PPT2007 Tut
PPT2007 Tut
PPT2007 Tut
In this tutorial, whenever we indicate that you need to click a mouse button, it
will mean to click the left mouse button – unless we indicate that you should click the right
mouse button. So, always move the cursor over the “place” we indicate and “click left” unless we
tell you otherwise.
If you have been using PowerPoint 97, 2000, XP/2002 or 2007 this will be a wonderful
journey. You will find many exciting new features and enhancements. Almost everything is
“graphical.” When PowerPoint opens, the appearance of the screen will be very different.
Once you get used to the new 2007 features, we think you’ll find it much easier to use as
you create and edit your PowerPoint slides.
In the image below you’ll immediately see that the Menu Bar has been replaced by Tabs and
Ribbons. The Tabs and Ribbons are then divided into Groups. We’ll be working with these
new features in detail as we move through the tutorial.
T Ribbo Group
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Notice, in the image on the last page, that the screen is “sort of” divided into three sections.
Across the top are the Microsoft Office Button, the Quick Access Toolbar and the Tabs,
Ribbons and Groups (indicated on the last page).
Microsoft Office
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Slide 1
In PowerPoint 2007 a Slide Layout named Title Slide always appears first. PowerPoint
“thinks” that you want to start your presentation with a title. So, logically, the Title Slide appears
in the main section of the screen.
After you understand PowerPoint a bit more, you can choose any of the layouts you desire. We’ll
show you how to do this as we proceed through the tutorial.
You will notice, in the lower left corner of the screen, Slide 1 of 1 is
indicated.
You will also see that your screen looks like the image below.
Now we’ll have some fun and create a PowerPoint 2007 presentation on how to make a
Peanut Butter and Jelly sandwich.
Place your cursor in the “Click to add title” box and Click the left mouse button. Your text box,
after you click, will look similar to the one below.
To insert the text in this formatted text box, we simply enter (type-in) the title: How to Make
a Great PBJ – go ahead and type this text in the box.
Now, Click in the second box “Click to add sub-title” and type:
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Slide 2
Your new Slide 2 should look like the image below – even if you did not
click the arrow.
For those who are familiar with previous versions of PowerPoint, you will notice that several
different Slide Layouts have been combined into this smaller number of choices. All of the
Layouts are available, but in new “combinations.”
As soon as you began typing “Crunchy peanut butter,” you probably noticed that PowerPoint
guessed that you wanted to use this Layout as a Bulleted list – so it took away the Content
choices. This is a new feature in PowerPoint 2007.
If they click “Yes” – they should be taken to a Microsoft Compatibility Page site for this
download. The current site is: http://www.microsoft.com/office/preview/beta/converter.mspx.
“The presentation they see may not look exactly like the one you created if it contains features
from PowerPoint 2007 that they don’t have. But they can open, edit, and save it in the format for
PowerPoint 2007.” (2007 Microsoft Office Preview webpage)
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PDF or XPS – You can now save your presentations as PDF Files! Wow!
For this tutorial we are going to save our file as a PowerPoint Presentation.
In the upper left corner, of the Menu Screen that appears, you will see: Save in: (see top
arrow). Click-on the small “ V ” to the right of the area next to Save in: (see arrows) and it
will show you the various disk drives available on which you can save (image below). Point to
the drive you desire, and click-on it. If you choose the 3½ Floppy (A:) – make sure you have a
formatted diskette in the A drive. If you choose the C: drive, choose the folder in which you
want to save, by double clicking quickly on the folder.
Now click in the box to the right of File name: and you will see that How to Make a Great PBJ
has already been entered. PowerPoint assumes you desire to name your presentation with the
name of your first text entry in your first slide. If you do not want this name, delete How to
Make a Great PBJ and type in the file name you desire. Then click Save (see arrows above).
One of the really nice things about Office 2007 and PowerPoint 2007 is an auto-save feature that
will save your file if you forget to – if something causes your computer to “crash.” However, we
still think it’s a good idea to save your PowerPoint presentation after each slide. So we’ll
remind you to do this.
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Slide Sorter Z
In the lower right corner
of the screen you will see
some “buttons” that look
like the image on the right:
Normal Slide
Slowly point (move) your cursor arrow over each button and pause a moment (don’t click-
on any of them yet). Note what the Text Help boxes indicate. The first box (which looks
“depressed”) indicates: Normal View. The next: Slide Sorter View. Then, Slide Show.
To the right of the buttons, you will see a Zoom area that will allow you to Zoom in or out to
enlarge or decrease the size of your slides.
The Normal View gives you a view of the entire slide as well as the “mini-previews” of each
slide in the area on the left. This is the one we have been using so far.
You’ll also notice a Click to add notes section at the bottom of the Normal View screen. In this
area you can type “speaker notes” for each slide in the lower portion of the screen. When we
cover printing, you will see that there is a print selection to print your speaker notes for each
slide. Then, during your presentation, you can refer to your printed notes.
In Slide Sorter View you can see small images of each slide. In this view you can left click-on a
slide and, while holding down the left mouse button, drag your slide to any position in your
show that you desire. This view assists you in arranging your slides in the order that you desire
for your presentation. This view is sort of like the old, round 35mm slide show trays where you
pulled-out and stuck-in slides, in the order you desired.
The last button is Slide Show. Anytime you want to view your presentation, click-on this button.
