CORRIGENDUM III dt 08-May-2013

CENTRE FOR AIRBORNE SYSTEMS

MINISTRY OF DEFENCE (DRDO)

BANGALORE - 560037 REFER OTE No. : CABS/13AMT011/LP

(For Engineering Life Cycle Support Agency For AEW & C Program Published on
15th Aug 2012 & 4th Sep 2012 (BNG Edn) (DAVP:10301/11/0266/1213))

1. The above Open Tender Enquiry was uploaded on DRDO website (www.drdo.org) on 25 Jul 2012 and Published in The Times of India on 15-Aug-2012. Please refer The Clarifications in respect of various queries raised by the Vendors during the Pre Bid meeting are uploaded on DRDO website (www.drdo.org)

2. The following points may please be added as Para 20 on Page 4 of General Terms and Conditions for Tender (Part-III) of Tender Enquiry form (DRDO MM:12). 20. Special Terms : (a) Only Indian firms (with no foreign share holding), should participate in the tender process (b) Only Indian Nationals cleared by security check are to be deployed for the ELSA activity, if selected as the vendor. (c) The CABS, DRDO has the right to use the ELSA for their future programme also based on their acquiring skills in the ELSA activity and competiveness. 3. Accordingly the Due date & Time for submitting the Tenders has been extended upto 1000 Hrs on 29 May 2013. Tender Opening Time & Date is 1030 Hrs 29 May 2013. 4. All other Terms & conditions remain unchanged.

Director, CABS, Bangalore. [email protected]

CORRIGENDUM IV dt 28-May-2013

CENTRE FOR AIRBORNE SYSTEMS

MINISTRY OF DEFENCE (DRDO)

BANGALORE - 560037 REFER OTE No. : CABS/13AMT011/LP

(For Engineering Life Cycle Support Agency For AEW & C Program Published on
15th Aug 2012 & 4th Sep 2012 (BNG Edn) (DAVP:10301/11/0266/1213))

1. The above Open Tender Enquiry was uploaded on DRDO website (www.drdo.org) on 25 Jul 2012 and Published in The Times of India on 15-Aug-2012. Please refer The Clarifications in respect of various queries raised by the Vendors during the Pre Bid meeting and Corrigendum III dated 08 May 2013 uploaded on DRDO website (www.drdo.org)

2.

Accordingly the Due date & Time for submitting the Tenders has been extended

upto 1000 Hrs on 14 Jun 2013. Tender Opening Time is 1030 Hrs on 14 Jun 2013.

3.

All other Terms & Conditions remain unchanged.

Director, CABS, Bangalore. [email protected]

CORRIGENDUM III dt 08-May-2013

CENTRE FOR AIRBORNE SYSTEMS

MINISTRY OF DEFENCE (DRDO)

BANGALORE - 560037 REFER OTE No. : CABS/13AMT011/LP

(For Engineering Life Cycle Support Agency For AEW & C Program Published on
15th Aug 2012 & 4th Sep 2012 (BNG Edn) (DAVP:10301/11/0266/1213))

1. The above Open Tender Enquiry was uploaded on DRDO website (www.drdo.org) on 25 Jul 2012 and Published in The Times of India on 15-Aug-2012. Please refer The Clarifications in respect of various queries raised by the Vendors during the Pre Bid meeting are uploaded on DRDO website (www.drdo.org)

2. The following points may please be added as Para 20 on Page 4 of General Terms and Conditions for Tender (Part-III) of Tender Enquiry form (DRDO MM:12). 20. Special Terms : (a) Only Indian firms (with no foreign share holding), should participate in the tender process (b) Only Indian Nationals cleared by security check are to be deployed for the ELSA activity, if selected as the vendor. (c) The CABS, DRDO has the right to use the ELSA for their future programme also based on their acquiring skills in the ELSA activity and competiveness. 3. Accordingly the Due date & Time for submitting the Tenders has been extended upto 1000 Hrs on 29 May 2013. Tender Opening Time & Date is 1030 Hrs 29 May 2013. 4. All other Terms & conditions remain unchanged.

