WELCOME TO SCHOOL ERP SOLUTION

By: Izhar Ahmad Yousafzai

 CLOUD-BASED SOLUTIONS DESIGNED
SPECIFICALLY FOR 21ST CENTURY EDUCATION
SYSTEM.
School ERP solution seamlessly simplifies Institute processes
while conveniently bringing administrators, teachers, and students
together. It features components for computing, compiling and
managing Institute finances, student records & other institute
management processes, all in one place.
 Improve institutional
Accelerate Boost student success effectiveness
institutional growth

Attract more Help your students Automate the entire

students, build and stay on track by student lifecycle and
nurture relationships keeping them eliminate the
with alumni and engaged through expenses of
donors. efficient resources. managing disparate
systems.
 Core Modules
● Courses and Batches ● Student/Parent Login
● Human Resources ● Employee/Teacher Login
● Student Attendance ● Messaging System
● Timetable ● Report Center
● Examination ● Custom Student Remarks
● Customizable Dashboards ● SMS integration
● Student Admission
● News Management
● User Management
● Institute/Event Calendar
● Finance
● Student Information
 Pro Modules
● Assignment Management ● Hostel
● Transport ● Data Management
● Inventory ● Task
● Gallery ● Poll
● Discussion ● Theme
● Placement ● Library
● Google SSO
● Google Doc
● Discipline
 Pro Plus modules
● Mobile Version ● Payment Gateway Integration
● Applicant Registration Email integration
● Custom Import ● Tally Integration
● Data export
● Custom Report
● Fee Import
● Instant Fee
● Online exam
● App frame
● API access
 Enterprise Modules
● Form builder
● Alumni
● Audit
● Doc manager
● Blog
● Azure Integration
● Reminder
● Automatic Timetable Generator
 School ERP- a smarter way to manage your Institution!

As an integrated management system, Our system supports

the management of daily academic and administrative
processes at Education Institution and links them with the
functionality of a classic resource management and
contact management system. The academic processes of
the so-called Student Lifecycle or academic life cycle are
mapped digitally in ‘School ERP’ system.
 DASHBOARD
‘School ERP’ dashboard is customizable
and enables you to manage blocks based
on your requirements. With blocks,
Institutions can quickly monitor the key
metrics that are vital to the business. The
information on dashboard is represented
in numerical stats. Easy to create and
flexible for effective management.
SYSTEM ADMINISTRATION
School ERP provides system administrator
(Admin) with overall rights to manage
different activities in the system. Admin
can manage the categories and
subcategories, define the menu and user
master (i.e. create logins for different
users) based on requirements.
WEBSITE FORM INTEGRATION
The website form integration feature
allows you to link the application form
from your website with School ERP system.
The students can directly apply through
your website and also upload their
documents that will be saved in our
system. This saves time and reduces a lot
of paperwork for the administration
department.
 APPLICATION TRACKING
SYSTEM
Allows students to track the progress of
their application. An applicant can check
their application status and pending
documents using this feature. They can
also upload their image as well as update
their contact details from this platform.
 GRADING SYSTEM
Every Educational Institution works on
student grading through assignments and
an online quiz. School ERP provides you
the provision to upload and mark
assignments as well as create multiple
choice quiz for the students. The institutions
can predefine grades for the assignment
& quiz from the system. The results will be
published to the student portal on
completion of the assessment.
 STUDENT PROFILES AND ENROLLMENT
School ERP offers leading student enrollment system that delivers
simple and convenient ways to manage growing number of
enrollments. An Institution can update students’ personal information,
immigration details, upload documents and manage their fees under
individual student profile. It can also manage student’s stage and
status wise data with School ERP.
 ADMISSION MANAGEMENT
School ERP is exclusively designed for the purpose of organizing
student admissions. The aim of the system is to support admissions
from the moment a potential applicant becomes interested in the
institution to the time they pass out from the Institute. It saves 70% of
administration’s time on the admission process and also tracks
students as alumni.
 FEE MANAGEMENT SYSTEM
Our fee management software ensures the hassle-free and paperless
fee management, almost saving 95 percent of manual work. The
institute can receive fees and generate receipt from the system,
create fees installments, give discounts and add fine & charges
which will be directly reflected under the ledger of the student’s
profile.
