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 REVISED
LEAVE RULES -- 1981
BY
Ch. Muhammad ikram
Ex-Addl. Chief instructor (Finance)
Management & Professional Development Deptt.
[email protected]
 REVISED LEAVE RULES 1981
o INTRODUCTION.
o CIVIL SERVANTS ACT 1974.
o EARNING & ACCUMULATION OF LEAVE.
o EARNING OF LEAVE IN VACATION DEPTT.
o LEAVE ON FULL PAY.
o LEFAVE ON HALF PAY.
o EXTRAORDINARY LEAVE (WITHOUT PAY).
o RECREATIION LEAVE.
o LEAVE NOT DUE.
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 REVISED LEAVE RULES 1981

o SPECIAL LEAVE.
o MATERNITY LEAVE.
o LEAVE PREPATORY TO RETIREMENT.
o IN SERVICE DEATH. (Leave balance benefits to the grieved family)
o OVER STAYAL AFTER SANCTIONED LEAVE.
o HOSPITAL LEAVE.
o STUDY LEAVE.
o CASUAL LEAVE.
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 WHAT DOES

THE PUNJAB CIVIL SERVANTS ACT – 1974

PROVIDES FOR THE LEAVE

 “A Civil Servant Shall be Allowed Leave in
Accordance with the Leave Rules Applicable to
him; Provided that the Grant of Leave Shall
Depend on the Exigencies of Service and Shall be
at the Discretion of the Competent Authority.”
(Section -- 17 of the Punjab Civil Servants Act – 1974)
 GENERAL PRINCIPLE

LEAVE CANNOT BE CLAIMED AS A

MATTER OF RIGHT, HOWEVER, IT

CANNOT BE REFUSED AS A MATTER OF

ROUTINE. 8
 REVISED LEAVE RULES 1981

 LEAVE RULES 1955.

 LEAVE RULES 1978. (FD.SR-III-I-85/78 dated 05.11.1978)

 REVISED LEAVE RULES 1981. (FD.SR-III-I-85/78 dated 13.07.1981)

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 REVISED LEAVE RULES 1981
EARNING & ACCUMULATION OF LEAVE

CALENDAR MONTH.

DUTY PERIOD.

RATE OF EARNING OF LEAVE.

EARNING OF LEAVE ON FULL PAY ONLY.

LEAVE BE APPLIED IN DAYS. (R-7)

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(R-3)
 PRIORITY PRINCIPLES TO BE

OBSERVED BY THE COMPETENT

AUTHORITIES WHILE CONSIDERING CASES

FOR GRANT OF LEAVE.

1

WHETHER AND HOW MANY APPLICANTS

CAN, FOR THE TIME BEING, BEST BE SPARED;

WHETHER ANY APPLICANT WAS LAST

RE-CALLED COMPUSORILY FROM LEAVE;

WHETHER ANY APPLICANT WERE REQUIRED

TO MAKE ADJUSTMENT IN THE TIMING OF THEIR
LEAVE ON THE LAST OCCASION. (R-35.5)

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GRANT OF LEAVE
ON FULL PAY

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o WITHOUT MEDICAL CERTIFICATE----120 DAYS.

o WITH MEDICAL CERTIFICATE--------- 180 DAYS.

• PLUS
o ON Medical Grounds. UP TO (365) DAYS.

o (Once in Entire Service From Leave Account).

• The Grant of Leave is Subject to Availability of Balance

and Other Formalities. (R-5)
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GRANT OF LEAVE
ON HALF PAY

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o OPTION FOR CONVERSION.
o RATE OF CONVERSION.
o GIVEN ON SPECIFIC REQUEST.
o LIMIT ON CONVERSION.
(R-6)

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EXTRA ORDINARY LEAVE
WITHOUT PAY

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 IT CAN BE APPLIED ON ANY GROUND

MAXIMUM LIMIT OF LEAVE

UP TO
WHERE TOTAL COUNTINUOUS SERVICE
FIVE
IS MORE THAN TEN YEARS. YEARS

UP TO
WHERE TOTAL COUNTINUOUS SERVICE IS
TWO
LESS THAN TEN YEARS.(R-9) YEARS
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 F.D. has been authorized by the C.M. for extension in
leave from (5) years to (8) & (2) years to (5) years, on
specific recommendation of the Administrative Department
concerned and clearance from S&GAD(Regulation Wing),
provided the extension is required for Higher Studies,
Health Grounds and reasons beyond control of civil
servant. However, for further EOL for (5) years in all other
cases a civil servant have to complete service of another
spell of ten years. No.SR.II-2-56/94 (

Dated 01.12.1994 Read with No. FD.SR.II.2-58/90 dated 01.06.95).

