2017 PEACE AND ORDER COUNCIL’S

PERFORMANCE AUDIT
MANUAL
Table of Contents
I. POC Performance Indicator Reference, Pre-Audit and Audit Forms,
Consolidated Report Form and POC Profile
II. Understanding the Indicator Reference
III. Accomplishing Pre-Audit Forms
a. Audit Form 1A
b. Audit Form 1B
IV. Accomplishing Audit Forms and Reports
c. Audit Form 2A
d. Audit Form 2B
e. Consolidated Report Form
Table of Contents
V. Accomplishing Peace and Order Council Profile
a. Performance Profile Form 3A
b. Performance Profile Form 3B
c. Performance Profile Form 3C
d. Performance Profile Form 3D
 I. POC Performance Indicator Reference, Pre-Audit and Audit
Forms, Consolidated Report Form and POC Profile

1. Indicator Reference
- is the list of indicators that measures the performance of the Peace and Order
Councils. Each indicator has its corresponding parameters and means of
verification.
 I. POC Performance Indicator Reference, Pre-Audit and Audit
Forms, Consolidated Report Form and POC Profile

2. Pre-Audit Forms (PAF)

- is the list of documents to be prepared by the Regional Peace and Order
Councils (RPOCs), Provincial Peace and Order Councils (PPOCs), City Peace
and Order Councils (CPOCs) and Municipal Peace and Order Councils (MPOCs)
to be submitted to the POC Secretariat who is responsible for data gathering,
and then shall be submitted to the Audit Teams.
 I. POC Performance Indicator Reference, Pre-Audit and Audit
Forms, Consolidated Report Form and POC Profile

3. Audit Forms and Reports

- contains the list of POC performance indicators, parameters, mode of
verification together with its corresponding points/score.
 I. POC Performance Indicator Reference, Pre-Audit and Audit
Forms, Consolidated Report Form and POC Profile

4. Peace and Order Council Profile

- a report form that shall contain a summary of the most common gaps in policy
compliance and implementation of the sub-POCs, based on the audit.
II. Understanding the Indicator Reference
3  4  5 
1  2  6 
III. Accomplishing Pre-Audit Forms
DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
POC PERFORMANCE AUDIT
Form 1A: Pre-Audit (Document Checklist for Regions)

1 
Region: ____________________________________________

PRESENCE/ABSENCE REMARKS/
REQUIRED DOCUMENTS Yes - P
No - O
CONSIDERATIONS
PILLAR 1 – ORGANIZATION 3 
1. Presidential Appointment of the RPOC Chairperson 2 
2. RPOC Resolution/s confirming the CSOs
3. RPOC Resolution/s on the creation of SAC
4. Pictures/Documentation of the ISO Center
RPOC Resolution on the organization of the
5. Organizational Structure of RPOC Secretariat or its

a. Pre-Audit Form 1A
equivalent
PILLAR 2 – MEETINGS
RPOC Resolution on the schedule of the next
1. quarterly meetings or Minutes of the Meeting or

- is a list of required
Letter of Instruction to conduct the RPOC quarterly
2. Attendance sheets for all quarters
Notice of Meeting/Agenda/Invitations for all
3.
quarters

documents to be 4.
Minutes of the Meeting duly signed by the Head of
the Secretariat and attested by the RPOC Chair
5. 2017 RPOC Resolutioons Passed
PILLAR 3 – POLICIES, PLAN AND BUDGET

prepared and 1.

2.
Appointment / Contract of Service / Designation or
its equivalent
Certification from the budget officer or

submitted by RPOCs
Appropriations Ordinance
Downloaded copy/Screenshot of the POPS Plan
3.
compliance per Region
2017 Disbursement Report on the POC Funds
4.

to the National Audit

directly released by DBM
5. OPB or Physical Accomplishment Report
PILLAR 4 – REPORTS
Hardcopy of the RPOC Secretariat Annual Report

Team (NAT) 1. submitted to the Central Office with the screenshot

2.
of the email or communication/memo sent to CO
Copy of the Compliance Report released by the
NPOC Secretariat
PILLAR 5 – INNOVATIONS
Post activity reports or Documentation of the Peace
1. and Order and Public Safety activities or its
equivalent
Recognition/Awards/Certification of the Best
2.
Practice/s
No. of Documents Present:
4  No. of Documents Unavailable:
No. of Acceptable Documents:

Noted by:
5  ___________________________________
Chairman of the RPOC
Date (dd/mm/yyyy): ____/____/_______
III. Accomplishing Pre-Audit Forms
DEPA RTMENT OF THE INTERIOR A ND LOCAL GOVERNMENT
P O C PERFORMANCE AUDIT
Form 1B: Pre-Audit (Docume nt Checklist for P/C/M)

City/Municipality: _________________________________
Province: __________________________________________
Region: ____________________________________________
1 
PRESENCE/ABSENCE
REQUIRED DOCUMENTS Yes - P REMARKS/CONSIDERATIONS
No - O
PILLAR 1 – ORGANIZATION 2  3 
Executive Order (EO)/Local Ordinance on the creation of

b. Pre-Audit Form 1B
1. the POC
2. Executive Order/POC Resolution confirming the CSOs
3. Executive Order/POC Resolution on POPS Planning TWG
Executive Order/POC Resolution on the Creation of Special
4. Action Committees

