (Bank’s tender No. …………………………………. hereinafter referred
to as “RFP”) issued by _________________________, we hereby covenant, warrant and confirm as follows:
We hereby agree to adhere to all the terms and conditions / stipulations as contained in the RFP and
the related addendums and other documents including the changes made to the original tender
documents if any, issued by the ____________________ (Authority) and notification issued by Government
of India, Ministry of Commerce and Industry, Department of Industrial Policy and Promotion and
Ministry of Housing and Urban Affairs.
Further, as per the mentioned Government notifications, we do hereby declare that the domestic value
addition in Bill of Material is ______ % for the items i.e. Incinerators (participating bidder should mention
value addition % for its quoted product only).
Yours faithfully,
Authorized Signatory
Designation
Bidder’s corporate name
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3.1.14 Format for Power of Attorney for designating Lead Member of Consortium
(On a Stamp Paper of relevant value)
POWER OF ATTORNEY
Whereas, Chandigarh Smart City Limited (hereinafter referred to as “CSCL”) has invited proposals from
Bidders for taking up Construction of Animal Carcass Incinerators Plant on Design, Build Basis Including
5 years Annual Maintenance Under Chandigarh Smart City Project (hereinafter referred to as ("the
Project").
Whereas, the Consortium being one of the Bidders is interested in bidding for the Project and
implementing the Project in accordance with the terms and conditions of this Document, and
Whereas, it is necessary under this Document for the members of the Consortium to designate the Lead
Member with all necessary power and authority to do for and on behalf of the Consortium, all acts,
deeds and things as may be necessary in connection with the Consortium's Proposal for the Project or
in the alternative to appoint one of them as the Lead Member who, would have all necessary power and
authority to do all acts, deeds and things on behalf of the Consortium, as may be necessary in
connection with the Consortium's Proposal for the Project.
NOW THIS POWER OF ATTORNEY WITNESSETH THAT;
We, M/s. ,and M/s (the names and address of the registered offices), do here by
designate M/s being one of the members of the Consortium ,as the Lead Member of the Consortium,
to do on behalf of the Consortium , all or any of the acts, deeds or things necessary or incidental to the
Consortium's Proposal for the Project, including submission of Proposal, participating in conferences,
responding to queries, submission of information/documents and generally to represent the
Consortium in all its dealings with CSCL, any other Government Agency or any person, in connection
with the Project until culmination of the process of bidding and there after till the Agreement is entered
into with CSCL.
We here by agree to ratify all acts, deeds and things law fully done by the Lead Member and our said
attorney pursuant to this Power of Attorney and that all acts deeds and things done by our aforesaid
attorney shall and shall always be deemed to have been done by us/Consortium.
Dated this the......Day of.....2019
.......................................
(Executants)
(TO BE EXECUTED BY EACH MEMBER OF THE CONSORTIUM)
Note:
The mode of execution of the Power of Attorney should be in accordance with the procedure, if any,
laid down by the applicable law and the charter documents of the executants(s)and when it is so
required the same should be under common seal affixed in accordance with the required procedure
(for a body corporate).
Page 40 of 97
3.1.15 Format for Memorandum of Understanding (MoU)

(On Non – judicial stamp paper of Rs 100 duly attested by notary public)
This Memorandum of Understanding (MoU) entered into this day of 2019 at _______________ Among
__________________ (hereinafter referred as “”) and having office at ______________ Party of the First Part
And _________ (hereinafter referred as “ ”) and having office at _______________ Party of the Second Part
And ___________(hereinafter referred as “ ”)
The parties are individually referred to as Party and collectively as Parties.
WHEREAS Chandigarh Smart City Limited has issued a Request for Proposal dated ____________ for
undertaking the Project i.e. Construction of Animal Carcass Incinerators Plant on Design, Build Basis
Including 5 years Annual Maintenance Under Chandigarh Smart City Project.
AND WHEREAS the Parties have had discussions for formation of a Consortium for bidding for the said
Project and have reached an understanding on the following points with respect to the Parties’ rights
and obligations towards each other and their working relationship. (In case of Consortium)
AS MUTUAL UNDERSTANDING OF THE PARTIES, IT IS HEREBY AGREED AND DECLARED AS FOLLOWS:
1. The aggregate equity shareholding of the Lead Partner of the Consortium who is M/s ______________,
in the issued and paid up capital of the Consortium shall be minimum 51% (fifty-one percent) of
such company issued and paid up equity capital at all times during the Contract period.
2. The minimum aggregate equity shareholding of the Consortium Member other than the Lead
Member who is/are M/s…………… in the issued and paid up equity capital of the Consortium shall be
minimum 26%, at all times during the Contract Period.
3. That any dilution in the equity holding by the Parties in the consortium shall be as per the provisions
of the Agreement.
4. That the shareholding commitments shall be recorded in the agreement and no changes shall be
allowed thereof, except in accordance with the provisions of the agreement and the RFP.
5. That the Parties shall carry out all responsibilities as per terms of the Agreement.
6. That the roles and the responsibilities of each Party at each stage of the Bidding shall be as follows:
Party A ………………………………………………………………
Party B ………………………………………………………………
7. That the Parties shall be jointly and severally liable for the execution of the Project in accordance
with the terms of the Agreement.
8. That the Parties affirm that they shall implement the Project in good faith and shall take all necessary
steps to see the Project through expeditiously. They shall not negotiate with any other party for this
Project.
9. That this MoU shall be governed in accordance with the laws of India and courts at Chandigarh shall
have exclusive jurisdiction to adjudicate disputes arising from the terms herein.
In witness whereof the Parties affirm that the information provided is accurate and true and have caused
this MoU to be duly executed on the date and year above mentioned.
……………….. ………………….
(Party of the first part) (Party of the second part)
Witnesses:
1.
2.
Page 41 of 97
3.2 Financial Bid Format and Instructions

3.2.1 Preamble to Price Schedules
1. The Bidder shall read the technical specification and scope of work clauses
before he quotes his rates for the work and his rates shall include the cost of
the plants, machineries, materials to be used and the labour etc. required for
the execution of the Works, which is to be strictly observed except in so far as
otherwise provided in the Bill of Quantities or the schedule of rates and prices.
2. Financial Bid needs to be submitted online as per the instruction given in the
RFP in the format in this section.
3. All the prices are to be entered in Indian Rupees (INR) only.
4. Prices indicated in the schedules shall be inclusive of all taxes, levies, duties etc.
5. It is mandatory to provide breakup of all the Taxes, Duties and Levies whenever
asked for.
6. CSCL reserves the right to ask the contractor to submit proof of payment
against any of the taxes, duties, levies indicated.
7. The bidder shall quote his price as percentage below/above (in figures as well
as in words) at which he will be willing to execute the work. He shall also work
out the total amount of his offer and the same should be written in figures as
well as in words in such a way that no interpolation is possible.
8. It will be entirely at the discretion of the Employer to accept or reject the
bidder's proposal, without giving any reason whatsoever.
Page 42 of 97
3.2.2 Price Bid Schedule

S. No. Description of Item Unit Rate Total Quantity Amount
Capex Cost
1 Supply, Installation, Testing Set 10,52,700.00 1.00 10,52,700.00
& Commissioning of Gas
fired, front loading Animal
Incinerator of burning
capacity 50 Kg / Hr. as per
technical Specifications
& Commissioning of GAS
fired, front loading Animal
Incinerator of burning
capacity 300 Kg / Hr. as per
technical Specifications.
& Commissioning of Air
Pollution Control Device as
per technical Specifications.
& Commissioning of M.S.
Chimney as per technical
Specifications.
5 Construction of ETP for Job 4,54,300.00 1.00 4,54,300.00
recirculation of water as per
technical specifications.
6 Supply, Installation, Testing Job 4,54,300.00 1.00 4,54,300.00
& Commissioning of proper
lifting arrangement from
unloading of carcase (from
the vehicle) & carriage to
the primary chamber of the
incinerator all complete as
per technical Specifications.
& Commissioning of proper
online monitoring
arrangement for monitor
the flue gases, all complete
as per technical
Specifications.
& Commissioning of
electrical arrangement for
internal & external lighting,
all complete as per technical
Specifications.
9 Supply, Installation, Testing each 5,75,578.00 1.00 5,75,578.00
& Commissioning of 40 KVA
at 0.8 pf 415V 50Hz 3-Ø DG
Set complete with 1500
RPM Diesel Engine of
Page 43 of 97
suitable BHP & AC Brush

less SPDP Alternator
mounted on a common
base frame & coupled
through a flexible coupling
or close coupled.Alternator
shall be self regulated with
standard Alternator
Protection( Over voltage,
over speed & under
voltage). Engine shall have
residential silencer, up to 10
M exhaust piping ,
electronic / Mechanical
governor, Manual & electric
Start, Batteries, Fuel tank
(with Stand) & piping,
control panel (16 G) with
MCCB (4P; 25 KA), Ammeter,
Voltmeter, Frequency
Meter, Energy Meter & Hour
Meter, Engine instruments
panel, AVM and with
Weatherproof, powder
coated Accoustic enclosure
for DG set for sound
attenuation fabricated from
1.6 mm CRCA sheet steel
(structure) with side wall
fabricated from 1.6 mm
CRCA sheet and filled with
foam as per CPCB norms
latest amendments & IS
8183 .The doors are
fabricated from 1.6 mm
CRCA sheet packed with
accoustic material, floor of
MS chequrred plate 5.0
mmthick, All doors/
opening are sealed with
neoprene/ EPDN gaskets.
The enclosure has built in
fuel tank, residential silencer
(isolated from main DG
chamber) with protection
and tripping of DG set
against temperature of
more than 50 °C. All controls
for operation of DG set are
from outside the enclosure
with DG control panel
having microprocessor
based genset monitoring
Page 44 of 97
and control system mccb

Ammeter, voltmeter, Pf
meter, frequency meter,
KWH meter, Ind. Lamps etc.
mounted inside enclosure,
visible and accessible from
outside. The enclosure
should be suitable for
following capacity DG sets
and alternator. Noise level is
less than 75 db (A) at a
distance of 1 Mtrs. duly
certified by authorized
agency. Complete in all
respect
10 Construction of covered Job 18,24,729.60 1.00 18,24,729.60
shed for animal carcass
incinerator all complete as
per technical specification
and as per direction of
Engineer-In-Charge.
11 Construction of Job 10,20,969.04 1.00 10,20,969.04
administration building
including CCTV monitoring
system all complete as per
technical specification and
as per direction of Engineer-
In-Charge.
12 Excavating, supplying and Cu.m 323.90 2,276.64 7,37,403.70
filling of local earth
(including royalty) by
mechanical transport upto a
lead of 5km also including
ramming and watering of
the earth in layers not
exceeding 20 cm in
trenches, plinth, sides of
foundation etc. complete.
13 Construction of internal Sq.m 1,148.83 284.00 3,26,267.72
road with 60 mm thick M -
30 concrete paver block all
complete as per RFP.
14 Construction of RCC Job 18,23,777.78 1.00 18,23,777.78
precast/Pre-stressed
Boundary wall all complete
as per specification.
& Commissioning of 10 ton
capacity electrical weighing
bridge all complete as per
Page 45 of 97
16 Supply of mini truck weight No 6,00,000.00 2.00 12,00,000.00

of passing is Approx. 1.25
tonnes including lifting
arrangement all complete as
per specification
& Commissioning of total
water supply system all
complete as per RFP.
& Commissioning of
complete fire-fighting
system all complete as per
& Commissioning of
complete walk in cold room
all complete as per technical
Specifications.
20 Landscaping work Job 2,14,914.82 1.00 2,14,914.82
Total Capex Cost 1,72,07,260.46
AMC Cost
1 1st year AMC (Defects Job 0.00
Liability Period)
2 2nd year AMC Job 1,72,072.60
3 3rd year AMC Job 1,80,676.23
4 4th year AMC Job 1,98,743.86
5 5th year AMC Job 2,18,618.24
Total AMC Cost 7,70,110.94
Total Cost (Capex + AMC) 1,79,77,371.40
Page 46 of 97
Section 4: Scope of Work & Specifications

The scope of services described hereunder is neither exhaustive nor complete and is indicative only. The
Contractor shall undertake detailed investigation of the project facilities, study, make assessments and
ascertain all by itself the required tasks, interventions, inputs and all other necessities to determine the
complete Scope of Services. The Contractor needs to do the appropriate design and sizing for the
project as per the scope of work and other terms and conditions of the RFP. In case Contractor has not
considered any component/service which is necessary for the project requirement, the same needs to
be brought by the Contractor at no additional cost to CSCL. The Contractor will be responsible for
Construction of Animal Carcass Incinerators Plant on Design, Build Basis Including 5 years Annual
Maintenance Under Chandigarh Smart City Project.
The scope of the Project shall entail the design, supply and install the Animal Carcasses Incinerators for
disposal of animal carcasses at the project site. The Scope of Project also include Annual Maintenance
for 5 years (including 1 year of Defects Liability Period) of the Animal Carcasses Incinerators for disposal
of animal carcasses at the project site.
The system shall be in accordance with latest modern practice with first class workmanship and
confirming to relevant standards and statutory regularities. The work shall be such that it will facilitate
inspection, cleaning, fabrication and repair to ensure satisfactory operation under all the service
conditions.
The contractors shall be solely responsible in all respect for satisfactory testing & commissioning of the
work along with performance test. The contractor, free of cost, shall rectify any defects observed during
the testing as well as during defects liability period. The tests shall be carried out in front of CSCL
engineers.
Brief Scope
A. Design, Detailed Engineering, Manufacturing & Supply of the Incinerator System as stated above
shall be in the scope of bidder.
B. Foundation of equipment will be Under the scope of Bidder, He shall provide the Details of
Foundation with Drawings, Foundation Bolts & Template for Chimney, etc.
C. The details for commissioning of equipment's and components involved in the system shall be
submitted with the System. The work required for installation and commissioning have to be
carried out by the Bidder.
D. Loading, Unloading & Crane work of the equipment's and components at site shall be under the
scope of Bidder.
E. The Installation & Commissioning will Be Done by the bidder at his own cost.
F. Bidder has to Provide Tools, Labor, Helpers, Welder, Fitter, Gas Cutting Set, Welding Transformer,
etc. at the time of installation.
G. Bidder have to provide Fuel at Burners, Water at Water Tank and Power Connection at Panel with
Proper Earthing.
H. Successful Bidder has to procure necessary approval/NOC w.r.t emission of the incinerators and
other relevant pollution control norms from CPCC/CPCB. CSCL shall facilitate the Successful Bidder
for obtaining the same on best effort basis and also reimbursed statutory charges/fees in this
regard on production of documentary proof.
I. Required Load for Electric Power and Water Connection shall be arranged by the Successful Bidder.
CSCL shall facilitate the Successful Bidder for obtaining the same on best effort basis and also
reimbursed statutory charges/fees in this regard on production of documentary proof.
J. The Successful Bidder shall provide Online Monitoring System for monitoring flue gas emissions
as per the norms of CPCB.
K. The Scope of Project shall include Annual Maintenance for 5 years (including 1 year of Defects
Liability Period) of the Animal Carcasses Incinerators for disposal of animal carcasses at the project
Page 47 of 97
site.
4.1 Project
The general purpose of the project is to install and commission 2 No. Incinerators with a
burn rate of 50 kg/h and 300 Kg/h respectively consisting of combustion system, ram
loader, air pollution control device, ID fan, 30 M chimney, PLC control panel and other
allied infrastructure as defined in the Scope of Work.
It is proposed to install both the Incinerators under one roof with common APCD (Air
Pollution Control Device) for both the incinerators. The system should be capable of
running each incinerator independently or simultaneously.
The Project contains the following Items:
 Incinerator large for large animals complete in all respect (Burning Capacity 300
Kg/hr.)
 Small Incinerator for pet animals (Burning Capacity 50 Kg/hr.)
 APCD Device with ETP for reuse of used water of Scrubber
 Special Hydraulic Crane – 1 No.
 Transportation Vehicle – 2 Nos.
 Electronic weigh Bridge of MT
 Control Room with CCTV Security System
 Industrial Shed along with Cold Storage
 Site Development such as Boundary Wall, Security Gate, Approach Road,
Landscaping, Campus Lighting and other allied Works etc.
4.2 Rules and Guidelines
The Incinerator Plant shall confirm to the Solid Waste Management Rules 2016 and
Bio-medical Waste Management Rules 2016 as amended from time to time. It is
proposed to install Gas fired animal incinerators that do comply with the latest guidelines
of Central Pollution Control Board, Chandigarh Pollution Control Committee and other
applicable statutory guidelines / rules / acts.
The Incinerators shall confirm to the following operating and emission standards as
per schedule-II of the Bio-medical Waste Management Rules 2016.
Sr. No. Parameter Standard Value

