Use Cases Scenario for Attendance Management

Automated Attendance Tracking

Leave Management

Overtime and Work Hours Calculation

Attendance Policies Enforcement

Integration with Payroll

Remote Work and Flexible Scheduling

Compliance and Reporting

Employee Self-Service

Performance and Productivity Insights

Emergency and Crisis Management

Features and Functionalities

Time Tracking and Attendance Recording

Leave Management

Real-Time Attendance Monitoring

Overtime and Shift Differentials

Integration with Payroll

Employee Self-Service

Compliance and Audit Trails

Time and Attendance Recording: Automatically record clock-in and clock-out
times for employees using biometric systems, RFID cards, or mobile apps.
Shift Management: Manage employee schedules and shifts to ensure proper
coverage and adherence to work hours.

Leave Requests: Allow employees to submit leave requests through the HRMS,
specifying types of leave (e.g., vacation, sick leave, maternity/paternity leave).
Approval Workflow: Implement workflows for managers to review and approve
leave requests, ensuring proper staffing and compliance with policies.

Overtime Tracking: Automatically calculate and track overtime hours worked by

employees based on predefined rules and regulations.
Work Hours Compliance: Ensure compliance with labor laws and regulations
regarding maximum work hours, breaks, and overtime compensation.

Policy Configurations: Define attendance policies such as late arrival penalties,

absenteeism thresholds, and grace periods.
Automated Notifications: Send alerts and notifications to employees and
managers for violations of attendance policies or upcoming shifts.

Payroll Processing: Integrate attendance data with payroll systems to accurately

calculate employee salaries, bonuses, and deductions.
Time-off Accruals: Automatically update time-off balances (e.g., vacation days,
sick days) based on attendance records for payroll purposes.

Remote Attendance Tracking: Manage attendance for remote and distributed

teams through virtual attendance tracking tools.
Flexible Scheduling: Allow employees to adjust work schedules and telecommute
while ensuring accurate attendance tracking and compliance.

Regulatory Compliance: Generate reports and analytics to ensure compliance

with labor laws, union agreements, and organizational policies.
Audit Trails: Maintain audit trails of attendance records and changes for
regulatory audits and internal reviews.

Self-Service Portal: Provide employees with access to view their attendance

records, submit leave requests, and manage their schedules.
Mobile Accessibility: Enable mobile-friendly interfaces for employees to clock
in/out, check schedules, and request time off on-the-go.

Attendance Patterns: Analyze attendance data to identify trends, patterns, and

correlations with employee performance and productivity.
Absenteeism Management: Implement strategies to reduce absenteeism and
improve employee attendance through data-driven insights.
Emergency Response: Quickly identify and contact employees during
emergencies or crises based on real-time attendance data.
Continuity Planning: Ensure business continuity by maintaining accurate
attendance records and adapting schedules during unexpected events.

Clock-In/Clock-Out: Employees can record their work hours by clocking in and

out using various methods such as biometric scanners, RFID cards, web-based
systems, or mobile apps.
Shift Management: Manage employee schedules and shifts, including flexible or
staggered work hours, to accommodate different work arrangements.
Leave Types: Support multiple types of leave such as vacation, sick leave,
personal leave, maternity/paternity leave, and other custom leave categories.
Leave Requests: Allow employees to submit leave requests through the HRMS,
specifying dates, leave type, and reason.
Approval Workflows: Route leave requests to supervisors or managers for
approval, ensuring proper staffing and compliance with company policies.

Dashboard and Reporting: Provide supervisors and managers with real-time

dashboards and reports to monitor employee attendance, including late arrivals,
early departures, and absences.
Alerts and Notifications: Send notifications to supervisors and employees for
attendance-related events such as late arrivals or pending leave approvals.

Overtime Tracking: Automatically track and calculate overtime hours worked

based on predefined rules and thresholds.
Shift Differentials: Calculate and apply shift differentials for employees working
outside regular hours or during specified shifts.

Payroll Integration: Seamlessly integrate attendance data with the payroll

module to calculate accurate salaries, bonuses, deductions, and reimbursements.
Compliance with Labor Laws: Ensure compliance with labor regulations
regarding work hours, overtime, and minimum rest periods.

Self-Service Portal: Provide employees with access to view their attendance

records, check leave balances, submit leave requests, and update personal
information.
Mobile Accessibility: Enable employees to access attendance features and
perform tasks on-the-go via mobile devices, enhancing convenience and
flexibility.

Audit Trails: Maintain detailed audit logs of attendance records, changes, and
approvals for compliance audits and internal reviews.
Data Security: Ensure data security and privacy measures are in place to protect
sensitive attendance information from unauthorized access or breaches.
Scenario
Both Missed punch
in missed punch
out missed punch
Missed punch manual correction
planned leave
unplanned leave for manual correction
by mistake punchout before 15-20 minutes shift
end and again punchin
project based hours
celebration punch
lunch break punch in/punchout

through mobile punch geographic location add

remove employee from office try to punch

twice punch at the time shift in and after shift out

punch
punch in already and after 15 minuts again punch

if punch in and punchout from different location

Description
to be in biomatric setup, attendance regularization need manager
approval

Yes/No, if yes then show present

Yes/No, if yes then prior approval days

will consider full day.missed punchout after 12 or 24 hours auto

punchout

due to some office event we need to do punchout early

set the maxtime time limit of break after that punch it should show
break exceed
set the range of location employee punch in/punch out after range
cant punch
if employee resigned from his job after that if he punch it should not
be punch it will be consider as visitor
In this scenario, the second punch would likely be ignored, and your
leaving time would remain based on the first punch.
suppose employee already punch and he forget I didn’t punch after 15
minuts he punch again and went out side for emergency and again
punch 2 PM what will happen happen

