DEAR BIDDER,

SUB : PRE-QUALIFICATION QUESTIONNAIRE

We enclose a questionnaire for your completion which forms a part of the preliminary screening. It should be
noted that all the questions are to be fully answered.

NOTES:

1. DRA are determined to ensure that Contractors engaged in construction work perform their duties with due
regard to Environment, Health & Safety.
2. The awarding of contracts is determined not only on grounds of price & technical ability, but also on past
safety record, present ability to carry out the work safely & without risk.
PROJECT INFORMATION:
Projects DRA POLARIS DRA ASTRA
ERUKKENCHERY HIGH ROAD, T.S.NO 3/3, DOOR NO 384, MADHAVARAM HIGH ROAD,
5/6PT & 5/8, BLOCK NO 115 OF MADHAVARAM, CHENNAI - 600060. COMPRISED IN OLD
MADHAVARAM VILLAGE, MADHAVARAM S.NOS. 1075/1A1 PART, 1075/1A2 PART AND 1075/1B,
TALUK, WITHIN THE LIMITS OF GREATER OLD T.S.NO.20 (AS PER DOCUMENT), NEW T.S. NO: 20/1
Address
CHENNAI CORPORATION (AS PER PATTA), BLOCK NO.57 OF MADHAVARAM
VILLAGE, MADHAVARAM TALUK AND WITHIN THE LIMITS
OF GREATER CHENNAI CORPORATION ZONE - 03,
DIVISION - 28
M/S. DRA AADITHYA SOUTH CITY M/S. DRA AADITHYA SOUTH CITY PROJECTS PRIVATE
Client
PROJECTS PRIVATE LIMITED LIMITED
Architect M/S. KHARCHE & ASSOCIATES M/S. KHARCHE & ASSOCIATES
HIGH RISE RESIDENTIAL BUILDING HIGH RISE RESIDENTIAL BUILDING WITH STILT FLOOR
CONSISTS OF BLOCK-1: STILT FLOOR (FOR (MEANT FOR PARKING) + 1ST FLOOR (MEANT FOR
PARKING USE) + FIRST FLOOR (FOR PARKING) + 2ND FLOOR (GYM, INDOOR GAMES, MULTI-
Type of
PARKING) + 2ND TO 13TH FLOOR WITH 96 PURPOSE HALL AND RESIDENTIAL USE) + 3RD FLOOR TO
Building
DWELLING UNITS; BLOCK-2: GROUND 10TH FLOOR + 11TH FLOOR PART + 12TH FLOOR PART
FLOOR(GYM)+ 2 FLOOR (INDOOR GAMES) WITH 132 DWELLING UNITS
AMENITY BUILDING

SCOPE & DURATION OF WORKS: Scope of work consists of carrying out entire scope of work items in respect
of the Pile cap, general civil work of shell & core, Underground Sump works & STP Sump Works. The overall
duration for completing the work is _______ months for DRA POLARIS & _______ months for DRA ASTRA.

Tender Event Schedule

Issue of Prequalification questionnaire :
Receipt of Filled up PQ Documents :
Issue of Tender Documents to Prequalified Bidders :
Pre – Bid Meeting :
Last date for Submitting Tenders :
Post – Bid Meeting :
Selection of Successful Tenderer :
Tentative Starting Date of Construction :

DATE FOR RETURN OF QUESTIONNAIRE: Kindly submit through mail on or before 10th October 2024.
Any queries related to PQ document, please contact us.

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DETAILS OF BIDDER

Contact : ANANDAN SIVASUNDARAM

Designation : Proprietor

Name of the Company : SHIVANI ENGINEERS AND CONTRACTORS

134 A, Kaushika Niwas, Ground Floor, 1st Main Road, Sri Krishna Nagar,
Address :
Maduravoyal, Chennai-600095

GSTIN : 33AFWPA6581M1ZV

E-mail : [email protected]

Telephone / Mobile : 9791118110

Fax : NA

EXPERIENCE
{Please provide evidence of any relevant previous experience you have on similar scope of construction
contracts mentioning multistoried projects executed by completing Attachment 1. Please give recent projects
where you have worked with the client or any member of the project team including an indication of its size.}

1. PROCESSES, SYSTEMS AND KNOWLEDGE:

Please provide an overview of the systems and processes that you operate in the following areas:
1.1. Detailed Method Statement for Construction Works (Attach)
The detailed Construction Methods Statement will be furnished based on the project details
and work scope upon BOQ and contract confirmation. A template is attached for reference.

1.2. Programme (Attach)

The detailed Construction Programme will be created upon work scope and contract
confirmation.