A. Operating Standard
Combustion Efficiency (CE) 99%
Minimum temperature of Primary Chamber 8000C ± 500C
Minimum temperature of Secondary 10500C ± 500C
Chamber
Gas Residence time in Secondary Chamber At least 2 seconds
B. Emission Standards Limiting Sampling
Concentration Duration in
in mg / Nm3 Minutes
Particulate Matter < 50 mg / Nm3 30 min
NO & NO2 expressed as NO2 < 400 mg / 30 min
HCl < 50 mg / Nm3 30 min
Total Dioxins and Furans at 11% O2 < .1 ng 8 hrs
Hg and its components < 0.05 mg / 2 hrs
Page 48 of 97
4.3 Incinerators
2 (Two) Number (Capacity 50Kg/hr for Small dead animals and 300 Kg/hr for Large dead
animals)
4.3.1 System Description
i. Automatic Waste Feeding (Ram Loader) System

Animal Carcass shall be fed into the combustion chamber through a ram loader. The
ram loader system shall be designed to charge waste into the primary chamber at timed
intervals to prevent overloading of the unit. Time intervals will be different depending
on the waste type and will be set by a timer inside the control panel. The ram loader
will be fitted with interlocks to prevent loading if the incinerator parameters are not
within the required operational norms.
Ram loader function
With the ram fully returned to the open position, waste is charged into the hopper until
it is approximately three quarters full. Once the timer allows operation, the incinerator
blade door is opened.
ii. Primary Combustion Chamber
This will be manufactured from ample steel plate and steel bracing. Gas fired pressure
jet mono block burner is assembled with primary chamber. The hot refractory lining will
ensure efficient combustion. The design ensures the waste is reduced completely to a
fine ash which is removed via the ash door. The incinerator· is front loaded which
operates at a temperature of 800±50 deg C to ensure combustion' of waste. The
products of combustion will then pass into the heavy duty secondary combustion
chamber fitted with burners which will ensure complete combustion of smoke and
emissions from primary.
iii. Secondary Combustion Chamber
The secondary chamber is of steel construction, lined throughout with refractory. It can
be located above of the primary chamber and is connected via a short duct section.
The design of the chamber will be such that the refractory wall will allow heat
conduction to enhance fuel efficiency and complete combustion. A secondary burner
in this chamber will be configured to ensure the secondary chamber outlet temperature
is maintained between 1000°c - 1100°c, whilst burning the products of combustion.
iv. Refractory
The incinerator will be lined with high quality hot face refractory material, backed with
high quality insulation refractory material and are in strict accordance with good
refractory engineering practices. Refractory materials selection should be from the
highest quality, appropriate to the best method of installation, having good volume
and stability, correct expansion profile ensuring the installation performs its service
functions for both normal and peak temperature operations. Incinerator should ensure
minimal refractory maintenance throughout its service life.
v. Combustion Air Fan
Forced draft fan will be used for the primary and secondary combustion chambers to
provide combustion air. The combustion air will be controlled to have minimum
turbulence, restricting ash fly off.
vi. Emergency Stack
Page 49 of 97
In the event of a power failure, hot gases are directly exhausted to the emergency stack,
by passing the scrubber, preventing damage. Simultaneously, water from the
emergency water tank flows into the scrubber to being down the temperature.
vii. Scrubbing System
a. Venturi
flue gas is fed into venturi scrubber to remove fine particulate matter and to further
cool down the gas to 800 C. it also removes gaseous pollutants like SO2 and HCI. The
scrubbing medium is water / caustic.
b. Mist Eliminator
The scrubbed gasses from the wet venturi scrubber pass on to the mist eliminator. The
function of this system is to ensure that moisture or mist is not carried to the ID fan.
Cleaned flue gas from the scrubber is passed through a mist eliminator and vented out
to the atmosphere through an ID fan and 30-m stack. Bleed from the re-circulation tank
of the scrubber needs to be taken to an ETP for treatment to make it fit for reuse.
viii. Ducting and Instrumentation
Ducting, piping and valves will be appropriate to the nature of fluid handled. All
instrument indications will be displayed in a central panel.
ix. ID Fan
The ID fan is centrifugal type rubber lined (casing), direct driven with 3 phase motor as
per manufacturer's- specifications. The ID fan will maintain the balance draft and will
draw out the clean gases into the atmosphere through a 30-m high stack.
x. Chimney
A chimney will be provided to ensure release of flue gases 30 mtr from ground level.
The chimney will be lined from inside with 3 mm thick natural hard rubber suitable for
the duty conditions and to avoid corrosion due to oxygen and acids in- the flue gas.
xi. Online Monitoring System
To monitor quality of flue gases emissions from chimney as per CPCB norms.
xii. Electrical System and Controls
The complete incineration system will be controlled using an automated control
system. It will control the combustion process automatically in order to always run it at
optimum operating conditions. Load and fuel admission will depend on the
temperatures in the combustion chambers. The architecture of the system should be
PLC based with a powerful programming software platform. It will have extensive
capability of handling critical loops. Apart from this, the PLC will work with a very high-
speed handling all digital I/O. It can also be expanded by adding additional I/O
modules.
xiii. Electrical Cabling and Earthing
Electrical cabling and earthing will be within battery limits.
xiv. Used Water
Used water from the washing area i.e. shed and vehicle washing area shall be taken to
ETP and this water will be used for recirculation.
Page 50 of 97
xv. Ash Removal

After each operation the ash shall be removed and collected in a bin which will be
transported to sanitary landfill for final disposal on daily basis.
4.3.2 Block Diagram

For Small Incinerator (50 kg/ hr)
LPG/ PNG/ LPG/ PNG/
Waste PNG FD FAN PNG
Primary Secondary
Ram Loader Combustion Combustion
Chamber Chamber
ID FAN
Ash Remover Combustion Air
LPG/ PNG/ LPG/ PNG/ Scrubbing System Stack (30m)

Waste PNG FD FAN PNG
Primary Secondary
Ram Loader Combustion Combustion
Chamber Chamber
Ash Remover Combustion Air

For Large Incinerator (300 kg/ hr)
Incineration Plant shall consist of the following equipment configuration. Refer

section 4 for. the description of offered equipment units.
1. Primary combustion chamber with waste feeding mechanism (Front Loading)

2. Secondary combustion chamber
3. Fully automatic Gas burners of adequate capacity
4. Ram loader
5. Scrubbing system
6. Control panel
7. ID Fan
8. 30 m Chimney
4.4 Technical Specifications

4.4.1 Small Incinerator (50 Kg/h)
General
1 Incinerator Controlled air

2 Fuel LPG/CNG/PNG fired
4 Burning Capacity 50 kg/h
4.4.1.1 Automatic Waste Feeding System
1 Quantity 1 no.
2 Type of waste Solid
3 MOC MS plate conforming to (IS: 2062).
4 Support MS angle and channel section (IS: 2062).
5 Ram head MS plate (IS: 2062)
6 Support leg MS plate (IS: 2062).
7 Hydraulic rams
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[a] Ram head loading and Two way operation type with suitable Inner ram
retracting ram
[b] Incinerator door ram Two way operation types with suitable inner ram
mounted on top of ram loader and incinerator boss.
8 Power pack Electrically operated power pack consisting of hydraulic
oil reservoir, hydraulic pump and limit switches Mounted
on ram loader support frame.
9 Hydraulic hoses High pressure armored hoses as specified by power pack
Manufacturer.
4.4.1.2 Primary Combustion Chamber
1 Type Static, horizontal
2 No. of chambers 1
3 Quantity of waste per batch 100 kg
4 MOC IS:2062 (Thickness not less than 5 mm)
5 Type of fuel GAS
6 Burners Suitable/ as required
7 Burner heating range Suitable/ as required
8 Design temperature 1000° c
9 Operating temperature of 850 ± 50 °C
primary chamber
10 Temperature Control Automatic
11 Temperature Sensor Thermocouple Cr/Al
12 Air Regulation System Suitable/As required
13 Outer Temperature of Body Upto 45 C
14 Final Finish Heat Resistance Paint
15 Refractory Castable type (IS-8-1994 High Alumina Refractory lined
with insulation brick IS 2042-2006)
(i) Thickness Min.150 mm
(ii) Insulation Medium/ high purity light weight insulating castable
having temperature resistance of
1400°C. (IS:2042)
(iii) Hot face IS-8-1994 High strength low cement high alumina
castable refractory having temperature resistance of
1500°C.
(iv) Hearth Low cement high alumina castable refractory having very
high strength at high temperature of 1600° C.
16 Ash door 1
4.4.1.3 Secondary Combustion Chamber
2 Material of Construction IS:2062 (Thickness not less than 5 mm)
(MOC)
3 Type of fuel GAS
4 Burners 1 Type Monobloc Type. Burner shall be equipped
with spark igniter. Proper flame safeguard
of the burner shall be installed. Must have
Double Stage Operation (On/Off).
2 Quantity Suitable/ as required
3 Make Baltur/Ecoflam/Oxylone/Benton/Equivalent
4 Burner heat Suitable/ as required
output
Page 52 of 97
5 Other Must have sequence controller, Ignition

Specifications transformer, Air pressure switch, inbuilt
Combustion air fan with blower motor,
Blast tube made of SS, Gas solenoid value,
Firing SS Plate, gas Combustion Nozzle, Gas
Value Fitting, Air Servo motor, ignition and
Ionization Electrodes, Burner Flange
Gasket, Contractor & Thermal relay.
Gas Residence Time >2 Second
5 Design temperature 1300°C
6 Temperature of 1050 ± 50 °C
secondary chamber
9 Outer Temperature of Upto 45 C
Body
11 Refractory Castable type (IS-8-1994 High Alumina Refractory lined with
insulation brick IS 2042-2006)
(ii) Insulation Medium / high purity light weight insulating
castable having temperature resistance of
1400°C.
(iii) Hot face High strength low cement high alumina castable refractory having
temperature resistance of
1500°C.
12 Ash door 1 no.
4.4.1.4 Burners
1 Type Monobloc Type. Burner shall be equipped with spark
igniter. Proper flame safeguard of the burner shall be
installed. Must have Double Stage Operation (On/Off).
4 Burner heat output Suitable/ as required
5 Other Specifications Must have sequence controller, Ignition transformer, Air
pressure switch, inbuilt Combustion air fan with blower
motor, Blast tube made of SS, Gas solenoid value, Firing
SS Plate, gas Combustion Nozzle, Gas Value Fitting, Air
Servo motor, ignition and Ionization Electrodes, Burner
Flange Gasket, Contractor & Thermal relay.
4.4.1.5 Refractory
a. Refractory castable
1 Type Castable
2 Anchors SS-316
3 Coating on anchors Paraffin
4 Coating on anchors 725 kg/cm2
5 Grain size 5 mm
6 Al2O3 40 - 60%
7 Bulk density 2.10 g/cm3
8 Service temperature (maximum) 1500°C
Page 53 of 97
b. Insulating castable
1 Type Castable
2 Cold Crushing Strength (CCS) at 1100C 35-34 kg/cm2
3 Grain size 5 mm
4 Bulk density 1.2 gm/cc
4.4.1.6 Combustion Air Fan
1 Quantity 1 no.
2 MOC IS:2062
3 Type Forced draught, centrifugal, direct drive
4 Motor rating Suitable/as required
5. Protection Class B insulation
4.4.1.7 Emergency Stack
1 Quantity 1 no.
2 MOC IS: 2062, refractory lined
3 Operation By electromagnetic damper
4.4.2 Large Incinerators (300 Kg/h)
General
1 Incinerator Controlled air

2 Fuel LPG/CNG/PNG fired
4 Burning Capacity 300 kg/h
4.4.2.1 Automatic Waste Feeding System
1 Quantity 1 no.
2 Type of waste Solid
3 MOC MS plate conforming to (IS: 2062).
4 Support MS angle and channel section (IS: 2062).
5 Ram head MS plate (IS: 2062)
6 Support leg MS plate (IS: 2062).
7 Hydraulic rams
[a] Ram head loading and Two way operation type with suitable Inner ram
retracting ram
[b] Incinerator door ram Two way operation types with suitable inner ram
mounted on top of ram loader and incinerator boss.
8 Power pack Electrically operated power pack consisting of hydraulic
oil reservoir, hydraulic pump and limit switches Mounted
on ram loader support frame.
9 Hydraulic hoses High pressure armored hoses as specified by power pack
Manufacturer.
4.4.2.2 Primary Combustion Chamber
2 No. of chambers 1
3 Quantity of waste per batch 600 kg
4 MOC IS:2062 (Thickness not less than 5 mm)
5 Type of fuel GAS
6 Burners Suitable/ as required
7 Burner heating range Suitable/ as required
8 Design temperature 1000° c
9 Operating temperature of 850 ± 50 °C
primary chamber
Page 54 of 97
10 Temperature Control Automatic

