Presentation On SAP Reporting Workshop - Final

Report on Mandatory Reporting from SAP
Workshop, Uyo (May 5 14, 2014)

May 20, 2014
2
Contents
Background
Section Page
3
Summary of Outcomes
Sample Reports
Resolutions and Key Next Steps
7
26
98
Enhancements and New Modules to Implement 95
3
Recently, GMD directed that all business reports are to be produced from the SAP
platform
All SBUs/CSUs are required to produce their reports in formats endorsed by CP&S
Consequently a formal SAP report development workshop was organized
The workshop had 83 participants drawn from the Planning, Finance and MIS Units of
SBUs/CSUs, and the SAP PMO and Transformation Office.
Background
4
The objectives of the workshop are:
Develop harmonized and standardized business reporting template from SAP
corporate wide
Obtain Stakeholders acceptance and adoption of these templates
Promote consistency in reporting across all SBUs/CSUs
Background
5
Work Approach
Day 1&2
Agenda
Week 1 Week 2
SAP overview
Harmonization
of syndicate
work
Generalize
agreed
template
Present
template,
outcomes and
next steps to top
management
Hands-on
training on
report
generation
Break out
sessions
Day 5 & 6 Day 7 Day 8 Day 9 Day 3 & 4
OBJECTIVE:
Roadmap and
blueprint
review.

Overall solution
architecture key
OBJECTIVE:
Review of all
processes

Integration
points
OBJECTIVE:
Generate
agreed
corporate wide
template

Dry run of
presentation
OBJECTIVE:
Obtain top
managements
comments/accep
tance of
workshop output

OBJECTIVE:
Begin to
develop
participants
SAP reporting
skills
OBJECTIVE:
Review of
specific
solutions.

Compile list of
reports
generated
Planning on
action items
NPDC/NGC/
NAPIMS/|CO
MD

PPMC/Retail
/Refinery

CHQ/IDSL/
NETCO
6
Contents
Background
Section Page
3
Summary of Outcomes
Sample Reports
7
26
98
7
A total of 59 Reports available in SAP and 22 to be modified out of the 102
reports considered.
Reports by Availability
8
16
22
59
102
To be developed
in SAP
Considered Available to
be modified
Available in SAP Outside SAP
SOURCE: Analysis from syndicate sessions
8
59 reporting templates available in SAP: 38 operational, 14 financial and 7 HR
Distribution of reports available in SAP
Reports available in SAP
1. 81 Reports availability in SAP:
o Available in SAP= 59
o Available to be modified in SAP = 22

2. Distribution of 59 reports available in SAP:
o Operational = 38
o Financial = 14
o HR = 7

12%
24%
64%
Financial
Operational
HR
27%
73%
Available to be modified
Available in SAP
9
38 Operational reports available in SAP: 21 upstream, 17 downstream
Reviewed Reports by Function
Breakdown of Operational Reports

Breakdown of 38 Operational Reports:
o Upstream = 21
o Downstream = 17

45%
55%
Downstream
Upstream
10
List of 102 considered reporting templates (1/3)
S/N Upstream S/N Upstream
1 FAAC meeting 17 Supply chain
2
National crude oil & gas prod. Summary by financial
arrangement
18
Government taxes/ dues (PPT, royalty, WHT, VAT,
NCD, NDDC levy, cabotage etc.
3
National crude oil & gas lifting & stock summary by
financial arrangement
19 Joint venture cash call templates
4
NNPC crude oil & gas sales & revenue profile (with OSP
& fiscal prices)
20
Production sharing contract cost
recovery/performance report
5
Performance report (terminal situation, production &
lifting, presidential and prices)
21 SUBCOM report templates
6 Monthly sales report 22 Joint venture oil operations (PSC)
7
Operational performance report (NPDC operational
overview)
23 Crude oil production report
8 Project status (capital projects) 24 Production reserve report
9 Revenue report (crude and gas sales) 25 Exploration and drilling work programme
10 Budget performance (MIS, billing, cash call) 26 APPA / OPEC
11 Stock report (stock valuation - plant) 27 GMD report on key projects
12 JV cash call 28 Stock report (material, crude oil & gas)
13 Billing statement 29 Sales report
14 PSC cost recovery report 30 Project status
15 JV/PSC oil operation 31 Revenue report
16 Production & reserves report 32 Trading account
11
S/N Financial S/N Financial
1 Budget performance report - OPEX 20 Bank payment report
2 Budget performance report - CAPEX 21 Estacode report
3 Budget performance report - revenue 22 AFE status report
4 Budget performance report - summary 23 Foreign/local procurement report
5 Budget performance report cash flow 24 Material/service receipt report
6 Trial balance 25 Material/service requisition report
7 Projects status report 26 Invoice prepayment audit report
8 Tax report 27 Training report
9 Project inflows 28 Bank reconciliation statements
10 Customers age analysis 29 MRM report
11 Vendors age analysis 30 Proposal (project sourcing) report
12 Financial statements 31 MIS total indebtedness report
13
Statement of profit or loss and other comprehensive
income
32
Customer payment/subcontractors invoice tracking
report
14 Statement of financial position 33 Summary of outstanding project invoice
15 Turnover & cost of sale reporting 34 Attestation report
16 Cash position 35 Intercompany reconciliation
17 LC tracking 36 HSE Incident report
18 Staff loans report 37
Engineering & project management staff
disposition
19 Cash & touring advances
12
S/N Downstream S/N HCM
1 Refinery stock overview
1
Total staff strength report
2 Daily production order
2
SBU/CSU staff distribution report
3 Confirmation of production order
3
State distribution report
4 Receipt of crude
4
Geopolitical zone distribution report
5 Evacuation of product report
5
Age report
6 Refinery stock inventory report
6
Annual retirement forecast report
7 Product cost material estimate report
7
Staff demography report
8 Production plan/actual cost report
9 Truck list
10 PEF computation report
11 Truck loading report
12 Sales report
13 In-transit stock report
14 PFI stock overview
15 Daily lifting report
16 List of station
17 Stock of products per depot report
18
Pipeline product tracking report/crude oil and products
movement by pipeline
19 Equipment status report
20 Import report (OPA and swap)
21 Product vessel/marine movement
22 Monthly production report
23 Ministerial report weekly
24 Refinery monthly structured
25 Daily refinery report (overview)
26 Maintenance report
13
List of 59 reporting templates available in SAP
S/N Upstream Downstream Financials HR
1
National crude oil & gas lifting & stock
summary by financial arrangement
Daily production order Trial balance
Total staff strength
report
2
NNPC crude oil & gas sales & revenue profile
(with OSP & fiscal prices)
Confirmation of production order Projects status report
SBU/CSU staff
distribution report
3
Performance report (terminal situation,
production & lifting, presidential and prices)
Refinery stock inventory report Project inflows
State distribution
report
4
Operational performance report (NPDC
operational overview)
Product cost material estimate
report
Cash position
Geopolitical zone
distribution report
5 Revenue report (crude and gas sales) Production plan/actual cost report Staff loans report Age report
6 Budget performance (MIS, billing, cash call) Truck list Cash and touring advances
Annual retirement
forecast report
7 JV cash call PEF computation report Bank payment report
Staff demography
report
8 Billing statement Truck loading report Estacode report
9 PSC cost recovery report Sales report
Foreign/local procurement
report

10
Government taxes/ dues (PPT, royalty, WHT,
VAT, NCD, NDDC levy, cabotage etc.
In-transit stock report
Material/service receipt
report

11 Joint venture cash call templates PFI stock overview
Material/service requisition
report

12
Daily lifting report
Invoice prepayment audit
report

13
Production sharing contract performance report
-producing & non producing
List of stations
Summary of outstanding
project invoice

14 Joint venture oil operations (PSC) Stock of products per depot report
MIS total indebtedness
report

15 Crude oil production report
Pipeline product tracking
report/crude oil and products
movement by pipeline

16 Exploration and drilling work programme Import report (OPA and swap)
17 Stock report (material, crude oil & gas) Product vessel/marine movement
18 Sales report
19 Project status
20 Revenue report
21 Trading account
14
List of 22 Reporting Templates Available in SAP and to be Modified
S/N Upstream Downstream Financial
1 FAAC report Refinery stock overview Budget performance report - OPEX
2
National crude oil & gas prod. Summary
by financial arrangement
Receipt of crude
Budget performance report -
CAPEX
3 Monthly sales report Evacuation of product report Tax report
4 Project status (capital projects)
Equipment status report

Customers age analysis
5
Cumulative crude production, lifting/lifting
revenue
Vendors age analysis
6 Computation of price variance Financial statements
7 JV /PSC oil operation LC tracking
8 Production & reserves report
10 GMD report on key projects
11 Stock report (stock valuation - plant)
15
Details of 22 Reporting Templates Available in SAP and to be Modified (1/7)
S/N Report Name Required Fields Available in SAP Remarks Report Type Module
1 Budget performance report - OPEX
1.
2.
3.
4.
5.
6.
7.
8.
9.
Cost Elements
Description
Annual Budget
Period Budget
Period Actual
Period Commitments
Period Variance
Period Variance %
YTD Balance
Available, to be
modified
Report need to be
modified to include
some fields
Management FICO
2 Budget performance report - CAPEX
1.
2.
3.
4.
5.
6.
7.
8.
9.
Cost Elements
Description
Annual Budget
Period Budget
Period Actual
Period Commitments
Period Variance
Period Variance %
YTD Balance
Available, to be
modified
Report need to be
modified to include
some fields
Management FICO
3 Tax report N/A
Available, to be
modified
Modification is
required to be able
to separate between
taxes for
incorporated and
Unincorporated
coys. F&A mgt is to
come up with a
policy on treatment
of WHT on
revenues.
Management FI
4 Customers age analysis
1