1.3. Method of Measurement Adopted for Construction Works. (Attach)

The relevant parts of IS 1200 Method of Measurement will be adopted for construction works
based on the work scope upon contract confirmation. The document with the details on IS 1200
Method is attached.

1.4. Design management - do you Employ CAD facilities?

YES

1.5. Quality Management (Attach)

1.5.1. Please forward a copy of your quality policy statement. We do not require copies of your quality
manual or procedures at this stage. (Attach)

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 Attached

1.5.2. Do you operate a management system meeting the requirements of one of the ISO 9000 series
of Standards?
NO

If you normally produce a project management plan (a quality plan or similar document) for each project,
please include a sample and include a list of procedures that you implement on a project. If not, please explain
how you control the Construction work at site.

Attached

2. PEOPLE AND RESOURCES:

Please provide the following information:

2.1. Names of the personnel who will be directly responsible for the management of the project at site
(Please attach curricula vitae, organization chart and roles and responsibilities)

Mr. Dinesh Pandian, Project Manager, CV attached

2.2. Details of support services available either in-house or via out-sourcing (please clearly identify which
of these are in-house):

We have in house support services for deep cleaning and also out-source support services such
as clearing construction debris etc. We can provide exact details of the support services
depending on the work scope.

2.3. Attach the List of major Plants & Equipment proposed to mobilize for this project for carrying out the
Works up to a height of 18 m.

Attached

2.4. Furnish the method of formwork system you are adopting along with the details of formwork Materials
possessed by you.

H frame system

2.5. Escalation matrix- in absence of Project Organization chart

Attached

A summary of your company’s training initiatives:

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3. COMPANY STRUCTURE AND FINANCES.

3.1. Please provide an indication of:

3.1.1. Current workload:

Sr. Prime
Type of
No Project Location Start Finish Value Project
Work
. Consultants

Compoun
Indroyal – d Wall
Thiruvananthapuram August February 1,73,46,0 Colliers
1 Premium and Plot
-Kerala 2024 2025 71- International
Villas Develop
ment

Balance
Chaitanya Whitefield- May January
2 civil 50,00,000 CPDS
-Chiguru Bengaluru 2024 2025
Works

Small value contracts may be added together, and you should also indicate any future contracts you anticipate
which would be concurrent with the work on this project. If your reply covers the work of more than one office,
show which office is handling the work.

3.1.2. Maximum and minimum values of work that you would be willing to undertake:

Maximum : 50 Crores Minimum : 50 Lacs

3.2. Please attach a management organization chart showing all functions and positions that will be
involved in the project, indicating where they will be based e.g., head office, regional office or site.
Along with their responsibilities and authorities’ methods for system adoption and co ordinations. In
this context, please elaborate the coordination activities of persons responsible for Utilities.

Attached

3.3. Please state whether you are able to take Third party Insurance and Workmen’s Compensation
Insurance.

YES

3.4. Please provide a copy of the balance sheet for the past three years, Bank solvency Certificate, Income
Tax Clearance Certificate.

Attached

3.5. Please attach copy of registration with Ministry of labor

Attached for Kerala. We can obtain Tamil Nadu specific as per project needs.

3.6. Please disclose the details of abandoned / left project.

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 NO

3.7. Please disclose the details and status of all arbitrations whether settled or still pending.

NO

3.8. Please elaborate your system of governance of Non-Scheduled Items

Prevailing market rate for labour, material, transportation, loading, unloading, plus 15% of
overheads and profits.

3.9. Please elaborate your Quality control, quantity and Progress monitoring and communication
systems in format control charts along with the details of software’s you are going to use for the
same.

We generate detailed control charts in spreadsheets where we track quality, quantity and work
completion for every project based on the work scope. This can be shared with DRA once the work
scope is finalized.

4. ENVIRONMENT, HEALTH AND SAFETY. (PLEASE FEEL FREE TO USE SEPARATE SHEETS TO ANSWER
THE QUESTIONS)

4.1. Environment, Health & Safety Policy, Organization & Arrangements

4.1.1. Please attach a copy of

4.1.1.1. Your latest Policy signed by the top management representative.

Attached

4.1.1.2. Organization Chart

Attached

4.1.1.3. Procedures & Arrangements

Attached

4.1.2. What is the name and title/designation of the individual in your company who has responsibility
for co-coordinating Environment, Health & Safety matters & reporting on these to your Board of
Directors?

Ashtavadani, Safety in-charge

4.1.3. Please indicate the method you adopt to enforce and promote your Policy & Procedures.

Attached

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4.2. Waste Management and Housekeeping

4.2.1. How do you plan and manage the Construction-waste? Please indicate
methods you adopt for removal, segregation, collection/storage and disposal of various types
of Construction wastes.

