How to Use This Slideshow

Introduction:
This presentation will help emergency managers brief newly elected or appointed
senior leaders/executives on an organization’s emergency management program
and on leaders’ responsibilities during an incident.
The presentation content is flexible, so it suits the needs of organizations across
the country. You can shorten the presentation significantly, if necessary, to
accommodate your senior leader/executive’s schedule. In such cases, FEMA
recommends prioritizing the following information:
• The senior leader/executive’s role in a disaster
• When and how you will get information to your senior leader/executive
• Overview of responsibilities (EOC, PIO, MAC Group)

Though you may edit any of the content, please pay special attention to
placeholder copy—red text on the slides and italics in the notes. Update all
placeholder text with information relevant to your organization. Based on your
senior leader/executive’s knowledge and interests, you may wish to include more
detail on specific topics, such as schools.

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How to Use This Slideshow, cont.
As you deliver the content, consider asking questions like these:
• What agencies or Emergency Support Functions (ESF) are involved in the
response?
• What is the process for requesting additional resources?
• What is the process for prioritizing resources?
• How do we assess critical infrastructure impacts?
• What key decisions should the senior leader/executive and the
MAC Group make?
• Who will address the public and manage public information?

Logo placement:
To add your organization’s logo or seal to each slide, select the View tab in
the PowerPoint ribbon, then select Slide Master. Using the Insert tab,
navigate to your logo file, click Insert, and drag it into place. To exit the Slide
Master view, select Close Master View.

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{Jurisdiction Name}
Executive/Senior Official Briefing
National Incident Management System (NIMS)

Summer 2019

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Bottom Line Up Front (BLUF)
 Senior leaders/executives are crucial for a successful response:
 Know which residents need support
 Work with authorities under your control

 Focus on discussions related to:

 Jurisdictional hazards
 Written plans
 Roles and responsibilities

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Risk Assessment and Historical Hazards

 Discuss natural, man-made, and technology hazards

 Discuss historical hazards
 Insert a Threat and Hazard Identification Risk Assessment
(THIRA) or Hazard Identification and Risk Assessment (HIRA)
graphic
 Review jurisdictional considerations (for example, a nuclear
power plant or factories that manufacture hazardous
substances)

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{Senior Leader/Executive}Essential Responsibilities

 Ensure the continuity of government

 Activate specific legal authorities (disaster declarations, evacuations,
states of emergency, or other protective actions)
 Coordinate with the Public Information Officer (PIO) to keep the media
and public informed
 Request assistance from state agencies through the Emergency
Operations Center (EOC)/Emergency Management Director
 Resolve any resource allocation conflicts
 Coordinate with other senior officials and whole community partners
 Participate in a Multiagency Coordination Group (MAC Group), if required

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{Senior Leader/Executive}Decisions

 {List specific decisions the senior leader/executive is responsible

for, such as:}
 When/whether to evacuate the jurisdiction
 When/whether to declare a disaster
 Setting priorities in coordination with other senior officials
 Taking steps to ensure the organization follows state and Federal
restrictions and requirements

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MAC Group

 The {MAC Group/Policy Group}:

 Serves as a policy-level body during incidents
 Supports resource prioritization and allocation
 Enables decision-making among elected and appointed officials
 During incidents, the {MAC Group/Policy Group} meets according
to the established incident meeting schedule at a location that the
Incident Management Team (IMT) or EOC determines.
 Membership includes:
 {Insert membership of organization’s MAC Group/Policy Group}

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Emergency Management Program

 {Vision/role of the Office of Emergency Management}

 {Jurisdiction} plans:
 Comprehensive emergency management plan
 Emergency Operations Plan (EOP)
 Continuity of Operations (COOP) plan or Continuity of Government
(COG) plan
 Hazard mitigation plan
 Hazardous materials incident plans
 Energy assurance plans
 Recovery/comprehensive land use plans
 Training on the plans, practicing for implementation

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{Jurisdiction Name}Emergency Authorities and Ordinances