2.
Age Bands -
Flexible/User Defined
Breakdown of age
analysis by Document
Currency
Available, to be
modified
Report need to be
modified to include
some fields
Management FI
5 Vendors age analysis
1

2.
Age Bands -
Flexible/User Defined
Breakdown of age
analysis by Document
Currency
Available, to be
modified
Report need to be
modified to include
some fields
Management FI
16
6 Financial statements N/A
Available, to be
modified
Report is to be
customised to show
P/L at a glance. M&P
and GGA is to liaise
with SBUs and come
up with a general FS
template for NNPC
Management FI
7 LC tracking
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13
LC beneficiary
Description
Form M no.
Processing bank
LC no. With bank
Value in foreign currency
Naira equivalent
Exchange rate
Date of duty pymt
Amt of duty paid
Latest shipment date
LC expiry date
Any other info from M&P
Policy on LCs
Available, to be
modified
Customization of
another report is
required
Management
MM
FI
8 Refinery stock overview
Additional field for
Litre(Uom)
Available, to be
modified
Report need to be
modified to include
some fields
Management/
Operation
PP
9 Receipt of crude
Litre(Uom)
Available, to be
modified
Report need to be
modified to include
some fields
Management/
Operation
PP
10 Evacuation of product report
Litre(Uom)
Available, to be
modified
Report need to be
modified to include
some fields
Management/
Operation
PP
11 Equipment status report TBD
Available, to be
modified
Standard report
available in SAP.
Required fields for
customisation
Management PM
17
12a
FAAC Report

summary of export sales, receipts and
outstanding

Month, Quantity in BBLS, Unit
Price , Sales Value, Receiptsin,
Variance, Over Payments,
Lifting Deposit Payments, Bank
Charges, Debit/Credit note,
Total Outstanding all in US$,
Remarks
Available, to be
modified
Report/Form need to
be modified/defined to
include required fields
Management
SD, FI,
PSA
b.
Summary of receipts from crude oil export,
gas sales & other receipts
1.
2.
3.
4.
Receipts from Crude Export
Receipts from Gas Sale
Other Income

Available, to be
modified
Report/Form need to
Management
SD, FI,
PSA
c. Reconciled receipts
1.

2.

3.
4.
Crude Oil Qty (bbls)
Amount Due from Crude Sale
(Adjusted for Subsidy)
Amount due from Domestic Gas
Sale
Miscellanous Income
Total Payments on Crude, Gas
& Miscellanous Income, Debt
Repayment)
Available, to be
modified
Report/Form need to
Management
SD, FI,
PSA
d.
Computation of revenue from domestic
crude oil receipts
1.
2.
3.
4.
Crude Cost Due
Payment
Outstanding Subsidy
Amount Due

Available, to be
modified
Report/Form need to
Management
SD, FI,
PSA
e.
Gas sale profile and expected revenue -
LPG/NGL, domestic gas and NLNG
feedstock
1.
2.
3
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
Customer
Bill of Lading Date
Due Date
Vessel
Crude Type
Producer
AGR
Invoice no.
Qty in MTs
Unit Price
Sales Value in USD
Value @$79/BBL
Variance
Date paid
Amount Paid in USD
Variance in Value
Available, to be
modified
Gas template is still
being defined
Management
SD, FI,
PSA
18
f .
Summary of crude oil and gas
sales received
1.
2.

3.

4.
5.
6.
Sales Volume
Sales Value - Export and
Domestic
Actual Receipts - Export and
Domestic
Transfers
Debt Repayment
Outstanding
Available, to be
modified
Report/Form need to be
modified/defined to include
required fields Management
SD, FI,
PSA
g. NNPC MCA crude oil lifting
1.
2.
3
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
Customer
Bill of Lading Date
Due Date
Vessel
Crude Type
Producer
AGR
Invoice no.
Qty in BBLs
Unit Price
Sales Value in USD
FIRS - PPT
DPR - Royalty
FIRS - Education Tax
Carry Oil
Share Oil
Available, to be
modified
SD, FI,
PSA
h. NNPC MCA gas lifting
1.
2.
3
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
Customer
Bill of Lading Date
Due Date
Vessel
Gas Type
Producer
AGR
Invoice no.
Qty in MMBTU
Unit Price
Sales Value in USD
FIRS - GAS @ CIT
DPR - Royalty
FIRS - Education Tax
Carry Gas
Share Gas
Available, to be
modified
SD, FI,
PSA
19
S/N Report Name Required Fields
Available
in SAP
Remarks Report Type Module
i. Crude oil & gas customer profile
Received, Customer, B/L Date, Due
date, Crude Type, Producer, Quantity
Lifted, Vessel Name, Unit Price,
Crude Value, L/C Number, Bank
Address, Agreement, Invoice
Number, US BBLS, $ x BBLS,
Valuation Option, Expected Date
Received, Date Received, Waybill,
Dated, Compound Interest, Interest
Amount, Credit Note/Debit Note,
Amount Paid by Customer (e.g. lifting
Deposit), Total Amount Owed to/by
Customer
Available,
to be
modified
Compound Interest and Interest
amount is not available in SAP.
Modification is necessary
Management SD/FICO
13
National crude oil & gas prod.
Summary by financial arrangement

Producing Companies, Crude Type,
Actual Production(s), NNPC Liftings,
Company Liftings and Total Liftings
Available,
to be
modified
On going Solution modification Management SD
14 Monthly sales report
Received, Customer, B/L Date, Due
date, Crude Type, Producer,
Nominated Quantity, Quantity Lifted,
Vessel Name, Unit Price, Crude
Value, L/C Number,Bank Address,
Agreement, Invoice Number, US
BBLS, $ x BBLS, Valuation Option,
Expected Date Received, Date
Received, Waybill, Dated
Available,
to be
modified
On going Solution modification Management SD
15 Project status (capital projects)
Project/Sub-Project, Title, Description,
Duration, Comencement Date,
Budget, Revised Budget, Budget
Commitment, % Completion (Work
Done), Invoiced Amount, Payments,
Budget Balance, % Budget Spent,
Challenges and Comments
Available,
to be
modified
Management PS/FICO
20
16a
Cumulative crude
production, lifting/lifting
revenue
Asset, YTD Budget (BBLs), YTD
Actual (BBLs), Crude Type, YTD
Budget (=N=), YTD Actual (=N=)
Available, to be modified Solution not yet
deployed
Management PSA
b.
CAPEX summary
Core NPDC/JVs/PSCs/SCs,
2013 Approved budget, Other
2013 budget, Account Code,
Outstanding commitment,
Current month, Year to date,
Total Commit, Annual Budget
Balance and Comments
Available, to be modified Enhancement will
be required to get
Account Code
field in SAP
Management PS/FICO
c.
Crude & gas revenue
performance report
Details of Asset Type By Crude,
Budgeted Lifting, Actual lifted,
Budget price, Actual Price,
Budget Sales, Actual Sales,
Sales Variance, Remarks and
Performance by Monthly and
YTD
deployed
Management PS/PSA/
SD
d.
Computation of volume
variance
Budgeted Lifting, Actual Quantity
lifted, Budget price, Volume
Variance, Proportion of Variance
(%) and Remarks by Month and
YTD
deployed
Management PSA/PS
e.
Crude production
statistics
Details of Asset Type by Crude,
Field, Plan, Actual, Budgeted
Price, Variance and Remarks by
Month and YTD
deployed
Management PSA
17
Computation of price
variance
Budgeted Price, Actual Price,
Budgeted Lifting, Price Variance,
Remarks by Month and YTD
Available, to be modified
Solution not yet
deployed
Management PSA
21
18
Stock report (stock valuation -
plant)

Appropriate Template
not available
Solution not yet
deployed
Management PSA
19 JV /PSC oil operation
not available
Solution not yet
deployed
Management PSA
20 Production & reserves report
not available
Solution not yet
deployed
Management PSA
1.
2.
3

4.
5.
6.
7.
8.
Company
Asset
Description of
Activity/WBS
Period of Activity
Description of Item
Cost Presented
Cost Recommended
Comment/Remarks
Configuration
and
Customization
required.

Transaction not
posted to deliver
report
Management PS
22 GMD report on key projects
1.
2.
3.
4.
5.
6.

7.

8.
9.

10
.

11
.

12
.

