STATE COUNCIL FOR TECHNICAL EDUCATION & VOCATIONAL TRAINING, ODISHA

INTRODUCTION TO IT SYSTEMS (TH-1B)

QUESTION BANK (with Solutions) – UNIT 4 (SET-1)
(Common to 1st & 2nd Sem)
Short Questions & Answers(02 Marks Each)
1. How a user can open a document in OpenOffice Writer and what
are the options for it. Level-2 (understanding)
Answer:
A user can open created document in these ways.
i. Via Quick Starter: Open Quick Starter by these method then click on the
open document. It will show an open dialog box to browse for the desired
file to be open.
ii. Via Start Center:
 Open Start Center by clicking on OpenOffice icon.
 We can open from a list of recent documents.
 The document can also be open from the menu option file.
 Recent Documents list of the File menu.

2. Name four ways to starting a document in OpenOffice Writer.

Level-2 (understanding)
Answer:
1) Via Operating System Menu
2) Via QuickStarter
3) Via Start Center
4) Via File Menu

3. What are the two processes to print a document in OpenOffice

Writer? Level-2 (understanding)
Answer:
1) Quick Printing: These options can utilize to quckly send a document to
your default printer.
2) Controlled Printing: it is a customize printing option we can set
parameters for the printing.

4. Which buttons are present in formatting tool bar for paragraph

formatting? (Write at least 10 button names).
Level-2 (understanding)
Answer:

1. Styles & formatting window 2. Apply style 3. Justify

4. Align left 5. Centered 6. Align Right
7. Line spacing 1 8. Line spacing 1.5 9. Line spacing 2
10. Numbering On/Off 11. Bullets On/Off 12. Paragraph Format Dialog
13. Decrease Indent 14. Increase Indent
5. What is the function of auto correct in Open Office Writer?
(Level-2: Understanding)
Answer:
 It contains common misspellings and typing error, which it corrects
automatically.
 Ex:- “abotu" will be changed to “about”.

6. Outlines the features provided by OpenOffice Calc.

Level – 2 (understanding)
Answer:
 Features provided by Calc include
 It consist of several individuals sheets.
 Functions, which can be used to created formulas.
 Database functions, to arrange, store and filter data.
 It provides Dynamic charts, wide range of 2D & 3D charts.
 Marcos, for recordings.
 Ability to open, edit & save Microsoft Excel Spread sheets.
 Import & export of spread sheets in multiple formats.

7. Which steps need to select use Auto correct in OpenOffice Writer.

Level – 1 (Remembering)
Answer:
Select tools  autocorrect option (to open the auto correct dialog box) there
you can define what strings of text are auto corrected and how.

8. Name the different parts of Calc interface.

Level – 1 (Remembering)
Answer:
 Formula Bar: It consists various formulas like sum, average, max etc.
 Individual Cells: each cell being at the intersection of a Colum and a
row.
 Sheet Tabs: At the bottom of the cells the sheet tab are present. These
tabs enable access to each individual sheet.

9. Explain the steps to freezing or unfreezing rows & columns in

OpenOffice Calc? Level – 2 (Understanding)

Answer:
Freezing A Row & A Column:
 Click into the cell that is immediately below the row you want to frozen and
immediately to the right of the column you want to be frozen.
 Choose Windows  Freeze. A dark line appears, indicating where the
freeze is put.
Unfreezing
To unfreeze rows or columns, choose Window Freeze. The checkmark by
Freeze will be removed.
 10.What is Open Office Tool. Level-1 (Remembering)
Answer:
Open Office Tool is an open source software suite of Apache Open Office
(AOO) that can run on several hardware architecture and various operating
systems.it includes various tools like Writer, Calc, Impress, drawing applications etc.
All these components are well integrated and commonly referred as Open Office
tools.

11.Define Open Office Writer. Level-1 (Remembering)

Answer:
The writer is the word processor component of Apache OpenOffice (AOO). It is
a free alternative to Windows MS Word. It has extensive support for all common file
formats and by default uses the ODF format.

12.What AOO. Level-1 (Remembering)

Answer:
AOO Stands for Apache Open Office. It is a open source software suite of
Apache Open Office that can run on several hardware architecture and various
operating systems.

