Avinashilingam University

(Estd. u/s 3 of UGC Act 1956)

Institute for Home Science and Higher Education for Women

Coimbatore - 641 043, Tamil Nadu, India

REGULATIONS FOR DOCTOR OF PHILOSOPHY

(Ph.D. PROGRAMME)
(Revised Regulations with effect from March 2011)
1. PREAMBLE The Doctor of Philosophy (Ph.D.) degree programme is designed to provide a candidate an opportunity to obtain the expertise through intensive research. The degree is awarded to a candidate on the basis of original and wide ardent research in any particular discipline or inter-discipline, that makes a contribution to the advancement of knowledge, which is approved by board of examiners as required. 2. ELIGIBILITY The candidates who have qualified for Masters degree in the Faculty of Home Science, Science, Humanities, Education, Business Administration and Engineering (10+2+3+2 pattern) or M.Phil degree in 10+2+3+2+1 pattern of this University or any other University recognized by this University as equivalent are eligible. Admission to Ph.D. Programme can be either with Masters or M.Phil degree.
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2.1. Following are the qualifying marks for getting admission for Ph.D. degree programme Masters degree/M.Phil. degree Qualifying Marks 55% of marks or 5.51 of CGPA and above in the 10.00 point scale under CBCS 50% of marks and above for SC/ST/physically or visually challenged 50% of marks and above for those who got Masters degree prior to 19.9.1991 For Ph.D in Education degree programme: 55% of marks and above both in MA/M.Sc. and M.Ed examination 2.2 Eligible subjects recognized for admission

A. Faculty of Home Science

S.No. 1. Department Resource Management Eligible degree subjects M.Sc./M.Phil in Home Science or Family and Community Science with specialization in any branch or M.Sc. in Interior Design or Resource Management or Family Resource Management. M.Sc./M.Phil. in Food Service Management & Dietetics or General Home Science or Family and Community Science or Food Science and Nutrition or Clinical Nutrition and Dietetics or Hospitality Management and Dietetics or Catering Science and Dietetics or Hospital Management or Hotel Management only if they
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2.

Food Service Management & Dietetics

studied Food Service, Nutrition and Dietetics) or Catering Management (only if they have studied Food Service, Nutrition and Dietetics) 3. Food Science & Nutrition M.Sc./M.Phil in Home Science or Family and Community Science or Food Science and Nutrition or Food Service Management and Dietetics or Nutrition and Dietetics or Clinical Nutrition and Nutraceuticals M.Sc in Biotextiles or M.Sc./M.Phil in Textiles & Fashion Apparel or Textiles and Clothing M.Sc./M.Phil in Human Development or Child Development or Home Science or Family and Community Science M.Sc./M.Phil in Home.Science Extension Education or specialization in any branch of Home Science Any Masters Degree

4.

Textiles & Clothing

5.

Human Development

6.

Home Science Extension Education Womens Studies

7.

B. Faculty of Science
S.No. 1. Department Biochemistry Eligible degree subjects M.Sc./M.Phil in Biochemistry or Genomics or Genetics or Molecular Biology or M.Sc Biotechnology M.Sc./M.Phil in Biotechnology or Biochemistry or Plant Biotechnology or Genetics or Animal Biotechnology or Genomics or
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2.

Biotechnology

Marine Biotechnology or Industrial Biotechnology or Microbiology or Environmental Science or Environmental Biotechnology & M.Tech in Biotechnology 3. 4. 5. 6. Mathematics Zoology BotanyS.No. Chemistry M.Sc./M.Phil in Mathematics M.Sc./M.Phil in Zoology or Animal Biotechnology M.Sc./M.Phil in Botany or Plant Biotechnolgy or Plant ScienceD M.Sc./M.Phil in Chemistry or Organic Chemistry or Applied Chemistry M.Sc./M.Phil in Physics or Energy Science M.Sc./M.Phil in Computer Science or Information Technology or Information Technology & Management or Computer Applications or Software Systems or Communication Systems or Computer Technology and allied subjects M.Sc/M.A/M.Phil in Psychology or Counselling Psychology

7. 8.

Physics Computer Science

Counselling Psychology

C. Faculty of Humanities
S.No Department 1. 2. 3. 4. Economics English Tamil Hindi Eligible degree subjects M.A/M.Phil in Economics M.A/M.Phil in English M.A/M.Phil in Tamil M.A/M.Phil in Hindi or Functional Hindi
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D. Faculty of Education
S.No. 1. 2. Department Education Special Education Eligible degree subjects M.Sc./M.A./M.Com./ M.Phil. or any other Masters degree with M.Ed. M.Sc./M.A./M.Com./ M.Phil. or any other Masters Degree with M.Ed. in Special Education

E. Faculty of Business Administration

S.No. 1. 2 Department Business Administration Commerce Eligible degree subjects MBA/M.Phil. Business Administration M.Com or M.Com Computer Applications or MBA or M.Phil.

F. Faculty of EngineeringS
S.No. 1. Department Computer Science & Engineering Eligible degree subjects M.E/M.Tech. Computer Science & Engineering or M.S (by research) in relevant branch of enginerring M.E. Food Technology

2.

Food Technology

3. REGISTRATION FOR THE Ph.D. PROGRAMME There shall be the following categories registered for the Ph.D. Programme: i) Full-Time Research Scholar (with or without stipend or fellowship) ii) Part-Time Research Scholar The candidates belonging to any of the above categories may register at University Departments coming under these regulations.

