Australian

Aikido Ki Society
Official Dojo
Guidelines
This Document must be available at each AAKS Dojos for
every Instructor and student to have access to and read
January 2005

TABLE OF CONTENTS
1. Introduction
1.1
Ki no Kenkyukai Japan Purpose Statement
1.2
Aikido Ki Society Australian Purpose Statement
2. Management Structure
3. Duty of Care
4. Roles, Qualifications and Responsibilities for Teaching and Management Staff
4.1 Chief Instructor
4.2 Head Dojo Instructor
4.3 Dojo Instructor
4.4 Trainee Instructor
4.5
Associate Dojos
4.6 Secretary/Treasurer
4.7 Administrative Guideline
5. Branch Dojo Operational Guidelines
5.1 Philosophy of Teaching
5.2 Risk Management
5.3 Opening a Branch Dojo
5.4 Aikidoka from other Styles
5.5 Visiting Instructors
5.6 International Travel
5.7 Open Door Policy
5.8 Communications
5.9 Seminars
5.10 Insurance
5.11 Childrens classes
5.12 Promotional material
5.13 Class fees
5.14 Grading Policy
6. Qualifications
6.1 Instructor Accreditation
6.2 Qualified Examiner
6.3 Assistant Lecturer and Associate Lecturer
7. Health and Safety Guidelines
7.1 General Safety Guidelines
7.2 Safety Guidelines Prior to Training
7.3 Safety Guidelines During Training
7.4 Preventive Health Measures for Blood-Borne Pathogen Transmission
8. Disclaimer Information
8.1 Implementation of Disclaimer
Student Code of Conduct
Release and Indemnity Agreement

1. Introduction
This document outlines the organizational structure of Aikido Ki Society Australia and helps defines current
operational practice with particular reference to administrative procedure, health and safety guidelines, and
risk management.
As a martial art organization we are responsible for a duty of care for all students. These guidelines help
outline that Duty of Care (see Duty of Care section) for implementation throughout all Aikido Ki Society
dojos within Australia.

1.1 Ki no Kenkyukai H.Q. Purpose Statement.

The purpose for which the Ki Society (Ki no Kenkyukai) is formed is to foster the well-being for all. This
includes such activities as: making available and teaching the philosophy and practice of coordination of
mind and body (Ki Development) and also teaching the concepts and art of Shin Shin Toitsu Aikido (Aikido
with Ki) to its students and to those interested.

1.2 Australian Aikido Ki Society Purpose Statement.

The purpose of this organization is to promote good communication and friendship among dojos and to
further the aims of Ki no Kenkyukai in Australia in accordance with the Ki no Kenkyukai Purpose
Statement. The Aikido Ki Society Australia will provide ongoing training opportunities and advice on all
matters relating to Shin Shin Toitsu Aikido and its Ki Development Arts. A consultative committee
comprised of the Chief Instructor and Head Dojo Instructors will assist in matters relating to policy,
standards, and accreditation issues. If there are no Head dojo instructors, the Chief Instructor will organise
a meeting with as many dojo instructors as are available.

2. Australian Aikido Ki Society Operational Structure

Ki No Kenkyukai HQ

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Master Koichi Tohei and Shinichi Tohei

Chief Instructor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Branch Dojos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Head Dojo Instructors
Dojo Instructors
Trainee Instructors
Secretary/Treasurer (optional)

3. Duty of Care
Duty of care requires everything reasonably practicable be done to protect the health and safety of others
at the workplace or training environment. This duty is placed on:

All Head Dojo Instructors

Dojo Instructors, Assistant Instructors and all participants ( ie: students)

Any others who have influence on the hazards occurring within the dojo ( ie: spectators)

Reasonable Practicable means that the influence that the requirements of the law vary with the degree of
risk in a particular activity or environment which must be balanced against the time, trouble and cost of
taking measures to control the risk. It allows the duty holder to choose the most efficient means for
controlling a particular risk from the range of feasible possibilities preferably in accordance with the
hierarchy of control.
This qualification allows those responsible to meet their duty of care at an efficient cost. It also requires
changes in technology and knowledge to be incorporated but only as and when it is efficient to do so. The
duty holder must show that it was not reasonably practicable to do more than what was done or that they
have taken reasonable precautions and exercised due diligence.
Specific rights and duties logically flow from the duty of care. These include:

providing and maintaining a safe training environment;

safe systems of training practice in accordance with guidelines and training syllabus;

adequate facilities;

information and instruction available on dojo guidelines and policy;

keeping records relating to any injuries occurring within the dojo;

ensuring someone with first aid training be available at each training session;

That all people who attend the dojo or training, maintain a level of awareness and display proper etiquette
that would minimise the danger or injury to themselves and/or others. This would include Dojo Head
Instructors, Dojo Instructors, Assistant Instructors, students and spectators.

