SmartDraw User's Guide2
SmartDraw User's Guide2
SmartDraw User's Guide2
Getting Started
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Selecting a Template................................................................................................................ 30
Template Previews and On-Demand Installation .................................................................... 32
Adding Objects to Your Drawing ............................................................................................ 34
Sticky Tool Selection............................................................................................................... 36
Drawing Lines and Curves ...................................................................................................... 36
Line Hops ................................................................................................................................ 39
Selecting Objects ..................................................................................................................... 40
Selecting with the Tab Key...................................................................................................... 42
Moving Objects ....................................................................................................................... 43
Re-Sizing Objects .................................................................................................................... 43
The Shape Properties Dialog ................................................................................................... 45
The Position and Size Dialog................................................................................................... 46
Rotating Objects ...................................................................................................................... 47
Flipping Objects....................................................................................................................... 48
Deleting Objects ...................................................................................................................... 49
Duplicating Objects ................................................................................................................. 49
50
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67
Using Tables
88
Arranging Objects
103
Using Layers
109
113
121
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Symbol Libraries
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141
150
162
173
174
Customizing SmartDraw
186
SmartDraw Licenses
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SmartDraw Tutorials
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Getting Started
Welcome to SmartDraw!
SmartDraw is the easy-to-use program that lets anyone draw great looking charts and
diagrams. You don't have to be an artist to get great results with SmartDraw.
Ready-made templates help you get started, and thousands of built-in SmartDraw
symbols provide a nearly unlimited selection of objects and graphics you can use in
your drawings. SmartDraw automatically aligns your shapes, symbols, lines, and text
for a perfect appearance, and the ready-made Design Styles can create a
professional-looking color scheme for your entire drawing with just a click of the
mouse.
SmartDraw works as a stand-alone program, and also as part of Microsoft Office and
other programs that support Object Linking and Embedding (OLE). You can insert a
SmartDraw drawing directly into Microsoft Word or PowerPoint with a simple copyand-paste. You can also insert Office documents, like graphs, equations, and
spreadsheets into your SmartDraw drawings.
SmartDraw is available in six different editions:
Installing SmartDraw
Before you can run SmartDraw, you must install it by running the Setup Program.
There are two ways to get the setup program file:
On a CD
Internet Download
Anyone can freely download the SmartDraw Trial Edition from
www.smartdraw.com. You can also download full versions of any SmartDraw
program that you have purchased.
In either case, the file you download to your computer is an installation program.
You must run it to install SmartDraw onto your system.
The simplest way to do this is to download the file to your desktop. This creates an
icon on your Windows desktop. You can then run the install program by double
clicking on its desktop icon. Alternately, you can run the installation program using
the Run command under the Windows Start menu.
CD
If you purchased SmartDraw on a CD, all you have to do is put the disc in your
computers CD drive, and the setup program, setup.exe, will start automatically. If
this does not happen, you must run setup.exe manually.
The easiest way to do this is to use the Run command, found by pressing the
Windows Start button. You will be prompted for the name of the program you want
to run. If you placed the SmartDraw CD in your computers Drive D, for example,
just type:
D:\SETUP
Then simply follow the directions displayed by the Setup program.
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Getting Started 11
no longer needs to use it, you can free that user's license using the network
administration features under the License command.
See SmartDraw Licenses for more information
Getting Help
SmartDraw offers extensive on-line help. There are several ways to access the help
system.
Help Menu
The Help menu shows several commands for accessing different Help functions.
View Tutorial displays a quick tutorial on drawing with SmartDraw. It covers the
basics to help get you up and running fast.
Contents display the Help table of contents. Double clicking on any of the
underlined items takes you to the screen for that topic.
Index presents the index to the Help system. If you start to type the name of the
subject you are looking for, the scrolling list of topics will show any words that
match.
Using Help explains the use of the Windows Help program. If this is not installed on
your system (by Windows), this command will not work.
Open the PDF User's Guide opens the full User's Guide in PDF (Adobe Acrobat)
format. If you do not already have the PDF User's Guide installed, you will be
prompted to install it in the background or download it from www.smartdraw.com.
NOTE: To open PDF files, you need the free Adobe Acrobat Reader installed on
your system. To download it, visit http://www.adobe.com.
Help in Dialogs
Dialogs are the little screens that pop up to ask you a question, provide information,
or take input from you. All dialogs contain a Help button. Pressing this button, or
typing the F1 key, opens the Help system to the section that describes that dialogs
functions.
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Getting Started 13
You can save drawings to a file on your hard disk using the Save or Save
As commands under the File menu. Pressing the Save button on the toolbar also
saves the drawing.
New drawings must be given a name before they are saved. You do this with the
standard Save Dialog you see in all Windows programs.
All program commands and actions apply only to the drawing in the Active
document window, which in Cascade or Tile mode has a blue title bar. Clicking on
the title bar of any document window makes that drawing active.
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Getting Started 15
Zoom Allows you to Zoom in (get closer to the drawing) or Zoom out
(get farther from the drawing). After selecting the tool, click the left mouse button to
zoom in, and the right to zoom out. See Changing the View.
Hyperlink Allows you to hyperlink an object in your drawing to another
drawing, document, or web page. See Hyperlinking to Files and Web Pages.
E-mail: E-mail your drawing to another computer user. See Three Ways To
Publish to the Web.
Publish to Web: Post your drawing on your own secure and personal Web
space on SmartDraw Net for free.
Open the Explorer Opens the SmartDraw Explorer in the Left Panel (if it
is closed).
Add a Table Inserts a new Table into your drawing. See Adding Tables
to a Drawing.
Add a Photo to the Drawing If you have the SmartDraw Image Plug-In
installed, this automatically opens the Plug-In to allow you to select a photo to insert
in the drawing.
You can find out what each button does by holding the cursor over it for a second or
more. A small yellow window pops up describing its purpose. This is called a
ToolTip.
The entire toolbar can be shown or hidden by selecting the Show Toolbar item
under the View menu.
The buttons on the Drawing Toolbar are as follows:
When the Selection button is active, clicking in the drawing selects, moves,
or resizes existing objects.
When the Multiple Selection button is active, clicking on an object selects
it without de-selecting other selected objects. This makes it easy to select many
objects at one time by clicking on them one after another.
When the Text button is selected, clicking on a shape opens it for text
entry. If you click in the background of the drawing, you create a new background
text object.
When the Straight Line button is selected, clicking and dragging in the
drawing draws a straight line. Dragging and dropping from the button also draws a
line.
When the Arc button is selected, clicking and dragging in the drawing
draws an arc of a circle. Dragging and dropping from the button also draws an arc.
When the Segmented Line button is selected, clicking and
dragging in the drawing draws a segmented line. The drop list allows you to toggle
between two types of segmented line: the regular square-cornered Segmented Line,
or a Curved Segmented Line. Dragging and dropping from the button also draws a
segmented line.
When the Automatic Connector button is selected, clicking and dragging
in the drawing draws an Automatic Connector. The drop list allows you to change
the connector type to any one of 20 different configurations. Dragging and dropping
from the button also draws an Automatic Connector.
When the Freeform Stepwise button is selected, you can draw a freeform
shape or line, made of straight segments, by clicking a series of points one after
another in the drawing. Hitting the Esc key or drawing a closed shape exits the
freeform drawing mode.
When the Freeform Continuous button is selected, you can draw a
continuous freeform line by clicking and dragging with the mouse in the drawing.
Releasing the mouse or drawing a closed shape ends the freeform drawing session.
The three Shape Buttons allow you to draw the shapes shown on
their faces. Using the drop list, you can configure each button to show any of the 24
standard shapes. You can specify the default size and proportions of the shapes by
double-clicking on the button.
The Fill Color button fills the interior of the currently selected shape, or
any new shapes you add, with the currently specified fill color. You can change the
fill color by using the drop list.
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Getting Started 17
The Line and Border Color button changes the color of the currently
selected line, or the border of the currently selected shape, to the specified color. Any
new lines that you add, or the borders of any new shapes, will have this color by
default. You can change the color by using the drop list.
The right-most
section of the toolbar contains the Text Tools. These are the standard text tools used
by nearly all Windows programs. For details on the functions of these tools, see
Working with Text section.
The Status Bar in the lower-right corner of the document window displays the
coordinates of the cursor, and the dimensions of any currently selected shape, in the
units of the ruler.
Clicking in a ruler displays a temporary dotted line, called a Guide, which follows
the position of the cursor. This can be used to measure the position of an object in
the drawing. Clicking in the upper left corner, where the two rulers meet, and then
dragging, displays two of these lines forming a cross hair guide.
See also: Setting the Ruler Scale.
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Getting Started 19
Exiting SmartDraw
You can exit SmartDraw by using the Exit command under the File menu. You can
also click on the Close button (X) at the upper right corner of the program window.
Before the program quits, you are prompted to save any open drawings that have
been changed.
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A Library Preview
A Preview is a small thumbnail image of the symbols in the library. You can use it to
quickly see the contents of that library without having to open it.
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Results of a Search
The word-search index of the Explorer tree is rebuilt automatically when changes are
made to the content, but if you suspect trouble with the index, you can force it to be
rebuilt by holding down the CTRL key as you click on the Go (or Search)
button.
Alternately, you can double-click on it, in which case it will open as a docked library
below the Explorer Panel.
Explorer Favorites
At the top of the Explorer is a folder called My Favorites. You can drag Symbol
Libraries from other sections of the Explorer tree into Favorites to have them readily
available.
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Your Favorites folder contains a short cut to any library you add to it. It does not
create a copy of the library or move it from its original location. You can delete
library short cuts from Favorites without deleting the libraries themselves.
You can create your own sub-categories inside Favorites by clicking on the folder
with your right mouse button. You can also drag icons (and sub-folders) from one
Favorites sub-folder to another.
Your Favorites folder is stored in your personal preferences and is not shared with
any other user on a network installation.
catalog of symbol libraries available for searching, while using about 1% of the disk
space required by the full libraries if completely installed.
A preview is a small copy of a symbol library file that contains only the ToolTip
preview (the small thumbnail image you see when you browse through the tree).
Previews let you browse and search the library catalog as if it were completely
installed on your system. Previews are shown in the tree with white instead of yellow
icons.
When you attempt to open a symbol library preview, you are given the opportunity
to install the full library, using the Install Library Dialog.
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Progress Dialog
Once the symbol library download has begun, you can close the Download Dialog
and continue with your work. When the download is successfully completed the
library downloaded will open automatically in your SmartDraw program.
You must have access to FTP to install libraries from the SmartDraw web site. Inside
some corporations, this service is blocked. Talk to your network administrator if you
have difficulties.
Installing Symbol Libraries from the CD
If you opt to install new Symbol Library from the CD, the Install from the CD
Dialog appears. Place the SmartDraw CD into your CD Drive and identify the drive
using the Browse button.
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Selecting a Template
When you choose Creating a New Drawing in SmartDraw, youll see the Create
New Document dialog. You must choose a template from this dialog to begin your
drawing (even if its a blank template). Its important to choose a template that
matches the type of drawing you intend to create.
subcategory in the template list is identified by its own header bar, with the
thumbnails for that subcategory appearing underneath.
Some of these thumbnails represent true Templates, which are starting points for
diagrams. Some represent Examples, which are educational illustrations of finished
diagrams. You may find that some examples are similar enough to the drawing you
want to make that you can use them as starting points, also.
The Empty template in each category is unique to that category. For example, an
Empty flowchart template is different from an Empty org chart template. Although
they may look the same on the surface, the behind-the-scenes settings are carefully
specified for a particular type of drawing.
If you own one of the drawing-specific versions of SmartDraw (for example, the
Flowchart Edition) you may only see one category of templates (such as Flowchart
templates). If you have the Suite version, you will see template categories for many
types of drawings.
To open a template, double-click on it, or click on it and press the OK button.
Template Favorites
If you right click on a template you can add it to My Favorites, which appears at the
top of the category list.
The Favorites category contains short cuts to the actual templates. The original
templates still reside in their original locations, and removing them from Favorites
does not delete the actual templates.
You can remove a template from My Favorites by right clicking on it and selecting
Remove from Favorites. Choosing Clear Favorites will remove all templates from
the favorites category.
See also Creating SmartDraw Templates.
Searching For Templates
You can search for templates using the Template Search Bar at the top of the
Create New Document dialog. Typing a word into this bar and pressing Enter, or
clicking on the Search button, searches all of your templates for those that match
that keyword.
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Template Previews
Some of the templates shown in the Create New Document dialog may be Previews
of templates that are not yet installed.
The preview thumbnail looks the same as an installed template thumbnail. But when
you try to open a preview, you will be prompted to automatically download the
actual template from the web (or install it from your CD). To learn more, see
Template Previews and On-Demand Installation.
Progress Dialog
Once the template download has begun, you can close the Progress Dialog and
continue with your work. When the download is successfully completed the template
downloaded will open automatically in your SmartDraw program.
You must have access to FTP to install templates from the SmartDraw web site.
Inside some corporations, this service is blocked. Talk to your network administrator
if you have difficulties.
Installing Templates from the CD
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If you opt to install new templates from the CD, the Install from the CD Dialog
appears. Place the SmartDraw CD into your CD Drive and identify the drive using
the Browse button.
Pencil Drawing
The pencil method requires two clicks but gives you full control over the
size and shape of the object that you draw.
For example, to add a rectangle shape using this method, first click on the rectangle
button in the The Drawing Toolbar, and then let go of the mouse button. As you
move the cursor into the drawing area it becomes a pencil cursor. Click in the
drawing area and drag the mouse to draw a rectangle of any size you like, then
release the mouse button to add the shape to the drawing. You can use this method
for drawing shapes, lines, and any graphic symbols found in the Symbol Library.
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You can draw a perfectly regular version of a shape by holding the Ctrl key while
drawing. For example, you can draw a square by holding the control key and
drawing a rectangle, or draw a circle by holding Ctrl while drawing an oval. This
trick also works when you are resizing one of these shapes with the mouse.
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Straight Line
Parabolic Curve
Quarter Ellipse
Many of these are also offered in special configurations, such as being constrained
to vertical or horizontal positions or a fixed number of segments.
You can also use the Flip command under the Arrange menu to create additional
variations.
(Note: The Shape of a line should not be confused with the appearance of Style of
the line. See Changing the Appearance of Lines.)
Automatic Connector Lines
The Automatic Connector is a special kind of line that automatically
connects several shapes together into evenly spaced patterns. See Using Automatic
Connectors.
Freeform Lines
SmartDraw allows you to create custom shapes and lines using the two Freeform
drawing tools on the toolbar.
When the Freeform Stepwise button is selected, you can draw a freeform
shape or line, made of straight segments, by clicking a series of points one after
another in the drawing. Hitting the Esc key or drawing a closed shape exits the
freeform drawing mode.
Line Hops
Line hops are useful in flowcharts and engineering diagrams to indicate lines that
cross without intersecting.
Line hops work only for lines created with the straight line, arc, and segmented
line tools on The Drawing Toolbar. (Not for Automatic connectors or shapes created
with the Freehand Drawing tools.)
You can create a line hop by right-clicking on the line to bring up the Line Hops
dialog.
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youll need to bring it to the front by selecting it and choosing Bring to Front from
the Arrange menu. See Changing the Front-to-Back Order.
A line may have no more than 32 hops. If the position of a line hop conflicts with an
arrowhead, the arrowhead overrules the hop.
Selecting Objects
Before you can move, stretch, color, or manipulate an object or piece of text on your
page, you must select it.
The Selection Tool (at the far left of the Toolbar) is your normal cursor. To
select an object on the page, simply click on it once with the Selection tool.
Shapes filled with transparent color must be clicked on their border to be selected.
Shapes filled with color can be clicked anywhere in their interiors.
A selected object has black Selection Handles at the corners. By dragging these
handles, you can stretch or resize the object.
Growing an object
A selected object also has a Rotation Handle. By dragging the rotation handle, a
shape or line can be rotated to any angle.
The most recently selected object is always shown with solid (black) handles and is
called the Target object. Other selected objects are shown with hollow handles. The
target object is called the target because, when you use certain commands such as
Align and Make Same Size, the other selected objects are aligned or re-sized to
match it
Selecting an object by clicking on it de-selects all other selected objects unless you
hold the Shift or Ctrl key down while you click. With the Shift or Ctrl key held
down, clicking a second time on any object de-selects it.
Selecting Text
You can select text in your drawing in one of two ways: You can click on the object
(including a background text object) that contains the text, which implicitly selects
the whole piece of text inside the object. Or you can double-click on any object
containing text (including a background text object), which will open the text for
editing. In this case the cursor changes to a typical text-insertion cursor, which you
can drag to highlight parts of the text for making changes.
For special instructions on selecting text in Table Cells, see Selecting Table Cells.
Selecting Multiple Objects
You can select several objects at one time. (This is useful for Grouping and
Ungrouping Objects or for applying a common property, like a color, to all of them).
SmartDraw offers three ways to select several objects at one time:
1) Hold the Shift Key down while clicking on each object in turn with the normal
selection tool.
on the toolbar (beside the regular
2) Choose the Multiple Selection Tool
selection tool) and click on a series of objects, one after another, to select them all.
Clicking in the background of the drawing cancels the Multiple Selection session.