13. Interpret the step by step process of creating a chart in OpenOffice

Calc ? Level-1 (Understanding)

Answer:
Step-1: Insert data into Calc which is to be graphically represented.
Step-2: Select the data to be included in chart/graph information.
Step-3: Either press the chart icon on standard toolbar or click on insert 
chart option.
Step-4: It will show chart wizard with the default information of the chart as per
the given data.

14. Select different ways to insert a slide to format presentation?

Level-1 (Understanding)
Answer:
This can be done in a variety of ways:
 Insert  Slide.
 Right-click on the present slide, and select Slide  New Slide from the
pop-up menu.
 Click the Slide icon in the Presentation toolbar.

15.What are the different options provide to print a presentation in

OpenOffice Impress? Level-1 (Understanding)
Answer:
 Impress provide many options for printing a presentation:
 With multiple slides on one page.
 With a single slide per page with notes, as an outline, with date & time,
with page name.
LONG QUESTIONS & ANSWERS(05 MARKS EACH)

1. Explain the features of open office. Level-2 (understanding)

Answer :
a. No licensing fees: It's free software. Anyone can use and distribute it
without any charges.
b. Open source: Source code is openly available. Users can distribute,
copy and modify the software as per the AOO's Open-source licenses.
c. Cross-platform: The software can be installed in several hardware
architectures and under multiple operating systems.
d. Extensive language support: Its user interface is available in more than
40 languages including Hindi, Tamil, etc. It also supports spelling,
hyphenation, and thesaurus dictionaries in over 70 languages.
e. Consistent interface: Provides user interfaces with a similar look and
feel for better administration
f. No vendor lock-in: Supports Open Document format i.e., an XML., it
can be opened in any Text editor
g. File compatibility: In addition to its native Open Document formats,
AOO includes PDF and Flash export capabilities, as well as support for
opening and saving files in many common formats including Microsoft
Office, HTML, XML, etc. It also includes the ability to import and edit
some PDF files.
h. Community support: Worldwide community to fix the software issues
and software enhancement.

2. Interpret how to download and install OpenOffice Software.

Level-3 (Apply)
Answer :
a. In order to to download the current version of Apache's OpenOffice
Software, we have to visit its official website i.e.,
https://www.openoffice.org/download/index.html.
b. Then, we have to choose appropriate options for the operating systems,
language, and version of the OpenOffice package to be downloaded.
Click on the 'Download full installation' button. A full installation file, sized
about 135 MB will be downloaded.
c. Start installation with the downloaded file. By clicking Next, we will be
shown a window to choose the installation location.
d. Click on installation button. (installation process will be began and show
some installing information)
e. Then go to next. Here a ‘Costumer Information’ form will be presented to
take complete customer information.
f. After filling the form, click on Next (their another window will be
represented to choose setup type)
g. Choose setup type “typical” and click on next.
h. Click on installation button to begin the installation process.
 After some time open office installation completed wizard appears then
click on “finish”.
i. Now we will have a start link on desktop.
We can open the open office by double clicking the link.

3. Explain the different parts of writer interface? Level-2 (understanding)

Answer:
Writer interface have different parts such as-
(i) Title Bar
(ii) Menu Bar
(iii) Tool Bar
(iv) Right Click Menus
(v) Ruler
(vi) Status Bar

(i) Title Bar: It is situated at the top of the Writer windows and shows the
file name of the current document.
(ii) Menu Bar: The Menu bar is just below the title bar having various
menus. When a menu is clicked it dropdowns and displays several
commands. We will discuss one by one each such menu.
 File: To apply commands to current document, to open or close
document.
 Edit: For editing the current document, for example, cut, paste.
 View: For controlling display of document on the screen.
 Insert: For inserting new elements in document, like, comments,
special characters, graphics, and objects.
 Format: For formatting the layout and content of document.
 Tools: For spelling check, gallery of object art to add to document,
to configure menus.
 Table: To insert, edit, delete a table in a text document.
 Windows: For manipulating and displaying document windows.
 Help Menu: Contains link to pen the AOO help file, Update options
check for any available update for the software. It also gives
information about the version and license information of the
program.
(iii) Tool Bar: The writer supports several toolbars i.e; docked, floating, and
tear-off toolbar.
 Docked Toolbar: It is fixed by default but it can be moved to different
locations.
 Floating Toolbars: It is context-sensitive. It appears as per the current
cursor position or selection.
 Tear-off Toolbars: It can be opened via a triangle on toolbar icons.
(iv) Right-click Menus: User can right-click on a paragraph, graphic, or other
objects to open a context menu. It is the fastest and easiest way to reach a
function of the right-clicked object.
(v) Ruler:
  Rulers are used to control and see page margins, paragraph
indents, and various alignments of writer objects.
 It can be shown or hidden via ruler check mark in view menu.
(vi) Status Bar:
 The Writer status bar is located at the bottom of the workspace.
 It provides information about the document and convenient ways
to quickly change some document features.
 It contains page number, page style, language, writer mode, file
save status, digital signature, page zooming control etc.