3.1. Full-Time Research scholars within this category are those who pursue their full time doctoral research under the guidance of a research Supervisor in Avinashilingam Institute for Home Science and Higher Education for Women, Coimbatore. 3.2. Part-Time Research scholars within this category are those who are presently employed either on regular or temporary basis with a minimum of 2 years of continuous service/experience in Institutes/ University/College, who may pursue their doctoral research under the guidance of a research Supervisor on part-time basis. 4. DURATION OF RESEARCH 4.1 The duration of research for the two categories of Research scholars and two types of degree holders will be as given in the table below: Categories Master degree Minimum Full time Part time 3 Years 4 Years Maximum 5 Years 6 Years M.Phil degree Minimum Maximum 2 Years 3 Years 4 Years 5 Years

The minimum and maximum periods of part time research scholars are longer by one year than corresponding period prescribed for counter full time scholars. 5. CONVERSION OF FULL TIME REGISTRATION INTO PART TIME AND VICE-VERSA The university may permit conversion from full-time research and part-time research and vice-versa in respect of candidate

registered, for valid reasons and subject to satisfying the registration, rules and conditions in force. The period put in by the candidate will be worked in the ratio of 2:3 for research put in before and after such conversion. For these scholars the minimum and maximum period of research will be decided on pro-vate basis, based on the period already completed in full time / part time. 6. APPLICATION FOR PROVISIONAL REGISTRATION A candidate applying for provisional registration shall furnish all the information inter alia in the form prescribed together with the fee prescribed. Every applicant who satisfies all the conditions and procedures prescribed shall, after approval by the University, be provisionally registered for the Ph.D. programme. Registration for the Ph.D. programme must be done by the candidate within TWO MONTHS after getting the permission from the University. A delay by SIX MONTHS for registration can be accepted with a penal fee of 3000/- and reasons for the delay 5000/- and the must be submitted. Also the delay in registration can also be accepted upto ONE YEAR with a penal fee of reasons for the late registration must be submitted. Exactly after one year from the date of permission, if the candidate fails to apply for provisional registration she should not be allowed to pursue the research.

Academic calendar for Ph.D (for Master degree holders)

Full time (Duration 3 years)
Before 15th May 2011 Last week of May 2011 First week of June 2011 July 2011 January 2012 Jan 2012 June 2012 Jan 2013 June 2013 Jan 2014 Jan 2014 June 2014 March 2012 Sep 2012 March 2013 Sep 2013 March 2014 March 2014 Sep 2014 January 2013 July 2012 First week of Sep 2011 First week of Dec 2011 July 2012 January 2013 June 2012 Jan 2013 June 2013 Jan 2014 June 2014 June 2014 Dec 2014 Last week of Aug 2011 Last week of Nov 2011 Before 15th Aug 2011 Before 15th Nov 2011

S.No

Activity

Part time (Duration 4 years)

Before 15th Feb 2011 Last week of Feb 2011 First week of March 2011 April 2011 January 2012 Sep 2011 March 2012 Sep 2012 March 2013 Sep 2013 March 2014 Sep 2014 Sep 2014 March 2015

1.

Application Submission

Before 15thFeb 2011

2.

Admission Selection Process

Last week of Feb 2011

3.

Pre Registration and Payment of Fee

First week of March 2011

4.

Part -1Classes Begin

July 2011

5.

Part -1Examination

January 2012

6.

Thesis Progress report Submission to doctoral Committee metting

Sep 2011 March 2012 Sep 2012 March 2013 Sep 2013

7.

Presynopsis Submission

Sep 2013

8.

Submission of thesis

March 2014

Academic calendar for Ph.D (for M.Phil degree holders)

Full time (Duration 2 years)
Before 15th May 2011 Last week of May 2011 First week of June 2011 Jan 2012 June 2012 Jan 2013 March 2012 Sep 2012 March 2013 First week of Sep 2011 Last week of Aug 2011 Last week of Nov 2011 First week of Dec 2011 June 2012 Dec 2012 June 2013 Before 15th Aug 2011 Before 15th Nov 2011

S.No

Activity

Part time (Duration 3 years)

Before 15th Feb 2011 Last week of Feb 2011 First week of March 2011 Sep 2011 March 2012 Sep 2012 March 2013 Sep 2013

1.

Application Submission

Before 15thFeb 2011

2.

Admission Selection Process

Last week of Feb 2011

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Jan 2013 June 2013 March 2013 Sep 2013

3.

Pre Registration and Payment of Fee

First week of March 2011

4.

Thesis Progress report Submission to doctoral Committee metting

Sep 2011 March 2012 Sep 2012

5.

Presynopsis Submission

Sep 2012

June 2013 Dec 2013

Sep 2013 March 2014

6.

Submission of thesis

March 2013

For inter-disciplinary research the proposal under interdisciplinary research should be submitted in the prescribed format (Appendix A) duly approved by the doctoral committee along with the minutes and forwarded by the supervisor and Head of the Department concerned. 7. SELECTION PROCEDURE The candidates desirous of registering for Ph.D. programme shall apply in the prescribed application form downloaded from the University website as well as from the registrars office in the University, fill-in all the necessary details and submit through proper channel wherever applicable, before the due date as indicated in the notification issued from time to time. Normally the University shall issue notification for Ph.D. admission four times in a year for full time scholar. For part time candidate, notification for Ph.D. admission is only once in a year during February(Appendix H). Incomplete application in any respect shall be summarily rejected without any intimation to the candidate. The applications of the eligible candidates shall be processed by committees constituted by the Vice Chancellor for the purpose of selection. Admission is subject not only upon academic record but also taking into account on the availability of research advisors and facilities in the area of research. The selection shall be based on both written test and interview. The written test shall comprise of objective type questions for 75 marks to examine the research aptitude, grasp of the subject and intellectual ability of the proposed candidate. The interview shall be conducted for 25 marks. The candidates qualified in UGC/ CSIR/NET/SLET/FIP or candidate working with sponsored research project shall be exempted from written test and they have to appear for the interview only.