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 Finance Department has been Authorized

by the Chief Minister For Extension in Leave From

(5) years to (8) & (2) years to (5) years Respectively,

on Specific Recommendation of the Administrative

Department Concerned and Clearance From

S&GAD (Regulation Wing), Provided.........................

.........................Provided the Extension is Required For

Higher Studies, Health Grounds and Reasons Beyond

Control of Civil Servant. However, For Further E.O.L For (5)

years in all Other Cases A Civil Servant have to Complete

Service of Another Spell of Ten Years.

(No.SR.II-2-56/94 Dated 01.12.1994 Read with No. FD.SR.II.2-58/90 dated 01.06.95).

 REVISED LEAVE RULES 1981

Where Extraordinary Leave Without

Pay is Granted in Combination of Leave on
Full Pay / Half Pay then the Period of
Maximum Leave Without Pay may be
Reduced and be Regulated so as it may not
Exceed the Maximum Limit of Five Years.
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 RECREATION LEAVE

o GRANTED FOR (15) DAYS BUT DEBITED TO

LEAVE ACCOUNT FOR (10) DAYS ON FULL PAY.

o NOT ADMISSIBLE TO CIVIL SERVANTS IN

VACATION DEPARTMENT. (R-10)

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LEAVE NOT DUE
 GRANTED AGAINST
LEAVE TO BE EARNED IN FUTURE
CAN BE GRANTED UP TO (365) DAYS DURING
ENTIRE PERIOD OF SERVICE

DURING FIRST FIVE YEARS OF SERVICE SUCH

LEAVE IS RESTRICTED UP TO (90) DAYS ONLY.

LEAVE CAN BE CONVERTED INTO HALF PAY.

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 LEAVE NOT DUE

BE GRANTED ONLY WHERE

REASONABLE CHANCES OF THE CIVIL

SERVANT ARE THERE FOR RESUMING DUTY

ON EXPIRY OF LEAVE.

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SPECIAL LEAVE
i

A FEMALE CIVIL SERVANT ON THE DEATH OF HER

HUSBAND IS GRANTED (130) DAYS LEAVE ON FULL
PAY. (for iddatt) ?

NOT DEBITABLE TO HER LEAVE ACCOUNT.

ii

iii

START FROM THE DATE OF DEATH OF HER

HUSBAND. DEATH CERTIFICATE MAY BE SENT

SEPREATLY IF THERE IS ANY DELAY.

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MATERNITY LEAVE
 GRANTED ON FULL PAY FOR (90) DAYS IN ALL.

NOT DEBITABLE TO LEAVE ACCOUNT IN

VACATION DEPARTMENT.
RESTRICTION FOR THREE TIMES IN
NON- VACATION DEPARTMENTS.

CIVIL SERVANTS IN NON VACATION DEPTT.

SHALL TAKE SUCH LEAVE, BEYOUND THREE TIMES,
FROM HER NORMAL LEAVE ACCOUNT.

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PATERNITY LEAVE
 Be Granted to a Male Civil Servant on or
immediately Before the Birth of His Child on
Full Pay for a Maximum Period of Seven Days
Outside the Leave Account.

Be Granted for Only Two Times During

the Entire Service.

(Notification no.FD.SR.II-9-107/2012 dated 30.10.2012) (R-13.8)

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DISABILITY LEAVE
GRANTED OUTSIDE THE LEAVE ACCOUNT.

GRANTED ON MEDICAL ADVICE UP TO (730) DAYS.

ON DISABLITY, BY INJURY / AILMENT OR DISEASE.

CONTRACTED IN COURSE OR IN CONSEQUENCE OF

DUTY OR OFFICIAL POSITION. (R-14)

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 DISABLITY LEAVE

o MAXIMUM LIMIT UP TO (180) DAYS ON FULL PAY.

o MAXIMUM LIMIT UP TO (550) DAYS ON HALF PAY.

o Subject to production of a Medical Certificate to be issued by

the concerned Medical superintendent of the District

Headquarter Hospital. 35
LEAVE EX – PAKISTAN
MAY BE GRANTED ON FULL PAY SUBJECT TO

BALANCE TO THOSE:

WHO APPLIES FOR SUCH LEAVE.

WHO PROCEEDED ABROAD DURING LEAVE OR

TAKES LEAVE WHILE POSTED ABROAD OR

OTHERWISE ON DUTY ABROAD. (R-15)

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 LEAVE
PREPARTORY TO RETIREMENT
 MAXIMUM LIMIT IS (365) DAYS.