3) Trace an imaginary box around the group of objects with the mouse. Click in
an empty area of the page, hold the mouse button down, and drag the mouse until the
dotted box encloses the objects you want to select. Then release. All of the objects
inside the box will be selected.
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Holding the Shift key down while dragging adds the enclosed objects to any existing
selection.
Boxing (sometimes called rubber-banding) is useful for deleting unwanted objects
from your page. Simply trace a box around the area you want to delete, and then hit
the delete key.
Select All
You can select all the objects in your drawing at once by choosing Select All from
the Edit menu.
Moving Objects
Moving Objects with the Mouse
You can move an object simply by clicking on it and dragging it with the mouse
while keeping the mouse button pressed down. An outline of the object follows the
mouse as you move it.
If you hold the Shift key down while you use the mouse to move an object, it moves
only horizontally or vertically.
Moving a Group of Objects
If more than one object is selected, clicking and dragging on any one of them moves
all the selected objects as a group. If an object is linked to another (with certain kinds
of linking) moving one of the objects will move the other. When a group of objects is
moved, an outline of the rectangle that encloses the group follows the mouse.
Moving Objects with the Arrow Keys
You can use the arrow keys to move objects very precisely. Typing an arrow key
moves a selected object by one screen pixel (1/100 of an inch at normal viewing
magnification) with each keystroke. The arrows move the objects on-screen
according to their direction, up, down, right, and left. If more than one object is
selected, all are moved.
Aligning Objects
The Align command under the Arrange menu can be used to align all selected
objects with the selected target object. See Aligning Objects.
Spacing Objects Evenly
The Space Evenly command under the Arrange menu can be used to arrange all
selected objects so that equal distances separate them. See Spacing Objects Evenly.
Centering the Drawing on the Page
The Center Drawing on Page command under the Arrange menu can be used to
move all the objects in the drawing so that they are centered in the minimum number
of pages needed to print them. See Centering the Drawing on the Page.
Re-Sizing Objects
Using the Mouse
To change the size or shape of an object you must first select it, and then click on
one of the grow handles (black squares) with the mouse. Moving the mouse, while
keeping the mouse button pressed down, drags the handle and changes the size of the
object.
Growing an Object
Only one object at a time can be resized this way.
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Some standard shapes, like rectangles, and many of the library symbols, can be sized
to any proportion. Others, such as the standard circles on the drawing toolbar,
maintain their proportions when re-sized.
The side handles on a shape, such as a rectangle, will stretch the object only in the
direction perpendicular to that side. Handles at the corners stretch the object all
directions simultaneously.
Proportional shapes (like circles) have no handles on their sides, and their corner
handles grow the shape proportionately.
For shapes that can be stretched to any proportion, such as rectangles, holding down
the Ctrl key while dragging with the mouse makes a perfectly regular (square)
version. (not sure what this means).
Holding down the Shift Key forces a shape to grow in proportion to its current
shape.
For shapes that can normally be sized only proportionally, holding down the Shift
Key while dragging with the mouse allows them to be sized to any proportion.
Some of the 24 standard shapes on the Drawing Toolbar have a special smart
resizing property by which some key components keep their original proportions,
even while the rest of the shape is stretched or shrunk. The arrow shape is one
example: the arrowhead keeps its original shape even when the whole shape is
elongated.
Some Freeform polygon shapes have additional, special growth and resizing
properties. See Creating Closed Freeform Shapes for more details.
Sizing with the Arrow Keys
You can use the arrow keys to resize a shape very precisely. Pressing an arrow key,
while holding down the Shift Key, increases or decreases the size of the object by
one screen pixel (1/100 of an inch at normal viewing magnification) with each
keystroke. The right and down arrows increase the size at the right and bottom. The
left and up arrows decrease the size at the right and bottom.
You can apply these changes to more than one object simultaneously, by selecting
more than one first.
Make Same Size
The Make Same Size command under the Arrange menu can be used to make all
selected objects the same size as the selected target object. See Making Objects the
Same Size.
Grouping
Objects may be combined into Groups. When grouped they may be sized
proportionately as a single object. See Grouping and Ungrouping Objects.
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Show Dimensions allows you to add automatic Length Labels to the sides of the
shape, which change dynamically to display the current length in the units displayed
on the rulers. You can choose whether the shape will show its dimensions Always,
Never, or Only When Selected.
If the shape is a Freeform polygon, checking the box labeled Allow sides to be
independently adjusted causes dimension labels to appear on all sides of the shape.
Otherwise, the dimensions shown are those of the invisible rectangle that encloses
the shape.
Show Area allows you display the calculated area of a shape in its center in the units
of the rulers. This command only works for the 24 native toolbar shapes and for
polygons created with the freeform drawing tools.
Allow Shapes to Link to Borders allows you to drop a shape so that it attaches to
another shapes border, via its attachment point (usually in the center).
Allow Shape to Link to Cells in Tables permits the shape to be dropped on a table
cell, where it will attach and stick. See Shape-Linking in Tables.
Rotating Objects
All shapes, text, and straight lines can be rotated to any angle. You can do this
manually by dragging the rotation handle (which looks like a small circle) on the
selected object. The cursor changes to the rotation shape
when positioned over
a rotation handle.
A Rotation Handle
Clicking on the rotation handle and dragging with mouse rotates the shape about its
center.
Rotating a Shape
When the Snap to Grid feature is turned on, the angle of rotation snaps to an
increment of 15 degrees (15, 30, 45 and so on.).
You can also rotate objects using the Rotate commands on the Arrange menu. The
Rotate sub-menu provides commands to rotate objects by 90 degrees in either
direction, and to return an object to the horizontal position.
The Set Angle command allows you to specify the exact angle of rotation within one
tenth of a degree, via the Set Rotation Angle Dialog.
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align, selecting the Target Object last. Now select the Set Angle command and press
OK. The objects will be rotated to match the Target Object.
You can rotate straight lines, shapes, library symbols, and most imported images.
The exceptions are Segmented Lines, bitmap images, and Automatic Connectors.
Also, objects linked to others do not rotate. (Since they cannot maintain their link if
they do.) However, you can rotate a shape or line before you link it to another.
Objects that cannot rotate do not have a rotation handle.
When an object is rotated, the text associated with it rotates too.
Flipping Objects
All objects, except bitmap images, can be flipped, either horizontally or vertically.
Horizontal flipping changes an object as if it were reflected in a mirror down its
middle.
Horizontal Flipping
Vertical flipping changes an object as if it were reflected in a mirror across its
middle.
Vertical Flipping
Note that text you have entered into the object is unaffected by flipping.
You can use Flipping to generate even more styles of connectors and segmented
lines than are available on the Change Connector Shape and Change Line Shape
menus.
Deleting Objects
You can delete objects from a drawing simply by selecting them and then typing
either the Del key, or the Backspace key. The Clear command under the Edit menu
has the same effect.
Duplicating Objects
The Duplicate command, under the Edit menu, makes a copy of the selected object
and adds it to the drawing, offset by a small distance from the original object.
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You can quickly change the fill color of a selected object by clicking on the
Fill Color button on The Drawing Toolbar. This button provides a shortcut to the
Fill Color command on the Shapes menu.
The fill color can be transparent, which means that the background of the drawing
shows through the shape. (Note: To select a shape with a transparent fill you must
click on its border.)
You can also pick from any of the 16 million colors supported by Windows using the
More Colors selection.
You can also choose a fill that blends from one color to another using the Gradient
Fill selection. If you want to create a custom gradient fill, see Defining Your Own
Gradient Fills.
In addition to the basic shading and fill patterns, you can select Textures to open the
Select a Texture Dialog:
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Here you can choose from a variety of vector or bitmap texture patterns to fill your
object. You can create new categories using the Add Category button and add
patterns of your own using the Add Textures button to import any kind of graphic
image (an image that tiles in a repeating pattern usually works best). You can remove
a selected pattern with the Remove button. With the Properties button, you can
default texture parameters. (To learn more about setting Properties, see: Changing
the Texture Properties )
SmartDraw automatically aligns the textures within a given document so that
adjacent objects containing the same texture can appear to be one continuous shape.
See also:
Changing the Texture Properties
Changing the Appearance of Shapes
Scale
You can scale a texture two ways: 1) Size the texture to a percentage of its normal or
2) Scale the width of the texture to be an exact measurement across.
For basic drawings, the default of 100% of normal is recommended. You can adjust
this percentage between 25% to 400%.
In a floor plan with the default 1/4 inch scale (where 4 ft equals one inch on the
screen), setting the scale of the texture to be 1 feet across would give you 4 tiles
representing 4 feet on the screen.
Alignment
The default texture alignment is set to Align to the top left of the document. This
option aligns the textures within a give document so that adjacent objects containing
the same texture can appear to be one continuous shape.
You can set the texture alignment of a shape to begin at the: Top Left, Top Center,
Top Right, Center Left, Center, Center Right, Bottom Left, Bottom Center, or
Bottom Right.
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Adjusting Shapes
Many of the standard toolbar shapes have properties that can be can be adjusted (for
example, the degree of roundness of rounded rectangles or the angle between the
vertical and horizontal sides of a parallelogram). The defaults for these quantities can
be set by double clicking on the button that shows that shape on the toolbar.
You can adjust the outlines of objects already in the drawing by clicking on their
Adjustment Handles.
Adjusting Shapes
To adjust an adjustable shape, click and drag on the open diamond-shaped handle
that appears when an adjustable shape is selected. You can see the effect of the
changes you are making in real time as a temporary dotted image shows the new
outline of the shape. Release the mouse and the shape changes its outline to match
the dotted image.
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Arrowheads
You may add arrowheads to either or both ends of any line. There are 35 different
built-in arrowhead styles, and you can also create your own.
To add arrowheads to a selected line, choose Arrowheads from the Lines menu, then
choose from the three options for arrowhead position: right end, left end, or both
ends. The default style is a simple solid arrowhead.
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Arrowhead Styles
From the Arrowheads dialog you can choose from a number of different styles of
arrowheads for either or both ends of your line. You can also specify the size and
displacement, or even create your own arrowheads.
Clicking on one of the 36 style buttons changes the type of arrowhead that will
appear on the left end (or top end if vertical) of the lines currently selected. A
preview appears in the preview window. The None selection results in no
arrowhead at the left end.
Right (Bottom)
Clicking on one of the 36 style buttons changes the type of arrowhead that will
appear on the right end (or bottom end if vertical) of the lines currently selected. A
preview appears in the preview window. The None selection results in no
arrowhead at the right end.
Displacement
You can specify whether the line touches a shape or falls a little short. If the line is
displaced, it does not appear to touch the shape but still remains linked to it. This
property can be controlled independently for each end of a line, and does not apply
to ends with no arrowhead.
Size
Clicking on one of the three size buttons controls the size of the arrows and applies
the selection to both ends of the line.
Arrowheads in the Center of Lines
Three of the arrowhead styles place an arrowhead at the center of the line instead of
at the end.
Centered Arrowheads
Lines with different settings
If you have several lines selected, and their arrowheads have different properties, the
arrowhead dialog will show no existing setting for those properties. For example, if
two lines have different right arrows, no right-arrow buttons will appear to be
highlighted when the dialog is displayed. If you leave the style buttons un-pushed,
but you push one of the size buttons, then, when you press the OK button, both
arrowheads will change size but they will retain their different right arrow styles.
Once assigned, an arrowhead remains fixed on the end to which it was assigned,
despite any later changes in the lines direction.
Creating Your Own Arrowheads
If you double-click on any of the 35 right-facing arrow style buttons you can change
its style to one of your own design.
See Creating Your Own Arrowheads.
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3.
4.
You should see your design attached to the end of a line above the Clipboard
Picture radio button. Selecting this radio button replaces the built-in arrowhead with
your image. You can also use this dialog to return to the standard arrowheads at any
time.
There are two other choices you can make with this dialog: To draw the outline of
the custom arrowhead with the same thickness and color as the line it is attached to,
and to fill any shapes in the design with the same color as the line.
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SmartDraw 7 Help
Overriding Shadows
SmartDraw allows you to override a global shadow style for individual shapes, lines
and text blocks.
Shape and Line Shadow
You can use the Hide Shadow command, under the Arrange menu, to turn off any
shadows for shapes or lines that are currently selected. If the shapes or lines already
have hidden shadows, the menu item changes to Show Shadow, and selecting it
turns the shadows back on for these objects.
Show Shadow has no effect on selected lines if the current style does not normally
apply shadows to lines.
Text Shadow
The Shadow command, under the Text menu, has an effect on text shadows similar
to that of Hide and Show Shadow, under the Arrange menu, on lines and shapes.
Selecting this command toggles text shadows on and off for selected text objects. Its
status is shown by a check mark. This command has no effect if the current style
does not specify text shadows.
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Color Scheme
Pressing on any color panel with the mouse displays the color menu, which you can
use to change the color of that property.
The Border color sets the color of shape borders. Line color sets the color of lines
and connectors. Fill Color sets the color of the fill inside of shapes. This can be
transparent. Text color sets the color of text. Shadow color sets the color of any
shadows. Highlight color is only used by the raised and sunken three-dimensional
shadow styles.
Background color sets the color of the drawing background. This, too, can be
transparent.
There are six shadow styles to choose from. These are shown in the array of Shadow
buttons, with the top left button representing no shadow. If a shadow style in the
right column is selected, the angle of the shadow can also be controlled using the
controls labeled Angle.
Shadows can be applied optionally to lines and text. Check the appropriate boxes to
set your preference.
Adding a Style
You can add a new style by pressing the Add button in the Colors and Shadows
dialog. This button becomes active when you change the Name field so that it no
longer matches the style selected in the list, and the settings for colors and shadow
have been changed.
Changing a Style
You can change the currently selected style by pressing the Change button. This
button is active when the name in the Name field matches the style selected in the
list and the settings for colors and shadow have been changed. Pressing it changes
the selected style to the current color and shadow settings.
Renaming a Style
The Rename button becomes active when the name of the selected style has been
changed, but the properties of it have not. Pressing the button renames the current
style.
Deleting a Style
The Delete button is active when the name in the Name field matches the style
selected in the list. Pressing it removes the selected style from the list.
Overriding Styles
All new shapes and lines added to your drawing adopt the Colors and Shadows
scheme of the currently selected Style.
You can change the colors of any selected object, after it has been created, using
commands on the Shapes and Lines menus. This changes the color scheme of the
current style, and any new objects added adopt the new scheme. Existing objects that
are not selected when a color is changed are unaffected.
You cannot change the shadow style of individual objects. Every object follows the
shadow scheme of the current style. To change the appearance of shadows, you must
select another style, or modify the current style's shadow scheme.
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commands on the Text menu, or by using the Text buttons at the right-hand side of
the The Drawing Toolbar.
The text shrinks, as the box grows and continues to as you add more text.
The way an object grows to accommodate more text is determined by both the
alignment of the text in the object, and the sizing rules chosen using the Text Entry
Properties Dialog.
The gap between the edge of the object and the text it contains
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Objects normally require a double-click for text editing. (A single click is used to
move and select them.) Objects that contain tables, on the other hand, normally
require only a single click to begin editing.
Sometimes it is useful to require a single click for editing normal objects, for
example in using SmartDraw to fill-in a form. On the other hand, if you have
created, for example, a flowcharting symbol with multiple-text-entry areas, you will
probably want it to require double-clicks for text editing like normal objects.
The Do not allow text editing choice is also useful for forms. It prevents the labels
and prompts in the form from being changed while the user fills-in the form.
Text Entry and the Enter Key
Normally, typing the Enter Key inserts a new line into the text you are editing.
Opting to have the Enter key Tab to the next shape causes an Enter Key to
behave like the Tab Key and move you to the next shape or cell within a table.
Shift- Enter moves back, just like Shift-Tab does normally. This behavior is very
useful when using SmartDraw to design and fillout forms.
When the Enter Key is set to behave like the Tab Key, holding the Ctrl Key down
while you type the Enter Key adds a new line instead of moving to the next object.
Defaults
All of the settings in the Text Entry Properties dialog become the defaults for
newly created objects once applied to a selected object, with the important exception
of the mouse-clicks setting.
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SmartDraw 7 Help
Selecting a new font from the Font Dialog changes the typeface for any of the
characters that are currently selected in your drawing. If no characters are selected,
the next character you type will be in the new typeface.
When one or more objects containing text are selected, applying a change using the
Font Dialog changes all the text inside the selected objects. You can change the
typeface of all the text in a drawing by using the Select All command, followed by
the Font command.
The typeface applied using the Font Dialog becomes the default typeface for new
text entered into empty objects, or entered as background text objects.
See also The Global Default Font.
Anti-Alias Text
SmartDraw provides an optional feature that is often referred to in graphics programs
as anti-aliasing. You can turn anti-aliasing on and off by using the Smooth Lines
and Curves feature, found in the Options dialog under the Tools menu.
When you select Turn on Smoothing SmartDraw will slightly blur the edges of
lines and shapes, including the edges of text, to avoid a jagged appearance when
printed out.
Ctrl+B
Italic
Ctrl+I
Underline
Ctrl+U
Superscript
Ctrl+ +
Subscript
Ctrl+ -
The Superscript and Subscript commands can also be found on the Font dialog.
The size of text can be increased or decreased using the text-sizing bar.