If you click on it now, you will see how the slide, on which you are working, will look. Give it a
try if you desire. When you are finished looking at your slide, tap the Esc button/key in the top-
left part of your Keyboard. This will take you back to the View in which you were working.
Click Normal View to return to your slide creation area. We’ll work with Slide Sorter View a bit
later.
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The Undo Button
One of the really handy “things” about most Microsoft programs is the Undo
Button (it looks like the image on the right). If you make a mistake – no need
to panic – click the Undo button and this will remove your mistake. Then you
can try again. The Undo Button is found in the Quick Access Toolbar on the top
left of the screen. Each time you click the Undo button, PowerPoint will “go back” one change.
If you “click too far, there is a “Redo button” that will “undo the undo.” They are both very
handy when you need them.
Slide 3
Click the down arrow in the lower right corner of the New Slide button once
again.
Click in the left Text or Content Box - • Click to add text and type:
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Knife (tap Enter)
Spoon (tap Enter)
Plate (tap Enter)
Glass
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We moved down the selections until our Clip Art menu screen looked like the one on the right.
We chose the “sandwich” on the right. You find an image you like. We then moved our cursor
over the RIGHT EDGE of the image we chose and a blue selection bar with a “V” appeared.
We clicked the blue bar and the image and drop down menu you see on the right appeared.
We moved our cursor over Insert and clicked.
The menu will disappear and you will see the image you selected on the right side of your slide.
Note: if your clip art selection does not appear, and you receive an error message, please read
on below (where an explanation is given).
As we continue through this tutorial we’ll be using additional methods to insert images in our
PowerPoint presentation. Once you “get used to” the “2007 way,” you’ll see that the folks who
created this neat feature were trying to assist you by having everything you need on the right side
of the screen.
This means that when the Microsoft Clip Art Gallery was installed on your computer, not all of
the images were loaded (to save hard disk drive space). So, if you have your installation CD you
can place it in the CD drive and click a Retry button that will also appear. If you don’t have the
CD, then choose another image and try again. We’ll show you a way to “get around
this” dilemma later in the tutorial.
To close the Clip Art Task Pane, click the small “X” in the upper right corner of the Task
Pane (image above on right). You will see the Task Pane disappear.
Slide 4
Click the down arrow in the lower right corner of the New Slide button once
again.
Click on the top Click to add title box and type: Directions
Click on the bottom • Click to add text box and type:
Open jars of peanut butter and jam (tap Enter)
Spread peanut butter on one slice of bread with a knife (tap Enter)
Use a spoon to get jam and spread it on the other slice of bread (tap Enter)
Put two slices together and cut the sandwich in half (tap Enter)
Put the sandwich on a plate (tap Enter)
Pour a glass of milk (tap Enter)
Enjoy
If your text won’t fit in the box completely, click the box and a border will
appear around the box. You will notice “little circles” at the four corners, and
in the middle of the top and bottom, and on each side of you text box. Point
to either the center top or center bottom circle. Your cursor will change to a
two headed small arrow like the one on the right. Click-on either circle and
hold down the left mouse button and drag the top circle up, or the bottom
circle down to enlarge the text area so that text fits on the screen. If your “Directions” are now
“mixed-in” with the bulleted
text below, click-on Directions.
Then click-on the “edge” of the
“box” (a small up-down-left-
right arrow will appear – like
the one on the right), hold
down the left mouse button,
and drag the box up a bit.
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Slide 4 should look similar to the image on the right.
Slide 5
Click the down arrow in the lower right corner of the New Slide button once
again.
Click the Click to Add title Text box at the top and type: Why use strawberry
jam?
Click the left • Click to add text Text or Content box and type:
100 Children and adults were surveyed to find out what goes best with peanut
butter. 33 Selected grape jelly, 11 honey, 46 strawberry jam and 10 sliced
bananas (you don’t have to tap enter, as this is one long statement).
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In the Text or Content box, on the right side of the slide, we’ll click the center icon in the top
row (it looks like a bar chart – see arrow at right). When you click this icon, the below image
will appear.
We’ll begin with a two-dimension, Column Chart (see top two arrows in the image above).
Click the OK button and all kinds of things will appear!
When you click the OK button your screen will “split” in two. On the left half of the screen,
you’ll see your PowerPoint presentation – with a Chart in the right side Text or Content box.
On the right of your screen, you’ll see that Microsoft Excel 2007 has opened with a number of
entries. The entries you see on the Excel screen created the chart you see on the left in
PowerPoint. We’ll leave both screens open so you can see, as we alter the text and numbers in
the Excel screen, how the Chart changes in PowerPoint.
PowerPoi Excel
Chart
numbers
and text
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Chart from
numbers
and text in
Excel
For this PowerPoint lesson, we’ll change the sample Excel text and numbers to create our
chart. If you desire additional training in Excel spreadsheets and charts, please see our Excel
2007 tutorial.
To assist you, we’ve enlarged the default PowerPoint
chart on the left and Excel spreadsheet below.
Notice that the Series are the “ bars” in the chart. We see three Series in both the Excel
spreadsheet and Power Point Chart. We have four “things” that people like with their peanut
butter sandwiches, so we need to add another series. To add another Series to your
spreadsheet carefully move your cursor over the small triangle in the lower right corner of
highlighted area.
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When you have your cursor
over the triangle, you will see
the two headed sizing arrow
appear. When you see the
arrow, click and hold down the
left mouse button and slowly
move your mouse to the right.
