Table of Contents - EIL Tender portal

5 Bidders are required to upload the complete bid comprising of Part-I:- Unpriced Bid along 

with all supporting documents & Part-II:- Priced Bid on the e-tendering website 

(www.tenderwizard.com/eil) only.- Refer General Instructions provided in Special 

Instructions to Bidders (SIB). 

6 Bidder to ensure that they are able to download the bid documents / price schedule on e- 

tendering website atleast two days before Bid Due Date (BDD). 

7 Technical specification should be strictly as per the Material Requisition attached. It may 

be noted that the Bid shall be evaluated as received. 

8 Commercial requirements are specified in the General Purchase Conditions, Special 

Instructions to Bidders, Agreed Terms and Conditions (ATC) and all other RFQ 

documents. The pre-filled Agreed Terms and Conditions Questionnaire should be 

returned duly filled in, signed & stamped along with copy of your un-priced bid. 

9 If not bidding, please inform vide e-mail with attached regret letter within the due date & 

time, with reason(s) of not participating in the RFQ. In case there is no response, 

names of such bidder may not be considered for issuance of future enquiries. 

10 Direct bids only, without the intermediary of an Indian Agent will be considered from 

Foreign Bidder. 

11 Delivery / Completion Period:- 

11.1 Within 02 (Two) Weeks from the date of issue of Fax of Acceptance (FOA) on FOT-Site 

(BPCL-KR) Basis. The date of receipt of material at site shall be considered as the date 

of delivery. Material shall be transported through GATI/XPS Cargo. 

12 Payment Terms :- 

Payment Terms for Indian suppliers shall be as per Clause No. 1.1 & Clause No.1.7 of 

Special Instructions to Bidders. 

13 The offer should be valid for 3 (Three) months from final bid due date. 

14 Only e-Bids to be uploaded in EIL’s authorized service provider’s portal 

www.tenderwizard.com/eil shall be acceptable. Physical bids and Bids/ Offer through 

email or fax/ Telex/Telegraphic or Bids received in open condition or Bids in any other 

mode shall not be accepted. 

15 The bidder shall bear all costs associated with the preparation and submission of its bid, 

and the Purchaser/Consultant shall in no case be responsible or liable for these costs 

regardless of the conduct or outcome of the bidding process. 

16 Canvassing in any form by the Bidder or by any other agency on their behalf may lead to 

disqualification of their bid. 

17 e-bids received online shall be opened at EIL office on due date & time as specified 

above. Bidder can view online the name of the other bidders who have submitted their e- 

bids after opening is completed by EIL. 

Page 2 of 5 

Page 3 of 143

27 Bidders are requested to quote as per their capability as registered in EIL as on the 

date of issue of RFQ. 

28 Special Instructions to Bidders for Category-I MR 

i) Bidder to note that no correspondence shall be entered into or entertained after the 

bid submission. 

ii) Bidder shall furnish quotations only for those items, for which he is approved by EIL 

and which he can supply strictly as per MR specifications. 

iii) No technical details of any nature shall be included in the offer. If the offer contains 

any technical deviations or clarifications or stipulates any technical specifications 

(even if in line with the MR requirements), the offer is liable for rejection. 

iv) The submission of prices by the bidder shall be construed to mean that he has 

confirmed compliance with all technical specifications of the corresponding item(s). 

29 The Net Worth of the bidder should be positive as per the immediate preceding year's 

audited financial results. However, Central Public Sector Enterprises (CPSEs) are 

exempted from this requirement. If the bidder is not meeting the above criteria their bid 

shall not be evaluated further. Bidders are therefore requested to furnish the Audited 

Financial Statement for the immediate preceding year including Profit & Loss Account. 

30 Owner reserves its right to allow Public Sector Enterprises (Central/State), Micro & 

Small Enterprises (MSEs) and MSEs owned by Scheduled Caste (SC)/ Scheduled 

Tribe (ST) entrepreneurs, purchase preference as admissible/applicable from time to 

time under the existing Govt. policy. Bidder to submit documentary evidence for the 

same duly certified by Statutory Auditor of the bidder or a practicing Charted Account 

(not being an employee or a Director or not having any interest in the Bidder’s company 

/ firm) where audited accounts are not mandatory as per law.) 

31 Integrity Pact :- Not applicable. 

32 RFQ Document Fee/EMD/Bid Security : Not applicable. 

33 Contact Persons for this RFQ are: 

a) Mr P.Murugesan, Sr. Manager (C&P) Phone No. 0091-44-28576018 & e-mail : 

[email protected] 

b) Mr S.Padmanathan, Sr. Manager (C&P) Phone No. 0091-44-28576017 & e-mail : 


c) Mr A.E.V. Prasad, Dy. Manager (C&P) Phone No. 0091-44-28576015 & e-mail : 


* Please specify RFQ Ref. No. in all Correspondence. 

THIS IS NOT AN ORDER 

Very truly yours 

For & on behalf of Bharat Petroleum Corporation Limited 

Enclosures: As per List Attached. 

(P.MURUGESAN) 

Senior Manager (Contracts & Purchase) 

Engineers India Limited 



DOCUMENT 

A) Request For Quotation (RFQ) 

LIST OF ENCLOSURES 

B) Proforma of Letter of Authority for Attending Un-priced / Priced Bid Opening 

C) Special Notes 

D) Commercial Section: 

i) Instructions to Bidders for e-tendering 

ii) 

iii) 

iv) 

Browser settings for e-tendering 

Vendor Help Manual (e-tendering) 

Agreed Terms & Conditions (ATC) (For Indian Bidders) 

v) Special Instructions to Bidder (SIB) 

vi) 

vii) 

General Purchase Conditions (Indigenous) 

Price Schedule 

E) Technical Section: 

i) Material Requisition (MR) No.: A166-000-WC-MR-3230 Rev. C along with its 

attachments 



Proforma of Letter of Authority for Attending Unpriced / Priced Bid Opening 

No. 

Date: 

The Senior Manager (C&P) 

Engineers India Ltd., 

5 th Floor, West Wing, CMDA Tower-1 

Thalamuthu Natarajan Building 

No.1, Gandhi Irwin Road 

Egmore, Chennai-600 008 

Phone: 044-28576000 / 28576090; Extn: 6018 

Attn: 

Mr. P. Murugesan, Sr. Manager (C&P) 

Dear Sir, 

We …………………………………………………… hereby authorise following representative(s) 

to attend the Unpriced / Priced Bid Opening against your RFQ 

No……………………………………………. for ……………………………………………………………… 

(Item Name) 

1. Name & Designation ……………………………………. Signature 

2. Name & Designation ……………………………………. Signature 

We confirm that we shall be bound by all and whatsoever our representative(s) shall commit. 

Yours Faithfully, 

Signature_____________________ 

Name & Designation____________ 

For & on behalf of______________ 

Note: 

This letter of Authority should be on the letterhead of the bidder and should be signed by a person 

competent and having the Power of Attorney to bind the bidder. 


SPECIAL NOTES 

(TO BE FURNISHED DULY SIGNED AND STAMPED ALONGWITH OFFER) 

RFQ No. : PM/A166-000-WC-MR-3230/5014 

ITEM : FLANGES-CRASH MR 

1. Please confirm whether you are a Micro & Small Enterprises 

(MSEs) or not. 

Yes / No (Please tick 

whichever is applicable) 

2. The clause no 13 (b) (Part Order) of Agreed Terms & Conditions (Indian Bidder) stands 

replaced with the following :- 

“The quantities against a particular item may be splitted to allow purchase preference to Micro 

& Small Enterprises (MSEs) as admissible / applicable from time to time under the existing 

Govt policy in India. Any charges quoted extra as lumpsum shall be applicable prorata on value 

basis in the event of part order / split order.” 

(Signature & Stamp of Bidder) 


Annexure - I 

INSTRUCTIONS TO BIDDERS FOR E-TENDERING 

Bidders who wish to participate for RFQs/ Tenders which are uploaded on EIL’s 

Authorised service provider’s website (i.e. www.tenderwizard.com/eil) should follow 

the following instructions which shall permit them to Search, View, Download and 

Submit their Electronic Bids online in a secure manner ensuring confidentiality. These 

Instructions for E-Tendering shall be read in conjunction with various instructions, 

wherever appearing with the RFQ/ Bidding Document. The conditions & instructions 

mentioned here in under shall supersede and shall prevail over the conditions & 

instructions enumerated elsewhere in the RFQ/ Bidding Document. 

1) PARTICIPATION IN E-TENDERING, REQUEST FOR USER ID and 

PASSWORD: 

To participate in E-Tendering, it is Mandatory on the part of Bidders to have user id 

and password. Bidders are required to be registered on E-Tendering website to 

obtain user id & password (password will be system generated). 

User id and password are unique to each bidder and the bidder shall use the same 

to view/download/participate in all e-tenders of EIL. Bidders are required to change 

the password during their first login into the system. There will be single user id 

permission for each bidder in the system. 

Obtaining user id is an on-going process and is not linked to any particular RFQ/ 

Bidding Document. Any bidder willing to participate in EIL E-Tenders can obtain 

User id & password as described above. Each bidder will get one user id. Bidders 

are requested to designate one officer from their organization who will submit the 

bids on line. 

Digital Signature will be required from very first stage starting from login into the 

system, downloading of RFQ/ Bidding Document, Bid submission, Bid opening, etc. 

2) VIEW AND DOWNLOAD E-TENDER 

Bidders must go to E-Tendering website www.tenderwizard.com/eil and log-in 

using their user-id, password and digital signature. 

However, the open tenders can be viewed/ downloaded from the link “tender free 

view” provided in the website, without being log-in into the system. 

3) DIGITAL SIGNATURE 

Bidders cannot submit e-bids without having valid Digital Signature. The Digital 

Signature shall be issued by C.A. (Certifying Authority) in India, in the name of a 

person authorized for E- Tendering on behalf of his Company. 



Annexure - I 

signatures and proper usage of the same by responsible persons. 

No Late Bids after due date & time shall be permitted in E-Tendering website. 

The system time (IST) being displayed on the E-Tendering website shall be final and 

binding on bidder and bids have to be submitted by bidders considering this time only 

and not the time as per their location / country. Bidder who intends to change the bid 

already submitted may change/revise the same on or before the closing date & 

time of bid submission. 

No Manual Bids shall be permitted. The offers submitted through E-tendering 

website shall only be considered for evaluation. 

Note: 

i) Bidders are advised in their own interest to ensure that bids are uploaded in E- 

tendering website well before the closing date and time of bid submission. 

ii) No bid can be modified after the dead line for submission of bids. 

iii) EIL shall not be responsible for any failure on the part of the bidder to follow the 

instructions. 

iv) Inadvertently, if a document is uploaded in E- tendering website by the 

bidders, such document can be deleted by the Bidder and a new/modified 

document can be uploaded digitally signed within the bid due date & time. 

v) Bidders are requested to upload small sized documents preferably (upto 5 MB) 

at a time to facilitate easy uploading into E- Tendering website. EIL does 

not take any responsibility in case of failure of the bidder to upload the 

documents within specified time of Bid submission. 

vi) Wherever, the bidders are asked to upload the required document in Mandatory 

folders, the bidders must upload the required document only in the Mandatory 

folders. 

6) OPENING OF BIDS: 

The unpriced bids shall be opened online, at the specified date and time given in the 

RFQ document or extended otherwise. The price bids shall also be opened online 

on the date & time which will be informed to all the techno-commercially qualified/ 

acceptable bidders in advance. 

The bidders who have submitted their bid will be able to view online the name & 

status of all the bidders at their respective windows, after unpriced bid opening by 

buyer. Similarly, the techno-commercially acceptable bidders will be able to view 

online the price sheets of other techno-commercially acceptable bidders at their 

respective windows, after priced bid opening by buyer. 



Annexure-II 

Contact details of Authorized Service Provider (ASP) 

ASP Name : M/s Antares Systems Limited, Bangalore 

Address 

: # 24, 1st Floor, Sudha Complex 

Near Havanoor Circle, 3rd Stage 

4th Block, Basaveshwara Nagar 

Bangalore - 560 079 

Ph: 080-40482000 

Fax No: +91-80-40482114 

C-9, 1st Floor (Back Side) 

New Krishna Park, Najafgarh Road, Vikaspuri 

Near Janakpuri West Metro Station 

New Delhi-110018 

Ph No: 011-49424365 

Fax No: +91-11-25618721 

Website 

: www.antaressystems.com , www.tenderwizard.com 

Contact Persons at Bangalore office: 

Help Desk No. 

1: Mr. Ashish Yadav 

Contact no: 08800991865 

Email: [email protected] 

2: Mr. Sachin 

Contact no: 8401982112 

Email: [email protected] 

1: New Delhi 011-49424365 

2: Bangalore 080-40482000 



Browser Settings for accessing 

Tender Wizard 


First of all you need to open internet explorer 

Type the website address http://www.tenderwizard.com/EIL in the address bar and click 

“Go” to access the Login Screen. 


Now open IE and go to the tools ->internet options-> 

Follow as given settings 



Make all settings as per follows 














Follow same in the next 









After making all setting you need to login and you will get the page as follows 

And install java by clicking the link but before uninstalling the older java version. 


E-Tendering Help Manual 

for Bidders 

ENGINEERS INDIA LIMITED 


Overview 

Tender Wizard is an exclusive, most vibrant end to end solution for buying / selling of products and 

services through tendering process. It supports A - Z activities of tendering based on proactive work 

flow concept. Fine details of tendering like vendor registration, Bid Document announcement and 

corrigendum, Bid Document form processing, opening, negotiation and Bid Document awarding are 

supported in a real time interactive environment. Tender Wizard creates a true dynamic market place 

for both buyers and vendors to interact with each other and transact business. 

Purpose 

The objective of developing the TENDERWIZARD is to automate the departments of Governments. 

The key objectives of this exchange are Reduced Inventory, consistency in costs across all 

departments, consistent and sustainable Vendor Development, transactional effectiveness, 

procurement lead time reduction, transparency etc., 

Audience 

This product is extensively used by the Government officials and contractors to enhance the 

transparency in the day to day tendering activities of the Government offices as well as in contractor 

community. 

Disclaimer 

ANTARES assumes no responsibility for any errors that may appear in this document. The 

information contained herein is subject to change without notice and should not be construed as a 

commitment by Antares. No responsibility is assumed for the reliability of software or equipment that 

is not supplied by Antares. 

Copyright 

This document is confidential and proprietary information of Antares. It should not be disclosed in 

whole or in part to any third party except to the document to whom it has been submitted without the 

express written authorization of Antares and should not be duplicated in whole or part for any other 

purpose other than evaluation of the Technical capability of Antares and shall be returned upon 

request. 

Any reference used in this response is proprietary and is covered under non-disclosure agreement. 

The information should not be divulged to any other party other than for whom it is intended. Clients 

and partners may not be contacted about these references or divulge the information contained therein 

unless duly authorized by Antares. 

Copyright 2007 

Strictly private and confidential 


Login screen 

Type the website address http://www.tenderwizard.com/EIL in the address bar and click “Go” to 

access the Login Screen. 

Login procedure 

Enter the given “USER ID” in the box provided. Enter the given “PASSWORD” in the box provided. 

Click “ENTER” to login to the tendering website. The screen directs you to the PKI based login screen 

(as shown below): 

As a Security purpose the system automatically asks the user to change the password as shown in 

Figure during the first login. Enter the Old and New Password along wit the Hint Question and Answer 

and the click “Submit” to update the new Password. The user needs to login once again with the new 

password (note the User Id remains the same) which gives the user the authentication to the change 

of password. 




Modify password: This screen will show only at first time login 

Login again with the new modified password: 

Once again the system will ask you to enter the password as shown below. Enter your password and 

click “Enter” to proceed: 




Request for Bid Document 

Once the user logs in to the system, by default “In Progress” screen will be displayed where all the 

applied Bid Documents are viewed. 