Director, CABS, Bangalore. [email protected]

Centre For Air Borne Systems

Phone:080-25049144/ 9118 / 9103 / 9104 / 9120 / 9140 Grams : Airborne Fax :080-25049123 / 25222326 Email : [email protected] DRDO MM:12 Page 1/8 Defence R & D Organisation Ministry of Defence Belur, Yemlur (Post) Bangalore-560037 Part - I

INVITATION FOR TENDER

(For Open Tenders only - Non-transferable)

To,

File/Ref No : CABS/LPD/20120074/Lgs Tender Enquiry No: Tender Enquiry Date : Tender Due Date & Time: CABS/13AMT011/LP 18-Jul-2012 05-Sep-2012 , 1000 hrs

Tender Opening Date & Time:05-Sep-2012, 1030 hrs

1. The supplies / services given below are required.

Sl. No. 1 Description & Nature of Supplies / Services Engineering Life Cycle Support Agency For AEW & C Program 1 JOB Qty Reqd. Unit of Measure

Please find the following enclosed in this invitation. Page 1 1. Invitation to Tender (Part I) Page 2 2. Tender (Part II) Page 3-4 3. General Terms & Conditions (Part III) 4. Techno-Commercial Bid (Part IV) Page 5-6 5. Price Bid (Part V) Page 7-8 6. Scope Of Work Appendix A You are requested to return Part II, Part III and Part IV duly completed in one envelope, and marked as TechnoCommercial Bid and Part V duly completed and marked as Price Bid in another envelope. The two envelopes are to be addressed to Director CABS, Belur, Yemlur (Post), Bangalore - 560037 and marked with our tender enquiry no., due date and due time on each envelope with your stamp as sender.The two envelopes may be put in one envelope and addressed to Director CABS at the above address without any indication that there is a quotation within. The combined marked with envelope may be put in Tender box placed at the security gate of CABS before due date and time. Note - Non-compliance of the above may disqualify your offer for consideration Yours Faithfully,

For Director CABS For & on behalf of the President of India

DRDO.MM 12 TENDER PART II

Tender reference no: CABS/13AMT011/LP To

The President of India Through: Director Centre For Air Borne Systems Belur,Yemlur (Post) Bangalore-560037

I/ We agree to furnish required supplies/services as detailed in the Techno-commercial Bid (part IV) or such portion thereof as you may specify in the Acceptance if Tender/Supply Order at the prices given in the conditions (Part III) governing the price Bid (Part V) in accordance with the General Terms and contract/supply order enclosed hereto duly accepted on receipt of order for the same.

I/We agree to hold this offer open until --------------------- and shall be bound to supply/commission/erect the equipment and dispatch the same within the specified period.

I/We agree to supply and commission/erect the equipment and complete the whole of the work and hand over to the purchaser within the period of ------------------- weeks, from the date of receipt of an intimation from you regarding acceptance of this tender/receipt of supply order.

( Signature of Tenderer With Office Stamp Station : Date : Name & Address : ( Signature of Witness Station : Date : Name & Address : -

Page 2

DRDO.MM 12 GENERAL TERMS AND CONDITIONS FOR TENDER PART-III 1. Preparation of Tender (i) The complete tender form (page2-8) should be returned intact whether you are quoting for any item or not. Pages should not be detached but when items are not being tendered for, the corresponding space should be defaced by mentioning 'not quoting'. (ii) In the event of space on the tender form being insufficient for the required purpose, additional pages may be added. Each such additional page must be numbered consecutively, should bear the tender reference number and be fully signed by you ( the supplier). In such cases reference to the additional pages must be made in the tender form. (iii) If any modification of the tender form is considered necessary, you (supplier) should communicate the same by means of a separate letter sent with the tender. 2. Signing of Tender. a) The tender is liable to be ignored if complete information is not given therein regarding the particulars, data, and specifications asked for in the techno-commercial offer (Part IV) at Schedule of Requirements. Specific attention must be paid to the delivery dates, technical specification, and also the general conditions of contract of Part III and other conditions mentioned at Part IV and Part V. b) Individual signing the tender or other documents connected with a contract must specify whether he signs as : (i) (ii) A 'sole proprietor' of the firm or constituted attorney of such sole proprietor A Partner of the firm if it be a partnership, in which case he must have authority to refer to arbitration disputes conCerning the business of the partnership either by virtue of the partnership agreement or a power of attorney. Constituted attorney of the firm if it is a Company.