SUBJECT TO AVAILABLITY OF BALANCE

EITHER ON FULL PAY OR HALF PAY.

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 ENCASHMENT OF L.P.R
EITHER ON NOT AVAILING LPR
/OR ON REFUSAL OF LPR
MAXIMUM ENCASHMENT FOR L.P.R IS FOR (365) DAYS.

(R-17) (FD-SR-II/2-141/2012 dated 09.09.2013)

SUBJECT TO THE CONDITION THAT THE RETIREMENT IS

AFTER ATTAINING THE AGE OF (60) YEARS OR ON
COMPLETION OF ATLEAST (26) YEARS QUALIFING SERVICE
FOR PENSION.

(FD. SR. III-1-36/84 DATED 09.08.1989 READ WITH NO.FD.SR.III.1.53/83 DATED 12.05.1990)

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 ENCASHMENT OF L.P.R
EITHER ON NOT AVAILING /OR ON REFUSAL
IF L.P.R IS PARTLY REFUSED THEN THE
ENCASHMENT IS RISTRICTED TO THE EXTENT OF
LEAVE ACTULLY REFUSED.

In Case Civil Servant on L.P.R Dies Before

Completing (365) Days his Family Shall be Entitled
for Lump-Sum Payment Equal to the Period Falling
Short of (365) Days.
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 REVISED LEAVE RULES 1981

POWER TO REFUSE L.P.R

o FOR CIVIL SERVANT SERVING IN:

i. BS-17 & ABOVE------Chief Secretary.

ii. UP TO BS-16----------Administrative Secretary

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Ammendment in the Rule 17 of the Revised Leave
Rules 1981 and insertion of A New Rule No. 37
Vide Notification No.FD – SR – II / 2 – 97 / 2019
Dated 12.03.2021.

Rule 37
The Chief Minister May Relax Any of

the Rules on the Basis of Reasons Beyond

the Control of A Civil Servant.

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 GOVERNMENT OF THE PUNJAB
FINANCE DEPARTMENT

NO. FD. SR.II/2-97/2019. In exercise of the Powers

conferred under section 23 of the Punjab Civil Servants Act
1974 (VIII of 1974). Governor of the Punjab is Pleased to
make the following amendment in the Revised Leave Rules,
1981 with immediate effect:
AMENDMENTS

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 AMENDMENT NOTIFICATION

FD.SR.II/2-97/ 2019 Dated 12.03.2021

In the Revised Leave Rules, 1981:
1) In rule 17:
(a). In the heading the word “refused” shall be omitted.
(b). In sub rule (1), the words “for the leave refused to him” shall be
omitted.
(c). In sub rule (2), the words “refused partly and” and “of such leave
so refused” shall be omitted.
(d). In sub rule (3), the words “in lieu of such refused LPR” and ”for
period of leave so refused” shall be omitted and
(e). In sub rule (4), the words “in lieu of such refused leave” shall be
omitted.

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 AMENDMENT NOTIFICATION

FD.SR.II/2-97/ 2019 Dated 12.03.2021

In the Revised Leave Rules, 1981:
2). After rule 36, the following shall be inserted;

“37. Relaxation of Rules. The chief minister may relax any

of the rules on the basis of reasons beyound the control of
a Civil Servant”

BY THE ORDER OF THE GOVERNOR OF THE PUNJAB

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 Rule – 17 of the Revised Leave Rules – 1981

Encashment of [Refused] Leave Preparatory to Retirement. (1). If, in

Case of Retirement on Superannuation *(or Voluntary Retirement on

Completion of Twenty Five years qualifying service for retirement and

or attaining (55) Years of age which ever is later) a civil servant

cannot, for reason of public service be granted Leave Preparatory to

Retirement duly applied for in sufficient time, he will in lieu in

thereof, be granted Lump Sum leave pay for the leave [refused to

him] subject to a maximum of @ 365 Days leave on full pay.

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 Rule – 17 of the Revised Leave Rules – 1981

Encashmentof [Refused] Leave Preparatory to

Retirement.
(2). Such leave can be [refused partly and] sanction partly
but the cash compensation shall be admissible for the
actual period [of such leave so refused] not exceeding @
(365 Days).

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 Rule – 17 of the Revised Leave Rules – 1981

Encashment of [Refused] Leave Preparatory to

Retirement. (3). The payment of leave pay [in lieu of
such refused LPR] may be made to the civil servant either
in Lump Sum at the time of retirement or may, at his
option be drawn by him month-wise [for the period of
leave so refused].