Company
Project Type
Project Name
Description/Objective
Project Start Dat
Expected Completion
Date
Planned Project
Duration
Original Project Budget
Total Poject
Expenditure to Date
Current Year Project
Budget
Current Year Actual
Performance
Project Status -%
Completion
Issues/Challenges
Way Forward
Available, to be modified Management PS/JVA
22
List of 16 Reporting Templates to be Developed in SAP
S/N Upstream Downstream Financial
1 Production reserve report Ministerial report weekly Budget performance report - Revenue
2 APPA / OPEC Refinery monthly structured Budget performance report - summary
3 Production report Daily refinery report (overview) Budget performance report cash flow
4 Maintenance report
Statement of profit or loss and other
comprehensive income
5 Statement of financial position
6 Turnover & cost of sale reporting
7 AFE status report
8
Customer payment/subcontractors
invoice tracking report
9 Supply chain
23
S/N
Report
Name
Frequency Required Fields
Available
in SAP
Remarks
Report
Type
Module
1
Budget
performance
report -
Revenue
Periodic
1.
2.
3.
4.
5.
6.
7.
8.
Revenue elements
description
annual budget
period budget
period actual
period variance
period variance %
YTD balance
No Configuration and customization required Management FICO
2
Budget
performance
report -
summary
Periodic
1.
2.
3.
4.
5.
6.
7.
8.
9.
Cost/revenue
elements
description
annual budget
period budget
period actual
period commitments
period variance
period variance %
YTD balance
3
Budget
performance
report cash
flow
Periodic
1.
2.
3.
4.
5.
6.
7.
8.
Cost/revenue
elements
description
annual budget
period budget
period actual
period variance
period variance %
YTD balance
4
Statement of
profit or loss and
other
comprehensive
income
Monthly TBD No Currently being defined Statutory FI
5
Statement of
financial position
Monthly TBD No Currently being defined Statutory FI
6
Turnover & cost
of sale reporting
Periodic
1.
2.
3.
4.
5.
Project code
description
revenue
cost
difference
No
NETCO is to forward the current template for
customisation
Management
PS
SD
7
AFE status
report
Periodic TBD No CP&S will forward the requirements Management TBD
Details of 16 Reporting Templates to be Developed in SAP (1/2)
24
Details of 16 Reporting Templates to be Developed in SAP (2/2)
S/N Report Name Frequency Required Fields
Available
in SAP Remarks Report Type Module
8
Customer
payment/subcont
ractors invoice
tracking report
Periodic
1.
2.
3.
4.
5.
6.
7.

8.

9.

10.
SBU's invoice no.
SBU's invoice date
description
SBU's invoice amt
(N/$)
SBU's invoice due
date
subcontractor's name
subcontractor's
invoice no.
Subcontractor's
invoice amt (N/$)
subcontractor's
invoice date
subcontractor's
invoice due date
No Customization of report is required Management
PS/SD/MM/
FI
9 Supply chain Monthly
Appropriate template
not available
No Management MM
10
Production
reserve report

Appropriate template
not available
No SAP deployed only 2moths ago Management PSA
11 APPA / OPEC Periodic No Management
12 Production report Monthly TBD No Report need to be customised to fit template Management
13
Ministerial report
weekly
Weekly TBD No Report need to be customised to fit template Management
14
Refinery monthly
structured
Monthly TBD No Report need to be customised to fit template Management
15
Daily refinery
report (overview)
Periodic TBD No Report need to be customised to fit template Management
16
Maintenance
report
Periodic TBD No Report need to be customised to fit template Management
25
Contents
Background
Section Page
3
Summary of Outcomes
7
98
Sample Reports
26
26
List of 21 Upstream Reporting Templates Available in SAP (1/2)
S/N Report Name Required Fields Remarks Report Type Module
1
National crude oil & gas lifting
& stock summary by financial
arrangement

Month, opening stock by agreement types,
production (BBL) by agreement types, lifting
(BBL) by agreement types, closing stock (BBL)
by agreement types
Solution not yet
deployed
Management PSA
2
NNPC crude oil & gas sales &
revenue profile (with OSP &
fiscal prices)

Customer, B/L date, due date, crude type,
nominated quantity, quantity lifted, vessel name,
unit price, crude value, L/C number, pricing
option, API, destination, notes, DPR, FIRS,
Federation, PPMC, AF
Same report need to
be customised for
DPR, FIRS, federation,
PPMC, AF a/cs
Management SD
3
Performance report (terminal
situation, production & lifting,
presidential and prices)

Customer, B/L date, due date, crude type,
producer, nominated quantity, quantity lifted,
vessel name, unit price, crude value, L/C
number, bank address, agreement, invoice
number, pricing option, API, destination, notes,
DPR, FIRS, Federation, PPMC, AF
Solution not yet
deployed
Management PSA
4
Operational performance
report (NPDC operational
overview)

Metric, previous year actual, current year budget,
current year actual, current year % variance,
budget performance (%), variance analysis
Transaction not posted
to deliver report
Management PS
5
Revenue report (crude and
gas sales)

Vessel, acceptance date, nominated quantity,
revised volumes, type, lifted (bbls), B/L date,
equity, fiscal price, fiscal value ($), customer,
lifted code/no, production & remarks
Give NPDC display
right to COMD report.
Revised volumes,
fiscal price, lifted
code/no field may not
be in SAP
Management SD/PSA
6
Budget performance (MIS,
billing, cash call)
Management PS / JVA
7 JV cash call
Sub com, code, description, approved year's
budget (=N=) & ($), month cash call request,
month recommended cash call, ytd current
month cash call request, ytd previous month
recommended cash call, budget balance (after
cash call recommended) and remarks
Management JVA
8 Billing statement Appropriate template not available Management JVA
9 PSC cost recovery report Appropriate template not available Management PSC
10
Government taxes/ dues
(PPT, royalty, WHT, VAT,
NCD, NDDC levy, cabotage
etc.
Appropriate template not available Management FICO
27
List of 21 Upstream Reporting Templates Available in SAP (2/2)
11 Joint venture cash call templates
1.
2.
3.
4.
5.
6.
7.

UAP description
UAP codes
Budget for the year
Operator's performance
Napims recommended performance
Rejected performance (variance)
Budget balance
Need to be customised to fit
template requirement
Management JVA
12
1.
2.
3.
4.
Asset/OML
OPEX cost by WBS
CAPEX cost by WBS
Total
Transaction not posted to deliver
report
Management PSJVA
13
Production sharing contract
performance report -producing &
non producing
1.
2.
3.
4.
5.
Asset/OML
Ffield
Budget - OPEX & CAPEX
Actual - OPEX & CAPEX
Variance - OPEX & CAPEX
report
Management PSA
14
Joint venture oil operations
(PSC)
Appropriate template not available SAP deployed only 2months ago Management PSA
15 Crude oil production report Appropriate template not available SAP deployed only 2months ago Management PSA
16
Exploration and drilling work
programme
SAP deployed only 2moths ago Management PS
17
Stock report (material, crude oil
& gas)