(iii) NB:

a) In case if (ii) above a copy of the partnership agreement or a general power of attorney and in either case attested by a Notary Public. Should be furnished to this, or an affidavit on stamped paper of all the partners admitting execution of the partnership agreement or the general power of attorney, should be furnished. b) In case of partnership firms, where no authority to refer disputes concerning the business of the partnership has been conferred on any partner, every partner of the firm must sign the tender and all other related documents. c) A person signing the tender form or any documents forming part of the contract on behalf of another shall be deemed to warranty that he has authority to bind such other and if , on inquiry, it appears that the persons so signing had no authority to do so, the purchaser may, without prejudice to other civil and criminal remedies cancel the contract and hold the signatory liable for all costs and damages. d) The Tenderer should sign each page of the tender form and annexure, if any. 3. Delivery of Tender: The original copy of the tender form (pages 2-8) is to be enclosed in two separate envelopes, the envelope containing Part II, III and IV and marked as 'Techno-Commercial bid' and another envelop containing only Part V marked as 'Price bid'. The two envelopes should be sealed and should bear address of this office, tender reference no. due date and time. The two envelopes should be put in one envelope which shall have only the address of this without any indication that there is a tender within. Right is reserved to ignore any tender who falls to comply with the above instruction. 4. Latest Hour for Receipt of Tender: Unless otherwise specified in the Invitation to tender (part1) your tender must reach this office not later than 1000 hours on the date of opening of the tender. Tenders sent by hand should be put in the tender Box at this office not later than 1000 hours on the due date unless otherwise mentioned. 5. Period for which the offer will remain open : i) Firms tendering should note the period for which it is desired that their offers should remain open for acceptance. If the day up to which the offer is to remain open being declared closed holidays for Govt. offices, the offer shall remain open acceptance till the next working day. ii) Quotation qualified by such vague and indefinite expressions such as 'Subject to immediate acceptance'; 'Subject to prior sale ' will not be considered . Page 3

6. Opening of Tenders: The firm shall be at liberty to be present or authorize a representative to be present at the opening of the tender at the time and date as specified in the schedule. The name and address of the representative who would be attending the opening of the tender on behalf of the firm should be indicated in the tender. Please also state the name and address of firm's permanent representative, if any. Generally the techno-commercial offer will be opened on the day specified for opening. 7. Right of Acceptance: This office does not pledge itself and reserves to itself the right of accepting the whole or any part of the tender or portion of the quantity offered and the firm shall supply the same at the rate quoted. The firm shall be at liberty to tender for the whole or any portion or to state in the tender that the rate quoted shall apply only if the entire quantity is taken from the firm. 8. Communication of Acceptance: Acceptance of tender by the purchaser will be communicated by a telegram, express letter of acceptance/telex or a formal letter of 'Acceptance of Tender'. In case where acceptance is communicated by telegram or cases where acceptance is communicated by telegram or Express letter, the formal Acceptance of Tender will be forwarded to the firm as soon as possible but the instructions contained in the telegram/telex/fax or express letter should be acted upon immediately. 9. Items Supplied are subject to inspection and acceptance and the supplier should collect/ replace the rejected items at his cost and risk. 10. Delayed supplies: In case of delayed supplies, liquidated damages at the rate of 0.5 percent per week of delay with a Maximum of 5 percent will be levied. 11. EMD of Rs 2,00,000/- must be enclosed in the form of a crossed payee DD Drawn in favour of Director, CABS