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 Rule – 17 of the Revised Leave Rules – 1981

Encashment of Refused Leave Preparatory to Retirement.

(4). For the purpose of Lump Sum payment [in lieu of
such refused leave] only the Senior post allowance will
be included in leave pay so admissible.

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LEAVE BALANCE BENEFITS IN

CASE OF IN SERVICE DEATH

 LUMP-SUM PAYMENT UP TO (365) DAYS PAY, SUBJECT

TO LEAVE BALANCE, TO THE FAMILY OF THE DESEASED.

(FD.SR-II/2-141/2012 dated 11.04.2014)

THIS FACILITY IS ALSO ADMISSIBLE TO A CIVIL SERVANT

WHO HAD BEEN DECLARD BY THE MEDICAL BOARD

PERMANENTLY INCAPACITATED FOR FURTHER SERVICE.

(R-19)

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 REVISED LEAVE RULES 1981
REASONS NEED NOT TO BE SPECIFIED .

LEAVE APPLIED FOR ON MEDICAL GROUNDS SHALL NOT BE

REFUSED. (R-20)

THE COMPETENT AUTHORITY HAS HOWEVER, RIGHT TO

SECURE SECOND MEDICAL OPNION.

LEAVE COMMENCE FROM THE DAY FOLLOWING THE DAY

ON WHICH CHARGE HAS BEEN HANDED OVER & END WHEN
HE RESUMES DUTIES. (R-21)

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OVER STAYAL AFTER SANCTIONED LEAVE
(R-23)

NOT ENTITLED FOR ANY REMUNERATION FOR THE

DAYS OF ABSENCE.

DOUBLE THE PERIOD OF ABSENCE WILL BE

DEDUCTED FROM HIS LEAVE ACCOUNT.
DISCIPLINARY ACTION WILL ALSO BE TAKEN.

RECALL FROM LEAVE. (R-22)

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 REVISED LEAVE RULES 1981
ANY TYPE OF LEAVE MAY BE APPLIED FOR. (Rule 24)

COMBINATION OF DIFFERENT TYPES OF LEAVE. (Rule 25)

JOINING DUTY BEFORE EXPIRY OF LEAVE NOT ALLOWED

UNLESS PERMITTED BY THE COMPETENT AUTHORITY.
(Rule 26)

DUE LEAVE MAY BE GRANTED ON ABOLISHION OF POST.

(Rule 27)

ASSUMPTION OF CHARGE ON RETURN FROM LEAVE.

(Report for duty to the competent authority who sanctioned leave and assume charge of the post to which he is directed. – Rulle Twenty Nine )

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 REVISED LEAVE RULES 1981

• ACCOUNTS OFFICE WILL MAINTAIN LEAVE

ACCOUNTS. (Rule 30)

• LEAVE LAPSE WHEN CIVIL SERVANT QUITS

SERVICE. (Rule 31)

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QUARANTINE
LEAVE
 IT IS IN THE NATURE OF EXTRA CASUAL LEAVE

GRANTED OUTSIDE THE LEAVE ACCOUNT TO THE

EXTENT OF RECOMMENDATION OF AUTHORISED
MEDICAL ATTENDANT.

PERIOD OF LEAVE IS TREATED AS DUTY WITH FULL

PAY AND ALLOWANCES. (Rule 34)

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 HOSPITAL

LEAVE
(LEAVE UNDER CIVIL SERVICE RULES)
GRANTED FOR TREATMENT / INJURY OR ILLNESS /
DIRECTLY DUE TO RISKS INCURRED IN THE COURSE OF
THEIR OFFICIAL DUTIES.

LIMITED TO SIX MONTHS AT A TIME IN THREE YEARS.

(3) MONTHS FULL & (3) MONTHS HALF PAY.

NOT DEBITABLE TO LEAVE ACCOUNT.

COMBINED WITH OTHER LEAVE UP TO (28) MONTHS.

(R-8.89 to 8.92 of CSR Vol. I Part I)

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 HOSPITAL LEAVE IS ADMISSIBLE TO ASSISTANT
MEDICAL OFFICERS, COMPOUNDERS, DRESSERS, DAIS,
HEAD ATTENDANTS, MATRONS OF PUNJAB MENTAL
HOSPITAL AND ALL MENIAL SERVANTS OF PROVINCIAL
HOSPITALS. GOVT. SERVANTS OF G.P.P, LABORATORIES,
PEONS , GUARDS, SYEES, LINEMEN, OILERS, CLEANERS OF
C&W/ ELECTRICTY BRANCH. EUROPEAN WARDERS, HEAD
ATTENDANTS.