 Legal authorities and emergency procedures:

 Emergency declarations – senior leadership
 States of emergency – senior leadership
 Evacuation orders – EOC
 Lines of succession/continuity plans – senior leadership
 Mutual aid agreements or compacts – organizations and jurisdictions
 Price controls – legal
 Procurement processes – organizations and jurisdictions
 State and Federal restrictions and requirements – directives and
mandates

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Coalitions and Committees
 Discuss existing jurisdiction work groups, committees, and
coalitions that focus on emergency preparedness and responses:
 For example, Hospital Preparedness Program (HPP), Local
Emergency Planning Committee (LEPC), Community Emergency
Response Team (CERT)
 Describe the roles and assets of each group listed
 Issue invitations to standing meetings, upcoming exercises

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Jurisdictional Capacity
and Capability to Respond
 Resources readily available to the jurisdiction:
 Evacuation resources
 Stockpiles (food, medical supplies, shelter supplies)
 Volunteers (Red Cross, CERT, faith-based groups)
 How to request additional resources:
 Emergency Management Assistance Compact (EMAC)
 Mutual aid agreements
 State resources
 Federal resources

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Whole Community Response

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Incident Management and Coordination
When disasters occur, response happens at four levels:
 Incident Command System (ICS) – manages tactical activities that aim to
stabilize an incident, save lives, and protect property and the environment
 Led by Incident Commander (IC)
 Emergency Operations Center (EOC) – provides incident support activities,
including strategic coordination, resource acquisition, and information gathering
 Led by EOC director
 Multiagency Coordination Group (MAC Group) or Policy Group – provides
policy guidance to incident personnel, supports resource prioritization, and
enables decision-making
 Led by {senior leader or elected official}
 Joint Information System (JIS) – ensures coherent, consistent, and accurate
messaging and communication with the media and public
 Led by Public Information Officer (PIO)
 Joint Information Center (JIC) houses the operations of the JIS

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Incident Management and Coordination

Add pictures of your EOC,

making sure not to display
sensitive information.

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EOC Procedures
 Explain who has authority to activate an EOC
 Review EOC levels of activation
 Review how EOC staff will receive notification to report; review the time
frame for staff to respond
 List agencies with potential EOC roles

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Purpose of an EOC

 Collect, analyze, and share information

 Support resource needs and requests
 Includes allocation and tracking
 Coordinate plans and determine current and future needs
 Provide stakeholder coordination and policy direction

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{Jurisdiction Name}EOC

Insert EOC organization chart and EOC location information.

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Emergency Support Functions (ESF)
 ESFs are key governmental and private sector capabilities, grouped into
an organized structure. These capabilities provide the support,
resources, and services necessary to save lives, protect property, and
protect the environment.

Insert your jurisdiction’s ESF listing.

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Recovery
 Recovery focuses on the timely restoration, strengthening, and
revitalization of communities affected by a catastrophic incident.
 Recovery Support Functions (RSF) include:
 Community planning and capability building
 Economic recovery
 Health and social services
 Housing
 Infrastructure
 Natural and cultural resources

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Recovery, cont.
 FEMA’s National Disaster Recovery Framework (NDRF) recognizes that
local, regional/metropolitan, state, tribal, territorial, and Federal
governments have primary responsibility for the recovery of their
communities and play the lead role in planning for all aspects of
community recovery.
 FEMA’s Public Assistance (PA) grants program provides Federal
assistance to government organizations and some private nonprofit
organizations following a presidential disaster declaration.
 The Federal share of assistance is not less than 75 percent of the eligible
cost. The recipient (usually the state) determines how to divide the non-
Federal share (up to 25 percent) among the subrecipients (eligible
applicants).

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Next Steps
 Upcoming exercises and meetings
 Any pending leadership actions:
 Review the EOP
 Encourage other agencies to participate in planning
 Finalize any pending decisions

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Agency Responsibilities

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Questions?

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Thank you!

{Include contact information}

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