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8. SUPERVISOR FOR RESEARCH Every scholar registered for the Ph.D. programme shall work under the continuous supervision of a recognized supervisor. For inter-lingual/inter-disciplinary research, a scholar shall have a co-guide. A supervisor shall not guide her immediate or close relative and to this effect she shall furnish a declaration in the column provided in the application form for admission. A supervisor shall not be permitted to register candidates for Ph.D. in the last two years of her service. Recognized co-guide shall be approved for NRI candidate by the University to monitor the progress of the thesis. 8.1 Qualification and Recognition A person who is in permanent employment may be recognized as a supervisor for guiding students leading to the award of the Ph.D. degree in any faculty provided she possesses the following: ! A Ph.D. degree of this University or of any other University recognized by the Board of Management as equivalent thereto. A minimum of TWO YEARS of either teaching or research experience after acquiring the Ph.D. degree. A minimum of TWO research publications other than her Ph.D. work and after the award of Ph.D. Degree which is published in a National/International refereed journals in the case of all Sciences or equivalent published work as books or chapters in edited books, in the case of Arts and Humanities. The applicant should be either the first author or the corresponding author in such publications.

! !

8.1.1 The allocation of the supervisor for a selected candidate will be decided by the Dean, depending upon the vacancy.
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8.1.2 In the case of part-time research candidate there should be a co-guide or co-ordinator at the place of work / college / research institutions. 8.1.3 The Department Research Committee (DRC) should certify to the effect that the selected topic for research is not a repetition of the earlier research work. 8.1.4. Qualified teachers/scientists working in Universities/ Research institutions who enter into MOU with university will be recognized for co-guideship per rules in force from time to time. 8.1.5. Emeritus Scientists /National Fellow recognized by the University may be permitted to guide Ph.D programme. 8.2. Number of candidates under a supervisor The total number of candidates who can be registered for the Ph.D. programme, both full-time and part-time under a supervisor, at any point of time shall be decided by the doctoral committee based on the infrastructure and availability of the supervisor working in the University departments. 8.3. Change of supervisors and transfer of scholars Transfer of Ph.D. scholars from one supervisor to another supervisor can be accepted with mutual willingness given by both the present and proposed supervisors. In the case of change of supervisor or transfer of candidates is proposed without the consent of any one of the parties concerned, the matter shall be referred to the Vice Chancellor, whose decision shall be final. The supervisors who wish to avail leave/lien/deputation beyond a period of SIX MONTHS shall nominate co-guide in the concerned subject for the candidates registered with them and the fact may be intimated to the University well in advance.
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8.4. Withdrawal of recognition If a Supervisor is found to involve in plagiarism, moral turpetitude with fraudulent academic accomplishments and other activities prejudicial to the reputation of the University, etc., her guideship will be summarily withdrawn without assigning any reason thereof. 9. CANCELLATION OF THE Ph.D. REGISTRATION The registration of a scholar who has exceeded the maximum period stipulated for the programme shall stand cancelled automatically. The registration is liable for cancellation administratively by the Registrar, if ! The scholar has not paid the semester fees within the stipulated time. ! Two consecutive six month progress reports are not submitted or not satisfactory. ! The performance is not satisfactory to the Doctoral Committee and accordingly recommended for cancellation. ! The scholar wishes to withdraw the programme and requests to cancel her registration. ! Extension of time (beyond six years) for six months at a time not obtained in time. ! Submission of thesis beyond six months from the date of approval of Synopsis by the Doctoral Committee. ! The act of plagiarism involved in the thesis. ! Contact of thesis examiners by the scholar regarding thesis evaluation.

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! Any violation of the rules and regulations of Ph.D. Programme. ! In all the above cancellation cases, the fees paid by the scholar shall not be refunded. 10. DOCTORAL COMMITTEE ! There shall be a Doctoral Committee for every scholar to monitor the progress of research work. ! For every scholar, the Supervisor shall furnish a panel of six experts with doctoral qualification in the field of proposed research, from the faculty members of the University / Colleges affiliated to the University / other Universities/ experts from R&D Departments / National Laboratories / any other research laboratories, from which two will be recommended by the Chairman/Chairperson of the Faculty, as members (one within the University and one outside expert preferably within the State). ! The Supervisor of the scholar shall be the Convener of the Doctoral Committee. ! The Joint Supervisor, if applicable, shall also be a member. ! The Head of the Department of the Supervisor shall be an ex-officio member. ! If the Supervisor and the scholar are from different Institutions / Organizations, the Head of the Institution / Department / Organization of the scholar shall be the Research Co-ordinator or Co-Guide. ! If a Doctoral Committee member is away from her place of work for a long period, the Supervisor shall request for an alternate member from the panel of experts submitted. 10.1 Number of Meetings by the Doctoral Committee The doctoral committee should be convened within 6 months from the date of provisional registration to access the progress; otherswise the registrations will be treated as cancelled.
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Presentation of progress reports for the second year and subsquent years (Appendix C) In addition to submitting the half yearly progress reports, the scholars must submit annual progress report to the university every year through the doctoral committee until they submit the synopsis of the thesis. 11. ATTENDANCE REQUIREMENTS 11.1. Part I Examination Candidates who are registering for full time Ph.D. programme should have minimum of 80 per cent attendance for writting the Part I Examination. 11.2. Part II Theis Full time : The Scholars be required to have minimum of 80 per cent attendance in each semester. The scholars be required to have put in a minimum of 60 contact days in each year under research supervisor. The Scholars be required to have put in a minimum of 30 contact days in each year of her Ph.D. programme directly under research supervisor in three / four spells. Supervisor should certify in this regards.