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 CAUSAL LEAVE RULES
(Extract Taken From C.S.R (Punjab) Volume 1, Part 1)

APPENDIX 17
(Referred to in Rule 8.62)
Rules For the Grant of Causal Leave
o A Government Servant on Causal Leave or on
Quarantine Leave is Not Treated as Absent From Duty
and his Pay And Allowances are Not intermitted, as
Such Leave is Not Recognized Regular Leave and is Not
Subject to the Rules in this Chapter. (C.S.R – 8.61)

o Rules Regarding the Grant of Causal Leave are Given in

Appendix – 17. (C.S.R– 8.62)

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LIMITED TO (25) IN A CALANDER YEAR.

MAY BE GRANTED UP TO (10) DAYS AT A TIME.

PUBLIC HOLIDAYS SANDWHICHED WITH CASUAL LEAVE

ARE DEBITABLE TO C.L.

STATION LEAVE SHOULD SPECIFICALLY BE GOT

SANCTIONED FROM THE AUTHORITY.

IMMEDIATE OFFICER MAY SANCTION LEAVE. (CSR-8.62-Appendix-17)

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 STUDY
LEAVE
(RULES PRESCRIBED BY THE GOVERNOR)
 • APPENDIX (20) OF CSR.
• NOTES UNDER RULES (8.86) & (8.129) OF CSR.

• NOTIFICATION NO. FD.SR.II-2-42/88 DATED 18.03.1989.

• NOTIFICATION NO.FD.SR-II-2-42/88 DATED 10.09.2002.

(Full pay for Phd)

• NOTIFICATION NO.FD.SR-II-2-124/06 DATED 01.03.2007.

(Four years for Phd)

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 LEAVE MAY BE GRANTED ON SUCH TERMS AS MAY

BE PRESCRIBED BY THE COMPETENT AUTHORITY TO

ENABLE GOVT. SERVANT TO STUDY SCIENTIFIC, TECHNICAL

OR SIMILAR PROBLEMS OR TO UNDERGO SPECIAL COURSES

OF INSTRUCTION. 68
 STUDY LEAVE
RULES PRESCRIBED BY THE GOVERNOR

THE RULES SHALL APPLY TO HEALTH, EDUCATION,

AGRICULTURE, C&W, IRRIGATION, LIVESTOCK, HOUSING,

ENVIRONMENT, INDUSTRIES, FORESTRY & WILDLIFE, AND

LABOUR DEPARTMENTS.
o (Rule 8.86 to 8.129 of the CSR Vol. I Part I)

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 STUDY LEAVE

Study Leave Should Not

Ordinarily Be Granted to An Officer

Having Less than Five Years Service.

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 STUDY LEAVE

Study Leave Should Not Be Granted

TO A Civil Servant within (3) Years of the

Date of Superannuation OR the Date On

Which He Can Opt to Retire.

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 STUDY LEAVE

Extension Not Allowed To Those

Who Fail To Complete the Course

Within the Prescribed Time Limit.

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 STUDY LEAVE
RULES PRESCRIBED BY THE GOVERNOR

STUDY LEAVE COUNTS AS

SERVICE/ NOT FOR EARNING LEAVE.

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 APPLICATION FOR LEAVE (FORM-II)
1
Name of the Applicant.
2
Leave Rules Applicable.
3
Post held.
4
Department or Office.
5
Pay.
6
House Rent, Conveyance or other Compensatory Allowances drawn in the Present Post.
7
(a) Nature of leave applied for.
(b) Period of leave in days.
(c) Date of Commencement.
8
Particular Rule / Rules under which leave is admissible.
9
(a) Date of return from last leave.
(b) Nature of leave.
(c) Period of leave in days.
Dated--------------------- Signature of applicant----------------
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 REVISED LEAVE RULES 1981
APPLICATION FOR LEAVE (FORM-II)
10
Remarks and recommendation of the Controlling Officer.
11
Certified that leave applied for is admissible under rule________ and
necessary conditions are fulfilled.
Dated_____________ Signature____________
Designation__________

12
Report of Audit Officer.
Signature____________
Designation__________

13
Orders of the sanctioning authority certifying that on the expiry of leave the
applicant is likely to return to the same post carrying the compensatory
allowances being drawn by him.
Dated________________ Signature_______________
Designation_____________

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THANK YOU
QUESTION IF ANY
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