payable at Bangalore. Demand Draft should be enclosed with the Price Bid Only which will be opened during TPC/NC. Tenderers will certify in the Techno Commercial Bid that EMD amount as applicable has been enclosed in the Price Bid disclosing the amount. However, if Earnest Money Deposit is not found enclosed with the Price Bid, the offer would not be considered by TPC/NC and the bid would be treated as technically rejected.
12. Registration: Registration is mandatory. If the tendering firm is not registered with this Lab/Estt. Or any other DRDO Lab/Estt, they are required to seek registration. For details please write to Director of (Lab/Estt.).Vendors must complete registration formalities to become eligible for placing supply orders and future enquires. . Registration number allotted by this laboratory or any other DRDO Lab/Estt. or proof of registration with another Govt. Deptt, if any to be mentioned on the question. 13. No correspondence/discussion/visits whatsoever will be entertained on the subject unless specifically called by this office after opening the tenders for technical discussions/price negotiations. Any violation of this will render the quotations invalid and the firm is liable to be blacklisted. 14. Director reserves the right to call techno-commercial/price negotiations. The company should depute competent representative for such discussion/negotiations whenever called for and he shall be competent to take on the spot decision. 15. Drawing /specification sent along with this letter should be returned along with the firm's quotation or regret letter. 16. The firm may give any of their commercial term, if required in their techno-commercial offer only, and price quotation should contain only price. 17. SECURITY: Any information/material/document supplied in connection with this enquiry/likely order to classified and should not be disclosed/copied to jeopardize security of state. 18. Please inform the Director in writing whether the owner of the firm or any of their partners/employees has close relations working with any DRDO Lab/Estt. This is for record only. 19. Office stamps of tenderers must be affixed below their signatures. (Signature of Tender issuing authority) For Director For & on behalf of the President of India Tender Reference No. : Full Address: Fax No: Name in Block Letters: Station: Date: Page 4 CABS/13AMT011/LP M/s Tele No. : Signature of Tenderer : Office Stamp:

DRDO.MM 12 TECHNO-COMMERCIAL BID PART IV 1. Tender reference no. 2. Name of Tenderer 3. Due date &due time 4. Opening date & time : : : : CABS/13AMT011/LP M/s 05-Sep-2012, 1000 hrs 05-Sep-2012, 1030 hrs

5. The tender shall remain valid for acceptance for 120days, from the date of tender opening 6. Amount of EMD Rs._2,00,000/- DD No.---------------------dt-----------------(Applicable only for unregistered vendors. Please refer Para 11,12,in Part III) 7. Schedule of requirements : -----------------------------------------------------------------------------------------------------------------------------------------------------Sl Description & nature of Supplies/Services Qty Place & date on which Specifications No Required delivery is to be made (Attach Additional sheets Drawings etc, if necessary) -----------------------------------------------------------------------------------------------------------------------------------------------------Refer Part I -----------------------------------------------------------------------------------------------------------------------------------------------------Note: List of free issue material provided by the Lab/Estt. is attached as an appendix* *Delete if not necessary CONDITIONS FOR TECHNO-COMMERCIAL BIDS TECHNICAL 1. Give brief description of item/equipment/material with accessories. Items offered should conform to BIS (ISI) specifications or as explicitly stated. In case specifications offered are different, separate comparative technical specifications sheet shall be attached with details such as Sl. No., specifications offered, deviations if any, and remarks. Any product brief, test certificates available may be enclosed. 2. List of spares, if applicable should be attached. 3. Any optical, if offered, be provided with their full technical details including their use and advantage. 4. (a) Sample : Samples are required / not required (b) Drawing : Drawings supplied by this office are to be returned along with your tender.