Part time :

11.3. Submission of Report/ Review The Scholar should present her research work in the Doctoral committee atleast once in a year, there will be doctoral committee meeting. The Candidate should present her annual progress report before the committee and carry out the suggestions or remarks of the committee in relation to her research work.

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The research scholar must maintain a record or diary of work done which shall contain the details of work assigned and discussed etc., and the same shall be attested by the supervisor. The record note book/ diary shall be presented at the time of annual review of the progress of the researh by the doctoral committee. Foreign scholars (Candidate) be required to have put in a minimum of 15 contect days in each year of her Ph.D. programme and present her annual report before the doctoral committee before submission of the synopsis. Foreign scholars have to identify the co-guide in her country and got approved by the doctoral committee and Vice Chancellor. 12. EXAMINATION AND EVALUATION 12.1. Written examination-papers I, II and III Paper I: Research methodology Common to candidates belonging to one or more departments. (course shall consist of eight units) Paper II: Advanced paper in the discipline Common to all the candidates in a particular discipline (course shall consist of eight units) Paper III: Special paper Pertaining to the area of specialization chosen by the candidate under the guide (course shall consist of five units) For each course, 60% of marks would be allotted for the continuous internal evaluation / assessment (CIA) and the remaining 40% would be allotted for the comprehensive examination.

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The following components shall be adopted for CIA. I II III Two Tests (2 x 10) 20 Marks 20 Marks 20 Marks 60 Marks

Two Assignments (2 x 10) Twp Seminars Total (2 x 10)

The duration of examination and the maximum marks for each written paper shall be 3 hours and 100 marks respectively. 12.2. Passing minimum The requirement for a candidate to be declared successful in the Ph.D. degree examination shall be as follows: ! A minimum of 50 per cent in each of the written papers and dissertation, in both internal and external assessments. ! The candidate who does not satisfy the above condition shall be declared as failed in the particular paper(s) or dissertation under Part-II. The results thus obtained shall also be classified. ! A candidate shall be declared to have qualified for the Ph.D. degree if she has passed all the written papers and Part-I and successfully complete her research work. The results thus obtained shall also be classified. 12.3. Restriction in number of chances No candidate shall be permitted to reappear for the written papers more than twice (Two occasions) or to re-submit a dissertation more than once.

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12.4. Exemption for M.Phil candidate for Part I Examination Candidates who possess M.Phil.qualifications in the same discipline/field of research are eligible for exemption from undergoing the written examinations of all the three papers. If the degrees are not in the same discipline, they are exempted only from Paper-I Research Methodology and shall undergo written examinations for Paper-II and III. Like other candidates they should give seminars periodically in the general field and topics of her research work. Their research work will be periodically to monitor by the Doctoral Committee, as in the case of other candidates. 12.5. Part-II: Submission of synopsis and thesis Each candidate shall be required to choose a Research problem under a guide and submit the thesis incorporating the results of her investigation carried out under the guidance of her supervisor. 12.5.1. Submission of synopsis Not less than THREE months before the submission of the thesis, every candidate shall submit to the University, through the Supervisor and the Convener of the Doctoral Committee wherever pertinent, a synopsis (FIVE COPIES) of the proposed thesis together with the certificate of the doctoral committee vide (Appendix-B), and stating the title of the thesis to be presented in the prescribed application form along with the prescribed fee. The candidate shall inform the probable date of submission of her thesis in the application. The synopsis shall be submitted both in the

18

form of hard and soft copy in CD. The hard copy should not exceed 10 type written or printed pages (one side only of A4 size). Before the submission of the synopsis, the candidate should present a pre-synopsis on her data for the Ph.D. thesis and the Doctoral Committee should send a suitability report of the same while forwarding the synopsis. Not later than SIX MONTHS after the submission of the synopsis and after the expiry of the minimum period of research prescribed, every candidate shall submit prescribed application and FIVE COPIES of thesis embodying the results of the research carried out by her along with the prescribed application and fee. In addition, the thesis shall also be submitted in the form of soft copy in PDF format in a CD. The synopsis should include the following components : a) Title of the Thesis b) Brief description on the state of the art of the research topic c) Definition of the problem d) Objectives and scope of research work e) Methodology f) Original contributions g) Paper published h) Conclusion i) References
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12.5.2. Submission of thesis The candidate shall publish two research papers in refereed journals before the submission of thesis and should produce evidence for the same in the form of acceptance letter or reprint while submitting the thesis. The title page of the thesis, cover, format, etc., should strictly conform to the format of presentation as prescribed (Appendix-D) and the thesis (all copies) should carry a declaration by the candidate (Appendix-E1) and certificate (Appendix-E2) duly signed and issued by the Supervisor. The thesis should NOT be hard bound and it should have a thin and flexible cover. No candidate shall ordinarily be permitted to submit the thesis after a period of FIVE YEARS in the case of full-time research scholars and SIX YEARS in the case of part-time research scholars; provided that the University may for valid reasons and on the recommendations of her supervisor, grant extension of time for not more than TWO YEARS in all, to the candidates. The registration of a candidate, who is not able to submit her thesis even after the grant of extension of TWO YEARS, stands cancelled. The Ph.D. thesis/synopsis may generally be written in English (for subjects other than languages). However, the thesis may also be written in Tamil and submitted.

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Guidelines for thesis production

Particulars Word Processing Format Correct spelling and punctuation and presented in a consistent, structured format.

