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    IOM Centralization of Access Control and CCTV Systems

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    IOM Centralization of Access Control and CCTV Systems

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    jazar
    5 views3 pages

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    IOM Centralization of access control and cctv systems (3)

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    5 views3 pages

    IOM Centralization of Access Control and CCTV Systems

    Uploaded by

    jazar

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 3

    interoffice memorandum

    to : CHIEF EXECUTIVE OFFICER

    from : ADMINISTRATION DEPARTMENT

    subject : CENTRALIZATION OF ACCESS CONTROL AND CCTV SYSTEMS

    date : 27/05/2024

    CC:

    As you instructed, in order to streamline the CCTV system and Access Control System and
    centralize the operations at the administration department, please find a proposal with the
    action plan, cost, scope of work, and so on for your review and approval. The administration
    will be entirely responsible for the management of both systems in accordance with Ministry
    of Interior guidelines.

    Project Shifting of Existing CCTV Monitoring System


     Shifting & Installation of all existing CCTV devices from the data
    center to the proposed CCTV equipment room.
     Data Cables pulling from existing data center to proposed CCTV
    equipment room.
     Electrical cabling for power supply.
    Action Plan
     Shifting of existing Switches & NVR from data center to proposed
    CCTV & accesses control equipment room.
     Installation of dedicated UPS for the CCTV as per MOI
    requirements.

    Cost AED: 4000.00 Approximately


     All camera and NVR IP details need to be provided.
    IT Support  Admin rights NVR and cameras Password need to be provided.
     CCTV System BOQ needs to be provided.
     1st floor & 10th floor CCTV system as Bulti drawings needs to be
    provided.
     ADMCC last approved report needs to be provided.
     Provide access to Server Room for removing existing CCTV System
    in presence of IT staff.

    Work Week Schedule


    Schedule  The task starts on Friday afternoon, after 12 pm.
     Saturday full day from Morning 9 Am to 6 Pm (Testing &
    Commissioning).
    Project Re-Structuring of Existing Access Control System
     Access Control System Server Remote Access needs to be provided.
     Matrix Software System Admin password needs to be provided by
    IT.
     All branches Access Control system existing device Admin rights
    IT Support Password needs to be provided by IT.
     All branches Access Control system existing device IP details need
    to be provided by IT.

     Develop a device classification, mapping, and network architecture


    flowchart for future reference.
     Existing user license will expire in June 2024 and need to be
    renewed.
     User access privileges for all staff to be established to have better
    control and audit trials.
     Create a department group in line with our requirements.
     Path controllers and access routes need to be restructured as per
    Action Plan our requirements.
     The user license limit should be increased to 300 to accommodate
    new employees.
     Develop and establish the SOP.
     Access control systems must be integrated with fire alarm systems
    in the event of an emergency evacuation, according to Civil Defense
    prerequisites.
     New Branch Access control system will be integrated.

     Experiencing technical challenges with existing devices when


    enrolling new employees.
     Certain staff members have access to restricted areas.
     Employee data was entered incorrectly, and many mismatches were
    found.
     Due to the same ID recurrence, the staff ID and Matrix ID conflict
    when transmitting data to the HR Software system.
     There are no door access privileges for entry and exit.
    Discrepancies  Employees can access the premises on the 10th floor, even on
    of the Sundays. Need to be realigned.
    Existing
     No control over device software or firmware updates, resulting in
    System
    standby mode.
     IT professionals can modify the controls system without prior
    clearance from the Administration Department.
     Some devices, particularly the IT Room, Switch Room, and Server
    Room, do not appear in the software device list, while being part of
    the same access control system.

    AED: 5000.00 Approximately


    Cost

    2
    Seeking your approval to proceed further.

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