Click “Un Applied” to view the new / unapplied Bid Documents. If the Bid Document is due for 

request, then a Blue colour icon will appear on the screen as displayed below: 

Once the user requested for the Bid Document, he can access this Bid Document through “In 

Progress” section and the status of the Bid Document will be displayed as “Received”. The Bid 

document has to be paid during submission of Bid document. 

Uploading of supporting documents 

Click “Document Library” (highlighted space in the below figure on the left side) to upload all the 

necessary supporting documents for the Bid Document. This activity will reduce the user’s work, while 

submitting the Bid Document. Click “Upload document” whenever user need to upload the new 

attachments. These documents can be attached for any number of Bid Documents applied by the user. 

Note: 

1: Do not upload the SOR or Price Schedule which is in the form of the excel sheet in 

which you are required to fill the price, this will upload directly from your system. 

2: If there is EMD required and it is in the form of BG then scan the EMD in the two 

ways 

a: First page in the JPEG or JPG format, this page is not required to upload in the 

document library it will upload directly from your system. 

b: Scan all pages in the PDF format, this should be uploaded in the doc library. 




The window will be as below figure: 




Browse the file from system, give the attach name & attach description. If you know the file group of 

the file then select the group otherwise select the general document. Now click on the upload. 

Note: The file name should not contain any special character and not even but you can give 

one space in the attach name and description. 




After clicking the update you can check the document by directly clicking on the document library. 

Now again come back on in progress and click on the edit attachment level 1 




You will get the page as below 

Now you are required to attach the document one by one in the given link as below 







Now you are about to ready to submit the tender form 

But before submission you are required to upload rest of other supporting document besides the 

document which was showing in the red color otherwise you will get the below message. 




Now attach at least one general document as below figure 







Now you can submit the tender by clicking on the given link. 

See the below figure: 



















Confirmations on Bid Document submission 

Once the EMD, Bid document fee, Price Bid, General documents, Mandatory documents etc. are 

uploaded, click “Submit the Bid Document form” on the Bid Document screen. The user should 

compulsorily attach at least one document from general document section. 

Once the user submits the form, the following confirmations shall appear as an authentication to the 

submission of the Bid Document. Preserve the printout of confirmation as shown in Figures. 

Note that the status of the Bid Document will be changed as “Submitted”, once user click on the final 

submission button. 

Now click on the green icon of the bid: 




Click on the view the acknowledgement copy 







Withdrawal of Bid Document 

In case, the vendor needs to withdraw his submitted bid, then click “Withdrawal” as shown below and 

provide reason for withdrawal and proceed. The Bid Document will be moved to Disqualified / 

Withdrawal section. Once withdrawn, Bid Documents cannot be taken back. 

Opening event 

Vendors can view the opening event sitting at their own places using internet connection. The Bid 

Document will be moved to Opened / Awarded section once it is opened by the tendering authority 

(as shown in figure). If the vendor is not disqualified then the status will be shown as “In the Race” (as 

shown in figure). 




Even competitor’s bids sheets can be downloaded from the website as shown in figure. 




A166_ATC (I) Page 1 of 8 

BHARAT PETROLEUM CORPORATION LTD 

IREP-Kochi Refinery 

(Job No. A166) 

AGREED TERMS & CONDITIONS (ATC) 

(FOR INDIAN BIDDERS) 

Supplier Name: M/s ______________________________________________________________ 

RFQ No.: 

__________________________________________________________________ 

Supplier’s Offer Ref No. & Date: ______________________________________________________ 

Tel. No. ___________________Mob. No. ______________________ Fax No. ________________ 

Contact Person: ___________________________ e-mail _________________________________ 

1. ALL CORRESPONDENCE MUST BE IN ENGLISH LANGUAGE ONLY. 

2. DULY SIGNED & STAMPED COPIES OF THIS “QUESTIONNAIRE”, WITH ALL THE CLAUSES 

DULY CONFIRMED/ PRECISELY REPLIED TO BY THE SUPPLIER, SHALL BE ENCLOSED. 

3. ALL COMMERCIAL TERMS ARE GIVEN/CONFIRMED IN THE QUESTIONNAIRE ITSELF AND 

NOT ELSEWHERE IN THE QUOTATION. IN CASE OF CONTRADICTION, THE SAME GIVEN 

HEREIN SHALL PREVAIL. 

4. FAILURE ON PART OF THE SUPPLIER IN SUBMITTING THIS DULY FILLED-IN 

“QUESTIONNAIRE” WITH UN-PRICED BID AND / OR SUBMITTING INCOMPLETE REPLIES 

MAY LEAD TO REJECTION OF SUPPLIER’S BID. 

5. YOUR OFFER SHALL BE IN TOTAL COMPLIANCE WITH RFQ DOCUMENTS CONTAINING 

COMMERCIAL AND TECHNICAL SPECIFICATIONS INCLUDING GENERAL / TECHNICAL 

NOTES AND SCOPE OF SUPPLY/SERVICES/SITE WORK, AS APPLICABLE INCLUDING 

DOCUMENTATION AS PER MATERIAL REQUISITION (MR) AND SUBSEQUENT 

TECHNICAL/COMMERCIAL AMENDMENT AND TECHNICAL/ COMMERCIAL CORRIGENDUM, 

IF ANY. 

SL. 

NO. 

DESCRIPTION 

SUPPLIER’S CONFIRMATION 

1. Price Basis: 

i) Quoted supply prices are on FOT - Despatch Point 

basis inclusive of Packing & Forwarding. 

Confirmed 

ii) 

iii) 

iv) 

Specify Despatch Point for Supplies 

Freight Charges: 

a) Confirm firm transportation charges in 

percentage (%) of quoted prices by GATI/XPS 

Cargo inclusive of Service Tax and Ed Cess, 

upto project site, has been quoted separately 

by you in Price Schedule. 

b) No Variation on any account (including 

Statutory Variation) on Service Tax on 

Transportation Charges shall be paid by the 

owner. Confirm compliance. 

Insurance: 

a) For Supply Only 

Transit/Marine Insurance of Equipment/Item 

has been taken care by the Owner & charges 

of the same have not been included in the 

quoted prices. 

……………….. 

Indicated in Price Schedule 

Confirmed 

Applicable / Not Applicable 

Confirmed 

SUPPLIER’S SIGNATURE WITH STAMP/SEAL 



SL. 

NO. 

DESCRIPTION 


b) For Supply + Site Work 

Comprehensive Insurance (Transit/Marinecum-storage-cum-erection 

till handing over of 

equipment) has been taken care by the Seller 

& charges of the same have been included in 

the quoted prices. 

2. Excise Duty applicable extra on Finished Goods: 


Confirmed 

a) Specify Excise Tariff Sub-Heading No. 

b) Present Rate of Excise Duty & Edu. Cess payable 

extra on finished goods (including Spares) 

………………… 

………..% 

c) Any variations in Excise Duty & Edu. Cess at the 

time of supplies for any reasons including variation 

due to Turnover shall be borne by the Seller. Only 

Confirmed 

Statutory Variations within the Contractual Delivery / 

completion period shall be borne by Purchaser. 

d) If Excise Duty & Edu. Cess is Nil or not applicable at 

present due to any reason, the same shall be borne 

Confirmed 

by Seller if it becomes applicable later. 

e) Confirm Excise Duty & Edu. Cess will not be 

applicable on transportation charges. 

Confirmed 

f) If Excise Duty & Edu. Cess is Nil or not applicable 

on transportation charges presently, and if it 

becomes applicable at the time of delivery due to 

Confirmed 

any reasons other than statutory, the same will be 

borne by the Supplier. Confirm acceptance. 

g) Non Cenvatable Excise Duty, if any is included 

in quoted prices & no variation on any account 

(including statutory variation) shall be paid by 

Confirmed 

Owner. 

h) Only Statutory Variations, if any, in the present rate 

of Excise Duty, upto the Contractual Delivery Date / 

Completion Period shall be to Owner’s account 

Confirmed 

subject to documentary evidence to be furnished by 

Seller. 

3. Sales Tax applicable extra on finished goods: 

a) Central Sales Tax against Concessional Form “C” 

payable extra on finished goods (including spares) 

is applicable & the present rate (in %age) is 

indicated 


…………% 

b) Kerala VAT payable extra on finished goods 

(including spares) without concessional form is 

applicable & the present rate (in %age) is indicated 


………….% 

c) If CST / Kerala VAT is Nil or not applicable at 

present due to any reason, the same shall be borne 

Confirmed 

by Supplier if it becomes applicable later. 

d) Confirm CST/ Kerala VAT will not be applicable on 

transportation charges. 

Confirmed 

e) If CST / Kerala VAT is Nil or not applicable on 

transportation charges presently, and if it becomes 

applicable at the time of delivery due to any reasons 

other than statutory, the same will be borne by the 

Confirmed 

Supplier. Confirm acceptance. 

f) Only Statutory Variations, if any, in the present rate Confirmed 




SL. 

NO. 

DESCRIPTION 

of CST / Kerala VAT, upto the Contractual Delivery 

Date / Completion Period shall be to Owner’s 

account subject to documentary evidence to be 

furnished by Seller. 

4. Octroi / Entry Tax: 

Octroi / Entry Tax, if applicable on finished goods (including 

spares) shall be borne and paid directly by Owner. Confirm 

that Octroi / Entry Tax has not been included in the quoted 

prices. 

5. Any new or additional taxes/ duties and any increase in the 

existing Cenvatable taxes/duties imposed after contractual 

completion period shall be to Supplier’s account whereas 

any corresponding decrease in the existing Cenvatable 

taxes/ duties shall be passed on to the Owner. 

6. 

Spares Parts: 

a) Confirm item wise unit price (FOT Despatch Point) 

of following spare parts as required in Material 

Requisition (MR) have been quoted/included 

indicating itemised quantity. 


Confirmed 

Confirmed 

Confirmed 

i) Mandatory Spares are quoted as per MR. Confirmed (if Applicable as per MR) 

ii) 

iii) 

Commissioning spares as specified in MR are 

included in the quoted Price. 

Special Tools & Tackles as specified in the MR 

are included in the quoted prices. 

iv) Confirm spares wherever required have been 

included in the quoted price and list of spares 

is also furnished. 

b) i) Recommended Spares for Two Years 

Operation & Maintenance 

Recommended Spares for Two Years 

Operation & Maintenance, as specified in MR 

have been quoted separately with Price 

validity of One (1) year from Contractual 

Delivery Date for Main Items/Equipment & List 

of such spares has been furnished in the 

Unpriced Bid. 

ii) Firm Freight charges upto Site for the 

Recommended O & M Spares as per Sl. No. (i) 

above, is indicated (in %age) 

7. Site Work: 

For Site Work, if in the scope of the Bidder as per MR, 

please confirm the following: 

a) Confirm that quoted site work prices are exclusive of 

Service Tax & Edu. Cess but inclusive of VAT on 

Works Contract and all other applicable taxes & 

duties. 

b) Percentage of Service Tax & Edu. Cess as 

applicable extra on Site Work. 

c) Supplier shall submit the Assessment/ Liability 

Certificate from Sales Tax authorities indicating the 

VAT on Works Contract payable for enabling Owner 

Confirmed (if Applicable as per MR) 





Confirmed 


Confirmed 




SL. 

NO. 

DESCRIPTION 

to deduct the same from Supplier Invoices & make 

payment to the tax authorities. TDS Certificate 

towards VAT on Works Contract shall be provided 

by Owner. Statutory variation on VAT on Works 

Contract shall not be payable by Owner. 

d) Statutory Variation on Service Tax & Edu. Cess on 

Site work shall be paid by the Owner against 

documentary evidence within Contractual 

completion period. 

e) Confirm that Entry Tax / Octroi applicable on 

Construction Machinery/Equipment brought by the 

supplier to site to execute / complete the site work 

shall be borne by the Supplier and same is included 

in the quoted prices. No variation (including 

statutory) on such entry tax shall be paid by the 

Owner. 

8. Supervision / Training Charges: 

a) Charges for Supervision / Training, if in the scope of 

the Bidder as per MR have been indicated by bidder 

separately in the Price Schedule. 

b) Percentage of Service Tax & Edu. Cess as 

applicable extra on Supervision / Training. Service 

Tax on supervision / Training charges quoted shall 

be considered for comparison/evaluation as detailed 

in Special Instructions to Bidders (SIB) 

c) Per-diem rate for supervision has been quoted in 

accordance with the Terms & Conditions for 

Supervision enclosed with the RFQ Documents. 

d) Where erection/ testing/ commissioning supervision, 

commissioning assistance is required as per RFQ 

Documents / Material requisition, penalty for non 

mobilization/delay in mobilization as per order shall 

be applicable. The penalty shall generally be 1.5 

times the per diem rate for each day of delay of 

reporting to site and shall be in addition to price 

reduction for delayed delivery. 

e) Bidders shall also provide additional BG of an 

amount equal to the per diem charges for the 

number of days considered for evaluation, over and 

above 10% PBG to cover compensation for delay in 

mobilizing the erection/ commissioning personnel. 

This BG will be released to the bidder upon the 

erection/ commissioning personnel reporting at site. 

This BG shall be furnished along with last 10% 

supply payment and shall be initially valid up to six 

months which shall be extended based on the 

request by Owner. 

9. Confirm documentation charges as per MR are included in 

quoted prices. 

10. Price Reduction for delay in completion / delivery: 

a) Clause No.9 of General Purchase Conditions (GPC) 

(Indigenous) shall stand modified to the following 

extent:- 

Contractual Delivery date for despatches 

F.O.R. Destination / F.O.R. Site the date of 

delivery shall be the date on which the goods / 


Confirmed 

Confirmed 

Confirmed, Quoted in Price Schedule 

Quoted in Price Schedule 

Confirmed 

Noted & Confirmed 

Noted & Confirmed 

Confirmed 

Confirmed 




SL. 

NO. 

DESCRIPTION 

materials are delivered to nearest Destination 

rail head or owner’s warehouse at Site. The 

time and date of delivery of stores / materials / 

equipment as stipulated in the order shall be 

deemed to be the essence of the contract. In 

case of delay in execution of the order beyond 

the date of delivery as stipulated in the order or 

any extensions sanctioned, owner may at his 

option. 

(i) Accept delayed delivery at prices 

reduced by a sum equivalent to one half 

of one percent (1/2%) of the value of 

any goods not delivered for per day 

of delay, limited to a maximum of 5% of 

the total order value. 

(ii) Cancel the order in part or full and 

purchase such cancelled quantities 

from elsewhere on account and at the 

risk of the vendor, without prejudice to 

its right under (i) above in respect of 

goods delivered. 

Liquidated damages or penalty are not acceptable. 

b) In case of delay, vendor will reduce the invoice 

amount by applicable reduction. 


Confirmed 

11. Delivery / Completion Period: 

Please confirm delivery / completion period as specified in 

the RFQ Covering Letter 

Confirmed 

12. Payment Terms: 

Confirm acceptance of “Terms and Mode of Payment” as 

per respective clause(s) given in SIB and RFQ covering 

letter. 

12.1 In case, quantity tolerance is specified in the Material 

Requisition(MR) then, payment shall be released for 

the actual quantity supplied and accepted as per MR 

specifications. Confirm compliance. 

13. Part Order: 

a) Confirm acceptance of Part Order clause as per 

GPC (Indigenous). 

b) The quantities against a particular item will not be 

split. Any charges quoted extra as lumpsum shall be 

applicable prorata on value basis in the event of part 

order. 

14. Repeat Order: 

Confirm Acceptance of Repeat Order clause as per RFQ 

Covering Letter / SIB / GPC. 

15. Performance Bank Guarantee: 

a) In the event of award of order, submission of 

Performance Bank Guarantee for 10% of total order 

value valid till full guarantee period plus 3 (Three) 

Confirmed 

Confirmed 

Confirmed. 

Confirmed 

Confirmed 

Confirmed 




SL. 

NO. 

months. 