Basic Format Guidelines: Number of Copies Paper and Size Margines

Spacing Style/Size Pagination

Five Good quality, excel bond, Unlined - 8 x 11 3 Top 1.4Header1.3 Bottom 1.1 Footer 1.1 (Margin Justified for Science: (Unjustified for the languages) 1.5 Arial 10pts Numbered - Top Right Hand Title Page is counted as page i, ii, iii .... viii like tat for all title pages including Abstract. Main body of the Text - with Arabic number 1. All subseqjuent page through the vita are number with consecutive Arabic number It should not exceed Abstract 350 words. The title on the Title Page must match the title of the finished dissertation. Pages carrying illustrative must be given. Page numbers appropriae their place in the document illustrative has been mention with clear and given number such as 10 a

Preliminary Documents : Abstract

Thesis shall not exceed 250 pages including tables, bibliography, plates, illustrations and appendices.

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No candidate shall ordinarily be granted extension of time to submit her thesis more than two years after the prescribed minimum period of research work. The candidates shall pay a penalty of 250 for every six months upto to a period of two years to get extension of time for submission of thesis after the duration period. 12.5.3. Re-registration A candidate who has not submitted the thesis at the end of FIVE (full-time) / SIX YEARS (part-time), may choose to reregister under the same supervisor in the same topic with the prescribed fees in continuation of the date of expiry of the maximum period as prescribed. In such instances, the re-registered candidate shall be permitted to submit her thesis after a period of ONE YEAR but not later than TWO YEARS. For re-registered candidates with change of supervisor and or area of research the required period would be similar to that of freshly registered candidates. 12.6. Adjudication of the Ph.D. thesis 12.6.1. Panel of Examiners After the submission of synopsis/thesis, the supervisor is advised to submit the panel of Examiners for the candidate in consultation with the other members of the Doctoral Committee in a sealed cover to the Controller of Examinations in the prescribed format. In case, the supervisor fails to provide the list of Examiners even after TWO monthly reminders, then the concerned Head of the Department may be requested to provide the list of Examiners. If the supervisor happens to be the Head of the Department, the panel of examiners shall be obtained from the Chairman of the Board of Research Studies in consultation with the specialist in that field.
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12.6.2. Board of Examiners The Board of Management may appoint a Board of Examiners for evaluation of the thesis consisting of the Supervisor as Convener and two other External Examiners i.e. one from India and one from out side India (Foreign Examiner) from the panel suggested by the supervisor. However, thesis can be sent for evaluation to the second Indian Examiner provided if all the six Foreign Examiners in the panel failed to send the comments on the Thesis within a reasonable time schedule. No close or immediate relative of the candidate/supervisor be appointed to act as an examiner. 12.6.3. Evaluation of thesis The Thesis shall be referred to two examiners (one from India and another from abroad) nominated by the ViceChancellor from the panel of examiners recommended by the Doctoral Committee. The Vice Chancellor, if deems it necessary, may also nominate the examiners from outside the panel. Controller of Examinations shall take appropriate steps to receive the reports from the examiners as quickly as possible. The examiners shall send her willingness to evaluate the thesis within one month from the date of receipt of the Synopsis. Two reminders of two weeks spam can be sent. Beyond that alternate examiner will be appointed. The examiners shall send her evaluation report in the prescribed format within two months from the date of receipt of the thesis.

The examiner shall include in her report an overall assessment placing the thesis in any one of the following categories:
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"

Recommend the acceptance of the Thesis in the present form and further based on the standard attained, classify the work as COMMENDED or NOT COMMENDED. Recommend the acceptance of the thesis. However, the scholar shall incorporate the corrections indicated in the detailed report and place the corrected copy to the Oral Examination Board but the corrected thesis need not be sent to the examiner. Defer the recommendation at this stage and the scholar shall incorporate the suggested modifications in the thesis and the corrected thesis along with the scholars clarifications shall be sent to the respective examiner. Reject the thesis for the reasons set out in the detailed report. The examiner shall also enclose a detailed report in about 200 to 300 words, indicating the standard attained the nature of revision and specific reasons. If both the examiners recommend for the award of the degree, thesis shall be provisionally accepted. Any minor revision, modification, etc., suggested by the examiners shall be carried out before the Oral Examination Board. If any examiner recommends revision in the thesis, the scholar shall be permitted only once to revise and resubmit the thesis within six months, and the revised thesis shall be refered to the same examiner only in the situation such as

"

"

"

"

"

"

i. When the examiner recommends new experiments and major modification involving new methodology. ii. The examiner insists the University to send the thesis back to the same examiner after revision for offering her final
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recommendation on the thesis which shall be only either for recommendation for the award or for rejection. If one examiner recommends the award of the degree while the other recommends rejection, then the thesis shall be referred to the third examiner to be nominated by the Vice Chancellor. If two of the three examiners recommend the award, the thesis shall be provisionally accepted. If two of the examiners recommend rejection, the thesis shall be rejected and the registration of the scholar shall stand cancelled. If both the examiners recommend rejection, the thesis shall be rejected and the registration of the scholar shall stand cancelled. In case, the examiner does not insist to send the thesis back to her, the thesis shall be referred to the Doctoral Committee to ascertain the corrections carried out in the thesis as suggested by the examiners. Individual cases not covered by the above Clauses shall be referred to the Vice Chancellor. If deemed fit, the Vice Chancellor shall refer to the Research Advisory committee which in turn shall refer to the Board of Management, for necessary action.