(ii) Insulation Medium/ high purity light weight insulating castable
having temperature resistance of
1400°C. (IS:2042)
(iii) Hot face IS-8-1994 High strength low cement high alumina
castable refractory having temperature resistance of
1500°C.
(iv) Hearth Low cement high alumina castable refractory having very
high strength at high temperature of 1600° C.
16 Ash door 1
4.4.2.3 Secondary Combustion Chamber
2 Material of Construction (MOC) IS:2062 (Thickness not less than 5 mm)
3 Type of fuel GAS
4 Burners Suitable/as required
Gas Residence Time >2 Second
5 Design temperature 1300°C
6 Temperature of secondary 1050 ± 50 °C
chamber
(ii) Insulation Medium / high purity light weight insulating
castable having temperature resistance of
1400°C.
(iii) Hot face High strength low cement high alumina castable
refractory having temperature resistance of
1500°C.
12 Ash door 1 no.
4.4.2.4 Burners
1 Type Monobloc Type. Burner shall be equipped with spark
igniter. Proper flame safeguard of the burner shall be
installed. Must have Double Stage Operation (On/Off).
4 Burner heat output Suitable/ as required
5 Other Specifications Must have sequence controller, Ignition transformer, Air
pressure switch, inbuilt Combustion air fan with blower
motor, Blast tube made of SS, Gas solenoid value, Firing
SS Plate, gas Combustion Nozzle, Gas Value Fitting, Air
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Servo motor, ignition and Ionization Electrodes, Burner

Flange Gasket, Contractor & Thermal relay.
4.4.2.5 Refractory
c.
Refractory castable
1 Type Castable
2 Anchors SS-316
3 Coating on anchors Paraffin
4 Coating on anchors 725 kg/cm2
5 Grain size 5 mm
6 Al2O3 40 - 60%
7 Bulk density 2.10 g/cm3
d. Insulating castable
1 Type Castable
2 Cold Crushing Strength (CCS) at 1100C 35-34 kg/cm2
3 Grain size 5 mm
4 Bulk density 1.2 gm/cc
5 Service temperature (maximum) 1350⁰C
4.4.2.6 Combustion Air Fan
1 Quantity 1 no.
2 MOC IS:2062
3 Type Forced draught, centrifugal, direct drive
4 Motor rating Suitable/as required
5 Protection Class B insulation
4.4.2.7 Emergency Stack
1 Quantity 1 no.
2 MOC IS: 2062, refractory lined
3 Operation By electromagnetic damper
4.5 Common Specifications for Both Incinerators (50 Kg/hr and 300 Kg/hr)
It is proposed to install both the Incinerators under one roof with common APCD (Air Pollution Control
Device). The system should be capable of running each incinerator independently or simultaneously.
4.5.1 With Wet Scrubbing System

a. Saturator
Flue gases at a temperature 1100⁰C from the combustion chamber shall be passed into a saturator.
Fresh water shall be pumped into the saturator to cool gas from 1100⁰C to 250⁰C. This water shall be
completely evaporated in the saturator and there will be no water outlet. A separate concrete tank shall
be required for pumping water into saturator.
1 Quantity 1 no.
2 Design Inlet Temperature 350⁰C/250⁰C
3 Design outlet Temperature 100⁰C/ 85⁰C
4 MOC MS: IS 2062
5 Lining Refractory
b. Venturi
Flue gas shall be fed into the Venturi Scrubber to remove fine particulate matter and to further cool
down gas to 80⁰C. It shall also remove gaseous pollutants like SO2 and HCl. The scrubbing medium shall
be water / caustic.
1 Type High pressure jet, wet venturi, fixed throat
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2 MOC Converging portion: SS-316, refractory lined Diverging

portion: SS-316
Throat: SS-316
3 Re-Circulation pump Type Centrifugal
Make Johnson / KSB
Material SS-316 / PP
Motor rating Suitable/As required
c. Mist Eliminator
The scrubbed gases from the wet venturi scrubber pass on to the mist eliminator. The function of this
system is stop movement of moisture/ mist in to ID fan. Cleaned flue gas from scrubber shall be passed
through a mist eliminator and vented out to the atmosphere through an ID Fan and 30 m stake. Bleed
from recirculation tank of scrubber to be taken to an ETP for treatment before disposal.
1 MOC MS with rubber lining

2 Details of bottom seal pot Re-circulation tank
3 Temperature of flue gas at outlet 85°C
4 Piping and valves Complete with requisite return pipes,
overflow pipes, drains, etc.
4.5.2 ID Fan
ID Fan should ensure negative pressure through the entire incineration system. ID Fan consist of:
1. ID Fan on steel frame with vibration absorbers.

2. motor
1 Type Centrifugal Complete with inlet chamber,
inlet/outlet, motor, base plate and other
accessories.
2 Quantity 1 no.
3 Motor rating, kW Suitable/As required
4.5.3 Electrical System and Controls
The complete incineration system shall be controlled using an automated control system. It will control
the combustion process automatically in order to always run it at optimum operating conditions. Load
and fuel admission will depend on temperatures in the combustion chambers. The architecture of
system shall be PLC based.
PLC system shall work with a powerful programming software platform. It shall have capability of
handling critical loops. Apart from this the PLC shall also work with very high speed handling all digital
input output. Provision shall be made to expand it by additional input output modules.
1 Control panel standard IP-54

2 Panel MOC CRCA(Cold Rolled Closed Annealed), 2 mm
thick
3 Panel type Cabinet with powder coating
4 PLC make Allen Bradley / Siemens/ equivalent
5 PLC input voltage 24 V DC
6 Type of temperature controller Digital
7 Auto Cut of Burners/Heaters Suitable/As required
8 Emergency Alarm Suitable/As required
4.5.4 Chimney
A chimney shall be provided to release of flue gases 30m from ground level. The chimney shall be lined
from inside with 3 mm thick natural hard rubber suitable for duty conditions and to avoid corrosion due
to oxygen and acids in the flue gas.
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1 Type Self-supported
2 Design As per IS: 6533-1989
3 Lining Natural rubber lined (IS 4682 Part 1 -1994)
4 Height 30 meters (40% Conical and 60% Straight)
5 Accessories Sampling Platform, sampling port, ladder till
the sampling port, protection rings, lightning
arrestor and foundation bolts
6 Paint Heat Proof
7 Dimensions Suitable/As required
4.6 Operational Spares & Manuals
Successful Bidder shall provide operational spares like Shovel, Rake and Ash Collection Bins
for an uninterrupted and smooth operation of the furnace & shall also provide 2 sets of
operational manuals in English.
4.7 Industrial Shed

4.7.1 Industrial Shed shall have a clear total height of 5 m above finished floor level; 2
m height of Brick Work and 3 m FR Grade ACP sheet of 3 mm (minimum) thick,
rested on structural steel with sufficient internal lighting, exhausts fans, RCC
flooring. Industrial Shed size shall be constructed by Contractor as per the Layout
Arrangement provided in the RFP.
4.7.2 Walk - in Cold Room
One no. “Walk in Cold Room” of the following specifications shall be provided by
the successful bidder. The cold room should be capable of holding the carcasses
for a maximum of seven (7) days. The successful bidder shall also make proper
mechanical arrangements for taking dead animal from inward vehicle to the cold
room and from cold room to incinerator as and when required:
External Room Dimensions (LX B X H) 4.45 Meters (L) x 6.76 Meters (B) x 3.35 Meters
:In Meters Height x 1 Cold Room
Desired temperature range : + 2⁰C to + 6⁰C
Products to be Stored : For Storage of Animal Carcass
Product Incoming Qty : 5000 Kg Animal Carcass
Product Incoming Temperature : + 40⁰C
Pull down time desired : 24 hours
No. of Door openings per day/hour: 8 to 10 times in 24 hours
Any other motorized equipment in CR None
& its heat considered:
Wall & Ceiling Insulation and Cyclopentane (CFC FREE/ HCFC Free) 80
thickness: mm thick Eco friendly PUF Panels with
.5mm metal sheet thickness, having Cam
locks with Metal Plunger , SS 304 Food
Grade SS Inside / SS 304 Food Grade SS
Outside, having PUF Density of 40 Kg per
Cubic Meter, Complying with TUV
Standards, CCOE India Certification,
Ozone Depletion Potential is Zero, Global
Warming Potential is 11 (Negligible),
Compressive Strength 1.9 Kg per square
Cm.
Floor insulation and thickness: 50 mm thick PUF Slab with Tarfelt
Bitumen Sheets on Top and Bottom (PCC
and Kota in customers scope of work)
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Door type and size: 80 mm thick Metaflex make Sliding Door,

Size 10 Feet x 9 Feet Height clear
opening, SS Inside / SS Outside
No Of Doors 1 Door
Product stacking details : Suitable for Racks/Cartons/Crates/Pellets
Refrigeration Units 2 Nos.
Refrigeration Unit Capacity 20000 Btu/h Cooling Capacity
Evaporating Unit (With Controller) with
SS304 Grade Stainless Steel Outer Body.
Condensing Unit Capacity 20000 Btuh/h Cooling Capacity
Condensing Unit having Hermetic Scroll
Compressors of Emerson Copeland
Refrigerant : R-404A
Power supply: 415V/ 3Phase / 50Hz
Electrical Load Maximum 3.8Kw x 2 Refrigeration
Machines =Total 7.6 Kw
4.8 Instruments & Controls
4.8.1 Interlocking system
 PLC panel shall ensure the following controls for safe operation:
o No waste will be permitted to be fed until the required
temperature in the chamber is attained in beginning of operation.
o No waste feeding unless chamber is maintained at specific
temperatures.
o No waste in case of any unsafe conditions such as, very high
temperature in the chamber, failure of thermocouple, failure
combustion air fan and high temperature of flue gas at the outlet
of pollution control device.
4.8.2 Safety and controls
Burners shall operate on “ON” – “OFF” basis depending on the temperature set
in the respective temperature indicator/ controller. The burner management
system consists of a sequence controller to monitor burner operations.
4.8.3 Safety Measures

All safety interlocks are provided like audio-visual alarms for drive failures, excess
temperatures, ID/FD Fan failures and any other failures are provided.
4.9 Weighing Bridge

An Electronic/Computerized Weighing Bridge of minimum 10 Tonnes shall be provided
and installed at the Site with proper foundation as per BIS specifications.
4.10 Transportation Vehicles
Mini Trucks powered by a 2-Cylinder, 800 cc common rail engine which gives a best-in-
class combination of 30 KW (40 HP) power and maximum torque of 100 Nm. 14-inch radial
tube tyres and 175 mm ground clearance. Mini Truck requires passing weight is minimum
1.25 Tonne from the Competent Authority as per the provisions Motor Vehicle Act, 1988
or Rules thereof.
4.11 CCTV System
Bullet Camera 2 MP bullet camera with 1/3-inch CMOS, Active pixels 1920x1080; 2 MP at
25/30fps, Sensitivity Color 0.6 lx, Mono 0.008 lux ,With IR 0.0 lx, 84dB or better
Wide Dynamic Range , Stream 1 and Stream 2 Should be Configurable at
1080p 30 fps, H.265; M- JPEG, Multiple configurable streams in H.264 or
H.265 and M-JPEG, White Balance, Day/Night, Automatic Electronic Shutter
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(AES); Dynamic Noise Reduction, Video Analytics line crossing, loitering,

counter, object left in field, fence jumping should all be included in the
camera, Privacy Masking Eight independent areas, fully programmable,
Memory card slot, IR Range upto 60 metres , Automatic Varifocal 3 to 10 mm,
ONVIF Profile S; ONVIF Profile G; IP66 & IK10. Housing, Mounting, Lens, IR
Illuminator Should be of Same Make / OEM as of Camera.
NVR Network recorder to a maximum of 32 IP cameras, The recorders can be
installed with a maximum of 4 internal HDDs for video storage. Max. capacity
per HDD: 6 TB. 1 no. E-SATA supported. 16 alarm i/p & 6 relay o/p.
Simultaneous 1/4/9/16 channels playback. H.265/H.264/MJPEG supported.
iPhone/Android support. Maximum incoming bandwidth of 320 Mbps.
Maximum recording bandwidth of 320 Mbps. 1 I/O for audio. 1 VGA & 2
HDMI outputs. CE, UL & FCC certified.
32” LED TV Screen Size: 32”, Resolution: 1920x1080, Brightness(Typ.) : 350 cd/m²,
Interface : HDMI(2)/ DVI-D/ RGB/ USB/ RS232C/ RJ45/Audio/ IR, Speaker: 20
W(10 W x 2), LED TV should support minimum(16x7 hrs.) runtime
4.12 Warranty
All manufactured parts should have warranty against any manufacture defects for a period
of 12 months from the date of dispatch. Components subjected to normal wear and tear
like gaskets, glass, fuses, bulbs, heaters, burners and thermocouples, switches, motors etc.,
are not covered under warrantee. The transportation and other expenses for the
replacement of parts will have to be borne by the Successful Bidder.
Successful Bidder will give warranty of one year for on spot maintenance / replacement of
defective manufactured material/ components only when to be operated by its own or
trained operators only.
4.13 Civil Work

i. Generally, the civil work shall be as per relevant specifications mentioned in the DSR
2018.
ii. The contractor shall submit plan for Shed/Room(s) for approval and get necessary
permissions of CSCL. The contractor shall house and fix both the incinerators under
one shed and construct Administrative Block as per layout arrangement provided in
this RFP document.
iii. Necessary foundation shall be provided considering the weight of the incinerator.
Foundation details such as grade of cement concrete to be used, depth, strengthening,
template for foundation etc. shall be provided prior to execution for approval.
iv. The Shed shall be built as per the dimensions of the incinerator and system associated
with it and shall have sufficient space all around the incinerator; so that operator and
labour can move around easily.
v. There shall be arrangement to accommodate chimney of 30 mtr.
vi. Anti-skid flooring to be provided shall be such that, it should avoid germ formation.
vii. Electrically operated Rolling shutter for incinerator room, double shutter door for main
entry and a single shutter door for meter room shall be provided and sliding windows
shall be provided.
viii. PLC control room with air conditioner shall be provided.
ix. The foundation of the room shall be built and kept ready before the delivery of the
incinerators.
x. The rooms shall include water pipe line, wash basin, bathroom and toilet.
xi. Material Requirement for Gas Pipe Line:
The work of laying of pipes of respective pipe sizes shall be carried out as per technical
specification & requirements.
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The contractor shall quote the rate for incinerator including cost of civil and electrical items.
xii. Installation Requirement for gas Pipe Line:
i) The excavation for Gas pipe laying as well as Electric Cable laying route, within the
compound of Crematoria under reference, shall be duty of the contractor along with
the reinstatement of trenches, the resurfacing of the dug area.
ii) The said work of internal Gas pipe laying shall be carried out through the approved
Gas pipe laying Contractor. It is mandatory to obtain the NOC from Fire department.
iii) All pipe work should be vertically & horizontally aligned. Pipe should be properly
clamped and should rest on MS clamps provided at distance of every 1 meter.
iv) A safe gap of 1" should be maintained between pipe and wall.
v) Pipe to be painted with anti-corrosive yellow epoxy paint with pre coating of red
oxide.
vi) Meter should be supported properly on meter brackets & inlet / outlet pipe line
should be vertically aligned.
vii) Test pressure tapping of (1/4 ") should be provided before meter.
4.14 Boundary Wall
 RCC Precast/ prestressed wall
o Height of Boundary wall will be 3,040 mm.
o Post Size (3,650x150x150) x Panel Size (2,100x300x50)
o Foundation Size (600mm dia x 1600 mm depth)
 Fencing
o Y angle size (40mmx40mmx5mm)
o Barbed wire (12x14 gauge)
o Concertina coil dia 450 mm
o Panel & Pole wires tension: 14,000 Kg.
 Quality of Concrete: M30 Grade Ref. IS:1343 – 2012
 3 mm high tensile steel will be used
 Curing period of Product: More than 28 days
4.15 Effluent Treatment Plant (ETP)
The effluent from the APCD as well as from the washing area shall be treated to a level for
its reuse in the APCD as per CPCB/CPCC norms so as to reuse the 90% effluent water in
the APCD. Water Sump and other civil, mechanical and electrical components required for
this purpose shall be in the scope of Successful Bidder.
4.16 Water Supply Arrangement