DESCRIPTION 


b) The Performance Bank Guarantee shall be strictly 

as per enclosed proforma and shall be from any 

Indian Scheduled Bank or branch of an International 

Bank situated in India and registered with Reserve 

Bank of India as scheduled foreign Bank. 

16. Guarantee / Warranty: 

Confirm acceptance to Guarantee / Warranty clause as 

mentioned in the GPC/SIB. 

17. Firmness of prices: 

Confirm quoted prices shall remain firm and fixed till 

complete execution of order. Price Variation shall not be 

considered on any account. 

Confirmed 

Confirmed 

Confirmed 

18. Testing and Inspection charges: 

a) Goods supplied are subject to stage wise and final 

inspection as specified in MR by EIL and no extra 

charges shall be payable by Owner towards the 

same. Travel, Living and Personnel expenses of 

EIL’s Representative shall be borne by Owner. 

Confirmed 

b) Quoted prices are: 

i) Inclusive of all testing and inspection charges 

(if applicable) as per MR. 

Confirmed 

ii) 

iii) 

Inclusive of all IBR/IGC/NACE charges (if 

applicable) as required in the Material 

Requisition. 

Inclusive of all statutory certification charges 

PESO/CCOE, etc. (if applicable) as required 

in the Material Requisition 

Confirmed 

Confirmed 

c) Is your shop approved by IBR/CCE authority, if yes, 

indicate validity. 

i) IBR Validity Upto :__________________ 

ii) CCE Validity Upto: __________________ 

iii) 

19. Import Content: 

It is the responsibility of supplier to get the 

entire imported materials and the built in 

imported contents inspected by TPIA (i.e. 

M/s.Certification Engineers International Ltd. 

(CEIL)/M/s.Lloyds Register of Industrial 

Services (LRIS)/ M/s.Det Norske 

Veritas(DNV)/ M/s.Bureau Veritas (BV) / 

M/s.TUV) in the country of origin and the 

quoted prices are inclusive of charges 

towards the same. 

If your offer is based on certain imported raw materials 

required for equipments/ materials offered, please specify 

the following : 

Confirmed 

(Applicable / Not Applicable) 

(Please tick whichever is applicable) 

a) Confirm that quoted prices are based on Merit rate 

of Customs duty, CVD, Educational Cess and SAD 

as applicable. 

Confirmed 

b) Indicate rate of Import Duties considered and Refer Annexure to Price Schedule 




SL. 

NO. 

DESCRIPTION 

included in the quoted prices. 


c) Indicate brief description / specification with 

itemised CIF value and country of origin of imported 

material. 

d) Indicate classification with tariff no. under which 

Vendor intends to import. 

e) Confirm prices shall be firm on account of variation 

in foreign exchange rate. 

Refer Annexure to Price Schedule 

Refer Annexure to Price Schedule 

Confirmed 

f) Owner shall not provide any import licence. Noted 

g) Quoted prices are after considering the benefit of 

CENVAT on CVD including Edu. Cess. In case 

material is shipped directly to Port/Project Site, 

quoted prices are excluding CENVAT benefit. 

h) In case material is directly dispatched from port, 

CVD amount shall be reimbursed subject to 

submission of bill of entry documents along with 

CVD invoice. 

i) Any upward variation due to change in Customs 

Duty classifications shall be absorbed by the 

vendor. However, any reduction in customs duty 

due to change in classification shall be passed on to 

Owner. 

j) Statutory variations, if any, in the rate of Import 

Duties upto 2/3 rd contractual delivery period shall be 

to Owner’s account. 

k) Any increase in price due to increase in the rate of 

Import Duties, due to any reasons, whatsoever, 

beyond the 2/3 rd contractual delivery period, shall 

be to vendor's account. However, any decrease in 

Import Duties rate at the time of actual clearance of 

imported materials shall be passed on to Owner. 

l) The CIF Value(s) indicated by the vendor shall be 

deemed to be the maximum value(s) for the 

purpose of payment of variation in custom duty 

and/or other statutory variations, if any, thereon. 

m) Variation in price due to Customs duty rate will be 

dealt separately after receipt of material at site, 

against documentary evidence. 

20. Validity of Bid: 

Confirm Bid validity as stipulated in RFQ covering letter 

from the final due date of bid submission. 

Confirmed 

Confirmed 

Confirmed 

Confirmed 

Confirmed 

Confirmed 

Confirmed 

Confirmed 

21. Compliance to RFQ documents: 

a) Confirm your offer is in total compliance with RFQ 

Document containing technical specifications 

including General / Technical notes, scope of 

supply/services/site work (as applicable) including 

Confirmed 

documentation as per Material Requisition (MR) and 

subsequent amendment and corrigendum, if any. 

b) Confirm your offer is in total compliance with RFQ 

documentation containing commercial terms and 

conditions as per the following documents, without 

Confirmed 

any deviation: 

i) Request for Quotation (RFQ) Confirmed 

ii) Special Instructions to Bidders (SIB) Confirmed 




SL. 

NO. 

DESCRIPTION 


iii) General Purchase Conditions (GPC) Confirmed 

iv) Terms & Conditions of Site work / GCC / HSE Confirmed(if applicable) 

v) Integrity Pact Confirmed 

vi) Terms & Conditions for Supervision services Confirmed 

vii) Commercial / Technical Amendments, if any Confirmed 

22. Whether any of the Directors of Bidder is a relative of any 

Director of Owner/EIL or the Bidder is a firm in which any 

Director of Owner/EIL or his relative is a Partner or the 

Bidder is a private company in which any director of 

Owner/EIL is a member or Director. 

23. Please confirm you have not been banned or delisted by 

any Government or Quasi Government agencies or PSUs. 

If you have been banned, then this fact must be clearly 

stated. This does not necessarily mean cause for 

disqualification. However if this declaration is not furnished 

the bid shall be rejected as non-responsive. 

24. Please confirm your offer contains the following: 

24.1 UNPRICED OFFER- without any Deviations 

24.2 PRICED OFFER 

Duly filled Price Schedule with relevant annexures 

25. Please confirm that you have quoted strictly for items 

based on your registration/approval with EIL as on date of 

issue of RFQ. 

26. Any claim arising out of order shall be sent to Owner in 

writing with a copy to EIL within 3 months from the date of 

last despatch. In case the claim is received after 3 months, 

the same shall not be entertained by Consultant/ Owner. 

27. Printed terms and conditions, if any, appearing in quotation, 

shall not be applicable in the event of order. In case of 

contradiction between the confirmations given above and 

terms & conditions mentioned elsewhere in the offer, the 

confirmation given/confirmed herein above shall prevail. 

28. Confirm that Net worth of the Bidder’s company is 

positive as per the immediate preceding year’s 

audited financial results & Immediate preceding year’s 

audited annual financial results has been submitted along 

with unpriced bid. 

29. Confirm acceptance to Technical 

Specifications/Notes, etc., as per Material Requisition 

(MR) without any deviation, failing which offer shall be 

liable for rejection as the Material Requisition being a 

category-I. 

Confirmed No relation 

Not Banned 

Confirmed 

Confirmed 

Confirmed 

Confirmed 

Confirmed 

Confirmed & Submitted 

Confirmed 



BPCL-KR 

Job: A307 

INTEGRATED REFINERY EXPANSION PROJECT 

OF 

M/s BHARAT PETROLEUM CORPORATION LTD, 

KOCHI REFINERY, KOCHI, KERALA 

SPECIAL INSTRUCTION TO BIDDER 

(SIB) 

A307_SIB Rev.4 dtd: 22.02.2012 Page 1 of 22 


BPCL-KR 

Job: A307 

SECTION – A (TERMS OF PAYMENT) 

1.0 Payment Terms For Indian Bidders 

2.0 Payment Terms For Foreign Bidders 

3.0 Ocean Freight 

INDEX 

SECTION – B: EVALUATION CRITERIA FOR COMPARISION OF BIDS 

4.0 Where only Indian Bids are under comparison 

5.0 Where only Foreign Bids are under comparison 

6.0 Where Indian as well as Foreign Bids are under comparison 

7.0 General Notes 

8.0 Special Notes on Taxes/Duties and CENVAT benefits 

9.0 Price Reduction Schedule Towards Delay In Delivery 

10.0 Guarantee / Warranty Period 

SECTION-C: (COMMERCIAL LOADING OF OFFERS IN CASE OF DEVIATIONS) 

11.0 Basis of Loading 

12.0 Payment Terms 

13.0 Performance Bank Guarantee (PBG) 

14.0 Delayed Deliveries 

15.0 Price Variation 

16.0 Freight charges 

17.0 Indian taxes/ duties 

18.0 Utilities 

19.0 Delivery/Completion Period 

20.0 Foreign Exchange Rate Variation/Custom Duty Variation For Indian Bidders (On 

Built-In Import Content) 

21.0 VAT on Works Contracts/ Service Tax/ Splitting Of Orders 

22.0 Entry Tax 

23.0 Rejection Criteria 

24.0 Suo-Moto Changes In Prices 

25.0 Price Implication Not Permitted 

26.0 Integrity Pact 

SECTION-D: SPECIAL CONDITIONS. 

27.0 Delivery Schedule/ Completion Period 

28.0 Despatch Instructions for Indigenous Supplies 

29.0 Additional Taxes & Duties (Applicable For Indian Bidder) 

30.0 Recovery Of Custom Duty, Excise Duty And Sales Tax 

31.0 Governing Law 

32.0 Purchaser’s Rights And Remedies 

33.0 Deduction At Source 

34.0 Statutory Approval 

35.0 Lien 

36.0 Limitation Of Liability 

SECTION-E: GENERAL INSTRUCTIONS 

37.0 General 

38.0 Fraudulent Practices 

39.0 One Bid Per Bidder 

40.0 Language Of Bid 

41.0 Earnest Money Deposit: 

42.0 Modification And Withdrawal Of Bids 

43.0 Examination Of Bids And Determination Of Responsiveness 

44.0 Owner’s Right To Accept Any Bid And To Reject Any Bid 

45.0 Notification Of Award 

46.0 Waiver Or Transfer Of The Agreement 

47.0 T&C For Foreign Suppliers (To Whom RFQ Issued) Operated Through Their Indian 

Office / Subsidiaries 

48.0 Tax Residency Certificate (TRC) Format For Foreign Bidder 

49.0 Requirement of Employment Visa For Foreign Nationals 

SECTION-F: ADDITIONAL CLAUSES TO GPC 

50.0 Settlement of dispute between CPSEs or CPSEs & Government Departments 

Annexure-A ( Terms & Conditions For Indian Sourced Components / Services By 

Foreign Bidder) 



BPCL-KR 

Job: A307 

SPECIAL INSTRUCTIONS TO BIDDERS 

BHARAT PETROLEUM CORPORATION LIMITED, KOCHI REFINERY 

INTEGRATED REFINERY EXPANSION PROJECT 

SECTION-A: TERMS OF PAYMENT 

In partial modification of the Payment Terms as mentioned in the General Purchase Conditions, the following 

payment terms shall be applicable. 

1.0 PAYMENT TERMS FOR INDIAN BIDDERS: 

1.1 Where the Material Requisition is only for supply of materials and there is no Supplier Data 

Requirement specified in MR e.g. Bulk Piping Items, etc. 

1.1.1 100% Payment within 30 days after receipt and acceptance of materials at site and on submission of 

Performance Bank Guarantee for 10% of Total Order Value, valid till the full guarantee period plus 

Three months claim period. 

1.2 Where the Material Requisition calls for Supplier Drawings/Technical Documentation. 

1.2.1 90% Payment within 30 days of receipt and acceptance of materials at Site and on submission of 

dispatch documents. 

1.2.2 10% Payment after receipt of final technical documentation as per PR against EIL’s certification and 

on submission of Performance Bank Guarantee for 10% of Total Order Value, valid till full guarantee 

period plus Three months claim period. 

1.3 Where Supply of materials and Erection or Site Work are in the scope of Supplier and 

Package Items. 

1.3.1 Supply 

1.3.1.1 5% Payment on approval of all drawings atleast in CODE-2 by EIL against submission of Bank 

Guarantee of equivalent amount valid till complete execution of Order plus Three months claim 

period. 

1.3.1.2 15% Payment after receipt of identified raw materials at Supplier’s Works and against certification by 

EIL and submission of Bank Guarantee of equivalent amount valid till complete execution of Order 

plus Three months claim period. 

1.3.1.3 60% Payment after receipt of equipment/materials at BPCL’s Site. Billing Schedule to be furnished 

by the Supplier in case pro-rata payments are required. 

1.3.1.4 10% payment after completion of Site Work and submission of final Technical documents as 

specified in the Purchase Requisition against EIL’s Certification and submission of Performance 

Bank Guarantee for 10% of Total Order Value (Supply plus Site Work), valid till full guarantee period 

plus three months claim period. 

In case of delay in start of the site work beyond 6 months, the above 10% Payment shall be released 

against submission of Bank Guarantee of equivalent amount valid initially for 1 year and subject to 

extension upto completion of the site work. However, in the event of delay in the site work, the 

Supplier is not relieved of his responsibility to carry out the same. 

1.3.1.5 10% payment within 30 days of handing over the successfully commissioned equipment. Wherever 

commissioning is not in the Supplier’s scope, the payment will be released after completion of Site 

Work as per PR and handing over of equipment. 

1.3.2 Erection/ Site work 

1.3.2.1 90% Payment against monthly running bills (based on agreed Billing Schedule), duly certified by 

EIL. 

1.3.2.2 10% Payment within 30 days after final handing over of equipment package to BPCL at site. 

1.4 Fabricated Items (Vessels, Columns, Heat Exchangers, etc.) 

1.4.1 5% Payment on approval of all drawings atleast in CODE-2 by EIL against submission of Bank 


period. 



BPCL-KR 

Job: A307 

1.4.2 15% after receipt of identified raw materials at Supplier’s Works and against certification by EIL and 

submission of Bank Guarantee of equivalent amount valid till complete execution of Order plus 

Three months claim period. 

1.4.3 60% Payment through NEFT against receipt of materials at BPCL’s Site. Billing Schedule to be 

furnished by the Supplier in case pro-rata payments are required. 

1.4.4 10% Payment after receipt of final documents as required in Purchase Requisition against EIL’s 

certification and on submission of Performance Bank Guarantee for 10% of Total Order Value, valid 

till full guarantee period plus Three months claim period. 

1.4.5 Balance 10% Payment within 30 days of receipt of equipment at Site. 

1.5 Other Items (Pumps, Compressors, Switchgears, etc.) 

1.5.1 5% Payment on approval of all drawings atleast in CODE-2 by EIL against submission of Bank 


period. 

1.5.2 75% Payment against receipt of materials at BPCL’s Site. Billing Schedule to be furnished by the 

Supplier in case pro-rata payments are required. 

1.5.3 10% Payment after receipt of final documents as required in Purchase Requisition against EIL’s 

certification and on submission of Performance Bank Guarantee for 10% of Total Order Value, valid 

till full guarantee period plus three months claim period 

1.5.4 Balance 10% Payment against Commissioning/Demonstration of Performance Guarantee (if 

applicable) or 6 months from receipt of material at Site (against Bank Guarantee of equivalent 

amount valid for 1 year), whichever is earlier. However, in the event of delay in conducting the 

Performance Guarantee Run, the Supplier is not relieved of his responsibility to carry out the same. 

No additional payment shall be made for visit of Supplier to Site for demonstrating the performance, 

if the same is included in the scope of Supplier. 

For items where supervision during erection, testing and commissioning is not required, the last 10% 

Payment shall be released within 30 days of receipt of material at Site. 

1.6 Payment for PGTR / Per Diem Charges for Supervision of Erection, Testing & 

Commissioning 

1.6.1 100% Payment of Invoice Amount shall be paid on completion of supervision services / PGTR 

against submission of Invoice along with Time Sheet duly certified by EIL/BPCL Site-In-Charge. 