Vendor, invoice no, split (%), invoiced vol
(scf), gas price ($/mscf), invoiced value
($), exch rate, gas price (N/mscf), invoiced
value (N) and remark
Challenge in capturing stock figure Management MM
18 Sales report
Customers, actual quantity (mmscf), billed
quantity (mmscf), price (=N=/mscf), sales
invoice (=N=), invoiced amount (=N=),
upstream (=N=/mscf), NGC (=N=/mscf) ,
revenue (=N=) and remarks
report
Management FICO/PS
19 Project status
Project description, award date,
commencement date, approve authority &
date, AFE number, name of contractor,
duration, project cost (=N=M), revised
project cost(=n=m), percentage
completion, final date of completion,
payment to date ( M), amt. Outstanding
( M), payment in 2013 ( M),
approved budget ($, =N=, and naira
equivalent), exchange rate N/$, remarks
report
Management PS
20 Revenue report Management
21 Trading account
Revenue/expenditure, indicators, planned,
actual, variance
report
Management PS
28
FAAC Report- Revenue Tcode- ZCOMDReport
Current Template
SUMMARY OF DECEMBER 2013 CRUDE OIL & OSO LIFTINGS AND VALUATIONS
S/N CUSTOMER B/L DATE CRUDE TYPE NOM QTY QTY LIFTED VESSEL UNIT PRICE $ CRUDE VALUE $ L/C NUMBER
FIRS ACCOUNT
1 COTE D IVOIRE 04/12/2013 OKWORI 400,000 398,057 BLUE SKY 111.353 44,324,841.12 EBXLC-13-37
2 ELAN OIL 07/12/2013 ERHA 997,500 997,888 DA LI HU 113.229 112,989,860.35 LCINL/13/0066
3 OANDO 12/12/2013 AKPO 997,500 997,030 NORDIC FREEDOM 112.491 112,156,901.73 LM126406CTS
4 VOYAGE 22/12/2013 BG 950,000 945,052 COSGRATE LAKE 110.147 104,094,642.64 SB011999130066
5 PTT 28/12/2013 ERHA 997,500 998,367 NORDIC COSMOS 110.055 109,875,280.19 LCEX2188718
TOTAL 4,336,394 483,441,526.03
AVERAGE PRICE 111.485
PPMC ACCOUNT
1 CALSON 08/12/2013 ESC 902,000 900,388 CAPE BRINDISI 111.597 100,480,599.64 LCINL/13/0070
2 CALSON 10/12/2013 BL 75,000 75,000 FAIRWAY 113.597 8,519,775.00 DOC-666364-G1
3 CALSON 10/12/2013 BL 950,000 992,003 FAIRWAY 113.597 112,688,564.79 DOC-666364-G1
4 CALSON 18/12/2013 BL 785,000 779,022 HS CARMEN 110.741 86,269,675.30 NLDM0102792
5 CALSON 20/12/2013 BL 950,000 996,070 YASA POLARIS 109.447 109,016,873.29 NLDM0102804
6 CALSON 28/12/2013 BL 780,000 777,434 VALCONCA 110.691 86,054,946.89 C1Z12939409
-
TOTAL 4,519,917 503,030,434.91
FEDERATION ACCOUNT
1 FUJAIRAH 02/12/2013 EA 950,000 947,567 CAPTAIN X KYRIAKOU 113.416 107,469,258.87 CI1344340-FNO
2 COTE D IVOIRE 05/12/2013 BL 300,000 299,783 NIPPON PRINCESS 112.116 33,610,470.83 NLDM0102668
3 REP OF MALAWI 07/12/2013 BL 950,000 996,315 COLORADO 112.829 112,413,225.14 LCIM2188057
4 CRUDEX 08/12/2013 QIL 950,000 949,579 ZOUZOU N 111.397 105,780,251.86 CI1345860/JLY
5 SAHARA 11/12/2013 FB 40,750 39,843 MARAN CASSIOPEIA 112.653 4,488,433.48 PA13ILC05103
6 ASTANA 15/12/2013 QIL 492,000 446,895 HUELVA SPIRIT 111.447 49,805,107.07 LCINL/13/0071
7 GLENCORE 17/12/2013 OKWORI 365,000 365,000 SOUTH SEA 106.747 38,962,655.00 C1Z12953409
8 DUKE OIL 22/12/2013 QIL 950,000 905,056 EUGENIE 113.55 102,769,108.80 C1Z12893409
9 DUKE OIL 22/12/2013 BL 950,000 949,194 EURONIKE 113.55 107,780,978.70 EXPLC2013T0016U
10 CALSON 23/12/2013 ESC 950,000 949,072 SCF ALDAN 109.509 103,931,925.65 DOC-666564-G1
11 MERCURIA 24/12/2013 QIL 609,000 564,264 NS BURGAS 109.298 61,672,926.67 40LT-F20611-RFWJ
12 OCEAN BED 26/12/2013 BB 212,000 211,562 NIPPON PRINCESS 111.263 23,539,022.81 PA13ILC05124
-
TOTAL 7,624,130 852,223,364.87
29
FAAC Report - Revenue - Tcode- Tcode- ZCOMDReport
SAP Report
30
Trading Account Report NGC
Current Template
31
Trading Accounts Report S_ALR_87013531
SAP Report
32
Billing Statement - GJLI2
33
Budget Performance (MIS, Billing, Cash Call) - ZBUDGET
34
Crude Oil Sales & Lifting Profile - ZCOMD_REPORT
35
JV Cash Call - GJRG_5JIC
36
JVA Trial Balance
37
Stock Report (Stock Valuation - plant) PSA71
38
Performance Report (Terminal Situation, Production/Lifting and Prices)
PSA73
39
Lifting Performance Report - PSA74
40
Project Status - CN42N
41
Monthly Sales Report VA05N
42
Annual / Revenue Report FBL5N
43
List of 17 Downstream Reporting Templates Available in SAP
S/N Report Name
Required
Fields
Remarks Report Type Module
1 Daily production order N/A
Report need to be modified to
include some fields
Management/Operation PP
2 Confirmation of production order N/A Currently being used. Management/Operation PP
3 Refinery stock inventory report N/A Meets business requirements Standard PP
4 Product cost material estimate report N/A
Report needs to be modified
to meet business requirement
Management COPC
5 Production plan/actual cost report N/A Meet business requirements Management COPC
6 Truck list N/A Currently being used Management TD
7 PEF computation report N/A Currently being used Management FI/MM
8 Truck loading report N/A Currently being used Management TD
9 Sales report N/A
Currently being used, SD yet
to be deployed in PPMC
Management SD
10 In-transit stock report N/A Currently being used Statutory TD
11 PFI stock overview N/A Currently being used Statutory
MM

12 Daily lifting report N/A Currently being used Management TD/MM
13 List of station N/A Currently being used Management SSR
14 Stock of products per depot report N/A Currently being used Management HPM/MM
15
Pipeline product tracking report/crude oil
and products movement by pipeline
N/A
Currently being used for
Mosimi Area
Management HPM
16 Import report (OPA and SWAP) N/A
Report need to be customised
to fit template
Management MM
17 Product vessel/marine movement N/A
Report need to be customised
to fit template
Management MM
44
Production Order Report: Tcode: COOIS
Current Template

PORT HARCOURT REFINING COMPANY LIMITED
DAILY OPERATION CONTROL FOR: 24HRS/48HRS/72HRS STARTING FROM 1200HRS OF 24/02/2014.
TO:EDO/MPPQC/MP/MM/METS/MPPU/DMPP/DMQC/DM F-P1/DM PE/DMF-P2/DMOILMOVT/RSS/S-A1/S-A2/S-A3/S-YCL/S-P
FROM: PRODUCTION PLANNING AND CO-ORDINATION.
(A) CRUDE RECEIPT PLAN.
REC. RATE 90,000BBLS/DAY 14,310M
3
/DAY
REC. TANK (F/P1) 50TK01C C/O TANK 50TK01E/D
REC. TANK (F/P2) 50TK01 C/O TANK 50TK01.
(B) UNITS THROUGHPUT PLAN.

UNITS
%
M
3
/HR
FEED TK
NO
AREA 1
CDU-1 VDU
60 60
600 216
50TK01 51TK04A
D/A B
AREA 2
NHU CRU-1 KHU
50 50 -
110 110 -
51TK01 51TK02B -
A NHU -
AREA 3
FCCU
-
-
-
-
AREA 4
DIMU HFAU
- -
- -
- -
- -
AREA 5
CDU-2 CRU-2
- -
- -
- -
- -

YIELDS WITHIN THE FOLLOWING LIMITS OF SPEC:
SRG: RVP 0.7Kg/Cm
2
, SRN FBP: 195
O
C, LDO CLOUD PT: +4
O
C(MAX), VGO SG:0.92 0.93
FCCG: 90% DIST. 130
O
C & FBP: 205
O
C (MAX).
(C) UNIT STREAMS R/D PLAN: (APPROX FLOW RATES ONLY FOR ON & S INFORMATION.
STREAM
F/P 1
C3 C4 SRG SRN SRK LDO HGO AR VGO VR HTN REF.
M
3
/HR 1 4 25 112 87 160 22 185 168 46 110 98
TK 52TK51 52TK51 52TK01 51TK01 52TK59 52TK61 52TK07 51TK04 51TK06 51TK05 51TK02 52TK02
R/D TK A A A B B A - A A B B A
NEXT TK 52TK53C 52TK54A - A - - - B - - CRU-1 -
STREAM C3 FCC C4 FCC FCCG LCO MCB HTK DIMATE DIM C3 ALK LPGAS - -
M
3
/HR - - - - - - - - - - - -
TK 52TK51 52TK51 51TK09 52TK06 52TK08
- - - - - - -
R/D TK - - - - -
- - - - - - -
NEXTTK - - - - - - - - - - - -
STREAM F/P 2 LPG SRG SRN SRK LDO AR/HPFO REF.
M
3
/HR - - - - - - -
TK - - - - - - -
R/D TK - - -
-
- - -
NEXT TK - - - - - - -
SRG LOADING ADVICE
S/N MARKETER PRODUCT
RECEIPT NO.
METER/TK -
NO
QTY (MT) HANDLING CHARGE
RECEIPT. NO.
LOADING EX
TANK
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
/ / / / / / / / / / / / / / / / / / / / / / / / / / / / / / /