Source: Industry Commission. Workplace, Health and Safety Report No 47 - September 1995
Changes have been made to original document to apply for use within this, the Australian Aikido Ki Society
Dojos and Instructors Guidelines,

4. Role, responsibilities and Qualifications for Teaching Staff.

4.1 Chief Instructor
The Chief Instructors position is an elected position from within the Aikido Ki Society Australia. The Chief
Instructors role is primarily as a main point of contact for Japan (Ki No Kenkyukai), organising seminars or
instructor training programs within the Australian region
Responsibilities:

To foster the ongoing growth and development of Shin Shin Toitsu Aikido in Australia.
Currently conduct kyu and ki gradings for all levels, including nomination for certification of these
levels, unless a nominated instructor has been elected by the Chief Instructor or committee.
Provide nomination for all Dan levels, Senior Ki Level, Qualified Examiners, Assistant Lecturers
and Associate Lecturers for certification by Master Koichi Tohei.
Establish accreditation criteria for all Instructors.
Endorsement of all Head Dojo Instructors and Dojo Instructors.
Provide ongoing training seminars and to assist all dojos maintain standards.
Act in an advisory capacity to Instructors in all matters relating to the Australian Aikido Ki Society.
Maintain files on all correspondence with Ki no Kenkyukai HQ and Instructors.
Organise and host National Seminars taught by Ki no Kenkyukai HQ, (when available) and provide
Training and development opportunities for all students.
Disseminate information to instructors and students to foster the growth and well being of the
Australian Aikido Ki Society.

4.2 Head Dojo Instructors (or fully affiliated dojos to AAKS)

Nidan level or above. Holds a teaching qualification of Assistant Lecturer or Associate Lecturer and is a
Qualified Examiner (where possible). The Head Dojo Instructor is a designated position of the Australian
Aikido Ki Society or Chief Instructor and is responsible for the overall running of the dojo and its finances.
This person will be the main liaison between the dojo and the Chief Instructor of Australian Aikido Ki
Society. Regular attendance of seminars is expected. The Head Dojo Instructor is to adhere to the guidelines
set out by the Chief Instructor and assist in achieving the desired training outcomes
Please note: The Chief Instructor will nominate the position of Qualified Examiner only to a Head Dojo
Instructor. For dojos who do not have an instructor who can meet the criteria of Qualified Examiner at this
time, the Chief Instructor will conduct the gradings or designate a dojo where their students may be graded.
These students must have the written consent of their home instructor.
Head Dojo Instructors are to notify the Chief Instructor/committee of any changes in the status of Instructors
so that the necessary certification can be organised. i.e. Are there instructors who are teaching on a regular
basis and have not yet been promoted to Assistant Lecturer? It is the responsibility of the Head Dojo
Instructor to keep the Chief Instructor/committee up to date with any changes of their instructors contact
numbers and addresses.
Once a Qualified Examiner is appointed, they will be required to attend instructional lectures and training
sessions whenever they are conducted. This will provide Qualified Examiners with the basis for
understanding and performing grading criteria. It will enable Examiners to keep up to date with the current
methods of testing shokyu, chukyu, jokyu ki levels, kyu and dan grades. It will further guarantee that the
quality of testing is correct and that the standards of Australian Aikido Ki Society are maintained.

Qualifications: Nidan or above and Assistant Lecturer or (above)

Responsibilities:
* Overall management and operation of Branch Dojo
* Foster aims of Japan HQ and Australian Aikido Ki Society and provide for the development of students.
* Ensure that the curriculum taught is in accordance with the curriculum recommended by Ki no
Kenkyukai and Australian Aikido Ki Society.
Maintain current files for:

Correspondence
Gradings
Sendings
Disclaimers/Student Code of Conduct Agreements
Finances and Attendance
Injuries/incidents
Student contact details
Support the organization through the promotion of seminars, books, videos, etc.
Arrange for gradings to be conducted as required
Forward grading and membership fees to AAKS.
Ensure that the Disclaimer and Student Code of Conduct Agreement Form is provided to and signed
by each student who trains at the Dojo. For students under the age of 18, the Disclaimer and Student
Code of Conduct Agreement Form must be signed by a parent or guardian who is aware of the
activity undertaken. These forms are to be retained on file.
Ensure that Dojo Instructors, Trainee Instructors and students apply the Duty of Care.
Have an adult who has First Aid training present whenever possible at all relevant activities.
Recommend Instructors for Accreditation
Attendance at all Instructional seminars.
Maintain current membership in the insurance scheme adopted by Australian Aikido Ki Society,
including club liability and professional indemnity. In addition, information regarding optional
player accident insurance will be available to all students.
Provide supervision and support for new dojos as required.