We work with licensed construction waste collection companies to collect, segregate and
dispose of the various types of construction waste.

We also adhere to the strict waste handling requirements as outlined by our principals so
that the site is both clean and safe.

More details as attached.

4.2.2. Do you reuse or recycle the Construction waste? Indicate methods for various type of waste
recycled back into your construction process.

We have so far not used recycled materials in our projects. If DRA would like us to consider
such approaches, we are willing to explore.

4.2.3. How do you control spillage of hazardous substance? Is it collected for reuse? Indicate methods
for its disposal.

For all hazardous substances, the team will be responsible and trained for safe handling,
usage and disposal. An approach of reduction in usage of such hazardous substances is
first considered. The packaging materials of the hazardous substances and any spill
handling materials are disposed through licensed waste removal companies.

4.2.4. How do you manage all times to keep work place tidy and free from obstructions?

The site teams will perform pre-work and post-work inspections to ensure that all tools are
cleaned and returned to store. The work area are cleared of any remnant debris and
disposed at the waste collection site and site prepared for the next day work. This cleaning
and inspection will be an ongoing process during the entire project execution.

4.3. Environment Control

4.3.1. Indicate measures those would be taken by you to control air/water/soil/radiation/noise

pollution to protect neighbors, pedestrians and others working on non-construction activities
on the site during the execution of demolition works.

Attached

4.3.2. Also provide typical layout and details of temporary hutments arrangement with Drinking Water,
Sanitation and Electrical Supply for Labour Hutments.

We construct temporary accommodation arrangements for our workmen and recently we

have provided accommodation to 200 workers at Indroyal. We can make similar
arrangements as per requirements.

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4.4. Safety Surveillance & Advice

4.4.1. Please give the name, qualifications & career profile (please attach CVs) of your professional
Safety Adviser or Consultant, together with your proposed site Safety Officer for the
Construction package along with their Authorities and Responsibilities.

Mr. Ragul Kannan. Post Diploma in Fire and Industrial Safety Management, IOSH:
Institutions Of Occupational Safety and Health, 12/2020

CV Attached

4.5. Accident Investigation & Records

4.5.1. Please attach your latest company accident statistics & indicate their basis.

Zero major incidents that requires any Form 14 submission as per Chapter VII: Notice of the
accident in the construction site of the BOCW Act. Other minor incidents such as scrapes,
minor cuts and bruises were handled through provision of First Aid.

4.5.2. What is your procedure for investigating & reporting incidents, accidents, dangerous
occurrences or occupational illness? (Please attach an example of your company
accident/incident report form.) Please confirm whether you are going to place Ist Aid Facilities
/Temporary Dispensary for the workmen at site?

We follow the procedure prescribed in the provision of the law as given below:

Notice of an accident on the construction site

Every notice given under sub-rule(l), sub-rule (2) or sub-rule (4) shall be followed by a written
report to the Inspector, authority under Section 39 of the BOCW Act. The Board and the chief
inspector of building and other construction workers in Form XIV under Schedule XIII with
proper acknowledgement.

4.6. Environment, Health & Safety (EH&S) Training

4.6.1. If you are successful in obtaining a contract what EH&S training has been given, or would be
given to your site Managers, Supervisors, Foremen & Safety Officer who will be involved in the
project? (Please attach details with dates or indicate future training schedule)

EHS Training is offered to our staff on an ongoing basis. A sample module attached for your
reference.

4.6.2. If you are successful in obtaining a contract what EH&S training has been given, or would it be
given to your site Operatives involved in the project? (Please attach details with dates or indicate
future training schedule. Also identify any specialist operative training for plant or specialized
equipment operators.)

Yes. according to the Training Module attached

4.6.3. Provide a copy of the Contents of Site Induction.

Site induction

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 We ensure that every site worker is given a suitable site induction. The induction
module is site specific and highlights any particular risk (including those listed
in Schedule 3 of the CDM 2015 Regulations and control measures that those working on the
project need to know.

The following are considered:

• Senior management commitment to health and safety;

• Outline of the project;
• Management of the project;
• First-aid arrangements;
• Accident and incident reporting arrangements;
• Arrangements for briefing workers on an ongoing basis, e.g. toolbox talks;
• Arrangements for consulting the workforce on health and safety matters;
• Individual worker's responsibility for health and safety.

Site inductions will also be provided to those who do not regularly work on the site, but who visit it
on an occasional (e.g. inspectors) or once-only basis (e.g. trainee). The inductions will be
proportionate to the nature of the visit. Inductions provided to escorted visitors will not have the
detail that unescorted visitors would have. Escorted visitors will be made aware of the main hazards
they may be exposed to and the control measures.