P.T.O

45
Production Order Report: Tcode: COOIS
SAP Report
46
Stock Overview Report: Tcode: MMBE
Current Template
2.0 PRODUCTS STOCK LEVEL/EVACUATION (M
3
)
TRUCK PIPELINE
LPG - - - - - - -
PMS
6,708.00 15,964.00 10,524.00 - 12,148.00 12,148.00 -
HHK
4,462.00 5,320.00 4,267.00 - 5,515.00 5,515.00 -
AGO
9,329.00 11,370.00 9,701.00 - 10,998.00 10,998.00 -
LPFO
15,903.00 9,491.00 9,653.00 - 15,741.00 12,700.00 3,041.00
ASPH
5,468.00 - 47.00 - 5,421.00 5,421.00
-
Base Oils
- - - - - -
-
Waxes
- - - - - -
-
Kero Solvent
85.00 - 33.00 - 52.00 52.00 -
P/Chemical Prod.
- - - - - -
-
INITIAL
CLOSING
STOCK
OPENING
STOCK
FINAL
CLOSING
STOCK
EVACUATION
REMARK Variance MAKE
Closing stock excludes
3,009m
3
used as refinery
fuel oil and 32M
3
due to
water drained.
47
Stock Overview Report: Tcode: MMBE
SAP Report
48
Truck Loading Report: Tcode: Zloading_Report
Current Template
Bulk shpmt Loading Depot
Meter
Ticket Vehicle No LoadDate Carrier Transporter
Material
Number
Delivery
quantity Document
7000000000 IBADAN DEPOT 31135 ABC882XA 12/2/2013 79901117 KEBUSAPH LIMITED PMS 40000.000 1
7000000003 CAPITAL OIL. 32883 XA576BBR 12/2/2013 79900867 TALAMIZ NIG LTD PMS 32999.000 4
7000000004 CALABAR DEPOT 94383 XA477FSK 12/2/2013 79900840 SIMAM ENTERPRISES NI PMS 40000.000 5
7000000006 SATELLITE DEPOT 41911 XE916GME 12/2/2013 79900261 DANTITI GLOBAL SERVI PMS 40000.000 7
7000000009 CAPITAL OIL. 32828 XC177DKA 12/2/2013 79900555 MM ABDULLAHI NIG. LT PMS 36003.000 10
7000000010 CAPITAL OIL. 32979 XA546FSK 12/2/2013 79900840 SIMAM ENTERPRISES NI PMS 40000.000 11
7000000011 CAPITAL OIL. 32993 XB555FTA 12/2/2013 79900840 SIMAM ENTERPRISES NI PMS 40000.000 12
7000000013 CAPITAL OIL. 32951 XA561JMA 12/2/2013 79900451 ISA RUFAI KAURA VENT PMS 33001.000 14
7000000016 IBADAN DEPOT 31137 XA562BLR 12/2/2013 79900335 FAZ OIL PMS 40000.000 17
7000000018 CAPITAL OIL. 32897 XU284SMK 12/2/2013 79901027 WORKER BEE PMS 40000.000 19
7000000020 MOSIMI DEPOT 38781 XA268BUR 12/2/2013 79901076 OCEAN-LINKS INVESTME PMS 33000.000 21
7000000021 CAPITAL OIL. 32972 KMC427XA 12/2/2013 79900512 KGM LTD PMS 39999.000 22
7000000022 MATRIX ENERGY 62053 XB209FKY 12/2/2013 79900805 SAMJADA NIG. LTD PMS 40000.000 23
7000000023 CAPITAL OIL. 32950 XC889ZAR 12/2/2013 79900451 ISA RUFAI KAURA VENT PMS 32999.000 24
7000000026 SATELLITE DEPOT 41895 XA644NNG 12/2/2013 79900222 C&G OIL PMS 36000.000 27
7000000028 IBADAN DEPOT 31142 XA285GKA 12/2/2013 79900686 NJAWAI OIL COMPANY L PMS 40000.000 29
7000000029 IBADAN DEPOT 31139 XJ393KSF 12/2/2013 79900156 ASHIRU MAIKWAI NIG. PMS 40000.000 30
7000001518 CAPITAL OIL. 32971 XB784NSR 12/2/2013 79900259 DANMORI ENERGY SERV PMS 40001.000 31
7000000030 IBADAN DEPOT 31146 XH741RBC 12/2/2013 79900896 TRANS-JORDAN NIG. LT PMS 33000.000 33
7000000031 MATRIX ENERGY 62051 XC529GWA 12/2/2013 79900883 ALH. TIJJANI ZUBAIRU PMS 33000.000 35
7000000032 CAPITAL OIL. 32974 XK547PHC 12/2/2013 79900139 AMUSKI PMS 45000.000 36
7000000033 IBADAN DEPOT 31141 XA818KGG 12/2/2013 79901091 BGK ADAM NIG. LTD PMS 45000.000 37
7000000035 MATRIX ENERGY 62054 XN604EPE 12/2/2013 79900711 OLUMOJO LINE PMS 45000.000 39
7000000037 MATRIX ENERGY 62052 XM476ABC 12/2/2013 79900883 ALH. TIJJANI ZUBAIRU PMS 33000.000 41
7000000038 MATRIX ENERGY 62050 XC177AKK 12/2/2013 79900204 BGT INTERNATIONAL NI PMS 33000.000 42
7000000040 KADUNA DEPOT 107856 XG643DKA 12/2/2013 79900364 GAMBO IBRAHIM TUGE P AGO 33000.000 44
7000000042 IBADAN DEPOT 31143 XW459GGE 12/2/2013 79900374 GILBERT IGWEKA GLOBA PMS 45000.000 46
7000000044 MOSIMI DEPOT 38784 XP423LSR 12/2/2013 79900488 KABIGAN HAULLAGE NIG PMS 39990.000 48
7000000045 IBADAN DEPOT 31145 XX278FST 12/2/2013 79900348 FLASH OIL & GAS LTD PMS 45000.000 49
7000000046 MOSIMI DEPOT 38785 XS306LSR 12/2/2013 79900488 KABIGAN HAULLAGE NIG PMS 40000.000 50
7000000047 BENIN DEPOT 56754 GBZ114XA 12/2/2013 79901062 MANNAJOT PMS 45001.000 51
7000000049 IBADAN DEPOT 31140 XJ208KSF 12/2/2013 79900783 SA OLADITI PMS 33000.000 53
7000000051 IBADAN DEPOT 31136 XJ207KSF 12/2/2013 79900783 SA OLADITI PMS 33000.000 55
7000000053 PHC DEPOT 86831 XP101ABC 12/2/2013 79900151 ARKAD OIL & GAS LIMI PMS 43500.000 57
7000000055 WARRI DEPOT 62088 XR361BEN 12/2/2013 79901062 MANNAJOT PMS 33000.000 59
7000000057 PHC DEPOT 86980 XB673YLA 12/2/2013 79900806 SAMPARACO NIG. LTD PMS 40000.000 61
7000000059 CAPITAL OIL. 32875 KMC87XB 12/2/2013 79900187 BATAIYA PMS 45000.000 63
49
Truck Loading Report: Tcode: Zloading_Report
SAP Report
50
Truck List Report: Tcode: ZTRLIST
Current Template
Carrier Vendor Name 1 Vehicle No Vehicle text TD misc.identifier Max.vol. Street
50000011 50000011 WAILA TRANSPORT LTD XA661NFD 19966 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE
50000011 50000011 WAILA TRANSPORT LTD XA662NFD 1M2AA1497W119158 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE
50000011 50000011 WAILA TRANSPORT LTD XA663NFD 06Y3YLW004667 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE
50000011 50000011 WAILA TRANSPORT LTD XA666NFD 1M2AA14Y0YW119971 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE
50000011 50000011 WAILA TRANSPORT LTD XA667NFD 119968 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE
50000011 50000011 WAILA TRANSPORT LTD XA693AUY 124811 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE
50000011 50000011 WAILA TRANSPORT LTD XA876GGW 17688 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE
50000011 50000011 WAILA TRANSPORT LTD XB220BBJ 014464 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE
50000011 50000011 WAILA TRANSPORT LTD XB221BBJ 1M2AA0Y2XW014465 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE
50000011 50000011 WAILA TRANSPORT LTD XB223BBJ IM2AA07Y48XW014447 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE
50000011 50000011 WAILA TRANSPORT LTD XB225BBJ 1M2AA07Y9XW014480 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE
50000011 50000011 WAILA TRANSPORT LTD XB226BBJ 14440 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE
50000011 50000011 WAILA TRANSPORT LTD XB227BBJ IM2AAO7Y6XWO14467 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE
50000011 50000011 WAILA TRANSPORT LTD XB230BBJ IM2AAO7Y7XWO14445 MACK 1,000,000.00 4 SHONGO HOUSING ESTATE
50000011 50000011 WAILA TRANSPORT LTD XB432BKD 7069 MAN 1,000,000.00 4 SHONGO HOUSING ESTATE
51
Truck List Report: Tcode: ZTRLIST
SAP Report
52
Material List
53
Sales Order Report
54
Truck Loading Report
55
Truck Report
56
Warehouse Stock Report
57
List of 14 Financial Reporting Templates Available in SAP
1 Trial balance N/A Meets business requirements, variant
for HQA TB is to be defined
Standard FI
2 Projects status report N/A Meets business requirement Management PS
3 Project inflows N/A Meets business requirement Management PS
4 Cash position 1.
2.
3.
4.
5.
6.
SBU/CSU
Opening
Balances