4.3 Dojo Instructors (and associate/branch dojos) - Sensei

Dojo instructors accredited with Australian Aikido Ki Society have the authority to instruct Ki Aikido
classes independently. When conducting classes independently, instructors should always be mindful of and
apply the Duty of Care.
Qualifications:

Shodan or above (associate dojos at 1st kyu and above)

Assistant Lecturer

4.4 Trainee / Assistant Instructors. - Sempai

These are senior students who assist the Head Dojo Instructor and Dojo Instructors at times with various
tasks. This role is limited to providing teaching assistance and / or other assistance under the authority,
guidance and supervision of the Head Dojo Instructor and/or Dojo Instructors. A Trainee Instructor is not
authorised to take classes independently and may not be left unsupervised with a class at any time. Trainee
instructors can independently teach some aspects of Ki development classes at the discretion of the Head
Dojo Instructor.
Qualifications

1st kyu or above

Responsibilities: To assist the Head Dojo Instructor and/or Dojo Instructor in the instruction of students,
and other dojo matters as requested by the Head Dojo Instructor and/or Dojo Instructor. Attend annual and
national seminars also bi-annual Instructor development seminars.

4.5 Associate / Branch dojos.

These dojos either do not have a Nidan Instructor or have come from another style. Associate/Branch Dojos
still need to be insured and pay all fees to AAKS but may not vote nor be represented on the board
or committee.
Head Instructors of Associate/Branch Dojos must be sponsored by a full member dojo and attend at least
once a week at the sponsors dojo for instruction. If distance is a problem (i.e. over 1.25 hours drive) then a
minimum annual two-week stay with the sponsoring Head Dojo Instructor or Chief Instructor plus
attendance at any national seminars is required.

4.6 Secretary / Treasurer - Optional positions as required by Branch Dojo.

If a dojo requires a secretary and or treasurer, that person will be responsible for all the administration for
that dojo. They will also be responsible for keep all files and documentation up to date and ensure up to date
information and correspondence has been sent to the Chief Instructor. In this way the Chief Instructor can
nominate students for any accreditations or any kyu and ki gradings when appropriate.

4.7 Administrative Guidelines

To assist with administrative tasks, it is good practice for dojos to maintain the following files:
1.
2.
3.
4.
5.
6.
7.
8.

Correspondence in and out

Copies of sending documentation
Student registration and indemnity forms
Insurance documentation
Financial files
Attendance book
Injury record book/incident manual
Receipt book for all monies received other than class fees.

This data should be kept in a secure location and provides a record of activity in the dojo which can be
referred to if required.

5. Branch Dojo Operational Guidelines

The Head Dojo Instructor is responsible for the day-to-day operation of the dojo. Dojo Instructor(s), Trainee
Instructor(s) and students responsibilities are to always be aware and mindful of the Duty of Care while in
and around the dojo, including any activity on or off the mat.
When necessary a consultative committee of Head Dojo Instructors will assist in organising and
disseminating any matters relating to policy, standards and accreditation issues to Dojo Instructors, assistant
instructors and students if necessary.

5.1 Philosophy of Teaching

The success of a dojo is not based on locality, modern facilities, or even the art itself. There exists a more
intangible element that comes into play. The charisma of individual instructors and their ability to impart not
just technique, but the spirit and heart of Aikido is the essence of being a successful instructor. It is
important that students have the security of knowing that their instructor is a recognised and trustworthy and
has their best interests at heart.
Those who wish to learn Aikido
must first study its spirit.
If ones heart is not true,
the Way will never be attained.

OSensei

Every student is special and unique. Individuals come to Aikido training for a variety of reasons, which are
always evolving. There will be students who are a pleasure to teach, or those who are just plain difficult,
some with natural coordination, and others with special needs. Each student represents a challenge for the
instructor to further their communication skills and teaching abilities. To be a good instructor, you must
never give up. Keep exploring new ways to explain or impart knowledge, never losing respect or patience
with even the most challenging student. As Nonaka Sensei says, Be strict with yourself, but gentle on your
students.
The role of instructor goes far beyond the teaching of techniques. Sometimes, you will have students who
will confide their most intimate matters and concerns to the instructor. To act as a confidante or to offer
advice can be an enormous responsibility. Objectivity, compassion, and imparting the principles of Aikido
are the priority when helping a distressed student. Ma-ai, the proper distance of respect, should always exist
between the instructor and students. This does not mean aloofness or withholding advice. Confidentiality
must be maintained. There have been cases where the instructors position of authority has been abused and
the respect for students has been compromised. Remember, the utmost caution must also be exercised in
situations which could lead to allegations of sexual harassment. Sexual harassment is not only inappropriate,
it is against the law.

