Girl Scouts, San Diego-Imperial Council

Detailed Cash Record for Troops/Groups

Per Volunteer Agreements and Financial Guidelines, troop leaders, or designated troop treasurer, must keep up-to-date, accurate records of all monies received and spent, including receipts and copies of the troop check book register and bank statements. Parents, girls and Girl Scout personnel have the right to review these records upon request. A copy of this form, or similar computer generated report, is due with an Annual Troop/Group Financial Report & Equipment Inventory by June 15th of each year. Failure to comply could result in the troop/group account being closed until financial records are submitted. Money-earning projects require a pre-approved Money-Earning Project Application . For assistance, contact your service unit treasurer or Volunteer Support Coordinator. Report dates from: May 31, 2011 to May 29, 2012 Service Unit # 652 Troop/Group # 1826 # of reg. Leader name Laura Bennett Phone # 760-722-9484 E-Mail girls Level brownies [email protected] Report prepared by (if other than Phone # leader) Tyna Grant Position held in troop treasurer 760-231-5633

Transaction Details

Income
(enter $ amount under each category) Council Product Sales Income:

Expenses
(enter $ amount under each category) Council Product Recognitions: Awards, Community Sales Payment: Badges, Service, Cookies/Nuts All payments made to Patches, Misc. council for product Pins sales

Transaction Date

Examples: cookies, nuts, craft project, workshop, Troop Dues, Cookies/Nuts museum, troop camp, Activities, Includes all money encampment, car wash, from product sales Events recycling, donations deposited into troop from/for, specify misc. account

MoneyEarning Projects Profit

Donations, Misc.

Meetings, Activities, Events

Total Income

Total Expense

Running Balance

Balance from last report

$1,050.25

8/1/11 9/14/11 9/14/12 9/21/11 9/23/11 10/6/11 10/19/11 10/19/11 10/19/11 10/19/11 10/20/11 10/20/11 10/20/11 11/3/11 11/3/11 11/9/11 11/9/11 11/10/11 11/14/11

training 100 yr pins marguax vest journey books deposit marguax vest $35.29 100 celebration ck1011 safari park parking safari park parking safari park parking safari park park trip nut deposit nut deposit nut deposit GS registration GS encampment Jo Anns xmas bells Laura Bennett ck1013 GS store Mad science ck1014

$15.00 $38.79 $35.29 $179.94 $26.00 $10.00 $10.00 $10.00 $123.00 $188.00 $8.00 $122.00 $12.00 $200.00 $36.81 $27.77 $20.00 $60.00

$0.00 $0.00 $0.00 $0.00 $35.29 $0.00 $0.00 $0.00 $0.00 $0.00 $188.00 $8.00 $122.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

$15.00 $1,035.25 $38.79 $996.46 $35.29 $961.17 $179.94 $781.23 $0.00 $816.52 $26.00 $790.52 $10.00 $780.52 $10.00 $770.52 $10.00 $760.52 $123.00 $637.52 $0.00 $825.52 $0.00 $833.52 $0.00 $955.52 $12.00 $943.52 $200.00 $743.52 $36.81 $706.71 $27.77 $678.94 $20.00 $658.94 $60.00 $598.94

11/29/11 11/29/11 12/7/11 12/7/11 12/7/11 12/15/11 12/21/11 1/10/12 1/11/12 1/25/12 1/25/12 2/1/12 2/8/12 2/8/12 2/8/12 2/8/12 2/8/12 2/8/12 2/12/12 2/12/12 2/12/12 2/12/12 2/14/12 2/20/12 2/20/12 2/20/12 2/20/12 2/20/12 2/20/12 3/13/12 3/13/12 3/13/12 3/13/12 3/21/12 3/21/12 3/23/12 3/23/12 4/30/12

nut deposit nut deposit ach wd nuts fed ex/copies GS store That Pizza Place nut deposit Jo Anns swaps GS store deposit encampment $180.00 Mad science ck1016 Meiken Alexander ck1017 deposit cookies deposit cookies deposit cookies deposit cookies deposit cookies deposit cookies deposit cookies deposit cookies deposit cookies deposit cookies ach wd cookies deposit cookies deposit cookies deposit cookies deposit cookies deposit cookies deposit cookies deposit cookies deposit cookies deposit cookies deposit cookies ach wd cookies Laura Bennett ck1018 stater bros mailboxes plus mother's day gifts

$56.00 $20.00 $322.00 $10.17 $32.33 $57.46 $32.00 $17.22 $48.89 $10.00 $33.49 $670.00 $344.00 $328.00 $323.00 $196.00 $110.00 $460.00 $300.00 $165.00 $80.00 $2,688.00 $780.00 $466.00 $185.00 $128.00 $104.00 $80.00 $1,040.00 $533.00 $313.00 $100.00 $2,935.20 $60.32 $21.32 $89.95 $12.93