Inflows
Outflows
Closing balances
FICO has limited feature, acquisition
of Treasury Management will handle
this better. For now, a report will be
designed to track bank accounts
balances across the corporation
Management FI
5 Staff loans report N/A Integration with HCM required to get
breakdown of loans by staff
Management HCM
FI
6 Cash and touring advances N/A Meets business requirements Management FI
7 Bank payment report 1.
2.
3.
4.
5.
S/N
Date paid
Beneficiary
Paying bank
Amount paid
Meets business requirements Management FI
8 Estacode report N/A Summary of estacode paid
directorate by directorate
Management CO
9 Foreign/local procurement report N/A Meets business requirements Management MM
10 Material/service receipt report N/A Meets business requirements Management MM
11 Material/service requisition report N/A Meets business requirements Management MM
12 Invoice prepayment audit report N/A Meets business requirements Management WF
13 Summary of outstanding project invoice N/A Meets business requirements Management PS/SD
14 MIS total indebtedness report N/A Meets business requirements Management FI
58
Project Status Report: Tcode- S_ALR_87013558
Current Template
NATIONAL ENGINEERING & TECHNICAL CO. LIMITED
PROJECT PERFORMANCE REPORT FOR YEAR 2011
Accounting Period: 01/2011
To: 12/2011
PROJECT CODE AND NAME REVENUE (=N=) COST (=N=) VARIANCE (=N=)
J1202-GBARAN UBIE INFILL PROJT 1,211,716,857.97 719,335,667.97 492,381,190.00
J1191-EGINA FIELD DEVELOPMENT 91,797,124.59 0.00 91,797,124.59
J1223-PIGGING FACILITIES-PHSE3 20,570,614.67 27,077,092.11 -6,506,477.44
J1215-PROV. OF MANPOWER SUPPLY 13,556,510.63 0.00 13,556,510.63
J1218-FACILITIES MYSTRA FPSO 10,251,164.18 842,277.00 9,408,887.18
J1212-REPAIR OF ESCRAVOS IMPOR 5,835,179.68 2,459,480.00 3,375,699.68
J1210-USAN FPSO 3D MODEL ANIMA 4,534,761.00 210,420.00 4,324,341.00
J1198-NEW ATLAS COVE JETTY 4,217,045.77 113,000.00 4,104,045.77
------------------------------------------ ------------------------------------------ ------------------------------------------
6,912,061,785.83 4,338,222,025.78 2,573,839,760.05
=========================== =========================== ===========================
59
Project Status Report: Tcode- S_ALR_87013558
SAP Report
60
Trial Balance: Tcode- S_PL0_86000030
Current Template
INTEGRATED DATA SERVICES LTD
Account Number Account Name Openng Balance Debit Total 2013 Credit Total 2013 Closing Balance
NNCA/1211040 IDSL ZENITH INTER. B 417,247,388.12 202,229,118.27 0 202,229,118.27
NNCA/1211041 IDSL ZENITH INTER. B -1,272,145.36 0 -2,476,050,185.02 -2,476,050,185.02
NNCA/1211042 IDSL ZENITH INTER. B -220,694,696.42 0 -449,705,002.49 -449,705,002.49
NNCA/1211050 IDSL UNION BANK (MIS 3,641,756.37 3,641,756.37 0 3,641,756.37
NNCA/1211051 IDSL UNION BANK (MIS 3,800,000.00 3,800,000.00 0 3,800,000.00
NNCA/1211052 IDSL UNION BANK (MIS -3,800,030.00 0 -5,126,175.74 -5,126,175.74
NNCA/1211060 IDSL GUARANTY TRUST 7,612,697.38 58,294,335.38 0 58,294,335.38
NNCA/1211061 IDSL GUARANTY TRUST -16,000.00 0 -127,728,243.73 -127,728,243.73
NNCA/1211062 IDSL GUARANTY TRUST 416,455.42 0 -807,614,851.23 -807,614,851.23
NNCA/1211070 IDSL ECOBANK PLC 1,985,402.72 1,985,402.72 0 1,985,402.72
NNCA/1211071 IDSL ECOBANK PLC - 10.8 10.8 0 10.8
NNCA/1211072 IDSL ECOBANK PLC - -6.39 0 -6.39 -6.39
NNCA/1211080 IDSL UBA SAKPOMBA RO 7,930,904.27 42,918,673.42 0 42,918,673.42
NNCA/1211081 IDSL UBA SAKPOMBA RO 90,000,000.61 0 -96,987,680.58 -96,987,680.58
NNCA/1211082 IDSL UBA SAKPOMBA RO -90,000,000.61 0 -22,193,469.03 -22,193,469.03
NNCA/1211090 IDSL ZENITH - JV 172 26,274,611.54 15,567,460.89 0 15,567,460.89
NNCA/1211091 IDSL ZENITH - JV 172 -8,146,620.00 0 -12,292,920.00 -12,292,920.00
TRIAL BALANCE FOR THE PERIOD JANUARY TO SEPTEMBER, 2013
61
Trial Balance_IDSL: Tcode- S_PL0_86000030
SAP Report
62
Trial Balance Report _NETCO: (S_PL0_86000030)
63
Bank Payments Report: Tcode- FBL3N
Current Template
G/L Account 1210122
Company Code 1000
Assignment DocumentNo BusA Type Doc. Date PK Amount in local cur. LCurr Tx Clrng doc. Text Account Description
20140304 1500001645 ZP 04.03.2014 50 -6,191,167.50 NGN BOLD CONCEPTS & STANBLESS NIG LTD
20140304 1500001647 ZP 04.03.2014 50 -206,088.43 NGN WAYNE (W.A.) LTD
20140304 1500001648 ZP 04.03.2014 50 -4,033,800.00 NGN WAYNE (W.A.) LTD
20140304 1500001652 ZP 04.03.2014 50 -1,261,575.00 NGN USIOMON NIGERIA ENT. LTD
20140304 1500001662 ZP 04.03.2014 50 -2,010,366.00 NGN DIGITAL COLORS LTD
20140307 1500001781 ZP 07.03.2014 50 -3,660,466.97 NGN ASHIRU MAIKWAI NIG. LTD
20140307 1500001784 ZP 07.03.2014 50 -586,629.99 NGN CILIASH VENTS LIMITED
ACCESS BK OPERATIONS- outgoing payments
64
Bank Payments Report By Bank -Tcode- FBL3N
SAP Report
65
Bank Payments Report By Vendor: S_P99_41000099
66
Accounts Receivables: Tcode- S_ALR_87012172
Current Template
SUMMARY OF OUTSTANDING INVOICE
PROJ. NO. PROJECT NAME CLIENT NAME USD NGN
1133 CONSULTANCY SERVICES FOR 7TH TAM NNPC - KRPC 291,353.72 55,547,755.64
1190 FEED FOR OKONO/OKPOHO GAS RE-INJECTION PROJEC NNPC - NPDC 2,769,155.65
1198 NEW ATLAS COVE JETTY AND UPGRADES TO ISPS COD NNPC - NAPIMS 27,447.84 2,824,181.28
1203 COST ESTIMATION WORK FOR NIGERIAN GAS COMPANY NNPC - NGC 964,472.67 3,663,749.25
1208 WESTERN SWAMP RE-ENTRY PROJECT NNPC - NAPIMS 220,976.57 2,762,424.00
1211 PRINTING OUT OF MAPS IN A0 FORMAT FOR GED E&T (N NNPC (ETD) 317,332.20
1212 REPAIR OF ESCRAVOS IMPORT BERTH PLATFORM RISE NNPC (ETD) 30,475.20 1,424,915.00
1217 KRPC MINI TAM FOR LUBES AND LAB PLANTS NNPC - KRPC 371,476.49 35,330,631.69
1218 ANTI-CORROSION MAINTENANCE ON FPSO MYSTRAS NNPC - NPDC 10,251,164.18
NNPC PROJECTS 1,906,202.49 114,891,308.89
67
Accounts Receivables: Tcode- S_ALR_87012172
SAP Report
68
Expenditure Local Travelling:KSB1
69
OPEX Budget Performance CHQ (S_ALR_87013611)
70
Performance Breakdown by Period CHQ (S_ALR_87013640)
71
OPEX Budget Performance IDSL (S_ALR_87013611)
72
Project Structure Overview CN41N
73
Budget Overview (Dual Currency) Z_budget
74
Materials Stocks Report
75
Stock Value - Balances Report
76
Good Receipt/Invoice Receipt Report
77
Customer Due Date Analysis S_ALR_87012168
78
Accounts Receivable Customer Balance Report: FD10N
79
Customer Balances in Local Currency: S_ALR_87012172
80
Account Receivable Customer Sales:S_ALR_87012186
81
Customer Due Date Forecast: S_ALR_87012175
82
List of Vendors Down Payments: S_ALR_87012105
83
Vendors Age Analysis Report: S_ALR_87012085
84
Vendor Due Date Forecast: S_ALR_87012084
85
Financial Statement F.01
86
Cash Position/Bank Balance FBL3N
87
Outstanding Staff Advance S_ALR_87012105
88
Tax Report FBL3N
89
Audit Report ZAUDITREPORT
90
S/N Report Name Remarks Report Type Module
1 Total staff strength report Functional Management HCM
2 SBU/CSU staff distribution report
Functional