4.6.4. Provide a copy of your Company EH&S Handbook issued to your site employees.

4.7. Safety Performance Awards

4.7.1. Please give details with dates of any awards received.

4.7.2. Do you have a system of award and reward in safety? If yes please provide the details of such
award and the reason for such award

2 of our staff were awarded Safety Awards in the Indroyal Uptown Project

4.8. Memberships Of EH&S Organizations

4.8.1. Please give details of memberships (if any)

NO

4.9. Assets, Plants, Equipment, Tools & Tackles, Vehicles and Pre-Maintenance & Inspection
(Detailed Formats to be attached consisting of Brand Model and Health)

4.9.1. How do you ensure that Plants, Equipment, Tools/Tackles, Vehicles and Personal Protective
Equipment are issued and maintained in a safe condition?

1. Inventory and record keeping - Use, clean and return

2. Tracking tools and equipment with date of purchase, date of service and usage

3. Lock and key designated area for storage

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 4.9.2. Please confirm whether you have in house competency for preventive
maintenance and upkeeping or dependency over outsource

We have an in-house electrician and mechanic who does preventive maintenance on our
equipment. We also have annual maintenance contracts with our equipment vendors for
regular maintenance.

4.9.3. Explain your crisis management plan or Stand by arrangements.

Attached

4.10. Safety Meetings

4.10.1. State the frequency of meetings you hold with staff or safety representatives and its average
duration.

Bi-monthly meeting lasting at least an hour each.

4.11. Safe Systems of Work

4.11.1. Please give brief details of any such systems you have developed for demolition and
dismantling (i.e. Standard Safety Procedures, Safe Work Method Statement, Permit to Work,
Check Lists, etc.)

Attached

4.12. Sub-Contracted Work

4.12.1. How do you assess the Environment, Health & Safety record and competence of companies
with whom you place contracts?

We will check their past Compliance records and collect feedback from their past main
contractors and/or promoters

4.12.2. What actual steps do you take to ensure that such subcontractors comply with their & your
own EH&S Policies?

We will bring all their workmen under our training and EHS Policy implementation

4.13. Discipline

4.13.1. Indicate the disciplinary steps you take on sites to enforce EH&S Policy & Procedures and the
manner in which you control EH&S requirements.

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 By conducting monthly on-site audits and sending the report findings to
management, including deviations noted and recommended corrective
measures.

4.14. Compliance of National & Local Legislation

4.14.1. How do you comply with the relevant legislation for environment, health, safety and welfare
of workers and neighbors? Which is the IS safety code that you follow for Construction works?
Do you have a copy of the same for use at site?

By appointing a relevant consulting body with the responsibility of taking care of the compliance
as per the provisions of Law

4.15. Other Relevant Information

4.15.1. Is there any other relevant information which will assist us in the assessment of your
capabilities to work effectively, regarding the Environment, Health & Safety?

Our monthly audit reports can be verified

4.15.2. Pictures of sites of similar nature taken during construction various stage, to substantiate
safety, quality compliance at your sites.

4.15.3. Management safety commitments

Policy attached

4.15.4. What is the identification System of your workforce at site? Whether you issue the Identity
cards to your Staff and Workman authorizing to enter and perform at particular site?

Uniforms and ID cards and on-site supervisory staff

4.16. What are the operative methods of Identification of Skill of worker?

Experience documentary proof, Written test , Technical Interview , probation period post-
joining and Training period performance review mechanism

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5. TENDERING

Person who will be responsible during tendering if you are invited:

Contact : Anandan Sivasundaram

Designation : Proprietor

Name of the Company : Shivani Engineers and Contractors

Address : 134 A, Kaushika Niwas, Ground Floor, 1st Main Road, Sri Krishna Nagar,
Maduravoyal,Chennai-600095

Telephone / Mobile : 9791118110

Fax :

• Please confirm you can provide a full tender in the time period allowed. YES

• Please confirm that you can comply with all of the contract requirements and conditions. YES

6. DECLARATION

We hereby confirm that the above information is correct and that we have no objection to any of our previous
employers/suppliers being contacted in connection with our trade standing or credit worthiness.

