SAP Overview PS (Project Systems) : Presented by Vinod M

SAP Overview
PS (Project Systems)
Presented By Vinod M
Agenda
 Project & Types of Projects
 Integration with Other modules
 Project Structure
 Project Cost Planning
 Project Budgeting
 Project Progress
 Project Status
 Project Settlement
 Project Reports
 Summary
What is ERP ?
Enterprise resource planning (ERP) is the integrated management of core business processes,
which often in real-time and mediated by software and technology.
ERP is usually referred to as a category of business-management software - typically a suite of
integrated applications-that an organization can use to collect, store, manage and interpret data from these
many business activities . ERP systems track business resources—cash, raw materials, production capacity—and
the status of business commitments: orders, purchase orders, and payroll.
An ERP system covers the following common functional areas. In many ERP systems these are called and grouped
together as ERP modules:
What is Project
Both large-scale projects, such as constructing a factory, and smaller projects such as organizing a trade
fair, require that the numerous activities involved are to be planned, controlled, and monitored precisely,
systematically, and efficiently. Professional project management is becoming an increasingly important
factor for boosting the competitive strength of companies – this is not just for those whose success is
based on project-oriented business processes.
A project is an undertaking carried out by a company that is characterized by the uniqueness of its general
conditions and constraints.
These general conditions for a project include the following elements:
The objectives of the project
The time frame for executing it
The financial and capacity-related restrictions
Characteristics of Project
• Projects are tasks with specific characteristics:

• They are usually complex, unique, and involve a high degree of risk.
• They have precise targets which are agreed between the contractor and the sold-to party.
• They are limited in duration, and are cost and capacity intensive.
• Several departments are involved in a project.
• They are subject to specific quality requirements.
• They are of mostly strategic significance for the business carrying them out.
• Projects are usually an integral part of a business's commercial processes. Before you can control
all the tasks involved in a project, you need a project- specific organization which should be
independent of the user departments involved.
Why SAP ERP
Why SAP PS Need
SAP PS is a project management tool that

provides you with support in all phases of
the project. Due to the high level of
integration between SAP PS and other
SAP application components, such as
Procurement and Logistics execution, SAP
ERP Financials, and SAP ERP Human
Capital Management, SAP PS ensures that
the necessary business processes are
handled quickly and efficiently.
SAP PS provides structures that you can
use to model and organize projects flexibly.
You can plan and monitor dates, costs,
revenues, budgets, resources, materials,
and so on in these structures using the
relevant tools and reports from SAP PS.
SAP PS is a component of both SAP ERP
and SAP Product Lifecycle Management
(SAP PLM).
Project Types
Features / Functionality of PS
Functions Views
- Structures - Materials
- Time scheduling Management
- Project planning - Cash Management
board - Resources
- Cost planning - Operating results
- Financial data - Controlling
- Budget - Periodic processing
- Info system - Configuration
- Workflow
- Investment
Management
Integrated Project Management
 Project Definition Project System - Structure
A Project Definition is the frame work of all
the objects created with in a Project. It
contains the data which affects the entire
Project
 Work Breakdown element
A work breakdown structure (WBS) is a
model of the work to be performed in a
project organized in a hierarchical
structure.
 Network
It is the group of Activities that are to be
performed. The essential elements
comprising a network are activities and
relationships. Networks form the basis for
planning, analyzing and monitoring time
schedules & cost.
 Activities
The activities are components of a process
with the following characteristics:
 They have duration
 They have a defined start and a
defined finish
 Resources are needed to execute
them
 They incur costs
Project Elements
Project Elements
Project Phases
T I E
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How to Proceed
Aspects of Planning
18
WBS Function
Network & Activity Functions
Every time a network is scheduled, forward and backward scheduling is carried out by the system; and if activated it
determines float and capacity requirements for activities, reduction level used to schedule the network, earliest and
latest dates for the relationship.Forward scheduling determines the earliest dates. Backward scheduling determines the
latest dates.
1.
Float: If earliest dates are not same as latest dates, then float occurs.
The Scheduling results are:
• Scheduled start and finish for the network.
. start and finish dates (earliest dates) and the latest start and finish dates (latest dates) for activities
• Earliest
and earliest and latest dates for relationships.
• Reduction
. levels used to reduce the network and float times (total and free float) for activities.
• And capacity requirements for activities.
Project Dates Planning
21
Project Scheduling
Basic Dates : Effects on Scheduling
22
Cost planning and budgeting
Process
Methods of Cost planning
Cost Planning (Hierarchy)
Cost Planning
T-CODE: CJ40 - Change Cost

Planning
CJ41 - Display Cost
Planning
Methods of Revenue Planning
Budgeting planning
Process
Budgeting planning
Process
Availability Control
Budgeting planning
Process
T-CODE: CJ30 – Budget Planning

CJ31 – Display Budget Planning
Execution
You use various business transactions to post actual data

( actual dates, actual costs and actual revenues ) in your
projects .You can use the information system to evaluate
aggregated actual data in the project structure
Execution
Aspects of Project Execution

System Status
1- CRTD
2- REL
3- BUDG
4- AVAC
5-NTUL
6- AALK
7- TECO
8-CLSD
Confirmation Options
Execution
Individual and Collective Confirmations

Execution
The Purchasing Process

Execution
Milestone Billing
Closing
 Project closing
 Collecting all costs
 Settling the costs
 Closing the structures 37
Settlement
38
Project Reports
Project Information System
The system then

offers a number of
report options, as
follows
• Structures
• Financial
• Progress
• Resources
• Material
PS Project Reports
PS Project Reports
Benefits from SAP PS
Planning
Easy Scheduling
Transparency
Better Control on Time & Cost
Efficient Project Management
Extensive Reporting
42
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SAP Overview

 Project & Types of Projects

 Integration with Other modules

 Project Cost Planning

• Projects are tasks with specific characteristics:

SAP PS is a project management tool that

Basic Dates : Effects on Scheduling

T-CODE: CJ40 - Change Cost

T-CODE: CJ30 – Budget Planning

You use various business transactions to post actual data

Aspects of Project Execution

Individual and Collective Confirmations

The Purchasing Process

The system then

Better Control on Time & Cost

Efficient Project Management

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