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Inserting Symbols
The Insert Symbol command, under the Text menu, allows you to quickly insert a
character in a particular font. It presents the Insert Symbol Dialog and is active only
when a text entry session is open. Selecting one of the symbols from the dialog
inserts it into the stream of text.
Special Characters
SmartDraw supports text entry of the following special characters:
Hard Space. Typing Ctrl-Space enters a hard space. This joins two
words so that they are not separated by word wrapping. Hard spaces are
also not hidden at the end of lines when they wrap, like normal spaces
are.
Bulleted Text
You can use the Bullets command, under the Text menu, to automatically format
text with one of four bullet styles, with proper indentation. Bullets can be applied to
the entire object, or individual paragraphs within an object.
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Bullet Menu
Bulleted Text
Auto Correct. Adds the word to your user dictionary along with the
misspelling, so that if you use that misspelling again, SmartDraw will
correct it for you automatically.
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name). If the word is not used frequently, you may want to select the Ignore or
Ignore All buttons instead.
Add Words To
This indicates which user dictionary words will be added when (still not sure what
this is explaining) you select the Add button. The Add Words To list shows all user
dictionaries currently open. You can open or close other dictionaries via the
Dictionaries dialog, which is accessible by selecting the Dictionaries button.
Cancel
Stops the current spell-checking operation.
Change
Causes the reported word to be replaced with the word in the Change To box. Only
this occurrence of the reported word is replaced. If you want this and all following
occurrences of the word replaced, select the Change All button. If the Change To
box is empty, such as when a repeated word is reported, the Change button changes
to Delete.
Change All
Causes this and all following occurrences of the reported word to be replaced with
the word in the Change To box. If you want only this occurrence of the word to be
replaced, use the Change button. If the reported word is one you frequently misspell,
you might consider adding it to a user dictionary via the Dictionaries dialog. You
can display the Dictionaries dialog by selecting the Dictionaries button.
Change To
Contains a word that will replace a misspelled word when you select the Change or
Change All buttons. You can enter a word in the Change To box by typing, or you
can select one of the suggested replacements from the Suggestions list.
Consider Changing
Contains a word that may be misspelled or otherwise incorrect, and is presented with
a candidate replacement word. You can change the word by selecting the Change
button, or skip it by selecting the Ignore button. The label of this box changes to
Not in dictionary when a misspelled word is detected.
Dictionaries
Causes the Dictionaries dialog to be displayed. You can use the Dictionaries dialog
to open or close user dictionaries, and to edit the contents of user dictionaries.
Ignore
Causes this occurrence of a misspelled word to be skipped. If the same misspelled
word appears later, it will be reported.
Ignore All
Causes this and all further occurrences of this misspelled word to be skipped. You
might use this button if the word reported as a misspelling is actually spelled
correctly. If the word is one you use frequently, you may wish add it to your
dictionary by selecting the Add button.
Lock Pos
Locks the position of the Check-Spelling dialog in place. Normally the CheckSpelling dialog attempts to position itself to avoid the window containing the text
being checked. When the Lock check box is checked, the Check-Spelling dialog will
always appear at the last place you positioned it.
Not in dictionary
Indicates that a misspelled word was detected. The word is considered misspelled
because it could not be located in any open dictionaries. The label of this box
changes to Consider changing when a word and a suggested replacement are
displayed.
Options
Causes the Options dialog to be displayed. You can use the Options dialog to set
spelling-checker options.
Suggest
Search more thoroughly for suggested replacements for the current misspelled word.
Each time you press the Suggest button, a "deeper" search is made. The Suggest
button is disabled once all possible suggestions have been located.
Suggestions
Contains a list of suggested replacements for the misspelled word reported as
misspelled. This list is filled in automatically when a misspelled word is detected.
Subsequent presses of the Suggest button may yield more suggestions. A word
selected in this list will be automatically copied to the Change To box, where it can
be substituted for the misspelled word by pressing the Change button.
Undo button
Removes the last change made.
American English
British English
Brazilian Portuguese
Danish
Dutch
Finnish
French
German
Norwegian
Italian
Spanish
Swedish
These dictionaries are available on the SmartDraw CD, or via download from
http://www.smartdraw.com/dictionaries.htm.
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Dictionary Organization
The language dictionaries are stored in the Spelling folder inside the SmartDraw
program folder. Each language has its own folder inside the Spelling folder. All users
on a network share these dictionaries.
The custom dictionaries that users edit are stored in a folder inside their Windows
folder called SmartDraw. Each user on a network has custom dictionaries.
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This contains the list of open dictionary files. When you select a dictionary file from
the list, its contents are displayed in the Words list.
Add File
This opens a user dictionary file. When you select the Add File button, a dialog
appears which you can use to select the dictionary file to open. The set of open
dictionary files is remembered, so once you add a dictionary file you don't need to
add it again. If you need to create a new user dictionary, use the New button. You
can open other applications' user dictionary files, including those of Microsoft
Office.
Your Office user dictionary is usually called custom.dic. Search for this file and add
it to the file list and you can share a common list of your personal words with
SmartDraw.
Remove File
This closes the currently selected dictionary file. Closed dictionaries are not checked
during a spelling check. Although the file is closed, it is not deleted. Closed
dictionary files can be later reopened using the Add File button.
New
This creates a new user dictionary file. When you select the New button, a dialog
appears which you can use to specify attributes of the new dictionary.
Export
This saves the contents of the currently selected dictionary to a text file. When you
select the Export button, a dialog appears which you can use to select the name of
the text file to which words in the dictionary will be exported. The words are written
to the file one per line.
Import
This adds the words contained within a text file to the currently selected dictionary.
When you select the Import button, a dialog appears which you can use to select the
text file to be imported. Each word in the selected file is loaded into the dictionary.
Language
This displays the language (e.g., English, or French, etc.) of the words in the
currently selected dictionary.
New Dictionary Dialog
You can use the New Dictionary Dialog to specify the attributes of a new user
dictionary.
File Name
Contains the name of the disk file used to hold the new dictionary's contents. You
can enter a name here or use the Browse button to display a dialog showing the
names of other dictionary files.
Browse
Displays a dialog, which shows the names of other user dictionary files. You can use
the dialog to view the names of existing dictionary files, and to enter the name of the
new dictionary file.
Language
Specifies the language (e.g., French, English) of the words the new user dictionary
will contain. If the language you want to use is not listed, select "Other."
OK
Closes the New Dictionary Dialog and creates the new dictionary.
Cancel
Closes the New Dictionary Dialog without creating a new dictionary.
Spelling Options
The Spelling Options command opens the Spelling Options Dialog. This lets you
specify several options that affect the way the spelling checker operates.
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When enabled, any word appearing twice in a row is reported via the Check
Spelling Dialog.
Case Sensitive
When enabled, a distinction is made between capitalized and non-capitalized words.
For example, canada is considered different from Canada, so canada would be
reported as a misspelling. When the option is disabled, canada and Canada are
considered identical. Note that the performance of the spelling checker will be
reduced if this option is disabled.
Phonetic Suggestions
When enabled, suggestions are made on the basis of phonetic (sounds-like) similarity
to the misspelled word. This option tends to improve suggestions for badly
misspelled words. Enabling this option will increase the time required to locate
suggestions. Note that either this option or the Typographical Suggestions option
must be enabled or no suggestions will be offered.
Typographical Suggestions
When enabled, suggestions are made on the basis of typographical (looks-like)
similarity to the misspelled word. This option is appropriate for people who are
generally good spellers. Note that either this option or the Phonetic Suggestions
option must be enabled or no suggestions will be offered.
Suggest Split Word
When enabled, two separate words will be suggested as a replacement for a
misspelling containing two joined words. For example, is the would be suggested as
a replacement for isthe.
Auto Correct
When enabled, words marked with Auto Change actions will automatically be
changed to their specified replacements. When disabled, you will be prompted before
the words are changed.
Suggestions
Determines the speed and accuracy of the initial search for suggested replacements
for misspelled words. When a misspelled word is detected, a search is automatically
made for suggestions. This option controls the speed and accuracy of this automatic
search. Pressing the Suggest button in the Check-Spelling dialog causes an
increasingly more accurate (but slower) search for suggestions, with each successive
click.
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Using Tables
Normal Shape
Table
Each text entry area (or cell) acts like a separate shape as far as text entry is
concerned. Each cell can have its own text alignment and background color, and the
text inside shrinks or grows independently of other cells.
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Using Tables 89
Formatting Tables
You can change the appearance and cell arrangements of an existing table, by
choosing Format Table from the Table menu. This shows the Table Dialog.
SmartDraw provides a set of ready-made table formats in the scrolling list on the left
of the Table Dialog. A preview of the format currently selected in the list appears on
the right.
The number of rows and columns in any particular format can be adjusted using the
text fields in the Parameters section of the dialog.
A checkbox lets you choose whether to include the text labels associated with the
selected format, or not.
A second checkbox gives you the choice of whether to try to resize the table (if you
convert it to a shape) to fit inside your existing shape, or to grow your shape to fit the
normal dimensions of the table. Note that it is not always possible to fit the new table
format inside your shape, particularly if you add rows, since rows have a minimum
height defined by the text settings for the cells.
Settings]. You can add the current setting to the permanent list of formats by
pressing the Add to List button. This presents the following dialog:
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Using Tables 91
Holding the Shift key down while clicking on a cell extends the selection rectangle
from the Anchor cell to the clicked cell. The anchor cell is the cell in the table that
was initially selected.
Once a cell is selected, the selection can be moved using the arrow keys. Holding the
Shift key down while pressing an arrow key extends the selection in that direction,
just like shift-clicking does. Tabbing also moves the cell selection.
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Using Tables 93
This feature lets you change the properties of separate parts of a row or column
divider, and more importantly, allows parts of them to be moved.
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Using Tables 95
Insert
Insert Row
When whole columns are selected, The Insert command becomes Insert Column. It
inserts the same number of columns as are selected, inserting them to the left of the
leftmost selected column.
Insert
Insert Columns
When a rectangular block of cells is selected that is not a whole row or a column, the
Insert command says Insert Cells and presents a dialog with four options for
inserting:
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Using Tables 97
You can also completely change the arrangement of cells in the table by selecting
one of the other formats from the scrolling list shown in the dialog.
In the example below, the red line with the arrowhead was drawn on top of the table
and the line was allowed to link to the table cells.
Shape-Linking in Tables
As with Line-Linking In Tables (for Timelines), shapes can also be linked to table
cells. You can use this property in two ways:
1. Small shapes, such as the symbols used in Timelines to represent milestones or
other events, can be linked and stuck to the table cells within which they lie. For
example, the red and green symbols in the illustration below are shapes linked to
table cells.
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Using Tables 99
2. Table cells can also be indirectly linked to shapes outside the table by drawing a
line between them. This effectively treats the table cell as one object and the outside
shape as another, and in that respect is similar to the normal practice of Linking a
Line to a Shape.
AutoFill
The row and column headers in a table are frequently a series of numbers, months or
days. SmartDraw can create these series for you, with the AutoFill command under
the Table menu. This presents the AutoFill dialog.
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1.
Copy the image in another program and Paste it into the table cell (the
cell must be selected or have your cursor positioned in it so SmartDraw
knows where to Paste the image.)
2.
table. If you double click on this placeholder later, you will again have
the opportunity to replace it with an image from the Plug-In program.
3.
You can right-click in a table cell and choose Insert Photo from the
menu, or you can place your cursor in a cell and choose Insert Photo
from the Table menu. In either case, the Image-Plug in will be
launched, and from there the process is identical to that described in
number 2 above.
Timeline
Software Diagramming
Many of the symbols used in software diagramming require independent text entry
areas. These are easily created by turning by Changing a Normal Shape into a Table.
Multiple text entry areas in a single shape allow you to store complex information in
organizational charts or family trees.
Arranging Objects
Arranging Objects
SmartDraw provides easy, automatic shortcuts to help you arrange the objects in
your drawing. With a few mouse clicks you can align them, make them uniformly
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sized, or make them evenly spaced. You can rotate, flip, and position them in many
different ways. These commands are grouped under the Arrange menu.
Aligning Objects
The Align command, under the Arrange menu, aligns the edges of selected objects
with a target object. The target object is the last one selected when you select a series
of objects. You can recognize it by its solid black handles. The other selected objects
have hollow handles.
The Align Left and Right commands align the left or right edges of the selected
objects with the left or right edge of the target object.
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Send to Back
If your drawing has multiple layers, using Bring to Front will move the object to the
top layer. Using Send to Back will move it to the bottom layer.
Locking Objects
You may lock or unlock selected objects using the Lock Object command under the
Arrange menu. This prevents the object from being moved or edited until it is
unlocked again. When selected, a locked object has gray handles instead of black to
indicate its locked status.
Locking objects is useful if you want to place an object behind others and don't want
to accidentally move it while clicking on the objects in front of it. Locked objects
cannot be opened for text editing. However, their properties (color etc.) can be
changed using the menu commands.
Grouping
To group two or more objects, select each object with the multiple selection tool and
then click Group from the Arrange menu.
Properties of Groups
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Combination Objects
Combination objects behave similarly to groups except there is no hierarchy and you
can enter text in individual shapes within a combination object. Combination objects
are most commonly used when you want shapes in your drawing to be positionable
as a group, but you want to be able to enter text in them.
Two or more selected objects may be combined into a Combination Object using
the Create a Combination Object command under the Arrange menu. Using the
Ungroup or the Separate a Combination Object command ungroups them.
Properties of Combination Objects
Combination Objects behave as single objects in some respects, and as individual
objects in others. The following operations treat the combination object as a single
object:
The following operations treat the elements of the combination objects as individual
objects:
Using Layers
Using Layers
SmartDraw allows you to define more than one Layer in your drawing. A layer is an
invisible plane that contains its own shapes, lines, symbols and other drawing
objects. Each layer has a unique name, and any layer can be moved within the layer
stack to lie above or below any other layer. Objects in higher layers lie visually
above objects in the lower layers.
A simple drawing contains just one layer; complex drawings can contain several.
You create additional layers using the Defining Layers dialog under the Arrange
menu. In a multi-layer drawing, any selected object can be assigned to any layer
using the Move Object To Layer command in the Layers submenu under the
Arrange menu.
Layers are typically used to make complex diagrams like floor plans, where, for
example, the walls may be in a different layer from the furniture, or the wiring. You
can selectively hide or reveal layers to isolate aspects of the drawing for viewing and
printing.
Defining Layers
You add layers to your drawing and set their properties using the Define Layers
command under the Arrange menu.
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The layers appear in your drawing in the same order (top to bottom) that they appear
in the Define Layers dialog. The layer at the top of the list is the topmost (or front
most) layer in the drawing. This means that objects assigned to this layer lie in front
of (and may hide) objects in the lower layers. Similarly, objects assigned to the
second layer lie in front of objects assigned to the third layer and so on.
You can adjust the position of a layer in the stack by selecting it in the list and then
clicking on the Move Layer Up and Move Layer Down buttons in the dialog.
Removing Layers
You can remove a layer from the drawing by selecting it in the Define Layers dialog
and pressing the Remove Layer button. Any objects assigned to this layer are
automatically re-assigned to the top layer.
Each tab represents one layer. The active layer tab is white and the inactive layer
tabs are blue.
Clicking once on a tab makes that layer active. Double-clicking on a tab opens the
Define Layers dialog.
Small icons on each tab indicate the layer properties. The eye appears if the layer is
set to be visible. A red X appears over the eye if the layer is set to be invisible.
A lock icon appears if the layer is set to be non-clickable.
Clicking on the small triangle below these icons brings up a menu that allows you to
change the layer properties. Right clicking on the tab brings up the same menu.
The active layer is always clickable and visible (even if only temporarily).
If you want to quickly make all your layers visible, you can use the Show All Layers
command under the Layers section of the Arrange menu. If a checkmark appears
beside this command, all your layers are already visible.
If the number of layer tabs exceeds the space available at the bottom of the drawing
area, scroll buttons appear at the left of the tabs, allowing you to scroll left and right
through the layers.
The maximum number of layers in a drawing is 32.
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Objects created with the Duplicate command remain in the layer of the
object that was duplicated.
Objects Copied and Pasted within a drawing stay in the layer they were
copied from.
Objects Copied and Pasted from one drawing to another remain in their
respective layer only if the destination drawing has a layer with the
same name as the original layer. Otherwise they are assigned to the
active layer.
If you want to work on a particular layer, you can make it active by clicking on its
tab at the bottom of the drawing window.
What is Linking?
SmartDraw lets you link objects together so that they stay connected when you
move or re-size them.
See: Linking a Line to a Shape, Linking Shapes to Lines, Linking Shapes to Each
Other, Linking Lines to Each Other and Linking Shapes to Shape Borders
on
Now your cursor looks like a pencil. Touch the pencil to the edge of one shape
and click down with the mouse. Drag the pencil to the edge of another shape, and
release.
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Connection Points
The end of the line then snaps to the closest connection point and the mouse
cursor becomes an "anchor". Releasing the mouse while in this state links the line to
the shape.
The line is like a rubber band that stretches or shrinks to stay connected to the shapes
as they are moved
Breaking a Link
A line may be un-linked from a shape by reversing the linking process. First, select
the line by clicking on it. A round handle will appear where the line attaches to the
shape. Grab that round handle and drag it away from the shape to break the link.
