(OPEN TENDER) DRDO.

MM 12
Page No.1/10
INVITATION TO TENDER
(For open tenders only - Non-transferable)

PART I

GOVERNMENT OF INDIA, MINISTRY OF DEFENCE

Tele No: 080-25047519, 25047542 DEFENCE R&D ORGANISATION
Fax No.: 080-25347717 DEFENCE AVIONICS RESEARCH ESTABLISHMENT
P.B. NO. 9366, CV RAMAN NAGAR
BANGALORE-560 093.

Tender Ref No: 5154/DARE/LPD/2012-13 Date: MAR 2013

Due date : Due Time : 15:00Hrs

Opening date : Opening Time : 15:30Hrs

To
M/s _________________
_________________
_________________
Sub : Service Towards 3D Modeling & Structural Analysis

1. The supplies/services noted at Schedule of Requirements in Techno-Commercial Bid (Part-IV)

are required. Please find the following enclosed in this invitation:

1. Invitation to Tender (Part I) Page 1

2. Tender (Part II) Page 2
3. General Terms & Conditions (Part III) Page 3-5
4. Techno-Commercial Bid (Part IV) Page 6-7
5. Price Bid (Part V) Page 8-9

2. You are requested to return Part II, Part III and Part IV duly completed in one envelope, and marked
as Techno-Commercial Bid and Part V duly completed and marked as Price Bid in another
envelope. The two envelopes are to be addressed to DIRECTOR, DARE and marked with our
tender reference no, due date and due time on each envelope with your stamp as sender along with
date of dispatch. The two envelopes may be put in one envelope and addressed to DIRECTOR,
DARE at the above address with an indication that there is a quotation within. The tender reference
no, due date and due time should be clearly mentioned on the envelope. The combined envelope
may be put in tender box placed at DARE, CV Raman Nagar, Bangalore -93 before due date and
time or send by post so as to reach this office before due date and time.

Non-compliance of the above may disqualify your offer for consideration.

Yours sincerely,

-Sd/-
(GB KULKARNI) SO
For DIRECTOR
For & on behalf of the President of India
 DRDO.MM 12
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TENDER

PART II

Tender Ref No: 5154/DARE/LPD/2012-13

To

The President of India

The Director
GOVERNMENT OF INDIA, MINISTRY OF DEFENCE
DEFENCE R&D ORGANISATION
DEFENCE AVIONICS RESEARCH ESTABLISHMENT
P.B. NO. 9366, CV RAMAN NAGAR,
BANGALORE-560093.
-

I/We agree to furnish required supplies/services as detailed in the Techno-Commercial Bid (Part IV)
or such portions thereof as you may specify in the Acceptance of Tender/Supply Order at the prices
given in the Price Bid (Part V) in accordance with the General Terms and Conditions (Part III)
governing the contract/supply order enclosed hereto duly accepted on receipt of order for the same.

I/We agree to hold this offer open until ________________________and shall be bound to
supply/commission/erect the equipment and despatch the same within the specified period.

I/We agree to supply and commission/erect the equipment and complete the whole of the work and
hand over to the purchaser within the period of ___________________ weeks, from the date of receipt
of an intimation from you regarding acceptance of this tender/receipt of supply order.

( )
Signature of Tenderer
Station: With Office Stamp.
Date: Name & Address:

( )
Station: Signature of Witness:
Date: Name & Address:
 DRDO.MM 12
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GENERAL TERMS AND CONDITIONS FOR TENDER

PART III

1. Preparation of Tender:

(a) The complete tender form (pages 2-9) should be returned intact whether you are quoting for
any item or not. Pages should not be detached but when items are not being tendered for, the
corresponding space should be defaced by mentioning 'not quoting'.
(b) In the event of space on the tender form being insufficient for the required purpose, additional
pages may be added. Each such additional page must be numbered consecutively, should bear
the tender reference number and be fully signed by you (the supplier). In such cases reference
to the additional pages must be made in the tender form.
(c) If any modification of the tender form is considered necessary, you (supplier) should
communicate the same by means of a separate letter sent with the tender.

2. Signing of Tender:

(a) The tender is liable to be ignored if complete information is not given therein regarding the
particulars, data, specifications asked for in the techno-commercial offer (Part IV) at Schedule
of Requirements. Specific attention must be paid to the delivery dates, technical specification,
and also the general conditions of contract at Part III and other conditions mentioned at Part IV
and Part V.
(b) Individual signing the tender or other documents connected with a contract must specify
whether he signs as:
(i) A 'sole proprietor' of the firm or constituted attorney of such sole proprietor.
(ii) A partner of the firm if it be a partnership, in which case he must have authority to refer
to arbitration disputes concerning the business of the partnership either by virtue of the
partnership agreement or a power of attorney.
(iii) Constituted attorney of the firm if it is a Company.

