NOBU HOTEL - EDEN ROC, MIAMI BEACH FL - Date of Meeting - January 14-16, 2022 - The SPECTRUM ...
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Date of Meeting – January 14-16, 2022
Exhibit Hall Date – January 14-16, 2022
NOBU HOTEL - EDEN ROC, MIAMI BEACH FL
SPECTRUM 2022
The Spectrum conference is a multidisciplinary oncology
conference taking place January 14-16, 2022 at the
Nobu Hotel – Eden Roc in Miami Beach. Global thought
leaders from various medical specialties will convene to
offer the single most unique and comprehensive medical
symposium that is truly multidisciplinary.
Spectrum offers dedicated lectures and tumor boards,
hands on workshops, nursing and technologist focused
sessions, and programs for medical students, residents
and fellows. Meet your colleagues and friends and network
during the social events every evening.
With 3 days of exhibit hours and over 20 continuing
medical education credits it is the premier location to
network with decision-makers and thought leaders from
around the globe and gain clinical insight, and advocate for
advances in oncology treatment. January 14-16, 2022
Nobu Hotel – Eden Roc
Miami Beach, FL
QUESTIONS?
Contact SPECTRUM Exhibits &
Sponsorship Sales Manager at (305) 324-8717
or [email protected]
2
WHO ATTENDS
Almost 300 healthcare leaders responsible for the day-to-day
practice of oncology attend SPECTRUM’s Annual Meeting.
These leaders have executive-level decision-making responsibilities
for their practice, departments, and facilities.
SPECTRUM Exhibitor and Sponsorship Prospectus
3
WHY EXHIBIT
Why Exhibit at SPECTRUM 2022
The SPECTRUM Conference exhibit area is an essential part of the three-day
collaborative meeting. You don’t want to miss your opportunity to showcase your
products and services to nearly 300 decision-makers in the field of cancer care.
The exhibit hall schedule is designed to maximize traffic by:
LEAD GENERATION – Increase your exposure to oncologists, interventional radiologists,
and other clinicians with purchasing power by accumulating a network of contacts in
the field
BRAND AWARENESS – Promote your brand to today’s leading oncologists, interventional
radiologists, and other clinicians. This conference is the ideal location to get yourself
noticed by top industry professionals across the world.
SOCIAL NETWORK EXPERIENCES – SPECTRUM has built a reputation for our networking
experiences including a Wine Tasting and Scotch Tasting on key evenings of the meeting.
SPECTRUM actively engages exhibitors to participate in the tasting experiences offering the
opportunity for your company to help with distribution of wine purchased by SPECTRUM.
SPECTRUM provides options to enhance your exposure in the various sponsorship
packages below.
PAST EXHIBITORS & SUPPORTERS
ABK Biomedical, Inc. Guerbet, LLC
Angio Dynamics Horizon Medical
Argon Medical devices IGI Medical Techniologies
Bard Peripheral Vascular Imactis, Inc
Bayer Healthcare Inari Medical
Beckton-Dickinson Jeunesse Innovations
Biba Medical Medtronic
BK Medical Merit Medical System
Boston Scientific Momentum
Cascination New Wave Medical, Inc.
Celsion Corporation Penunmbra, Inc.
Cook Medical Philip Healthcare
DLA Piper Sirtex Medical, Inc.
Dova Pharmaceutical Terumo Interventional Systems
Eisai, Co. Varian Medical System
Embolx
QUESTIONS?
Contact SPECTRUM Exhibits &
Sponsorship Sales Manager at (305) 324-8717
or [email protected]
4
SPECTRUM ATTENDEES
SPECTRUM attendees are interested in companies that supply
these products and services in cancer treatment and care:
• Advanced Radiation Therapy
• Diagnostic and Surgical Products
• Dosimetry Tools & Solutions
• Healthcare Delivery
• Integrated Cancer Treatments
• Imaging Solutions
• Improved Patient Outcome
• Image-Guided Surgery
• Insurance
• Medical and Radiation Oncology Billing Services
• Medical Devices
• Medical Imaging Systems
• Medical Solutions
• Pharmaceuticals
• Practice Management Software
• Radiation Oncology Construction Solutions
• Radiation Oncology Software
• Radiotherapy
• Staffing Agencies
• Treatment Delivery
SPECTRUM Exhibitor and Sponsorship Prospectus
5
CORPORATE SUPPORT OPTIONS
All annual meeting support, including Industry Sessions and
advertising opportunities, are chosen individually and may be added
up to the listed support levels of Platinum, Gold, Silver, and Bronze.