Payment shall be made after deducting Income Tax at applicable rate. Service Tax, if any, shall be 

paid on submission of Service Tax Invoice. 

1.6.2 Where erection/commissioning supervision, commissioning assistance is required from the vendor, 

penalty for non mobilization/delay in mobilization as per order shall also be specified in the 

specifications. The penalty shall generally be 1.5 times the per diem rate for each day of delay of 

reporting to site and shall be in addition to price reduction for delayed delivery. 

1.6.3 Wherever supervision is in the scope of MR, bidders shall provide additional BG of an amount equal 

to the per diem charges for the number of days considered for evaluation over and above 10% 

PBG to cover compensation for delay in mobilising the erection/ commissioning personnel. This BG 

will be released to the bidder upon the erection/ commissioning personnel reporting at site. This BG 

shall be furnished along with payment milestone for submission of final documentation as per PR 

and shall be valid up to six months which shall be extended based on the request by BPCL. (In case 

where commissioning, Performance Guarantee Test, etc. are required and the 10% is under hold, 

this condition shall not be applicable). 

1.7 Transportation charges 

1.7.1 100% Payment within 4 weeks after receipt of materials at site. 

1.8 General 

1.8.1 Excise Duty, Service Tax & VAT on Supplies shall be released only on receipt of Cenvatable/ 

Vatable copy of corresponding Invoice enabling availing of Input Credit by BPCL. 

1.8.2 No initial advance payment along with Order shall be made by the Owner against Supplies as well 

as Services (i.e. Transportation, Erection, Site Work, etc.). If a Supplier insists on the same, their 

Offer shall be rejected. 

1.8.3 Bank Guarantee(s) shall be issued through Scheduled Commercial Bank in India/ Indian Branch of 

Foreign Bank, directly to BPCL as per the Pro-forma enclosed with RFQ documents and Supplier 

shall also enclose copy of the same along with Invoice. 



BPCL-KR 

Job: A307 

1.8.4 All payments shall be released either through Electronic Clearing System (ECS) / Electronic Fund 

Transfer (EFT)/ Real Time Gross Settlement (RTGS) or through internet, within 30 days of receipt of 

Invoice and all requisite documents, complete in all respects. 

1.8.5 Billing schedule shall be submitted to EIL & BPCL by the Supplier for approval within 30 days from 

the date of Purchase Order wherever specified therein. No payment against pro-rata dispatch shall 

be made without approval of Billing Schedule. 

1.8.6 Major Raw Material: Shall be as specified below: 

i. Columns and Vessels: Plates and Forgings 

ii. 

iii. 

iv. 

Heat Exchangers: Plates, Forgings and Tubes 

Pumps/Compressors: Castings and Drivers 

Any other item(s) as may be defined in MR/PR. 

2.0 PAYMENT TERMS FOR FOREIGN BIDDERS: 

2.1 Where the Material Requisition is only for Supply of materials 

2.1.1 100% of FOB Order Value shall be paid through an Irrevocable Letter of Credit against submission 

of Shipping Documents. The Letter of Credit shall be established only on receipt of acceptance of 

Fax of Acceptance/Purchase Order along with submission of Bank Guarantee of 15% of Order Value 

(10% towards Performance Bank Guarantee & separate 5% Bank Guarantee towards Price 

Reduction Schedule due to delay in delivery), valid till full Guarantee period plus Three months claim 

period. 

For PGTR cases only 

In case of PGTR 90% supply amount shall be released through Letter of Credit and last 10% supply 

amount shall be released against successful demonstration of Performance Guarantee Test Run & 

submission of Invoices duly certified by Site-In-charge or 6 months from receipt of material at site 

(against BG of equivalent amount valid for 1 year), whichever is earlier. However in the event of 

delay in conducting the PGTR, the bidder is not relieved of his responsibility to carry out the same. 

No additional payment shall be made for visit of supplier to site for demonstrating the PGTR, if the 

same is included in the scope of supplier. 

2.2 Where the Material Requisition calls for Supply of material and Erection or Site Work in the 

scope of Supplier and Package Items 

For Supply Portion 

2.2.1 90% Payment of FOB Supply value through an Irrevocable Letter of Credit against submission of 

Shipping Documents. The Letter of Credit shall be established only on receipt of acceptance of Fax 

of Acceptance/Purchase Order along with submission of Bank Guarantee of 15% of Order Value 

(10% towards Performance Bank Guarantee & separate 5% Bank Guarantee towards Price 

Reduction Schedule due to delay in delivery), valid till full Guarantee period plus Three months claim 

period. 

2.2.2 10% Payment of FOB Supply value through direct wire transfer through banking channels on 

completion of Erection or Site Work or Commissioning/Performance Guarantee Test Run (PGTR) at 

site, as applicable as per Purchase Order/Purchase Requisition (PR) against submission of final 

documents or Certificate of Completion of Work by BPCL Site. 

For PGTR cases only 

The above amount (10%) shall be released against successful demonstration of Performance 

Guarantee Test Run & submission of Invoices duly certified by Site-In-charge or 6 months from 

receipt of material at site (against BG of equivalent amount valid for 1 year), whichever is earlier. 

However in the event of delay in conducting the PGTR, the bidder is not relieved of his responsibility 

to carry out the same. No additional payment shall be made for visit of supplier to site for 

demonstrating the PGTR, if the same is included in the scope of supplier. 

For Site Work Portion (Erection/Commissioning/PGTR) 

2.2.3 100% Payment of Amount for Erection or Site Work or Commissioning/Performance Guarantee Test 

Run (PGTR) at site, shall be paid through direct wire transfer through banking channels on 

completion of Erection or Site Work at site as per Purchase Order against submission of Certificate 

for Completion of Work by EIL Site. 

The Letter of Credit shall be established only on receipt of acceptance of Fax of 

Acceptance/Purchase Order along with submission of Performance Bank Guarantee of 15% of Total 




BPCL-KR 

Job: A307 

Order Value[Supply+Site Work] (10% towards Performance + 5% towards Price Reduction Schedule 

due to delay in delivery/completion), valid till full Guarantee period plus Three months claim period. 

2.3 For Training 

2.3.1 At Site: 100% payment against final bill to be submitted by seller after completion of training duly 

certified by site-in-charge. 

2.3.2 At Supplier’s Works: 100% payment against final bill to be submitted by seller after completion of 

training. 

2.4 Annual Maintenance Contract 

100% payment shall be paid at the end of each quarter of the contractual year against quarterly 

progressive bills to be submitted by Seller duly certified by Site-in-Charge. 

2.5 Payment for PGTR / Per Diem Charges for Supervision of Erection, Testing & 

Commissioning 

2.5.1 100% Payment of Invoice amount through direct wire transfer as per normal banking channels on 

completion of supervision activity / PGTR upon submission of Invoice, Time Sheet duly certified by 

Site In-Charge at BPCL Site, legible copy of visa (showing date of entry and date of exit from India) 

and passport (showing Name and Nationality of the personnel). Payment shall be made after 

deducting Income Tax at applicable rate. 

2.5.2 Where erection/commissioning supervision, commissioning assistance is required from the vendor, 

penalty for non mobilization/delay in mobilization as per order shall also be specified in the 

specifications. The penalty shall generally be 1.5 times the per diem rate for each day of delay of 

reporting to site and shall be in addition to price reduction for delayed delivery. 

2.5.3 Wherever supervision is in the scope of MR, bidders shall provide additional BG of an amount equal 

to the per diem charges for the number of days considered for evaluation over and above 10% 

PBG to cover compensation for delay in mobilising the erection/ commissioning personnel. This BG 

will be released to the bidder upon the erection/ commissioning personnel reporting at site. This BG 

shall be furnish along with dispatch documents which shall be initially valid up to six months whixh 

shall be extended based on the request by BPCL. 

2.6 General 

2.6.1 No initial advance payment along with Order shall be made by the Owner against Supplies as well 

as Services (i.e. Transportation, Erection, Site Work, etc.). If a Supplier insists on the same, their 

Offer shall be rejected. 

2.6.2 All Bank Guarantee(s) shall be issued through Scheduled Commercial Bank in India or Indian 

Branch of Foreign Bank as per Pro-forma provided in RFQ documents. All Bank Guarantees will be 

directly to BPCL by the Bank. 

2.6.3 All bank charges and stamp duties payable outside India in connection with payments shall be borne 

by the Supplier. All bank charges and stamp duties payable in India shall be borne by BPCL except 

L/C Amendment charges for delays in delivery. Confirmation charges for Confirmed L/C shall be 

borne by Supplier. 

2.6.4 Billing schedule shall be submitted to EIL & BPCL by the Supplier for approval within 30 days from 

the date of Purchase Order wherever specified therein. No part shipment shall be made without 

approval of billing schedule. 

2.6.5 Subject to Technical Acceptability, For supplies sourced within India (if any) by Foreign 

Bidder & directly dispatched to Site shall have following provisions: (Refer Annexure-A) 

3.0 OCEAN FREIGHT: 

3.1 Ocean freight from FOB Port of Exit to designated Indian Port shall be arranged by BPCL through 

their nominated Freight Forwarder. Supplier shall arrange handing over the material to BPCL Freight 

Forwarder at the designated Port of Exit. 

3.2 In cases where the RFQ requires the Supplier to quote Ocean Freight, BPCL reserves the right to 

ask the Supplier to arrange shipment through their own Freight Forwarder at the quoted freight 

rates. 

3.3 Owner/EIL reserves the right to place the order for foreign bidder either on FOB basis or CFR basis. 

In case of award, initially the order shall be placed on FOB basis and Owner reserves the right to 

convert the same to CFR basis within 4 months, from placement of order. Therefore, the Ocean 

Freight Charges/ CFR prices should be valid for additional 4 months from the date of Order. The 


BPCL-KR 

Job: A307 

bidder is required to furnish the shipping details within 45 days from the date of order. In case the 

bidder is not able to prove the shipping details within 45 days then 4 months shall be considered 

from the date of receipt of shipping details of consignment for converting FOB to CFR. 

3.4 Above clause no. 3.1 to 3.3 is not applicable for Turn-Key jobs where ocean freight along with 

Marine cum transit cum erection insurance in bidders scope. 

SECTION – B: EVALUATION CRITERIA FOR COMPARISION OF BIDS 

4.0 WHERE ONLY INDIAN BIDS ARE UNDER COMPARISON: 

 

 

 

 

Bids shall be evaluated on the basis of Net Effective Price i.e. landed cost at Site including 

Third Party Inspection charges (if applicable) by Third Party Inspection Agency as nominated by 

BPCL minus CENVAT/ Set Off benefit available to BPCL. 

Commercial loading shall be done on FOT Dispatch Point price. 

If a Bidder does not quote freight charges, his offer shall be loaded with maximum freight 

charges as quoted by the other bidders. 

Taxes/Duties: 

Taxes and Duties will be loaded as applicable. However, if a Bidder states that the Sales 

Tax/ Excise Duty is not applicable at present or quotes lesser percentage stating the same will be 

charged as applicable at the time of delivery, then such Bidder’s price will be loaded by the highest 

rate as indicated by the remaining bidders. 

5.0 WHERE ONLY FOREIGN BIDS ARE UNDER COMPARISON: 

 

Bids shall be evaluated on the CIF basis including Custom Clearance (as mentioned below), 

considering firm ocean freight up to Port of Entry (Kochi, India) as quoted by bidders. 

Sl. No. Head Basis 

1 F.O.B. Price As quoted by the Bidder (including stowage charges in case of 

pipes*) and Third Party Inspection charges. 

* Stowage charges, if not included in the quoted FOB Price, the 

same shall be loaded @ 10% of freight quoted by the Bidder. 

2 Add – Ocean Freight Firm Freight charges as quoted by Bidders or provision mentioned 

in the bid documents 

3 Add – Marine Insurance @ 1% of FOB Price 

4 Add – Customs Duty Prevailing Rate on (CIF value plus Landing Charges @ 1% of CIF 

Value) 

5 Commercial Loading, if any On FOB Value 

6 Less – Cenvatable Duties 

7 FOT SITE PRICE Sum Total (Sl. Nos. 1 ~ 5) – (Sl. No. 6) 

 

 

 

If a Bidder does not quote Ocean freight charges, his offer shall be loaded with maximum freight 

charges as quoted by the other bidders. 

Comparison shall be done on equivalent Indian Rupees considering RBI Reference rate of Foreign 

Exchange published on the day of Opening of Priced Bids. 

Normally, deviations in Payment terms, Firm prices & Performance Bank Guarantee are not 

acceptable. However, wherever Bidder insists, the loading shall be done as applicable to Indigenous 

cases on FOB price. 

6.0 WHERE INDIAN AS WELL AS FOREIGN BIDS ARE UNDER COMPARISON: 

 

 

Domestic Bidders: 

Bids shall be evaluated on the basis of Landed Cost at Site (considering EIL Inspection 

charges @ 1.25% of FOT Dispatch Point price) including all duties, taxes and transportation charges 

less Cenvatable Excise Duty, Cenvatable Service Tax, VAT on Supplies, VAT on Works Contract, 

whichever is applicable. 

Commercial loading shall be done on FOT Dispatch Point price. 



BPCL-KR 

Job: A307 

 

Foreign Bidders: 

Bids shall be evaluated on the basis of landed cost at Site including the charges of inspection by 

Third Party Inspection Agency, all duties, taxes and ocean freight charges as under less Cenvatable 

CVD/SAD, Cenvatable Service Tax, VAT on Supplies, VAT on Works Contract, whichever is 

applicable. 


1 F.O.B. Price As quoted by the Bidder (including stowage charges in case of 

pipes*) and Third Party Inspection charges. 

* Stowage charges, if not included in the quoted FOB Price, the 

same shall be loaded @ 10% of freight quoted by the Bidder. 

2 Add – Ocean Freight Firm Freight charges as quoted by Bidders 

3 Add – Marine Insurance @ 1% of FOB Price 

4 Add – Customs Duty Prevailing Rate on (CIF value plus Landing Charges @ 1% of CIF 

Value) 

5 Add – Port Handling Charges @ 2% of CIF Value 


6 Add – Inland Freight Charges 

from Port of Entry in India to 

Project Site 

1% of Landed Cost i.e. Sl. Nos. 1 to 5 

7 Add – L/C charges @ 1% of FOB Price 

8 Commercial Loading, if any On FOB Value 

9 Less – Cenvatable Duties 

10 FOT SITE PRICE Sum Total (Sl. Nos. 1 ~ 8) – (Sl. No. 9) 

7.0 GENERAL NOTES: 

i. Cost of Mandatory (Insurance) Spares, if identified in the Material Requisition, Commissioning 

spares and Special Tools & Tackles will be included for price evaluation of bids, but costs of Spares 

for Two Years Normal Operation & Maintenance shall be excluded. 

ii. Cost of loading towards Technical Parameters (Utilities, etc.) wherever applicable shall be carried 

out. 

iii. BPCL shall claim CENVAT benefits on Excise Duty, CVD/SAD, Service Tax as well as the Cess 

applicable and accordingly Excise Duty/ CVD/ SAD/ Cess/ Service Tax shall be considered and 

necessary credit shall be given for evaluation and comparison of bids. 

Wherever Site Work, AMC, Training, Supervision, etc. are required as per MR/RFQ, the same shall 

be considered for evaluation. 

iv. 

Bidders shall indicate the Customs Duty at Merit Rate in their Offer. 

v. The Bidder must ascertain and confirm along with supporting documents in the bid, if any Custom 

duty exemption / waiver is applicable to the products being supplied by bidder under any multi-lateral 

/ bi-lateral trade agreement between India and Bidder’s country. 

The bidder shall liable to provide all documentation to ensure availment of the exemption / waiver. In 

case the bidder defaults on this due to any reason whatsoever, they shall be liable to bear the 

incremental Custom Duty applicable, if any. 

Any Custom Duty applicability on account of any change in the bi-lateral / multi-lateral agreement 

shall be in bidder’s account. 

