02 Chapter 2 Accounting For Branch and Head Office
02 Chapter 2 Accounting For Branch and Head Office
02 Chapter 2 Accounting For Branch and Head Office
Accounting for
Branches and
Head office
Objectives of this Chapter
20-2
Branches & Divisions
Definition
As a business enterprise grows, it may establish one or
more branches to market its products over a large territory.
20-4
Cont.…
Difference between Branches and Divisions
Characteristics Branch Division
Degree of auton-
Moderate Very high
omy
Transactions ap-
Branch Division
proved by
Accounting entity Yes Yes
Legal entity No May or may not
20-5
Accounting System for a Branch
Accounting methods used by branches and home
office includes;
Reciprocal ledger accounts/(home office/investment
in branch)
Expenses incurred by home office and allocated to
branches
Alternative method of billing merchandise shipments
to branches
Separate financial statements for branch and for
home office
20-6
Accounting System for a Branch
20-7
Reciprocal Ledger Accounts
Investment in Branch in Branch Account
A non-current asset account used by the home office to
record any transactions with the branches.
Investment in Branch in Branch Account
Dr Cr
Assets provided to the branch Assets received from the
by the home office branch
20-8
Reciprocal Ledger Accounts
Home Office ledger account
A quasi-ownership equity account used by the branch
to record any transactions with the home office.
20-10
Alternative Methods of Billing Merchandise
Shipments to Branches
Three alternative methods are available to the home
office in billing the merchandise shipped to the
branches:
a) Billed at home office cost,
b) Billed at a percentage above home office cost (cost +
mark-up), and
c) Billed at the branch’s retail selling price.
Shipment of merchandise to a branch does not con-
stitute a sale because ownership title has not
changed.
20-11
Advantages and Disadvantage
Advantages Disadvantage
Billed at the home Widely used because of Attributes all gross prof-
office cost its simplicity its of the business to the
branches
Billed at a per- Able to allocate a rea- Branch NI understated
centage above sonable gross profit to and the ending invento-
ries overstated
home office cost the home office
Billed at the Increase internal con- No gross profit assigned
branch’s retail trol over inventories at to the branches
selling price branches
20-12
Separate Financial Statements for Branch and
for Home Office (for internal use only)
To review the operating results and financial position
of the branch, management of the enterprise may
prepare a separate income statement and balance
sheet.
20-13
Combined financial Statements for Home Office
and Branch (for external use)
Combined financial statements should be prepared
for external users.
A starting point in preparation of a combined bal-
ance sheet would be the adjusted trial balances of
the home office and of the branch.
The reciprocal ledger accounts are eliminated because
they have no significance when the branch and
home office report as a single entity.
20-14
Cont.…
20-15
Cont.…
Example I
Journal entries for operations of a branch when
merchandise is billed at the cost of the home office
with a perpetual inventory system.
20-16
Cont.….
Example
Assume that Garad PLC bills merchandise to Hawassa
Branch at home office cost and that Hawassa Branch
maintains complete accounting records and prepares fi-
nancial statements. Both the home office and the branch
use the perpetual inventory system. Equipment used at
the branch is carried in the home office records. Ex-
penses, such as advertising and insurance, incurred by
the home office on behalf of the branch, are billed to the
branch.
Transactions and events during the first year (2013) of
operations of Hawassa Branch are summarized below:
20-17
Cont.….
1. Cash of Br.1,000 was forwarded by the home office
to Hawassa Branch.
2. Merchandise with a home office cost of Br.60,000
was shipped by the home office to Hawassa
Branch.
3. Equipment was acquired by Hawassa Branch for
Br.500, to be carried in the home office accounting
records. (Other plant assets for Hawassa Branch
generally are acquired by the home office.)
4. Credit sales by Hawassa Branch amounted to
Br.80,000; the branch’s cost of the merchandise
sold was Br.45,000.
5. Collections of trade accounts receivable by
Hawassa Branch amounted to Br.62,000.
20-18
Cont.…
6. Payments for operating expenses by Hawassa
Branch totaled Br.20,000.
7. Cash of Br.37,500 was remitted by Hawassa Branch
to the home office.
8. Operating expenses incurred by the home office
and charged to Hawassa Branch totaled Br.3,000.
20-19
Example
20-21
Example
Two Reciprocal Ledger Accounts (prior to adjust-
ing and closing entries):
Investment in Hawassa Branch
Date Explanation Debit Credit Balance
2013 Cash sent to branch 1,000 1,000 Dr
Merchandise billed to
branch at HO cost 60,000 61,000 Dr
Equipment acquired by
branch, carried in home
office accounting records
Cash received from 500 60,500 Dr
branch
Operating expenses 37,500 23,000 Dr
billed to branch 3,000 26,000 Dr
20-22
Example
Home Office
Date Explanation Debit Credit Balance
2013 Cash received from HO 1,000 1,000 Cr
Merchandise received
from HO 60,000 61,000 Cr
Equipment acquired 500 60,500 Cr
Cash sent to HO 37,500 23,000 Cr
Operating expenses
billed by HO 3,000 26,000 Cr
20-23
Working Paper for Combined financial Statements
A working paper for combined financial statements
has three distinct purposes:
1) To eliminate any intra-company profits or losses,
2) To eliminate the reciprocal accounts, &
3) To combine ledger accounts balances for like revenues,
expenses, assets, and liabilities.