CORPORATE SUPPORT LEVELS All supporters are acknowledged on the
SPECTRUM 2022 recognizes multiple levels of SPECTRUM 2022 website and onsite signage.
support; all conference advertising, support, ALL SPECTRUM SUPPORTERS WILL RECEIVE
symposia, and receptions are chosen individually FIRST RIGHT OF REFUSAL FOR NEXT YEAR’S
but may be combined to achieve the listed MEETING
support levels.
PLATINUM–$50,000 SILVER- $20,000
• 20’ X 20’ Booth space • 10’ X 20’ Booth space
• Eight full conference representative • Four full conference representative
registrations registrations
• Company name and hyperlink on the • Company name and hyperlink on the
SPECTRUM website SPECTRUM website
• Company logo on onsite meeting signage • Company logo on onsite signage
• 50-word description and listing in the onsite • 50-word description and listing in the onsite
program book program book
• Post Show Attendee List (mailing addresses • Post Show Attendee List (mailing addresses
only) only)
• Friday evening Reception Tickets (10) • Friday evening Reception Tickets (4)
• Wine bottles provided by SPECTRUM for Wine • Wine bottles provided by SPECTRUM for Wine
Tasting Event (5) Tasting Event (2)
GOLD - $30,000 BRONZE - $10,000
• 10’ X 30’ Booth space • 10’ X 10’ Booth space
• Six full conference representative registrations • Two full conference representative
• Company name and hyperlink on the registrations
SPECTRUM website • Company name and hyperlink on the
• Company logo on onsite meeting signage SPECTRUM website
• 50-word description and listing in the onsite • Company logo on onsite signage
program book • 50-word description and listing in the onsite
• Post Show Attendee List (mailing addresses program book
only) • Post Show Attendee List (mailing addresses
• Friday evening Reception Tickets (6) only)
• Wine bottles provided by SPECTRUM for Wine • Friday evening Reception Tickets (2)
Tasting Event (3) • Wine bottles provided by SPECTRUM for Wine
Tasting Event (1)
QUESTIONS?
Contact SPECTRUM Exhibits &
Sponsorship Sales Manager at (305) 324-8717
or [email protected]
6CORPORATE SUPPORT OPTIONS
EXHIBITOR BOOTH PACKAGE
THE EXHIBIT BOOTH PACKAGE INCLUDES:
• 6’ draped table • Additional dinner tickets can be purchased at $200
• Two chairs each.
• Wastebasket • Sponsors just purchasing a booth and not a
sponsorship package are not eligible for dinner
• 50-word description and listing in the onsite
tickets or wine bottles to participate in the
program book
interactive wine tasting.
• Two full conference registration badges for
company reps
• Additional representative badges at $750 each
(note that all representatives of your company must
be registered and their badge fee paid)
EXHIBITOR RATES:
Exhibitor Booth
q $5,000 per 10x10 q $10, 000 per 10X20 q $20,000 per 10X30 q $25,000 per 20X20
EXHIBITOR SCHEDULE:
Thursday, January 13 – 8:00 pm Friday, January 14 - 7:00 am to 10:00 a.m.