$56.00 $0.00 $654.94 $20.00 $0.00 $674.94 $0.00 $322.00 $352.94 $0.00 $10.17 $342.77 $0.00 $32.33 $310.44 $0.00 $57.46 $252.98 $32.00 $0.00 $284.98 $0.00 $17.22 $267.76 $0.00 $48.89 $218.87 $180.00 $0.00 $398.87 $0.00 $10.00 $388.87 $0.00 $33.49 $355.38 $670.00 $0.00 $1,025.38 $344.00 $0.00 $1,369.38 $328.00 $0.00 $1,697.38 $323.00 $0.00 $2,020.38 $196.00 $0.00 $2,216.38 $110.00 $0.00 $2,326.38 $460.00 $0.00 $2,786.38 $300.00 $0.00 $3,086.38 $165.00 $0.00 $3,251.38 $80.00 $0.00 $3,331.38 $0.00 $2,688.00 $643.38 $780.00 $0.00 $1,423.38 $466.00 $0.00 $1,889.38 $185.00 $0.00 $2,074.38 $128.00 $0.00 $2,202.38 $104.00 $0.00 $2,306.38 $80.00 $0.00 $2,386.38 $1,040.00 $0.00 $3,426.38 $533.00 $0.00 $3,959.38 $313.00 $0.00 $4,272.38 $100.00 $0.00 $4,372.38 $0.00 $2,935.20 $1,437.18 $0.00 $60.32 $1,376.86 $0.00 $21.32 $1,355.54 $0.00 $89.95 $1,265.59 $0.00 $12.93 $1,252.66

5/3/12 5/7/12 5/7/12 5/14/12 5/14/12 5/14/12 5/16/12 5/29/12

wal mart GS registration GS registration GS Store sonic field trip clay-n-latte field trip Laura Bennett ck 1019 GS registration

$20.75 $120.00 $12.00 $39.92 $45.00 $242.48 $11.85 $12.00

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

$20.75 $120.00 $12.00 $39.92 $45.00 $242.48 $11.85 $12.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

$1,231.91 $1,111.91 $1,099.91 $1,059.99 $1,014.99 $772.51 $760.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Category Totals

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

$748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66 $748.66

$215.29

$7,131.00

$0.00 $0.00 $1,155.93 $181.46 $111.27 $6,199.22 $7,346.29 $7,647.88 Balance from Last Report + Total Income - Total Expenses = Total Balance $748.66
RT:llh:av MB-0736AW. 1-29-09

Girl Scouts, San Diego-Imperial Council, Inc.

Annual Troop/Group Financial Report & Equipment Inventory

All Girl Scout Troops/Groups are required to submit this form, with attachments, to your service unit treasurer by June 15.
Per Volunteer Agreements and Financial Guidelines, troop leaders, or designated troop treasurer, must keep up-to-date, accurate records of all monies received and spent, including receipts and copies of the troop check book register and bank statements. Parents, girls and Girl Scout personnel have the right to review these records upon request. Failure to comply could result in the troop/group account being frozen until financial records are submitted. Disbanded troops are required to close all bank accounts and submit a disbandment report and cashier's check for ending balance, payable to Girl Scouts, with final paperwork. Troop/Group leader is responsible for all troop/group equipment and supplies. Troop/Group financial records, including receipts, are to be kept by troop leader for a period of 4 years.

Report dates from: Leader's Name Name of Bank Checking Account #

May 31, 2011 Laura Bennett

to Phone #

May 29, 2012 760-722-9484 Tyna Grant

Service Unit #
lauradeanbennett@sbcglob # girls al.net

652 Troop # 0 Level

1826 brownies

E-Mail

Report Prepared by (if other than leader)

Position in troop

treasurer

Phone #

760-231-5633

Well Fargo Bank 1020 Savings Account # Laura Bennett Cash on hand $ Troop Treasurer or Co Leader Team Position Tyna Grant $748.66

Signers on Accounts: Troop Leader

Service Unit Team Member (if applicable)

Troop Status:
New Returning Disbanding

Please attach two copies: Detailed Cash Record or similar computer generated report Bank Statement (your troop's most recent, reconciled statement) - include all pages Money-Earning Project Application (pre-approved signature required) If Applicable: Troop/Group Disbandment Report (submit a cashier's check, payable to Girl Scouts, to your service unit treasurer)

Ending Balance from prior year:

$1,050.25 $215.29 $7,131.00 $0.00 $0.00 $7,346.29

[A] Plans:
If ending balance exceeds $500, list troop plans for these funds

Income: Troop Dues, Activities, Events Council Product Sales Income

Money-Earning Projects Profit

Equipment:
List current, non expendable, troop/group equipment inventory such as tents or flags.
Item Quantity Condition

troop in planning trips over the

to Build a Bear and saving the rest

Donations, Misc.
Total Income

for encampment this coming [B]

year

Expenses: Meetings, Activities, Events Recognitions: Awards, Badges, Patches, Community Service, Misc. Council Product Sales Payment
Total Expenses

$1,155.93 $181.46 $111.27 $6,199.22 $7,647.88 [C] $748.66

For internal use only: Reviewed by: Service Unit Treasurer or Manager: _________________________________ date _______ Volunteer Support Coordinator: _________________________________ date __________________ RT:llh MB-0735AW. 7.2.09