As you do, you will see another
Series appear (like the image
below).
This can be tricky, so don’t forget the Undo Arrow works in Excel just like it
does in PowerPoint.
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Move your cursor over the 3 (for the
third row in the spreadsheet and you
will see a black arrow appear. When
you see the arrow, click and hold
down the left mouse button and
slowly move your mouse to the down
to highlight rows 3, 4 and 5
(Categories 2, 3 & 4).
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If everything is OK, go ahead and close the Excel spreadsheet (that is open on the right side of
your screen). Click the Close “X” in the upper right corner of the screen.
When you close the Excel spreadsheet, your PowerPoint presentation should again fill your
screen. If, for some reason it does not, click the Maximize “square” in the upper right corner
of the screen.
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When you have finished editing your Excel data, and your chart looks OK in PowerPoint, close
the Excel spreadsheet and return to working with PowerPoint.
You may or may not desire to alter the appearance of your graph. It should be OK.
The Excel 2007 tutorial has additional detail on how to edit your Excel charts. These skills work
the same in PowerPoint charts. You may refer to this tutorial as needed.
Slide 6
Click the down arrow in the lower right corner of the New Slide button once
again.
Click the Click to Add title Text box at the top and type: Occasions for
Eating PBJ’s
Click the • Click to add text Text box at the bottom and type:
School lunches (tap Enter)
Birthday parties (tap Enter)
Picnics (tap Enter)
Visits from persnickety
grandchildren (tap Enter)
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Late night snacks (tap Enter)
At the pool
You’ll then want to move and resize the image for your
slide. To insert an image, click the Insert Tab, and then
click the Clip Art button in the Insert Ribbon (image on
right).
When you click the Clip Art button a Clip Art Task
Pane will open. This is the same Task Pane that you saw
on Page 10 – however, we’re now going to use it in a new
way, to find animated clip art and sounds on the internet.
The right side of your Power Point screen should look
like the image at the top of the next page. You can use
this Task Pane as you did on Page 10, or the new way we’ll
show you now.
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Once again, you’ll notice the area on the right side of the screen has changed to assist you with
the next task – inserting Clip Art. Notice that the image on the left indicates Clip Art at the
top.
Notice the two selections under Search In: and Results should be: All collections and All
media file types. Click-on the small down pointing arrows on the right side of each of these
selections (see arrows at left).
When you click on the triangle for All collections you will see:
When you click on the triangle for All media file types you will see:
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Then click-on the Go button.
To “see” more about an image, move your cursor over the “right
edge” of an image. You will see a light blue bar appear on the right
edge of the image with a small down pointing arrow. Move your
cursor over the arrow and click on it.
From the image on the right you can see that the drop
down menu furnishes you with a number of selections.
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This image gives
specifics on the Clip
Art picture you
chose. If this is an
animated image,
you will see the
animation moving
in the left preview
area.
This is a handy
feature where you
can check the many
details of any image
you select.
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Microsoft PowerPoint 2007 – Clips Online
Since we may not have found an animated image for this slide, let’s try something else – Clips
Online. Even if you found an animated clip – try this too!
You can go online from the Insert ClipArt Menu Screen and get even more clip art. Not only is
everything in the ClipArt Gallery available – but even more!
If you look at the bottom right of your Clip Art Task Pane area,
you will see the image to the right. Notice that one of the
selections is Clip art on Office Online. Move your cursor over
Clips Online and click-on it.
NOTE: In order to go to the Office Online area, you need to be on the Internet. You will
either need to have your modem active, or be on an active network connection. If you are not
“online” the below procedure will not work.
You may see an information screen similar to the one below, or you may go directly to the
Microsoft Office Online web page.
Normally, the above Microsoft Office Online screen appears the first time that you access this
web page. If this page appears, read the Terms Of Use and then click the Accept button (arrow
above).
When you click the Accept button, you will be taken to the Microsoft Office Template and
Media Control Screen below. This screen indicates that it would be wise to download this
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feature to enhance your work with the Clip Art selection and downloading. When you click the
Continue Button (arrow below), you will see a screen that indicates that this process is
occurring. Please read this screen and then click the Continue button.
It will take a few moments, but the Microsoft Office Online screen will open. Your screen will
look similar to the image below. This image changes everyday with new Clip Art updates.
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Look at this screen carefully - it contains “all kinds of useful information.” On the left there
are links to interesting Microsoft sites. In the middle, you’ll see the “images of the day” and
current clip art collections – they change with the seasons. We frequently “get lost” on this
page as we spend so much time clicking on these links. But for this tutorial, we’ll concentrate on
clip art.
Notice - in the image above - there are a lot of arrows pointing to several areas.
The top-right arrow points to a down pointing arrow, click-on this arrow.
This causes a drop down menu screen (lower right arrow) to appear. It indicates
that, when we do a search, we will find all of the images and sounds in the drop-down menu –
All Media Types. Notice the left top arrow points to the “white area” – we typed cartoons in
this area – so that we can search for cartoons again. Go ahead and type anything you would like
to search for in this white area. For this tutorial we’ll stick with cartoons - for now.
Next, notice the Search button (top middle arrow). If you move your cursor
over the Search button, a “small pointy hand” appears indicating that if you
click the Search button, it will begin a search for the clip art choice you typed-in. After you
enter what you want to search for, click the Search button.