Exhibitor Load in and set up Exhibitor load in and set up
EXHIBIT HOURS 10:00 a.m. – 10:30 a.m - Break in the exhibit area
FRIDAY, JANUARY 14 1:00 p.m. – 2 p.m. – Lunch
7:00 a.m. – 4:30 p.m. - Exhibition Area Open 4:00 – 4:30 p.m. – Break in the exhibit area
10:00 a.m. – 10:30 a.m - Break in the exhibit hall 6:15-7:15 p.m. - Scotch Tasting in Exhibit Area
1:00 pm – 2:00 pm - Lunch SUNDAY, JANUARY 16
4:00 – 4:30 p.m - Break in the exhibit hall 7:00 a.m. – 3:00 p.m. – Exhibition Area Open
6:15 – 7:15 pm - Wine Tasting in the Exhibit Hall 7:00 a.m. – 8:10 a.m. – Breakfast in the exhibit area
SATURDAY, JANUARY 15 10:00 a.m. – 10:30 a.m. – Break in the exhibit area
7:00 a.m. – 4:30 p.m. - Exhibition Area Open 1:00 p.m. – 2:00 pm - Lunch
7:00 a.m. – 8:00 a.m. - Breakfast in the exhibit area
DISMANTLE
SUNDAY, JANUARY 16 - 3:00 p.m. – 5:15 p.m - Exhibitor breakdown and load-out
SPECTRUM Exhibitor and Sponsorship Prospectus
7WHY SUPPORT SPECTRUM?
Stand out from your competition and optimize
your exposure to these attendees!
Increase your booth traffic through targeted
We offer a wide advertising options.
selection of
support and
advertising Demonstrate your products or services through
activities presentations at the exhibit hall.
designed to
enhance your Enhance your brand exposure to leaders in cncer care.
presence and
visibility at the
annual meeting. Promote your innovative products and services by hosting
an educational symposium.
Your company’s support of SPECTRUM 2022 Conference is vital for
continuing excellence in education provided to our clinicians. Your support
will assure a program of outstanding scientific value. This support can be in
the form of unrestricted educational grants, advertising, and other marketing
opportunities.
The Corporate Support option provides the highest level of visibility and
will provide your company with the highest return on investment from
SPECTRUM and its attendees.
The nationally adopted policies and procedures involving corporate
support of meetings and education are incorporated in the regulations of
the American Medical Association (AMA) and the Accreditation Council for
Continuing Medical Education (ACCME). We expect all companies providing
support for the meeting to comply with these policies.
QUESTIONS?
Contact SPECTRUM Exhibits &
Sponsorship Sales Manager at (305) 324-8717
or [email protected]
8EVENTS
INDUSTRY SYMPOSIUM SESSIONS
INDUSTRY SYMPOSIUM SESSIONS - $15,000 Sessions. In addition, reminders will be sent
out throughout the conference.
Industry Symposium Session slots are limited (see
below for days and times available). They will be • Logistics
booked in order firm commitments are received. o A meeting room at the venue for your
Reach SPECTRUM attendees with onsite program, including set up
educational events in your style and format! o AV equipment set up, including screen,
Choose your topic and speakers and deliver an projector, and microphone. Other
impactful presentation to interested attendees. equipment is available upon request.
You have complete control over educational This fee DOES NOT include:
content and presenters.
Sponsoring companies are responsible for the
The session should be no more than 45 minutes following expenses:
in length.
• Education content and speaker expenses
Please note: Pre-Lunch Industry Sessions are
not eligible for CME credit and are not part of o Faculty management, fees/honorarium,
the educational programming presented by travel, hotel accommodations
SPECTRUM. o Presentation materials/hand-outs
Choose from one of the following dates and
times: HANDS ON WORKSHOPS - $4,000
Friday, January 14
Welcome conference attendees to your booth
Pre-Lunch sessions 11:30 - 12:15 PM
to experience a Hands On Workshop. These
12:15 – 1:00 PM
workshops have gained in popularity given the
Saturday, January 15 unique educational experience they provide our
Pre-Lunch sessions 11:30 - 12:15 PM attendees. The Program on the final day will have
12:15 – 1:00 PM dedicated time for industry partners to sign up to
Sunday, January 16 host a work shop in your exhibit booth. Multiple
Pre-Lunch sessions 11:30 - 12:15 PM workshops will be taking place at the same time.
12:15 – 1:00 PM The workshops will be one hour in length.