NB:
a. In case of (ii) above a copy of the partnership agreement or a general power of attorney and in either
case attested by a Notary Public, should be furnished to this office, or an affidavit on stamped paper
of all the partners admitting execution of the partnership agreement or the general power of attorney,
should be furnished.
b. In case of partnership firms, where no authority to refer disputes concerning the business of the
partnership has been conferred on any partner, every partner of the firm must sign the tender and all
other related documents.
c. A person signing the tender form or any documents forming part of the contract on behalf of another
shall be deemed to warranty that he has authority to bind such other and if, on inquiry, it appears that
the persons so signing had no authority to do so, the purchaser may, without prejudice to other civil
and criminal remedies cancel the contract and hold the signatory liable for all costs and damages.
d. The tenderer should sign each page of the tender form and annexure, if any.
 DRDO.MM 12
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3. Delivery of Tender: The original copy of the tender form (pages 2-9) is to be enclosed in two
separate envelopes, the first envelope containing Part II, III, and IV and marked as “Techno-
Commercial bid” and another envelope containing only Part V marked as “Price bid”. The two
envelopes may be put in one envelope and addressed to DIRECTOR, DARE at the above address
with an indication that there is a quotation within. The tender reference no, due date and due time
should be clearly mentioned on the envelope. The combined envelope may be put in tender box
placed at DARE ENTRANCE before due date and time or sent by post so as to reach this office on
before due date and time. Right is reserved to ignore any tender who fails to comply with the
above instructions.

4. Latest Hour for Receipt of Tender: Unless otherwise specified in the Invitation to tender (Part I),
your tender must reach this office not later than 1500 hours on the date of opening of the tender.
Tenders sent by hand should be put in the Tender Box at this office not later than 1500 hours on the
due date unless otherwise mentioned.

5. Period for which the offer will remain open:

(a) Firms tendering should note the period for which it is desired that their offers should remain
open for acceptance. If the day up to which the offer is to remain open being declared closed
holiday for Govt. offices, the offer shall remain open for acceptance till the next working day.
(b) Quotations qualified by such vague and indefinite expressions such as ‘Subject to immediate
acceptance’; ‘Subject to prior sale’ will not be considered.

6. Opening of Tenders: The firm shall be at liberty to be present or authorise a representative to be

present at the opening of the tender at the time and date as specified in the schedule. The name and
address of the representative who would be attending the opening of the tender on behalf of the firm
should be indicated in the tender. Please also state the name and address of firm’s permanent
representative, if any. Generally the techno-commercial offer will be opened on the day specified for
opening.

7. Right of Acceptance: This office does not pledge itself and reserves to itself the right of accepting
the whole or any part of the tender or portion of the quantity offered and the firm shall supply the
same at the rate quoted. In case of any MOQ (Minimum Order Quantity) or MOU (Minimum Order
Unit) it may be mentioned by the firm.

8. Communication of Acceptance: Acceptance of tender by the purchaser will be communicated by a

telegram, express letter of acceptance/telex or a formal letter of ‘Acceptance of Tender’. In cases
where acceptance is communicated by telegram or cases where acceptance is communicated by
telegram or Express letter, the formal Acceptance of Tender will be forwarded to the firm as soon as
possible but the instructions contained in the telegram /telex/FAX or Express letter should be acted
upon immediately.

9. Items supplied are subject to inspection and acceptance and the supplier should collect/ replace the
rejected items at his cost and risk.

10. Delayed supplies: In case of delayed supplies, liquidated damages at the rate of 0.5 percent per
week or part thereof subject to maximum of 5 percent of the value of the supply order / contract will
be levied.
 DRDO.MM 12
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11. Registration: Registration is mandatory. If the tendering firm is not registered with this Lab/Estt.
or any other DRDO Lab/Estt,/DGS&D or any other government department, they are required to
seek registration. For details please write to Director of (Lab/Estt). Vendors must complete
registration formalities to become eligible for placing supply orders and future enquiries. In case
firm is not registered they are required to enclose EMD – the amount indicated in the tender form
along with their techno-commercial bid. In the absence of EMD or firm registration, bid could be
rejected.

12. Registration number allotted by this laboratory or any other DRDO Lab/Estt or proof of registration
with another Govt. Deptt., if any to be mentioned on the quotation.