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“cartoons.” And the right arrow indicates that there are more images to be viewed if we click
the Next button.
The Properties
Screen on the left
will furnish all of
the details on the
image. When you
have finished
looking at the
image, click the
“red X” in the
upper right corner
of the Properties
screen (see arrow
above).
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presentation, Word document, etc.
If you see any image that you desire to save on you computer, simply click-in
the small box below that image.
We clicked-in the small box below the Alarm Clock and two “things” happened immediately.
As soon as the check mark appeared, the two images below changed a bit.
As you select more images, these two areas will change to show the number of images you
have selected.
Now click the Search button again to start a new clip art search.
You should now see only animated clip art. Every clip art image should be moving!
You search until you find some Clip Art images you like. Check any of the boxes below the
images you select.
You will also see the same information on the left side of
your screen.
A Download screen, similar to the one below, will appear. We chose two images, so our
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screen indicates “2 items.” Your screen will indicate the number of images you selected for
downloading to your computer.
When you see this screen, follow the instructions in the box on the image below.
When you have read over this screen, click the Download Now button.
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First, look at the top of the screen it indicates: Collection list. This is important – you’ll see
why in a few minutes.
Notice that Downloaded Clips has been “expanded” to show all of the little yellow folders
below it.
Next, you see the images that you downloaded on the right side of your screen. Since these
are animated images, notice the “yellow star” in the lower right corner of the images. This
indicates that the image is animated. This is not shown here, but we’ll look at the right side in a
moment.
Notice that the Fantasy folder is highlighted in gray – on our screen. This is very hard to see,
so look carefully. Another folder, under Downloaded Clips may be highlighted on your screen.
It depends on the clips you download. This is very important as this is where your
downloaded images are located. Notice there are a lot of folders that can “hold” clips in the
Collection List.
Sometimes, if you’ve forgotten where a clip was downloaded, you’ll need to click on several of
the Downloaded Clips folders to find the clip you want.
This will place the image on your Clip Board. You are now ready to paste the image into your
slide.
Click in the
middle of your
Text Box and you
will see the
dashed border
around your
Text Box appear.
Move your cursor to somewhere outside the Text Box. Click the RIGHT
mouse button.
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cursor change to a two-headed arrow. When you see the two-headed
arrow, click and hold down the left mouse button and move
your two-headed arrow to make the image larger or smaller.
If you “grab” the circles in the middle of the top, bottom, left or right sides of the image,
and move them, you will either make your image “skinny” or “fat.” So, most of the time,
it’s best to use the corner circles.
Click-
on the small plus sign “+” to the left of
Microsoft Office Online.
We clicked on Animals (see image and arrow below). The Clip Art
images to the right of animals appeared. You can insert these images
just like you did on Page 32. In essence, you are “live-on-line” in
Microsoft Office Online. Some folks find this method easier to use when
downloading a specific clip – than the one we just showed you. You choose
the one you like.
After you have clicked Copy, close the Microsoft Clip Organizer by clicking on the small “X”
in the upper right corner of the Clip Organizer screen.
You may see a Microsoft Clip Organizer information screen appear (like the one below) which
asks if you desire to retain images on your Clipboard.
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Answer “Yes” if this screen appears.
Slide 7
Click the down arrow in the lower right corner of the New Slide button once
again.
Click on the top Click to add title box and type: Enjoy your sandwich!
Now, let’s make the letters larger. Highlight your title (Enjoy your sandwich!) Place your
cursor at the beginning of the first word, click and hold down the left mouse button and drag
your cursor across the words, then release the left button. The Title should be highlighted and
look like the image below. Since you are “really” in Microsoft Word when you are working with
text in PowerPoint 2007, you can also place your cursor on Enjoy your sandwich! and quickly
click the left mouse button three times and you will notice that the phrase is highlighted.
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First, we’ll change the font for the text.
Click-on the down triangle next to Calibri
in the button bar at the top of the screen.
Use the elevator bar, on the right of the font
screen that appears, and move down and
select Times New Roman (see image and
arrows at right).
If you did not see this, repeat the above Font type and size
change again. This time, slowly move your cursor over the
Fonts and watch the change, and then over the size and watch
the change. Awesome!
However, you will not see the different Fonts appear in the highlighted area (like you did on
the last page) as you move you cursor over them and the sizes.
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Save your work!
AutoShapes
We’re now going to try something new – a
technique for adding clever shapes and a few
“secret” things to our slides!
First, point the cursor away from the Title box and
click the left mouse button in a “white” area. This
is called “clicking away.” This will “turn-off” the
square “box” around the Title.
Move the cross hairs to the area below the title. Click and hold down the left mouse button,
and drag down and to the right about two inches. Release the button. A cloud shape should
appear - similar to the one below.
If you don’t see the cloud shape – try again. If your cloud is very small, use the sizing
techniques on Page 33 to make it larger.
Click-in the cloud. Then, type the word WOW! You will see WOW! appear in the cloud.
It’s sort of like a “hidden” text box (this is the secret!). Click the left mouse button in front of
WOW!, hold down the left mouse button, and drag across WOW! to highlight the word. Or,
since you are in Word, triple-click quickly on WOW! and WOW! will be highlighted.
Click the Home Tab at the top of the PowerPoint screen. Now we’ll use the techniques we
learned on Page 36 to change the Font in the Cloud, and make it larger.