Water arrangement for the Incineration Plant and Administration Building including water
pipeline and all accessories shall be provided by the Successful Bidder. The water
connection shall be taken from MCC Water Supply line passing near by the Plant area.
4.17 Horticulture Work

All the left space for landscaping will be grassed and planted with ornamental saplings of
trees and beautiful / colourful shrubs having shallow root system. At the time of selection
of species of trees and shrubs, it has been kept in mind that a green and colourful
atmosphere is created in the premises.
4.18 Electrical Work

i. All electrical cables, switchgears, wiring, control wiring, panels, tube lights, fans,
earthing, earthing pits shall be as per relevant DSR 2018 items.
ii. Cables of proper grade shall be used for ID fans etc.
iii. The electrical work including adequate capacity of Generator Set shall be in accordance
with good engineering practice.
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4.19 Fire Extinguisher

Manual Fire Extinguisher of adequate capacity shall be installed in the Incinerator Shed as
per National Building Code.
4.20 Installation, Testing & Commissioning

i. The contractor shall submit list of tests carried out during manufacturing.
ii. The contractor shall submit all test reports conducted at various stages of production
including Material Test Certificates. If test reports are found in order, then “No
objection to dispatch” Letter will be issued.
iii. The contractor shall insure the incinerators for any damages during the transportation.
iv. All charges towards transportation, taxes and duties shall be borne by the contractor.
v. Manufacturer’s authorized engineer shall be present on the site to supervise the
installation work. Otherwise installation work will not be allowed to be carried out.
vi. The successful bidder shall arrange for all the required machinery to lift / handle the
incinerator.
vii. Utmost safety precautions shall be taken while installation of the incinerator as well as
chimney.
viii. Programming of the incinerators shall be done / explained by the site engineer.
ix. Necessary Electrical wiring shall be done for Air Supply fans, lighting, ceiling fans, PLC
etc.
x. The successful bidder shall arrange for load / new electric meter from the local
electricity service provider at his own cost. The cost at actual shall be reimbursed to
the contractor on producing the invoice.
xi. After successful installation on site, necessary tests shall be carried out in presence of
CSCL Engineers, to determine its conformity to CPCC / CPCB norms through Govt.
approved laboratories. Only when results are found satisfactory, testing &
commissioning shall be treated as successfully completed.
xii. The flue gases shall be tested again prior to the completion of 1 year and If the results
are not satisfactory, necessary replacement / changes will have to be made free of cost.
PLC based operations shall be checked verified such as automatic ON / OFF of burners,
selection of burners etc in presence of CSCL engineers / Veterinarians.
xiii. All material used should be of the specifications approved by IAGPL engineer.
4.21 Training
i. The contractor shall impart necessary exhaustive training to all staff for 30 days as and
when required by CSCL so that they should be able to operate the system smoothly
on their own.
ii. Provide regular training for all its workers involved in handling of Carcasses.
4.22 Other Liabilities
i. The bidder shall offer 12 month’s Free Warranty as part of Defect Liability Period.
ii. The critical components shall be listed with estimated delivery period and cost.
iii. A separate Electric Meter shall be procured from the local Electric Service Provider.
iv. Fire retardant electric cables and wires shall be used in the room.
4.23 Designs & Drawings
The successful bidder will provide the detailed engineering designs and working drawing
of all the components as described in scope of work and specifications in Section 4 of this
RFP. Detailed engineering design and working drawings shall be got approved by Engineer
of CSCL before execution of work by successful bidder.
4.24 Annual Maintenance Contract

i. The bidder shall quote the year wise price for AMC, for next 4 years after 12 month’s free
Defect Liability Period. These maintenance service charges will be considered while
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evaluating the tender.

ii. This AMC will cover whole system including PLC in general and shall cover:
a) Servicing of burners, filters, ID Fans, APC system, Chimney.
b) Repairs / replacement of refractory material, thermocouples, electrical spares, digital
displays, relay.
c) Servicing and yearly external painting of Chimney.
d) Monthly visits of Maintenance Engineer.
e) Providing labours for regular as well as breakdown maintenance.
f) Analysis of data logged in PLC system.
g) Other essential spares
iii. The contractor shall test emission each after 3 months by sending the samples to CPCC and
get CPCC approval or as per statutory requirement. The cost shall be borne by the
contractor and included in the Maintenance cost. If emission reports are not compiling
emission standards laid down under Bio-medical Waste rules -2016, payment will not be
made for that particular period till corrections made by contractor.
iv. Any numbers of breakdown calls shall be attended by the contractor within 24 hours. The
delay of more than 24 hours in attending call will attract penalty of Rs. 5,000/- per day.
v. If Manufacturer specifies certain periodical shut down for maintenance, it should be
specified in the data sheet provided. Maintenance activities should be carried out as per
guidelines of manufacturer. However, this planned shutdown maintenance shall intimated
in advance.
vi. Record for the work carried out shall be maintained and produced along with the bill.
vii. The contractor shall inspect all the system as per manufacturer’s schedule and submit
report, identify and suggest repairs / rectification etc.
viii. In case, the contractor fails repeatedly to maintain the Incinerator, as per specifications and
scope of work, alternative arrangement at the prevailing rates will be done by CSCL. In that
case, expenses incurred including any penalty / Supervision charges shall be recovered from
the contractor’s bills / security deposit / EMD etc.
ix. This contract is terminable by CSCL if the services rendered are unsatisfactory. Further
action to blacklist to the contractor may be initiated.
4.25 Man Power Requirements
S. No. Role Number Minimum Qualifications
During Development, Installation and Commissioning Period
1. Engineer 1 Engineer from the Manufacturer shall supervise
and guide the work on site.
4.26 Integration
 The Contractor shall invariably share the APIs with the Integrated Command Control
Center of CSCL and MCC.
 Also the Contractor shall share the API and feeds with native Pollution Control
Committee/ Board as per the CPCC/CPCB Guidelines for Continuous Emissions
monitoring systems.
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Section 5: Conditions of Contract

5.1 General Conditions of Contract
A. General
5.1.1 Definitions
Terms which are defined in the Contract Data may not necessarily have been
defined in the conditions of Contract to keep their defined meanings. Capital
initials are used to identify defined terms.
Animal shall mean a living creature such as cow, buffalo, horse, donkey, pet/stray
dogs, cat, sheep, goat etc. rather than a bird, fish, insect, or human being.
Bill of quantities means the priced/unpriced and completed Bill of Quantities

forming part of the Bid.
Carcass means a dead body of an animal.
Compensation Events are those defined in Clause 5.1.41 hereunder.
The Completed Work means the work completed in all respects as per laid down
specifications, drawings & conditions of the contract to the entire satisfaction of
Engineer.
The Completion Date is the date of completion of the Works as certified by the
Engineer in accordance with Sub-Clause 5.1.51.1.
Communication between parties are the written and signed letters, notices,
reminders, memorandum and instructions recorded in the instruction book or
books kept at site.
The Contract is the contract between the Employer and the Contractor to
execute, complete the Project/Works and maintain during defect liability period
and Annual Maintenance period. It consists of the documents listed in Clause 5.2
of this section.
The Contract Data defines the documents and other information which
comprise the Contract.
The Contractor is a person or corporate body whose Bid to carry out the
Project/Works has been accepted by the Employer.
The Contractor’s Bid is the completed Bidding Documents submitted by the

Contractor to the Employer and includes Pre-Qualification & Technical Bids and
Financial Bids.
The Contract Price is the price stated in the Letter of Intent and thereafter as
adjusted in accordance with the provisions of the Contract.
Days are calendar days; Months are calendar months.
A Defect is any part of the Project/Works not completed in accordance with the
Contract.
The Defects Liability Period is the period named in the Contract Data and
calculated from the Completion Date.
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The Employer is the party named in the Contract Data who will employ the
Contractor to carry out the works.
The Engineer is the person named in the Contract Data (or any other competent
person appointed and notified to the Contractor to act in replacement of the
Engineer) who is responsible for supervising the works/projects, administering
the Contract, certifying payments due to the Contractor, issuing and valuing
Variations to the Contract, awarding extensions of time, and valuing the
Compensation Events and getting the contract executed on behalf of the
Employer.
Equipment is the Contractor’s machinery and vehicles brought to the Site to

construct the Project/Works.
Incineration means Waste/dead animal destruction in a furnace or apparatus by

controlled burning at high temperature.
Incinerator means a furnace or apparatus for burning animal carcasses.
The Initial Contract Price is the Contract Price listed in the Employer’s Letter of
Intent.
The Intended Completion Date is the date on which it is intended that the
Contractor shall complete the Project/Works. The Intended Completion Date is
specified in the Contract Data. The Intended Completion Date may be revised
only by the Employer by issuing an extension of time.
Materials are all supplies, including consumables, used by the Contractor for
incorporation in the Project/Works.
Plant is any integral part of Project/Works which have a mechanical, electrical,

electronic or chemical or biological function.
Routine Maintenance is the maintenance of any integral part of Project/Works.
The Site is the area where the Project/Works and/or any integral part of
Project/Works will be carried out.
Contractor’s Team refers to the Employees, Personnel, authorized Service

Providers/Partners and Representatives acting on or behalf of the Contractor or
engaged either directly or indirectly by Contractor to construct, install,
commission, operation and maintain the Project/Works.
Site Investigation Reports are those which were included, if any in the Bidding
documents and are factual interpretative reports about the surface and sub-
surface conditions at the site.
Specifications means the Specification of the Project/Works included in the

Contract and any modification or addition made or approved by the Engineer.
The Start Date is given in the Contract Data. It is the date when the Contractor
shall commence execution of the Project/Works. It does not necessarily coincide
with any of the Site Possession Dates.
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A Sub-Contractor is a person or corporate body who has a Contract with the

Contractor to carry out a part of the work in the Contract which includes work on
the Site.
Temporary works are works designed, constructed, installed and removed by

the Contractor which are needed for construction or installation of the Works.
The Chandigarh Smart City Limited [CSCL] is the Company incorporated under
the Indian Companies Act, 2013, a SPV of Municipal Corporation Chandigarh for
inviting, receiving, opening and processing of the bids under Smart City Mission.
A Variation is an instruction may be initiated by the Engineer at any time prior

to issuing the commissioning certificate, which varies the Project/Works.
The Project/Works, as defined in the Contract Data, are what the Contract
requires the Contractor to construct, install, commission, hand over to the
Employer through the Engineer and maintain, as defined in the Contract Data.
This term shall be used synonymously with the term “Project” or “Works”
hereinafter or anywhere in the Contract.
Timelines means a period of time on which project milestones or important

events w.r.t. performance of the Scope of Work and delivery of the Services are
marked.
5.1.2 Interpretation
In interpreting these Conditions of Contract, singular also means plural, male also
means female or neuter and the other way around. Headings have no
significance.
Works have their normal meaning under the language of the Contract unless
specifically defined. The Engineer will provide instructions clarifying queries
about the Conditions of the Contract.
The documents forming the Contract shall be interpreted in the following order
of priority:
a. Agreement
b. Contract Data
c. Conditions of Contract
d. Letter of Intent
e. Scope of Work and Specifications
f. Project Implementation and Payment Schedule
g. Approved Drawings
h. Bill of Quantities and
i. Contractor’s Bid including Securities and other forms
j. any other document listed in the Contract Data as forming part of the
Contract
If there are varying or conflicting provisions in the documents forming part of
the contract, the authority competent to approve the tender shall be the final
deciding authority with regard to the intention of the document.
5.1.3 Language and Law

The language of the Contract and the law governing the contract are stated in
the Contract Data.
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5.1.4 Engineer’s Decisions

Except where otherwise specifically stated, the Engineer shall decide contractual
matters between the Employer and the Contractor in the role representing the
Employer. Any clarifications in this context shall be given by the Engineer.
5.1.5 Delegation
The Employer may delegate any of his duties and responsibilities to other person
after notifying the Contractor and may cancel any delegation after notifying the
Contractor.
5.1.6 Communications
Communications between parties which are referred to in the conditions are
effective only when in writing. A notice shall be effective only when it is delivered
under Registered post or Speed post or Facsimile (fax) or other electronic means.
The notice sent shall be effective from the date of its issue.
5.1.7 Sub-Contracting
The Contractor may sub-contract any portion of work specified in Contract Data,
with the approval of the Engineer but shall not assign the Contract without the
approval of the Engineer in writing. Sub-contracting does not alter the Contract’s
obligations and responsibilities under the contract.
5.1.8 Other Contractors

The Contractor shall cooperate and share the Site with other Contractors, public
authorities, utilities and the Engineer between the dates given in the Schedule of
other Contractors. The Engineer may modify the schedule of other Contractors
and shall notify the Contractor of any such modification.
5.1.9 Personnel
The Contractor shall employ the key personnel named in the Schedule of Key
Personnel as referred to in the Contract Data to carry out the functions stated in
the Schedule or other personnel approved by the Engineer. The Engineer will
approve any proposed replacement of key personnel only if their qualifications,
abilities and relevant experience are substantially equal to or better than those
of the personnel listed in the Schedule.
If the Engineer asks the Contractor to remove a person who is a member of