Signature &
: 10-10-2024
Date

Name : Anandan Sivasundaram

Position : Proprietor

On behalf of

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 ATTACHMENT 1 - Details of Experience in Similar Works

Name of contract:

Indroyal The Uptown -

Type of contract:

Balance Civil Works, Finishes, STP

Client : Indroyal Properties Private Limited

Reference : Mr. Madhavan Pillai - CEO

Main Contractor:

Value: Start Date: Finish Date:

41 Crores September 2019 September 2024

Names, addresses, telephone & fax numbers of referees:

Mr.Madhvan Pillai-CEO Indroyal Properties Pvt Ltd,Thiruvananthapuram-7010332012

Mr.Sunny Mathew- Executive Director-Indroyal Properties Pvt Ltd.-9447006784

Key features of work scope:

INDROYAL
217 Premium Apartments, Garden villas,
Penthouses, Duplex Houses, Swimming Pools,
Kids pool, Gym, Yoga Room, Multipurpose hall,
Car Parking

Internal painting 2 million SQFT

External painting 10 Million SQFT
Tiling 1.2 Million SQFT
Granite 1.3 Lacs SQFT
UPVC 1 Lac SQFT
Aluminum 90000 SQFT
Railing 3000 RMT
MS works 100 MT
False ceiling 1.3 Lac SQFT
Concrete 1.4 Lac CFT
Reinforcement Steel 70 MT
Shuttering 20000 SQFT
Blockwork 30000 SQFT
Internal plastering 6 Lac SQFT

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 External Plastering 10 Million SQFT
Gupsum Plastering 1.2 million SQFT
Water proofing 2 Lac SQFT
STP 165 KLD Capacity

ATTACHMENT 2 - Details of Experience in Similar Works

Name of contact: Embassy Taurus Tech Zone

Type of contract:

Painting Works, MS Railing works, Shaft Closure works etc.

Client : Winterfell Realty Pvt Ltd.

Reference : Mr.Sankara Muthuvel –GM - Embassy Group

Main Contractor:

Value: Start Date: Finish Date:

3.5 Crores September 2021 January 2024

Names, addresses, telephone & fax numbers of referees:

Reference : Mr.Sankara Muthuvel –GM - 8129091079

Key features of work scope:

ETTZ
12 Acres of Land and 1 Million SQFT of commercial
Office building.

First SEZ of Thiruvananthapuram.

Handrail 30 MT
Internal painting 1 Million SQFT

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 ATTACHMENT 3- Details of Experience in Similar Works

Name of contract:

SISA Commercial office Building-Bengaluru

Type of contract:

Balance Civil Works, Finishes, Compound Wall, Plumbing etc.

Client : SISA information Security Pvt Ltd

Reference : Mr.Darshan Shanthamoorthy– MD CEO

Main Contractor:

Value: Start Date: Finish Date:

4.5 Crores May 2016 September 2018

Names, addresses, telephone & fax numbers of referees:

Mr.Darshan Shanthamoorthy– MD CEO-9945122551

Key features of work scope:

SISA
1 Acre Land and 30000 SQFT office IT commercial building KIADB-
Bengaluru

Car parking Screed 50000 SQFT

Compound Wall 1000 RFT
Tiling 10000 SQFT
Granite 5000 SQFT
Plumbing 27 Bathrooms
SS Railing 200 RFT

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 ATTACHMENT 4 - Details of Experience in Similar Works

Name of contract: Velammal School Building

Type of contract:

CIvil and Structures

Client : Velammal Group of Schools

Reference : Mrs.Sreeleesha- Director

Main Contractor:

Value: Start Date: Finish Date:

8 Crores March 2019 September 2020

Names, addresses, telephone & fax numbers of referees:

Mrs.Sreeleesha- Diirector -9444340400

Key features of work scope:

VELAMMAL BODHI CAMPUS

19 Acre Property, 75000 Sqft School Building,
Admin Block

Excavation 2.5 Lac CFT

Filling 3 Lac CFT
RCC 1 Lac CFT
Reinforcement Steel 400 MT
Shuttering 1.5 Lacs SQFT
Brickwork 5000 SQFT
Internal Plastering 1.5 Lacs SQFT
External Plastering 25000 SQFT

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 ATTACHMENT 5 – EMBASSY RESIDENCY

Name of contract: Embassy Residency, Chennai

Type of contract:

Finishing and MS Works

Client : Embassy Group

Reference : Mrs. Revathy R

Main Contractor:

Value: Start Date: Finish Date:

5.5 Crores Apr 2013 May 2015

Names, addresses, telephone & fax numbers of referees:

Mrs. Revathy R, DGM-Commercial, Embassy group - 9940101257

Key features of work scope:

EMBASSY RESIDENCY
25 Acres Land 500 Apartments

Internal plastering 1.5 lacs SQFT

External plastering 1 Lac SQFT
Tiling 75000 SQFT
Granite 25000 SQFT
Aluminum 10000 SQFT
Railing 1200 RFT
MS works 20 MT
Car parking Screed 1.25 Lacs SQFT

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