5.2 Risk Management

Due to an increased focus on lawsuits and liability, risk management has become extremely important. A
risk management plan provides a systematic approach for ensuring the most risk free training environment
in order to minimize occurrences of injury and loss. Through the use of policies and procedures, risk
management may provide not only a systematic approach for maintaining a standard of care, but also an
avenue for reviewing incidents and attempting to prevent future losses or injuries. The success of any
organizational program is dependent on the participation of all members.
Enter all injuries/incidents in the branch dojo files/logbook. The Head Dojo Instructor and Dojo Instructors
are responsible for these entries. Review the files/logbook occasionally in order to identify problem areas
and update procedures accordingly.

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5.3 Opening a Branch Dojo

As many instructors are aware, setting up a dojo is no easy task. Time, effort, personal and financial
commitment, can be enormous. It is suggested that no one undertake such an endeavour, unless willing to
commit themselves for at least 3 years to ensure that the dojo will not collapse. This is of course, to allow
time for students to reach a senior level and gain the ability to keep the dojo operating.
Anyone considering establishing a new dojo must have the approval of the Australian Aikido Ki Society
committee or Chief Instructor. All of the qualifications are as for a full dojo member of AAKS. The running
of the dojo/branch is still the responsibility of the originating Head Instructor however if there is to be
another Instructor taking classes then they should be a 1st kyu as a minimum. The minimum requirement for
opening a new dojo is

Shodan or above

In addition to the above qualifications it is recommended that the person has fulfilled adequate time of
weekly instructional duties as an accredited instructor under the supervision of a Head Dojo Instructor. A
current Head Dojo Instructor will provide support during the early stages of the new dojos development.

5.4 Aikidoka from other Styles.

Aikidoka joining the Australian Aikido Ki Society from other styles of aikido, whether from an affiliated
style or not, will be acknowledged at their current level.
If a student does not have a recognised kyu or Dan level, then the Head Dojo Instructor must use their own
discretion to nominate a grade level based on the students attitude, experience and ability. The student
must fulfil the Aikido Ki Society grading criteria for their next grade. All students, regardless of level, must
be graded for ki grades beginning with Shokyu. Even senior students from other styles should begin at
Shokyu and progress to Chukyu and Jokyu. The student may be graded when the Head Dojo Instructor
deems that the levels of understanding have been achieved.
It is also recommended that if a Student/Instructor from another style wishes to regularly practice with
AAKS that they aim to grade in AAKS at their current level. (Eg; if they are Shodan then they aim to grade
Shodan & Shokyu / Chukyu / Jokyu with KS, they should not have to go through the other kyu grades Eg; a
2nd kyu need only do a 2nd kyu grading with AAKS.)

5.5 Visiting Instructors

When visiting another dojo, an instructor should not instruct unless asked by the host instructor to assist or to
take the class. The host instructor is the authority whether the visitor is more senior or not. Gossip and
criticism of other instructors and their teaching methods can cause disharmony and should be avoided at all
costs. If a visiting senior instructor has been offered to conduct a class, it is considered good etiquette to offer
a payment for their teaching.
A good instructor will always find a way to illuminate Aikidos message to each and every student. But it
must be remembered, that all Aikidoka, Senseis and students alike, are followers of the Way. Each has his or
her own path to follow, which is sacred. The Sensei is also a student, as practice is a lifelong journey.

5.6 International Travel

It is appropriate etiquette from Instructors as well as Students to obtain a letter of introduction from the
Chief Instructor when travelling overseas and planning to visit an affiliated Ki Society dojo.