Contractor’s staff or his work force or Sub contractor’s staff or his work force
stating the reasons, the Contractor shall ensure that the person leaves the Site
within seven days and has no further connection with the work in the Contract.
5.1.10 Labour & Compliance with Labour Regulations

The Contractor shall unless otherwise provided in the Contract, make his own
arrangements for the engagement of all staff and labour, local or otherwise, and
for their payment, housing, feeding and transport.
The Contractor shall, if required by the Engineer, deliver to the Engineer a return
in detail, in such form and at such intervals as the Engineer may prescribe,
showing the staff and the number of the several classes of labour from time to
time employed by the Contractor on the site and such other information as the
Engineer may require.
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During continuance of the contract, the Contractor and his sub-Contractors (if
allowed) shall abide at all times by the all existing labour enactments and rules
made there under, regulations, notifications and bye laws of the State or Central
Government or local authority and any other labour law (including rules),
regulations, bye laws that may be passed or notification that may be issued under
any labour law in future either by the State or the Central Government or the
local authority. The Contractor shall keep the Employer indemnified in case any
action is taken against the Employer by the competent authority on account of
contravention of any of the provisions of any act or rules made there under,
regulations, or notifications including amendments. If the Employer is caused to
pay or reimburse, such amounts as may be necessary to cause or observe or for
non-observance of the provisions stipulated in the notifications/bye
laws/Acts/Rules/regulations including amendments, on the part of the
Contractor, the Engineer/Employer shall have the right to deduct this amount
from any money due to Contractor, including his amount of performance
security. The Employer/Engineer shall also have right to recover from the
Contractor any sum required or estimated to be required for making good the
loss or damage suffered by the Employer.
The employees of the Contractor and the Sub-Contractor (if allowed) in no case
shall be treated as the employees of the Employer at any point of time.
5.1.11 Employer’s and Contractor’s Risks

The Employer carries the risk which this Contract states are Employer’s risks, and
the Contractor carries the risks which this Contract states are Contractor’s risks.
5.1.11.1 Employer’s Risks

The Employer is responsible for the excepted risks which are (a)
in so far as they directly affect the execution of the Works in India,
the risks of war, hostilities, invasion, act of foreign enemies,
rebellion, revolution, insurrection or military or usurped power,
civil war, riot commotion or disorder (unless restricted to the
Contractor’s employees) and contamination from any nuclear fuel
or nuclear waste or radioactive toxic explosive, or (b) a cause due
solely to the design of the Works, other than the Contractor’s
design.
5.1.11.2 Contractor’s Risks

All risks of loss of or damage of physical property and of personal
injury and death which arise during and in consequence of the
performance of the Contract other than the excepted risks
referred to in clause 5.1.11.1, are the responsibility of the
Contractor.
5.1.12 Limitation of Liability

Neither party shall be liable to the other party in respect of any loss on any
account whatsoever in relation to the work, towards any loss of estimated profit,
loss of any other thing or for any direct or indirect/consequential loss or damage,
which might be suffered or has been suffered by the other party in connection
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with any event arising out of the contract except for those, which have been
specifically provided for in the contract agreement.
5.1.13 Insurance
The Contractor shall provide, in the joint names of the Engineer and the
Contractor, insurance cover from the Start Date to the end of the Defects Liability
Period, for the following events which are due to the Contractor’s risk:
a. loss of or damage to the Works, Plant and Materials;

b. loss of or damage to Equipment:
c. loss of or damage of property (except the Works, Plant, Materials and
Equipment) in connection with the Contract: and
d. personal injury or death.
5.1.13.1 Policies and certificates for insurance shall be delivered by the
Contractor to the Engineer for the Engineer’s approval before the
Start Date. All such insurance shall provide for compensation to
be payable in the types and proportions of currencies required to
rectify the loss or damage incurred.
5.1.13.2 If the Contractor does not provide any of the policies and
certificates required, the Employer may affect the insurance which
the Contractor should have provided and recover the premiums
the Employer has paid from payments otherwise due to the
Contractor or, if no payment is due, the payment of the premiums
shall be a debt due.
Alterations to the terms of insurance shall not be made without
the approval of the Engineer.
5.1.13.3 Both parties shall comply with any conditions of the insurance
policies.
5.1.14 Works to Be Completed by the Intended Completion Date
The Contractor may commence execution of the works on the Start Date and
shall carry out the works in accordance with the programme submitted by the
Contractor, as updated with the approval of the Employer, and complete them
by the Intended Completion Date.
5.1.15 Ecological Balance

5.1.15.1 The Contractor shall maintain the ecological balance by
preventing deforestation, water pollution and defacing of natural
landscape. The Contractor shall so conduct his construction
operation as to prevent destruction, scarring or defacing of
natural surroundings in the vicinity of work or damage to any tree,
shrub or water course unless any of same is specifically required
to be cleared or removed for construction purpose. Such removal
shall only be done with prior approval of Employer who may
require the Contractor to do compensatory plantation at
Contractor’s cost.
5.1.15.2 No separate payment shall be made for compliance with
provisions of this clause and all costs shall be deemed to have
been included in the bid.
5.1.15.3 The Contractor shall make his own arrangement for the disposal
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of the spoils from the works to such place where the same shall
not cause nuisance and should be acceptable to the authorities
concerned.
5.1.16 Site Investigation Report
5.1.16.1 The Contractor, in preparing the Bid, may rely, at his own risk, on
any Site Investigation Report, supplemented by any other
information available to him, before submitting the bid.
5.1.16.2 No separate payment shall be made for compliance with
provisions of this clause and all costs shall be deemed to have
been included in the bid.
5.1.17 Queries About the Contract
5.1.17.1 The Engineer will clarify queries on the Contract.
5.1.18 Contractor to Construct the Works
5.1.18.1 The Contractor shall construct and install the Works in accordance
with the Specifications and Drawings.
5.1.19 Approval by the Engineer
5.1.19.1 The Contractor shall submit Specifications and Drawings
complete in all respects, supported by documents showing the
proposed Works to the Engineer, who is to approve them if they
comply with the Specifications and Layout Arrangement.
5.1.19.2 The Contractor shall be responsible for design of Works.
5.1.19.3 The Engineer's approval shall not alter the Contractor's
responsibility for design of the Works.
5.1.19.4 All Drawings prepared by the Contractor for the execution of the
works and temporary Works, are subject to prior approval by the
Engineer before their use. In case of dispute, if any, decision of
the Employer will be final and binding.
5.1.20 Safety
5.1.20.1 The Contractor shall be responsible for maintaining the safety of
all activities on the site, including smooth flow of traffic at his own
cost as per standard guidelines.
5.1.20.2 The Contractor shall at all times take all reasonable precautions
to prevent any unlawful, riots or disorderly conduct by or among
the Contractor’s personnel, and to preserve peace and protection
of persons and property on and near the Site.
5.1.20.3 The Contractor shall at all times during the Contract Period take
all reasonable precautions to maintain the health and safety of
the Contractor’s and Employer’s Personnel. The Contractor shall
ensure that Medical Staff, First Aid Facility and Ambulance Service
should be readily available at the site, and also ensure that the
suitable arrangements are made for all necessary welfare and
hygiene requirements and for the prevention of Epidemics. No
claim on account of this shall be entertained by the Engineer.
5.1.20.4 In respect of all labour directly or indirectly employed in the work
for the performance of the Contractor's part of this contract, the
Contractor shall at his own expense arrange for the safety
provisions as per Safety Code framed from time to time and shall
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at his own expense provide for all facilities in connection

therewith. In case the Contractor fails to make arrangement and
provide necessary facilities as aforesaid, the Employer shall be at
liberty to make arrangement and provide facilities as aforesaid
and recover the costs incurred in that behalf from the Contractor.
The decision of the Employer in this regard shall be final and no
claim on account of this shall be entertained.
5.1.21 Discoveries
5.1.21.1 Anything of historical or other interest or of significant value
unexpectedly discovered on the site is the property of the
Employer. The Contractor is to notify the Engineer of such
discoveries and carry out the Engineer’s instructions for dealing
with them.
5.1.22 Possession of the Site
5.1.22.1 The Employer shall give possession of the site to the Contractor,
as per the work programme of the Contractor approved by
Engineer. If possession of a part of the site required as per the
work programme is not given by the date when it is actually
required for carrying out the work, the Employer is deemed to
have delayed the start of the relevant activities for that part of the
site and this will be a Compensation Event for the purpose of time
extension only.
5.1.22.2 The Contractor shall be solely responsible for the security of the
Site.
5.1.23 Access & Inspection
5.1.23.1 The Employer, Engineer or any other person authorized by the
Engineer or Employer shall at all times have access to the Site, to
any place where work in connection with the Contract is being
carried out or is intended to be carried out and to any place where
materials or plant are being manufactured/ fabricated/ assembled
for the works.
5.1.23.2 All the work under or in course of execution or executed in
pursuance of the contract shall at all times be open to the
inspection and supervision of the Engineer and his
senior/subordinate and the Contractor shall at all times during the
usual working hours and at all other times at which reasonable
notice of the intention of the Engineer or his senior/subordinate
to visit the works shall have been given to the Contractor, either
himself to be present to receive orders and instructions or have a
responsible agent, duly accredited in writing, present for that
purpose. Orders given to a Contractor’s agent shall be considered
to have the same force as if they had been given to the Contractor
himself.
5.1.24 Instructions
5.1.24.1 The Contractor shall carry out all the instructions of the Engineer
pertaining to works which comply with the applicable laws where
the site is located.
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5.1.24.2 The Contractor shall permit the Employer to inspect the

Contractor’s accounts and records relating to the performance of
the Contractor and to have them audited by auditors appointed
by the Employer, if so required by the Employer.
5.1.25 Disputes Resolution Mechanism
5.1.25.1 Amicable Settlement
a. Save where expressly stated to the contrary in this agreement,
any dispute, difference or controversy of whatever nature
between the parties, howsoever, arising under, out of or in
relation to this agreement including those arising with regard
to acts, decision or opinion of the CSCL (“the Dispute”) shall in
the first instance be attempted to be resolved amicably in
accordance with the procedure Set Forth in clause (b) below.
b. The Parties may refer such dispute to the Chief Executive
Officer, CSCL (or the person holding charge) for the time
being, for amicable settlement. Upon such reference, the
parties shall meet at the earliest mutual convenience and in
any event within 15 days of such reference to discuss and
attempt to amicably resolve the dispute. If the disputes not
amicably settled within 15 days of such meeting between the
two, either party may refer the dispute to Arbitration in
accordance with the provisions of Clause 5.1.25.2 Below.
5.1.25.2 Arbitration
a. Any dispute, difference or Claim arising out of or in
connection with this agreement which is not resolved
amicably shall be settled by Arbitration in accordance with the
Provisions of the Arbitration and Conciliation Act, 1996
including Arbitration and Conciliation (Amendment) Act,
2015 and any statutory modification/amendments thereof for
the time being in force to be read with Chandigarh Arbitration
Centre (CAC) Rules, 2018. The appointment of Arbitrator(s)
shall be made from the approved Panel of Arbitrators
provided under the Chandigarh Arbitration Centre (CAC)
(Arbitration Proceedings) Rules, 2018 as available on the
website of High Court of Punjab and Haryana at Chandigarh
i.e. https://highcourtchd.gov.in/?trs=adr_rules by the parties.
The Dispute shall be referred to a Sole Arbitrator to be
appointed by mutual consent of the Parties herein. In case of
disagreement on the appointment of Sole Arbitrator by the
parties, there shall be a Board of Three (3) Arbitrators of
whom one shall be appointed by the Employer, one shall be
appointed by the Successful Bidder, and the third shall be
appointed by the two arbitrators appointed as aforesaid. The
award resulting from arbitration shall be final and binding
upon the Parties and shall be enforceable in accordance with
the provisions of the Arbitration Act subject to the rights of
the aggrieved parties to secure relief from any higher forum.
The fees of the Arbitral Tribunal and the cost of the arbitration
proceedings shall be borne by the Parties in equal
proportions. Each Party shall be bear its own legal fees
incurred as a result of any Dispute under this Clause. Pending
the submission of and/or decision on a Dispute and until the
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arbitral award is published; the Parties shall continue to

perform their respective obligations under this Agreement.
b. The arbitration proceedings shall be conducted in
Chandigarh and the venue of the Arbitration proceedings
shall be the Chandigarh Arbitration Centre. The arbitration
proceedings shall be conducted in the English language.
B. Time Control
5.1.26 Programme
5.1.26.1 Within the time stated in the Contract Data the Contractor shall
submit to the Engineer for approval a programme showing the
general methods, arrangements, order, and timing for all the
activities in the works along with monthly cash flow forecast.
5.1.26.2 An update of the Programme shall be a Programme showing the
actual progress achieved on each activity and the effect of the
progress achieved on the timing of the remaining work including
any changes to the sequence of the activities.
5.1.26.3 The Contractor shall submit to the Engineer, for approval, an
updated Programme at intervals no longer than the period stated
in the Sub-Clause 5.1.26.1. If the Contractor does not submit an
updated Programme within this period, the Engineer may
withhold the amount stated in the Contract Data from the next
payment certificate and continue to withhold this amount until
the next payment after the date on which the overdue
programme has been submitted.
5.1.26.4 The Engineer’s approval of the Programme shall not alter the
Contractor’s obligations. The Contractor may revise the
programme and submit it to the Engineer again at any time for
approval. A revised programme is to show the effect of variations
if any and compensation events.
5.1.26.5 Working Hours: No Work shall be carried out on the site on locally
recognized days of rest or outside the normal working hours,
unless; the Engineer gives consent or the work is unavoidable or
necessary for the protection of life or property or for the safety of
the works or required for the proper fulfilment of the
requirements of the operation service period.
5.1.27 Extension of the Intended Completion Date
5.1.27.1 If the contractor shall desire an extension of the time for
completion of the work on the ground of his having been
unavoidably hindered in its execution or any other ground, he
shall apply in writing to the Employer(with corresponding time
extension in Performance Security) within thirty (30) days of the
date of hindrance (but before the expiry of time limit) on account
of which he desires such extent in as aforesaid” and the Employer
shall if in his opinion (which shall be final) reasonable grounds be
shown therefore, authorize such extension of time as may in his
opinion be necessary or proper. No application for extension of
time received late or addressed to the unauthorised officials shall
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be considered valid. If the contractor fails to apply for extension

as aforesaid and the work is not completed within the time limit,
the contract shall be determined absolutely after action under
relevant clauses.
5.1.28 Delays Ordered by The Engineer
5.1.28.1 The Engineer in reference to Sub-Clause 5.1.11.2 may instruct the
Contractor to delay the start or progress of any activity within the
works.
5.1.29 Management Meetings
5.1.29.1 The Engineer may require the Contractor to attend a
management meeting. The business of a management meeting
shall be to review the plans for remaining work and to deal with
matters raised in accordance with the early warning procedure.
5.1.29.2 The Engineer shall record the business of management meetings
and to provide copies of his record to those attending the
meeting and to the Employer. The responsibility of the parties for
actions to be taken is to be decided by the Engineer either at the
management meeting or after the management meeting and
stated in writing to all who attended the meeting.
5.1.30 Early Warning
5.1.30.1 The Contractor is to notify the Engineer at the earliest opportunity
of specific likely future events or circumstances that may
adversely affect the quality of work, increase the Contract Price or
delay the execution of works. The Engineer may require the
Contractor to provide an estimate of the expected effect of the
future event or circumstance on the Contract Price and
Completion Date. The estimate is to be provided by the
Contractor within seven (7) working days.
5.1.30.2 The Contractor shall cooperate with the Engineer in making and
considering proposals for how the effect of such an event or
circumstance can be avoided or reduced by anyone involved in
the work and in carrying out any resulting instruction of the
Engineer.
C. Quality Control
5.1.31 Quality Aspects
5.1.31.1 a) For carrying out mandatory tests as prescribed in the
specifications, the Contractor shall establish field laboratory at the
location decided by Engineer. The field laboratory will have
minimum of equipment as specified in the Contract Data. The
contractor shall be solely responsible for:
a. Carrying out the mandatory tests prescribed in the
Specifications, and
b. For the correctness of the test results, whether preformed in
his laboratory or elsewhere.
OR
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For carrying out mandatory tests as prescribed in the

specifications, the Engineer shall direct to the Contractor. These
tests may be performed in the in-house Laboratory of Engineer or
Contractor or Government Accredited Laboratory. The contractor
shall be solely responsible for:
i. Carrying out the mandatory tests prescribed in the