When only one end of a line is linked to a shape you can also break the link by
simply moving the line (by dragging it) away from the shape. Deleting an object
linked to a line also breaks the link.
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library symbol using the Edit Symbol function in the symbol library. You may want
to make a copy of the symbol and modify that one, so you dont lose the properties
of the original.
The Shape Attachment Point
Each shape or symbol also has an Attachment Point, usually at its center, which
determines where it will link if attached to a line, or attached to another shapes
border, or to a table cell. You can move the attachment point using the Connection
Points dialog, where the Attachment Point is shown as a diamond.
As with Connection Points, modifying the Attachment Point for a shape or symbol
on your page only modifies that single instance of that object. It does not modify the
master copy of that object in the symbol libraries. However, you can permanently
alter the Attachment Point for a library symbol using the Edit Symbol function in the
symbol library. You may want to make a copy of the symbol and modify that one,
so you dont lose the properties of the original.
See also:
Modifying Connection Points
Linking a Line to a Shape
Linking Shapes to Each Other
Changing the Settings for a Symbol
The Linked Target object usually controls the positioning of the linked object. If the
linked target is moved, the linked object either moves or re-sizes itself to maintain
the link.
Lines are allowed to have one or two targets. A line with one linked target (i.e., only
one end of the line is linked to a shape), will move when the shape is moved. With
two targets (i.e., both ends of the line are linked to shapes), the line will stretch or
shrink to maintain the connection when one target shape is moved.
When a line that is linked to one target is moved, the link is broken. When a line that
is linked to two target objects is moved, all three are moved as a group.
SmartDraw 7 Help
point) draws near the line. As the shapes attachment point comes into contact with
the line, the cursor changes to the anchor shape and the attachment point becomes
highlighted as a black dot.
Horizontally
See also Attaching Text to Lines.
SmartDraw 7 Help
Using Connectors
Automatic Connectors are special intelligent lines that can attach themselves to
shapes, symbols, and even other lines. A connector is programmed to arrange the
objects linked to it in a particular pattern. As new objects are linked to a connector,
the other objects already linked to it adjust to accommodate the new one and
maintain the pre-programmed arrangement. In the example below, a new shape is
added to an organizational chart connector.
SmartDraw 7 Help
The new shape (white) is dropped between the two existing shapes and the connector
automatically adjusts to insert it between them.
SmartDraw 7 Help
Some connector arrangements have two lines that may connect to other shapes at
each end of the main connector line [A]. Only one of these can be linked to another
object at a given time.
SmartDraw 7 Help
Symbol Libraries
As a Floating Window
Floating Libraries
An open symbol library can float over your drawing area, allowing you to drag it
from place to place. Up to 16 library windows can be open at the same time, each
showing the contents of a different library.
SmartDraw 7 Help
SmartDraw 7 Help
Both types have similar properties when added to a SmartDraw document: They can
be rotated, flipped, colored, typed-into and manipulated in many of the same ways.
Only automatic symbols have all the special properties of the native SmartDraw
shapes, including the ability to be decomposed into freeform shapes.
Adding Symbols to a Drawing
You can click on one of the symbol buttons in a library and drag a copy of that
symbol into the drawing. Alternately, clicking and releasing the button changes the
cursor to a pencil. Drawing with the pencil (by holding down the mouse and
dragging) draws a new copy of the symbol at any size you want.
When an automatic symbol made up of more than one object or group is dragged
onto the page, each of its components is drawn as a separate object at its original
size.
Automatic Scaling of Symbols
Some symbols have the property of automatically re-sizing themselves based on the
current ruler settings as they are added to a drawing. For example, if a drawing has
rulers set so that one screen inch is equivalent to 48 inches, then a 36-inch desk
symbol will be sized automatically to be 0.75 inches long when it is added to the
drawing. This is useful for drawing floor plans and other scaled drawings. See
Changing the Settings for a Symbol.
Document Toolbars
You can change a library window into into The Document Toolbar by dragging it to
the top of a document window. As the library window approaches the toolbar area,
its gray outline changes to toolbar shape. Releasing the mouse changes it to a
document toolbar. This is called docking the library.
You can detach a docked library by dragging the document toolbar away from the
top of the document window, or by right-clicking on it and selecting Detach
Toolbar. Now the library window floats over your drawing. You can then drag it
directly to the docking point below The Explorer Panel if you like.
Each document can have only one document toolbar at a given time. Attempting to
dock a second toolbar will fail. However, you can dock a different toolbar to each
open document. You can also dock up to 16 libraries beneath The Explorer Panel.
When a document is maximized to fill the entire program window, the document
toolbar appears as a third row of buttons below the program toolbar.
A document toolbar behaves just like a library window: You can add symbols to it
by dragging them from the page; you can transfer symbols by dragging them from
other libraries, and so on.
When a document is saved, its relationship to its document toolbar is saved too, and
the next time it is opened, the toolbar remains in place. Many of the SmartDraw
templates use this feature to automatically open their own toolbars.
The most recently docked library becomes the default toolbar for all new documents
that dont already have their own toolbars. You can use this feature to create your
own permanent third row to the program toolbar: Simply dock your favorite
library, and all new documents will automatically have this toolbar.
SmartDraw 7 Help
If you dock more than one library at the bottom of the Explorer, they will stack atop
one another so that you can just see the title bars of all except the top one. Clicking
on the title bar of any docked library in the stack brings it to the top.
Other Ways to Open Symbol Libraries
As an alternative to dragging a symbol library from the Explorer tree to the drawing
area to open it, you can also:
1) Drag it from the Explorer tree to the docking area at the bottom of the Explorer
window.
2) Select it by clicking on its name in the Explorer and then hit the Enter key.
3) Double-click on its name in the Explorer tree.
Using any of these three methods will result in the library opening in the docking
area at the bottom of the Explorer.
You can drag any library from the docking area (by its title bar) into the drawing
area to make it float over the drawing area.
You can also drag and dock a library at the top of the document window (the top of
the drawing area) where it becomes The Document Toolbar.
SmartDraw 7 Help
If Automatic Settings is checked in the Edit Symbol dialog, the symbol was
originally created with SmartDraw and will behave as a native SmartDraw object
when added to a drawing. It automatically has the properties of a native SmartDraw
object and you cannot override these using this dialog.
If the box is unchecked, the symbol behaves like an imported image. You can set its
properties (width, height, resizing behavior and text entry) using this dialog.
Symbols created in SmartDraw itself can be set to be either Automatic or nonAutomatic.
Symbols created outside SmartDraw cannot have automatic settings so for these
symbols (if, or unless?) the Automatic checkbox is unchecked and disabled.
Preferred Size
The width and height fields in the Edit Symbol dialog control the size of the symbol
when it is created using Drag and Drop. If the Grow setting is set to Proportional,
changing one value changes the other, so as to maintain the same proportions.
This setting is grayed out for automatic symbols composed of more than one native
object, since their original size is maintained.
There are two ways to set the preferred size that a symbols takes when added to a
drawing: Use Fixed Size and Scale to Ruler Settings.
If Use Fixed Size is selected, the shape is sized to exactly the width and the height
specified on the screen, regardless of the rulers settings for the drawing. Your
control panel sets the units of this measurement. If your system is set to use metric
units the dimensions are in centimeters, otherwise they are in inches.
If Scale to Ruler Settings is selected, the symbol will scale to the size dictated by
the ruler settings of the drawing. For example, if you set the preferred size for the
symbol to be 1.0 meter, and you add the symbol to a drawing with a ruler scale of 1.0
meter to the inch, the symbol will be drawing exactly 1.0 inches long on the screen.
However, if you add the symbol to another drawing with a scale of 0.1 meters to the
inch, the shape will be drawn 10 inches long.
Scale to Ruler Settings is very useful for drawing scaled drawings like floor plans.
Grow
The four Grow radio buttons in the Edit Symbol dialog control the way the symbols
can be resized. These settings are grayed out for automatic symbols.
Proportional drawings have only four grow handles (one at each corner) and
maintain their proportions when re-sized.
Horizontal Only drawings have only two grow handles and can be re-sized only in
the horizontal direction. This is good for drawings that represent horizontal lines.
Vertical Only drawings have only two grow handles and can be re-sized only in the
vertical direction. This is good for drawings that represent vertical lines.
No restrictions allow drawings to grow in all directions without maintaining
proportions. These drawings have the usual 8 grow handles.
These values can be changed for a single instance of a symbol already added to a
drawing by using the Shape Properties command under the Shapes menu.
Enter Text
Using the Text settings in the Edit Symbol dialog, you can change the way text
appears in a symbol. This text can be Inside the drawing as in the 24 standard
toolbar shapes, or Above or Below it. The fourth choice, No text, means that the
shape will not respond to the normal text entry commands.
If Inside the drawing is selected, four margin lines appear inside the Image window.
These should be adjusted so that the text area within the four lines does not extend
beyond the boundaries of the symbol.
These settings are grayed out for automatic symbols. These symbols are native
objects that retain their own automatic text sizing properties.
Changing the Way Symbols Attach to Lines
In the Edit Symbol dialog you can adjust the Attachment Point used to link the
symbol to a line by defining its position as a percentage (up to two decimal places)
from the top-left of the shape. You can also adjust it manually by dragging the
hollow diamond attachment point in the image window.
Only symbols that are non-automatic (metafiles), or that contain just one shape (not a
group), can be linked to lines and hence show attachment points. See also Modifying
Connection Points.
Adjusting Connection Points in the Image Window
The image window in the Edit Symbol dialog shows the symbol image against a grid
of green lines. A dotted border shows the edges of the rectangle that encloses the
symbol.
A non-automatic symbol has 16 Connection Points shown as solid black circles.
These are the points at which lines and other shapes will link to this symbol.
Automatic symbols use the connection points of their native objects.
Each line-linking Connection Point is shown as a small black square, and when it is
selected it looks like a black circle.
The Attachment Point is shown as a small black diamond, and when it is selected it
looks like a large black diamond.
You can drag a connection point with the mouse to a new location within the
boundaries of the shape, or you can type the four arrow keys to move a point that
you have selected by clicking on it.
To be active, connection points must lie outside the text margin lines (whether the
text is entered Inside the Drawing or not).
When the text setting is Inside the Drawing, four margin lines appear. You can
move these by clicking on the square handles at each end and dragging. By default,
these are set to create the smallest text entry area possible between all four lines. To
expand the text entry area you can drag these (does this continue to the next
paragraph?) (but they should remain within the borders of the symbol. When text is
entered Above or Below the symbol, the margin lines are ignored.)
You can delete a selected Connection Point in the Image window of the Edit Symbol
dialog by typing the backspace or delete key. The Attachment point (diamond)
cannot be deleted.
You can add a new point by holding Ctrl while you click on the shape. Each shape
can have a maximum of 16 connection points.
Holding down Ctrl and using the arrow keys moves the selection from one point to
another.
Dragging a Connection Point outside the boundaries of the symbol deletes it.
See also:
SmartDraw 7 Help
Adding a new symbol that you have created in SmartDraw is a simple Drag and
Drop operation. Any object, or collection of objects dragged from a SmartDraw
document window and dropped onto a library window, may be added as a new
symbol.
If, while moving one or more objects using the mouse, you position the
cursor over an open library window, the cursor changes to the Library Drop
Cursor. If you release the mouse at this point, the Edit Symbol dialog appears. The
new symbol, composed of the objects that you were moving, appears in the Image
window. Pressing OK adds the objects to the library as a new symbol.
You can use the Edit Symbol dialog to set the appropriate properties for your new
symbol, before pressing OK to add it. You can also use it later to modify the
properties of the symbol.
Note that because entire groups or arrangements of native objects can be stored and
retrieved in libraries unchanged, you can use symbol libraries as a Scrapbook for
pieces of diagrams you might want to reuse.
Adding a Symbol from Another Program
You can use almost any Windows drawing program to create a new symbol. All that
is required is to be able to load an image to the Windows clipboard in standard
Windows metafile format.
Metafiles are placed on the clipboard when you use the Copy command under the
Edit menu in most graphics programs.
To add a symbol to a currently open library, first copy it to the clipboard and then
select the Add New Symbol command under the Libraries menu. The Edit Symbol
dialog is presented just as if you had dragged a SmartDraw object onto the library.
Images from other programs cannot have automatic settings.
See Changing the Settings for a Symbol.
SmartDraw 7 Help
You can rearrange the order of the symbols in a library by holding the Ctrl key
while dragging them with the mouse from one location to another.
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For example, if the Tools folder is selected, and it contains three subfolders called
Garden Tools, Garage Tools and Woodshop Tools, three libraries called Garden
Tools, Garage Tools and Woodshop Tools will be created.
If the subfolders like Garden Tools, themselves contain subfolders, then files in these
subfolders will also be converted into libraries with their subfolder name and so on:
The whole folder tree starting with the folder selected will be converted into a
matching tree of libraries.
STEP 3: Select the Category for the New Libraries
Use the Browse button to select the library category that will contain your newly
created library.
For example, if you choose ClipArt & Flyers/Tools as the category, using our
earlier example, the new library Garden Tools will be created in this category and
will appear there as an icon in the SmartDraw Explorer.
If you choose to generate a tree of libraries, by selecting Convert all of the files in
this folders subfolders into multiple libraries in STEP 2, the whole tree will be
added to the category you choose.
STEP 4: Select the Symbol Properties
You can also specify the properties of the symbols in the new library by clicking on
the Properties button in STEP 4. This displays the Set Symbol Properties Dialog.
When a library is opened more than once, the second and later clients open the
library as read-only. Only the first client to open the library has write permission.
Read-only libraries cannot be edited, and symbols cannot be added or removed.
SmartDraw 7 Help
You can also enable freeform drawing by selecting the Enable Freeform Draw
item at the bottom of the Arrange menu. You turn it off by using this menu command
again, so that it is not checked.
line is automatically joined to the beginning to make a closed shape. If you rightclick or hit Escape, the ends of the line are not automatically joined unless you
specifically click on the starting point of the line.
SmartDraw 7 Help
Straight Lines are drawn with the straight line tool and segmented line
tool
SmartDraw 7 Help
As an example of how this may be useful, consider the floor plan of an L-shaped
room. If you want to extend one wing of the L shape without altering the other wing,
you can pull on the diamond reshaping handle to extend the desired section without
altering the other part of the room.
This reshaping behavior is unique to polygon shapes created with the Freeform
Drawing Tools, or by editing the outline of the standard shapes found on the The
Drawing Toolbar, which turns them into freeform polygons.
See Using Freeform Drawing.
SmartDraw 7 Help
You can adjust the outline of the shape by dragging the control points and
adjustment handles with the mouse. You can also add and remove controls points,
and change the line-shape of segments, as described below.
Inserting New Line Segments in Freeform Shapes
When you are Editing the Outline of Shapes, if you right-click on a segment of the
shape, a menu appears. The command Add Control Point on this menu divides the
segment at the point of the right-click into two line segments by adding a new
control point. You can also add control points by holding down the Ctrl-Key and
clicking anywhere on the outline.
A Parabolic Curve
A Quarter Ellipse
A Straight Line
All freeform shape outlines are made up of these four basic types of line segments.
Curves drawn with the freeform drawing tools are made of parabolas by default.
Outlines drawn with the other line types may consist of any combination of these
types.
SmartDraw 7 Help
SmartDraw 7 Help
If the currently selected printer supports large format paper sizes (such as E-sized)
you can select this as the current paper size and the dotted page boundaries will
reflect this, allowing you to print a large drawing on a single sheet.
See Portrait vs Landscape Pages.
This minimum setting is the best choice when you want to paste multiple pages
together to make a large chart.
Fixed margins are the best choice when you choose the Print on One Page option.
This lets you control the margins for your single page of output.
Choosing the Custom command under the View menu presents the Set Window
Zoom Dialog. You can use this to set the scale to any values between 5% and
1000%.
SmartDraw 7 Help
Clicking in a ruler displays a temporary dotted line, called a Guide, which follows
the position of the cursor. This can be used to measure the position of an object in
the drawing. Clicking in the upper left corner, where the two rulers meet, and then
dragging, displays two of these lines forming a cross hair guide.
Coordinates in Status Bar
The Status Bar in the lower-right corner of the document window displays the X
and Y coordinates of the cursor, and the dimensions of any currently selected shape,
in the units of the ruler.
Snaps
The Snaps setting, at the bottom of this dialog, controls the way shapes align
themselves with the grid. The default setting snaps the centers of shapes to the grid.
This is important if line linking is used to connect shapes (as in flowcharting)
because it ensures that the lines connecting the centers of shapes remain perfectly
horizontal or vertical. On the other hand, if you were drawing a floor plan, for
example, you would want the edges of your objects to snap to the grid.
Printing
For drawings that fit on one page, printing is very straightforward. Pressing the Print
button on the toolbar prints a single copy to your default printer.
Using the Print command under the File menu presents the The Print Dialog, which
gives you many more options, including the number of copies and the range of pages
to print. The range is only relevant when a drawing extends across multiple pages.
The shape and size of these pages are determined by the Page Setup selections.