Ending Balance (A+B-C)

SAN DIEGO-IMPERIAL COUNCIL GIRL SCOUT TROOP # ENDING DATE PREPARED BY:

Current Bank Statement Ending Balance Deposits Pending/Outstanding (List all deposits not shown on current bank statement)

1) 2) 3) 4) 5) 6) 7) 8) 9) 10) B Total deposits not shown on current bank statement

Pending/Outstanding Withdrawals/Checks (List all outstanding withdrawals, checks, ATM, and Check Card not shown on current bank statement) 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) C Total withdrawals/checks not shown on current bank statement Reconciled Current Bank Statement Amount (This should match the current balance on your detailed cash record) [A + B - C]

$0.00

$0.00

$0.00

Girl Scouts, San Diego-Imperial Council, Inc.

Detailed Cash Record for Troops/Groups Guidelines

* A copy of this form with an Annual Troop/Group Financial Report & Equipment Inventory is due to your service unit treasurer by June 15 o * Failure to keep up-to-date, accurate records of all monies received and spent and submitting records upon request could result in the troop until financial records are submitted. * If using a computer generated spreadsheet, the spreadsheet must include all income and expense categories listed on the Detailed Cash * To use this form: enter transaction date, total income or total expense under appropriate category, transaction detail and calculate entries.

Transaction Details
Examples: cookies, nuts, craft project, workshop, museum, troop Transaction camp, encampment, car wash, Date recycling, donations from/for, specify misc.

Income
(enter $ amount under each category) Dues, Activities, Events Council Product Sales Profit: Cookies/Nuts MoneyEarning Projects Profit

Expenses
(enter $ amount under each category) Meetings, Activities, Events Recognitions: Awards, Badges, Patches, Pins

Donations, Misc.

3/5 $200 camp fees + $20 dues school garden 3/12 Opera ($75 Opportunity Fund) 4/14 car wash meeting supplies 6/23 donation/Smith family Category Totals

$220.00 $200.00 $120.00 $15.00 $249.99 $420.00 $0.00 $120.00 $249.99 $215.00 $0.00 $200.00

Balance from Last Report + Total Income Income:

1. Dues, Activities, Events Dues: Monies paid each troop meeting by girl and kept by troop. Include troop start-up fees and Opportunity Funds. Activities/Events: Monies collected for Try-It/Badge materials, troop camp, museums, workshops, council/service unit events. Include Opport 2. Council Product Sales Profit: Cookies/Nuts Actual dollar profit from Fall Nut Sales or Cookie Sales. Specify Nut Sale or Cookie Sale under the Transaction Details column. 3. Money-Earning Projects Profit Projects conducted by the troop for financial gain, other than council sponsored sales, such as workshops, recycling, bake sales, craft fairs, c Note: All Money-Earning Projects require a pre-approved Money-Earning Project Application which must be submitted with financial records 4. Donations, Misc. Monies received from individuals (i.e.: parents) or sponsors (i.e.: businesses and community organizations) to be used for troop activity fees, Note: Per financial guidelines; donations are limited to $249.99 per donor per membership year.

Expenses:

1. Meetings, Activities, Events Meetings: Monies paid for meeting expenses such as craft supplies, snacks, photocopies, postage, equipment, games, first aid kits, handboo Activities/Events: Monies paid for Try-It/Badge materials, troop camp, museums, workshops, council/service unit events. Include monies spe 2. Recognitions: Awards, Badges, Patches, Pins Monies paid for Try-Its, Badges, patches, pins, insignia, certificates and other tokens given to girls and adults as recognitions and thank-you' 3. Community Service, Misc. Monies paid for supplies used to perform a service project such as craft materials or food. Include cost of items purchased for the purpose of Cash donations to the Juliette Low Friendship Fund or other local or international community service organizations or environmental projects Transaction Details: This column is for entering a more specific definition of the income or expense. Refer to examples given.

ncil, Inc.

roups Guidelines

unit treasurer by June 15 of each year. uest could result in the troop/group account being frozen

sted on the Detailed Cash Record. detail and calculate entries. See examples below:

Expenses
Council Product Sales Payment: Cookies/Nuts All payments made to council for product sales

ount under each category) Community Service, Misc.

Total Income

Total Expense

Running Balance

$240.00

Balance from last report $220.00 $0.00 $0.00 $240.00 $200.00 $200.00 $120.00 $0.00 $0.00 $15.00 $249.99 $0.00 $0.00 $789.99 $455.00

$100.00 $320.00 $80.00 $80.00 $200.00 $185.00 $434.99

$240.00

Report + Total Income - Total Expenses = Total Balance

$434.99

ds. unit events. Include Opportunity Funds.

etails column.

ng, bake sales, craft fairs, car washes, etc. mitted with financial records.

used for troop activity fees, supplies, equipment, etc.

ames, first aid kits, handbooks, program books, etc. events. Include monies spent for food and transportation.

ecognitions and thank-you's.

urchased for the purpose of a donation. s or environmental projects. examples given.

AC:llh MB-10752A 1-29-