Fee includes Please note: Workshops are not eligible for
• Marketing CME credit and are not part of the educational
o A pre-registration list of conference programming presented by SPECTRUM.
attendees (mailing address only) will be Choose from one of the following workshops we
provided to sponsoring companies. have arranged:
o SPECTRUM will distribute an email to all Sunday, January 16
attendees before the conference with Ablation Workshop – 10:30 – 11:30 AM
details about the Pre-Lunch Industry Embolization Workshop – 2:00 – 3:00 PM
SPECTRUM Exhibitor and Sponsorship Prospectus
9BRAND PROMOTION
Increase your exposure!
WiFi Network Sponsorship – Exclusive Hand Sanitizing Stations – Registration Area
$12,500 $3,000 - each
Place your company logo on the log-in page for Increase your exposure by sponsoring hand
wifi connectivity for all meeting attendees. sanitizer (hotel-provided stations) around the
educational rooms and registration area.
Badge and Lanyard – Exclusive
$7,500 Benefits include:
Mobilize your company’s logo throughout the • Signage at each hand sanitizer station with one
annual meeting. Place your logo on all lanyards custom graphic
given to each attendee, exhibitor, and staff
member. Attendees will be photographed during Hand Sanitizing Stations – Exhibit Hall - Exclusive
the annual meeting, and as such, your company’s $4,500
logo will appear in future promotional and Increase your exposure by sponsoring hand
marketing materials for the annual meeting. sanitizer (hotel-provided stations) around the
exhibit hall of the conference center. You can
Charging Station - Exclusive place up to three (3) hand sanitizing stations
$8,000 throughout the exhibit hall.
Provide attendees a quick “jump-start” for
their mobile devices, laptops, and tablets. Your Benefits include:
company logo will appear on signage at the • Signage at each hand sanitizer station with
Charging Station. Your company will be listed in company logo
the onsite program guide. Hand Sanitizing Stations - Outside the Exhibit Hall
Hotel Key Cards - Exclusive $2,500 - each
$10,000 Increase your exposure by sponsoring hand
Place your company logo on every key card sanitizer (hotel-provided stations) around the
provided to the attendees staying at the host educational rooms and registration area.
hotel. The key cards will be given out at check-in Benefits include:
and used to access hotel rooms throughout their • Signage at each hand sanitizer station with one
stay—a great ongoing reminder of your company custom graphic
and products. The sponsor is responsible for all
associated production costs and hotel costs.
Conference Tote Bags – Exclusive
$10,000
Company and logo on a conference tote bag that
attendees will continue to use once they return
home from the conference. Every SPECTRUM
attendee will receive a tote bag filled with
conference information.
QUESTIONS?
Contact SPECTRUM Exhibits &
Sponsorship Sales Manager at (305) 324-8717
or [email protected]
10ADVERTISING
PRINTED ADVERTISING
Meter Board Signage Title Page to Exhibitor Directory
$2,000 - 4 Available $3,000
Place your custom graphic message on
signage that is strategically placed around the Inside Back Cover
meeting space. Your signage will be visible to $3,000
all attendees as they navigate their way from Full Page Ad
sessions to the exhibit hall. $2,000
Elevator Door Wrap Half Page Ad
$15,000 – 2 Available $1,250
Place your custom graphic message on the front
of the elevator doors strategically placed for all Hotel Room Drop
meeting attendees to visualize your support as $2,000 – 3 Available
they come and go from the conference. Place your message in the rooms of all attendees.
Your product or literature will be delivered to
Branded Stairs each conference attendee and placed outside
$10,000 – 1 Available their room. Additional Hotel Room Fees apply
Place your custom graphic message on the stair
case that is strategically placed adjacent to the Conference Tote Bag Insert
meeting space. Your signage will be visible to $1,000
all attendees as they navigate their way from Place your custom flyer into each of the
sessions to the exhibit hall. attendees’ tote bags
Window Clings Eblast
$10,000 – 4 Available $3,000 each
No view of the beautiful propery at the Nobu Send your custom message out to SPECTRUM
Hotel/Eden Roc without your custom graphic members and conference attendees with a
hanging on the window. Your signage will be custom eblast. SPECTRUM will schedule to send
visible to all attendees as they enjoy the sights of one eblast in the immediate six weeks before the
our world-class destination. meeting. This eblast will include your custom text
and one linkable graphic. Eblast will be sent to all
Onsite Program conference attendees.