Specifications, and
ii. For the correctness of the test results, whether preformed in
his laboratory or elsewhere.
iii. All expenses for carrying out such tests shall be borne by the
Contractor.
(b) The Engineer will be free to conduct surprise, random or in
site checks any time during the execution and after the
completion of the work but not later than the Defect Liability
Period, so as to have cross check in quality of works/projects
and compliance to specifications and standards at all stages
of the work.
(c) Nothing in this clause shall reduce the overall responsibility

of the Contractor regarding quality and he shall remain liable
for any defect in the execution of the Project/Works at all
stages.
5.1.32 Identifying Defects

5.1.32.1 The Engineer shall check the Contractor’s work and notify the
Contractor of any defects that are found. The notice of the
Engineer shall give the description of the defects in sufficient
detail, including the obligations as per the Contract. Such
checking shall not affect the Contractor’s responsibilities. The
Engineer may also instruct the Contractor to search for a Defect
and to uncover and test any work that the Engineer considers may
have a Defect.
5.1.32.2 If the Engineer instructs the Contractor to carry out a test not
specified in the Specification to check whether any work has a
defect and the test shows that it does, the Contractor shall pay for
the test and any samples.
5.1.33 Correction of Defects
5.1.33.1 The Engineer shall give notice to the Contractor of any Defects
before the end of the Defects Liability Period, which is defined in
the Contract Data. The Defects Liability Period shall be extended
for as long as Defects remain to be corrected.
5.1.33.2 Every time notice of a Defect is given, the Contractor shall correct
the notified Defect within the length of time specified by the
Engineer’s notice.
5.1.34 Uncorrected Defects
5.1.34.1 If the Contractor has not corrected a Defect within the time
specified in the Engineer’s notice, the Engineer will assess the cost
of having the Defect corrected, and recover twice of this amount
from the payments due to the Contractor or retention money.
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Note: Where in certain cases, the technical specifications

provide for acceptance of works within specified
tolerance limits at reduced rates, Engineer will certify
payments to Contractor accordingly and the Contractor
shall be bound by the same.
D. Cost Control
5.1.35 Bill of Quantities
5.1.35.1 The Bill of Quantities shall contain items for the construction,
installation, testing and commissioning of work to be done by the
Contractor.
5.1.35.2 The Bill of Quantities is used to calculate the Contract Price. The
Contractor is paid for the quantity of work done at the rate in the
Bill of Quantities for each item.
5.1.36 Change in The Quantities
5.1.36.1 The Engineer shall have power to make any variations, alterations
omission, additions to or substitutions for the approved
specifications, drawings, designs and instructions that may
appear to be necessary or advisable during the progress of the
work, and the Contractor shall be bound to carry out the work in
accordance with any instructions which may be given to him in
writing, signed by the Engineer. Such alterations/
additions/substitutions shall not invalidate the contract and shall
be carried out by the Contractor on the same conditions in all
respect on which he agreed to do the main work. The time of
completion of the work shall be extended in the proportion that
the altered, additional or substituted works bears to the original
contract work and the certificate of the Engineer shall be
conclusive as to such proportion.
5.1.36.2 If the final quantity of work done differs from the quantity in the
Bill of Quantities for the particular item by more than 25 percent
provided the change exceeds 1% of initial Contract Price, the
Engineer shall adjust the rate to allow for the change, duly
considering.
a. Justification for rate adjustment as furnished by the
Contractor.
b. Economies resulting from increase in quantities by way of
reduced plant, equipment and overhead costs.
c. Entitlement of the Contractor to compensation events where
such events are caused by any additional work.
d. The revised rates will be applicable to the quantity that
exceeds 25% limit and not on the entire quantity.
5.1.36.3 The Engineer shall not adjust rates from changes in quantities if
thereby the Initial Contract Price is exceeded by more than 15
percent, except with the prior approval of the Employer.
5.1.36.4 If requested by the Engineer, the Contractor shall provide the
Engineer with a detailed cost breakdown of any rate in the Bill of
Quantities.
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5.1.37 Variations
5.1.37.1 All variations shall be included in updated Programmes produced
by the Contractor.
5.1.38 Payment for Variations
5.1.38.1 The Contractor shall provide the Engineer with a quotation (with
breakdown of unit rates) for carrying out the Variation when
requested to do so by the Engineer. The Engineer shall assess the
quotation, which shall be given within seven days of the request
or within any longer period stated by the Engineer and before the
Variation is ordered.
5.1.38.2 If the work in the Variation corresponds with an item description
in the Bill of Quantities and if, in the opinion of the Engineer, the
quantity of work above the limit stated in Clause 36 or the timing
of its execution do not cause the cost per unit of quantity to
change, the rate in the Bill of Quantities shall be used to calculate
the value of the Variation. If the cost per unit of quantity changes,
or if the nature or timing of the work in the Variation does not
correspond with items in the Bill of Quantities, the quotation by
the Contractor shall be in the form of new rates for the relevant
items of work.
5.1.38.3 If the Contractor’s quotation is unreasonable, the Engineer may
order the Variation and make a change to the Contract Price
which shall be based on Engineer’s own forecast of the effects of
the Variation on the Contractor’s cost.
5.1.38.4 If the Engineer decides that the urgency of varying the work
would prevent a quotation being given and considered without
delaying the work, no quotation shall be given and the Variation
shall be treated as a Compensation Event.
5.1.38.5 The Contractor shall not be entitled to additional payment for
costs which could have been avoided by giving early warning.
5.1.39 Payment Certificates
5.1.39.1 The Contractor shall submit to the Engineer bills of the estimated
value of the work completed less the cumulative amount certified
previously, along with copies of the following documents: -
i. Measurements and quantities of items of work done
since last bill.
ii. Copies of quality control tests in specified format
covering the work done since last bill.
iii. Copies of instructions recorded in the instruction
book containing the instructions and compliance
made thereof, covering the work done since last bill.
The Contractor shall submit all bills on the printed forms to be
had on application from the office of the Engineer.
5.1.39.2 The Engineer shall check the Contractor’s Bills within 30 days and
certify the amount to be paid to the Contractor after taking into
account any deductions for advance payments, retention, other
recoveries in terms of the contract and taxes at source, as
applicable under the law, and the credit or debit for the month in
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question in respect of materials for the works in the relevant

amounts and under conditions set forth in clause 5.1.47. The
Contractor shall be required to sign the corrections made, if any,
in token of acceptance of the same, before release of payment.
5.1.39.3 The value of work executed shall be determined by the Engineer.
5.1.39.4 The value of work executed shall include the valuation of
Variations and Compensation Events. The Contractor shall be
deemed to have waived off all claims not included in such bills
and will have no right to enforce any claim not so included,
whatsoever be the circumstances.
5.1.39.5 The Engineer may exclude any item certified in a previous
certificate or reduce the proportion of any item previously
certified in any certificate in light of later information.
5.1.40 Payments
5.1.40.1 The Engineer on behalf of Employer shall pay the Contractor the
amounts certified by the Engineer.
5.1.40.2 Items of the Project/Work, for which no rate or price or
percentage of lump sum rate has been entered in, will not be paid
for by the Employer and shall be deemed covered by other rates
and prices in the Contract.
5.1.40.3 Any excess payment made to the Contractor inadvertently or
otherwise under this contract or on any account whatsoever and
any other sum found to be due to the Employer by the Contractor
in respect of this contract or any other contract or work-order or
any account whatsoever may be deducted from any sum payable
by the Employer to the Contractor either in respect of this
contract or any work order or contract or any other account by
any other department of the Government.
5.1.40.4 The Engineer may refuse or suspend payments on account of a
work when executed by a firm or by a Contractor described in his
bid as a firm, unless receipts are signed by all the partners, or one
of the partners or an authorized representative of the Contractor
who produces a valid authority in writing enabling him to give
effectual receipts on behalf of the firm.
5.1.40.5 All the intermediate payments shall be regarded as payments by
way of advance against the final payment only and not as
payments for work actually done and completed ; and shall not
preclude the requiring of bad, unsound , imperfect or unskilled
work to be removed and taken away and reconstructed or re-
erected or be considered as an admission of the performance of
the contract or any part thereof in any respect of the occurring of
any claim , nor shall it conclude , determine or effect in any way
the powers of the Engineer under these conditions or any of them
as to the final settlement and adjustment of the accounts or
otherwise or in any other way , vary or affect the contract.
5.1.40.6 The receipt of the Accountant or Clerk for any money paid by the
Contractor to the Employer will not be considered as a receipt of
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payment to the Engineer and the Contractor shall be responsible

for ensuring that he procures a receipt duly signed by the
Engineer.
5.1.41 Compensation Events
5.1.41.1 The following are Compensation Events unless they are caused by
the Contractor:
a. The Engineer does not give access to a part of the Site.
b. The Employer modifies the schedule of other Contractors in a
way which affects the work of the Contractor under the
contract.
c. The Engineer does not issue drawings, specifications and/ or
instructions required for execution of works on time.
d. The Engineer gives an instruction for dealing with an
unforeseen condition, caused by the Employer.
e. The Engineer unreasonably delays issuing a Certificate of
Completion.
f. Other Compensation Events listed in the Contract Data or
mentioned in the Contract.
5.1.41.2 If a Compensation Event would cause additional cost or would
prevent the work being completed before the Intended
Completion Date, the Contract Price shall be increased and/ or
the Intended Completion Date is extended. The Engineer shall
decide whether and by how much the Contract Price shall be
increased and whether and by how much the Intended
Completion Date shall be extended.
5.1.41.3 As soon as information demonstrating the effect of each
Compensation Event upon the Contractor’s forecast cost has been
provided by the Contractor, it is to be assessed by the Engineer
and the Contract Price shall be adjusted accordingly. If the
Contractor’s forecast is deemed unreasonable, the Engineer shall
adjust the Contract Price based on Engineer’s own forecast. The
Engineer will assume that the Contractor will react competently
and promptly to the event.
5.1.41.4 The Contractor shall not be entitled to compensation to the
extent that the Employer’s interests are adversely affected by the
Contractor not having given early warning or not having
cooperated with the Engineer.
5.1.42 Taxes
5.1.42.1 The rates quoted by the Contractor shall be deemed to be
inclusive of all the taxes, levies, etc. including their variations as
notified by the concerned authority from time to time, and also
of all the new taxes and levies that may be imposed that the
Contractor will have to pay for the performance of this Contract.
The Engineer on behalf of the Employer will perform such duties
in regard to the deduction of such taxes at source as per
applicable law.
5.1.42.2 The Contractor shall comply with the proper bye-laws and legal
orders of the local body or public authority under the jurisdiction
of which the work is executed and pay all fees and charges for
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which he may be liable. Nothing extra shall be payable on this

account.
5.1.42.3 GST as applicable will be charged separately on Liquidated
Damages and Penalties.
5.1.42.4 GST will be deducted from the payment made to the Contractor
as per the GST Act and instructions issued from time to time
5.1.43 Currencies
All payments shall be made in Indian National Rupees.
5.1.44 Price Adjustment

Not Applicable
5.1.45 Retention Money (Security Deposit)