13. No correspondence/discussions/visits whatsoever will be entertained on the subject unless

specifically called by this office after opening the tenders for technical discussions/ price
negotiations. Any violation of this will render the quotations invalid and the firm is liable to be
blacklisted.

14. Director reserves the right to call for techno-commercial/price negotiations. The company should
depute competent representative for such discussion/negotiations whenever called for and he shall be
competent to take on the spot decisions.

15. Drawings/specifications sent along with this letter should be returned along with the firm’s quotation
or regret letter.

16. The firm may give any of their commercial term, if required in their techno-commercial offer only,
and price quotation should contain only price.

17. SECURITY: Any information/material/document supplied in connection with this enquiry /likely
order is classified and should not be disclosed/copied to jeopardise security of state.

18. Please inform the Director in writing whether the owner of the firm or any of their
partners/employees has close relations working with any DRDO Lab/Estt. This is for record only.

19. Office stamps of tenderers must be affixed below their signatures.

-Sd/-
(GB KULKARNI)SO
For Director
For & on behalf of the President of India

Tender Reference No :
Full Address :

Fax No. :
Tele No. :

Signature of Tenderer :
Name in Block Letters :
Office Stamp :
Station :
Date :
 DRDO.MM 12
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TECHNO-COMMERCIAL BID
PART IV

1. Tender Ref No : 5154/DARE/LPD/2012-13

2. Name of tenderer : Director, DARE, PB No 9366, C V Raman Nagar , Bangalore-560 093

3. Due date & due time: 30 April 2013 at 15:00hrs 4. Opening date & time:30 April 2013 at 15:30 hrs

5. The tender shall remain valid for acceptance for 90 days, from the date of tender opening.

6. Amount of EMD Rs _________________, DD No. ____________ dt ____________

(Applicable only for unregistered vendors. Please refer Para 11,12 in Part III)

7. Schedule of Requirements:

Sl. Description / Nature of supplies / Quantity Tender EMD Place at

No Services required required Fee which
delivery is
RS. RS. to be made
01. 1) Services Towards 3D Modeling of 12 Mm. 100 30,000/- DARE,
Parts and Assemblies in CATIA V5. Bangalore
Conversion from 2D to 3D &
Preparation of drawings from CATIA
Model.
2) Services towards structural Analysis of
parts and assemblies in MSC
Patran/Nastran. Preparation of 12 Mm.
analysis reports from MSC Patran
/Nastran

CONDITIONS FOR TECHNO-COMMERCIAL BIDS

TECHNICAL

1. Give brief description of item/equipment/material with accessories. Items offered should conform
to BIS (ISI) specifications or as explicitly stated. In case specifications offered are different,
separate comparative technical specifications sheet shall be attached with details such as Sl. No.,
specifications offered, deviations if any, and remarks. Any product brief, test certificates available
may be enclosed.

3. List of spares, if applicable should be attached.

4. Any optional, if offered, be provided with their full technical details including their use and
advantage.

5. (a) Samples : Samples are required/not required.

(b) Drawings: Drawings supplied by this office are to be returned along with your tender.

6. Vendor should submit authorized dealership certificate.

 DRDO.MM 12
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COMMERCIAL
1. 100%Monthly payment on submission of Invoice and Successful job completion report for particular
month.

2. Give details of installation and commissioning except price, which will be only in price bid
(if applicable).

3. Delivery is required within 1 month from the date of placement of Order / contract.

4. In case of delayed supplies, liquidated damages at the rate of 0.5 percent per week delay or part
thereof subject to a maximum of 5 percent of the value of the supply order / contract will be
levied.

5. This Organisation is exempted from payment of customs duty under notification No. 39/96 and
excise duty under notification No. 10/97. However, prices should be quoted indicating clearly
Customs/Excise duties. If agreed, the necessary exemption certificate may be provided. This
exemption is for the final product only. Other taxes chargeable if any need to be specifically
mentioned by the vendor.

6. Delivery: Free delivery at DARE, Bangalore.

7. Warranty period required : NA

8. Mode of dispatch: As applicable.

9. In case equipment offered requires maintenance after the expiry of the warranty, please indicate
approximate cost of comprehensive and on call basis maintenance and also availability of local
support or otherwise. NA

10. Please note clearly that faxed quotation is liable to be rejected.

11. The Contractor is liable to submit the Security Deposit of 10% of the value of the supply
order, in the event of acceptance of his tender. This supply order is against the delivery and
successful installation of items and will be returned on completion of installation and
commissioning.