COMMERCIAL 1. Payment terms: Refer Appendix A . 2. Give details of installation and commissioning except price which will be only in price bid (if applicable ) 3. Warranty /Guarantee : Refer Appendix A. 4. Contract Period / Delivery Period: Refer Appendix A Page 5

5. In case of delayed supplies, liquidated damages at the rate of 0.5 percent per week subject to a maximum of 5 percent will be levied. 6. This Organisation is exempted from payment of customs duty under notification No. 39/96 Dt:23/07/1996 &amended by 113/96 Dt:16/11/2006 and excise duty under notification No. _10/97_. However, prices should be quoted indicating clearly Customs/Excise duties. If agreed, the necessary exemption certificate may be provided. This exemption is for the final product only. 7. Delivery: Free Service at CABS, Bangalore. 8. Mode of dispatch: Rail/Road/Air/Sea. 9. In case equipment offered requires maintenance after the expiry of the warranty, please indicate approximate cost of comprehensive and on call basis maintenance and also availability of local support or otherwise. 10. Please note clearly that faxed quotation is liable to be rejected. 11. The contractor is liable to submit the Security Deposit of appropriate value, in the event of acceptance of his tender if applicable. Note: Please cross the conditions not required and add required for this enquiry.

(Signature of Tender issuing authority) For Director For & on behalf of the President of India Tender Reference No.: Full Address : CABS/13AMT011/LP M/s

Fax No :

Tele No. :

Signature of Tenderer :

Name in Block Letters :

Office Stamp :

Station :

Date :

Page 6

DRDO.MM 12 PRICE BID PART V 1.Tender reference No. 2. Name of Tenderer 3. Due date &due time : CABS/13AMT011/LP : M/s : 05-Sep-2012, 1000 hrs

4. Opening date & time : : 05-Sep-2012, 1030 hrs 5. The tender shall remain valid for acceptance for 120days, from the date of tender opening 6. Rates for items given in Techno-commercial offer at Schedule of Requirements are as follows. Adhering to the Format given is a pre-requisite for considering your quotations: -----------------------------------------------------------------------------------------------------------------------------------------------------Sl Description A/U Qty Unit Price Total No Offered Cost -----------------------------------------------------------------------------------------------------------------------------------------------------i)Brief description, basic price without duties if any, of Complete equipment /item/material with all accessories i)Customs duty, if any iii) Excise duty, if any iv) Sales tax v) Installation and commissioning cost, if any vi) Training cost, if any vii) Total cost (in figures & words) viii) For octroi if applicable , necessary, Certificate will be issued ix) Any other 7. Separate list should be attached where required in the same format giving details of each item and cost. However, total cost mentioned at slNo.6 (vii)above OTHER CONDITIONS FOR PRICE BIDS 1. No unilateral revision in price will be admissible. 2. Rates should only be quoted in the accounting units (A/U) mentioned in this enquiry. Rates must be quoted clearly on free delivery basis at Centre for Air Borne Systems, Belur, Yemalur (Post), Bangalore-560 037 and total value is also indicated in words. 3. In case any of the subheads are included in the total cost, the same should be specified. Any exemption of duties / taxes required should be indicated. 4. Any optional indicated in techno-commercial bids must be priced separately. 5. In case spares/accessories are applicable, their list and price should be clearly indicated separately. 6. Price: (i) The price quoted must be net per unit shown in the schedule and must include all packing and delivery charges. Refunds on account of returnable packages (if any) are to be separately specified. Prices and refunds must be clearly shown in figures and words in Indian currency. (ii) The price must be stated for each item separately. The percentage of reduction, in the total price for the entire demand should also be quoted; should an order to that extent be placed with you. (iii) If excise duty or any other extra charges are applicable, the same must be specially stated. In the absence of any such stipulation, it will be presumed that the prices include all such charges for the same will be entertained. iv) The price quoted in the tenders should be exclusive of sales tax (and should to be so) which will be paid by the purchaser, if legally at the ruling on the date of supply as specified in the Acceptance of Tender. Page 7

7. Packing : Unless a method of packing is indicated in the specification or in the Schedule of packing which the contractor proposed to employ must be described in the Schedule of Tender form. Contractors are at liberty to quote for additional alternative sizes and description of packs and these must be described in the schedule to Tender. 8. Any other

Signature of tender issuing authority For Director For & on behalf of the President of India.

Tender Reference No. Full Address

:CABS/13AMT011/LP : M/s -

Fax No : Name in Block Letters : Station : Date :

Tele No. :

Signature of Tenderer :

Office Stamp :

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