SPECTRUM’s onsite program is a reference
publication distributed to each attendee. A listing
of all exhibitor symposia, hospitality events, and
in-booth CE education helps attendees find the
exhibitor events that take place during the busy
three days of the meeting. The directory section
lists all exhibitors, products, services, and brand
names (as provided by individual exhibitors).
SPECTRUM Exhibitor and Sponsorship Prospectus
11EXHIBIT TERMS AND CONDITIONS • In exchange for payment in full SPECTRUM provides the benefits as outlined on the application. • In exchange for payment in full for the exhibit(s) contracted by the exhibitor SPECTRUM will provide the following for each booth: exhibit space with 6ft skirted table & chairs (as per class level). All equipment will be made available through the hotel. Exhibitors may provide their own equipment or furnishings. The exhibit hall is carpeted. Any internet charges / electricity or rigging at the table are to be paid by the exhibitor and set-up through the hotel or expo company. • Although the exhibition area will be locked during closed hours neither SPECTRUM nor the facility assume responsibility for damage to, loss, theft of property of the exhibitors, the exhibitors’ agents, employees, or invitees. • Payment in full is due by December 31, 2021 and after this date at the time of application. In the event that you cancel sponsorship or exhibit space, 50 percent of the contracted amount will be refunded to the company if SPECTRUM receives notice of cancellation by December 31, 2021. If a sponsorship other than exhibiting is cancelled after SPECTRUM has incurred associated costs i.e. Room keys, flash drives, the costs incurred to SPECTRUM will also be deducted from the amount to be reimbursed. After December 31, 2021 there will be no refund of sponsorship payment. All sponsorships cancellations must be submitted in writing to SPECTRUM. No-shows are not eligible for refunds. • SPECTRUM reserves the right to adjust exhibit space assignments. • In the event of failure or inability to fulfill this contract or to furnish the space due to fire, strikes, authority of the law, act of God, or any other cause or reason, SPECTRUM agrees to return to the sponsor all deposits or other monies paid and thereupon this agreement shall be deemed canceled by mutual consent, and SPECTRUM shall be relieved from all responsibility. • Sponsor and/or exhibitor agrees to be responsible for his/her own property. Sponsor or exhibitor shall release, hold harmless and indemnify SPECTRUM from any and all claims, obligations, liabilities, causes of action, lawsuits, damages and assessments, including legal fees that result from an allegation of negligence on the part of the sponsor or SPECTRUM or third parties in the use of the exhibit space or activities in connection with the use of exhibit space. • No sponsorship events outside of approved SPECTRUM events are allowed at the facility unless approved prior by SPECTRUM. As an accredited CME provider, SPECTRUM is governed by the Florida Medical Association’s standards for Commercial Support of Continuing Medical Education. In accordance with the standards SPECTRUM has established the following policies for commercial exhibits held in conjunction with its educational activities: • Arrangement for exhibits may neither influence planning nor interfere with the presentation of the educational activity. • Commercial/promotional materials may not be displayed or distributed in the same room immediately before, during, or immediately after the CME activity. • Representatives of commercial supporters and exhibitors may attend the CME activity if they wish but may not engage in sales activity in the room where educational activity is held. • Exhibits cannot be a condition of provision of commercial support for CME activities. The signature at the end of Section 1 in the application acknowledges receipt of and agrees to abide by the Exhibit Terms & Conditions as published by SPECTRUM which regulations are considered to be a part of the agreement between the commercial supporter and SPECTRUM if this application is accepted by SPECTRUM. Acceptance of this application as an agreement between the commercial supporter and SPECTRUM will occur when email confirmation occurs by a SPECTRUM representative. SPECTRUM does not guarantee the number of attendees. It is understood that all sponsorship agreements are subject to review by the Program Directors. It is agreed that disapproval of an exhibit by the Program Directors will result in termination of the agreement without penalty to either party. All claims or suits arising out of the application’s acceptance or rejection shall be governed by the laws of the State of Florida.