12.6.4. Resubmission of the thesis A candidate whose thesis has not been commended for the award of the degree may be permitted to re-submit it on a second occasion within a period of ONE YEAR from the date of declaration of the results with a specific statement from the candidate and the supervisor about the additional research work conducted and the revision done in the thesis. The resubmitted thesis shall be referred to the same examiner who originally valued the thesis for Re-valuation.
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12.7. Public viva -voce examination An oral examination (Viva-voce) is compulsory for Doctoral degree. Oral examination allows the examiners to,
" " "

Examine the general field which the thesis is Clarify any points of ambiguity Satisfy themselves that the thesis is her own work of the candidate. Discuss the thesis in detail On receipt of the evaluation reports, the Doctoral Committee shall meet within three months and recommend a panel of three experts (Other than the Parent Institution) from different recognized institutions within India, along with their publication details in the last five years for constitution of an Oral Examination Board. No two experts shall be from the same Institution. The Vice Chancellor nominates one member from the panel of experts recommended by the Doctoral Committee. The Vice Chancellor, if deem it necessary, may nominate a member from outside the panel. The Oral Examination Board shall be constituted by the Vice Chancellor as follows

"

a. Indian Examiner of the Thesis or an expert from the panel (in the absence of the former) - Member b. An expert from a recognized institution from the panel Member c. Supervisor of the scholar - Convener d. Joint Supervisor of the scholar, if applicable - Member The Oral examination shall be conducted within three months as Open Defence Type Examination. The circular for the same shall be communicated to the Director (Research) /faculty members/research scholars/other departments/ other Institutions, atleast one week prior to
26

the Viva-Voce Examination. A minimum of thirty members excluding Oral Examination Board members shall be present for the Viva-Voce Examination. Viva-Voce Examination shall be held at the place of work of the Supervisor. If the Supervisor migrates to other University or non-recognized Organization/Department of the University or College not affiliated to the University, then the Viva-Voce Examination shall be held in the Department of the Supervisor where the scholar had provisionally registered for the programme. If the Oral Examination Board reports the performance of the scholar as not satisfactory then he/she may opt to reappear for the Oral Examination at a later date (not later than six months from the date of the first Oral Examination). On the second occasion, the Oral Examination Board shall include one more expert nominated by the Vice Chancellor. If the performance of the scholar in the Oral Examination in the second occasion also is reported to be not satisfactory, the Vice Chancellor, if deems it necessary, shall refer the remarks of the Oral Examination Board, along with the thesis and comments of the Examiners, to a Committee constituted for this purpose and the decision of the Vice Chancellor shall be final. On satisfactory completion of the Viva-Voce Examination, the scholar shall submit the corrected thesis in accordance with the format and specification prescribed, duly certified by the Supervisor and Joint Supervisor, if applicable, that all the corrections have been incorporated in the thesis as suggested by the examiners, along with two soft copies of the thesis in CD, for University archives.

12.8. Format of the degree The Ph.D degree certificate shall incorporate the title of the thesis along with the name (s) of the faculty /faculties and discipline(s) as in Appendices G1 & G2.
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In the case of the award of the Ph.D degree for inter-disciplinary research, the degree certificate shall bear both the subjects of the candidates postgraduate degree and the discipline of the department in which the candidate has conducted her doctoral research mentioning them as inter-disciplinary. Along with the degree, the University shall issue a provisional certificate certifying to the effect that the degree has been awarded in accordance with the provisions to the regulations of the UGC. 13. PUBLICATION OF THE THESIS Papers arising out of the thesis may be published by the scholar and the supervisor. However the thesis as a whole shall be published by the scholar / Supervisor with specific approval of the Vice Chancellor. 14. THE ACT OF PLAGIARISM In the case of scholars who have committed the act of plagiarism, her thesis/degree shall be forfeited and her research registration shall be cancelled and also she shall be debarred to register for any other programme in the University. For the abetment of the above such action, the recognition of her supervisorship shall be withdrawn for a period of five years and she shall be debarred from guiding the scholars for any research programme in the University till such period. 15. POWER TO MODIFY Notwithstanding all that has been stated above, the Board of Management has the right to modify any of the above regulation from time to time. 16. TRANSITORY PROVISION These revised regulations shall come into effect from March, 2011.

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APPENDIX A FORMAT FOR INTER-DISCIPLINARY RESEARCH PROPOSAL [This proforma duly filled in should be forwarded along with the Minutes of the Departmental Committee]
Name Academic qualification Age & Date of Birth Occupation (if any)/Designation Duration of Employment The subject in which the candidate has qualified for the Masters degree The proposed discipline in which the candidate intends to work for Ph.D. The proposed department (with address) where the candidate intends to work for Ph.D. The theme of proposed research (in not more than 500 words) Whether the proposed Ph.D. theme is partly, directly or indirectly related to the branch of knowledge in which the candidate has qualified for her Masters Degree? If so, briefly describe (in not more than 500 words) the input from the two disciplines to the proposed area of research for Ph.D. Details of publications, if any, bearing on inter-disciplinary research, pertaining to the topic. If yes, furnish the details. Comments of the supervisor under whom inter-disciplinary research is proposed : : : : : : :

: :

Signature of the Supervisor Signature of the Co-Guide 29

Signature of the Applicant Signature of the HOD

APPENDIX- B FUNCTIONS OF THE DOCTORAL COMMITTEE 1. To discuss, advise and recommend on all matters connected with the candidates research from provisional registration till the submission of the thesis. 2. To suggest courses to be undertaken by the candidate during the first year of her provisional registration, in the light of her attainment and with a view to fulfilling the requirements of the research. Such courses of instruction may be given as short-term courses lasting from three to four months in such subjects as may be chosen by the Doctoral Committee and through seminars, discussions, occasional lectures, laboratory techniques, field work, etc. 3. To conduct the Part I course work and examination for the candidate by written and oral examinations, on the completion of such courses, at the end of the first year of provisional registration and to report to the University on the fitness or otherwise of the candidate to proceed with her research work for the Ph.D. and recommending the confirmation of the provisional registration. In case where a candidate is not approved at the end of the FIRST year by the Doctoral Committee/ University, it may recommend that the candidate should undertake additional course work /examination after a further period of not exceeding SIX MONTHS at the end of which she shall be examined again; and if found fit, her provisional registration will be confirmed and she will be permitted to
30