Make sure WOW! Is still
highlighted. You should see
the highlight square around
“WOW!” – like the image
below.
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Now we’ll “Color” our font. “Wow!” should still be highlighted.
Click on the down triangle to the right of the Font Color
button, and a drop down menu of all of the font colors will
appear. Notice again – as you move your cursor over a font
color – you will see that font color replace the font color in the
cloud! We decided on red. You choose a font color that you
like.
Now that we have a cartoon cloud box (like in the comic funny papers) that says WOW!, we need
to add a animated comic character (clip art) to be saying this phrase. So, back to add clip art.
You’ll need to have the Clip Art Task Pane visible on the right side of your screen. If it is not
there, follow the instructions beginning on Page 20.
Once the Clip Art Task Pane is visible the right side of
your screen, well once again go to Clip art on Office
Online (like we did on Page 24).
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We thought we’d search for
animated people, so we typed-in
people then chose Animations
(as you can see in the image on
the right).
We then browsed through the pages, as we did before, and chose several images we liked. You
do the same. Choose several images that you like. If you want to search for images other than
people, great - go for it!
Choose a clipart image that you like and click the small
down triangle on the right side of the image. When the
drop down menu appears, click-on Copy.
Then close the Microsoft Clip Organizer by clicking on the small “X” in the upper right
corner of the Microsoft Clip Organizer screen. Don’t forget to also click the “X” on the
Microsoft Office Online screen if it is also visible.
Move your cursor over the white area in your slide and click the RIGHT mouse button. In
the pop-up menu that appears, select Paste. Your image will now be somewhere on your screen.
You’ll probably have to drag it down and to the left and make it larger (like we did on Page 33).
Go ahead and do that now. When we finished, our slide looked like the one below.
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One more “trick.” Click on your cloud again.
Your image should look similar to the one on the
right. Notice the small yellow diamond at the
end of the “tail” at the bottom of the cloud. This
is a special diamond that will let you move the tail
of your cloud around.
Move your cursor over the diamond and it will change to an arrow with
“no tail.” When you see this arrow, click and hold down the left mouse
button and drag the diamond toward your animated clip art.
Neat!
We’ll work with the yellow diamond again when we show you how to create WordArt in your
slides.
Slide 8
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WordArt:
Now we’ll add some WordArt to our slide. Click the Insert Tab and the move your cursor
over the WordArt button in the Text Group.
You’ll also notice a WordArt Drawing Tools Tab – with a WordArt Tools Ribbon – appear.
We could create a tutorial on the new features for enhancing text and WordArt in PowerPoint
2007. However, for this tutorial, we’ll take you through many of these features and let you
explore on your own. From what we show you, you should have no problems exploring further.
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Below we’ve enlarged a portion of the Drawing Tools Tab and WordArt Ribbon.
Notice (in the image above) the Shape Styles Group. We’ll use one of these More
Shape Styles to improve our WordArt selection. To see all of the Shape Styles
click the More Arrow in the lower right corner of the Group.
Let’s replace the text Your Text Here in our WordArt area with: Enjoy your sandwich.
Highlight the text in your WordArt area by either clicking and holding down the left mouse
button and dragging your cursor over the text. Or click three times quickly to highlight the text.
When the text is highlighted, type Enjoy your sandwich. Your WordArt area should now look
similar to the image below.
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Now, let’s see how to use WordArt Styles. Click on your Enjoy your sandwich WordArt and
make sure you can see your WordArt Drawing Tools Ribbon.
In the image below we’ve enlarged the WordArt Styles section of the Ribbon. Move your cursor
over the More arrow and click the More arrow.
More
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Make sure your WordArt image is “clicked” and then click the down triangle next to Shape
Fill and move your cursor over the selections. Once again you’ll see a preview of how your
image would look, if you chose the different Shape fills. Next, try Shape Outline and Shape
Effects.
Rotation Tool
On Page 33 you
learned how to resize and move images. You probably noticed a small
green circle or dot at the top of the images you placed in your slides.
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If you move your arrow cursor over this green circle
you’ll notice that the arrow changes to a curved
arrow. This curved arrow indicates that the Rotation
Tool is “active.”
If you click and hold down the left mouse button when you see this
curved arrow, and move your mouse a bit to the left or right, you’ll
notice that the WordArt image rotates similar to the image below.
Text Box
The last “tool” we’ll work with is the Text Box. We’ll add a Text Box to Slide 8. Click the
Insert Tab and the move your cursor over the Text Box button in the Text Group. The Text
Box button will allow you to insert text in your slides if the template you chose does not have the
desired Title and Bullet boxes. To insert text, click-on the Text Box button.
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After you click the Text Box button, move the cursor into an “open” white area on
Slide 8. It will look like a “little sword.”.
When you get to an appropriate place, click the left mouse button and a “text entry
area” will appear (it looks like the image on the right).
Don’t worry about its size. Just type the following: THE END. Our text
box looked like the image on the right. No problem. Move your cursor over
one of the center sizing squares, click and hold down the left mouse button, and
drag your cursor to the right. You’re THE END should now look similar to the
image below.
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Motion Paths
Slide 9
PowerPoint 2007 has some really neat features that you might like to try. You can “trace a
path” for an image to follow around or across the slide. You can have a porpoise jumping in
and out of the water at the bottom of the slide, or maybe a bat or bat flying around in the top
portion. If you want to do this we’ll show you how. If not, skip to Page 47.