20-24
Cont.…
20-25
Garad PLC
Working paper for combined Financial Statements of Home office and Hawassa Branch.
For Year Ended December 31, 2013
(Perpetual Inventory System: Billing at Cost)
Adjusted Trial Balances
Home Of- Hawassa
fice Branch Eliminations Combined
Dr (Cr) Dr(Cr) Dr (Cr) Dr (Cr)
Income Statement
Retained earnings,
Dec.31,2013 (to balance
(117,000)
sheet below)
Totals -0-
20-27
Cont.…
Adjusted Trial Balances
Home Of- Hawassa Eliminations Combined
Balance Sheet fice Branch
Dr (Cr) Dr(Cr) Dr (Cr) Dr (Cr)
Cash 25,000 5,000 30,000
Trade accounts receiv-
able (net) 39,000 18,000 57,000
20-28
Cont.…
Adjusted Trial Balances
Home Of- Hawassa Eliminations Combined
Balance Sheet fice Branch
(contd.)
Dr (Cr) Dr(Cr) Dr (Cr) Dr (Cr)
Trade accounts payable (20,000) (20,000)
Home Office (26,000) a) 26,000
Common stock, Br.10 par (150,000) (150,000)
Retained earnings
(from statement of re-
tained earnings above)
(117,000)
20-30
Cont.…
Garad PLC
Statement of Retained Earnings
For Year Ended December 31, 2013
20-31
Cont….
Garad PLC
Balance Sheet
December 31, 2013
20-32
Garad PLC
Balance Sheet
20-33
Cont.…
Home Office Adjusting and Closing Entries and
Branch Closing Entries Performed on 12/31/2013
(perpetual inventory system):
HO: Adjusting and Closing Hawassa Branch : Closing
Entries: Entries:
Sales……………….. 80,000
CGS…….............................. 45,000
None Op/Expenses……………. 23,000
Income Summery……… 12,000
Investment- HB….. 12,000 Income Summery….. 12,000
Income-HB…..….............. 12,000 Home Office…………….. 12,000
Income: HB…………. 12,000
None
Income Summery……… 12,000
20-34
Example II: Billing of Merchandise to Branches at Prices
above Home Office Cost
20-35
Cont.…
Journal entries for shipments to branch at prices
above home office cost
(Perpetual inventory system):
HO: Adjusting and Closing Hawassa Branch : Closing
Entries: Entries:
Investment- HB….. 90,000 Inventory……….. 90,000
Inventories…..…............. 60,000 Home Office…………….. 90,000
AFOVI……………….……... 30,000
Thus, the balances of both the Investment in Hawassa
Branch account and Home Office account will be
$56,000, instead of $26,000 due to the inventory mark
up of $30,000.
20-36
Working paper when billings to branches are at
cost plus mark-up
When the home office bills merchandise shipments to
branches at prices above home office cost, preparation
of working paper for combined financial statement is
facilitated by an analysis of the flow of merchandise to
a branch, such as the following the following for
Hawassa Branch of Garad PLC.
20-37
Cont.…
Garad PLC
Flow of Merchandise for Hawassa Branch
During 2013
Billed Home Markup
Price Cost
Beginning 0 0 0
inventories
Add: Shipments
from home office 90,000 60,000 30,000
CGAS 90,000 60,000 30,000
Less: Ending
inventories 22,500 15,000 7,500
Cost of goods
sold 67,500 45,000 22,500
20-38
Adjusted Trial Bal-
ances
Eliminations Combined
Home Of- Hawassa
fice Branch
Dr (Cr) Dr(Cr) Dr (Cr) Dr (Cr)
Income Statement
Net(income) loss
(from incomes state- (75,000) 10,500 (b) (22,500) (87,000)
ment above)
Totals -0-
20-40
Adjusted T/Balances
Home Of- Hawassa Elimina- Com-
Balance Sheet fice Branch tions bined
Dr (Cr) Dr(Cr) Dr (Cr) Dr (Cr)
Cash 25,000 5,000 30,000
Trade accounts re-
ceivable (net) 39,000 18,000 57,000
Inventories 45,000 22,500 (a) (7,500) 60,000
Investment in
Hawassa Branch 56,000 (c) (56,000)
Allowance for over-
valuation of invento- (30,000) (a) 30,000
ries: Hawassa
Branch
Equipment 150,000 150,000
20-41
Adjusted T/Balances
Home Of- Hawassa Eliminations Combined
Balance Sheet fice Branch
(contd.)
Dr (Cr) Dr(Cr) Dr (Cr) Dr (Cr)
Accumulated deprecia-
tion of inventories:
Hawassa Branch
(10,000) (10,000)
20-43
Cont.…
After the closing entries, the Home Office ledger ac-
count should have a balance of Br.45,500.