4. Identify the process of Find & Replace of a text in OpenOffice Writer.

Level-3 (understanding)
Answer:
To Find Text
a. Choose Edit - Find & Replace to open the Find & Replace dialog.
b. Enter the text to find in the Find text box.
c. Either click Find Next or Find All.
d. When you click Find Next, Writer will show you the next text that is equal to
your entry. You can edit the text, then click Find Next again to advance to
the next found text.
e. Alternatively, you can use the icons at the lower right of the document to
navigate to the next text or to any other object in the document.
f. When you click Find All, Writer selects all text that is equal to your entry.
Now you can for example set all found text to bold, or apply a character
style to all at once.

To Replace Text
a. Choose Edit - Find & Replace to open the Find & Replace dialog.
b. Enter the text to search in the Find text box.
c. Enter the text to replace the found text in the Replace with text box.
d. Either click Replace or Replace All.
e. When you click Replace, Writer will search the whole document for the text
in the Find box, starting at the current cursor position. When text is found,
Writer highlights the text and waits for your response.
f. Click Replace to replace the highlighted text in the document with the text
in the Replace text box. Click Find Next to advance to the next found text
without replacing the current selection.
g. When you click Replace All, Writer replaces all text that matches your entry.

5. Describe different parts IMPRESS Interface in OpenOffice IMPRESS?

Level-2 (understanding)
Answer
The main impress window has three parts such as:
(i) Slides pane
(ii) Task Pane
(iii) Workspace

Slides Pane:
 The slides pane contains thumbnail pictures of the slides in your
presentation.
  Clicking a slide in this pane select it and place it in the workspace.
 When a slide is in the workspace you can apply to it any changes
desire.
 Several additional operations can be formed on one or more slides
simultaneously in the slide pane.
 Add a new slide to the presentation.
 Mark a slide a hidden, deletes a slide from the presentation if it
is no longer needed.
 Rename a slide, duplicate a slide or move it to a different
position in the presentation.

Tasks Pane:
The tasks pane has several sections. To expand the section you wish to
use, click on the right-pointing triangle to the left of the caption. Only one
section at a time can be selected.
 Master page: Here you define the page style for your presentation.
 Layout: The pre-packaged layouts are shown here. You can choose the
one you want, use it as it is, or modified it to your requirements.
 Custom Animation: A variety of animations for selected elements of a
slide are listed. Animation can be added to a slide and it can also be
changed or removed later.
 Slide Transition: We can select transition type, its speed (slow, medium,
fast) choose between an automatic or manual transition, and choose
how long the selected slide will be shown.

Workspace:
The workspace has five tabs Normal, outline, notes, hand out & slide
sorter. These five tabs are called view button. The workspace below the view
button changes depending on the chosen view.
 Normal View: Normal view is the main view for working with individual
slides. Use this view to format and design and to add text, graphics and
animation effects.
 Outline View: The outline view contains all the slides of the presentation
in their number sequence. It shows topic titles, bulleted list & numbered
list for each slide in outline format.
 Notes View: Use the notes view to add notes to a slide.
 Click the notes tab in the workspace.
 Select the slide to which you want to add notes.
 In the text box below the slide, click on the words, click to add
notes and begin typing.
 Handout View: The handout view is for setting of the layout of your slide
for a printed handout. Click the handout tabs in the workspace, and
then choose Layouts in the Task pane. We can choose to print 1, 2, 3, 4,
5, 6, or 9 slides per page.
 Slide Sorter view: slide Sorter view contains all of the slide thumbnails.
Use this view to work with a group of slides or with only one slide.