proceed with her research work. A candidate who is not found fit even after the additional course and re-examination, shall not be permitted to continue research and her provisional registration shall be cancelled. 4. To monitor the candidates work periodically by directing her [a] to give periodical seminars on her work ; [b] to submit reports once in six months positively both in the case of full time and part-time candidates to the University on the candidates progress in research work in the prescribed format (Appendix-F) ; [c] to conduct and supervise and presentation by the candidate of the final draft of her proposed thesis for approval before the submission of synopsis of the thesis to the University and to give a certificate to this effect to be submitted along with the synopsis. 5. To suggest a panel of nine names (six at present from International; 6 from national (East(1), West(1) North (1)and Southern States (3)of India) to be considered for appointment as examiners by the University, for evaluating the thesis and for the public viva voce examination, taking special care to see that none of the names so suggested is an immediate relative of the candidate / supervisor. 6. Provided that persons suggested that for appointment as examiners should hold Ph.D. degree with teaching and research experience for at least 10 years at the postgraduate level with research publications in standard refereed research journals, national and international to their credit.

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APPENDIX C PROGRESS REPORT OF THE Ph.D. PROGRAMME [To be submitted once in six months by both full-time candidates and part-time candidates] i. The progress reports shall be submitted by the candidate in quadruplicate, to the Supervisor accompanied by a report by the candidate about the work carried out during the period of this report (in about 300 words) duly signed by the candidate and countersigned by the Supervisor. The Supervisor shall fill her part, sign it and get it countersigned by the Head of the Department of the Supervisor.

ii.

iii. The first copy to be retained by the Supervisor for placing before the Doctoral Committee and subsequent office record, second copy shall be sent to the Registrar through the HOD, the third copy shall be sent to the parent institution wherever applicable and the fourth copy to the scholar. 1. Particulars about the candidate [a] Name [b] Designation (Where applicable) [c] Institution where employed (if applicable) [d] Period of the Report 2. Registration Details [a] Category of Registration : Full-time/Part-time : : : :

32

[b] Date of provisional registration With University reference [c] Whether the provisional registration has been confirmed (If yes, give reference) 3. Particulars of the Supervisor(s) [i] Supervisor [a] Name [b] Designation [c] Institution(s) where employed [ii] Co-Supervisor [a] Name [b] Designation [c] Institution(s) where employed 4. Name of Department / Institution where research is conducted 5. Area of work and tentative title of the proposed thesis 6. Details of the progress of research [a] Whether the candidates report in triplicate is enclosed? [b] Whether papers have been Published? (if yes, furnish details)

: Yes / No

: : :

: : :

: :

: Yes / No

: Yes / No

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[c] Whether seminars/ conferences attended? [d] Whether the prescribed course work has been completed? If yes, how many? 7. Whether the tuition fee has been paid for the years? 8. Whether the registration fee has been paid?

: Yes / No

: Yes / No

: Yes / No

: Yes / No

Date: 9. Remarks of the supervisor [a] Attendance [b] Progress

Signature of the Candidate

: Satisfactory / Not Satisfactory : Satisfactory / Not Satisfactory :

[c] Expected time of completion 10. Whether the Supervisor agrees with the Scholars report? If yes, give details) Date:

Signature of the Supervisor Signature of the Co-Supervisor

Place: Seal

Signature of the HOD Signature of the Head of the Institution

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APPENDIX D Model of the Cover Page for the Ph.D. Thesis TITLE OF THE THESIS

Thesis submitted in Partial Fulfilment of the Degree of Doctor of Philosophy in (subject) By _______________________________ (Name of the Candidate) __________________________________ (Reg. No) __________________________________ (Name of the Department) __________________________________ (Name of the Institution) __________________________________ (Name of the Place) __________________________________ (Month and Year) NOTE: Colour- Off White paper, Without any photo in the Cover page

35

APPENDIX E1 DECLARATION I declare that the thesis entitled _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ submitted by me for the degree of Doctor of Philosophy (Ph.D.) is the record of work carried out by me during the period from _________ to __________ under the guidance of ________________________ and has not formed the basis for the award of any Degree, Diploma, Associateship, Fellowship, Titles in this University or any other University or other similar institution of Higher Learning. Signature of the Candidate APPENDIX E2 CERTIFICATE FROM THE SUPERVISOR I certify that the thesis entitled ______________________________ submitted for the degree of Doctor of Philosophy (Ph.D.) by Mr./Mrs.____________________ is the record of research work carried out by her during the period from ________ to ________ under my guidance and supervision, and that this work has not formed the basis for the award of any Degree, Diploma, Associateship, Fellowship or other Titles in this University or any other University or institution of Higher Learning. Signature of the H.O.D Signature of the Supervisor with designation

Signature of Dean

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APPENDIX-F PROFORMA FOR ADJUDICATION OF THE Ph.D. THESIS 1. Name of the Candidate 2. Title of the Thesis 3. Discipline and Subject 4. Name and Address of the Examiner 5. Recommendations of the Examiner (Please strike out whichever are not applicable) [a] Thesis is highly commended or [b] Thesis is commended or [c] Thesis is commended and the degree may be awarded subject to the candidates furnishing satisfactory clarification to my queries during the Public Viva Voce examination. or [d] Thesis is commended and the degree may be awarded subject to the condition that the corrections / modifications suggested by me are carried out in the thesis and duly certified by the supervisor convener before the public viva-voce examination. or [e] Thesis needs to be resubmitted after revision for revaluation. or : : : : :

37

[f] Thesis is not commended and the degree may not be awarded.