Printing Multiple Page Drawings
SmartDraw does not normally print the entire drawing area. It prints only the
rectangular array of pages that the drawing actually touches. If your drawing lies
completely within one page, only that page is printed. If your drawing extends across
a page boundary, it is printed on two or more pages.
SmartDraw 7 Help
Page Setup
The Page Setup command, under the File menu, is used to set the following
parameters:
Page orientation
Paper size
Printer
Printer properties
Printing Options
This information is stored with each drawing. If you change a printer property using
this command it will affect only the drawing in the front-most window. Changes will
have no effect on any other program, any other drawing, or on the global printer
settings.
The Page Setup command presents the Page Setup Dialog.
SmartDraw 7 Help
Overlap
Checking the checkbox marked Allow 1/6" Overlap... causes a small strip of each
page to be printed again on the pages that surround it (on multiple page drawings).
This makes it easier to paste together the pages of large drawings.
Options
Selecting the checkboxes in the Options section allows you to define preferences for
printing your drawing. For more information on printing your drawing and applying
these options see The Print Dialog section.
Print Preview
The Print Preview command puts SmartDraw into Print Preview mode. The Print
Preview button on the toolbar can also be used as a shortcut for this command.
All causes all the pages that the drawing touches to be printed.
Selection causes all the pages that the selected objects in the drawing
touch to be printed.
SmartDraw 7 Help
If the range selected involves more than one page, then checking the box will cause
multiple copies to be printed so that the pages are in collated order: page 1, 2, 3...
followed by page 1, 2, 3.... and so on.
Un-checking the box will cause all copies of page 1 to be printed, followed by all
copies of page 2 and so on. Non-collated printing (where available) is often faster
than collated printing.
For printers that do not have enough memory to store a whole page (like dot matrix
printers) the Collate Copies box is often checked and made inactive.
Print on One Page
Checking this box causes the entire drawing to be scaled down and printed on a
single page. This may result in reduced legibility. This affects only the printed
drawing, and will not change the view of the drawing on your screen.
Scale Up to Fit Page
Checking this box causes the entire drawing to be scaled up and printed on a single
page. This lets you print very large images from smaller drawings with a large
format printer.
Print to Scale
Checking this box allows you to specify a scale for printing your drawing. This is
particularly useful for scaled drawings such as floor plans. Using this option
presents the Set Printing Scale dialog:
Define Footer
This button becomes visible when the Print Page Footer box is checked. Pressing it
brings the Define Footer Dialog into view.
E-mailing a Drawing
You may e-mail a drawing by selecting the Send option under the File
menu or by pressing the E-mail to a Friend button on the toolbar. Your default
MAPI e-mail program will automatically open with the drawing attached. A link to
the free SmartDraw Viewer will be included in the body of the e-mail so even if the
recipient does not have SmartDraw, they will be able to view and print your drawing.
For more information on the free SmartDraw Viewer visit
http://www.smartdraw.com/viewer.htm.
SmartDraw 7 Help
SmartDraw to a create a linked network of drawings and then export the whole thing
as an interlinked web site of multiple pages.
See:
Publishing To SmartDrawNet
The Web Publishing Dialog
Creating a SmartDrawNet Account
Exporting to HTML Files
Exporting to a Bitmap File
Hyperlinking to Files and Web Pages
Publishing To SmartDrawNet
What is SmartDrawNet?
Your SmartDrawNet account is your own personal web space for sharing your
drawings with friends, colleagues and clients. It is included at no additional charge
when you purchase a copy of SmartDraw.
Publishing to SmartDrawNet is easy. Use the Publish To SmartDrawNet command
under the Publish to the Web sub menu that appears on the File menu.
You can also access this command by pressing the Web Publishing button
on the toolbar.
When you use this command you are presented with the Web Publishing Dialog.
SmartDraw 7 Help
Unless you want to change any of the settings, publish your currently open drawing
by simply clicking on the Publish Now button. You will see a progress indicator as
your files are uploaded to SmartDrawNet, and then your web browser will open to
show the drawing you published.
The first time you publish to SmartDrawNet you must indicate your agreement to the
terms and conditions and create your account. (See Creating a SmartDrawNet
Account.)
Including Hyperlinks
If your drawing contains hyperlinks to web pages or other SmartDraw drawings, the
checkbox labeled Include Hyperlinks will be checked. Otherwise it will be unchecked and inactive. If you leave this box checked, SmartDraw will preserve the
hyperlinks to web pages in the page you publish to SmartDrawNet. Un-checking the
box causes SmartDraw to omit the hyperlink function in the page you publish.
If your drawing contains links to other SmartDraw drawings, a second checkbox
labeled Also export other SmartDraw drawings linked to this one will be active
and checked. Leaving this box checked will cause SmartDraw to export more than
one page. It will export the current drawing plus all of the linked drawings while
preserving the links between them. It does this recursively, meaning that if the linked
drawings themselves are linked to other drawings, those drawings are exported as
well, and so on until all links are resolved.
This is a very powerful feature and it allows you to make a whole web site of linked
SmartDraw drawings that you can then publish or export.
Choosing an Album Name
Your SmartDrawNet account stores pages that you publish in folders called Albums.
You can invite visitors to view individual pages in any album, entire albums or all of
your albums.
The Album that your drawing will be published to is set using the text field at the
bottom of the dialog. If an album with this name does not exist, it is created
automatically.
When you are publishing single pages, SmartDraw remembers the name of the
album you published to last time and selects this by default. Each page you publish is
added to the album. This means if you publish the same drawing four times to the
same album you will have four copies of it in the album. You can delete drawings
(and whole albums) from your SmartDrawNet account controls on the
SmartDrawNet web page.
When you are publishing multiple linked pages with the Also export other
SmartDraw drawings linked to this one box checked, the album name defaults to
the same name as the drawing and any previously created album with this name is
replaced by the newly published one.
For example, if you are publishing a drawing called Org Chart, that is linked to 10
other drawings (one for each box in the chart), the album name will default to Org
Chart. If any album called Org Chart already exists in your SmartDrawNet account,
it is replaced by the new version you are publishing.
Changing the Size and Format of the Image
The Web Publishing Dialog shows the size and format of the page you are about to
publish. You can change this by clicking on the Change button. This presents the
The Export Bitmap Dialog and lets you choose from any of the three formats
normally supported by web browsers (GIF, JPG and PNG). It also lets you control
the size of your image. The larger the image and the more colors you specify for it,
the slower it will upload and the more space it will occupy.
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Next-Previous control at the top-left of the page lets you browse through the pages
in the album.
Other controls at the top of the image let you delete the image or, when you are
viewing thumbnails, delete an entire album.
You can also invite others to view your Drawings.
Inviting Others to View Your Drawings
To invite other people to view a drawing simply login to your SmartDrawNet
account and view a drawing that you wish to invite others to see. Click on the Invite
Friends button at the top of the image.
The first time you do this you are presented with a page that lets you enter the names
and e-mail addresses of the people you want to invite.
SmartDraw 7 Help
SmartDraw 7 Help
trouble exporting large bitmaps, try shutting down other programs to free up
additional memory.
When exporting to a GIF you can specify a background color that will become
transparent when viewed with most web browsers. You can also choose whether the
exported file should be in interlaced or non-interlaced format. Interlaced images
display more quickly than non-interlaced, but take longer to come into focus.
These options are specified in the GIF Format Options Dialog. This is displayed
when GIF format is selected and you press the transparent button in the HTML
export dialog.
A Text Hyperlink
Shapes and lines that have hyperlinks associated with the whole object are shown
with a special symbol that consists of a plus sign inside a small box.
SmartDraw 7 Help
Using Hyperlinks
Nested Drawings
You can use hyperlinking to create hierarchical or nested drawings that let you
drill down for more detail.
For example, suppose you are creating a flowchart for a process that includes one
very complex step. On your summary (or high-level) flowchart, you can represent
the complex step by a single shape and then hyperlink the shape to a detailed
flowchart illustrating the complex process. Later, if you click on the hyperlinked
symbol in the summary chart, the detailed chart represented by the shape opens up.
Creating Web Sites
You can use hyperlinks between drawings to create a parallel set of interlinked web
pages (essentially a complete web site). If you check both the Include Hyperlinks
and Also export other SmartDraw drawings linked to this one boxes in the Web
Publishing Dialog, SmartDraw will publish or export all of the linked drawings into
a set of interlinked web pages.
Web Site Mapping
The ability to hyperlink a shape to a web page URL makes SmartDraw a very useful
tool for drawing a flowchart that documents a web site. Each page may be
represented by a symbol that is actually hyperlinked to the page itself.
When you export to HTML, you can preserve hyperlinks to SmartDraw drawings
and website addresses. Now you have a clickable map of the web site.
Hyperlinking Notes and Background Information
You can attach a page or more of notes to any shape in a drawing by hyperlinking it
to a word-processing document. You can also attach a help file or a web address.
For example, in a network diagram you can attach a document that shows the make,
model, serial numbers, and history of a given piece of hardware to its symbol in the
drawing.
Limitations to Hyperlinking
Hyperlinking also allows you to create a link to Programs and Documents you have
installed on your computer. When you export your SmartDraw drawing to HTML or
Upload SmartDrawNet, these hyperlinks are not retained. These two links only work
when navigating in the SmartDraw Program.
If you want to create hyperlinks to documents and programs in your HTML
document, the document and/or program needs to first be available on the website.
Once the files are available, obtain the web page address (http://www. ) and use this
address in combination with the Web Page hyperlink.
SmartDraw 7 Help
You can browse, view, and insert photos and other bitmap images into
SmartDraw drawings.
You can create a customized Photo Frame to mask your photo with any
shape you create in SmartDraw.
You can rotate, scale, and flip bitmap images in SmartDraw drawings
(you cannot do this with SmartDraw alone).
You can use SmartDraw to create custom templates for printing photo
album pages or thumbnail sheets from the SmartDraw Image Plug-In.
SmartDraw 7 Help
If any of these programs are not installed on your system, their buttons do not appear
in SmartDraw.
When you click on the Equation button, the MS Equation application is launched.
The equation you create will appear in your drawing when you close MS Equation.
A similar thing occurs when you press the Graph, Spreadsheet and Word
Processor button.
Pressing the Clip Art button shows the Office Clip Art Gallery. By using this
button the thousands of clip art images that are included with Office become
available as SmartDraw symbols.
Pressing the Graph or WordArt buttons brings up the Gallery Dialog. Here you
can choose from a collection of SmartDraw symbol libraries containing preformatted Graphs or WordArt examples.
SmartDraw 7 Help
Office object into your drawing. Using this command displays the Paste Special
Dialog.
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When one or more shapes or lines are selected, the Copy command copies just those
shapes and lines to the clipboard. They can be pasted back into a SmartDraw
drawing, or pasted (as a picture) into another program.
Cut is a combination of Clear and Copy. It first copies any selected objects to the
clipboard, and then deletes them.
Paste
If the clipboard contains shapes or lines copied from SmartDraw, using Paste adds
these to the current drawing. If the clipboard contains an image from another
program it is pasted into the drawing as an Image Object.
SmartDraw 7 Help
Windows Metafile
Enhanced Metafile
AutoCAD (DXF)
CGM
HPGL
Adobe Illustrator
MicroGrafx Draw
DWG (AutoCAD)
BMP
PC PaintBrush (PCX)
GIF
JPG
PNG
TIFF
Conversion Defaults
Selecting the Flowcharts choice automatically selects the best separation settings for
decomposing images of flowcharts. The Freehand choice does the same for
freehand drawings. The individual settings are explained below.
Combine text into paragraphs
Text from imported images consists of single line strings, where each string has one
typeface. If this box is checked SmartDraw will attempt to combine these strings into
one paragraph. The setting for single or double space indicates how much space
SmartDraw should allow between lines before it terminates one text block and
creates another.
Place text inside existing shapes
When this box is checked, the text blocks detected by SmartDraws conversion
process are placed inside any shapes that they appear to lie on top of. SmartDraw
will try to detect and duplicate the alignment of the text inside the original shape.
Convert small shapes at the end of lines into arrowheads
With this box checked SmartDraw attempts to recognize arrowheads at the end of
lines.
Separate segmented lines into individual line objects
With this box checked, SmartDraw will treat perpendicular lines that could be
interpreted as a segmented line instead into separate lines.
Separate curves and other sequences of lines into individual objects.
Freehand drawings often have many complex curves. These can be decomposed into
hundreds (and sometimes thousands) of tiny SmartDraw lines, or left combined as a
single curve. Checking this box forces their decomposition into many short straight
lines. This will be appropriate only in rare cases.
SmartDraw 7 Help
Start the conversion process. As the Wizard converts your files you may see activity
from the program that created the files and from SmartDraw itself. It typically takes
between 10 and 60 seconds to convert each file. The converted files are stored in the
same folder as the original files with the same name, but with a SmartDraw SDR file
extension. For example, if you have a Visio file:
C:\MyDrawings\flowchart.vsd
The Wizard will create a corresponding SmartDraw file:
C:\MyDrawings\flowchart.sdr
If the Visio file has multiple pages, the Wizard will create a SmartDraw file for each
page:
C:\MyDrawings\flowchart-Page1.sdr
C:\MyDrawings\flowchart-Page2.sdr
Exporting Drawings
SmartDraw can export drawings in several standard Windows file formats using the
Export command under the File menu. This presents the Export Dialog, which is
used to specify the name of the exported file and its format. This is similar to the
Save Dialog.
Use the Files of Type drop-list to change the format of the exported file.
SmartDraw can export the following vector formats:
Windows Metafile
Enhanced Metafile
AutoCAD (DXF)
CGM
HPGL
Adobe Illustrator
MicroGrafx Draw
SmartDraw 7 Help
BMP
PC PaintBrush (PCX)
GIF
JPG
PNG
TIFF
Customizing SmartDraw
Designing Templates
Your custom template does more than just save a drawing as a starting point for
future use. It also saves all the default settings associated with your drawing.
Those default settings include:
Snap-to-grid alignment
Font
Zoom level
The first two of these are the most important because they vary widely between types
of drawings and greatly affect the ease of drawing them.
Settings for Empty Templates
If you want to change the default font, color scheme, or other properties for the new,
blank drawings you create using the Creating a New Drawing Dialog, simply replace
the EMPTY.SDT template in the folder for a that drawing type with one that has
your desired settings.
But make sure that your new EMPTY.SDT template was created from the same
drawing-type, or you may end up with unsuitable settings.
SmartDraw 7 Help
Hints
SmartDraw will display hints for beginning users if this box is checked. Hints are
little informative windows that pop up automatically when you try to use certain
features of the program for the first time.
Each hint will only appear once in each SmartDraw session. Hints can be switched
off from any Hint dialog. We recommend that you leave the Hints switched on the
first few times you use the program.
Open Hyperlinks Maximized
By checking this setting in the Options dialog, you can cause any hyperlinked
drawings, web pages, or documents to open to their full, maximized size (filling the
entire screen) instead of appearing in a smaller window floating over the SmartDraw
program window.
SmartDraw 7 Help
SmartDraw 7 Help
SmartDraw Licenses
SmartDraw Licenses
SmartDraw will not run without a license. The license is created when the program is
installed with a valid serial number. You can inspect the licenses installed on your
system by selecting the Licenses command under the Help menu.
Licenses Dialog
The Licenses dialog displays a list of all the SmartDraw licenses installed on your
system.
Workgroup Licenses
The SmartDraw workgroup license allows ten or more computers to access
SmartDraw on a network. For example, a 10-Seat license permits 10 different
computers, (other than the server itself) to access the program.
SmartDraw records the identity of each computer that runs the program, and it will
allow no more computers to access it after the licensed number has been reached.
The list of computers that have used SmartDraw is maintained on the server and can
be inspected and edited by selecting the Licenses command, under the Help menu, to
display the Network Administration Dialog.
SmartDraw 7 Help
SmartDraw 7 Help
Order Online
Visit www.smartdraw.com and order online with a credit card. You can download
your software immediately and order an optional CD and Quick Start Guide to be
shipped to you.
If you have any questions or prefer to place your order over the phone, you can
always call SmartDraw.com between 7 a.m. and 5:30 p.m. Pacific Standard Time,
Monday through Friday, directly at 1-800-817-4238 (in the US and Canada) or 858549-0314 (outside the US).
If you wish to purchase SmartDraw with a Company Purchase Order, print out an
order form and mail or fax the order form with a copy of the Purchase Order.
SmartDraw.com only accepts Purchase Orders from entities in the US and Canada.
See Order By Fax or Mail for more information.
Return to How to Order SmartDraw
Order By Phone
Call to order from 7 a.m. to 5:30 p.m. Pacific time. Monday through Friday.
1-800-817-4238 within the US and Canada, or call
858-225-3300 outside the US
You can order by phone and still receive the benefits of downloading the product
immediately after purchase as well as order the optional CD.
SmartDraw.com does not accept Purchase Orders by phone. If you wish to purchase
SmartDraw with a Company Purchase Order, print out an order form and mail or fax
the order form with a copy of the Purchase Order. SmartDraw.com only accepts
Purchase Orders from recognized entities in the US and Canada.
See Order By Fax or Mail for more information.