5.1.45.1 The Engineer on behalf of the Employer shall retain 5% of the
amount of each payment due to the Contractor until Completion
of the whole of the Project/Work to cover the cost that may be
involved in removal of defects, imperfections, or taking remedial
measures in the work executed. This retention shall be inclusive
of the initial bid security deposited by the bidder.
5.1.45.2 50% of the total amount retained shall be repaid to the Contractor
after three months of completion of the whole of the
Project/Work as certified satisfactory by the Engineer with respect
to removal of all defects, imperfections, short comings and taking
remedial measures, that may be necessary and after recording of
final measurements of work done, for which the certificate of the
Engineer would be conclusive.
5.1.45.3 The remaining amount of the retained money shall be repaid after
one year or when the Defects Liability Period has passed,
whichever is later, and after the Engineer has certified that all
Defects notified by the Engineer to the Contractor before the end
of this period have been corrected.
5.1.46 Liquidated Damages
5.1.46.1 The Contractor shall ensure due diligence to achieve progress of
work not less than that indicated in the Project Implementation
Schedule in this RFP.
5.1.46.2 In case of default, the Contractor shall, notwithstanding issuance
of a prior notice in this regard, pay prospectively as liquidated
damages an amount upto 1% of the amount of contract or such
lesser amount that the Engineer may levy on behalf of the
Employer, for every week of the period for which the work remains
un- commenced after two weeks of the Start Date; or the
minimum progress of work stated above is not achieved; or the
work remains unfinished after the completion date.
5.1.46.3 In case of continued default or shortfall in progress, the Engineer
may go on enhancing the levy of liquidated damages, each time
limited to 1% of the amount of contract per week of further
default subject to maximum limit of five (5) percent of the
Contract value.
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5.1.46.4 The Employer on representation from Contractor and after

hearing both the Engineer and Contractor may reduce the
amount of liquidated damages after passing speaking orders and
his decision in writing shall be final and binding.
5.1.46.5 If the Intended Completion Date is extended after liquidated
damages have been paid, the Engineer shall correct any
overpayment of liquidated damages by the Contractor by
adjusting the next payment certificate.
5.1.46.6 If the Contractor fails to comply with the time for completion as
stipulated in the tender, then the Contractor shall pay to the
Employer (through the Engineer), the relevant sum stated in this
Clause for such default and not as penalty for everyday or part of
day which shall elapse between relevant time for completion and
the date stated in the taking over certificate of the whole of the
works on the relevant section, subject to the limit stated in this
Clause.
5.1.46.7 If, before the Time for Completion of the whole of the Works or,
if applicable, any Section, a Taking – Over Certificate has been
issued for any part of the Works or of a Section, the liquidated
damages for delay in completion of the remainder of the Works
or of that Section shall, for any period of delay after the date
stated in such Taking- Over Certificate, and in the absence of
alternative provisions in the Contract, be reduced in the
proportion which the value of the part so certified bears to the
value of the whole of the Works or Section, as applicable. The
provisions of this Sub- Clause shall only apply to the rate of
liquidated damages and shall not affect the limit thereof.
5.1.47 Advance Payment
5.1.47.1 The Engineer on behalf of the Employer shall make advance
payment to the Contractor on his specific request in writing within
Forty Five (45) days from the date of issue of Letter of Intent of
the amounts upto 5% of the contract amount (excluding
maintenance cost if any) against provision by the Contractor of an
Unconditional Bank Guarantee in a form and by a bank acceptable
to the Engineer on behalf of the Employer for the amounts equal
to 110% of the amount of Advance Payment to be released. The
guarantee shall remain effective until the advance payment has
been repaid, but the amount of the guarantee shall be
progressively reduced by the amounts repaid by the Contractor.
Simple Interest shall be charged at the rate of 9% per annum on
the advance payment.
5.1.47.2 The Contractor is to use the advance payment only to pay for
Equipment, Plant and Mobilization expenses required specifically
for execution of the works. The Contractor shall demonstrate that
advance payment has been used in this way by supplying copies
of invoices or other documents to the Engineer.
5.1.47.3 The advance payment shall be repaid by deducting proportionate
amounts from payments otherwise due to the Contractor,
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following the schedule of completed percentages of the Works

on a payment basis. No account shall be taken of the advance
payment or its repayment in assessing valuations of work done,
Variations, Price Adjustments, Compensation Events, or
Liquidated Damages.
5.1.48 Secured Advance
5.1.48.1 As specified in the Contract Data, the Contractor, on signing an
indenture in the form to be specified by the Engineer, shall be
entitled to be paid, during the execution of work, upto 50% of the
estimated value of any materials, which, in the opinion of the
Engineer, are non-perishable and which have been procured and
adequately stored against damage, but which have not been
incorporated in the works at the time of making advance.
This secured advance shall be subject to the following:
a. The materials are in accordance with the specification for

works;
b. Such materials have been delivered to site, and are properly
stored and protected against damage or deterioration to the
satisfaction of the Engineer. The Contractor shall store the
bulk material in measurable stacks;
c. The Contractor’s records of the requirements, orders, receipt
and use of materials are kept in a form approved by the
Engineer and such records shall be available for inspection
by the Engineer;
d. The Contractor has submitted with his monthly statement
the estimated value of the materials on site together with
such documents as may be required by the Engineer for the
purpose of valuation of the materials and providing evidence
of ownership and payment thereof;
e. Ownership of such materials shall be deemed to vest in the
Employer for which the Contractor has submitted an
Indemnity Bond in an acceptable format; and
f. The quantities of materials are not excessive and shall be
used within a reasonable time as determined by the
Engineer.
5.1.49 Securities
5.1.49.1 The Performance Security (including additional security for
unbalanced bids) as stated in the Contract Data shall be provided
to the Engineer on behalf of the Employer no later than the date
specified in the Letter of Intent and shall be issued in an amount
and form and by a bank acceptable to the Engineer on behalf of
the Employer and denominated in Indian Rupees. The
Performance Security shall be valid until a date 60 days pursuant
to the date of expiry of the Defects Liability Period and the
additional security for unbalanced bids shall be valid until a date
60 days from the issue of the certificate of completion.
5.1.50 Cost of Repairs
5.1.50.1 Loss or damage to the Works or Materials to be incorporated in
the Works between the Start Date and the end of the Defects
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Correction periods shall be remedied by the Contractor at

Contractor’s cost if the loss or damage arises from the
Contractor’s acts or omissions.
E. Finishing the Contract

5.1.51 Completion
5.1.51.1 The Contractor shall request the Engineer to issue a Certificate of
Completion of the works and the Engineer, within 30 days of the
receipt of such request, shall inspect the work and if there is no
defect in the work, shall furnish the Contractor with a certificate
of completion. Otherwise, the Engineer may issue a provisional
certificate of completion indicating the defects (a) to be rectified
by the Contractor and/or (b) for which payment shall be made at
reduced rates. However, no certificate, provisional or otherwise,
shall be issued nor shall the work be considered to be complete
until the Contractor has cleared all scaffolding, surplus materials,
garbage and all huts and sanitary arrangements set up for the
labour at the site and cleaned off the dirt from work.
5.1.51.2 After the Contract Completion Certificate has been issued, each
party shall remain liable for the fulfillment of any obligation under
the Contract which remains unperformed at the time. For the
purposes of determining the nature and extent of unperformed
obligations, the Contract shall be deemed to remain in force.
5.1.52 Taking Over
5.1.52.1 The Engineer on behalf of the Employer shall take over the Site
and the Works within thirty days of having issued a Certificate of
Completion to the Contractor.
5.1.53 Final Account
5.1.53.1 The Contractor shall supply to the Engineer a detailed account of
the total amount that the Contractor considers payable under the
Contract before the end of the Defects Liability Period. The
Engineer shall issue a Defect Liability Certificate and certify any
final payment that is due to the Contractor within 56 days of
receiving the Contractor’s account if it is correct and complete. If
it is not, the Engineer shall issue within 56 days a schedule that
states the scope of the corrections or additions that are necessary.
If the Final Account is still unsatisfactory after it has been
resubmitted, the Engineer shall decide on the amount payable to
the Contractor and issue a payment certificate, within 56 days of
receiving the Contractor’s revised account.
5.1.54 Manuals & Registers
5.1.54.1 If “as built” Drawings and/or maintenance schedule / manuals are
required, the Contractor shall supply them by the dates stated in
the Contract Data.
5.1.54.2 If the Contractor does not supply the Drawings and/or
manuals/schedule by the dates stated in the Contract Data, or
they do not receive the Engineer’s approval, the Engineer shall
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withhold the amount stated in the Contract Data from payments

due to the Contractor.
5.1.54.3 The Contractor shall also furnish, if so desired by the Engineer, the
following documents duly signed by him or his authorized
representatives:
i. Variation statement showing the altered items, if any
against those provided in the approved drawings.
ii. Original site instruction book.
iii. Original registers for various quality control tests as
specified.
iv. Register of consumption of materials.
5.1.55 Termination
The Engineer on behalf of the Employer or the Contractor may terminate the
Contract if the other party causes a fundamental breach of the Contract. For this
purpose, 14 days’ notice in writing shall be served by either party on the other
party clearly mentioning the particular grounds of Breach of Contract with a copy
to the Employer.
Fundamental breaches of Contract include, but shall not be limited to the

following:
a. the Contractor stops work for 28 days when no stoppage of work is shown
on the current programme and the stoppage has not been authorized by the
Engineer;
b. the Employer or the Contractor is declared bankrupt or goes into liquidation
other than for a reconstruction or amalgamation;
c. the Engineer gives Notice that failure to correct a particular defect is a
fundamental breach of Contract and the Contractor fails to correct it within
a reasonable period of time determined by the Engineer;
d. the Contractor does not maintain a security which is required;
e. the Contractor has delayed the completion of works by the number of days
for which the maximum amount of liquidated damages can be paid as
defined in the Contract Data; and
f. If the Contractor, in the judgment of the Engineer or the Employer has
engaged in corrupt or fraudulent practices in competing for or in executing
the Contract.
g. If the Contractor, having been given a notice in writing by the Engineer, fails
to rectify, reconstruct or replace any defective work or continues the
execution of work in an inefficient, improper, un workman – like manner or
not in accordance with sound Engineering practices or without complying
with the directions and requirements within a period of 10 days of the issue
of said notice.
h. If the Contractor being a Company shall pass a resolution or a court shall
make an order of the effect that the company shall be wound up or if a
receiver or a manager on behalf of the creditor shall be appointed or if
circumstances shall arise which entitle the court of creditor to appoint a
receiver or manager or to make a winding up order.
i. If the Contractor commits any acts of defaults with respect to conditions of
contract.
Notwithstanding the above, the Engineer on behalf of the Employer may
terminate the Contract for convenience.
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If the Contract is terminated the Contractor shall stop work immediately,

make the Site safe and secure and leave the Site as soon as reasonably
possible.
After the termination of the contract under this clause, the Employer shall be
at liberty to get the balance work executed through some other contractual
agency or through departmental means or to abandon the balance work
altogether or to modify the design and scope of the work in any manner. The
Contractor shall have no claim against the Employer in this regard.
5.1.56 Payment Upon Termination

If the Contract is terminated because of a fundamental breach of Contract by the
Contractor, the Engineer shall issue a certificate for the value of the work done
less advance payments received upto the date of the issue of the certificate, less
other recoveries due in terms of the contract, less taxes due to be deducted at
source as per applicable law and less 5% of the contract value towards
compensation for the breach of contract. The total amount of liquidated
damages and compensation for breach of contract shall, however, be limited to
7.5% of the contract value or the amount available with the Engineer (in the shape
of retention money, performance security and due amount of work done if any),
whichever is less. The requisite amount for which the Contractor may become
liable shall be realized by encashing the performance security furnished by the
Contractor and/ or from other amounts due to the Contractor in respect of this
work.
If the Contract is terminated at the Employer’s convenience or because of a

fundamental breach of Contract by the Employer, the Engineer shall issue a
certificate for the value of the work done. This work value shall take into account
the cost of balance material brought by the Contractor and available at site, the
reasonable cost of removal of Equipment, repatriation of the Contractor’s
personnel employed solely on the Works, and the Contractor’s costs of
protecting and securing the works. The advance payment received upto to the
date of the certificate, other recoveries due in terms of the contract and the taxes
due to be deducted at source as per applicable law, shall be detected from the
work value.
5.1.57 No Compensation for Alteration in or Restriction in Works

If at any time after the commencement of the work the Employer, for any reason
whatsoever, does not require the whole Project/Work or part thereof to be
carried out, the Engineer shall give notice in writing of the fact to the Contractor,
who shall have no claim to any payment or compensation whatsoever on account
of any profit or advantage, which he might have derived from the execution of
the work in full, but which he did not derive in consequence of the full amount
of work not having been carried out, neither shall he have any claim for
compensation by reasons of any alteration having been made in the approved
specifications, drawings, designs and instructions, which shall involve any
curtailment of the work originally contemplated.
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5.1.58 Property
All materials on the Site, Plant, Equipment, Temporary works and Works are
deemed to be the property of the Employer, if the contract is terminated as per
Clause. 5.1.55 above because of a Contractor’s default.
5.1.59 Release for Performance

If the Contract is frustrated by the outbreak of war or by any other event entirely
outside the control of either the Employer or the Contractor the Engineer shall
certify that the Contract has been frustrated. The Contractor shall make the Site
safe and stop work as quickly as possible after receiving this certificate and shall
be paid for all work carried out before receiving it and for any work carried out
afterwards to which commitment was made.
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5.2 Conditions of Particular Application

Contract Data
The Contract Data hereunder pertains to some specific, but in no way exhaustive, information on the
Project/Work. The bidders are required to study and account for this data in conjunction to various
other Sections of the Document. GCC stands for ‘General Conditions of Contract’.
Conditions Ref. GCC Data

Clause
Name of the Project/Work 5.1.1 Construction of Animal Carcass Incinerators Plant on Design, Build
Basis Including 5 years Annual Maintenance Under Chandigarh
Smart City Project
Employer’s name and 5.1.1 Name: Chandigarh Smart City Limited (CSCL),
address. Address: Building No. 1, 2nd and 3rd Floor, Adjoining SCO 17-18-19,
Over New Bridge, Sector 17-A, Chandigarh -160017
Authorized representative of 5.1.1 Chief Executive Officer, Chandigarh Smart City Limited (CSCL),
the Employer
Engineer’s name and 5.1.1 General Manager (Technical & Engineering), Chandigarh Smart
address. City Limited (CSCL)
Address: Building No. 1, 2nd and 3rd Floor, Adjoining SCO 17-18-19,
Over New Bridge, Sector 17-A, Chandigarh -160017
Defect Liability Period. 5.1.1 & It is Twelve (12) Months from the date of completion.
5.33
Intended Date of Completion. 5.1.1 & The intended completion date for the whole works is 24 (Twenty
5.1.14 Four) Weeks after start of the work.
Start Date. 5.1.1 The start date shall be from the date of signing of Contract
Agreement between the parties.
Additional document that 5.1.2 RFP Document duly signed by the Successful Bidder and
also form part of contract. Performance Bank Guarantee.
The law which applies to the 5.1.3 The Law of the Union of India and the language shall be English.
Contract. No proceedings relating to this Contract shall be taken by the
Successful Bidder in any Court of Law except in Chandigarh.
Sub-Contracting 5.1.7 Only Civil Works may be sub-contracted. Moreover, Sub-
Contracting of incinerator components is not allowed.
Key Personnel 5.1.9 Refer Manpower Requirement given in the scope of work and
specifications
The Period for Submission of 5.1.26.1 4 weeks from the date of signing of Agreement.
the Programme for approval
of Engineer.
The amount to be withheld 5.1.26.3 Rs. 10,000/- (Rupees Ten Thousand only).
for failing to Submit
“programme/updated
programme”, within the
stipulated period.
The minimum equipment for 5.1.31.1 Not applicable
field laboratory (a)
The Additional Compensation 5.1.41.1(f) Substantially adverse ground conditions encountered during the
Events are: course of execution of work not provided in the bidding
Document.
Presence of historical, archeological or religious
structures, Monuments interfering with the works.
Restriction of access to ground imposed by civil, judicial, or military
authority.
The currency of the Contract. 5.1.43 Indian National Rupees.
Secured advance 5.1.48 Not Applicable.
Performance security 5.1.49.1 5% of the Contract Value by way of unconditional and irrevocable
Bank Guarantee issued by a National/Scheduled Bank
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The Schedule of submission 5.1.54.1 Thirty (30) days after the Completion of Work.
of As-Built Drawings and/or
Operation and Maintenance
Manual:
The amount to be withheld 5.1.54.2 Rs. 20,000 (Rupees Twenty Thousand only) per As-built drawing or
for failing to supply “as built” 0.5 % of the Contract Price, whichever is higher.
drawings and/or Rs. 20,000 (Rupees Twenty Thousand only) for Maintenance
Maintenance Schedule, if any, Schedule.
by the date required:
Maximum Limit of liquidated 5.1.55 (e) 5% of the Contract Value.
damages
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Section 6: Project Implementation and Payment Schedule