Documentation to be furnished for availing any exemption / waiver of Custom Duty shall be 

specifically listed in Letter of Credit also as the pre-requisite for release of payment against shipping 

documents and this documentation shall necessarily from a part of shipping documents. 



vi. 

vii. 

viii. 

ix. 

BPCL-KR 

Job: A307 

BPCL shall issue Concessional Form ‘C’ for Central SalesTax, for all applicable cases. 

Comparison shall be done on equivalent Indian Rupees considering RBI Reference Rate of Foreign 

Exchange published on the day of opening of the Price Bids. 

Foreign Suppliers prices shall separately indicate Third Party Inspection charges.. 

Excise Duty, Central Sales Tax, VAT on Supplies & Service Tax shall not be included in the quoted 

prices and shall be payable extra at actual. BPCL shall claim eligible credit on CENVAT/Service 

Tax/VAT quoted by the Bidder and therefore eligible portion of CENVAT/Service Tax/VAT shall be 

considered for price comparison. Bidder shall be required to furnish proper invoices issued in 

accordance with relevant rules for enabling BPCL to avail CENVAT benefits. Further, the amount of 

Excise Duty, Service Tax & VAT shall only be payable against submission of CENVATABLE/ 

VATABLE Invoices, subject to maximum amount quoted in the Offer and in case of non-submission, 

will not be paid. 

x. Bidders quoted transportation charges shall be inclusive of service tax plus education cess 

thereupon applicable on transportation. 

xi. 

xii. 

xiii. 

Transit Insurance/ Marine Insurance shall be excluded from Supplier’s scope for the items where 

only supply is involved, and in such cases, the same shall be arranged by the Owner. For purchases 

involving Site Work, the Comprehensive Insurance (Transit/Marine cum Storage, Erection, till 

handing over of equipment) shall be in the scope of Supplier. 

Owner reserves its right to allow Public Sector Enterprises (Central/State), Micro & Small 

Enterprises (MSEs) and MSEs owned by Scheduled Caste (SC)/ Scheduled tribe (ST) 

entrepreneurs, purchase preference as admissible/applicable from time to time under the existing 

Govt. policy. 

If various item rates are present in the RFQ and if there is correction/wrong entry or a difference 

between the values entered in figures and in words, the following procedure shall be adopted for 

evaluation. 

i. When there is a difference between the rate in figures and in words for an item, the rate 

which corresponds to the amount worked out by the Bidder for the item based on the 

notional quantity specified, shall be taken as correct. 

ii. 

iii. 

iv. 

When the rate quoted by the Bidder in figures and words tallies but the amount is incorrect, 

the rate quoted by the Bidder shall be taken as correct. 

When it is not possible to ascertain the correct rate as detailed above, the rate quoted for 

the item in words shall be adopted as the quoted rate. 

If the total amount written against an item does not correspond to the rate written in figures 

and if the rate in words is missing, then the higher of the rates, i.e. higher of the rate worked 

out by dividing the amount by the notional quantity and the rate quoted shall be considered 

for evaluation In the event that such a bid is determined as the lowest bid, the lower of the 

rates shall be considered for award of works. 

8.0 SPECIAL NOTES ON TAXES/DUTIES AND CENVAT BENEFITS: 

(i) CST/ Kerala VAT (Applicable only on supplies being made from within state of Kerala), as 

applicable during the contractual delivery period, shall be paid by the supplier and the same 

shall be reimbursed on submission of the documentary proof. 'C' Form for CST will be 

issued for all applicable cases. However no concessional form is applicable for Kerala VAT. 

(ii) 

(iii) 

(iv) 

CENVAT BENEFITS: In view of CENVAT/ Input credit benefits being available to BPCL on 

Excise Duty, no loading on Cenvatable excise duty and/ or interest thereon shall be 

considered for comparison of bids. In the case of Kerala VAT on Supplies, loading will be 

done to extent of 80% of VAT rate (since VAT credit is available for 20% only) 

In the case of Service Tax, Cenvat credit against Service Tax shall be available to BPCL to 

the extent of 96% only. Hence loading of 4% of Service Tax rate shall be considered for 

Price evaluation. 

BPCL shall claim CENVAT benefits on Excise Duty, Kerala VAT /CVD/SAD/Service Tax as 

well as the cess applicable and accordingly Excise Duty /VAT/CVD/SAD/Service Tax, Cess 

shall be considered and necessary credit shall be given for evaluation and comparison of 

bids. Credit shall be taken during evaluation for 20% of Kerala VAT rate, 96% of Service Tax 

rate and full amount for other Cenvatable taxes and duties. 

Excise Duty, Central Sales Tax, Kerala VAT & Service Tax shall not be included in the 

quoted prices and shall be payable extra at actuals. Further, the amount of Excise Duty, 

Service Tax, Central Sales Tax, KVAT shall only be payable against submission of 

supporting documents/Cenvatable/Vatable invoices subject to maximum amount quoted in 

the offer and in case of non-submission, will not be paid. 



BPCL-KR 

Job: A307 

(v) 

(vi) 

(vii) 

(viii) 

Non Cenvatable Excise Duty, if any is to be included in quoted prices & no variation on any 

account (including statutory variation) shall be paid by Owner. 

Any errors of interpretation of applicability of taxes/duties by bidder shall be to Bidder’s 

account. 

All New taxes/duties/cess/levies notified after the last date of submission of bid (final bid due 

date) but within contractual delivery/ completion period, shall be to Owner’s account. 

The bidder shall be required to furnish details of any special dispensation regarding 

concessional/ exempted taxes/ duties. 

9.0 PRICE REDUCTION SCHEDULE TOWARDS DELAY IN DELIVERY: 

i. For Indigenous Vendor: 

a) In case item involving supply and site work:- 

Price Reduction Schedule towards delay in delivery for domestic bidder shall be applicable as per 

clause no. 9.0 of GPC Indigenous of RFQ subject to following modification: 

“Price Reduction schedule for (Supply + Site work) shall be @ 0.5% of value of total order value 

(TOV) of per week of delay or part thereof subject to maximum of 5% total order value (TOV)”. 

b) In case item involving only supply:- 

Delayed Delivery shall be as per clause 9 of GPC (For Indigenous materials & equipments). 

ii. For Foreign Vendor: 


Price Reduction Schedule (Supply + Site work) towards delay in delivery for foreign bidder shall be 

applicable as per clause no. 17 of GPC Import of RFQ subject to following modification: 

“Imports, for any delay in delivery of equipments / materials or part thereof beyond the delivery 

date stipulated, the vendor shall be liable to pay, compensation at 0. 5% of the total FOB Value of 

order per week of delay or part thereof subject to maximum of 5% of the total FOB Value of 

order”. 


Delayed Delivery shall be as per clause 17 of GPC (For Foreign materials & equipments). 

iii. 

Wherever the supply period and site work are indicated as two separate periods and 

notice of site readiness is required for site work, intervening period, if any shall be 

excluded, while calculating the price schedule for delay.” 

10.0 Guarantee / Warranty Period :- 

i) For Indigenous Vendor: 


In partial modification of the terms specified in clause 30 of GPC –12 months from the date of 

handing over of duly completed plant/equipment/system as per the contract at site to the owner. 


Performance Guarantee shall be as per clause 30 of GPC (For Indigenous materials & 

equipments). 

ii) For Foreign Vendor: 

a. In case item involving supply and site work:- 

In partial modification of the terms specified in clause 26 of GPC –12 months from the date of 

handing over of duly completed plant/equipment/system as per the contract at site to the owner. 

b. In case item involving only supply:- 

Performance Guarantee shall be as per clause 26 of GPC (For Foreign materials & equipments). 

SECTION-C: COMMERCIAL LOADING OF OFFERS IN CASE OF DEVIATIONS 



11.0 BASIS OF LOADING: 

BPCL-KR 

Job: A307 

The Foreign Bids shall be loaded on FOB Port of Exit prices and the Indian Bids shall be loaded on 

FOT Despatch Point prices. 

12.0 PAYMENT TERMS: 

i. Any differential payment terms offered by an Indian supplier as against the terms specified in the 

RFQ/ GPC shall be loaded @ 15% (simple interest) per annum for the applicable period as under: 

Drawing approval : 80% of the delivery period 

Sub-ordering of raw materials : 75% of the delivery period 

Receipt of raw material at vendor’s works : 50% of the delivery period 

Final 10% also against dispatch documents : one month 

Period of any other stage shall be suitably decided at the time of evaluation. 

ii. 

iii. 

In cases like turnkey jobs, to derive the delivery period of supply items, the total period of turnkey 

jobs shall be split into delivery period of supplies & site work period in the ratio of 70:30 for loading of 

differential payment terms for the supply periods as defined above. 

Foreign suppliers shall not be permitted to offer differential payment terms as against the terms 

specified in the RFQ/ GPC and in case they insist, their offer shall be rejected. 

Advance along with FOA/ PO will not be allowed. If a supplier insists for advance payment along 

with FOA/PO, his offer shall be rejected. 

13.0 PERFORMANCE BANK GUARANTEE (PBG): 

i. Performance Bank Guarantee shall be required in all cases of supplies of all values. In case a 

supplier offers to give a PBG for less than 10% of order value, or for a lesser period than what is 

provided in GPC, loading shall be done for the differential amount and/ or the differential period. For 

differential period/ amount, the following example will amplify the methodology of loading (if GPC 

specifies 10% PBG for 18 months + 3 months claim period = Total 21 months): 

ii. 

iii. 

For differential period: 

Period offered by Bidder 

Loading 

10% for 21 months - No loading 

10% for 18 months - 10% x 3/21 = 1.43% 

10% for 12 months - 10% x 9/21 = 4.29% 

10% for 6 months - 10% x 15/21 = 7.14% 

For differential Amount: 

Other than 10%: To be loaded by percentage by which PBG is short of 10%. 

In case, bidder does not agree to submit the PBG, 10% payment shall be deducted and withheld till 

the guarantee period. 

In case, Bidder does not agree to submit the PBG or agree for deduction as per Cl. 13.(ii) above, the 

offer shall be liable for rejection. 

14.0 DELAYED DELIVERIES: 

i. For Supply Only: [considering 0.5% un-delivered order value (UDOV) ~ 5% total order value 

(TOV)] 

ii. 

In case a Supplier does not accept the delayed delivery clause and/or takes any deviation (indicates 

Penalty clause/Liquidated damages in place of Price Reduction Clause) or takes exception to the 

percentage rate mentioned in GPC, the offer of such supplier(s) shall be loaded as under: 

0.5% UDOV to 5%TOV : No loading 

0.5% UDOV to 5% UDOV : 5% 

0.5% UDOV to less than 5% TOV : Differential between the offered %age and 5% 

Any other deviation/Liquidated : 5% 

Damages/ penalty or non acceptance 

of price reduction schedule 

For Supply + Site Work: [considering 0.5% total order value (TOV) ~ 5% total order value 

(TOV)] 

0.5% TOV to 5%TOV : No loading 

0.5% UDOV to 5%TOV : 5% loading 

0.5% TOV to less than 5% TOV : Differential between the Offered % and 5% 

Any other deviation/Liquidated : 5% 



BPCL-KR 

Job: A307 

Damages/ penalty or non acceptance 

of price reduction schedule 

15.0 PRICE VARIATION: 

Suppliers must quote firm & fixed prices unless price variation is specified in the RFQ. Where price 

variation is permitted as per RFQ, the loading thereto shall be as follows: 

a) Firm Price No loading 

b) In case of Price Variation formula with ceiling Loading by ceiling percentage offered. 

c) No ceiling on the formula specified (This 

loading 

shall be done only after putting efforts with 

Supplier to indicate ceiling and obtaining 

BPCL’s approval) 

d) No formula and no ceiling specified by 

Supplier 

(This shall be resorted to only after putting 

efforts with Supplier and obtaining BPCL’s 

approval) 

1.5 times the maximum ceiling specified by 

other Suppliers. In case all other Suppliers 

have quoted firm prices then @ 1.25% for 

every month of quoted delivery period to be 

taken as ceiling. 

Offer may be rejected. 

16.0 FREIGHT CHARGES: 

i. Indian Suppliers shall quote firm freight charges up to destination by road transport for all cases until 

unless specified otherwise in the RFQ documents. 

17.0 INDIAN TAXES/ DUTIES: 

In case a supplier states that taxes/duties are not applicable at present and will be charged as 

applicable at the time of delivery then his bid shall be loaded by the maximum rate of taxes/duties 

applicable. 

18.0 DELIVERY/COMPLETION PERIOD: 

The required delivery / completion period will be stipulated in the RFQ and the bids with longer than 

required delivery shall be liable for rejection. 

19.0 UTILITIES: 

Cost loading in respect of utilities etc. will be considered as mentioned in RFQ documents. 

20.0 FOREIGN EXCHANGE RATE VARIATION/CUSTOM DUTY VARIATION FOR INDIAN BIDDERS 

(ON BUILT-IN IMPORT CONTENT) : 

i. Prices shall remain firm and fixed without any escalation except for statutory variation in customs 

duty rate. 

ii. 

The prices shall be firm and fixed on account of FE variation also. 

Indigenous bidders shall be required to quote their prices including customs duty (Merit rate) 

towards their built in import content. CIF content in Indian Rupees shall also be furnished by 

Bidders along with the merit rate of customs duty considered. 

iii. The statutory variation in customs duty shall be subject to the following 

guidelines and the supplier shall confirm the following in their bid: 

(a) 

(b) 

(c) 

(d) 

Maximum CIF value of import content shall be furnished in the bid. 

The material to be imported covering the above CIF value to be indicated in the bid. 

Any increase in price due to increase in customs duty rate beyond two-third of the quoted 

delivery period will be to supplier’s account. However, any decrease in price due to 

decrease in customs duty rate at the time of actual clearance of imported materials shall 

be passed on to BPCL. 

Variation in price due to customs duty rate will be dealt with separately after receipt of 

materials at site against documentary evidence. 

21.0 VAT ON WORKS CONTRACTS/ SERVICE TAX/ SPLITTING OF ORDERS: 



BPCL-KR 

Job: A307 

i. Wherever site work is involved, suppliers shall quote their prices inclusive of VAT on Works 

Contracts. The Supplier shall submit the assessment/ liability certificate from Sales Tax Authority 

stating the tax due on Contract/ Running bill submitted for payment for enabling BPCL to deduct 

the VAT on Works Contract as per the certificate, from Suppliers Invoices and remittance to tax 

authorities. TDS Certificate towards deduction of VAT on Works Contract shall be provided to 

supplier by owner. Payment to the Supplier will be released only on receipt of the aforesaid 

certificate. The Supplier shall submit the total tax liability certificate along with final bill. Under no 

circumstance, the Supplier should remit VAT on Works Contract directly to the Department. Any 

loss to BPCL, due to direct remittance of VAT on Works Contract by Supplier will be recovered from 

Supplier. BPCL shall not be responsible for any delay in payment/ non-payment of bill due to delay 

in submission/ non-submission of the aforesaid certificate. Order for Supply and Site Work shall not 

be split and only single order covering the entire scope of work on each supplier shall be placed. 

ii. Wherever, Service Tax is applicable, Suppliers shall quote their prices exclusive of Service Tax. 

Supplier shall be required to furnish Invoices towards Service Tax in order to enable BPCL to avail 

credit of the same. Presently BPCL is able to avail credit of 96% of the Service Tax rate only. 

Hence, 4% of Service Tax rate shall be loaded for price evaluation. The same is not applicable for 

service tax on transportation charges, since CENVAT Benefits not available. 

22.0 ENTRY TAX: 

Entry Tax is not applicable presently in the State of Kerala and Bidder’s should not include the 

same in their quoted rates/prices. In case Entry Tax is leviable at a later date, the same shall be 

borne by Owner. 

