GE 2 Final Requirement - ADFIL
GE 2 Final Requirement - ADFIL
GE 2 Final Requirement - ADFIL
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Submitted to:
March 2009
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The next few days, I was already constructing guide questions based on what
Engr. Cacayan gave and also on what I have come up from my mind. I also listed
different establishments within the city to choose from the one I would conduct my
research and interview. Among the list were Clyden’s Purified Drinking Water, Dyregis
Catering Services, Father Saturnino Urios University, Butuan Doctor’s Hospital, and
ADFIL Corporation, to name a few.
Morning of March 16, 2009, Jerry asked permission from the sister of ADFIL’s
manager as a form of recommendation in order for me to be given attention for the
interview. Then, I prepared a letter, signed by Engineer Cacayan for formality purpose.
Afternoon of the same day, we proceeded to the ADFIL Corporation Office in Doongan,
Butuan City and presented the letter and the note (recommendation) to the security
guard of ADFIL. Not later than five minutes, the guard allowed us to get inside the
company.
The manager, during that time, was out of town for an important matter, so, we
decided to interview the project manager, Engr. Voltaire Anthony Rosario, who has vast
knowledge about the company and its operations from the hiring stage to the
employment.
We started our interview and asked questions starting from the vision and
mission of the company and its planning, organizing, staffing, motivating, leading, and
controlling management aspects practiced in the company.
VISION OF ADFIL
ADFIL Corporation is dedicated to manage and support complex constructional
process work. We are a great and growing place to work and one where we are
constantly preparing for the future. We are dedicated to increasing skills, hiring and
training great people, and creating increasing value based on a commitment to long term
client relationships.
MISSION OF ADFIL
To be the premier provider of construction services to the Philippine nation
CORPORATE VALUES
• Safety – We dedicate ourselves to Zero Injury Performance
• Integrity – We earn the respect & trust of our customers and associates by our actions
Technically, ADFIL’s mission should have specified what duties they must
conduct in order to attain the company’s vision. But through its mission, it has been
reflected that the firm really dreams of becoming successful in their service of
construction not only in the locality, but also in the entire nation.
Aside from the vision and mission, ADFIL also lives abiding with its corporate
values that, I believe, will really help them in bringing them closer to their goals. They
also have the environmental, health, and safety mission, philosophy, and goals, which
are majority focused on the protection of both the employees and the customers. They
promote safety in every possible way to avoid from further hazards. They believe that
safety is a value and not a priority. It is more than a priority that needs to be acted upon
to but can be left after. Instead, it is a value that must be always given attention to and
should be considered in every thing done.
Every core value the ADFIL Corporation promotes on its employees is essential
to making the whole firm operates at its best. It is when an organization is bound with
goals, objectives, core values, and other important policies, that it becomes successful in
every operation since its employees, themselves, are guided with such principles they
have to conform with as they are working with the company and helping the company to
attain its goals.
ORGANIZATIONAL STRUCTURE
PLANNING ASPECT OF Engineering Management
ADFIL’s: The bidding process is very long and it would take us hours to discuss
about it. Last year, I was the speaker assigned to discuss RA 9164 in
SJIT, and it is very long, from the pre-engineering activities, to the
response of the contractor, the pre-qualification, limitations, and
others.
ADFIL’s: Most of the projects are roads and bridges. In the road projects, the
usual barrier is the road right of way problem, where people who own
their private lands would not allow the access of the said lands. This
occurs in the pre-engineering activities.
ADFIL’s: Though you are good in planning in your pre-engineering stages, but
you missed to consider your resources are not sufficient. The
equipment, for example, may not be available in the country. You may
have introduced during your estimates, for instance, high-end
equipment to undergo the project, but these equipment do not exist in
the country. This is, indeed, fault. As a planning engineer, you must
see to it that when you plan, the availability must only be in the locality
to avoid delay in the project implementation. Every equipment should
be in the market.
REACTION ON ADFIL’S PLANNING ASPECT OF ENGINEERING MANAGEMENT
Although the project to be constructed by ADFIL such as roads and bridges are
already planned by the planning agency such as DPWH, as its loyal client, still, we
believe that ADFIL conducts planning in terms of the pre-engineering activities. During
the making of the PERT-CPM of the activities to be conducted during the construction is
one of the planning aspects ADFIL considers. When the agency decides whether to
participate in the invitation or bidding process or not, then, they are actually planning
prior to it, which further concludes their decision to participate or not.
We missed to ask how they were able to conceptualize their vision and mission,
which could also be considered part of their planning stages for the company to be
operating well. Also, since there are different set of persons for every project, which
means, not all persons involve in one project are also in another project, then, the
process of determining who the person are to be involved in every project, should also
be considered a planning activity of the construction firm. Thus, making of the
organizational structure can also be considered one of the planning stages since it
determines the needed workforce for the organization to work.
About the bidding process, we wanted to ask even only few details how it is
generally done and how long does it take for both the implementing agency and the
awarded bidder come up with the decision of who should be awarded with the bid. But,
we respect that the process is long if we wished it to be really discussed.