6.1 Milestones and Payment Schedules for Implementation Phase
Based on findings of the Site survey done by the Contractor, the Contractor may propose
a change in the orientation of individual units to be deployed in the overall scope. CSCL
also retains the right to change individual units to be deployed for each scope item. The
final decision on change in implementation and related change in payment schedules shall
be at the discretion of CSCL.
The project implementation timelines and payment schedule shall be as under:
T= Date of Contract signing.
S. Milestone Timeline Payment

No.
1 Mobilization at site, Setting up of Site office, Deployment T+2 weeks Mobilization advance
of Team
2 Completion of Site Survey, Submission and approval of T+4 weeks 10 % of CAPEX
detailed engineering design and working drawings by the
engineer along with stage wise project implementation
schedule, designs and working drawings, NOC from
CPCC, etc.
3 After completion of civil work as per scope of work T+ 12 30 % of CAPEX
weeks
4 Delivery of incinerator at site, Providing Third party T+16 30 % of CAPEX
inspection report after delivery. weeks
Completion of Foundation work. Submission of stage
wise bills.
5 Installation of incinerators, Air Pollution Control T+22 10 % of CAPEX
devices & other accessories, Stack etc. completion of weeks
civil & Electrical works. Submission of stage wise
bills.
6 Successful Testing & Commissioning of incinerator T+24 weeks 20 % of CAPEX
Project Completion Certificate as per Contract and
Handing over to CSCL.
Submission of stage wise bills.
Note:
a. Any penalties/ liquidated damages, as applicable, for delay and non-performance, as

mentioned in this bidding document, will be deducted from the payments for the respective
milestones. GST as applicable will be collected separately on penalties/Liquidated Damages.
b. Taxes, as applicable, will be deducted as per the prevalent rules and regulations.
6.2 Milestones and Payment Schedules AMC Period
The DLP phase will start as soon as commissioning (T+24 weeks) occurs. The Selected
Bidder will be required to provide post implementations support for a period of 5 Years.
Payment of AMC phase will be made on quarterly basis (at completion of each quarter)
based on the adherence to terms & conditions, for the amount quoted for each respective
year.
S. No. Payment Milestones for the Payment Schedule Deliverable Remarks

Implementation
1. Defect Liability Period (Year 1 of O&M) Nil Successful
Completion
2. Year 2- Year 5 (both inclusive) Quarterly AMC fee at AMC Report
the end of each
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quarter
Note: Loss or damage to the Works or Materials to be incorporated in the Works between the Start
Date and the end of the Defects Liability Period shall be remedied by the Contractor at Contractor’s cost
if the loss or damage arises from the Contractor’s acts or omissions.
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Section 7: Form of Agreement

INR 500/- NON JUDICIAL STAMP PAPER
This agreement made …. Date…. day of …. Month…. 20…. between Chief Executive Officer (CEO), Chandigarh
Smart City Limited (CSCL), Building No. 1, 2nd and 3rd Floor, Adjoining SCO 17-18-19, Over New Bridge,
Sector 17-A, Chandigarh – 160017 (INDIA) (hereinafter called “the Employer”) and
……….name and address of contractor………… (Hereinafter called “the Successful Bidder/Contractor”) or the other
part.
Whereas, the Employer is desirous that the Successful Bidder/Contractor execute “Construction of Animal
Carcass Incinerators Plant on Design, Build Basis Including 5 years Annual Maintenance Under Chandigarh Smart
City Project” (hereinafter called “the Works”) and the Employer has accepted the bid by the Successful
Bidder/Contractor for the execution and completion of such works and the remedying of any defects therein, at
a cost of INR …………value of contract. only.

NOW THIS AGREEMENT WITNESSETH as follows:
In this agreement, works and expression shall have the same meanings as are respectively assigned to them in
the Conditions of Contract (hereinafter referred to and they shall be deemed to form and be read and
constructed as part of this Agreement).

In consideration of the payments to be made by the Employer to the Successful Bidder/Contactor as hereinafter
mentioned, the Successful Bidder/Contractor hereby covenants with the Employer to execute and complete the
works and remedy and defects therein in conformity in all aspects with the provisions of the Contract.
The Employer hereby covenants to pay the Successful Bidder/Contractor in consideration of the execution and
completion of the works and the remedying the defects wherein Contract price or such other sum as may become
payable under the provisons of the Contract at the times and in the manner prescribed by the Contract.
The following documents shall be deemed to form and be ready and construed as part of this Agreement Viz.
Letter of Intent (LOI)
Request for Proposal (RFP)
Contractor’s Bid and
Any other documents listed in the contract data as forming part of the Contract:
In witnessed whereof the parties there to have caused this Agreement to be executed the day and year first
before written.
For the Employer For the Successful Bidder/Contractor
Signed (Authorized Signatory) Signed

(Authorized Signatory)
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Construction of Animal Carcass Incinerators Plant Including 5 years Annual Maintenance on Design, Build Basis Under Chandigarh Under Smart City
Project
Annexure 1: Drawings
Page 92 of 97
Construction of Animal Carcass Incinerators Plant Including 5 years Annual Maintenance on Design, Build Basis Under Chandigarh Under Smart City
Project
Page 93 of 97
Construction of Animal Carcass Incinerators Plant Including 5 years Annual Maintenance on
Design, Build Basis Under Chandigarh Under Smart City Project
Page 94 of 97
Annexure 2A: Format for Performance Bank Guarantee

[On Appropriate Stamp Paper] Bank Guarantee No.
(On Rs. 100/- non- judicial stamp paper)
1. In consideration of the Chandigarh Smart City Limited, Building No.1, 2nd and 3rd Floor, Adjoining
SCO 17-18-19, Over New Bridge, Sector 17A, Chandigarh - 160017 (hereinafter called ‘the CSCL’)
having agreed to M/s Firm name with address (hereinafter called the said ‘Successful bidder(s)’)
from the demand, under the terms and conditions of work order No. _______________Dated
______________ made between Chandigarh Smart City Limited and M/s Firm name for the Name of
work (hereinafter called ‘the said Agreement’) of security deposit for the due fulfilment by the said
Successful bidder(s) of the terms and conditions in the said Agreement on production of Bank
Guarantee for Rs. _____________ (Rupees ______________________ Only) we, Bank name with address,
(Indicate the name of Bank) (hereinafter referred to as ‘the bank’) at the request of M/s Firm name,
Successful bidder(s) do hereby undertake to pay to the CSCL an amount not exceeding of Rs.
___________ (Rupees __________________ Only) on demand by CSCL.
2. We, Bank name, do hereby undertake to pay the amount due and payable under this guarantee
without any demur, merely on a demand from the CSCL stating that the amount claimed is required
to meet the recoveries due or likely to be due from the said Successful bidder(s). Any such demand
made on the bank shall be conclusive as regards the amount due and payable by the bank under
this guarantee. However, our liability under this guarantee shall be restricted to an amount not
exceeding Rs. _________ (Rupees ____________________ Only).
3. We undertake to pay to the CSCL any money so demanded notwithstanding any dispute or disputes
raised by the Successful bidder(s) in any suit or proceedings pending before any court or Tribunal
relating thereto, our liability under this present being, absolute and unequivocal. The payment so
made by us under this bond shall be valid discharge of our liability for payment hereunder and the
Successful bidder(s) shall have no claim against us for making such payment.
4. We, Bank name with address, further agree that the guarantee herein contained shall remain in full
force and effect during the period that would be taken for the performance of the said agreement
and that it shall continue to be enforceable till all the dues of the CSCL under or by virtue of the
said Agreement have been fully paid and its claims satisfied or discharged or till person-in-charge
on behalf of the CSCL certifies that the terms and conditions of the said Agreement have been fully
and properly carried out by the said Successful bidder(s) and accordingly discharges this guarantee,
or till 8 months from the date of submission of bid whichever is earlier.
5. We, Bank name with address, further agree with the CSCL that the CSCL shall have the fullest liberty
without our consent and without affecting in any manner our obligations hereunder to vary any of
the terms and conditions of the said Agreement or to extend time of performance by the said
Agreement or the extend time of performance by the said Successful bidder(s) from time to time or
to postpone for any time or from time to time ant of the powers exercisable by the CSCL against
the said Successful bidder(s) / Suppliers and to forebear or enforce any of terms and conditions
relating to the said agreement and we shall not be relieved from our liability by reason of any such
variation, or extension being granted to the said Successful bidder(s) / Suppliers or for any
forbearance, act or omission on the part of the CSCL or any indulgence be the CSCL to the said
Successful bidder(s) / Suppliers or by any such matter or thing whatsoever which under the law
relating to sureties would, but for this provision, have effect of so relieving us.
6. This guarantee will not be discharged due to change in the constitution of the bank or the Successful
bidder(s).
7. We, Bank name with address, lastly undertake not to revoke this guarantee except with the previous
consent of the CSCL in writing.
8. This Guarantee shall be valid up to _______________unless extended on demand to be made by the
CSCL. Notwithstanding anything mentioned above, our liability against this guarantee is restricted
to Rs. __________ (Rupees ____________________________ Only) and unless a claim in writing is lodged
with us within six months of the date of expiry or the extended date of expiry of this guarantee, all
Page 95 of 97
our liabilities under this guarantee, shall stand discharged.

Dated the __________________day of ______________ 200__
For _______________________________________
(Indicate name of Bank)
Page 96 of 97
Annexure 2B: Format for Bank Guarantee for Mobilization

Advance
[On Appropriate Stamp Paper]
Bank Guarantee No.
To

Chandigarh Smart City Limited (CSCL)
Building No.1, 2nd and 3rd Floor, Adjoining SCO 17-18-19, Over New Bridge, Sector 17A, Chandigarh
- 160017
WHEREAS ……….name of contractor ………… (hereinafter called the “the Contractor”) has undertaken a
pursuance of Contract No. …………………… dated ……………… to execute the work “Construction of Animal
Carcass Incinerators Plant on Design, Build Basis Including 5 years Annual Maintenance Under
Chandigarh Smart City Project” (hereinafter called “the contract”)
AND WHEREAS it has been stipulated by you in the said contract that the Contractor shall furnish you
with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance
with the obligation in accordance with the Contract.
AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee. NOW THEREFORE we
hereby affirm that we are the Guarantor and responsible to you on behalf of the Contractor, up to a
total of INR …………amount of guarantee.………… only such sum being payable in the types and
proportions of currencies in which the Contract Price is payable. And we undertake to pay you, upon
your first written demand and without cavil or argument any sum or sums within the limits of INR
…………amount of guarantee.………… only as aforesaid without your needing to prove or to show grounds
or reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Contractor before presenting
us with the demand.
We further agree that no change or addition to or other modification of the Terms & Conditions of the
Contract or to the Works to be performed there under or of any of the Contract Document(s) which
may be made between you and the Contractor shall in any way release us from any liability under this
guarantee and we hereby waive notice of any such change, addition of modification.
The Guarantee shall be valid for the period at least Twenty-Eight (28) Days beyond the date of issuing
Hand Over Certificate on completion of work.
The Guarantee shall be encashable at Chandigarh.
Signature and Seal of the Guarantor _____________________________
Name of the Bank _____________________________
Address of the Bank _____________________________
Dated _____________________________
Page 97 of 97

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m333

CONSTRUCTION OF ANIMAL CARCASS

Chandigarh Smart City Limited

Notice Inviting Tender

Chief Executive Officer (CEO)

Details Regarding Tender Process

Date of Submission of Pre-Bid queries to be submitted at [email protected] by 05.06.2019 (Wednesday)

ACRONYM FULL FORM

2.29 Performance Security ...........................................................................................................................................19

Contract Data ......................................................................................................................................................................87

Section 1: Introduction and Background

1.2 About The Project

1.3 Project Objectives

1.4 Project Benefits

1.5 Brief Scope of Work

Section 2: Instructions to Bidders

failing which the Proposal would be liable to be considered as non-

S. No. Parameter Eligibility criteria Supporting documents required

One Incinerator having minimum

Three Incinerators each having

The Incinerator(s) for which Bidder

Make in India), Order 2017 vide its Notifications No P-45021/2/2017-B.E.II dated

2.4 One Bid Per Bidder

 RFP Fee of Rs 10,000/- + GST @ 18%

2.12 Bid Prices

2.14 Bid Validity

2.15 Bid Security (Earnest Money)

2.19 Deadline for Submission of the Bids

2.20 Late Bids

E. Bid opening and Evaluation

After completion of Technical evaluation, CSCL would prepare a list of Technically

Thereafter, Financial Bids of only technically qualified/eligible Bidders shall be

2.22 Process to be Confidential

2.24 Examination of Bids and Determination of Responsiveness

2.28 Notification of Award and Signing of Agreement

2.29.2 It shall be issued by (a) a Nationalized/Scheduled Indian Bank or (b) a foreign

“Corrupt Practice” means the offering, giving, receiving or soliciting of anything

“Fraudulent Practice” means a misrepresentation of facts in order to influence

Section 3: Bid Data Sheets

3.1.2 Format for Bid Cover Letter

Chandigarh Smart City Limited

Sub: Submission of Eligibility Proposal

3.1.3 Format for Particulars of the Bidder

Signature of Authorized Representative

3.1.4 CA Certificate For Net Worth For Bidder

Chief Executive Officer (CEO),

Chandigarh Smart City Development

S. No. Financial Year Networth (Rs in

Signature of Auditor (with official seal)

3.1.5 Bidders Annual Turnover (Turnover of Bidder) and Profitability

Chief Executive Officer (CEO),

Chandigarh Smart City Limited

S. Details FY 2015-16 (in FY 2016-17 (in FY 2017-18 (in Average Turnover

S. Details FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18

Signature of Auditor (with official seal)

3.1.6 Financial Capabilities

3.1.7 Performa for Source of Finance

Chief Executive Officer (CEO)

Chandigarh Smart City Limited (CSCL)

________________________ Date: _

I, _ authorized signatory of M/s._______sole

Sub: RFP for __________ (RFP Ref. No. dated _)