 ASSESSMENT MANAGEMENT SYSTEM
In order to build and sustain the integrity of Institute, you
need a fair evaluation and student appraisal system. Our
assignment submission solution has been designed to make
the assessment process easier and foolproof for you. The
faculty can upload assignments with deadlines and can
mark them after the student submits through their portal.
They can also create an online multiple choice quiz for the
assessment process.
 COMMUNICATOR
Our System has few communication systems like sending SMS, alerts
or reminder emails, bulk mailing system, creating announcements &
reminders that empower by reducing the distance between the
Institute and students, bringing in more enrollments. These features
completely depend upon the requirement of the Institutions. Institutes
can also add custom alerts as and when needed.
 ATTENDANCE MANAGEMENT
Institutions can add, view & edit attendance and also, download the
register for the record purpose if required. The attendance can be
added manually, student wise and time table wise. Attendance
report offers a wealth of information about individual students and
the whole section or class. The report can be downloaded in Excel
and PDF format for record purpose. Biometric attendance is also
possible if the Institution requires.
 TIME TABLE MANAGEMENT
At the beginning of an academic year, it is a challenge for every
Institute to create an efficient time table. Time and faculty allocation,
creating batches for each class can be a regular activity. Our time
table management helps schedule, create a batch and allot faculty
in the system as per the working of the Institute.
 CONVENIENT REPORTING
Our System Reports feature all data in your platform in the form of
raw data, tables, charts, and graphs. The standard solution comes
with dynamic reports, but it is possible to get custom reports as per
the requirement of the Institution, as we understand that every
institute has unique needs. All reports are exportable into Excel and
PDF format. Also, the XML export functionality is provided for the HESA
report.
 STAFF MANAGEMENT
Our System gives you the provision to add and update teaching &
non-teaching staff with regards to various Designations. All the details
such as emergency contacts, immigration details, leaves, and
documents can be managed for each profile. For the teaching staff,
the module can be assigned under their profile that will be reflected
with timetable creation.
 LETTER MANAGEMENT
Every Educational Institution uses bulk letters with regards to the
admission process, post-admission process and other stages of the
student life cycle. ‘Our System’ allows you to create letter templates
using the place-holders that will input the specific details such as
student name, application number and more from the system, as per
the requirement of the Institution. The letters can be printed or sent as
an attachment via email with the Institute’s letterhead.
 LIBRARY MANAGEMENT
Library management is a feature that depends upon the requirement
of the Institution. With this feature, the Institute can add book
categories, books in relation to the category, authors, edition, and
copies. You can also define late fees and create a reminder for the
same. You can issue and receive books with its fine that will be
automatically calculated as per the predefined charges.
 AUXILIARY FEATURES
School ERP’ is a fully integrated and
process driven student management
software which supports academic
management, administration, teachers,
students, and third parties.
 CENTRALIZES YOUR FILES
It provides a single location for all
information which can be easily backed-up
to prevent loss of information. The same
information can be accessed from any
desktop.
 STATISTICAL & ACCOUNTING TOOLS
It gives the ability to accurately gain
knowledge of Institutional performance,
compares enquiries to enrollment ratio,
and develop workable strategies for
Institutional success.
 EASE OF EDITING DOCUMENTS
It allows to edit and delete information
and documents, enabling consistent
workflow in the Institution.
 EXPORT & PRINT OPTIONS
Excel, CSV & PDF are integrated with the
system for Institute to manage, export
and print information or document. The
XML format is also available for HESA
report.
 MANAGE YOUR ACCOUNTS
Allows managing accounts for Institute
personnel, students and agents.
MANAGE STUDENT & AGENT INFORMATION
Facilitates in managing student and
agent information efficiently &
professionally and also helps to keep
track of their activities.
 EXTENSIVE REPORTING CAPABILITY
It provides vital reports like information
on book of business of the agency,
management reports on productivity,
fees collection report and application
report.
 MESSAGES
Inbuilt messaging system
Easy and quick way to send messages to any user of the system
Effective communication between administration, teachers,
students and parents
Recording communications with students
Automatic messages about events, news, fee schedules, new
forums and holidays etc. personalized with your school
Attach files with news
 ADMISSION
● Unique ID for all students
● Comprehensive admission form
● Multiple guardian addition facility
● Emergency contact facility available
● Previous education details can be recorded
● Customizable as per school standards
● Photo upload facility
● Provide Biometric ID of the students
● Manage student records. Attach any type of document
and data related to student.