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5.7 Open Door Policy

An open door approach to problem solving, whereby lines of communication are open to students and
instructors, is encouraged. This will enable prompt and satisfactory resolutions to problems which may and
do arise in dojos from time to time. For everyday problems and issues, the first point of assistance is the
Head Dojo Instructor. The Chief Instructor or committee is available to students and instructors in the case
of more complex issues.
5.8 Communications
All communication regarding administrative matters between the Chief Instructor and branch dojos should
be directed to the Head Dojo Instructor of the relevant branch. All student information provided by the Chief
Instructor and/or committee should be disseminated to the students by the Head Dojo Instructor in a timely
and efficient manner.
5.9 Seminars
One of the most important benefits of belonging to an organisation is the ability to attract visits Senior
Instructors and also from overseas Masters of the art. This is important since the majority of students cannot
afford overseas travel to attend seminars. In the evolving art of Aikido, it is essential that instructors keep up
to date with new developments, ideas and tools for teaching. As instructors, it is our responsibility to always
have beginners mind...........to be open to new concepts and different approaches. Attendance of seminars
by all instructors is strongly encouraged. Seminars promote further learning, student enthusiasm,
comradeship and unity among the dojos.
5.10 Insurance
Instructor liability insurance is mandatory. Due to the nature of the current Insurance Policy it is also
mandatory for student injury insurance. For instructor liability and indemnity insurance, we currently have
our policy with World Wide Sports Insurance (WWSI) Brisbane.
Due to the nature of our policy WWSI deal with only one point of contact per club. At the present time all
matters regarding insurance is to go through the Chief Instructor (Tony Deckers) or unless another point of
contact has been arranged with the WWSI and the Chief Instructor.
Instructor fees are paid annually, and fees tend to vary depending on market situations and student numbers
to be insured. New students can attend up to their first 3 classes without insurance as a trail to see if their
training is what they are seeking, after that time it is mandatory that students paid the current insurance fee to
the Dojo Head Instructor or person delegated for the collection of monies.
5.11 Childrens Classes
In the past classes have been successfully conducted in Toddlers (3 to 6 years), Children (7 to 10 years) and
junior adults (11 to 15 years) with advanced levels in both the toddlers and children classes. Many of the
children have been training for 2-4 years now and are progressing through their own grading syllabus.
Children have different needs and priorities than adults, so class structure and management is quite different.
Games with an Aikido principle are interspersed with the teaching of techniques. Care must be taken when
teaching tumbling. It is suggested that only techniques involving grabs be taught up to junior adult level.
There are many ways to maintain focus and interest and impart Aikido principles. Be creative and have fun.
Teaching children can be very challenging, but it is a rewarding experience to have parents and children tell
you the benefits they have derived through Aikido training.
Etiquette should be emphasised from the beginning to create an atmosphere of respect and caring towards
others. Please ensure that all those helping in the childrens class are at the level of 3rd kyu or above.
Headquarters has found it is an unsafe practice to have beginner adults teaching or training in a hands on
capacity with children. It takes time to develop sensitivity and to comprehend ones own strength when
working with little ones. Another issue which should be considered is at what age is it safe for children to
train in adult classes? At the current dojo we usually allow them to join the adult class at 14 or 15 years of
age.

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5.12 Promotional Material

Each dojo should choose their own method of advertising and promotion or liaise with other dojos in their
area.
5.13 Class Fees
Class fees are usually determined by local market forces. Each dojo should decide on class fees based on
their individual requirements. Many dojos offer several methods of payment for class fees. This options may
include paying per class at $10 for adults or $8 for concession or paying for 10 classes in advance or even a
monthly fee in advance for unlimited classes.
5.14 Grading Policy and Fee Structure
Students who aspire to becoming instructors need to have their levels of ability recognised with the correct
accreditation. Grading is optional, but with out it accreditation is not available. All grading fees are to be
paid in advance to the Head Dojo Instructor, prior to grading.
Grading Fee Schedule as of 1st January 2005:
5th kyu
4th kyu
3rd kyu
2nd kyu
1st kyu
Shodan
Nidan
Sandan
Shokyu ki exam
Chukyu ki exam
Jokyu ki exam
Shoden ki exam
Assistant lecturer
Associate lecturer

$ 30.00
$ 35.00
$ 40.00
$ 45.00
$ 50.00
$ 200.00
$ 300.00
$ 400.00
$ 50.00
$ 70.00
$ 100.00
$ 280.00
$ 250.00
$ 350.00

Qualified Examiners please note: Signed certificates must be issued for all grades. Kyu certificates are
available from the Chief Instructor.
All Qualified Examiners must follow the criteria for grading detailed in the current Student Guide. Qualified
Examiners may grade all kyu and dan levels up to one level below the rank held by the Qualified Examiner
themselves. Ki levels up to jokyu may be graded by the Qualified Examiner. All ki exams above Shoden
level are tested by the Chief Instructor or Ki Society International Japan.
Qualified Examiners may grade shokyu and chukyu concurrently with the kyu levels of 5th kyu and 3rd kyu
or may wish to lesson the financial burden on students by grading ki grades separately. Shodan and jokyu ki
exam must be graded at the same time.
Gradings may be held whenever the Head Dojo Instructor deems it necessary. Instructors should be aware
that students should not wait too long after reaching the required number of classes (not hours) before
grading. Please refer to the Student Guide for the minimum number of classes required to achieve each
grade level.
No student should be graded beyond 3rd kyu unless training twice a week on a regular basis.
Every student must nominate their home Dojo. This should be the dojo, which they attend most often. Where
possible, all students should grade at their home dojo. If a dojo does not have its own qualified examiner,
then all students must have written authority from their Head Dojo Instructor to grade at another dojo. When
a student training at more that one dojo wishes to grade at a dojo other than their home dojo, they must have
written authority from their home Head Dojo Instructor verifying the number of classes attended.