Note: Please enclose your detailed report on the thesis. Please also enclose a list of questions, if any, to be asked at the public viva-voce examination. 6. Any other remarks Place: Date: (Signature of the Examiner with Designation) Address:

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APPENDIX G1

Avinashilingam University
(Estd. u/s 3 of UGC Act 1956)

Institute for Home Science and Higher Education for Women

Coimbatore - 641 043, Tamil Nadu, India

Faculty of The Board of Management of Avinashilingam University hereby makes known that (Name of the candidate) has been admitted to the degree of Doctor of Philosophy, she having been certified by duly appointed examiners to be qualified to receive the same in the year for the thesis entitled -- (Title of the Thesis) (Name of the Discipline) Given under the seal of the Avinashilingam University this day of . Registrar APPENDIX-G2 Faculty of -The Board of Management of Avinashilingam University hereby makes known that (Name of the candidate) has been admitted to the degree of Doctor of Philosophy, she having been certified by duly appointed examiners to be qualified to receive the same in the year for the thesis entitled (Title of the Thesis) (Name of the Disciplines) (Inter disciplinary) Give under the seal of the Avinashilingam University this day of. Registrar
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Vice Chancellor

Vice Chancellor

APPENDIX H Admission Procedure The admission procedures could be completed by the Departmental Selection Committee of the University departments/ college admission committee / research institution committee, on the same lines of the M.A./M.Sc./ P.G. admission procedures of the University departments provided the following guidelines are adopted: a. The Departmental Selection Committee should be constituted by the Head of the Department with two recognized guides in the department with the proposed guide (a minimum of three members should be in the committee) as convener. If only one guide is available in any department, such department should constitute the above committee with the guides available from the neighboring departments. The minutes of the selection process duly signed by the Departmental / college admission committee shall be appended.

b. A check list of certificates (except Transfer Certificate) verified and certified by the admission committee shall be enclosed. c. Every applicant for Ph.D. must be checked for her eligibility, category of Registration, vacancy condition available with the Supervisor etc. d. With regard to a candidate proposing to work on the contribution of living author(s), a brief research proposal for conducting Ph.D. in the format (Appendix A), and a self declaration duly certified by the supervisor should be forwarded along with necessary permission obtained from the concerned author(s).
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e. Subject to the above conditions, the head of the departments of the University on approval by the department / Campus admission committee can issue the Ph.D. admission letter. However, the provisional registration shall be issued by the University after ratifying the admission. f. Ph.D. Registration application form shall be forwarded to this office only after getting the approval for admission to the Ph.D. programme from this University.

ADMISSION The admission should be made purely on merit basis: i. ii. 50% of marks shall be from the qualifying examination. The entrance test which will be conducted by the respective department shall carry a maximum of 100 marks as detailed below: Type of Examination Written Oral Total Maximum marks 75 25 100

Sl. No. i) ii)

iii. The candidate should secure at least 50 marks out of 100 marks in the entrance test (Written and Oral). iv. The candidate should take the examination only in the subject for which she has applied for admission to the Ph.D. programme. v. The Head of the department may design the question paper for the entrance test, the question paper has to be set and valued by the respective admission committee of the departments only.
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vi. The candidate with fellowship from the UGC, CSIR etc. / Project Fellow appointed in the major research project from funding agency / and teachers working in affiliated colleges shall be exempted from appearing for entrance test. vii. If the candidates have passed Masters degree in grading system, they may be asked to get equivalent marks or classification for the same from the University concerned and the same may be forwarded to the office with the selected list. viii.The conditions for admission prescribed under the regulations in respect of the Ph.D. programme should be strictly followed. All candidates should have passed two years PG degree course after three years first degree course and higher secondary of 12 years duration or two years PG degree course after three years first degree course with one year pre University under 11 years SSLC (10+2+3+2 / 11+1+3+2). Candidates who have passed the PG degree examination with less than 17 years of total duration of the course are not eligible for admission to the Ph.D, programme. ix. The Head of the Department of the University should insist on the production of an eligibility certificate obtained from the Registrar of this University, before granting admission to them in respect of candidates who have passed their qualifying examination from other boards / Universities. x. While forwarding the admission list the following should be furnished a. The applications of the candidates who have applied for the Ph.D. programme along with the enclosures. b. List of the candidates applied, interviewed and selected [as per the format given in the last page].

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c. Minutes of the meeting of the Departmental selection Committee with signatures of all the members. d. The check list of certificates (Transfer certificate) verified and certified by the departmental admission committee. e. In case of foreign candidates a research visa obtained from the respective High Commission / Embassy or through Human Resource Development, Ministry of Education, Govt. of India, New Delhi, for the period of the Ph.D. programme. (Two or three years as the case may be). xi. The fees payable to the university should be collected from each candidate and remitted to the university after receipt of the communication regarding approval for admission to the Ph.D. programme from this University. The ultimate responsibility of admission rests only with the Heads of the Departments of the University concerned. If it is observed at a later stage that the admission given by the University Department is incorrect, the same will be cancelled by the university at any stage of the Ph.D. Programme. The Heads of the Departments of the University should certify that the selections are made on the basis of guidelines issued by the University. Permission for Admissions should be reported to the authorities in the following formats:

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i. List of Candidates applied

Sl.No. Name of the Candidate Community OC/BC/ MBC/ SC/ST Qualification (10+2+3+2) / (11+1+3+2) / (OUS PG ) Marks in PG Exams Name of the University

ii.

List of Candidates interviewed Name of Candidate Community OC/BC/ MBC/ SC/ST Grand Total Marks in PG Exams (50) Marks in Entrance Exam Written(40) Oral(10) Total(50) P.G. Exam +E.E. (100)

SI.No.

iii. List of Candidates selected

SI.No.

Name of the Candidate

Community OC/BC/ MBC/ SC/ST

Grand Total P.G. Exam + E.E. (100)

Rank / Selection / Waiting list

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