 STUDENT DETAILS
● Normal student view facility based on batches
● View complete information of a student from their profile regarding reports, fees,
activities, remarks, records
● Search existing and former students
● Advanced search facility to search for specific type of students based on large
number of filters
 MANAGE USERS
● Search for any users using the search bar
● View profile of all users based on the roles
● View/Edit users password and privileges
● Set privileges to users as per their roles
● Allows organization to set standards for different roles based on their responsibility
 MANAGE NEWS
● Create/edit/delete news
● Search for any news using search bar
● View all news facility also available
● Add News using rich text format
● Edit/Delete news
● Published news has the facility to comment also
● Delete comment facility also available
● Attach files to the news article
 EXAMINATIONS
● Create different types of exams based on grades, marks
● Group exams if required
● Online exams services with automatic marks calculation - Objective and
descriptive exam types
● Extensive report center
● Generate report for required exams
● Automated, quick and on demand report generation
● Statistical and chart reports, a better analytical view
● GPA, CCE, ICSE, Normal and CWA Evaluation methods
● Setting up required formula for calculation in CCE,GPA and ICSE exams
● ASL(Assessment for speaking and Learning) and 6th subject in CCE
● CBSE prescribed report
● Exam wise report, subject wise report, consolidated report, combined report
and reports based on student rankings per class, batch, subject and
attendance
 TIMETABLE
● Drag and drop timetable
● Alerts on subject limits per week while creating timetable
● Alerts on employee subject limits while creating timetable
● Conflict warnings if the same teacher assigned with
another class for the same period
● Timetable creation in advance
● Edit/Delete timetable facility available
● Timetable tracking
● Effective employee work allotment
● View teacher's timetable
● View complete institution timetable on just one click
 ATTENDANCE
● Easy marking of attendance
● Note/Remarks for attendance can be given
● Different types of attendance report can be taken
● Reports can be filtered using the available filters
● Integrate with hardware devices RFID and Biometric.
●
SETTINGS
Basic education institute information can be given which is reflected on reports and financial reports
● Comes with 21 inbuilt languages
● Basic configuration like country, currency, time zone, etc. can be set
● Addition of school logo and displayed on reports, receipts and login screens
● Other general settings like enabling grading system as per school requirements, automatic unique ID for
all the users, Oath/Azure application integration
● Managing courses and batches
● Batch transfer and graduation facility, generate Transfer Certificates
● Managing major subjects including elective subjects
● Importing subjects from previous batches
● Add custom fields for admission form
● Activate SMS module
● Automatic SMS alerts
● Set SMS configuration for alerts to be send to specific contact numbers for respective actions
● Send SMS to single or group users or to all users
● Manage student categories
● Assign Tutors to Batches
● Assign roll numbers to students
 HUMAN RESOURCES
● Manage all employees from admission to exit
● Customizable admission form
● Manage entire payroll efficiently
● Customizable and robust payroll form
● Automatic Loss of Pay calculation
● Generate pay slips on daily, weekly, monthly basis
● Efficient leave management system available
● Authenticated pay slip approval system
● One click pay slip approval and reject facilities
● Normal and advanced search facility
 FINANCE
● Comprehensive Fee classification system
● Separate fee collection date designing system for faster finance process
● Easy analysis of fee defaulters and fee structure available
● Easy fee submission process
● Fee import facility for faster system use
● Manage and Pay instant fees
● Manage entire expenses and incomes
● Customise and manage different category of expenses and incomes
● Adjust settings for printing fee receipts
● Financial Report generation facility with customizable date range
● Online payment facility
● Payslip approval system
● Manage Assets and Liabilities
● Manage Donations
● Premium Modules
 BLOG
● Create blog
● View other blogs
● Filter blogs based on available filter
● Search for specific blog using search facility
● View all the activities in the blog
● Comment and rate blogs
● Ban abusive blog posts, comments
 HOSTEL
● Manage Hostel
● Add/Edit/Delete/View different types of Hostel
● Add/Edit/Delete/View different types of Rooms
● Allocate rooms to the students
● Create hostel fee collection date
● Manage hostel fee collections
● View hostel fee defaulters
● Pay hostel fee - student wise
● Change rooms for students
 LIBRARY
● Browse through library books catalogue and identify the book(s) to be
issued
● Manage library books
● View/Edit/Delete/Add books
● Add books with custom tag facility available
● Filter book using available filters
● Normal and detail Search for a book available
● Manage book returns
● Manage book issue
● Initial library setting for courses available