ADFIL’s: The president is the overall manager, where under him are the project
managers. The project managers are already old-aged, where their
licenses are the only utilized. The frontliners are the young engineers.
I am in the office, the in-charge for the qualifications, biddings, etc.
Researchers: Please briefly explain about the legal officer under the president.
ADFIL’s: ADFIL has a lawyer. In instances of case (judicial), he will take charge
of it. But the lawyer is not in-house. If in case the lawyer would want
further explanation from an engineer, for example, of ADFIL regarding
the case, the lawyer would send a letter or notification to ADFIL
requesting the engineer to go to the his office for discussions about
the case.
ADFIL’s: Every project has a project engineer, and it is then the job of the
engineer to identify the persons and the number of person under him
to be involved in the project.
REACTION ON ADFIL’S ORGANIZING ASPECT OF ENGINEERING MANAGEMENT
Organizing, from the word itself, implies system. For an organization to function
effectively there must really be order in every possible component of the organization
such as its staff and processes.
But one thing I noticed in their structure, which I also failed to ask, is the absence
of one or more vice-presidents or assistant manager, who could take place the job of the
president in his absence. I believe that there should be a person who could temporarily
take over the duties of the president every time he will not be around, especially that the
president is always busy going out of town for business matters. One should be able to
assume his functions in the office in his absence.
STAFFING ASPECT OF Engineering Management
ADFIL’s: If you are an applicant of ADFIL, you have a greater chance if you are
experienced or you have various work experiences already related to
your field. The boss of the company does not immediately consider
the academic performance of the applicant; instead, the work
experiences are evaluated.
ADFIL’s: There are applicants who include in their application documents their
many seminars and trainings attended, yet in the actual execution in
the field, do not really know. So, the applicants must never include in
your application documents those that you truly do not know. Only
those which you really know and are knowledgeable of should be the
written in the documents you are to pass.
Researchers: What are your bases for promoting employees?
ADFIL’s: It is already the discretion of the boss. We are all equal here. It is
different in the government where your trainings are your passes to
promotions. In private companies, you should be 101% very good and
your 1% mistake will lead you to be fired-out.
If you apply to any company, it is a plus-factor if you already have other job
experiences that are related to your field or desired job. In ADFIL, the company adapts
this principle. The company is not that impressed with applicants who have grades that
are majority above 90’s because an applicant with such grades only applies for
employment to be part of experience and would then eventually leave the company.
The idea of considering the hiring of an applicant who job experiences than the
other one who has great grades but lacks experiences, may be positive or negative. It is
an advantage of a company to be able to hire applicants who are experienced since
experience is indeed the best teacher. A person with experience knows better that he
needs no more instructions. It is negative in the sense that the hired applicant may have
experiences already but has less intellectual capacity, and therefore, may be hard to be
given directions.
One of the engineers in ADFIL, who I was able to talk to, said that they also
recommend acquaintances to fill in vacant positions whenever they would know such
positions are already vacant. These current employees are a good source of probable
applicants since they have been trusted by the company that they remain in it for years.
It is also good that the employees are being cross-trained for further
improvement of their skills not only in their usual jobs but also in the jobs of others. This
is a good approach of the company. Anytime an employee is absent, someone could
take over his job. The idea of multitasking, which is practiced in the company, is also a
good approach, since it develops the employees’ ability to think on and apply solutions
as they face multiple concerns and problems.
MOTIVATING ASPECT OF Engineering Management
Researchers: How does the president motivate his subordinates to work with
contentment? Are there bonuses?
ADFIL’s: The benefits imposed by the government through the labor code are
all enjoyed by the employees. But in the office, there are no rewards
given. If, for example, you have finished the project ahead of time, it is
not practiced in the company that you will receive a reward for the
success of finishing the project in advance. Even the government
does not practice that. Before, in the government, if a contractor
completes the project ahead of schedule, there is a reward. If the
contractor, on the other hand, fails to comply with the schedule, he is
given the liquidated damages. But this time, that practice of giving
rewards has been omitted. If the contractor will be behind the
schedule of finishing the project, liquidated damage per day should be
paid. Our only basis here is “no work, no pay.” We work on what
should be done for the company in return to its pay to us.
Researchers: What are the specific bonuses you receive aside from the mandated-
13th month pay?
ADFIL’s: No.
ADFIL’s: No.
Researchers: Are there any forms of rewards where you are given recognition for
your achievements?
ADFIL’s: None.
REACTION ON ADFIL’S MOTIVATING ASPECT OF ENGINEERING MANAGEMENT
But ADFIL does not consider the idea of motivating employees. Perhaps, the
employees are really satisfied on their jobs because of their salaries, since as I asked
some of the engineers, they said they were really satisfied with the salary they receive.
Being a private firm is not a reason why giving of rewards should not be considered.
SJIT is a private institution, yet the employees receive awards such as certificates or
plaques for their efforts done in the school and in activities that are school-related.
Researchers: What are the basic rules of the company that your president
implements?