Management HCM
3 State distribution report
Functional

Management HCM
4 Geopolitical zone distribution report
Functional

Management HCM
5 Age report
Functional

Management HCM
6 Annual retirement forecast report
Functional

Management HCM
7 Staff demography report
Functional

Management HCM
List of 7 HR Reporting Templates Available in SAP
91
HCM Reports Interface
92
Retirement Forecast Report
Strategic Business Unit M1 M2 M3 M4 M5 M6 SS1 SS2 SS3 SS4 SS5 SS6 SS7 JS1 JS2 JS3 JS4 TOTAL
Junior
JS4 - JS1
Senior
SS7 - SS1
MGT
M6 - M1
CHQ 0 1 1 2 2 4 7 3 3 1 2 2 0 2 0 2 1 33 5 18 10
NAPIMS 0 0 0 0 2 4 2 0 1 0 0 1 0 0 0 0 0 10 0 4 6
NPDC 0 0 0 0 2 3 0 0 0 0 0 0 0 0 0 0 0 5 0 0 5
NGC 0 0 0 0 0 0 3 0 0 2 0 1 0 1 0 0 0 7 1 6 0
IDSL 0 0 0 1 0 1 0 0 0 1 0 0 0 0 0 0 0 3 0 1 2
NETCO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
PPMC 0 0 0 0 1 3 13 2 4 2 3 3 5 5 0 0 0 41 5 32 4
HYSON/CALSON 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
PHRC 0 0 0 0 1 1 6 2 3 1 1 1 3 2 0 0 0 21 2 17 2
KRPC 0 0 0 0 1 1 5 0 1 0 1 1 0 1 0 0 0 11 1 8 2
WRPC 0 0 0 1 0 3 4 1 2 0 0 1 0 4 0 0 0 16 4 8 4
R & D 0 0 0 0 1 0 1 0 0 0 0 0 1 0 0 0 0 3 0 2 1
LZO 0 0 0 0 0 0 0 0 2 1 0 0 0 0 0 0 0 3 0 3 0
BMZ 0 0 0 0 0 0 1 0 0 0 0 0 1 0 0 0 0 2 0 2 0
KZO 0 0 0 0 0 0 0 0 1 0 2 0 2 0 0 0 0 5 0 5 0
PHZO 0 0 0 0 0 0 0 1 1 1 0 1 0 1 0 0 0 5 1 4 0
WZO 0 0 0 0 0 0 2 0 0 0 1 0 0 0 0 0 0 3 0 3 0
Data Migration 0 0 1 1 0 2 1 0 0 0 0 0 0 0 0 0 0 5 0 1 4
TOTAL 0 1 2 5 10 22 45 9 18 9 10 11 12 16 0 2 1 173 19 114 40
93
Staff Distribution by Gender Report
Gender M1 M2 M3 M4 M5 M6 SS1 SS2 SS3 SS4 SS5 SS6 SS7 JS1 JS2 JS3 JS4 TOTAL
Junior
JS4 - JS1
Senior
SS7 - SS1
MGT
M6 - M1
Male 1 7 37 91 308 591 1265 552 716 1652 703 709 566 946 199 132 2 8477 1279 6163 1035
Female 0 0 2 19 76 129 313 158 168 371 193 148 42 81 17 7 0 1724 105 1393 226
Total 1 7 39 110 384 720 1578 710 884 2023 896 857 608 1027 216 139 2 10201 1384 7556 1261
94
Contents
Background
Section Page
3
Summary of the Outcomes
7
98
Sample Reports
26
95
Enhancements and New Modules to Implement
95
Enhancements and new modules to implement
Aside the reports that were considered, participants also requested for enhancements and
new modules that are critical to their business operations.
96
Enhancements and new modules to implement
Enhancements
S/N Downstream Affected SBUs/CSUs
1
Floating Mega Stations operations
NNPC Retail
2
LPG, Lubricant and NFR operations and Sales
NNPC Retail
3
Bunkering Sales activities
NNPC Retail
4
Ability to report on Regional Structure
NNPC Retail
Financial
1 Revenue calculation by Refineries GFAD, PHRC, KRPC and WRPC
2 Assets Report (Fixed and Movable) GFAD
3 Insurance Premium/Claims GFAD
New Modules
S/N Modules Affected SBUs/CSUs
1 Project Systems R&D, NNPC Properties
2 Business Planning and Consolidation (BPC) F&A, Planning Units Corporate Wide
3 Treasury Management GFAD
4 Talent Management HR
5 Travel Management HR
97
Contents
Background
Section Page
3
Summary of the Outcomes 7
Sample Reports
26
95
Enhancements and New Modules to Implement
Resolutions and Detailed Action Items 98
98
Resolutions : Mandatory Reporting Workshop from the Corporate SAP System
1
5
Registration of vendors, which are master data records, will continue to be done centrally
at CHQ for all SBUs/CSUs

Many reports considered by the workshop participants were PS module driven. Therefore,
all SBUs/CSUs in whose domain PS module was deployed should commence very active
usage immediately so as to maximize PS module reporting capabilities

There are limited features in SAP to enable the generation of Cash Flow Report. However,
the acquisition and deployment of Treasury Management sub module will make it possible
to have the desired Cash Flow Report

All users should be adequately provided with working tools i.e., Desktops, Laptops, UPS,
etc.

Reports to be generated from the SAP system will only constitute data while narratives
(reasons for variance, for e.g.) will still be given or added by the report collator

It was unanimously agreed that majority of the operational reports for both PPMC and
NNPC Retail are already in the system and can be generated by the users

2
3
4
6
99
Resolutions : Mandatory Reporting Workshop from the Corporate SAP System
7
8
9
Regional reporting being requested by NNPC Retail cannot be achieved because it was
not contained in the initial deployment blueprint and hence there is no structure that
supports such in the NNPC Retail SAP solution

Agreed that staff should be more dedicated to their jobs to mitigate against SBUs/CSUs
employing body shop and increasing operational costs

SBUs and CSUs in NNPC should synergize and work together so as to have complete,
accurate and reliable data across the corporation
100
Top Action Items: Mandatory Reporting Workshop from the Corporate SAP System
Action Items/Next Steps
Responsible Due Date
Need to urgently address the slow and
epileptic connectivity issues plaguing all
the SBUs/CSUs Corporate wide

GED
E&T/
GGM ITD
Immediately
Issues/Context
Unstable connectivity in
SBUs/CSUs
Organize follow up trainings for participants
and other critical users to bridge their
knowledge gap and improve their
competencies
SAP PMO
August 2014
SAP Knowledge Gap
Re-emphasise SAP governance/steering
to vigorously drive SAP adoption
corporate wide

Strengthen OCM activities in
SBUs/CSUs

Constitute an NNPC SAP Club and user
groups based on modules to promote
interaction and serve as Change Agents

Top
Mgt./SAP
PMO/TO
Immediately
Low to Medium SAP
adoption
1
2
3
SBUs/CS
Us/SAP
PMO/TO
SAP
PMO/TO
Immediately
Immediately
101
Top Action Items: Mandatory Reporting Workshop from the Corporate SAP System
SBUs/CSUs to expedite the cleansing and
population of master data for upload into SAP
by the Master Data Team in CHQ and
capturing of transactional data by users.