● Issued/Renewed book status
● Manage books renew
 TRANSPORT
● Add/Edit/Delete the routes for vehicles
● Add destination and cost details
● Add/Edit/Delete Vehicle details
● Get Transport Details
● Transport Fee facility available
 CALENDAR
● Display Events, Examination, Holidays and Dues in the calendar
● Separate color for each action as categorised items above
● Display all information about the items on hovering over the color
spots in the calendar
● Monthly view of all items
● Easy navigation of calendar month
 EVENT CREATION
● Create any type of event
● Description can also be given to any Event created
● Title facility also available
● Can mark if the event is a holiday
● Can set the even common to all using the check
box available
● Create event for set of students and faculty
● Automatic intimations through SMS, Email and
internal messaging system
 APPLICANT REGISTRATION
● Comprehensive registration form
● Highly customisable form
● Manage/Edit/Delete registration of courses
● View applicants based on different filters available
● View the status of the applicant like allotted, rejected, pending,
eligible
● Allot or discard the applicants after reviewing
● Completed registration form print facility available
● Set the minimum score, PIN facility, approval system as required
● Subject based registration
● Subject based amount collection
● Collect application fee through online payment
 COLLABORATE
● Distance education facility available
● Collaborate with students and other users via text, audio and/or
video at anytime
● Invite and create group / session as required
● Record the session for future use
● Sound files can be shared for later use
● Whiteboard facility available
● Group chat facility available
● Questions can be asked during collaboration via raising hand
facility
● Interactive collaboration facility available
● Parent can view the complaints on his/her wards
 DISCIPLINE
● Register a new complaint on a student
● View all the registered complaints
● Sort or search for complaints
● Participants can give their comments and clarifications on
the complaint
● Final decision taken by the jury.
● Jury can convict or acquit the accused
 FEE IMPORT/CUSTOM IMPORTS
● Import the Fee collection in a batch to students admitted
after the fee collection was created
● Custom Imports
● Import Student data
● Import Guardian details
● Import daily wise attendance records
● Import Examination scores
● Import Library book details
● Import Inventory details like Store Items, Suppliers
● Check the import log
● Employee payroll details
 CUSTOM REPORT/DATA MANAGEMENT
● Custom Report
● Create custom report for student and employees
● Custom name can be given for the custom report
● Create custom report based on input criteria based on large number of fields
available
● Create the report to display based on the user requirement
● Arrange the report display as required
● Displayed custom report can be rearranged in ascending or descending order
based on any of the fields available in the displayed report
● View/Delete custom report facility
● Data Export
● Export all your data from Fedena.
● Data Management
● Edit/Delete Data categories created
● Manage entire data of the school
● Customise the fields as required by the user
● Robust data management system available
 DISCUSSION/GALLERY
● Discussion
● Create forums on various topics
● Give access to students and employees
● Discussions can be done even outside school
● View/Delete comments / recent activities
● View all posts
● Create groups
● Create discussion
● Comment on discussions
● Gallery
● Create new Gallery category
● Upload photos
● View/Delete photo facility
 INVENTORY
● Manage and create store categories
● Manage and create store types
● Manage and create stores
● Manage and create Store Item
● Manage and create supplier types
● Manage and create Suppliers
● Creates Indents
● Manage Purchase Order
● Creates GRN(Goods Received Note)
 PLACEMENT
● Create/Edit/Delete placements
● See archived placements
● Filter placements based on available filters
● Track placement status
● Manage entire placement activities
● Announce new placement
● Students can apply for the placement
● Placement officer can accept or reject the
application
 POLL/TASK
● Poll
● Edit/Delete/Closs/Create and publish polls
● Create active/closed polls
● Title and description facility available for polls
● Multiple answer facility available
● Open for poll facility available
● Task
● Filter tasks based on filters available
● Create/Edit/Delete Tasks
● Upload document facility available
● Commenting and status update facility available
 ASSIGNMENT/INSTANT FEE
● Assignment
● Upload and download notes / assignments for the teachers
● Online submission of notes / assignments by the students
● Teacher can download the assignment submitted and can give
the comments on the same
● Instant Fee
● Manage miscellaneous fee
● Define fee category and particulars in each fee category
● Collect fee from students, employees, guest users
● Color Theme
● Change the color theme of the application
 MOBILE VERSION
● View the messages and alerts
● View your academic calendar
● Mark the absentees
● View timetables
● Employee leave request
● Make online payment through mobile