APPLICATION
Corporate Membership and Annual Meeting Exhibit
SECTION 1 – COMPANY INFORMATION
Company Name:
(as it should appear on signage and printed recognition)
Contact Name:
Address:
City: State: Zip:
Website:
Phone: Email address:
Additional emails for updates regarding meeting:
Please attach a paragraph description of your company (no more than 50 words) and a logo with transparent background.
CORPORATE MEMBERSHIP LEVEL: Check one
PLATINUM ($50,000) GOLD ($30,000) SILVER ($20,000) BRONZE ($10,000)
EXHIBIT CLASS REQUESTED: Check one
20x20: ($25,000) 10x30: ($20,000) 10x20: ($10,000) 10x10: ($5,000)
Product or services to be exhibited:
Do NOT locate me near:
I agree to the terms and conditions listed in the exhibitor prospectus. Please mark with an X
Signature: Type Name: Date:
SECTION 2 – PAYMENT INFORMATION
(Cobbe Consulting & Management – SPECTRUM Tax ID Number: 80-0138723)
Application with the payment and other communications may be addressed to the following:
Email: [email protected]
Mail: Cobbe Consulting & Management: SPECTRUM, 319 S Glen Arven Avenue, Temple Terrace, FL 33617
Enclosed is a check payable to “Cobbe Consulting & Management-Spectrum ” in the amount of $
I hereby authorize the following amount to be charged to my credit card:
Amount Authorized: Card #: Visa, MC, AMEX
Expiration Date: Security Code or CIN Number: Billing Zip Code:
Name as it appears on Card:
Mailing Address for credit card:
All sponsorships must be paid in full by December 31, 2021.SPECTRUM – Additional Sponsorship Options Application
Please indicate the promotional opportunity you would like to secure below. Some opportunities have limited
availability. Upon receipt of this application form, SPECTRUM staff will confirm availability of the selected
opportunity requested below. Companies securing advertising will be required to provide all ad copy and
graphics necessary for the advertisement. SPECTRUM will provide complete advertising instructions including
format and size.
Company Name:
Contact Name:
Address:
Phone: Email Address:
Please Indicate the Opportunity Option Below:
Industry Symposium - $15,000 Wifi Network Sponsorship- $12,500
Embolization Workshop - $4,000
Ablation Workshop - $4,000
Badge & Lanyard - $7,500 Charging Station - $8,000
Hotel Key Cards - $10,000 Tote Bags - $10,000
Sanitizing Station - Registration - $3,000 Sanitizing Station – Exhibit Hall - $4,500
Sanitizing Station – Outside Hall- $2,500
Meter Board Signage – $2,000 Elevator Door Wrap - $15,000
Branded Stairs - $10,000 Window Clings - $10,000
Ads:
Program Title Page to Exhibitors - $3,000 Inside Bank Cover Ad- $3,000
Full Page Ad - $2,000 Half-Page Ad - $1,250
Hotel Room Drop - $2,000 Tote Bag Insert - $1,000
Promotional Eblast - $3,000
Enclosed is a check payable to “Cobbe Consulting & Management-Spectrum ” in the amount of $
I hereby authorize the following amount to be charged to my credit card:
Amount Authorized: Card #: Visa, MC, AMEX
Expiration Date: Security Code or CIN Number: Billing Zip Code:
Name as it appears on Card:
Mailing Address for credit card:
Please complete this form and return to the SPECTRUM office via email [email protected]. Staff will
contact you directly to manage your request and answer any additional questions you may have. We are always
looking for innovative ways to communicate and assist our members. If you have any suggestions for programs we
can develop together, please let us know.
Cobbe Consulting & Management, 319 S. Glen Arven Avenue, Temple Terrace, FL 33617.
Email: [email protected] Website: www.thespectrumconference.orgYou can also read