Return to How to Order SmartDraw
SmartDraw 7 Help
If you have any questions or prefer to place your order over the phone, you can
always call SmartDraw.com between 7 a.m. and 5:30 p.m. Pacific Standard Time,
Monday through Friday, directly at 1-800-817-4238 (in the US and Canada) or 858225-3300 (outside the US).
If you wish to purchase SmartDraw with a Company Purchase Order, print an order
form and mail or fax the order form with a copy of the Purchase Order.
SmartDraw.com only accepts Purchase Orders from entities in the US and Canada.
Return to How to Order SmartDraw
Order Internationally
SmartDraw.com has distributors all over the world.
To find the closest distributor to you, please visit our International Resellers Page.
You can also call SmartDraw.com at 1-800-817-4238 (in the US and Canada) or
858-225-3300 (outside the US) for more information.
Return to How to Order SmartDraw
SmartDraw 7 Help
SmartDraw 7 Help
License by you shall not constitute, nor contribute to, a waiver by us of any other or
future violation of the same provision, or any other provision, of this License. The
parties acknowledge and agree that no third party (including but not limited to your
customers, clients or licensees) shall have any rights, either against us or our
suppliers, as a third party beneficiary of any rights, licenses, products or services
granted or provided by us to you hereunder. Paragraphs E, G and H shall survive
any termination of this License agreement. You agree not to assign, in whole or in
part, this License agreement or any of your licenses or rights hereunder. Any
assignment in violation of the forgoing restrictions shall be considered null and void.
If the Product is being acquired by the U.S. Government, the Product is commercial
computer software and documentation developed exclusively at private expense and
belongs to SmartDraw.com, and (i) if acquired by or on behalf of a civilian agency,
shall be subject to the terms of this computer software license agreement as specified
in 48 C.F.R. 12.212 of the Federal Acquisition Regulations and its successors, and
(ii) if acquired by or on behalf of units of the Department of Defense ("DoD") shall
be subject to the terms of this commercial computer software license agreement as
specified in 48 C.F.R. 227.7202.2, DoD FAR supplement and its successors.
Contractor/manufacturer is SmartDraw.com, 10085 Carroll Canyon Rd., San Diego,
CA 92131.
You understand that the Product is subject to the export control laws and regulations
of the U.S. or other applicable jurisdictions. You agree that you will not export or
re-export the Product in violation of such laws or regulations.
SmartDraw reserves the right, upon reasonable advance written notice to you, to
inspect your facilities, servers and computers to ensure that you are in full
compliance with this License agreement.
GUIDELINES FOR THE USE OF CLIPART, SYMBOLS, TEMPLATES,
PHOTO OBJECTS AND PHOTOGRAPHIC IMAGES:
This Product contains numerous clipart, symbols, templates and photo images
(collectively referred to as the "Images"), which are either owned by
SmartDraw.com or licensed from a third party. As a user of this Product you are free
to use, modify and publish the Images as you wish, subject to all of the restrictions
set out below and any additional conditions described in the credits dialog of certain
symbol libraries. If you are uncertain as to whether your intended use is in
compliance with the Guidelines set out below, we recommend that you seek the
advice of your own attorney or legal counsel. SmartDraw.com will not provide you
with an opinion as to whether your use is in compliance with these Guidelines.
A. YOU MAY, subject to any restrictions set out below:
1. incorporate any Image(s) into your own original work and publish, display and
distribute your work in any media. You may not, however, resell, sublicense or
otherwise make available the Image(s) for use or distribution separately or detached
from a product or web page. For example, the Image(s) may be used as part of a
web page design, but may not be made available for downloading separately or in a
format designed or intended for permanent storage or re-use by others. Similarly,
clients may be provided with copies of the Image(s) (including digital files) as an
integral part of your work product, but may not be provided with the Image(s) or
permitted to use the Image(s) separately or as part of any other product.
2. make one (1) copy of the Image(s) for backup or archival purposes.
B. YOU MAY NOT
1. create scandalous, obscene, defamatory or immoral works using the Image(s), nor
use the Image(s) for any other purpose, which is prohibited by law.
SmartDraw 7 Help
2. use or permit the use of the Image(s) or any part thereof as a trademark or service
mark, or claim any proprietary rights of any sort in the Image(s) or any part thereof.
3. use the Image(s) in electronic format, on-line or in multimedia applications unless
the Image(s) are incorporated for viewing purposes only, and no permission is given
to those viewing the Images to download and/or save the Image(s) for any reason.
4. rent, lease, sublicense or lend the Image(s), or a copy thereof, to another person or
legal entity.
5. use any Image(s) except as expressly permitted by this License.
6. use the Image(s) related to identifiable individuals, products or entities in a
manner, which suggests their association with, or endorsement of any product or
service.
C. YOU AGREE THAT
1. ALL CLIPART, SYMBOLS, TEMPLATES, PHOTO OBJECTS AND
PHOTOGRAPHIC IMAGES
PROVIDED BY SMARTDRAW.COM, ARE PROVIDED TO YOU "AS IS"
WITHOUT WARRANTY OF ANY KIND. FURTHER, SMARTDRAW.COM
DOES NOT WARRANT THAT ANY SUCH MATERIALS WILL MEET YOUR
REQUIREMENTS, OR THAT THE OPERATION OF SUCH MATERIALS WILL
BE UNINTERRUPTED OR ERROR FREE. THE ENTIRE RISK AS TO THE
RESULTS AND PERFORMANCE OF SUCH MATERIALS IS ASSUMED BY
YOU. IF ANY SUCH MATERIALS ARE DEFECTIVE, YOU, AND NOT
SMARTDRAW.COM OR ITS DEALERS, DISTRIBUTORS, AGENTS, OR
EMPLOYEES, ASSUME THE ENTIRE RISK OF SUCH DEFECT(S), AND THE
ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR, OR
CORRECTION.
WITHOUT LIMITING THE ABOVE, THERE IS NO WARRANTY OF ANY
KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO
THE IMPLIED WARRANTIES OF NONINFRINGEMENT
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, MADE
BY SMARTDRAW.COM, ON ANY CLIPART, SYMBOLS, TEMPLATES,
PHOTO OBJECTS AND PHOTOGRAPHIC IMAGES PROVIDED BY
SMARTDRAW.COM, INCLUDING BUT NOT LIMITED TO THIS PRODUCT.
NO ORAL OR WRITTEN INFORMATION OR ADVICE GIVEN BY
SMARTDRAW.COM, ITS DEALERS, DISTRIBUTORS, AGENTS OR
EMPLOYEES SHALL CREATE A WARRANTY OR IN ANY WAY INCREASE
THE SCOPE OF THIS WARRANTY AND YOU MAY NOT RELY ON ANY
SUCH INFORMATION OR ADVICE. YOU MAY HAVE OTHER RIGHTS,
WHICH VARY FROM STATE TO STATE.
NEITHER SMARTDRAW.COM, ITS PRINCIPALS, SHAREHOLDERS,
OFFICERS, EMPLOYEES, AFFILIATES, CONTRACTORS, SUBSIDIARIES, OR
PARENT ORGANIZATIONS, NOR ANYONE ELSE WHO HAS BEEN
INVOLVED IN THE CREATION, PRODUCTION OR DELIVERY OF ANY
CLIPART, SYMBOLS, TEMPLATES, PHOTO OBJECTS AND
PHOTOGRAPHIC IMAGES PROVIDED BY SMARTDRAW.COM, INCLUDING
BUT NOT LIMITED TO THIS PRODUCT, SHALL BE LIABLE FOR ANY
INDIRECT, CONSEQUENTIAL, INCIDENTAL OR PUNITIVE DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS
INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)
ARISING OUT OF THE USE OR INABILITY TO USE SUCH MATERIALS,
EVEN IF SMARTDRAW.COM HAS BEEN ADVISED OF THE POSSIBILITY
OF SUCH DAMAGES. THE LIMITATIONS SET FORTH ABOVE SHALL BE
SmartDraw 7 Help
2. if this Product includes Clipart and/or Photo Images, use the Clipart and/or Photo
Images only if you comply with the terms set out in the Guidelines for the Use of
Clipart and Photo Images below, provided that all provisions and terms of this
License for the benefit or protection of SmartDraw.com herein are also fully
incorporated by reference into such Guidelines, in addition to all terms and
conditions contained in such Guidelines.
C. YOU MAY NOT:
1. install, use, distribute or copy the Product except as expressly permitted in this
License.
2. translate, reverse engineer, decompile, or disassemble the Product, except to the
extent, if any, that such activities are clearly and expressly permitted by applicable
law despite such restrictions.
3. rent, lease or assign the Product.
4. modify the Product, merge the Product as part of any other product or collection of
products, or create derivative works derived from the Product, without the prior
written consent of SmartDraw.com
5. transfer the Product or your rights under this License to someone else
6. permit others to perform any of activities (1) - (5) immediately above.
In addition, in no event do we authorize you or anyone else to use the Product in
applications or systems where the Product's failure to perform can reasonably be
expected to result in significant physical injury, property damage, or loss of life,
including but not limited to use in hazardous environments requiring fail-safe
performance, such as in the operation of nuclear facilities, aircraft navigation or
communication systems, air traffic control, direct life support machines, or weapons
systems. The Product is not fault-tolerant and is not designed, manufactured or
intended for any such use. Any such use is entirely at your own risk, and you agree
to hold SmartDraw.com, and its principals, shareholders, officers, employees,
affiliates, contractors, subsidiaries and parent organizations, harmless from any and
all claims or losses relating to such unauthorized use.
D. TERM:
Your rights regarding the Product under this License shall remain in effect only as
long as you are in full compliance with the terms and conditions of this License, and
shall terminate automatically if you fail to comply with any such terms or conditions.
You agree, upon termination, to destroy all copies of the Product received, made or
used by you in connection with this License. The Limitations of Warranties and
Liability set out below shall continue in force even after any termination.
E. OWNERSHIP
All patents, copyrights, trademarks, trade secrets and other ownership rights in the
Product are and shall remain in SmartDraw.com or third parties with which
SmartDraw.com has licensing arrangements. The source code of the Product and all
information regarding the design, structure or internal operation of the Product are
valuable trade secrets of SmartDraw.com or third parties with which
SmartDraw.com has licensing arrangements ("Confidential Information"), provided
however, that "Confidential Information" shall not include information which
otherwise would be Confidential Information to the extent that such information was
publicly known prior to the time you received it, or became known to you through no
violation of any of your, or others', confidentiality obligations to any other party
regarding the Product. To the extent, if any, to which you may learn any
Confidential Information, you shall not sell, transfer, publish, disclose, display, or
otherwise permit access by any third party to, the Confidential Information.
You shall ensure that any copies of the Product that you make or have made pursuant
to this License bear all copyright and other proprietary notices contained in or
affixed to the copy or copies of the Product as created and packaged by us. All
rights of any kind in the Product, which are not expressly granted in this License, are
entirely and exclusively reserved to and by SmartDraw.com.
F. LIMITATION OF WARRANTIES AND LIABILITY:
LIMITED WARRANTY AND DISCLAIMER OF WARRANTY
ALL MATERIALS PROVIDED BY SMARTDRAW.COM, INCLUDING BUT
NOT LIMITED TO THE PRODUCT, ARE PROVIDED TO YOU "AS IS"
WITHOUT WARRANTY OF ANY KIND. FURTHER, SMARTDRAW.COM
DOES NOT WARRANT THAT ANY SUCH MATERIALS WILL MEET YOUR
REQUIREMENTS, OR THAT THE OPERATION OF SUCH MATERIALS WILL
BE UNINTERRUPTED OR ERROR FREE. THE ENTIRE RISK AS TO THE
RESULTS AND PERFORMANCE OF SUCH MATERIALS IS ASSUMED BY
YOU. IF ANY SUCH MATERIALS ARE DEFECTIVE YOU, AND NOT
SMARTDRAW.COM OR ITS DEALERS, DISTRIBUTORS, AGENTS, OR
EMPLOYEES, ASSUME THE ENTIRE RISK OF SUCH DEFECT(S), AND THE
ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR, OR
CORRECTION.
WITHOUT LIMITING THE ABOVE, THERE IS NO WARRANTY OF ANY
KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO
THE IMPLIED WARRANTIES OF NONINFRINGEMENT
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, MADE
BY SMARTDRAW.COM, ON ANY MATERIALS PROVIDED BY
SMARTDRAW.COM, INCLUDING BUT NOT LIMITED TO THIS PRODUCT.
NO ORAL OR WRITTEN INFORMATION OR ADVICE GIVEN BY
SMARTDRAW.COM, ITS DEALERS, DISTRIBUTORS, AGENTS OR
EMPLOYEES SHALL CREATE A WARRANTY OR IN ANY WAY INCREASE
THE SCOPE OF THIS WARRANTY AND YOU MAY NOT RELY ON ANY
SUCH INFORMATION OR ADVICE. YOU MAY HAVE OTHER RIGHTS,
WHICH VARY FROM STATE TO STATE.
NEITHER SMARTDRAW.COM, ITS PRINCIPALS, SHAREHOLDERS,
OFFICERS, EMPLOYEES, AFFILIATES, CONTRACTORS, SUBSIDIARIES, OR
PARENT ORGANIZATIONS, NOR ANYONE ELSE WHO HAS BEEN
INVOLVED IN THE CREATION, PRODUCTION OR DELIVERY OF ANY
MATERIALS PROVIDED BY SMARTDRAW.COM, INCLUDING BUT NOT
LIMITED TO THIS PRODUCT, SHALL BE LIABLE FOR ANY INDIRECT,
CONSEQUENTIAL, INCIDENTAL OR PUNITIVE DAMAGES (INCLUDING
DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION,
LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF
THE USE OR INABILITY TO USE SUCH MATERIALS, EVEN IF
SMARTDRAW.COM HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. THE LIMITATIONS SET FORTH ABOVE SHALL BE DEEMED
TO APPLY TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE
LAW AND NOTWITHSTANDING THE FAILURE OF THE ESSENTIAL
PURPOSE OF ANY LIMITED REMEDIES. THE PARTIES ACKNOWLEDGE
AND AGREE THAT THEY HAVE FULLY CONSIDERED THE FOREGOING
ALLOCATION OF RISK AND FIND IT REASONABLE, AND THAT THE
FOREGOING LIMITATIONS ARE AN ESSENTIAL BASIS OF THE BARGAIN
BETWEEN THE PARTIES.
G. GENERAL:
SmartDraw 7 Help
This License is the entire agreement between you and us regarding the subject matter
set forth herein, superseding any other agreement or discussions, oral or written, and
may not be changed except by a signed agreement. This License shall be governed
by and construed in accordance with the laws of the State of California, excluding
that body of law applicable to choice of law and excluding the United Nations
Convention on Contracts for the International Sale of Goods and any legislation
implementing such Convention, if otherwise applicable. If any provision of this
License is declared by a Court of competent jurisdiction to be invalid, illegal, or
unenforceable, such a provision shall be severed from the License and the other
provisions shall remain in full force and effect. The prevailing party in any action to
enforce or interpret this License agreement shall be entitled to recover its costs and
expenses, including attorneys' fees.
You agree to the exclusive (non-exclusive if you are located outside of the U.S.)
jurisdiction of, and venue in, the state and federal courts located in San Diego,
California for any dispute or matter relating to, arising from or connected with this
License agreement (enforcement of any legal decision may be enforced in any court
of competent jurisdiction). There are no third party beneficiaries of any promises or
obligations of SmartDraw.com herein. Any waiver by us of any violation of this
License by you shall not constitute, nor contribute to, a waiver by us of any other or
future violation of the same provision, or any other provision, of this License. The
parties acknowledge and agree that no third party (including but not limited to your
customers, clients or licensees) shall have any rights, either against us or our
suppliers, as a third party beneficiary of any rights, licenses, products or services
granted or provided by us to you hereunder. Paragraphs E, F and G shall survive any
termination of this License agreement. You agree not to assign, in whole or in part,
this License agreement or any of your licenses or rights hereunder. Any assignment
in violation of the forgoing restrictions shall be considered null and void.
If the Product is being acquired by the U.S. Government, the Product is commercial
computer software and documentation developed exclusively at private expense and
belongs to SmartDraw.com, and (i) if acquired by or on behalf of a civilian agency,
shall be subject to the terms of this computer software license agreement as specified
in 48 C.F.R. 12.212 of the Federal Acquisition Regulations and its successors, and
(ii) if acquired by or on behalf of units of the Department of Defense ("DoD") shall
be subject to the terms of this commercial computer software license agreement as
specified in 48 C.F.R. 227.7202.2, DoD FAR supplement and its successors.
Contractor/manufacturer is SmartDraw.com, 10085 Carroll Canyon Rd., San Diego,
CA 92131.
You understand that the Product is subject to the export control laws and regulations
of the U.S. or other applicable jurisdictions. You agree that you will not export or
re-export the Product in violation of such laws or regulations.
SmartDraw reserves the right, upon reasonable advance written notice to you, to
inspect your facilities, servers and computers to ensure that you are in full
compliance with this License agreement.
TRIAL LIMITATIONS
The trial edition is designed to allow you to try the software before purchasing to
ensure that it meets your needs. In as much, it contains feature and content
limitations as defined below.
A. The trial functions for 30 days.
B. Printed documents contain a watermark. After purchasing, this watermark does
not appear even on documents created with the trial edition.