Then, we copied the bat from Organize Clips and pasted it onto
the blank slide template (Page 32) We made the size of the bat
fairly small and then moved the bat to the lower left corner of the
Slide 9 (Page 33). We clicked on the bat to “mark it.”
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The image below appeared.
1.
2.
3.
4.
When we clicked Custom Animation, a Custom Animation Task Pane appeared on the right
side of our screen. We saw an Add Effect Button ( 1. ). We clicked the Add Effect button ( 1.).
In the menu that appeared, we clicked Motion Paths ( 2. ). In the next menu, we moved down
and clicked Draw Custom Path ( 3. ). In the last menu to appear we clicked Freeform ( 4. ).
After clicking Freeform, we moved our mouse into the template slide
and noticed that our cursor image had changed to “cross hairs.” We
moved the crosshairs over the bat in the lower left corner of the slide.
We then clicked and held down the left mouse button. With the left
button held down, we slowly began to move the cursor to the top of the
template. We noticed that the cursor now looked like a little pencil. As
long as we held down the left mouse button, the pencil traced a path
around the slide. Since we were drawing the Motion Path for a bat, we
drew circles around our slide.
When we finish, we need to turn off the pencil. We clicked the left mouse button
twice – quickly – and the pencil went away. As soon as we clicked twice quickly, we noticed
that our bat “flew” very, very fast around the path we had drawn. The image below is what
our slide looked like when we finished.
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You can see the “flight path” for our bat begins in the lower left corner and goes up, down
around the slide and exits at the right.
We’ll slow our bat down - a lot - and insert a chirping sound as the bat flies around.
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Since we selected Custom Path, to
create our flying bat effect, the
menu screen at the right appeared
when we clicked Effect Options.
Notice, at the top of the menu,
there are two tabs. We are
“clicked” the Timing tab. Our bat
flew very fast and we would like to
slow it down. So, we chose 5
seconds (Very Slow). We also
wanted our bat to wait a few
seconds after we moved to Slide 9
to begin flying. So, we also chose
a delay of three seconds (see
arrows to the right). To complete
this menu screen click OK.
To slow our bat down even more, we chose Effect Options again and typed in 19 (seconds).
This will really slow the path. Experiment and choose a time that you like. You may also desire
to have the “bat fly” when you move to Slide 9. If so, choose After Previous instead of On
Click. Experiment as you like.
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Click the small down arrow to the right of
Look in. When the drop down screen appears,
select My Documents (double-click twice
quickly on My Documents or click-on Open),
then select My Pictures (double-click or
Open) and then select Microsoft Clip
Organizer (double-click or Open).
Click one of the sounds and then click OK. This will take you back to the menu screen at the
top of this page. You will hear your sound play if your volume is set high enough. To complete
your menu screen click OK.
Note: if you are unable to find, or don’t see the path, the dashed line that you drew for your
image, go to the top of Page 50 and repeat the instructions again. This will cause the path to
reappear and the right side of your screen to again show the Custom Animation Task Pane.
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the image on the right).
There are several ways to advance through your slide show. You can tap the space bar, tap
the Enter key, tap the right arrow key, or click the left mouse button to move forward from
one slide to the next (during the show). When you get to the end of the “show” the presentation
will return to your slides. Anytime you want to end the show, simply tap the Esc key in the
upper left corner of the keyboard or click the right mouse button and click on End Show in
the pop up menu that appears. If you end your show “early” you will be on the slide you were
viewing when you tapped Esc or clicked-on End Show.
To “go backward,” to a previous slide in your show, you can tap the Backspace key, or the left
arrow key. If you are using the mouse to “click” through your presentation and desire to go
back, click the RIGHT mouse button and you will see a menu screen appear that allows you to
choose a Previous slide or Go to any slide.
Transitions:
Now we’ll add some pizzazz to our presentation. When you viewed your slide show, a few
moments ago, it was like “flopping down” plastic transparencies on an overhead projector.”
Nothing really fantastic. Now we’ll add some motion, animation, sound, and color and really
make our presentation something to view.
You can now see all nine slides (as shown below). Notice that Slide 9 (the one with the flying
bat) does not show the path of the bat. This is because of the motion path – not a big deal.
Lightly, click once on the first slide to highlight the slide (an orange border will surround the
slide – see arrow below). Now point in the MIDDLE of Slide 1 and click on your RIGHT
mouse button.
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If you accidentally quick twice on Slide 1, this will take you to the Slide View, again. If this
happens, simply click on the Slide Sorter View button at the bottom of the screen, just like you
did on the last page.
With Slide 1 “marked,” click the Animations Tab. The Animations Ribbon will again open.
Transitions are
neat, visual actions,
as we move from
slide to slide in our More
show. To get a
“feel” for what
Transitions do,
click the More
Arrow in the lower
right corner of the
Transition to This
Slide Group.
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A Transition selection screen similar to the image on the right will appear.
So, let’s get started in creating some movement (transitions) as we enhance our PowerPoint
slide show. Remember that we clicked-on Slide 1 to begin this process.
We have enlarged the Fades and Dissolves and Wipes sections of the Transitions image on the last
page. We moved our cursor over Wipe Up and clicked on it. Immediately our Slide 1
Transitioned with a Wipe Up.