-Sd/-
(GB KULKARNI)SO
For Director
For & on behalf of the President of India
Tender Reference No :
Full Address :
Fax No. :
Tele No. :

Signature of Tenderer :
Name in Block Letters :
Office Stamp :
Station :
Date :
 DRDO.MM 12
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PRICE BID
PART V

1. Tender Ref No : 5154/DARE/LPD/2012-13

2. Name of tenderer : Director, DARE, PB No 9366, CV Raman Nagar, Bangalore-93

3. Due date & due time: 30 April 2013 at 15:00hrs 4. Opening date & time:30 April 2013 at 15:30 hrs

5. The tender shall remain valid for acceptance for 120 days, from the date of tender opening.

6. Rates for items given in Techno-commercial offer at Schedule of Requirements are as follows.
Adhering to the Format given below is a Pre-requisite for considering your quotations:
___________________________________________________________________________
Sl. No. Description A/U Qty Unit Total
Offered price cost

(i) Brief description, basic price without duties if any, of

complete equipment/item/material with all accessories.
(ii) Customs duty, if any
(iii) Excise duty, if any
(iv) Sales tax
(v) Installation and commissioning cost, if any
(vi) Training cost, if any
(vii) Total cost (in figures & words)
(viii) For octroi if applicable, necessary
certificate will be issued.
(ix) Any other
___________________________________________________________________________
7. Separate list should be attached where required in the same format giving details of each item and
cost. However, total cost mentioned at Sl No. 6(vii) above

OTHER CONDITIONS FOR PRICE BIDS

1. No unilateral revision in price will be admissible.

2. Rates should only be quoted in the accounting units (A/U) mentioned in this enquiry. Rates must be
quoted clearly on free delivery basis at DARE, Bangalore and total value is also indicated in words.

3. In case any of the subheads are included in the total cost, the same should be specified. Any
exemption of duties/taxes required should be indicated.

4. Any optional indicated in techno-commercial bids must be priced separately.

 DRDO.MM 12
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5. In case spares/accessories are applicable, their list and price should be clearly indicated
separately.

6. Price:

(i) The prices quoted must be net per unit shown in the schedule and must include all packing
and delivery charges. Refunds on account of returnable packages (if any) are to be
separately specified. Prices and refunds must be clearly shown in figures and words in
Indian currency.

(ii) The price must be stated for each item separately. The percentage of reduction, in the total
price for the entire demand should also be quoted; should an order to that extent be placed
with you.

(iii) If excise duty or any other extra charges are applicable, the same must be specifically
stated. In the absence of any such stipulation, it will be presumed that the prices include
all such charges and no claim for the same will be entertained.

(iv) The price quoted in the tenders should be exclusive of sales tax (and should be clearly
stated to be so) which will be paid by the purchaser, if legally leviable at the rate ruling on
the date of supply as specified in the Acceptance of Tender.

7. Packing: Unless a method of packing is indicated in the specification or in the Schedule of

packing which the contractor proposed to employ must be described in the Schedule of Tender
form. Contractors are at liberty to quote for additional alternative sizes and description of packs
and these must be described in the Schedule to Tender.

8. Any other

-Sd/-
(GB KULKARNI)SO
For Director
For & on behalf of the President of India

Tender Reference No :
Full Address :
Fax No. :
Tele No. :

Signature of Tenderer :

Name in Block Letters :

Office Stamp :
Station :
Date :
 Special Terms & Conditions

1. Place of Work : DARE, Bangalore

2. No. of Personnel - 1 person each for CATIA V5 & MSC Nastran
3. DARE Working hours / timings to be followed.
4. Working on Saturdays / Additional working hours on requirement basis.
5. DARE will provide the necessary Hardware (PCs), Software & necessary tools.
6. Vendor should provide ESI/EPF or equivalent facility
7. Vendor should be a registered company / office.
8. Vendor should have been supplying such skilled man power to HAL & DRDO labs.
Proof of such manpower service provided should be enclosed during submission of
quote.
9. Vendor should also have capability & facilities for undertaking CAD/CAE services.
10. It is also required that vendors who are quoting should provide man power services
from their own strength i.e. candidates who are proposed to be provided should have
been working in the respective specialised area (CATIA V5 and MSC Nastran) at
vendors location. Proof of candidates working at their office / company who are
proposed to be provided to be enclosed.
11. Minimum experience of Candidates - 2 to 3 years for 3D modeling in CATIA V5 R19 & 1
to 2 years for Analysis in MSC Patran / Nastran V2010.
12. In case a person, during the period, leaves the services or is absent for more than two
days or found unsuitable, a replacement candidate with the necessary experience
mentioned above should be allocated.

Sd/-
(GB KULKARNI)SO
For Director
For & on behalf of the President of India