Need to fast-track the acquisition of a
Catalogue Management tool to speed up
master data creation and enable full use of the
MM module
SBUs/CSUs/
SAP PMO
Immediately
Issues/Context
Low level of Master Data
hindering the full adoption
of the MM Module
Need to identify staff that will understudy the
Solutions Delivery Managers as a measure for
effective succession planning
SAP PMO/
TO
Immediately
Succession Planning
4
5
Need for Top Management to freeze
transfers of critical/trained users of SAP for a
defined time period
Top Mgt.
/SAP PMO
Immediately
Frequent movement of
critical and super users
affect the pace of
embedding SAP in
SBUs/CSUs
6
GGM
ITD/GGM
GMMD
Immediately
102
Key Action Items: Mandatory Reporting Workshop from the Corporate SAP System
Organize follow up trainings for
participants and other critical users to
bridge their knowledge gap and improve
their competencies
SAP PMO
August 2014
Issues/Context
Knowledge gap for workshop
participants and other critical
users
SBUs/CSUs to expedite the cleansing and
population of master data for upload into SAP
by the Master Data Team in CHQ.
Need to fast-track the acquisition of a
Catalogue Management tool to speed up
master data creation and enable full use of the
MM module
SBUs/CSUs/
SAP PMO
Immediately
Slow cleansing and
population of master data
SBUs/CSUs to always fill in prices for
materials when requesting for creation in
master data to provide accurate values in
stock account
SBUs/CSUs Immediately
Incomplete information in
populated master data
template
Need to have budgets approved early so
that they can be effective at the beginning of
the financial year.
Corporate Planning Department (CPD)
should be responsible for loading approved
Budget into SAP as they are the owners of
the budgeting process.
CP&S/CPD/
SAP PMO
As needed Delays in budget upload
into SAP
1
2
3
4
General
103
Activate the budget check (Funds Centre) on
SAP so that all issues and problems with
budget overruns will be resolved. However,
there is need for engagement with key
stakeholders prior to implementation
SAP
PMO/CPD
Immediately
Issues/Context
Budget monitoring function
in SAP system
Organize training on budget upload into SAP
for CPD staff
SAP PMO
Immediately
Budget upload skill gap in
CPD
Cost Engineering and SCMD to standardize
cost of stock items across NNPC
CED/SCMD
Immediately
Non-uniform pricing
Attach analysis of vendors on SAP to memo
that will be sent to MEXCOM Tenders Board
SBUs/CSUs Continuous
Price comparison in SAP
5
6
7
8
Provide glossary of SAP Terms to all
participants
SAP PMO Immediately
Definition of SAP Terms
9
General
10
Provide list of SAP users/module in
SBUs/CSUs
SBU Mgt./
Planning
Managers
Immediately
Adoption and Usage
11 Adoption and Usage
Develop training plan to bridge users SAP
knowledge and skills
GLD/SAP
PMO/TO
June 2014
104
Issues/Context
Need to define Trial Balance Report Code for
Headquarters Accounts alone, excluding CSUs
under CHQ in 0120 company code
SAP PMO Immediately
Segregation of CSU
accounts for reporting
purposes
Need to customize Revenue Budget
Performance Report in SAP with the following
fields: Cost/Revenue Element, Annual Budget,
Period Budget, Period Actual, Period Variance,
Period Percentage, Year to Date Balance
SAP PMO Immediately
Inadequate information
in revenue template
Need to customize OPEX Budget
Performance Report in SAP with the
following fields: Cost Element, Annual
Budget, Period Budget, Period Actual,
Period Commitment, Period Variance, Period
Percentage, Year to Date Balance
SAP PMO Immediately
in OPEX template
12
13
14
Need to customize a Summary Report that
will show Revenue, OPEX, CAPEX and
Cash Flow
SAP PMO
Immediately
Top Management
information need
15
General
105
Responsible
Due Date
Need to customize CAPEX Budget
Performance Report in SAP with the following
fields: Cost Element, Annual Budget, Period
Budget, Period Actual, Period Commitment,
Period Variance, Period Percentage, Year to
Date Balance
SAP PMO
Immediately
Issues/Context
in CAPEX template
Need to customize Withholding Tax Report in
SAP that will show clearly withholding taxes
from incorporated companies and that from
non-incorporated companies
SAP PMO
Immediately
Manual segregation of
taxes due to States and
FIRS
Need to customize Summarized Financials of
Vendor/Customer Ageing Analysis Report to
reflect flexible Age Band field, and a Total field
that shows breakdown by document currency
SAP PMO Immediately
in ageing analysis in
template
Financial Statement (FS) already in SAP to
be customized to show profit or loss at a
glance
SAP PMO
Immediately
in FS template
16
17
18
19
M&P and GGA to liaise with SBUs/CSUs
and agree on the precise format for financial
statement reporting
M&P/GGA
June 2014
Unification of FS format 20
General
106
Responsible
Due Date
Turnover and Cost of Sales Report to be
customized from PS module. NETCO FAD
to send the right template to be used for the
customization
SAP PMO/
NETCO FAD
May 2014
Issues/Context
Absence of Turnover and
Cost of Sales Reporting
Template in SAP
Customer Payment/Subcontractor Invoice
Tracking Report to be customized from PS
module
SAP PMO Immediately Absence of Customer
Payment/Subcontractor
Invoice Tracking Template
in SAP
Need for SAP PMO to push for the acquisition
of Treasury Management sub module of FICO
to enable the business report on cash flow
SAP PMO Immediately Absence of cash flow
report in SAP
Information on Letters of Credit to be pulled
from FICO and MM modules and used for
customizing Letters of Credit Report
SAP PMO Immediately Customization of Letter of
Credit Report
21
22
23
24
Need to expedite action on the integration of
HCM and FICO
SAP PMO May 2014 Non visibility of breakdown
of staff loan report in FICO
25
General
107
Responsible
Due Date
Pending when HCM-FICO integration will be
done, breakdown of loans on individual basis
to be supplied in soft copies to GFAD by GHR
whenever request is made
GFAD/GHR
Continuous
Issues/Context
Inadequate information on
loans in FICO
M&P and GGA to come up with a policy on
treatment of withholding tax on revenue, so that
SAP PMO can modify the system to reflect the
policy
M&P/GGA
SAP PMO
May 2014 Absence of policy on
treatment of WHT on
revenue
GGM R&D to write to GGM GMMD/SAP
justifying the need for deployment of PS in
R&D
GGM R&D/
GGM GMMD/
SAP
Immediately
Business need in R&D
CPD to provide template for AFE Status
Report to be customized in SAP
CPD/SAP
PMO
Immediately Absence of AFE report in
SAP
26
27
28
29
Establish/set up a change request
process for all our business processes in
SAP
SAP PMO/TO
TBD
Change Request
Management
30
General
31
Need for MIS
in the NNPC
Develop a comprehensive MIS for the
corporation
GED F&A TBD
108
Issues/Context
Fast-track the constitution of Process
Owners for all our business processes
corporate wide
SAP PMO/TO TBD Business Process
Ownership
Rekindle the SAP governance council to
vigorously drive SAP adoption corporate
wide using the Top down approach and the
Bottom up approach via floor shop (OCM
activities)
Top
Management/
SAP PMO/TO
TBD Low SAP adoption/usage
Corporate wide
32
33
All projects should be captured fully in the
PS Module
NPDC/NGC/
NAPIMS/COMD/
NETCO
Immediately
Low adoption and usage of
PS module for projects
34
Group Treasury should be invited to
subsequent workshops of this nature
SAP PMO Continuous
Stakeholder omission
35
Benchmarking with IOCs to decide how far
back we need to go on historical data
migration for each module
SAP PMO
ASAP Information preservation
36
General
109
Action Items/Next Steps Responsible
Due Date
Regularly update the approved M&P
Naira exchange rate information on NNPC
workplace
M&P/ ITD
Continuous
Issues/Context
Accurate information
Need to restore/ensure connectivity and
enforce usage at all NNPC Retail Mega
Stations
ITD/Retail
Management
Immediately
Absence of connectivity
Need to urgently address the slow and
epileptic connectivity issues plaguing all the
SBUs/CSUs Corporate wide
ITD
Immediately Slow and epileptic
connectivity
38
39
40
Conduct an independent assessment of
connectivity across the Corporation
GED E&T
May 2014 Poor connectivity 41
SAP PMO should factor in the new refinery
model proposed by CP&S in the
modification of SD module and reports for
NNPC
SAP PMO/
CP&S
ASAP Business need 37
General
Need for SAP PMO to push for the
acquisition of Business Planning &
Consolidation (BCP) and Talent
Management sub modules of FICO and
HCM respectively
SAP
PMO/HCM
Team
May 2014 Business Need 42
110
Responsible
Due Date Issues/Context
NPDC,NAPIMS,COMD and NGC should
furnish SAP PMO with reports required by
our partners for customization in SAP
NPDC/NGC/
NAPIMS/COMD
Immediately
Inadequate reports
1
Group Audit should be trained on SAP to
enable them audit NNPC JV/PSC partners
and associated companies efficiently
SAP PMO/
Group Audit
Knowledge gap
2
TBD
All Production Agreements in NNPC
should be properly documented
NPDC/NGC/
NAPIMS/
COMD
Immediately
Inadequate documentation 3
A conducive environment should be created
at the terminals to facilitate the deployment
and usage of SAP
COMD
Management
ASAP Inadequate facilities at
Terminals
4
Loan payments by crude lifting should be
made visible by entering them into SAP
COMD
Incomplete records
Continuous
5
NPDC and COMD should identify
required transaction display rights and
send to SAP PMO for authorization
NPDC/COMD/
SAP PMO
Immediately
Inadequate authorization
6
Upstream
111
Action Items/Next Steps Responsible
Due Date Issues/Context
Display rights for COMD Sales Report
to be extended to NPDC (for NPDC
cargoes only)
SAP PMO
Immediately
NPDC business need
7
Functional Naira and Dollar should be made
available in the report for NPDC so as to
enable them send one detailed report to the
partners (whose report is in dollars ) and
NNPC Management (whose report is in
Naira)
SAP PMO
Management reporting
need
8
Immediately
SAP PMO should configure the NGC
Stock Report to show the CUSTOMER
field to differentiate the individual
customer NGC is selling to
SAP PMO
Configuration
Immediately
9
Need to identify younger staff that will
understudy the upstream solutions delivery
manager who is currently the only NNPC
subject matter expert in upstream solutions
as a measure for effective succession
planning
SAP PMO
Succession planning
10
Immediately
Upstream
112
Responsible
Due Date
PPMC FAD needs training on clearing of
account balances
SAP PMO June 2014
Issues/Context
Knowledge gap in clearing
of account balances at
PPMC FAD
Need for SAP consultant to go back and sit
down with NNPC Retail and change the vendor
account for PPMC to have only one code and
not a separation between PFIs and daily liftings
SAP PMO/
Retail
June 2014 Dual vendor accounts
codes
Urgently organise a larger forum of
stakeholders to: decide on Refinery
Product Costing for all the refineries going
forward and harmonise Revenue
Calculation between F&A (using
Processing Fee) and the Refineries (using
PPRA Landing Cost)
CP&S/F&A
/R&P/SAP
PMO/TO
May 2014
Disparity in Product
Costing and Revenue
Calculations
1
2
3
Meet with users in PPMC and NNPC Retail
and review the operational reports in their
respective solutions with the objective of
making changes where required/applicable
SAP PMO/TO/
PPMC /NNPC
Retail
June 2014 Modification of business
reports
4
Downstream
113
Top Management to put in place a policy that
will enforce the release of materials (stock
transfer) among refineries when there is a
need
Top
management
Immediately
Issues/Context
Shortage of critical material
amongst plants
5
Organize a stakeholder (COMD, Group
Finance, CP&S, Group Treasury, PPMC and
M&P) meeting/engagement to urgently
decide on the treatment of Crude Swap,
OPA, etc. in SAP
SAP PMO/TO May 2014
SAP does not capture
crude swap and OPA
6
Active involvement of CP&S, M&P and
Group Treasury in the review and design of
the SAP solution for the 445,000 barrels of
domestic crude
SAP PMO
Reconciliation
7 Continuous
Downstream

Presentation On SAP Reporting Workshop - Final

Uploaded by

Copyright:

Available Formats

Presentation On SAP Reporting Workshop - Final

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Presentation On SAP Reporting Workshop - Final

Uploaded by

Copyright:

Available Formats

What were the objectives of the workshop?

What were the outcomes of the workshop?

Report on Mandatory Reporting from SAP

Workshop, Uyo (May 5 14, 2014)

You might also like