23.0 REJECTION CRITERIA: 

Bidder shall strictly comply with the technical and commercial requirements. Bid shall be considered 

non responsive and rejected, if bidder insists on deviations to the under mentioned provisions of 

RFQ/Bidding document: 

i) Bid Security amount, Bid security validity, issuing bank and any major deviation to format of 

Bid security. However this shall not be applicable in case Bid security is not required as per 

RFQ/Bidding Document. 

ii) 

iii) 

Advance payment along with FOA/ PO. 

Unless specified in the RFQ, Price variation with no formula and no ceiling. 

iv) Price change/implication against TQ/CQ when there is no change in scope of work, 

specification and terms & conditions of MR/RFQ. 

v) Delivery / completion schedule. 

vi) 

vii) 

viii) 

Guarantee/ Defects Liability Period 

Inadequate Bid Validity 

Performance bank Guarantee or any other bank guarantee mandatorily required against 

Milestone or supervision or Price Reduction Schedule (PRS) 

24.0 SUO-MOTO CHANGES IN PRICES: 

(i.) 

(ii.) 

(iii.) 

Any Suo-moto reduction in price offered by a supplier within the bid validity by way of discount or 

revised prices subsequent to the bid due date and which is not as a result of any change in scope of 

supply or terms and conditions, shall not be taken into account for evaluation. However, such 

reduction in price shall be taken into account for ordering if such supplier happens to be the 

recommended supplier as per the originally quoted prices. 

However, in the event of any suo-moto price increase sought by a supplier subsequent to the bid 

due date and which is not as a result of any change in scope of supply or terms and conditions, the 

bid of such a supplier shall be rejected for the items in which such suo-moto increase is made. 

Any wrong interpretation of taxes & duties or any taxes & duties not specified in the offer shall be 

borne by Bidder. 

25.0 PRICE IMPLICATION NOT PERMITTED: 

Price implications on account of technical clarifications shall not be permitted as long as 

BPCL/EIL do not change the specifications/ scope spelt out in the RFQ. 

26.0 INTEGRITY PACT: 



BPCL-KR 

Job: A307 

For all RFQs/ enquiries of value exceeding Rs 1 (One) Crore, the bidder shall comply with the 

requirements of the Integrity Pact (IP) and Integrity Pact of RFQ/Bidding document shall be 

accepted and Bidder must submit the same duly signed & stamped along with their bid. Failure to 

submit the Integrity Pact shall lead to outright rejection of Bid. 

Bidding shall be through E-tendering methodology as per Enclosed “INSTRUCTIONS TO 

BIDDERS FOR E-TENDERING”. 

SECTION-D: SPECIAL CONDITIONS. 

27.0 DELIVERY SCHEDULE/ COMPLETION PERIOD: 

i. All goods under the scope of the Supplier shall be delivered as per delivery schedule/ 

completion period specified in Request for Quotation (RFQ) and no variation shall be permitted. 

ii. 

iii. 

(iv.) 

(V.) 

(VI.) 

Failing to meet the delivery schedule/ completion period will be subject to price reduction and/or 

other remedies available to the purchaser in RFQ documents. 

Price Reduction Schedule (PRS) shall be applicable as per Clause 9.0 of GPC (Indian) & clause no. 

17 of GPC (Imported) and mentioned in RFQ Covering letter. 

The delivery schedule/ completion period shall be reckoned from the date of Fax of Acceptance. 

For Indian Bidder date of LR/GR shall be considered as date of delivery or date of receipt of material 

at site shall be the date of delivery as specified in RFQ/FOA/PO. For Foreign Bidder date of clean 

bill of Lading shall be considered as date of Delivery. 

In case of foreign bidder quoted FOB Port of Exit prices, shall be inclusive of all charges inclusive of 

all applicable taxes & duties, applicable upto FOB port of exit. 

28.0 DESPATCH INSTRUCTIONS FOR INDIGENOUS SUPPLIES: 

i. Supplier shall obtain despatch clearance from the purchaser prior to despatch. 

ii. 

Following despatch documents are required to be submitted by the Indigenous supplier immediately 

after shipment is made. 

‣ Commercial Invoice 

‣ Dispatch instructions/ clearance by Purchaser/Consultant. 

‣ Inspection Release Note by Third Party Inspection Agency/ Purchaser/ Consultant. 

‣ LR/ GR 

‣ Packing List 

‣ Test Certificates (NDT reports, MTC, etc. as per MR) 

‣ Certificate of Measurement and Weight 

‣ List of documents as specified in Vendor Data Requirement in Material Requisition & 

counter signed & stamped by EIL. 

29.0 NEW / ADDITIONAL TAXES & DUTIES (Applicable for Indian Bidder): 

i. Within the contractual delivery period, if any new taxes and/or duties come into force the same will 

be reimbursed to bidder against documentary evidence. However any new or additional taxes/ 

duties imposed after contractual delivery shall be to borne by seller. 

ii. 

iii. 

iv. 

All necessary taxes & duties registration, if required for carrying out the site activities shall be done 

by the bidder and cost towards the same shall be included in quoted prices. 

The statutory variations on Customs duty (rate) considered on above CIF value of built – in import 

content, within contractual delivery period shall be to Employer’s account against submission of the 

documentary evidence. However, any increase in the rate of Customs duty beyond the contractual 

completion period shall be to bidder’s account. In case of wrong classification, no variation 

including statutory variation of Customs Duty will be payable extra. Any decrease in the rate of 

Customs duty shall be passed on to the Employer. 

The statutory variations on Excise rate and amount of Excise Duty, CST with concessional form & 

VAT without concessional form, which will be payable on the finished goods and Cenvatable 

Service Tax, as applicable, within the contractual delivery period shall be to Employer’s account 

against submission of the documentary evidence. Any increase in the rate of these taxes and 

duties beyond the contractual completion period shall be to bidder’s account. However, any 

decrease in the rate of taxes & duties shall be passed on to the Employer. 




BPCL-KR 

Job: A307 

v. Works Contract Tax & service tax on transportation, if applicable, shall be included in the quoted 

prices and no variation including statutory variations shall be payable by BPCL. 

30.0 RECOVERY OF CUSTOM DUTY, EXCISE DUTY AND SALES TAX: 

In case of Indian Bidders, if the Statutory Variation entitles the employer to recover the amount 

(irrespective of contractual delivery) such amount will be recovered from any bill of the Supplier 

immediately on enforcement of such variation under intimation to the Supplier. 

31.0 GOVERNING LAW: 

Laws of India will govern the Agreement. All matters relating to this contract are subject to the 

exclusive jurisdiction of the Courts situated in Kochi, Ambalamugal (District), Kerala (India). 

32.0 PURCHASER’S RIGHTS AND REMEDIES: 

Without prejudice to PURCHASER’s right and remedies under Agreement, if SUPPLIER fails to 

commence delivery as per agreed schedule and/or in reasonable opinion of the PURCHASER, 

SUPPLIER is not in a position to makeup the delay to meet the intended purpose, the PURCHASER 

may terminate the AGREEMENT in full or part at SUPPLIER’s default and may get supplies from 

other sources at SUPPLIER’s risk and cost. 

33.0 DEDUCTION AT SOURCE: 

i. Purchaser will release the payment to the Supplier after effecting deductions as per applicable law in 

force. Purchaser will release the payment to the Supplier after effecting deductions as per applicable 

law in force. Owner shall deduct VAT on Works Contract as applicable & shall furnish TDS certificate 

to supplier. 

ii. 

Purchaser will release payments to the Supplier after offsetting all dues to the Purchaser payable 

by the Supplier under the Contract. 

34.0 STATUTORY APPROVAL RELATED WITH SUPPLIES / WORKS: 

35.0 LIEN: 

Approval from any authority (i.e. Inspector of Boiler, Electrical Inspector, and Municipal Corporation 

of Greater Kochi (MCGK) etc.) required as per statutory rules and regulations of Central/ State 

Government shall be the responsibility of Contractor agency. 

The application on behalf of the OWNER for submission to relevant authorities along with copies of 

required certificate complete in all respects shall be prepared and submitted by the Contractor 

agency well ahead of time so that the actual construction/ commissioning of the work is not delayed 

for want of the approval/ inspection by concerned authorities. The Contractor agency shall arrange 

the inspection of the works by the authorities and necessary coordination and liaison work in this 

respect shall be the responsibility of the Contractor agency. Reimbursement by the OWNER of the 

statutory fees payable by Contractor agency (as per advance approval of OWNER) may be provided 

for, subject to submission of receipt. 

The Contractor agency shall carry out any change/ addition required to meet the requirements of the 

statutory authorities, within the quoted rates. The inspection and acceptance of the work by statutory 

authorities shall be the responsibility of the Contractor agency. 

List of all documents, drawings, forms, affidavits etc required for the approvals shall be submitted by 

the contractor agency. 

Supplier shall ensure that the Scope of Supply supplied under the Agreement shall be free from any 

claims of title/liens from any third party. In the event of such claims by any party, Supplier shall at 

his own cost defend, indemnify and hold harmless Purchaser or its authorised representative from 

such disputes of title/liens, costs, consequences etc. 

36.0 LIMITATION OF LIABILITY: 

Notwithstanding anything contrary contained herein, the aggregate total liability of Seller under the 

Agreement or otherwise shall be limited to 100% of Agreement/ Order price. However, neither party 

shall be liable to the other party for any indirect and consequential damages, loss of profits or loss of 

production. 


BPCL-KR 

Job: A307 

SECTION-E: GENERAL INSTRUCTIONS 

37.0 GENERAL: Bidders shall submit their Bids in following manner & containing the listed inputs, duly 

filled-in, stamped & signed by authorized signatory of Bidder holding Power of Attorney, as a 

minimum requirement: 

a) PART-I: UNPRICED OFFER 

A. All technical specifications as per requirement of MR. 

B. Agreed Terms & Conditions duly filled in. 

C. Terms & Conditions for Supervision of Erection/Testing/Commissioning, if applicable 

D. Terms & Conditions for Site Work, if applicable 

E. Copy of Registration with EIL, if applicable 

F. Copy of MOU/ MOM, if any, signed with EIL and referred in offer. 

G. Integrity Pact, duly filled-in, stamped & signed on each page (if applicable). 

H. Audited Financial Report of latest preceding Financial year. 

I. Deviation sheet, if any. 

J. Price Schedule with prices blanked out but “Quoted/ Not quoted” to be mentioned & its 

relevant enclosures, duly filled-in, stamped & signed on each page. 

b) PART-II: PRICED OFFER 

A. Price Schedule with prices filled in. 

B. Statement that all specifications and terms & conditions are as per un-priced part of offer. 

c) Bidders in their own interest are requested to register on e- tendering portal and 

upload/submit their bid well in time. Bidders should avoid the last hour rush to the website 

for registration of user id & password, enabling of user id and mapping of digital signature 

serial number etc. since this exercise require activities from EIL & M/s Anatares System 

(Service Provider) and needs time. In the event of failure in bidder’s connectivity with 

EIL/Service Provider during the last few hours, bidder is likely to miss the deadline for bid 

submission. Due date extension request due to aforesaid reasons may not be entertained. 

Since the bidders are already registered at ASP e-tendering portal, bidders are advised to 

furnish the details of Digital Signature (serial no.) by email within one week of receipt of 

intimation of issuance of RFQ to save time and avoid mapping of Digital Signature details to 

the bidders User ID at the bid uploading stage. 

d) Request for extension or any queries or issues related to difficulties in 

uploading/downloading bids, if any, received from any with less than four working days prior 

to bid due date shall generally be ignored, since there will not be adequate time for proper 

communication with Client and other Bidders. 

e) Bidders to refer Instruction to Bidders for E-Tendering provided in the RFQ. Bidder shall 

download the Price Schedule in *.xls format from EIL’s Authorised Service Provider’s 

Electronic system / portal at www.tenderwizard.com/eil only, and use the same for uploading 

their Price Bids as per the Instruction provided. 

Note: 

Bidding currency shall be Indian Rupees for supplies dispatched from Indian & and USD/EURO for 

supplies dispatched from foreign. 

38.0 FRAUDULENT PRACTICES: 

The OWNER requires that Bidders/ Contractors observe the highest standard of ethics during 

the award/ execution of Contract. "Fraudulent Practice" means a misrepresentation of facts in order 

to influence the award of a Contract to the detriment of the Owner, and includes collusive practice 

among bidders (prior to or after bid submission) designed to establish bid prices at artificial noncompetitive 

levels and to deprive the Owner of the benefits of free and open competition. 

a) The OWNER will reject a proposal for award if it determines that the bidder recommended for 

award has engaged in fraudulent practices in competing for the Contract in question. 

Bidder is required to furnish the complete and correct information/ documents required for 

evaluation of their bids. If the information/ documents forming basis of evaluation is found to be 

false/ forged, the same shall be considered adequate ground for rejection of bids and forfeiture 

of Earnest Money Deposit. 

b) In case, the information/ document furnished by the Bidder/ Contractor forming basis of 

evaluation of his bid is found to be false/ forged after the award of the contract, Owner shall 




BPCL-KR 

Job: A307 

have full right to terminate the contract and get the remaining job executed at the risk & cost of 

such Bidder/ Contractor without any prejudice to other rights available to Owner under the 

contract such as forfeiture of CPBG/ Security Deposit, withholding of payment etc. 

c) In case, this issue of submission of false documents comes to the notice after execution of 

work, Owner shall have full right to forfeit any amount due to the Bidder/ Contractor along with 

forfeiture of CPBG/ Security Deposit furnished by the bidder/ contractor. 

d) Further, such bidder/ contractor shall be put on Blacklist/ Holiday/ Negative List of OWNER/EIL 

debarring them from future business with Owner & EIL for a time period, as per the prevailing 

policy of OWNER & EIL. 

39.0 ONE BID PER BIDDER: 

a. A Bidder shall submit only one bid in the same bidding process. A Bidder who submits or 

participates in more than one bid will cause all the proposals in which the bidder has 

participated to be disqualified. 

b. Alternative price bids are not acceptable. 

40.0 LANGUAGE OF BID: 

a) The Bid prepared by the bidder, all correspondence/drawings and documents relating to the 

bid exchanged by the bidder with the Owner/Consultant shall be in English Language alone 

provided that any document furnished by the bidder may be written in another language so 

long as accompanied by an English translation, in which case, for the purpose of interpretation 

of the bid, the English translation shall govern. 

b) In the event of submission of any document/ certificate by the Bidder in a language other than 

English, the English translation of the same duly authenticated by Chamber of Commerce of 

Bidder’s country shall be submitted by the Bidder. Metric measurement system shall be 

applied. 

41.0 EARNEST MONEY DEPOSIT: 

Bidder shall furnish, as part of its Bid, EMD for an amount as indicated in the NIT/ IFB. If the 

Bidder is unable to submit Bid Document Fee & EMD in original within the due date & time, then 

bidder shall submit the original Bid Document Fee & EMD within 7 days from the date of unpriced 

bid opening, provided copy of the same have been uploaded on E-Tendering Website. In case 

the bidder fails to submit the same in original within 7 days, then their bid shall be rejected, 

irrespective of their status/ ranking in tender and notwithstanding the fact that a copy of Bid 

Document Fee & EMD was earlier uploaded by the bidder. OWNER shall not pay any interest on 

EMD furnished. 

The EMD shall be in favour of BPCL and shall be acceptable in the form of Crossed Demand Draft 

or Bank Guarantee in the prescribed pro-forma. 

The Bank Guarantees/DD for EMD shall be issued by any Scheduled Commercial Bank (other than 

co-operative Bank) in India or any Indian Branch of Foreign Bank and same shall be as per the 

format given in this bidding document. Swift Message or Cash or Cheque in lieu EMD shall not be 

acceptable. 

The bank guarantee for submission of EMD shall be valid as period mentioned in EMD / Bid 

Security format or elsewhere mentioned in Bid Document / RFQ. 

EMD/ Bid securities of unsuccessful bidders will be returned upon award of Contract. However, 

EMD of the successful Bidder will be returned upon the Bidder's acceptance of PO/ signing the 

Contract and furnishing the PBG. 