Note: Home Office balance prior to the closing en-
tries equals Br.56,000. Br.56,000-net loss of
Br.10,500 = Br.45,500 (net loss decreases Home Of-
fice credit balance).
20-44
Cont.…
Home Office Adjusting and Closing Entries
Income- HB………........................ 10,500
Investment in HB………………………… 10,500
To record net loss reported by branch
20-46
Periodic Inventory System
20-47
Cont.…
Example:
Continue with the Garad PLC for a second year of opera-
tions (2014) but using the periodic inventory system for
both the home office and Hawassa Branch. The beginning
inventories for 2014 were carried by Hawassa Branch at
Br.22,500 (home office cost is Br.15,000 due to a 50%
markup by the home office). Assume that during 2014, the
home office shipped merchandise to Hawassa Branch that
cost Br.80,000 and Hawassa was billed at Br.120,000. Dur-
ing 2014, Hawassa Branch sold Br.150,000 merchandise
that was billed at Br.112,500.
The journal entries to record the shipments and sales at a price above
home office cost under the periodic inventory system are as follows:
20-48
Cont.…
Home Office Accounting Records Hawassa Branch Accounting
Journal Entries: Records Journal Entries:
Investment- HB….. 120,000 Shipment from HO.. 120,000
Shipment to HB…………..80,000 Home Office…………… 120,000
AFOVI: HB…………………..40,000
A/Receivables……… 150,000
None
Sales……………………. 150,000
The branch inventories at the end of 2014 amounted to
Br.30,000.
The flow of merchandise for Hawassa Branch of year
2015 summarized below:
20-49
Garad PLC
Flow of Merchandise for Hawassa Branch During 2014
Billed Home Markup (50% of
Price Office Cost;331/3 % of
Cost Billed Price)
Beginning
inventories 22,500 15,000 7,500
Add: Shipments
from home office 120,000 80,000 40,000
Available for sale 142,500 47,500
95,000
Less: Ending
inventories (30,000) (20,000) (10,000)
Cost of goods
sold 112,500 75,000 37,500
20-50
Cont.…
The activities for the branch for 2014 are reflected in
the following two home office ledger accounts and the re-
ciprocal Home Office ledger account of the branch:
Investment in Hawassa Branch
Date Explanation Debit Credit Balance
2014 Balance, Dec. 31, 2013 45,500 dr
Merchandise billed to
branch at markup of 50% 120,000 165,500dr
above home office cost, or
33 1/3 % of billed price
Cash received from branch
Operating expenses billed 113,000 52,500 dr
to branch 4,500 57,000 dr
Net Income for 2014
reported by branch 10,000 67,500 dr
20-51
Cont.…
Allowance for Overvaluation of Inventories:
Hawassa Branch
Date Explanation Debit Credit Balance
2014 Balance, Dec. 31, 7,500 cr
2013
Mark-up on
merchandise shipped
to branch during 2000
(50% of cost)
Realization of 50% 40,000 47,500 cr
mark-up on
merchandise sold by
branch during 2014 37,500 10,000 cr
20-52
Cont.….
Home Office
Date Explanation Debit Credit Balance
2014 Balance, Dec. 31, 2013 45,500 cr
Merchandise receivable from
home office 120,000 165,500 cr
Cash sent to home office 113,000 52,500 cr
Operating expenses billed by
Home office 4,500 57,000 cr
Net income for 2014 10,000 67,000 cr
20-53
Cont….
The working paper for combined financial statements
under the periodic inventory system is as follows:
Adjusted Trial
Balances Eliminatio Combine
Income Statement Home Hawassa ns d
Office Branch
20-55
Cont.…
Adjusted Trial
Statement of Balances Elimination Combine
Retained Earnings Home Hawassa s d
Office Branch
Retained earnings,
Dec. 31, 2013 (117,000) (117,000)
Net Income (from
income statement (85,000) (10,000) (d)(37,500) (132,500)
above)
Dividends declared 60,000 60,000
Retained earnings,
Dec. 31, 2014 (to 189,500
balance sheet
below)
20-56
Cont….
Adjusted Trial Balances
Home Hawassa Eliminations Combined
Balance Sheet Office Branch
Dr (Cr) Dr (Cr) Dr (Cr) Dr (Cr)
20-57
Cont…
Adjusted Trial Balances
Home Hawassa Elimination Combined
Balance Sheet Office Branch s
(contd.)
Dr (Cr) Dr (Cr) Dr (Cr) Dr (Cr)
20-59
Branch Closing Entries and Home Office Adjusting and
Closing entries for the home office (with billing at above
the cost and using a periodic inventory system)
20-60
Cont.….
(2) Sales……………………..150,000
CGS…………………………………….112,500
Operating expenses……………. 27,500
Income Summary……………….. 10,000
(3) Income Summary…….10,000
Home Office…………………………10,000
20-61
Cont….
20-62
Cont.….
20-63
Cont….
20-64
Reconciliation of Reciprocal Ledger Accounts
20-65
Transactions between Branches
20-66
END OF
CHAP-
TER ,2 20-67