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6. Qualifications
6.1 Instructor Accreditation
The Head Dojo Instructor provides recommendation for the promotion of a Trainee Instructor to become a
Dojo Instructor.
The committee and the Chief Instructor will review instructor accreditation annually. This committee will
make all decisions on matters relating to Instructor accreditation by majority vote.
Failure to comply with the criteria below will result in cancellation of instructor accreditation.

An Instructor must hold the rank of Shodan or above and Assistant Lecturer or Associate Lecturer
Must teach classes on a weekly basis
Agrees to undertake the responsibilities of Dojo Instructor as detailed in the Guidelines (see Roles,
Qualifications and Responsibilities for Management and Teaching Staff).
Agrees to adhere to the Australian Aikido Ki Society Guidelines.
Attend where possible Annual National Seminars
Attend where possible Instructor Development Seminars or alternative arrangements made to satisfy
these requirements of the committee
Maintains current membership in the insurance scheme adopted by the AAKS.
Maintains communication with committee or Chief Instructor to stay informed with the latest
developments and information from Ki no Kenkyukai Japan and Australia.
Provide contact details to and notify if any changes.

6.2 Qualified Examiner

All applicants are recommended by a majority of the committee for certification by Master Koichi Tohei.
All Qualified Examiners must follow the grading syllabus and criteria for grading in accordance with
Australian Aikido Ki Society (refer to Student Guide Book).
As listed below a qualified examiner must be;

Head Dojo Instructor at Nidan level or above

Shoden or above
Assistant Lecturer or above
Successfully completed development training with the Chief Instructor or a designated member of
the committee to ensure that testing and grading is standardised.

Responsibilities:
Conduct gradings for all Kyu grades, Shodan and the Ki levels of Shokyu, Chukyu and Jokyu.
Certificates for all Ki gradings will be issued by Japan, Kyu grade will be issued by the dojo.
Note: Students should nominate their home dojo which should be the dojo they attend most often. Where
possible, all students should grade at their home dojo. When a student trains at more than one dojo and
wishes to grade at a dojo other than their home dojo, they should have written authority to grade from their
Head Dojo Instructor and provide verification of the number of classes attended. If a dojo does not have its
own Qualified Examiner, then the Head Dojo Instructor must arrange for the students to be graded by a
Qualified Examiner for all Ki & Dan grades.
6.3 Assistant Lecturer and Associate Lecturer
Applicants are nominated by the Chief Instructor and committee and will be certified by either Master
Koichi Tohei or the Chief Instructor depending upon location. Assistant Lecturer is a pre-requisite for the
Instructor Accreditation Certificate.
Recommended criteria: - Minimum requirement for Assistant Lecturer is Shodan
- Minimum requirement for Associate Lecturer is Sandan

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7. Health and Safety Guidelines

Students safety and welfare is of paramount importance. It is the responsibility of the Head Dojo Instructor
to ensure that the safety guidelines are followed by Instructors and students at all times. All training
programs and venues must have the approval of the Head Dojo Instructor or Chief Instructor. Safety rules
and emergency procedures must be established for all new venues. These should include procedures for
obtaining medical aid and to ensure that first aid equipment is available.
It is the responsibility of the Head Dojo Instructor or Dojo Instructor, if teaching independently, to ensure
that all students follow the safety guidelines.
7.1

General Safety Guidelines.

That the Head Dojo Instructor, Dojo Instructors and trainee instructors are aware of the Duty of
Care of all students.
Advise students of safety risks and suggest appropriate ways to minimise injury risk during training.
(Eg: filling out and signing of Liability and Release forms)
Ensure that children under 12 are not permitted to train in conjunction with adult students and that
they are isolated from adult students if training on the mat concurrently.
Ensure students follow recommended safety procedures and dojo etiquette to minimise the risk of
injury.
Ensure that for all activities, an adult who has first aid training be present.

7.2 Safety Guidelines Prior to Training.

7.3

Ensure that students are aware of the dojos safety policies (Code of Conduct forms) before undertaking
training
Ensure that disclaimer policies are correctly implemented (see Disclaimer section)
Students should notify the Head Dojo Instructor / Dojo Instructor of any pre-existing medical condition or
disability prior to training.
Students must not participate if they have injuries or conditions such as serious cuts or abrasions, rashes, boils
or any other contagious condition. Minor abrasions and cuts must be adequately dressed and covered prior to
training.
Ensure that jewellery, watches and other ornaments which may cause injury, are removed prior to training,
Ensure that long hair is secured.
Students should wear a training gi or other appropriate clothing and ensure that it is in good repair.
Ensure that weapons are in good repair and stored in appropriate manner when not in use.
Cleanliness of both clothing and person is essential.
Students should never train under the influence of drugs or alcohol.
A student can be asked to leave the mat and or the dojo at any time by the Instructor.

