Coa 2012-001
Coa 2012-001
Coa 2012-001
AND
DOCUMENTARY REQUIREMENTS,
LAWS & RULES on GOVERNMENT
EXPENDITURES
Documentary Requirements
Paper/electronic plane, boat or bus ticket,
boarding pass, terminal fee
Certificate of appearance/attendance
Copy of previously approved itinerary of travel
Revised or supplemental Office order or any
proof for change of schedule
Revised Itinerary of Travel, if the previous
approved itinerary was not followed
Liquidation Report
LIQUIDATION OF CASH ADVANCES (FOR
TRAVEL)
Documentary Requirements
Certification by the Head of Agency as to the
absolute necessity of the expenses together
with the corresponding bills or receipts, if the
expenses incurred for official travel exceeded
the prescribed rate/day
Reimbursement Expense Receipt
OR in case of refund of excess of CA
Certificate of travel completed
Approved Travel Order
36
REIMBURSEMENT OF TRAVELLING
EXPENSES (FOR LOCAL
TRAVEL)
PER DIEM / DAY = Php 800.00
Hotel Accomodation Php 400.00
Meals (Php 80.00/meal) 240.00
Incidental Expenses 160.00
(tricycle fare, snacks & etc.)
REIMBURSEMENT OF TRAVELLING
EXPENSES (FOR LOCAL
TRAVEL)
PER DIEM / DAY = Php 800.00
Arrival before 12:00 noon at the place of
destination, per diem Php 800.00
Arrival after 12:00 noon at the place of
destination, per diem Php 640.00
Departure before 12:00 noon at the place of
destination, per diem Php 240.00
Departure after 12:00 noon at the place of
destination, per diem Php 320.00
Note: provided that the place of destination is more than 50km
and required to stay overnight and paid registration did
not include such.
REIMBURSEMENT OF TRAVELLING
EXPENSES (FOR LOCAL
TRAVEL)
Documentary Requirements
Paper/electronic plane, boat or bus ticket,
boarding pass, terminal fee
Certificate of appearance/attendance
Copy of previously approved itinerary of travel
Revised or supplemental Office order or any
proof for change of schedule
Revised Itinerary of Travel, if the previos
approved itinerary was not followed
Liquidation Report
40
Documentary Requirements
on AICS
OBR
Disbursement Voucher
Cash Grant (approved by the City Mayor and/or the City
Administrator)
Medical Certificate/Death Certificate
Barangay Certificate of Indigency
Interview Form from CSWD ( Cert. of eligibility
for cash grant and Intake sheet)
Statement of Account
Cedula
42
General Guidelines:
Under Section 7 of the IRR of RA 9184,
consistent with government fiscal discipline
measures, only those considered crucial to the
efficient discharge of government functions shall
be included in the APP. No procurement shall be
undertaken unless it is accordance with the
approved APP.
As a general rule, all procurement shall be
done through public bidding. Under rule XVI of
the revised IRR of RA 9184, alternative modes
shall be resorted to in highly exceptional cases.
Through Public Bidding
Documentary Requirements
Photocopy of approved APP
Approved contract supported by documents
required under COA Circular No. 2009-001
and COA Memo. No. 2005-027
Invitation to Apply for Eligibility to Bid
Letter of Intent
Results of Eligibility Check /Screening
Bidding Documents enumerated under Section 17.1 of
the revised IRR of RA No. 9184 which includes a
complete set of approved plans/drawings and technical
specs. for infra projects, complete technical
description of equipment and accessories, scope of
works for goods, rental and repair contracts and Terms
of reference for consultancy services.
Through Public Bidding
Minutes of Pre-Bid Conference, if ABC is 1 million and
above
Agenda and/or Supplemental Bulletins, if any
Bidders Technical and Financial Proposals
Minutes of Bid Opening
Abstract of Bids
Post-Qualification Report of TWG
BAC Resolution declaring winning bidder
Notice of Post-Qualification
BAC Resolution recommending approval and approval
by the HOPE of the BAC recommending award of
contract
Notice of Award
Performance Security
46
Equipments/Motor Vehicles
Documentary Requirements
Pre-repair evaluation report
Post-inspection reports
Warranty Certificates
Request for payment
Bill / Invoices
Pre-repair inspection report
Other documents considered necessary in
the auditorial review and technical evaluation
48
Utility Expenses
Documentary Requirements
Statement of Account/Bill (original).
Telephone/Communication Services
Documentary Requirements
Statement of Account / Bill (original)
Certification by the Head of office that all
National Direct Dial (NDD), National Operator
Assisted Calls and International Operator
Assisted Calls are official calls
Advertising Expenses
One of the austerity measures adopted under AO
103 is the suspension , among ohers, of paid
media advertisements except those required in
the issuance of agency guidelines, rules and
regulations, the conduct of public bidding and the
dissemination of important public
announcements.
Documentary Requirements
Statement of Account / Bill (original)
Copy of newspaper clippings evidencing
publication and/or CD in case of TV/Radio
Commercial