The EMD may be forfeited: 

If a Bidder withdraws its bid during the period of Bid Validity or does any breach of 

tendering terms and conditions, or 

 

 

If a bidder modifies his bid on his own. 

In case of a successful Bidder, if the Bidder fails, within the specified period: 

i. To submit the order acceptance. 

ii. To furnish the PBG. 

42.0 MODIFICATION AND WITHDRAWAL OF BIDS: 

a) The Bidder may modify / withdraw its Bid prior to the due date prescribed for submission of 

Bids. 


BPCL-KR 

Job: A307 

b) No bid shall be modified subsequent to the deadline for submission of bids. 

c) No bid shall be allowed to be withdrawn in the interval between the deadline for submission 

of bids and the expiration of the period of bid validity specified by the bidder. Withdrawal of a 

bid during this interval shall result in the forfeiture of bidder’s bid security. 

43.0 EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS: 

a. The Owner/EIL will examine the bids to determine whether they are complete, whether any 

computational errors have been made, whether the documents have been properly signed, 

and whether the bids are generally in order. 

f) Prior to the detailed evaluation, the Owner/EIL will determine whether each bid is of 

acceptable quality, is generally complete and is responsive to the RFQ Documents. For the 

purposes of this determination, a responsive bid is one that conforms to all the terms, 

conditions and specifications of the RFQ Documents without deviations, objections, 

conditionality or reservations. 

c. Bidder shall not be allowed to submit any Price Implication or Revised Price after submission 

of Bid, unless there is change in the stipulations of the RFQ Document and such changes are 

incorporated through an Amendment. In case Exceptions and Deviations submitted by Bidder 

along with Bid are not considered as acceptable and no Amendment is issued, then in such a 

case the Bidders would be required to withdraw such Exceptions/Deviations in favour of 

stipulations of the RFQ document and Bidders would not be eligible for submission of Price 

Implication/Revised Price, failing which such Bid(s) shall be considered as non responsive 

and rejected. 

d. The Owner/EIL determination of a bid’s responsiveness is to be based on the contents of the 

bid itself without recourse to extrinsic evidence. If a bid is not responsive, it will be rejected by 

the Owner/EIL, and may not subsequently be made responsive by the bidder by correction of 

the nonconformity. 

44.0 OWNER’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY BID: 

The Owner/EIL reserves the right to accept or reject any bid, and to annul the bidding process and 

reject all bids at any time prior to award of the order without thereby incurring any liability to the 

affected bidder or bidders or any obligations to inform the affected bidder or bidders of the ground 

for Owner/EIL’s action. 

45.0 NOTIFICATION OF AWARD: 

g) Prior to the expiration of period of bid validity Owner /EIL will notify the successful bidder in writing 

by fax/e-mail to be confirmed in writing, that his bid has been accepted. The notification of award/ 

Fax of Acceptance will constitute the formation of the Order. 

h) The Delivery Schedule shall commence from the date of notification of award/ Fax of Acceptance 

(FOA). 

i) Award of Contract/Order will be by issuing Fax of Acceptance (FOA) of your bid. FOA will contain 

price, delivery and other salient terms of bid and RFQ Document. 

Bidder will be required to confirm receipt of the same by returning “Copy of the FOA” duly signed 

and stamped by the bidder as a token of acknowledgement to Owner and EIL. On receipt of 

acknowledgement without any deviation/ condition, detail Purchase Order/ Contract will be issued 

in quadruplicate. Three copies of the same without any condition/ deviation will be returned duly 

signed and stamped by the bidder as a token of acknowledgement to Owner and EIL. 

46.0 WAIVER OR TRANSFER OF THE AGREEMENT: 

The successful bidder shall not waive the Agreement or transfer it to third parties, whether in part 

or in whole, nor waive any interest that is included in the Agreement without the prior written 

permission of the Owner. 

47.0 T&C FOR FOREIGN SUPPLIERS OPERATED THROUGH THEIR INDIAN OFFICE / 

SUBSIDIARIES: 



BPCL-KR 

Job: A307 

I. The parent company shall issue an authorization from the authorized signatory like CEO, CFO, CS 

to confirm their authorization to the subsidiary to manufacture & supply the equipments. 

II. 

III. 

The parent company shall furnish a back-up guarantee duly signed by above signatory for the 

performance of the equipment. 

The order shall be placed on Indian subsidiary and the payment shall be released to Indian 

subsidiary. 

IV. Indian subsidiary shall be a manufacturing company in the same product & not a liaison / 

representative office. 

V. Bidder to submit bipartite agreement between parent & subsidiary to ensure experience & 

compliance to contract. 

VI. 

All critical components / parts to be supplied by parent company only which is enlisted with EIL. 

48.0 TAX RESIDENCY CERTIFICATE (TRC) FORMAT FOR FOREIGN BIDDER: 

Foreign Bidder shall submit Tax Residency Certificate (TRC) duly filled in detailed format enclosed 

with RFQ Document. 

49.0 REQUIREMENT OF EMPLOYMENT VISA FOR FOREIGN NATIONALS: 

i) All Foreign nationals coming to India for execution of Projects/ Contracts will have to apply for 

Employment Visa only and that grant of Employment Visa would be subject to strict adherence 

of following norms: 

a. Employment Visa is granted only for the skilled and qualified professionals or to a person who is 

being engaged or appointed by a Company, Organization, Industry or Undertaking etc. in India 

on contract or employment basis at a senior level, skilled position such as technical expert, senior 

executive or in managerial position etc. 

b. Request for Employment Visa for jobs for which large number of qualified Indians are available, is 

not considered. 

c. Under no circumstances an Employment Visa is granted for routine, ordinary secretarial/ clerical 

jobs. 

ii) Suppliers are advised in their own interest to check latest Visa rules from Indian Embassy/ High 

Commission in their country in case Foreign nationals are required to be deputed to India during 

execution of the Contract. 

50.0 Order of Precedence of Commercial Documents: 

In case of an irreconcilable conflict between RFQ, Special Instructions to Bidders & General 

Purchase Conditions (GPC), the following shall prevail to the extent of such irreconcilable conflict in 

order of precedence: 

i) RFQ 

ii) Special Instructions to Bidders 

iii) General Purchase Conditions (GPC) 

SECTION-F: ADDITIONAL CLAUSES TO GPC 

51.0 The following is additional to Clause No. 38.0 of GPC(Indigenous): 

Settlement of dispute between CPSEs or CPSEs & Government Departments 

In the event of any dispute or difference relating to the interpretation and application of the provisions of 

the contracts, such dispute or difference shall be referred by either party for Arbitration to the sole 

Arbitrator in the Department of Public Enterprises to be nominated by the Secretary to the Government 

of India in-charge of the Department of Public Enterprises. The Arbitration and Conciliation Act, 1996 

shall not be applicable to arbitration under this clause. The award of the Arbitrator shall be binding upon 

the parties to the dispute, provided, however, any party aggrieved by such award may make a further 

reference for setting aside or revision of the award to the Law Secretary, Department of Legal Affairs, 

Ministry of Law & Justice, Government of India. Upon such reference, the dispute shall be decided by 

the Law Secretary or the Special Secretary/Additional Secretary, when so authorized by the Law 



BPCL-KR 

Job: A307 

Secretary, whose decision shall bind the Parties finally and conclusively. The Parties to the dispute will 

share equally the cost of arbitration as intimated by the Arbitrator. 



BPCL-KR 

Job: A307 

ANNEXURE-A 

INTEGRATED REFINERY EXPANSION PROJECT (IREP) OF 

M/s BPCL KOCHI REFINERY, 

KOCHI, KERALA (INDIA) 

(Job No. A307) 

TERMS & CONDITIONS FOR INDIAN SOURCED COMPONENTS / SERVICES BY FOREIGN 

BIDDER 

Foreign bidder may source components / sub-supplies and services from India, if allowed as per Material 

Requisition. Such sub-supplies / services shall be subject to following Commercial Terms & Conditions: 

1. PRICING: 

1.1 The Foreign bidder shall quote firm price for items being sourced from India in Indian rupees on FOT 

Site basis inclusive of packing, forwarding, transportation, all applicable taxes, duties & levies payable 

upto site. 

1.2 Materials if ordered against this Bidding Document are required to be dispatched on door delivery basis 

through a reliable bank approved Road Transport Company unless the transport company is named by 

the Owner. 

2. AWARD OF ORDER: 

Client may pace two separate order in this situation considering single point responsible taken care 

by foreign (principal) bidder under “Umbrella Contract”. However obligation of Performance Bank 

Guarantee & Price Reduction Schedule for complete package shall always lies with foreign 

(principal) Bidder. 

3. DELIVERY: 

The delivery period for items being sourced from India, shall be on FOT site basis within the delivery 

period specified for foreign bidder as per Terms of Bidding document. 

4. PRICE REDUCTION SCHEDULE FOR DELAY IN DELIVERY / SERVICES: 

PRS for delay in deliver / services shall be applicable on total order value including Indian sourced 

component / Service. 

5. OVERALL RESPONSIBILTY: 

Overall responsibility towards the contractual obligations like delivery, bid security, order execution, 

performance guarantee etc. including supplies being sourced from India shall be only with the 

foreign (principal) bidder. 

6. PERFORMANCE BANK GUARANTEE 

Foreign (principal) bidder shall submit one performance bank guarantee as per GPC for total order 

value including value of items source from India. 

7. INSPECTION 

i. Inspection of Item being sourced from India shall be by EIL/Owner. 

ii. Any change in sourcing from indigenous supplies to imported supplies and vice-versa after bid 

submission is not permitted. 

iii. Considering EIL Inspection charges, during evaluation prices of Indigenous source item shall be 

loaded by @1.25% of FOT Despatch Point Price price. 

8. PAYMENT TERMS: 

8.1 Indian Source supplies: 

100% payment along with taxes and duties will be paid against receipt & acceptance of Indian sourced 

goods/material at project site and on presentation of invoice suitable for availing Cenvat. 

8.2 Payment of Indian source supplies/Services shall be released directly to Indian counterpart against 

Invoices raised by Indian counterpart duly endorsed by Foreign principal for payment. 



BPCL-KR 

Job: A307 

8.3 The payments shall be made after Adjustment of Price Reduction Schedule. 

9. In case of any deviation to above requirement, loading shall be applicable as mentioned for Indian 

Bidder. 












RFQ NO. PM/A166-000-WC-MR-3230/5014 


NAME OF BIDDER: M/S __________________________________ 

ITEM SL. NO. 

AS PER MR 

TAG NO./ ITEM CODE [ID. 

NO.] 

DESCRIPTION 

PRICE SCHEDULE 

1 FSC0127Z00419ZZZZ FLNG.SW, B-16.5, ASTM A 105, 150, RF/125AARH, 0.5 INCH, XS 

6.00 NOS 

2 FSC0147Z00510ZZZZ FLNG.SW, B-16.5, ASTM A 105, 300, RF/125AARH, 0.75 INCH, S160 

3.00 NOS 

3 FWB0147Z03089ZZZZ FLNG.WN, B-16.47-B, ASTM A 105, 300, RF/125AARH, 36.0 INCH, 20.0 MM 

THK 

3.00 NOS 

4 FWC0127Z01318ZZZZ FLNG.WN, B-16.5, ASTM A 105, 150, RF/125AARH, 4.0 INCH, STD 

8.00 NOS 

5 FWC0127Z01602ZZZZ FLNG.WN, B-16.5, ASTM A 105, 150, RF/125AARH, 8.0 INCH, S20 

1.00 NOS 


2.00 NOS 


4.00 NOS 


3.00 NOS 


7.00 NOS 


6.00 NOS 

11 FWC0147Z71518ZZZZ FLNG.WN, B-16.5, ASTM A 105, 300, RF/125AARH, H2, 6.0 INCH, STD 

7.00 NOS 

12 FNC0127Z015ZZZZZZ FLNG.SO, B-16.5, ASTM A 105, 150, RF/125AARH, 6.0 INCH 

2.00 NOS 

13 FBB0147Z030ZZZZZZ FLNG.BLIND, B-16.47-B, ASTM A 105, 300, RF/125AARH, 36.0 INCH 

3.00 NOS 

14 FBC0127Z009ZZZZZZ FLNG.BLIND, B-16.5, ASTM A 105, 150, RF/125AARH, 2.0 INCH 

2.00 NOS 


2.00 NOS 


2.00 NOS 


4.00 NOS 


3.00 NOS 


2.00 NOS 


2.00 NOS 


1.00 NOS 

22 FBC0147Z705ZZZZZZ FLNG.BLIND, B-16.5, ASTM A 105, 300, RF/125AARH, H2, 0.75 INCH 

1.00 NOS 

23 FBC0147Z715ZZZZZZ FLNG.BLIND, B-16.5, ASTM A 105, 300, RF/125AARH, H2, 6.0 INCH 

1.00 NOS 

24 FGK0121Z013ZZZZZZ FLNG.FIG.8, ASME-B16.48, ASTM A 105, 150, FF/125AARH, 4.0 INCH 

1.00 NOS 

25 *PS3400ZFNC34ZA1A FLNG.SO, 34.0 INCH, API 650, ASTM A 105, RF/125 AARH., 

6.00 NOS 

Indicate firm transportation charges by GATI/XPS Cargo in percentage of quoted prices inclusive of Service Tax and Ed Cess, upto project site. 

QTY 

UOM 

Rate 

(Rs.) 

___________(%) 

Amount 

(Rs.) 



RFQ NO. PM/A166-000-WC-MR-3230/5014 


NAME OF BIDDER: M/S __________________________________ 

DETAILS OF BUILT-IN-CIF VALUE OF IMPORT CONTENT, ITEM DETAILS OF IMPORT CONTENT AND RATES OF IMPORTS DUTY CONSIDERED AND INCLUDED IN QUOTED FOT DESPATCH POINT 

PRICES UNDER PRICE SCHEDULE 

For Item Sl . 

No. as per MR 

DESCRIPTION 

Description of 

Imported Items 

Qty. 

(Unit____) 

*(1) 

CUSTOM 

TARIFF NO. 

BASIC CUSTOMS 

DUTY (%) 

(In Rs) 

1 2 3 4 5 6 7 8 

i)_____ 

ii)_____ 

Total For Item 

S.No. ______ 

i)_____ 

ii)_____ 


S.No. ______ 

i)_____ 

ii)_____ 


S.No. ______ 

i)_____ 

ii)_____ 


S.No. ______ 

i)_____ 

ii)_____ 


S.No. ______ 

i)_____ 

ii)_____ 


S.No. ______ 

i)_____ 

ii)_____ 


S.No. ______ 

TOTAL CIF VALUE 

NOTE: 

1 

2 

3 

4 

Form - “CIF/CD”, Details of Built-In CIF Value of Import Content & Custom Duty 

CIF value of Import 

Content included in 

quoted supply prices for 

column (2) Qty. 

Unit to be specified by the Bidder. 

Bidder to furnish the above details separately for each item Sl. No. of MR. 

Bidder to quote their prices after considering the benefit of CENVAT on CVD including Edu. Cess. 

The above details are for the purpose of Statutory Variation in Import Content only. 

RATE OF CUSTOM DUTY INCLUDED IN QUOTED SUPPLY PRICES 

CVD + EDU. CESS EDU. CESS ON SAD (%) 

TOTAL CUSTOM DUTY (%) 

ON CVD (%) CUSTOM 

DUTY (%) 

9 


This drawing and design it covers are property of ENGINEERS INDIA LIMITED. They are merely loaned on the borrower's express agreement that it will not be reproduced, copied, exhibited nor used 

except in the limited way and private use permitted by written consent given by the lender to the borrower for the intended use. EIL-1641-515 Rev.0 A4-210x297 

EIL - 588 A - 216 x 279 

ITEM: 

MATERIAL REQUISITION (TOP SHEET) 

FLANGES- CRASH MR 

DOCUMENT NUMBER 

Issue Status (Fill 1 or 2 from below in this bracket) 

1. -> Entire Requisition Issued 

2. -> Only Revised Pages are Issued 

(Always quote this document number given below as reference) 

A166 000 WC MR 3230 C 05/11/2013 16/43 

JOB NO. 