Safety Guidelines during Training.

Students should be made aware that they may opt to decline to participate in any activity they feel
uncomfortable with.
Students should be made aware that they should train at a level they feel comfortable with. Always attempt a
technique/activity at the basic level before proceeding to a more advanced level.
Partners should train at the level of the least experienced partner.
Competency at rolling and break-falling is developed over a long period of time. Partners should agree prior
to training whether they are prepared to take a fall (ukemi). Proceed slowly.
Students must take care to avoid collisions on the mat by being aware of the other students training on the
mat.
Students should train only in the specific technique demonstrated by the Instructor.
Freestyle training (Randori) should always be supervised by the Head Dojo Instructor/Dojo Instructor.
Students must report all accidents to the Head Dojo Instructor/Dojo Instructor immediately. Exercise universal
precautions in regard to blood-borne pathogens (see Preventative Health Measures below).
Students must notify the Head Dojo Instructor if any medical condition becomes apparent during training that
may affect safety.
Students should pace themselves according to their level of fitness and competency.
Students must avoid dehydration and over-exertion.

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7.4 Preventative Health Measures

For further information you can contact the Australian Sport Medicine Federation on 06 251 6944 or visit the
International Federation of Sports Medicine website at: http://www.fims.org/state.html These additional guidelines are
recommended by Australian Aikido Ki Society to further reduce the low risk of blood borne transmission during
training:

Be responsible: maintain strict personal hygiene.

Dont share cups.
If a bleeding wound occurs during training, leave the mat and wash the wound with soap and water, apply
antiseptic cream and a secure bandage. Keep the wound covered until you receive medical advice if necessary.
Similarly clean and cover any existing lesion or open wound before training.
If you notice that someone else has an open cut or wound, remind them of their obligation prior to training
with that person.
Clean any spill of blood on the floor covering immediately, preferably with disinfectant.
If you are assisting someone with a bleeding injury, wear surgical gloves. Wash your hands with soap and
water after you remove the gloves.
All used gloves, bloody dressings, rags and so on must be disposed of carefully.
If anyones blood gets on your skin, leave the mat immediately and wash the blood off thoroughly with soap
and water.
The Australian Sport Medicine Federation recommends vaccination against Hepatitis B.

8. Disclaimer Information
It is a prerequisite for training that students understand and agree that they are exposed to a degree of risk of
injury implicit in the nature of training in a martial art. This is the purpose of a Disclaimer and a Student
Code of Conduct Agreement.
8.1

Implementation of Disclaimer

In 2000 Ki Society within Australia sought professional legal advice to develop a disclaimer to minimise
litigation risk. The way in which the disclaimer is implemented is an important legal matter and must be
adhered to. All dojos are required to implement the disclaimer as follows:

The student disclaimer must be signed once by all students prior to the commencement of training at
the dojo (including all visitors) For students under the age of 18, the disclaimer must be signed by
an adult or guardian who is aware of the activity undertaken.
A copy of the disclaimer must be returned to the student along with the Student Code of Conduct
agreement.
From time to time, training or facilities may undergo change. Each dojo should re-evaluate the
disclaimer if changes occur and require students to re-sign the disclaimer.
Each student for each venue should sign the disclaimer.

(Note to Queensland Dojos: In 2002 a law was passed here in Qld that all coaches who teach children
either as a volunteer (free) or as a paid coach (approx $40) requires a Blue Card.
The form can be obtained from either the Attorney Generals Office or from;
Commission for Children and Young People
14th Floor, T & G Building, 141 Queen street, Brisbane 4000
PO Box 12671, Brisbane, George Street, Qld 4003
Ph (07) 3247 5525 Fax (07) 3247 5507
www.childcomm.qld.gov.au

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Student Code of Conduct

The Head Dojo Instructor/Instructor reserves the right to direct students to cease training and leave the mat
and/or premises.
Successful risk management is best achieved when all students adopt a spirit of responsibility in regard to
safety issues. Students should be aware of and agree to adhere to, the following measures:
Prior to Training
a. Be aware of the dojos safety policies before undertaking training. Advice is available from all
Instructors and the Australian Aikido Ki Society Student Guide.
b. Notify the Head Dojo Instructor/Instructor of any pre-existing medical condition or disability prior
to training. For serious conditions a medical clearance must be obtained.
c. After serious injury or illness, students should not return to physical training until the student has
fully recovered. If there is any doubt, a medical clearance must be obtained.
d. Students must not participate if they have injuries or conditions such as serious cuts or abrasions,
rashes, boils or any other contagious condition. Minor abrasions and cuts must be adequately
dressed and covered prior to training.
e. Remove jewellery, watches and other ornaments prior to training, which may cause injury.
f. Long hair must be secured.
g. Fingernails and toenails must be smooth and short.
h. Wear a training gi or other appropriate clothing and ensure that it is in good repair.
i. Ensure that weapons are in good repair and stored in appropriate manner when not in use.
j. Cleanliness of both clothing and person is essential.
k. Never train under the influence of drugs or alcohol.