Imagine a sales representative moving from one area to another to

complete his sales . He may mark his attendance at the office in the
morning, but end his day with a punch at the distributor’s office in
another location.
Types of Attendance Report
Daily Attendance Report

Monthly Attendance Summary

Absenteeism Report

Overtime Report

Leave Balance Report

Late Arrival and Early Departure Report

Shift Attendance Report

Attendance Exception Report

Employee Attendance Summary

Departmental Attendance Report

Attendance Compliance Report

Customizable Attendance Reports

Master Report Format

Summary Metrics

Department-Wise Summary

Employee Attendance Details

Detailed Daily Attendance Record

Description
Purpose: Offers a daily snapshot of employee attendance.
Content: Lists employees who clocked in and out, including their
times. Highlights absences, tardiness, and early departures.

Purpose: Summarizes attendance data for a month.

Content: Includes total workdays, leaves taken, instances of
tardiness, early departures, and absences for each employee,
providing an overview of attendance patterns and trends.

Purpose: Tracks absenteeism patterns over a specified period.

Content: Details the frequency and reasons for absences,
identifying employees with high absenteeism rates for potential
follow-up.
Purpose: Monitors overtime hours worked by employees.
Content: Lists total overtime hours per employee, including
dates and reasons for overtime, aiding in overtime
compensation management and workload distribution analysis.

Purpose: Provides information on employees' leave balances.

Content: Shows accrued leave, leave taken, and remaining
balances for different leave types (e.g., vacation, sick leave,
personal leave).

Purpose: Highlights instances of tardiness and early departures.

Content: Includes dates and times of tardiness and early
departures for each employee, helping address punctuality
issues.

Purpose: Tracks attendance for different shifts (e.g., day,

evening, night).
Content: Lists employees working each shift, their clock-in and
clock-out times, and any irregularities, useful for shift-based
operations.

Purpose: Identifies anomalies and exceptions in attendance

records.
Content: Details missed punches, unauthorized absences, and
other discrepancies, assisting in maintaining accurate
attendance data.
Purpose: Provides a comprehensive attendance summary for
individual employees.
Content: Includes detailed attendance records, leave taken,
overtime worked, and any attendance-related disciplinary
actions, useful for performance reviews and evaluations.

Purpose: Summarizes attendance data by department.

Content: Aggregates attendance records for all employees in a
department, including attendance trends, leave taken, and
overtime worked, supporting departmental management and
planning.

Purpose: Ensures compliance with labor laws and company

policies.
Content: Tracks compliance with work hours, breaks, and
overtime regulations, identifying potential non-compliance
issues for corrective actions.
Purpose: Allows for customized reporting based on specific
organizational needs.
Content: Users can define parameters, filters, and formats to
generate reports tailored to specific requirements, such as
project-specific or location-based attendance.

Matric-Total Employees,Total Working Days,Overall Attendance

%,Overall Absence %,Average Hours Worked/Day
Department ,Total Employees ,Avg Attendance % ,Days
Present ,Days Absent ,Late Arrivals, Early Departures

Employee ID ,Name ,Dept ,Designation ,Days Present, Days

Absent ,Late Arrivals, Early Departures ,Approved
Leaves,Unapproved Absences ,Hours Worked

Date Day Employee ID Name Check-in Time Scheduled Check-in

Check-out Time Scheduled Check-out Hours Worked Status
Report Format
Details Included: Date, Employee ID, Name, Check-in Time,
Check-out Time, Total Hours Worked, Status
(Present/Absent/Late)

Details Included: - Month, Employee ID, Name, Number of

Days Present, Number of Days Absent, Number of Late
Arrivals, Number of Early Departures, Total Working Hours.

Details Included: Date, Employee ID, Name, Days Absent,

Reason for Absence (if provided), Percentage of
Absenteeism.

Details Included: Date, Employee ID, Name, Regular Hours

Worked, Overtime Hours, Total Hours, Overtime Rate,
Overtime Pay.

Details Included: Employee ID, Name, Leave Type (Sick,

Vacation, etc.), Start Date, End Date, Total Leave Days,
Leave Balance.

Details Included: Date, Employee ID, Name, Check-in Time,

Scheduled Check-in Time, Check-out Time, Scheduled
Check-out Time, Number of Late Arrivals, Number of Early
Departures.

Details Included: Shift Name, Employee ID, Name, Date,

Check-in Time, Check-out Time, Total Hours Worked, Status
(Present/Absent/Late).

Details Included: -Employee ID Name Dept Date Day Check-

in Time Scheduled Check-in Check-out Time Scheduled
Check-out Exception Type Remarks
Details Included: Employee ID, Name, Date Range, Total
Days Present, Total Days Absent, Total Late Arrivals, Total
Early Departures, Total Working Hours.

Details Included: Department Name, Employee ID, Name,

Date, Check-in Time, Check-out Time, Total Hours Worked,
Status (Present/Absent/Late).

Details Included:- Employee ID Name Dept Days Present

Days Absent Late Arrivals Early Departures Unapproved
Absences Approved Leave, Compliance % Compliance Status
Remarks

Purpose: Tailored to specific organizational needs.

Details Included: Varies depending on requirements. Can
include custom fields like project codes, location, etc.