Ytria - Lotus Notes and Domino Software - Quick Start Guide v4
Ytria - Lotus Notes and Domino Software - Quick Start Guide v4
Ytria - Lotus Notes and Domino Software - Quick Start Guide v4
guide
The scanEZ
You can use it on fields Selection Tree
Ytria scanEZ makes viewing and editing 2.3 Keep track of family ties with Parent/
2 document-level information a snap.
Here's how:
Response tabs: If the document has any responses or is
a response to another document, Parent and or Response
tabs will appear. If the document is a response, a
convenient Go to Parent button will appear in the tab.
2.1 Explore the Note Info tab: When a document
is selected this tab (in the lower-right pane in scanEZ) shows
you all the information you'd see in the Document IDs and
Document Info tabs of the Lotus Notes Document Properties 2.1 The scanEZ Note Info tab
window. Unlike Notes, scanEZ lets you copy this information
to the clipboard.
1.1 Once you select a server you can see all its
ACL information: When you first launch aclEZ, you need to
choose a server in the File menu. Once a server is loaded, the
Quick St rt Databases pane (on the left) will list all the databases on the
guide
selected server. Ytria aclEZ will load the ACL information for any
databases checked in this pane. Here is a quick overview of how
aclEZ presents this information: The Group Expander
button in aclEZ
lets you see all the
members of a group
Take complete control The main aclEZ window in an ACL entry
When you select ACL entries in aclEZ's ACL Entries pane, the database to which they
belong will be shown in boldface in the Databases panel
1.1.1 Ytria aclEZ gives you an in-depth overview 1.1.3 See who has what role: The Roles panel lists
of ACL information: The ACL Entries pane lists all the detailed information about all the roles present in the
selected databases' ACLs. This pane supports grouping— databases whose checkboxes you've ticked in the
just drag a column header to the gray area to sort ACL Databases panel. If you select one-or-more entries in the
information by any category you wish. ACL Entries pane, the Roles panel will tell which names
have a given role assigned to them through the checkbox
in the Role Assignment column. If it's checked, the role is
assigned to the selected names; if unchecked, the role is
not assigned to the names; if the box is filled-in or
indeterminate, the role is assigned to one-or-more but
not all selected names; or if the whole cell is grayed-out, 1.1.4 The aclEZ ACL Entry Presence panel
the role is not available in the selected names. You can
click the Role Assignment checkbox to toggle role 1.1.4 See where an ACL entry is present: The
assignment for the selected names. ACL Entry Presence Panel will reveal whether selected
ACL entries are present in any given database. This panel
Where you have a heterogeneous selection of names,
supports grouping by dragging column headers. Here is
the ‘Names Affected’ column shows which names have a
an example of how you might put this feature to good
particular role available in their ACL.
use: In figure 1.1.4 the selected name in the ACL Entries
The right-click menu in the Roles panel lets you define pane is the “Administrators” group, so in the seven
new roles (with the ‘New Role’ contextual menu option), databases where the Presence is Unchecked there is no
as well as rename or delete existing roles. Administrators group.
guide
display
checkbox, only databases with agents will be checked off—
that's a great way to quickly determine which databases have Also, there is another pull-down menu in this panel that lets
agents. You have a number of options to help you narrow you choose between using the Design Collection or Basic
down your selection and organize agent information: Search to retreive agents. The Design Collection is faster but
With agentEZ it's simple to modify one 2.1.1 Delete Agent(s): This contextual menu option
2 or more agents. Here's how: allows you to delete any agents selected in the main grid.
guide 1.2 Set your options: In the Settings tab of the main
signEZ window you can choose what you'd like to do with any
selected design elements. The three Action options are: Sign;
Clean and Sign (ie sign plus delete the selected design elements'
Your Notes signature $UpdatedBy fields); and Audit.
open databases in Notes or Designer will not close 1.4.1 Remember my settings: If you sign or audit
on you (as they would if you switched IDs in Notes).
any design elements while the Remember my settings
checkbox is ticked, signEZ will create a document in the
signEZ database that will save your signature or audit
1.3.2 Sign using another ID: From here you can settings for future use.
select an ID file to use for signatures. You can sign with
any ID provided you know its password. ! Note: These saved settings will be the defaults
for the database currently open in signEZ. If
1.3.3 Sign using current ID: Here you can opt to
the database already has default settings, clicking
use the currently logged-in ID for signatures. Remember My Settings will overwrite them.
The signEZ Sign Using tab 1.4 Signing and auditing: Once you've made a
The signEZ
selection in the Design Elements tab and set the Remember my
1.3.1 Stored ID information: From here you can
parameters to your liking in the Settings and Sign Using settings checkbox
tabs you're ready to click the Sign, Clean and Sign or Audit
store and manage signature ID files. If you click the Store
a new ID button, you can choose an ID file (you'll be
prompted to enter its password) and once you click Save
it will be placed in the current signEZ database (see 2.1
for more on this database). ID passwords will be
protected using signEZ's AES‑based encryption algorithm.
1.3.1 The signEZ Stored ID Information window allows 1.4 The signEZ Signature
you to delegate design signatures and Audit Status window
2.1.2 The Logs view: The other view in the signEZ 2.1.1 The Logs view in the signEZ database
database is used to store signature or audit logs if you
either chose to save logs in the Settings tab in signEZ or
enable forced logging for delegated signing ID users.