ADFIL’s: First, the boss is always right. Second, if the boss is wrong, refer to
the first rule.
Researchers: In the leadership of the project engineer, what are the usual problems
encountered with his field workers?
ADFIL’s: The engineers are sometimes strict, others are just too relaxed. The
workers sometimes have competition and would bribe the engineers
in any possible way. So, as a project engineer, you must set a good
leadership to your workers, so that in certain situations, you will be
able to advise them and motivate them to work. It is important for you
to give gap and put barrier between you and your workers. In the time
of work, you must be strict but not too much.
REACTION ON ADFIL’S LEADING ASPECT OF ENGINEERING MANAGEMENT
ADFIL is also practicing the idea of gap between leader and members. In a
construction firm, time is a very essential element in order to finish operations on or
before a given schedule. To avoid conflicts between members, the leader must not give
too much attention to any member. Conflicts would affect the rate of doing duties.
Friendship can be developed between leader and members in times outside working
hours, but during the hours of performing jobs, a leader should be strict in the proper
way to be able to influence his members.
CONTROLLING ASPECT OF Engineering Management
ADFIL’s: The government has a lot of inspectors like the Quality Assurance
Unit (QAU). It rates the performance of the contractor. The members
of QAU will evaluate the government’s side engineers, whether they
have imposed the specifications of DPWH’s aspect or not during the
execution of the contractor. Another body is the Contractor
Performance Evaluation System that evaluates engineers from the
contractor’s side. There is a system of checking and balancing of
evaluation on both the government and contractor’s sides. If your
rating is poor, then you cannot participate anymore in biddings since
you will be blacklisted. It is a one-year suspension. Aside from that,
the end-user will not accept also your work if your performance and
workmanship is less. Warranty is also adopted in the service,
depending on the type of project being done
ADFIL has no choice but to know whether they are properly operating or not.
Bodies that conduct evaluation on their projects implemented are the ones that check
their outputs. Ratings from them verify whether the output is satisfactory or
dissatisfactory, and with that, ADFIL is somehow compromised to really make their
outputs fine.
Standards for determining the quality of their output have been set by the
evaluating bodies. ADFIL, should take note on the results of the evaluations conducted
and use them as bases for the further projects, that they should not be lenient enough
just because they pass in the ratings. They should be very keen with changes especially
if the ratings are going down even they are in the range of satisfactory.
FINAL WORDS
The planning aspect of ADFIL may not be evaluated properly because, according
to Engineer Rosario, the planning stage of their projects is done by DPWH, which is their
client in most of their projects. However, it has been mentioned and justified that the pre-
engineering activities conducted by the construction firm are considered the planning
stages of the company. Planning is one of the most essential stages of any work. Failure
on this primary stage would lead to the failure in the next stages.
The organizational structure of ADFIL is good, which may also mean that their
organizing stage is also good. Every position is properly defined and every employee
knows where he is placed in the company.
The president of the firm has instilled good leadership to his subordinates.
Setting a good example can lead to success of its firm. There is no barrier between the
relationship of the leader and his members because even from the start, both parties
have already been cleared by their duties in their organization.
Researchers: Have you encountered failure in your operation like delay in the
construction of project?
ADFIL’s: So far, we’ve been always ahead of schedule. This is monitored since
if a negative slippage occurs, it is one of the grounds for a
construction firm to be disqualified in participating in project biddings.
A slippage of -5 constitutes to a first warning, -10 is second warning,
and for -15, the government will already give the firm a suspension
order. This is really monitored because prior to the conduct of the
project, the firm is required to submit a PERT-CPM and it shall be
their basis for their report.
Researchers: Have there been clients who withdraw from your services?
ADFIL’s: Our projects are mostly from the DPWH. It has not happen yet.
ADFIL’s: It is impossible to happen once the project has been bidden unless no
funds will arrive.
ADFIL’s: Yes. There were three times that we won the bidding for each but
during the time for awarding of the bid, the award for each was not
given because of lack of funds. The government will not really publish
project if no allotment is given by the government intended for the
project. In these cases, department order was given to them to bid
those projects because there is a time frame needed to be complied,
and so ADFIL participated. But during the time the project should have
been awarded to us, it did not happen because there were no funds
available. The project is therefore cancelled.
OTHER DOCUMENTS
• CD that contains
o Recorded interview
Letter Prepared for the Interview
Sir:
We shall be glad to know your positive response regarding this. You may
contact is through cellular phone numbers 09096656622 or 09197924325 for
more information, on your most convenient time.
JERRY J. LEPORNIO
ECE-4 Student
Noted:
Planning
Organizing
Staffing
Motivating
Leading
Controlling
JOE RANDY
BALANSAG
TABUNGAO
Age : 20
Address : Alubihid, Buenavista Agusan del Norte
Contact Number : 09096656622
Citizenship : Filipino
Religious Aff. : Philippine Catholic (PECC)
Birth Date : September 13, 1988
Birth Place : Buenavista Agusan del Norte
Father : Jose Jagna Tabungao
Mother : Judith Hidalgo Balansag
EDUCATION