C. The number of prints is limited. When you attempt to print, you are warned about
the print limitation and informed about the number of prints you have remaining.
D. Additional feature and content restrictions
If you experience a limitation that is not defined herein, do not assume that it is a
restriction in the trial edition. Contact [email protected] for more
information.
GUIDELINES FOR THE USE OF CLIPART, SYMBOLS, TEMPLATES,
PHOTO OBJECTS AND PHOTOGRAPHIC IMAGES
This Product contains numerous clipart, symbols, templates and photo images
(collectively referred to as the "Images"), which are either owned by
SmartDraw.com or licensed from a third party. As a user of this Product you are free
to use, modify and publish the Images as you wish, subject to all of the restrictions
set out below and any additional conditions described in the credits dialog of certain
symbol libraries. If you are uncertain as to whether your intended use is in
compliance with the Guidelines set out below, we recommend that you seek the
advice of your own attorney or legal counsel. SmartDraw.com will not provide you
with an opinion as to whether your use is in compliance with these Guidelines.
A. YOU MAY, subject to any restrictions set out below:
1. incorporate any Image(s) into your own original work and publish, display and
distribute your work in any media. You may not, however, resell, sublicense or
otherwise make available the Image(s) for use or distribution separately or detached
from a product or web page. For example, the Image(s) may be used as part of a
web page design, but may not be made available for downloading separately or in a
format designed or intended for permanent storage or re-use by others. Similarly,
clients may be provided with copies of the Image(s) (including digital files) as an
integral part of your work product, but may not be provided with the Image(s) or
permitted to use the Image(s) separately or as part of any other product.
2. make one (1) copy of the Image(s) for backup or archival purposes.
B. YOU MAY NOT
1. create scandalous, obscene, defamatory or immoral works using the Image(s), nor
use the Image(s) for any other purpose, which is prohibited by law.
2. use or permit the use of the Image(s) or any part thereof as a trademark or service
mark, or claim any proprietary rights of any sort in the Image(s) or any part thereof.
3. use the Image(s) in electronic format, on-line or in multimedia applications unless
the Image(s) are incorporated for viewing purposes only, and no permission is given
to those viewing the Images to download and/or save the Image(s) for any reason.
4. rent, lease, sublicense or lend the Image(s), or a copy thereof, to another person or
legal entity.
5. use any Image(s) except as expressly permitted by this License.
6. use the Image(s) related to identifiable individuals, products or entities in a
manner, which suggests their association with, or endorsement of any product or
service.
C. YOU AGREE THAT
1. ALL CLIPART, SYMBOLS, TEMPLATES, PHOTO OBJECTS AND
PHOTOGRAPHIC IMAGES
PROVIDED BY SMARTDRAW.COM, ARE PROVIDED TO YOU "AS IS"
WITHOUT WARRANTY OF ANY KIND. FURTHER, SMARTDRAW.COM
SmartDraw 7 Help
DOES NOT WARRANT THAT ANY SUCH MATERIALS WILL MEET YOUR
REQUIREMENTS, OR THAT THE OPERATION OF SUCH MATERIALS WILL
BE UNINTERRUPTED OR ERROR FREE. THE ENTIRE RISK AS TO THE
RESULTS AND PERFORMANCE OF SUCH MATERIALS IS ASSUMED BY
YOU. IF ANY SUCH MATERIALS ARE DEFECTIVE, YOU, AND NOT
SMARTDRAW.COM OR ITS DEALERS, DISTRIBUTORS, AGENTS, OR
EMPLOYEES, ASSUME THE ENTIRE RISK OF SUCH DEFECT(S), AND THE
ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR, OR
CORRECTION.
WITHOUT LIMITING THE ABOVE, THERE IS NO WARRANTY OF ANY
KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO
THE IMPLIED WARRANTIES OF NONINFRINGEMENT
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, MADE
BY SMARTDRAW.COM, ON ANY CLIPART, SYMBOLS, TEMPLATES,
PHOTO OBJECTS AND PHOTOGRAPHIC IMAGES PROVIDED BY
SMARTDRAW.COM, INCLUDING BUT NOT LIMITED TO THIS PRODUCT.
NO ORAL OR WRITTEN INFORMATION OR ADVICE GIVEN BY
SMARTDRAW.COM, ITS DEALERS, DISTRIBUTORS, AGENTS OR
EMPLOYEES SHALL CREATE A WARRANTY OR IN ANY WAY INCREASE
THE SCOPE OF THIS WARRANTY AND YOU MAY NOT RELY ON ANY
SUCH INFORMATION OR ADVICE. YOU MAY HAVE OTHER RIGHTS,
WHICH VARY FROM STATE TO STATE.
NEITHER SMARTDRAW.COM, ITS PRINCIPALS, SHAREHOLDERS,
OFFICERS, EMPLOYEES, AFFILIATES, CONTRACTORS, SUBSIDIARIES, OR
PARENT ORGANIZATIONS, NOR ANYONE ELSE WHO HAS BEEN
INVOLVED IN THE CREATION, PRODUCTION OR DELIVERY OF ANY
CLIPART, SYMBOLS, TEMPLATES, PHOTO OBJECTS AND
PHOTOGRAPHIC IMAGES PROVIDED BY SMARTDRAW.COM, INCLUDING
BUT NOT LIMITED TO THIS PRODUCT, SHALL BE LIABLE FOR ANY
INDIRECT, CONSEQUENTIAL, INCIDENTAL OR PUNITIVE DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS
INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)
ARISING OUT OF THE USE OR INABILITY TO USE SUCH MATERIALS,
EVEN IF SMARTDRAW.COM HAS BEEN ADVISED OF THE POSSIBILITY
OF SUCH DAMAGES. THE LIMITATIONS SET FORTH ABOVE SHALL BE
DEEMED TO APPLY TO THE MAXIMUM EXTENT PERMITTED BY
APPLICABLE LAW AND NOTWITHSTANDING THE FAILURE OF THE
ESSENTIAL PURPOSE OF ANY LIMITED REMEDIES. THE PARTIES
ACKNOWLEDGE AND AGREE THAT THEY HAVE FULLY CONSIDERED
THE FOREGOING ALLOCATION OF RISK AND FIND IT REASONABLE,
AND THAT THE FOREGOING LIMITATIONS ARE AN ESSENTIAL BASIS OF
THE BARGAIN BETWEEN THE PARTIES.
2. YOU ACKNOWLEDGE THAT NEITHER SMARTDRAW.COM, NOR ITS
PRINCIPALS, SHAREHOLDERS, OFFICERS, EMPLOYEES, AFFILIATES,
CONTRACTORS, SUBSIDIARIES, OR PARENT ORGANIZATIONS, ARE
LIABLE FOR ANY OFFENSIVE, HARMFUL, ILLEGAL, INDECENT,
INCORRECT, INCOMPLETE OR INACCURATE DATA, INFORMATION OR
MATERIALS EITHER COMPRISING, PART OF, OR ASSOCIATED WITH ANY
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SmartDraw 7 Help
SmartDraw Tutorials
Flowchart Basics
A flowchart is a diagram that illustrates the steps in a process. By allowing you to
visualize the process, a flowchart can quickly help identify bottlenecks or
inefficiencies where the process can be streamlined or improved.
Example: Two Flowcharts for the Same Process
The following whimsical example illustrates the basic use of a flowchart.
SmartDraw 7 Help
A Simple Flowchart
A complete flowchart always identifies the starting and ending points of a process,
the sequence of actions in the process, and the decision or branching points along the
way.
SmartDraw 7 Help
The Flowchart Wizard opens in The Left Panel any time you open a flowchart
template. Just choose the Add Shapes button in the Wizard, and follow the
directions to add a shape to your drawing.
SmartDraw 7 Help
Start drawing the line from the edge of the first shape
The black dots are called Connection Points. These points mark the places where a
shape can be attached to a line or another shape. When you see Connection Points,
you know your shape is ready to be attached to something. The Anchor Symbol
appears when a line is anchored to the edge of a shape.
Once connected, lines and shapes stay connected, even if they are moved or
stretched.
SmartDraw 7 Help
Auto Flow Lines are drawn when the following conditions are met:
1.
The feature is turned on by clicking the checkbox in the Add Lines panel in
the The Flowchart Wizard.
2.
You drag a shape from a SmartDraw library (or toolbar) into the drawing,
while the previous shape is still selected.
3.
Line hops work only for lines created with the straight line, arc, and segmented
line tools on the toolbar. (Not for Automatic connectors or shapes created with the
Freehand Drawing tools.)
You can create a line hop by right-clicking on the line to bring up the Line Hops
dialog. (You can also access this feature from the Add Line Hops button in the The
Flowchart Wizard.)
SmartDraw 7 Help
The last object you click displays black selection handles and is called the Target
Object. When you use the Align or Make Same Size commands all the selected
objects will be aligned or sized to match the target object.
When you choose the Space Evenly command, the objects at each end of the series
stay fixed, and the others are spaced evenly between them.
See Arranging Objects for more details
To correct a crooked connecting line, the shape on the right is nudged upward using
the arrow keys.
SmartDraw 7 Help
SmartDraw 7 Help
To color your flowchart, just choose Colors and Shadows from the View menu and
select one of the ready-made styles. Your whole drawing will be instantly converted
to the new style.
For details on using these styles see Colors and Shadows.
4) Keep the direction of flow consistent. Avoid confusion by keeping your flow lines
moving from top to bottom and left to right. Don't reverse the direction in the chart
unless the flow reverses itself in reality.
5) Number your steps.
6) Break the steps down to a consistent level of detail. Don't include trivial sub-steps
of one task while treating another equivalent task as a whole. If a single step or task
needs to be analyzed in detail, make a separate chart illustrating that sub-process. (In
SmartDraw, you can hyperlink the shape representing a sub-process to a separate
chart that illustrates it, allowing users to "drill down" for more detail.) See
Hyperlinking to Files and Web Pages.
7) Avoid crossing flow lines if possible. In a well-designed chart, flow lines will
seldom cross each other. By rearranging a chart you can usually get rid of crossed
lines. If two lines must cross, use a Line Hop to show that the lines do not intersect.
8) Make sure there are at least two outcomes from every decision diamond.
9) Label your flowchart components. Use active verbs to label activity steps and
questions to label decisions. Clearly label the lines that flow out from your decision
diamonds in terms that answer the question, whether its a simple Yes or No or a
more complex output, such as Dissolves in Acid, Dissolves in Base or Dissolves
in Water.
10) Try to design and label your chart so clearly that it could be read and understood
by a new employee, five years from now, without you or anyone else to explain it to
them.
Flowchart Examples
Click here to see examples of flowcharts created with SmartDraw. (This will open
your web browser and take you to the SmartDraw.com web site). Or just visit
SmartDraw.com and explore the Flowchart Learning Center in the Resources
section.
They are drawn as either horizontal or vertical trees with labeled geometric shapes
representing personnel or business units.
SmartDraw 7 Help
SmartDraw 7 Help
When you open an Org Chart template, you will find the most commonly used of
these automatic connectors in a symbol library docked at the top of the drawing area.
This is called a Document Toolbar.
SmartDraw 7 Help
SmartDraw 7 Help
You can continue to change the shape of the connector until you find the one that
suits your needs. The Flip command under the Arrange menu can also be used to
create mirror-image variations.
Even Spacing
Normally, the automatic connector maintains even spacing between the edges of all
boxes attached to it. The size of these spaces is controlled using the grow handles at
each end of the main connector line.
To change the spacing between the boxes, select the connector by clicking on it,
move your mouse over the grow handle until you see the resizing cursor, and then
drag the grow handle to expand or shrink the connector spacing.
By reducing the spacing between boxes, you can make your organization chart more
compact:
SmartDraw 7 Help
Uneven Spacing
You can also change the spacing between individual subordinate boxes using the
adjustment diamond-shaped adjustment handles that appear on the main line near the
stem of each box.
If a person or division in your chart has more subordinates than another, uneven
spacing between the branches will create a better-looking chart.
When the No Overlap option is turned on, SmartDraw will automatically adjust the
spacing of the branches so they cant overlap.
Resizing the Stems
You can also adjust the stem length the distance between the boxes and the main
line by clicking and dragging on the grow handles located where the stem meets
the box.
By adjusting the length of the main line and the stems, you can make your
organizational chart more compact.
SmartDraw 7 Help
Position your branch below a parent object, then grab the grow handle and stretch it
until it attaches to the link points of the object above.
Stretch the top grow handle until it attaches to the parent object
Once the branch is attached, you can close the space between the parent object and
the branch by clicking and dragging the grow handle where the main stem meets the
main line.
When there is more than one connector on the page, it may be hard to predict which
connector will grab your object. To help you understand how this works, you can
think of the objects in your drawing as a vertical stack of blocks. Objects drawn
earlier are on the bottom of the stack while objects drawn later are at the top of the
stack. The connector drawn last is the connector that's on top.
When you move an object over the page, the top hot zone will grab it. To allow a
connector lower in the stack to grab your object, click on the top connector and go to
the Arrange menu and choose Send to Back. This will send the top connector to the
back and allow the object to be grabbed by the next connector in the stack.
Locking a Connector
Sometimes an automatic connector will try to grab an object (or another connector)
that you are trying to place independently on the page. To prevent this, you can
temporarily lock the grabbing connector. This turns off its hot zones and allows you
to move or position your other objects freely.
To lock a connector, select it by clicking on it, then choose Lock Object from the
Arrange menu. This will turn the connectors handles from black to gray, and you
will no longer be able to resize or otherwise adjust it until you unlock it again.
While locked, the connector will not try to grab objects dragged near it.
SmartDraw 7 Help
To represent organizational hierarchy, you can attach a branch to a box that hangs
from another branch. To do this, move the new branch as close to the box as possible
without crossing the main connector's hot zone. If you find yourself fighting the
connectors hot zone, lock down the main connector so that it cant grab anything.
Attach the subordinate branch using the grow handle on the stem
Using Columnar Branches to Save Space
To save horizontal space, instead of inserting horizontal branches, you can use
columnar branches to represent groups of peers.
Columnar branches facing left should be attached at the three-fourths point on the
box and columnar branches facing right should be attached at the one-fourth point on
the box. That way the subordinates are tucked under their supervisors.
Unhooking Branches
To unhook a branch, click on the connector line to select it, then grab the grow
handle at the end of the stem, where it is connected to its parent object, and pull it
away.
Unhooking a Branch
Adding Staff or Assistants
Staff positions such as those of secretaries and administrative assistants are typically
not included in the vertical hierarchy of an organizational chart. Instead, they are
attached horizontally to a stem below their supervisor.
SmartDraw 7 Help
SmartDraw 7 Help
Reattach the main branch to its supervisor after adding side staff
When you use the Org Chart Import feature, SmartDraw automatically makes each
box a table and puts the data from each imported field in separate cells stacked one
atop another.
SmartDraw 7 Help
Get Field Labels from First Row: If your chart has labels such as Name Title
etc., in the first row, SmartDraw can use them to identify the fields in the chart. If it
does not have field titles, uncheck this option.
Show Labels in Org Chart Allows you to display or hide the field labels (if any)
in the finished chart.
Field Separator Allows you to specify the character that separates the fields in
your data file, such as comma, tab, etc. (If the list of records to be imported, at
the bottom of this dialog, looks jumbled, be sure to check that the right separator is
chosen here.) You can place quotes around field data if you need to use your
delimiter character (such as a comma) in that field.
Record Sorting Options
SmartDraw will try to detect the hierarchical sorting and select the appropriate
option for you. If it cannot, you can specify the sorting manually. The two options
are:
1) Assume Hierarchy from Indentation If your file uses indentation (by any
delimiter) to indicate hierarchy, select this option. Example:
SmartDraw 7 Help
Matching Fields
If you choose Create Hierarchy by Matching you must indicate which fields match
to with which. SmartDraw will try to figure this out for you. If it cannot, you can
manually specify the field matching using the drop-down lists.
If you right-click on any cell in the table, the Assign Field command allows you to
specify which data field occupies that cell in that box. Other boxes in the chart are
not affected.
Right-Click Menu: Field Name
If you right-click on any cell in the box, the Field Name command allows you to
specify the appearance of all the field names in that box at once. If None is selected,
field names are hidden.
Full Label places the field name to the left of your field data in the cell. Top Label
places the field name in the upper left corner of the cell.
You can also specify the font and color of the field names using the controls on this
menu.
SmartDraw 7 Help
3) Field Names are exported to the first record of the text file if any box in the chart has
visible field names.
4) All data fields are exported, with the following exceptions:
a.
If a field was globally hidden on import, it will be invisible in the chart, but
appended as the last field in each record on export.
b.
If a visible field has been Unassigned from a particular table cell in a particular box,
that instance of the field data will not be exported.
5) If a box contains multiple rows of text with line breaks (CR/LF) between rows, each
row will be exported as a separate field, as if it were in a table cell. If the text is
simply one long string wrapped into several rows, it will export as one field.
6) Empty table cells (fields) are exported as a delimiter.
7) If a box contains no text and no table, it is skipped.
8) If a document contains two or more separate org charts (separate Automatic
Connector trees), only one will be exported at a time, either (a) the chart containing
an object that is selected, or (b) if nothing is selected, the chart that was created first.