- is a list of required PILLAR 2 – MEETINGS

1.
POC Resolution on the schedule of the next quarterly
meetings or Minutes of the Meetingg/ Letter of Instruction
to conduct the RPOC quarterly meeting

documents to be
2. Attendance sheets for all quarters
3. Notice of Meeting/Agenda/Invitations for all quarters
Minutes of the meeting duly signed by the Head of the
4. Secretariat and attested by the LPOC Chair for all quarters
5. 2017 POC Resolutions Passed

prepared and PILLAR 3 – POLICIES, PLAN AND BUDGET

1.
2.
3.
POC Resolution approving the POPS Plan
2017-2019 Approved POPS
Annual Appropriations Ordinance 2017
4. POPS Plan Summary Form from the POPSP PCMS

submitted by PPOCs to 5.

6.
Appointment/Contract of Service/Designation or equivalent
Annual Appropriations Ordinance or Certification from the
budget re support to POC Secretariat

the Regional Audit

7. 2017 Annual Investment Plan
PILLAR 4 – REPORTS
Duly accomplished downloaded copy of the POPSP PCMS
Reporting Form 1 - 1st Semester duly signed by the Head of
1. Secretariat and attested by the POC Chair

Team (RAT), and CPOCs 2.

3.
Duly accomplished downloaded copy of the POPSP PCMS
Reporting Form 1 - 2nd Semester duly signed by the Head
of Secretariat and attested by the POC Chair
Certification from the accountant

and MPOCs to the

4. POPS PCMS Data
Duly accomplished downloaded copy of the POPSP PCMS
Reporting Form 2 duly signed by the Head of Secretariat
5. and attested by the LPOC Chair
Appropriate certifications per objective to support the

Provincial Audit Team 6.

7.
Reporting Form 2
POC Secretariat Report duly signed by the Head Secretariat
and attested by the LPOC Chair
PILLAR 5 – INNOVATIONS

(PAT)
Pictures/AVP/Post-Activvity Report of the good practices
1. conducted by the POC

No. of Documents Present:

4  No. of Documents Unavailable:

No. of Acceptable Documents:

5  Submitted by:

___________________________________
Chairman of the POC
Date (dd/mm/yyyy): ____/____/_______
IV. Accomplishing Audit Forms and Consolidated Report Form
DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
PO C PERFORMANCE AUDIT
Audit Form 2A - Regions

1 
Region: ____________________________________________

INDICATOR PARAMETERS MEANS OF VERIFICATION 2  POINTS WEIGHTED

AVERAGE
PILLAR 1 – ORGANIZATION (20% )
1. Organization/ Creation of the a. Conformed with the Presidential Appointment of the
5.00
20.00
POC prescribed members of EO 773 RPOC Chairperson
RPOC Resolution/s confirming
5.00
the CSOs membership
2. Creation of Special Action RPOC Resolution/s on the
Committees/ Sub-committees creation of SAC 5.00
(SAC)

a. Audit Form 2A 3. Creation of Internal Security

Operations (ISO) Center
4. Organization of RPOC
a. Physical presence of the ISO
Center
a. Conformed with the
Pictures/Documentation of the
ISO Center
RPOC Resolution on the
5.00

- is a data capture form Secretariat (MC 2015-130) prescribed members of MC

2015-130, at the minimum
organization of the
Organizational Structure of
RPOC Secretariat or its
5.00

equivalent
3 
that shall be used by PILLAR 5 – INNOVATIONS (15%)
TOTAL 25.00

the NAT to audit the

1. Presence of Peace and Order a.  Peace and order and public Post activity reports or 5.00 10.50
and Public Safety Activities or its safety activities or its equivalent Documentation of the Peace and
equivalent conducted in 2017 Order and Public Safety activities
or its equivalent
2. Presence of recognized good b.       Best Practice/s Recognition/Awards/Certificatio 2.00

RPOCs
practices n of the Best Practice/s
TOTAL 7.00

TOTAL WEIGHTED AVERAGE 77.50

STEP 1
FORMULA
4 
Total Points
= Average Rating
Total no. of Denominator
STEP 2
Average Rating Percentage Weighted
x x 100 =
Highest Rating Weight of the Average (WA)
Pillar
STEP 3
Pillar 1 WA + Pillar 2 WA
= TOTAL WEIGHTED AVERAGE
+ Pillar 3 WA + Pillar 4
WA + Pillar 5 WA

Accomplished by: 5 
___________________________________
Chairperson of the NAT or Designate
Date (dd/mm/yyyy): ____/____/_______

Conforme:
6 
____________________________________________
_________________________________________
_________________________________________
_________________________________________
NAT Member NAT Member NAT Member NAT Member
 IV. Accomplishing Audit Forms and Consolidated Report Form
FORMULA
STEP 1
Total Points
= Average Rating
Total no. of Denominator
STEP 2
Average Rating Percentage Weighted
x x 100 =
Highest Rating Weight of the Average (WA)
Pillar
STEP 3
Pillar 1 WA + Pillar 2 WA
= TOTAL WEIGHTED AVERAGE
+ Pillar 3 WA + Pillar 4
WA + Pillar 5 WA