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each slide. Or – Notice - on the right side of the Transition to This Slide Group – you can
select Apply to All. And the transition you choose will be applied to all of your slides. It’s up to
you on how you want each slide to transition – or not transition.
Note: many audiences do not like a lot of “sound” when watching a PowerPoint
presentation. So, you may desire to use sound “sparingly” in your presentation.
Try it out!
Go ahead and run/play your slide show again. See how you like the transitions and sounds.
Adjust as you desire.
Go back to Normal View. You can do this in Slide Sorter View by double
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clicking quickly on the first slide or by Clicking on the Normal View button on the lower
right corner of the screen.
Enhancing Text
When the Slide 1 Normal View screen appears, click on the first line of text. The first Text Box
will appear as below.
When you see the above Text Box, highlight the text. When you do, you will again see the
Drawing Tools Tab appear. Click the Drawing Tools Tab and the Drawing Tools Ribbon will
again appear – just like it did for WordArt.
Please refer back to Pages 43 – 47 where we showed you how to use this Ribbon to
enhance your WordArt. To enhance your text you’ll do the same things you did with WordArt.
So, click on the Shape Styles and WordArt Styles Groups and change your text as you desire.
You can also use the Text Fill, Text Outline and Text Effects, just like you did before. Be creative
and give your text some zing.
This is new in PowerPoint 2007 – using one Tab and Ribbon for both Text and WordArt!
Animating Text
This will be very similar to what we did on Page 50 with our Motion Path.
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The following Custom Animation 1.
Task Pane will appear on the
right side of your screen (very
similar to the one we used for
Slide 9). When this screen
appears, first, click Add Effect
2.
( 1. ), then click Entrance
( 2. ), and finally click More
Effects ( 3. ) (because we want
ALL of the effects).
3.
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Now click-on the
lower text box and
repeat the steps we
outlined on Pages
59 and 60.
Move your cursor over the first title and click the left mouse
button. Next click the small down arrow on the right side of
this box. You will see a menu screen appear that will let you
enhance your title (just like you did in Slide 9). Choose (click)
Effect Options and the menu screen below will appear.
You should be on Slide 1 in the Normal View screen. We need to move to Slide 2. Look at left
side of the Normal View screen. You will see that this area looks like the image to the right.
Click-on Slide 2 in this area. A orange border will go around the small slide and you will see
Slide 2 in the center portion of your screen.
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Look down the Custom Animation Task Pane on the
right side of the screen until you see an area that looks
like the image on the left. Click the small down arrow
on the right edge of the Content Placeholder and select
Effect Options.
Sound: We clicked the down arrow to the right of Sound ( 1. ) and chose Typewriter.
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After animation (Dimming):
We noticed that before we clicked the down arrow, that the words “Don’t Dim” appeared in the
area to the right of After animation. We then clicked on the down arrow and chose the light
blue color that appeared ( 2. ). When you are making your PowerPoint presentation, you might
like to have the bullet, about which you are speaking, be more noticeable than the bullets about
which you’ve already spoken. By choosing the light blue color, as you move through the bulleted
items, you will see the last bullet dim and the new bullet be more noticeable. In a moment, when
we complete this Appear Effect menu, we’ll Play our slide and you’ll see what we mean.
Animate text:
We used the small “up and down” arrows to indicate 0.1 seconds between letters ( 4. ).
When you “play” this slide you may desire to slow down or speed up the typing sound. To do so
simply repeat the above and vary the seconds.
When you complete your Appear menu screen it should look like the one at the bottom of
Page 63. Click OK.
Sound
Be Careful with Sound
Be careful when using sound for transitions and text animation. Sometimes, too many effects
can overwhelm and detract from a presentation. As you become more experienced with sounds,
and PowerPoint slides, you will find many web pages devoted to sounds and clip art. In the Front
Page tutorials, there is a section on WAV sounds. If you desire a copy of any of these tutorials,
simply e-mail the addresses at the end of this tutorial. You may want to experiment with some
other sounds you “download and save” form the internet.
Don’t forget to keep saving your presentation as you enhance it with these
effects.
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Adding Color
There are a several methods you can use to add color and other effects to your slides. We’ll begin
with Color Schemes and then move to Themes.
Click the small Slide 1 image on the left side of your screen.
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When you click Create New Theme Colors, the image on the right will appear.
When you click the small down arrows to the right of several Theme colors selections, the
Sample area, on the right side of this menu screen, changes with each selection.
Below is an image of the Theme Colors drop down menu for Text/Background – Dark 1. As
you choose colors – you will see the result in the Sample area.
As you become more comfortable with PowerPoint 2007 you’ll be able to create Color Schemes
and Themes that you can change, mix and apply to your slides. So, experiment as you like.
When your Create a New Theme Color menu appears, follow the instructions on Page 66 to make
additional changes.
Note of Caution: Be very careful when you are working with background colors. Many
times color changes will make the text on the slide hard to read against a background. All of
the templates in PowerPoint are OK with color and text, but when you start changing either the
background or text color, you may create a slide where the text is hard to see. So, again be
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careful – and remember the Undo Arrow.
Backgrounds
Click Slide 2.
Gradient
When you click the small circle to the left of
Gradient fill, the image below will appear.
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When we click the down arrow to the right of
Preset colors the image on the right appears.
Move your cursor over one of the selections
and click on it. Slide 2 will change to this
Gradient. Click a couple of other choices.