And you can extend the power of signEZ with
You don't necessarily need to use a signEZ database
to store your logs—you can set any database to be the 3 LotusScript. Here's how:
log container from the Force Log tab of the Stored ID
Information dialog—but this view is already there for you
if you choose a signEZ database. 3.1 Power-users can craft their own custom signEZ
solutions: Go to www.ytria.com/WebSiteHelp.nsf for more information.
guide
There are three tabs in the Columns window, and each offers
a different way of looking at a view's columns:
1.1.1 The viewEZ Columns by Position in View tab 1.1.2 The viewEZ Columns by Link to Shared Columns tab
formula search options (found in the Search menu and
1.1.3 Columns by Properties: From here you can
the right-click menu). There are options which allow you
see all your columns and folders sorted by their properties to perform regular expression searches for strings or fields
(eg design element type, font size, column width, etc). in column formulas plus there's a very handy Analyze
You can customize this tab to display only the properties Column Formulas option.
you wish to see (just select or de-select items under Grid
Columns in the right-click menu). This tab offers grouping Analyze Column Formulas gives a quick overview of
functionality (drag the column headers to sort). which view columns share the same formula. When this
Additionally, you can export the displayed information feature is engaged, viewEZ will tag cells with a number;
to a text or HTML file with the Export to File command cells with numbers that are alike share the same column
which you'll find in viewEZ's Columns menu. formulas. You can then click Ctrl + T for the Quick Tag
Select feature which selects all columns with a given
column formula.
1.1.3 The viewEZ Columns by Properties tab > F5: Shared/Not Shared
1.1.3 Submenus stand out: In actionBarEZ, submenus 1.4 Create shared actions in single step: Just
are delineated by cells with diagonal stripes. drag a cell to the Shared Action column (it's on the far left
of the View by Position in Action Bar tab) and voilà—it
becomes a shared action.
With actionBarEZ you can overhaul the Ytria actionBarEZ lets you copy action bar
look of many action bars simultaneously properties from other databases
The Action Bars window in actionBarEZ
The designPropEZ
Audit screen
You can use designPropEZ to batch You can batch process across several
!
3 update design element properties.
Here's how:
4 databases with designPropEZ and
LotusScript. Here's how:
ote: For more information on this feature
N
see the Ytria Online Help Database:
http://www.ytria.com/WebSiteHelp.nsf
A] Click the Update button in the main designPropEZ A] Open your designPropEZ installer database (it will be
window. called “designPropEZ.nsf” if you only downloaded
the individual tool and it will be called “YtriaEZsuite.
B] In the resulting Update Properties window, tick off nsf” if you downloaded the entire EZ Suite). The file
the checkboxes for the options you'd like enable. is installed to your Notes directory by default.
Click a checkbox until it is blank if you'd like to
disable an option. B] From the designPropEZ database view you can create,
edit or launch Batch documents.
C] Click Update. If you choose to apply the changes an
Update Results will appear. You can export the data
in this window.
The Databases panel lists the databases on The Grid Data Composition panel lets you
your server; tick checkboxes for the databases choose which NSF properties to show in the
The main grid shows the databases on
you wish to show in the main grid. main grid.
your server along with their properties.
Quick
Start
Guide
Get a bird’s-eye-view of global
database properties on a
Domino server—fast.
Ytria databaseEZ lets you
manage NSF properties with
greater speed and precision. And
its troubleshooting tools help The Output panel (not shown) displays The Property Analyzer grid displays the
you quickly find and fix database logs and errors. databases with issues or unusual properties.
issues on your servers. (e.g. duplicate Replica IDs)
2.1.7
Open with…aclEZ/agentEZ/
designPropEZ/scanEZ/signEZ: These
options let you open selected databases
in other Ytria tools.
Note:
Like all Ytria software, databaseEZ is fully
compliant with Lotus Notes security. You
must have sufficient access in order to
You can mass-edit global NSF proper- make changes to databases.
ties, see 2.1.1 to 2.1.4 for more.
3
given.
With databaseEZ you
The right-click menu in databaseEZ’s main grid. can scan a server for 3.1.7 3.2 The Property Analyzer Results grid: Databases
issues or aberrations, Database has reached a specific found using a Serverwide Property Analyzer scan are
shown in this grid.
2.1.8
Sign/Audit with Another ID (with
here’s how: size: Displays databases that match or
exceed the size given. 3.2
signEZ): This lets you directly sign
or audit the design elements for any 3.1 Property Analyzer grid results:
selected database. This option requires The Serverwide Property If you click Save Settings and
that you also own Ytria signEZ. Analyzer: This utility lets you Run Analyzer, any databases
find databases with unusual that match the entered criteria
2.1.9 or problematic properties; to will appear in the Property
Open in Designer/Open in Notes launch it, click Tools>Property Analyzer grid at the bottom of
Client: These options allow you to open Analyzer. The following property the databaseEZ window. From
selected databases in either the Notes analysis options are available: here you can group, sort or filter
client or Domino Designer.
3.1.1 column headers. You can also
2.1.10 Template name duplicates: This will flag right-click databases to select
Delete database(s): You can use this any identical template names. 3.1 The Serverwide Property Analyzer dialog: You can them in the main grid.
to delete any databases you have scan a Domino server for databases that meet the
3.1.2 conditions entered here.
selected in the grid.
Replica ID duplicates: This will find
databases that share the same Replica ID.