Color Schemes
You can instantly make your entire org chart look polished and professional by
choosing one of the ready-made color schemes that SmartDraw offers.
SmartDraw 7 Help
SmartDraw is ideal for creating Gantt Charts (also referred to as project timelines)
quickly and easily.
Gantt charts are essentially bar graphs that help plan and monitor project
development, resource allocation, or event scheduling on a horizontal time scale.
Typically, Gantt charts indicate the duration of project tasks, but they can also be
used to indicate, for example, the relationship between tasks, the cost of each task,
the person or persons responsible for each task, and the milestones in a project's
development.
Gantt charts are often used by supervisors to schedule employee work shifts, easily
indicating at a glance how many workers are on duty at any given time.
Similarly, Gantt charts can show the demand for resources over time:
SmartDraw 7 Help
Simply click on any of the buttons at the top of the Wizard, such as Change Colors
or Add a Symbol to learn how to accomplish that task.
Hiding the Wizard
You can switch back and forth between the Wizard and the Symbol Explorer by
clicking on the tabs marked Wizards and Symbols near the top of the panel.
If you need to hide the Left Panel entirely, you can close it by clicking on the X box
in its upper right corner. To get the Left Panel (and the Wizard) back again, choose
Show Left Panel from the View menu.
SmartDraw 7 Help
After creating the table, if you need to add or delete rows or columns, just select the
appropriate area in your table and choose Insert Cells or Delete Cells in the Table
menu. You can select an entire row or column by moving your cursor to the table's
edge until you see a thick, black arrow, as shown below, and then clicking once.
You can keep joining and splitting cells until you find the format that suits your
needs.
See Joining and Splitting Cells in the Table section for more details.
SmartDraw 7 Help
To add text to any cell, click once inside the cell and type
You can change the growing and shrinking behavior of your text in the Text Entry
Properties dialog. You can change the attributes of the text (such as the font, color,
size, and alignment) of the text in your Gantt table using all the familiar text
commands found on the text toolbar.
See also:
Adding Text to Tables
Text Entry Properties
Auto Fill
The row and column headers in a Gantt table are frequently a series of days, months,
or years.
To add a task bar to your Gantt chart, click on that button in your Gantt Bar symbol
library and drag the bar into your table.
SmartDraw 7 Help
As you drag your bar over the table, the link point at one end (indicated by a black
dot on the dashed outline of the moving bar) will try to snap itself to the table cells.
When the bar is in approximately the position you want, release it.
The ready-made Gantt bars are designed to stretch horizontally. To stretch the bar,
click on the round black handle at either end and drag it. You can also drag it up or
down and link it to a cell in a different row. If you want to move the entire bar to a
different row, drag first one end and then the other to that row.
SmartDraw 7 Help
See also:
Adding Milestone Marker Symbols to Your Gantt Chart
Youll find ready-made Link Lines in the Gantt Bars symbol library.
you release it. (You may find it easier to first drop the line in the background of your
drawing, outside the table, and then drag its endpoints to their positions).
After releasing the line, its endpoints may not be quite where you want them. Just
click on the handles at either end of the selected line and drag them to where you
want them.
SmartDraw 7 Help
Within the columns, the symbols can be linked to any position along the horizontal
axis (in other words, the horizontal linking points are continuous).
Milestone symbols can be linked on, above, or below the Task Bar
The task bar for Task C is linked to another SmartDraw file or a web page.
4) Give a copy of the Gantt Chart to each team member and review responsibilities
and milestones. To preserve your formatting and text as your chart passes from
person to person, you can turn off the text editing property in the Table menu or
under the Shapes menu.
5) Update the chart periodically to reflect the realities of your ongoing project. You
can draw a vertical line down your Gantt chart to indicate the present time and
identify which tasks are ahead of schedule and which tasks are behind schedule.
7) Share your Gantt chart with others using the web. With one click, you can publish
your chart to your free SmartDrawNet web space and share it with your colleagues.
Any hyperlinks in your chart become working hyperlinks on the weband
interlinked pages become interlinked web sites!
SmartDraw 7 Help
You can also export your Gantt chart as a JPEG or a GIF image for the web, or you
can save your chart as an HTML document (with working hyperlinks) and publish it
on an Intranet or over the World Wide Web. See Three Ways To Publish to the Web
for details.
8) Create a professional presentation using SmartDraw and PowerPoint. You can
copy/paste your drawing into any of the programs in the Microsoft Office Suite.
If you paste your chart into another program (such as PowerPoint), you can edit it by
simply double-clicking on the chart in the other program. This automatically opens
the chart in SmartDraw for editing, and your changes will be updated in the other
program. See The Microsoft Office Companion.
SmartDraw lets you quickly create personalized calendars and planners for all
occasions.
Just open up any of the ready-made calendar templates by choosing Gantt Charts
and Calendars in the SmartDraw New Document window.
You can also find ready-made templates for the current calendar year on this page
of the SmartDraw.com web site.
Here youll find blank calendar templates that you can modify to suit any month or
year. You can modify them by hand, or you can have SmartDraw automatically
create a calendar for any particular month using ready-made templates from the
Month Builder Wizard. See The Month Builder Wizard for details.
SmartDraw 7 Help
The Month Builder Wizard works with special blank templates that allow you to
specify the month and year of the calendar you want to create. SmartDraw then
automatically fills in the dates of the calendar for you.
Just open one of the ready-made Month Builder templates found in the Calendars
section of the New Document dialog:
SmartDraw 7 Help
If you want to lock the whole calendar you can select it by clicking on its border,
then choose Do Not Allow Text Editing from the Table menu.
You can also change the color of the calendar's header the same way.
See Applying Changes to Selected Cells in the Tables chapter for more details.
SmartDraw 7 Help
To change the gridlines around a day, or a group of days, select those cells with your
mouse, then right-click on the selected area and choose Grid Line Style, Grid Line
Thickness, or Grid Line Color from the pop-up menu.
symbols, but you can also open any of the other symbol libraries, or even create your
own, for additional clip art and symbols.
To add an image to a calendar, open the appropriate symbol library, click down on
the desired image with the left mouse button, drag it to the position of your choice in
your calendar, and release.
To download additional SmartDraw seasonal clip art art visit this page at the
SmartDraw.com web site.
You can also import images, such as a company logo or personal photo, from other
programs and add them to your SmartDraw calendar.
SmartDraw 7 Help
2) Before laying out furniture, look for projecting windowsills, and note the location
of electrical receptacles, light switches, vents and thermostats.
3) When placing a desk, ask yourself "What do I want to be looking at when I sit
there?"
4) When planning an office, first determine whether the occupant's back will be
toward the door. Some people feel very strongly about this. Other design decisions
will flow from this basic choice.
5) To reduce glare, try to avoid having computer monitors directly facing windows.
6) Leave enough empty space in front of filing cabinets to fully extend the drawer,
plus at least 18 additional inches if the drawers will be accessed by a person standing
in front of them. (Check your local building codes for requirements in your area).
SmartDraw 7 Help
7) Allow adequate working space at desks or cubicles. The distance from the
working side of a desk to the nearest wall or furniture should be at least 42 inches
(and most people find 54 or 60 inches more comfortable).
8) The walkway between a piece of furniture and a wall should be at least 30 inches
in a residential space, with 36 inches preferred. In a public space it should be at least
36 inches, with 42 inches preferred. (Check your local building codes for
requirements in your area).
9) To get a feel for the width of a walkway before placing furniture, put a tape line
on the floor to see how different dimensions would feel.
10) When placing furniture on a residential plan, remember that most furniture will
actually sit 2 or 3 inches from the wall.
11) Don't line all the furniture up along the walls. Break up spaces by placing pieces
out in the room. Setting rugs, sofas, or other furniture at angles can help avoid an
overly rigid feel.
SmartDraw 7 Help
The Wizard provides shortcuts to the most frequently used floor planning tools and
offers tips on how to use them.
Simply click on any of the buttons at the top of the Wizard to start the selected task.
Some buttons, such as Add Rooms & Walls or Add Furniture will open a
specialized sub-wizard devoted to just that topic.
You can open any of the Floor Plan Wizards at any time by clicking on its title bar at
the top of The Wizard Panel.
Scales are usually specified as a ratio, like 1:4. The first number represents units of
measurement on the floor plan and the second number represents the equivalent
measurement in the real world.
A scale commonly used on floor plans is 1": 48" or 1": 4'. This means that one inch
on paper equals 48 inches or 4 feet in real life.
This scale is also called the quarter-inch scale (" : 1 foot). SmartDraw's built-in
standard floor plan templates are set to the quarter-inch scale by default (metric
templates are set to a 1 cm : 0.5 m scale). If you want to change the scale, choose
Define Rulers and Grids from the View menu.
Floor Plan Settings
Before you start drawing, you may want to confirm that the settings in the Arrange
menu match those shown below.
You may also want to turn on the Grid to make drawing easier. Choose Show Grid
from the View menu.
SmartDraw 7 Help
Anything you draw will be created in The Active Layer. Keeping the walls and
furniture on separate layers helps you avoid accidentally attaching furniture to walls
or inadvertently moving walls around on the page.
See also:
The Layer Tabs
The Active Layer
Drawing a Wall
At the top of your floor plan template, you should see a docked library of Wall
Tools. (Alternately you can open these libraries manually by finding them in The
Explorer Panel).
To outline a room, select the Room Outline Tool by clicking on it once.
Your cursor should now look like a pencil. Begin drawing by clicking in the drawing
area at the point you want your wall to begin.
Continue clicking to draw additional wall segments. A wall segment is automatically
added to your outline for each point that you click.
The room will close automatically as the last line segment nears the starting point.
To indicate that the room is ready to be closed, your pen cursor will show a circle at
the end.
Note: The Room Outline Tool draws a standard 4" wall using a filled line. If you
need a different type of wall, select your room outline by clicking on it, and choose
Border Style>Filled from the Shapes menu to see a list of other wall options.
Likewise, you can adjust the corners of your room by dragging the black square
handles at the end of each wall segment.
You can even delete an entire wall segment by deleting one of the black square
adjustment handles. Simply hold down the Ctrl key as you select it (this will turn the
handle green) and then hit Delete.
SmartDraw 7 Help
To add a new wall segment to the outline, hold down the Ctrl key and click
anywhere on the outline of the room.
When you are satisfied with the outline, click in the background to exit the Shape
Editing Mode. If you need to edit your room outline again, right click on the outline
and select Edit Shape Outline from the pop-up menu.
See also:
Reshaping a Room Outline in a Floor Plan
Similarly, you can use the square adjustment handles at the corners to change the
proportions of the entire room. You can make your entire room bigger or smaller just
by clicking and dragging any one of these handles.
See also:
Flexible Reshaping of Freeform Shapes
Here you can set your room to display its dimensions: "Always," "Only when
selected", or "Never."
Showing the Area of a Room
SmartDraw 7 Help
To display the area of a room, click on its outline to select it, choose Shape
Properties from the Shapes menu, and check the box labeled Show Area.
SmartDraw 7 Help
SmartDraw 7 Help
simply click on any library's title bar. (You can find additional furniture libraries in
The Explorer Panel).
To add a piece of furniture to your drawing, click on its button and drag it to the
drawing area.
You can also specify the degree of rotation using the Rotate command in the
Arrange menu.
This panel is your table of contents for symbols. You can browse the categories as
you do folders on your computer. For example, you can click on a plus sign next to a
folder to expand the tree. When you mouse over a library name, youll see a preview
of the symbols contained inside.
Using the Symbol Search Function
You can search for specific kinds of objects (such as a chair) by name. The Search
Bar is located at the top of the Symbol Explorer panel. Type a word or phrase into
this bar and press Go.
Search results
SmartDraw 7 Help
SmartDraw will locate symbol libraries containing items that match your phrase and
place them in the Search Results folder at the top of the Explorer Panel.
See also:
Searching the Symbol Libraries
Opening Symbol Libraries
Symbol Library Windows
SmartDraw 7 Help
SmartDraw 7 Help
If your drawing spans more than one page, SmartDraw will tile the pages so that you
can assemble them into one drawing.
If you want to fit your plan on a single page, you may need to scale it down to fit. Do
this using the Print to Scale feature found in the Print dialog. Here you can enter a
new scale to use for printing, or have SmartDraw calculate the scale for you based on
a percentage, or on a specified number of pages.
You can also use the Print on One Page option in the Print dialog, and SmartDraw
will automatically scale your drawing down to fill a single page. However, you will
not know the scaling factor, so if it is important to you to know that, use the Print to
Scale function described above.
See also:
Printing
Printing Large Diagrams and Posters
E-mailing Your Floor Plan to Others
You can share your floor plan with other SmartDraw users as a native SmartDraw
file. Simply click on the e-mail icon on the toolbar to attach your floor plan to an email message. A link to the free SmartDraw Viewer will be included in the body of
the e-mail, so even a recipient who does not have SmartDraw will be able to view
and print your drawing.
Publishing Your Floor Plan on the Web
You can share your drawing with others by uploading it to your free SmartDrawNet
web space, where you can then invite others to view it. The floor plan displayed on
the web will be a bitmap (JPG) file, not a native SmartDraw file.
SmartDraw 7 Help
SmartDraw 7 Help
Just right-click on one of the lines and choose Line Hops from the right-click menu.
Grouping
By grouping software design objects you can quickly move them all as a unit. You
can also nest groups, one inside another, and then ungroup them into their subgroups or individual objects. Learn how to save time and effort in Grouping and
Ungrouping Objects.
Automatic Connectors
SmartDraws powerful Automatic Connector is a special line that arranges objects
attached to it into pre-configured patterns. Its great for creating hierarchical
diagrams such as web site maps.
SmartDraw 7 Help
SmartDraw gives you full control over not only the way the text behaves in the
object, but also: how it looks, where it lies, how it grows or shrinks, and how you or
another user can edit it. See Text Entry Properties under the Shapes menu for
details.
You can position the text label on, above, or below the line, and you can configure
its alignment and other properties in a number of ways. For details see Attaching
Text to Lines.
A table shape from a SSADM diagram containing 3 data cells that can be
edited individually
SmartDraw offers hundreds of ready-made software design symbols in its symbol
libraries, but you can also make your own to fit any needs.
See also:
Changing a Normal Shape into a Table
Adding Text to Tables
Whether youre a beginner or an expert, youll find useful ideas, examples, and a
complete step-by-step tutorial in the SmartDraw Network Design Center, just a click
away at SmartDraw.com.
SmartDraw 7 Help
SmartDraw 7 Help
Just right-click on one of the lines and choose Line Hops from the right-click menu.
Arrange menu, you can line up the tops, bottoms, or sides of your objects, make
them all the same size, rotate them, group them, and keep them organized in many
other ways.
Before auto-arranging
After auto-arranging with Align, Make Same Size, and Space Evenly
commands
See also:
Arranging Objects
Using Grid Snaps
Grouping and Ungrouping Objects
Automatic Connectors
SmartDraws powerful Automatic Connector is a special line that arranges objects
attached to it into pre-configured patterns. Its great for creating neatly organized
network topologies.
SmartDraw 7 Help
To add text to a line, just click on the line and start typing. You can position the text
label on, above, or below the line, and you can configure its alignment and other
properties in a number of ways. For details see Attaching Text to Lines.
Some network administrators use this feature to document their equipment by linking
to a file, such as an Excel spreadsheet, that contains each objects name, serial
numbers, and other specs. When a user clicks on the hyperlink, the spreadsheet is
opened to the row that represents that object.
SmartDraw 7 Help
technical schematics, SmartDraw helps you get started fast and draw professional
looking diagrams in no time.
SmartDraw 7 Help
Youll find access to some of these symbols in the Engineering Wizards that appear
when you open an Engineering template. Youll find more in the Symbol Explorer
located in the Left Panel of the drawing area.
See also:
Searching for Library Symbols
Opening Symbol Libraries
Just right-click on one of the lines and choose Line Hops from the right-click menu.
You can add arrowheads to any line by right clicking on it and choosing Arrowheads
from the menu. For details see Arrowhead Styles.
SmartDraw 7 Help
Before auto-arranging
After auto-arranging with Align, Make Same Size, and Space Evenly
commands
The objects are rearranged and repositioned to match the target object.
See also:
Arranging Objects
Using Grid Snaps
Grouping and Ungrouping Objects
Grouping
By grouping software design objects you can quickly move them all as a unit. You
can also nest groups, one inside another, and then ungroup them into their subgroups or individual objects. Learn how to save time and effort in Grouping and
Ungrouping Objects.
To add text to a line, just click on the line and start typing. You can position the text
label on, above, or below the line, and you can configure its alignment and other
properties in a number of ways. For details see Attaching Text to Lines.
SmartDraw 7 Help
To show the area of a shape, right click on it, then choose Shape Properties from the
menu and check the box labeled Show Area.
By clicking on a layer tab, you make that layer active. Any objects added to the
drawing are added to the active layer.
To add a new layer to your drawing, select Layers from the arrange menu, and then
choose Define Layers.
You can selectively hide and show layers on the screen and in print. In engineering
drawings, layers may typically be used to separate different schematic systems that
may cause visual confusion by overlying each other. For example, in a building
diagram, you could put the electrical, plumbing, and HVAC systems on separate
layers to make it easy to view or print any one of them separately.
See Using Layers for details