During Training
a. At all times, obey the instructions of the Instructor including the direction to cease training.
b. Students may opt to decline to participate in any activity they feel uncomfortable with.
c. Students should train at a level they feel comfortable with. Always attempt a technique/activity at
the basic level before proceeding to a more advanced level.
d. Partners should train at the level of the least experienced partner.
e. Competency at rolling and break falling is developed over a long period of time. Partners should
agree prior to training whether they are prepared to take a fall (ukemi). Proceed slowly.
f. Take care to avoid collisions on the mat by being aware of the other students training on the mat.
g. Train only in the specific technique demonstrated by the Instructor.
h. Freestyle training (Randori) should always be supervised by an Instructor.
i. All accidents are to be reported to the Instructor immediately. Exercise universal precautions in
regard to blood-borne pathogens (see Preventative Health Measures below).
j. Notify the Instructor if any medical condition becomes apparent during training that may affect
safety.
k. Students should pace themselves according to their level of fitness and competency.
l. Students should avoid dehydration and over-exertion.

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RELEASE AND INDEMNITY AGREEMENT

This document will affect your legal rights and liabilities

Please read carefully before signing

I am aware the Aikido is a martial art and hence certain traditions and principles must be understood
and observed at all times. The practise of Aikido involves an element of danger and unpredictability
and permanent and serious injury could possibly result from the participation in Aikido practise.
I freely accept and fully assume all such risks, dangers and hazards and the possibility of personal
injury, death, property damage or loss resulting from such risks, dangers and hazards.
I hereby agree as follows:
1. TO ASSUME AND ACCEPT ALL RISKS, DANGERS AND HAZARDS in connection with the
practise of Aikido.
2. TO WAIVE ANY AND ALL CLAIMS that I may have against Australian Aikido Ki Society and
__________________________, their directors, officers, employees, agents and representatives.
3. TO RELEASE Australian Aikido Ki Society and __________________________from any and all
liability for any loss, damage, injury or expense that I, or my next of kin, may suffer or incur as a
result of my actions due to any cause whatsoever, INCLUDING NEGLIGENCE ON THE PART
OF Australian Aikido Ki Society and ________________________________________.
4. TO HOLD HARMLESS AND INDEMNIFY Australian Aikido Ki Society and _______________
_____________ from any and all liability for property damage, personal injury or death suffered
by myself or by a third party as a result of (a) my use of the facilities and/or (b) my breach of the
terms and conditions upon.
5. THAT THIS RELEASE AND INDEMNITY AGREEMENT shall be effective and binding upon
my heirs, next of kin, executors, administrators, ad assigns, in the event of my death;
6. TO OBEY all warning signs and other notices posted within the facilities and to obey the Code.
7. Carefully follow the training instructions dojo rules for etiquette and safety at all times during my
practise of Aikido.
8. I am not required to perform any techniques or practise in any situation, which I consider to be
unsafe, in which case I agree to notify the instructor immediately of my concerns.
I further represent that I am able to participate in and undertake physical exercise and I am not aware
of having any physical, medical, mental or health disability or conditions or disease which might or
could be aggravated or worsened by physical exercise or which might or could result in deterioration
of health if physical exercise is undertaken.
I have read and understood this Release and Indemnity Agreement prior to signing it and am aware
that by signing this document, I am affecting the legal rights and liabilities of myself, my heirs, next of
kin, executors, administrators and assigns.

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Further I acknowledge receipt of a copy of the Student Code of Conduct.

Signed: __________________________________

Witness:_____________________________________

Name: ___________________________________

Name: _____________________________________

Dated: ___________________________________

Dated: ______________________________________

(If applicable)
The above named participant is under the age of 18.
I am a parent/guardian of the participant and am aware of the risks involved and I further consent to
the above nameds participation in Aikido.
I further agree to be bound by the terms of this Release and Indemnity Agreement.
Signed: __________________________________

Witness:_____________________________________

Name: ___________________________________

Name: _____________________________________

Dated: ___________________________________

Dated: _____________________________________

AUSTRALIAN AIKIDO KI SOCIETY

Student Insurance and Registration Details
PLEASE COMPLETE THIS SECTION

Name:

_______________________________________________________________________________

Address: _____________________________________________________ Post code: _______________

Occupation:_______________________________________ Date of Birth _________________________

Contact Details: (Home) _________________________________________________________________

(Work)_________________________________ (Mobile) _______________________________________

Email Address ___________________________________________________________________________

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