Example as shown in the form:

STEP 1
25.00
= 5.00
5
STEP 2
5.00
x 0.20 x 100 = 20.00
5

STEP 3
20.00 + 9.00
+18.00 + = 77.50
20.00 + 10.50
IV. Accomplishing Audit Forms and Consolidated Report Form
DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
P OC PERFORMANCE AUDIT
Audit Form 2B - Provinces, Cities, Municipalities

City/Municipality: _________________________________
Province: __________________________________________
1 
Region: ____________________________________________

INDICATOR PARAMETERS MEANS OF VERIFICATION

2  POINTS WEIGHTED AVERAGE

PILLAR 1 – ORGANIZATION (10% )

1. Organization/ Creation of the a. Conformed with the Executive Order (EO)/Local 5.00 10.00
POC prescribed members of EO 773 Ordinance on the creation of the
POC

b. Audit Form 2B 2. POPS Planning Technical

Executive Order or POC
Resolution confirming the CSOs
Executive Order/POC Resolution
5.00

5.00

- is a data capture form

Working Group (TWG) creation on POPS Planning TWG
thru EO
3. Creation of Special Action Executive Order/POC 5.00
Committees/ Sub-committees Resolution on the Creation of
3 
that shall be used by PILLAR 5 – INNOVATIONS (5%)
Special Action Committees
TOTAL 20.00

the RAT to audit the 1. Presence of good practices Pictures/AVP/Post-Activity

Report of the good practices
conducted by the POC
TOTAL
5.00

5.00
5.00

PPOCs, and the PAT to TOTAL WEIGHTED AVERAGE 81.49

audit the CPOCs and STEP 1

Total Points
=
FORMULA

Average Rating
4 
Total no. of Denominator

MPOCs. STEP 2
Average Rating
Highest Rating
x
Percentage
Weight of the
Pillar
x 100 =
Weighted
Average (WA)

STEP 3
Pillar 1 WA + Pillar 2 WA
= TOTAL WEIGHTED AVERAGE
+ Pillar 3 WA + Pillar 4
WA + Pillar 5 WA

Accomplished by:
5 
___________________________________
Chairman of the RAT/PAT or Designate
Date (dd/mm/yyyy): ____/____/_______

Conforme:
6 
____________________________________________
_________________________________________
_________________________________________
_________________________________________
RAT/PAT Member RAT/PAT Member RAT/PAT Member RAT/PAT Member
 IV. Accomplishing Audit Forms and Consolidated Report Form
FORMULA
STEP 1
Total Points
= Average Rating
Total no. of Denominator
STEP 2
Average Rating Percentage Weighted
x x 100 =
Highest Rating Weight of the Average (WA)
Pillar
STEP 3
Pillar 1 WA + Pillar 2 WA
= TOTAL WEIGHTED AVERAGE
+ Pillar 3 WA + Pillar 4
WA + Pillar 5 WA

Example as shown in the form:

STEP 1
20.00
= 5.00
4
STEP 2
5.00
x 0.10 x 100 = 10.00
5

STEP 3
10.00 + 16.80
+ 25.00 + = 81.49
24.00 + 5.00
IV. Accomplishing Audit Forms and Consolidated Report Form

c. Consolidated Report Form 1 

- is the combined report of the
2
 
results for the audit that will
be submitted by the PAT to RAT,
and RAT to NAT
3 
V. Accomplishing Peace and Order Council Profile

a. Performance Profile Form 3A

- is a report form to be
accomplished by the RAT/PAT
that shall contain the most
common gaps in policy
compliance and implementation
of their respective component
HUC/ICC/PPOCs and component
C/MPOCs, based on the audit
V. Accomplishing Peace and Order Council Profile
DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
 
POC PERFORMANCE AUDIT
Performance Profile Form 3B – Provinces

b. Performance Profile Form 3B

- is a report form to be accomplished
by the PAT that shall contain a
summary of the most common gaps
in policy compliance and
implementation of the component
C/MPOCs, based on the audit
  Accomplished by:

___________________________________
Chairman of the PAT/ Designate
Date (dd/mm/yyyy): ____/____/_______

Conforme:

____________________ _____________________ ____________________ _____________________

PAT Member PAT Member PAT Member PAT Member
V. Accomplishing Peace and Order Council Profile
DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
POC PERFORMANCE AUDIT
Performance Profile Form 3C – Regions

c. Performance Profile Form 3C

- is a report form to be accomplished
by the RAT that shall contain a
summary of the most common gaps
in policy compliance and
implementation of the PPOCs and
HUC/ICC POCs, based on the audit
V. Accomplishing Peace and Order Council Profile
DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
 
POC PERFORMANCE AUDIT
Performance Profile Form 3D – National

d. Performance Profile Form 3D

- is a report form to be accomplished
by the NAT that contain a summary
of the most common gaps in policy
compliance and implementation of
the RPOCs, based on the audit
THANK YOU!