As soon as you click the circle, your Slide 2 will look similar to
the image above. It has taken the look of the first Texture choice.
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To “see” this, click the down arrow to the right of Texture and your screen will look like the
image above. Click several of the Textures in the selection area.
Picture
Now we’ll work with adding Pictures to the
background of Slide 2. Look at the Fill
menu again and notice that when you
clicked on Picture or texture fill that an
Insert from: set of buttons appeared.
This indicates that you can insert you picture
from a file on your computer, your Clipboard
or from Clip Art.
In the image below we clicked the Clip Art button. When we clicked, the Select Picture menu
screen appeared. The images showing in the Clip Art menu screen are images that we have
used recently. We chose the stack of books and clicked the OK button. Our Slide 2 now looks
like the image to the left.
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Themes
Finally, we’ll apply Themes to our slides.
For those who are familiar with previous versions of PowerPoint, Themes are similar to the
Design Templates. For those using PowerPoint for the first time we’ll show you how to use
Design Templates on individual slides, or on all of the slides in your presentation. If you are not
on the Design Tab/Ribbon, click the Design Tab. You will see the Themes Group.
Once again, as we
move our cursor
over a Theme, we
see that Slide 2
reflects our
choice.
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As you
move your
cursor over
these
additional
Themes,
you will see
the Theme
appear in
Slide 2.
As you can see (in the image on the right) all of the slides were
changed to the Verve theme – except Slide 1. Since we indicated
that Slide 1 should use a Color Scheme, it remained unchanged.
If this is not what you desire, click the Undo Arrow and begin again.
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We clicked Slide 2 and followed the instructions above. Our
Slide 2 now looks like the image on the right. Notice that Slide 3
remains the same.
You can choose the view you like best when you are applying Color Schemes and Themes. We
used the Normal View above. Many users like to use the Slide Sorter View as they select their
choices – so they can see all of their slides.
Slide Sorter
When we clicked the Slide Sorter View button, our screen looked like the image below.
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We decided to have the same Theme for all of our slides, so we chose one we liked. Our Slide
Sorter View now looks like the image below.
You choose a Color Scheme, Theme or combination that you like for your slides.
Notice that when the Theme was applied that, in addition to the background changing, the text,
formatting, and colors of some of your objects also changed. In a minute we’ll view our entire
slide show again. As you go through your show, you might want to make a note of color
changes that do not enhance your presentation. Most notably, when you choose Dimming for
text, the Dimming often is more noticeable than the text. So, you might want to change your
dimming color to work with your slide show.
To advance (go forward to the next slide or have text or graphics enter), you can tap the left
mouse button, Space Bar, Right Arrow key or Enter key. If you want to “go back” to a
previous slide (or effect), tap either the back arrow key or the Backspace key on the keyboard.
You can also click the RIGHT mouse button at any time and a menu will appear that will
assist you to move between the slides.
If you desire to end the show, either tap the Esc key, in the upper left portion of the keyboard,
or click the right mouse button and then click End Show.
Practice moving through your slide show a number of times to get the “feel” of
how PowerPoint 2007 works.
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In the Advance slides box (image above), click the circular area to the left of Using timings, if
present. Look over the other choices in this menu screen. Notice that there are a lot of
enhancements in this Set Up Show menu screen. Experiment, as you desire. You can always
come back and change them. Click the OK button when you have made your changes. One
thing people find most helpful, if they desire to have the show repeat continuously, is the
Loop continuously until ‘Esc’ selection. This is indicated by an arrow to the Show options
area.
A small,
rehearse
timings “box”
will appear
(image above). It will “show” a running clock on the
right side of the menu – that indicates the time for the
entire show. In the center you will see another time
for each “click” – transition, build, etc. When you
click through your show, as indicated above, the
timings will be recorded. When you click the “last
time” and the slide show transitions to the black screen,
you will see a Microsoft Office PowerPoint menu screen similar to the one below.
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You can choose Yes or No. When you then run the show, it will run at the recorded pace. You
can do this as often as you like, and change the timing anytime you desire.
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The Package for CD menu screen will
appear (like the image on the left).
Package for a CD will create a folder
either on your computer or copy the
folder directly to a CD (if your CD
creation program allows for this).
We chose “PBJ 2007 Present” (as seen in the image above). Next, we decided to save this
folder to our C: drive. Last, we chose Copy to Folder… in the menu screen. When we clicked
on Copy to Folder… the Copy to Folder menu screen appeared (like the image below).
You may see the Microsoft Office PowerPoint screen below. If you do, click the Yes button.
If you then go to the drive on which you saved your folder, you
will see a folder icon similar to the one on the right. You can
either double-click quickly on the folder to open it, or you can
right click on the folder and select Open.
When your folder opens, you are able to see the files created by PowerPoint Package a CD, they
will look something like the image below. If you go to another computer that has PowerPoint
2007, the How to make a Great PBJ.ppt file is available for you. If the computer does not
have PowerPoint 2007, you can use the PPTVIEW.EXE file to show your presentation (see
arrows below).
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Microsoft Office Tutorials
http://www.officetutorials.com
This site is updated frequently with tutorial revisions as well as tutorials
from a number of collegiate institutions. Please feel free to visit and
download as you desire.
This has been an introduction into the basics of PowerPoint 2007. If you
have any questions about PowerPoint 2007, or comments on this tutorial,
please contact:
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