Notes : 

1. 

2. 

3. 

4. 

5. 

MR Category :I 

UNIT/ 

AREA 

VENDOR CODE 

COST 

CENTRE 

DOC 

CODE 

SR.NO. REV DATE 

VENDOR NAME 

Material to be delivered at (job site) BPCL, KOCHI within the delivery period specified in the "Request For Quotation" 

(RFQ). 

This page is a record of all the Revisions of this Requisition. 

The nature of the Revision is briefly stated in the "Details" column below, the Requisition in its entirety shall be 

considered for contractual purposes. 

When a Requisition is revised, only the revised pages may be issued. 

When revised pages only are issued, the revised pages shall form part of the original Requisition. The original 

requisition alongwith the revised pages shall be considered in its entirety for contractual purposes. 

REV. DATE BY CHK. APPD. 

A 

B 

C 

Vendors are required to quote strictly as per technical specifications / notes stipulated in the material requisition. 

offers with deviations are likely to be summarily rejected. 

30/10/2013 

04/11/2013 

05/11/2013 

BV 

BV 

BV 

PAS 

PAS 

PAS 

DETAILS 

ISSUE MR FOR BIDS 

This is a system generated approved document and does not require signature 

RG 

RG 

RG 

ORIGINATING 

DIVN./DEPT 

The 

REVISE & REISSUE MR FOR 

BIDS 

REVISE & REISSUE MR FOR 

BIDS 

[ ] 


NEW DELHI 


Project: IREP 

Client: BPCL 

Requisition No. 

A166-000-WC-MR-3230 


Rev 

C




SR. NO 

1 

2 

3 

4 

5 

DOCUMENT TITLE 

LIST OF ATTACHMENT 

TECHNICAL NOTES FOR 

FLANGES,SPECTACLE BLINDS AND 

DRIP RINGS 

INSPECTION AND TEST PLAN FOR 

FLANGES, SPECTACLE BLINDS AND 

DRIP RINGS 

SPECIFICATION FOR QUALITY 

MANAGEMENT SYSTEM REQUIREMENTS 

FROM BIDDERS 

SPECIFICATION FOR DOCUMENTATION 

REQUIREMENTS FROM SUPPLIERS 

ADDITIONAL TECHNICAL 

REQUIREMENT 

DOCUMENT NO. 

6-44-0053 

6-81-0006 

6-78-0001 

6-78-0003 

A166-000-16-43-ATR- 

3230 

REVISION 

NO. DATE 

4 04/07/2008 

4 17/06/2013 

0 04/06/2009 

0 04/06/2009 

2 05/11/2013 


NEW DELHI 


Project: IREP 

Client: BPCL 


A166-000-WC-MR-3230 


Rev 

C




MR ATTACHMENT 

SR.NO. ITEMCODE DETAIL DESCRIPTION QTY. U. RATE TOT.VALUE CDD 

Item Description: 

1 


2 


3 


4 

5 

6 

7 

8 


9 

10 


11 


12 


13 


14 

15 

16 

17 

18 


19 

20 

21 

FSC0127Z00419ZZZZ 

FSC0147Z00510ZZZZ 

FWB0147Z03089ZZZZ 

FWC0127Z01318ZZZZ 








FNC0127Z015ZZZZZZ 

FBB0147Z030ZZZZZZ 

FBC0127Z009ZZZZZZ 









22 

23 



FLNG.SW, B-16.5, ASTM A 105, 150, RF/125AARH 

0.5 INCH, XS 

FLNG.SW, B-16.5, ASTM A 105, 300, RF/125AARH 

0.75 INCH, S160 

FLNG.WN, B-16.47-B, ASTM A 105, 300, RF/125AARH 

36.0 INCH, 20.0 MM 

THK 

FLNG.WN, B-16.5, ASTM A 105, 150, RF/125AARH 

4.0 INCH, STD 

8.0 INCH, S20 

10.0 INCH, S20 

12.0 INCH, S80 

24.0 INCH, S40 

FLNG.WN, B-16.5, ASTM A 105, 300, RF/125AARH 

6.0 INCH, STD 

8.0 INCH, STD 

FLNG.WN, B-16.5, ASTM A 105, 300, RF/125AARH, H2 

6.0 INCH, STD 

FLNG.SO, B-16.5, ASTM A 105, 150, RF/125AARH 

6.0 INCH 

FLNG.BLIND, B-16.47-B, ASTM A 105, 300, RF/125AARH 

36.0 INCH 

FLNG.BLIND, B-16.5, ASTM A 105, 150, RF/125AARH 

2.0 INCH 

4.0 INCH 

6.0 INCH 

12.0 INCH 

24.0 INCH 

FLNG.BLIND, B-16.5, ASTM A 105, 300, RF/125AARH 

6.0 INCH 

8.0 INCH 

12.0 INCH 

FLNG.BLIND, B-16.5, ASTM A 105, 300, RF/125AARH, H2 

0.75 INCH 

6.0 INCH 

6 NOS 

3 NOS 

3 NOS 

8 NOS 

1 NOS 

2 NOS 

4 NOS 

3 NOS 

7 NOS 

6 NOS 

7 NOS 

2 NOS 

3 NOS 

2 NOS 

2 NOS 

2 NOS 

4 NOS 

3 NOS 

2 NOS 

2 NOS 

1 NOS 

1 NOS 

1 NOS 


NEW DELHI 


Project: IREP 

Client: BPCL 


A166-000-WC-MR-3230 


Rev 

C




MR ATTACHMENT 

SR.NO. ITEMCODE DETAIL DESCRIPTION QTY. U. RATE TOT.VALUE CDD 

Item Description: FLNG.FIG.8, ASME-B16.48, ASTM A 105, 150, FF/125AARH 

24 FGK0121Z013ZZZZZZ 4.0 INCH 1 NOS 

Item Description: FLNG.SO, 34.0 INCH, API 650, ASTM A 105, RF/125 AARH. 

25 *PS3400ZFNC34ZA1A 

6 NOS 


NEW DELHI 


Project: IREP 

Client: BPCL 


A166-000-WC-MR-3230 


Rev 

C








0 el ENGINEERS 

51g-zir IW1-g INDIA LIMITED 

IA Govt of India Undertaking) 

INSPECTION AND TEST PLAN 

FOR 

FLANGES, SPECTACLE BLINDS & DRIP RINGS 

STANDARD SPECIFICATION No. 

6-81-0006 Rev. 4 


traql, 4cicinv1 - f01 74 it.i R1 i i.) 

'Tor trteTur 479T 


FOR 


4. 17.06.2013 REVISED AND RE-ISSUED TKK RKS ( ' SCG DM 

3 15.07.2011 REVISED AND RE-ISSUED TKK SCG AKC DM 

2 30.06.2010 REVISED AND RE-ISSUED 

RKB VKJ SKP ND 

1 28.09.2007 REVISED AND RE-ISSUED PD RB MVKK VC 

0 23.04.2002 ISSUED FOR IMPLEMENTATION NKN SPS AKB SB 

Rev. 

No. 

Date 

Purpose 

Prepared 

by 

Checked 

by 

Standards Committee 

Convenor 

Approved by 

Standards Bureau 

Chairman 

Format No. 8-00-0001-F7 Rev. 0 

Copyright EIL — All rights reserved 


$1g-ar tifglft 

,Men 2:12277 an J931.11 

ENGINEERS 

INDIA LIMITED 

IA Govt of India Undeltalongt 


FOR 



6-81-0006 Rev. 4 


Abbreviations: 

CEIL Certification Engineers International Limited MRT Mechanical Run Test 

CIMFR Central Institute of Mining & Fuel Research NDT Non Destructive Testing 

CE Carbon Equivalent NPSH Net Positive Suction Head 

DFT Dry Film Thickness PO Purchase Order 

DPT Dye Penetrant Testing PESO Petroleum Explosive Safety Organization 

DHT De-hydrogen Heat Treatment PQR Procedure Qualification Record 

ERTL Electronics Regional Test Laboratory PR Purchase Requisition 

FCRI Fluid Control Research Institute PMI Positive Material Identification 

HT Heat Treatment RT Radiography Testing 

HIC Hydrogen Induced Cracking SSCC Sulphide Stress Corrosion Cracking 

ITP Inspection and Test Plan TC Test Certificate 

IP Ingress Protection TPI or TPIA Third Party Inspection Agency 

IHT Intermediate Heat Treatment UT Ultrasonic Testing 

IC Inspection Certificate VDR Vendor Data Requirement 

IGC Inter Granular Corrosion WPS Welding Procedure Specification 

MPT/MT Magnetic Particle Testing WPQ Welders Performance Qualification 

MTC 

Material Test Certificate 

Inspection Standards Committee 

Convenor : Mr. S C Gupta 

Members: 

Mr. R.K. Singh Mr. Rajeev Kumar Mr. Himangshu Pal 

Mr. Neeraj Mathur Mr. T Kamalakannan Mr. Deepak Gupta (Project) 

Mr. Mayank Jain 

Format No. 8-00-0001-F7 Rev. 0 



ei ENGINEERS 

INDIA LIMITED 

• ,i19 eiegner t75I IA Govt of india Undertaking) 


FOR 



6-81-0006 Rev. 4 


1.0 SCOPE 

This Inspection and Test Plan covers the minimum testing requirements of Flanges, Spectacle Blinds & Drip Rings. 

2.0 REFERENCE DOCUMENTS 

PO/PR/Standards referred therein/ Job specifications /Approved documents. 

3.0 INSPECTION AND TEST REQUIREMENTS 

SL 

NO. 

STAGE/ ACTIVITY 

CHARACTERISTICS 

QUANTUM OF 

CHECK 

RECORD 

SUB 

SUPPLIER 

SCOPE OF INSPECTION 

SUPPLIER 

EIL/TPIA 

1.0 Procedure 

1.1 

Heat Treatment, NDT 

and Other Procedures 

Documented Procedures 100% 

Procedure 

Documents 

- H R 

1.2 WPS,PQR & WPQ 

Welding Parameters & 

Qualification Record 

100% 

WPS,PQR 

&WPQ 

- H 

W- New 

R- Existing 

2.0 Material Inspection 

2.1 Raw Material Inspection 

Chemical & Mechanical 

Properties 

100% Test Certificates - H R 

3.0 In Process Inspection 

Format No. 8-00-0001-F7 Rev. 0 



~eln ENGINEERS 

INDIA LIMITED 

riecnw Jcraril IA Govt of Ind Undertaking) 


FOR 



6-81-0006 Rev. 4 


SL 

NO. 


3.1 Welding / Forging 

3.2 

3.3 

3.4 

Heat Treatment 

Identification of Test 

Samples 

Product Analysis 

(As applicable) 


Forging /Welding 

Parameters 

Stress Relieving, 

Normalising, Tempering, 

Solution Annealing, 

Stabilization Heat 

Treatment etc. as 

applicable 

Product Chemical, 

Mechanical, Impact, IGC 

and Other test as applicable 

Chemical Composition 

QUANTUM OF 

CHECK 

100% 

RECORD 

Inspection 

Reports 

SUB 

SUPPLIER 


SUPPLIER 


- H - 

100% HT chart - H R 

100% Test Reports - H 

As per PR/Purchase 

Specification 

H 

(Note-1) 

Test Reports - H R 

3.5 

Destructive Testing 

Mechanical, Impact, IGC 

and Other test as applicable 

100% Test Reports - 

H 

H 

(Note-1) 

3.6 

NDT as applicable 

Surface & Internal 

Imperfections 

As per PR/Purchase 

Specification 

NDT Reports - H R 

3.7 

Galvanizing 

(If Applicable) 

Integrity Of Galvanised 

Coating 

100% 

Inspection Report 

- H - 

4.0 Final Inspection 

Format No. 8-00-0001-F7 Rev. 0 



■31 

43,foosfit 

ENGINEERS 

INDIA LIMITED 

IA Govt of India UndeflakIngt 


FOR 



6-81-0006 Rev. 4 


SL 

NO. 


4.1. Final Inspection 


1.Visual 

2. Dimensions 

3.Hardness 

4. Marking etc 

QUANTUM OF 

CHECK 

RECORD 

SUB 

SUPPLIER 


SUPPLIER 

100% Inspection Report - H 


H 

(Note-1) 

4.2 

PMI Check 

Chemical Check 

As Per EIL Spec. 

6-81-0001 Inspection report - H RW 

4.3 Final Stamping 

Stamping Of Accepted 

Items 

Stamping of Items 

which are witnessed 

by EIL/TPIA. 

Inspection Report - H 

H 

(Note — 1) 

5.0 Painting 

5.1 

Rust Preventive Coating 

& Color Coding 

Visual & Color Coding as 

applicable 

100% Inspection Report - H - 

6.0 Documentation & IC 

Format No. 8-00-0001-F7 Rev. 0 



0 el 

• t NfZA eivone dri 

ENGINEERS 

INDIA LIMITED 

(A Govt of India Undertaking) 


FOR 



6-81-0006 Rev. 4 


SL 

NO. 

6.1 


Documentation & 

Inspection Certificate(IC) 


Review of Stage Inspection 

Reports / Test Reports & 

Issue of IC 

QUANTUM OF 

CHECK 

RECORD 

SUB 

SUPPLIER 


SUPPLIER 


100% Supplier TC & IC - H H 

Legend: H- Hold (Do not proceed without approval), P-Perform, RW - Random Witness (As specified or 10% ( min.1 no. of each size and type of Bulk item)), R- 

Review, W-Witness (Give due notice, work may proceed after scheduled date). 

NOTES (As applicable): 

1. For Non NACE & Non Hydrogen service Carbon Steel Flanges, Spectacle Blinds & Drip Rings up to size 24"-300ANSI Class Will be accepted on review of 

Supplier Test Certificates. Supplier Test Certificate to be reviewed by EIL/TPIA. 

2. This document describes the generic test requirements. Any additional test or Inspection scope if specified in contract documents shall also be applicable.( unless otherwise 

agreed upon) 

3. Acceptance Norms for all the activities shall be as per PO/PR/STANDARDS referred there in /Job Specification /Approved Documents. 

Format No. 8-00-0001-F7 Rev. 0 

























REQUIREMENTS 

DOCUMENT No. 

A166-000-16-43-ATR-3230 

Rev. 2 



REQUIREMENTS 

2 05/11/2013 ISSUED WITH MR BV PAS RG 

Rev. No Date Purpose 

Prepared 

by 

Checked by 

Approved by 

Format No. Page EIL 142 1641-1924 of 143 Rev. 1 

Copyright EIL – All rights reserved


REQUIREMENTS 

DOCUMENT No. 

A166-000-16-43-ATR-3230 

Rev. 2 


ADDITIONAL TECHNICAL REQUIREMENTS 

(FLANGES- CAT-I) 

1. Vendor to note that no correspondence whatsoever shall be entered into or 

entertained after the bid submission. 

2. Vendor shall furnish quotations only for those items, for which he is approved by 

EIL and which he can supply strictly as per MR specifications. 

3. No technical details of any nature shall be included in the offer.If the offer 

contains any technical deviation or clarification or stipulates any 

technical specifications (even if in line with the MR requirements), the 

offer shall be liable for rejection. 

4. The submission of prices by the vendor shall be construed to mean that he has 

confirmed compliance with all technical specifications of the corresponding 

item(s). 

5. Vendor shall confirm categorical compliance to entire list of attachments of MR, 

page 2 of 3 of Doc. No; A166-000-WC-MR-3230. 

6. For MR serial No.25 , Flange Dimension standard shall be as per API-650 (refer 

Dimension Table for Shell nozzle flange). 

Format No. Page EIL 143 1641-1924 of 143 Rev. 1 

Copyright EIL – All rights reserved

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