Tender Format

PURCHASE ORDER
Vendor
Code
: 20300
Rocks International
Flat No. 38, Saket Kunj
Plot No. 8, Sec 9, Rohini,
New Delhi ,India
110085
Telephone : 27863710
Mobile
: 9868863563
Fax
:
E-mail
:
[email protected]
PO Number
: 6100003623
PO Date
: 24.09.2015
FOI Date
: 24.09.2015
RFQ No
:
RFQ Date
:
Currency
: INR
Bank Guarantee : Applicable
Warranty
: Applicable
Contact Person : Sachin Singh
Incoterm
:,
Validity start : 01.07.2015
Validity End
: 30.09.2015
SUBJECT
Rate Contract for supply of NZS & NGV O-Rings for a period of 2 years.
GENERAL
This
has
reference
to your offer vide letter dated 01.07.2015 and all
correspondence up to your email dated 23.09.2015 for the subject supply. We are
pleased to place order on you for subject requirement as per Schedule of Rates
attached.
SCOPE OF WORK
Supply of
enclosed.
NZS
&
NGV
O - Rings for a period of 2 years as per schedule of rates
CONTRACT VALUE
The total contract value shall be Rs. 10,98,563/- (Rupees Thirteen Lakh Forty Two
Thousand Three Hundred Twenty Two only) as per specification given in Schedule of
Rates enclosed on FOT Site basis inclusive of all applicable taxes & duties.
TAXES & DUTIES
FOT site prices are inclusive of packing & forwarding, freight,transit insurance
and all taxes and duties i.e VAT@ 12.5%.The prices will remain firm and fixed till
complete execution of contract except for statutory variations. Incase of change in
Page 1 of
Rocks International
statutory Levies/duties,
documentary evidence.
PO : 6100003623
the
same
shall
be
borne
by
IGL
at
Date : 24.09.2015
actual against
CONTRACT VALIDITY & COMPLETION PERIOD

The rates shall be valid for a period of two years. The first lot is to be
delivered within 4 weeks from the date of intimation/PO and the balanced is as per
delivery schedule.
TERMS OF PAYMENT
100% payment shall be released
material at IGL IP Estate store.
within
30 days after receipt and acceptance of
WARRANTY
18 months from the date of last shipment or 12 months from the date of
commissioning whichever is earlier towards interchangeability with existing spares
and against any manufacturing defect and workmanship.A warranty certificate should
be submitted along with the material.
PRICE REDUCTION SCHEDULE
PRS Shall be levied @1/2% per complete week of delay subject to a maximum (ceiling)
of 5% of the total order value for the undelivered supply unless such failure is
due to Force majeure or attributable to the purchaser.
DISPATCH INSTRUCTIONS & DESTINATION
Material
:
shall be despatched under intimation to GM (C&P) at following destination
IGL Store
Behind CNG Station
Near DTC Depot
IP Estate
New Delhi 110002
Tel:-01165515322
CONTRACT PERFORMANCE BANK GUARANTEE
You shall furnish the contract performance Bank guarantee equivalent to 10% of the
order value within 21 days of the receipt of the purchase order. The bank guarantee
towards contract performance shall be in the currency of the contract and shall be
valid for a period of 90 days beyond guarantee/warranty period.
SPECIAL CONDITIONS OF THE CONTRACT
Specifications & Scope
1. NZS & NGV O-ring is having a chemical composition of Acrylonitrile - Butadiene
rubber +chloroprene rubber, having dimensional details of (7.5X 2) mm & (9X2.5) mm
Page 2 of
Rocks International
PO : 6100003623
Date : 24.09.2015
respectively.
2. Vendor have to confirm MOC of rubber i.e. chloroprene rubber through govt
approved lab during first delivery at IGL stores and further as and when required
basis to confirm the MOC.
3. Shore hardness should be as per ASTMD 1415-88 (for NGV & NZS O-ring)
4. Specific gravity should be as per ASTMD792.
5. Tensile strength & Elongation should be as per ASTMD 412-92/A.
6. Ash content should be as per ASTMD 1506-99 & ASTMD 4574-06.
7. Compression set % ( 25% deflection at 70 deg C for 22 hrs )as per ASTMD 395
should be 7%.
8. Vendor has to confirm all tests through govt approved lab during first delivery
at IGL stores and further as and when required basis to confirm the MOC.
9. All above test certificate should be attached with every lot of delivery.
10. O- ring supplied should be grinded both from inside as well as outside.
11. O- ring (NZS) should at least give a life of minimum 400 filling cycle on new
NZS nozzle. If in any lot of supply the consumption rate of O-ring increases, IGL
hold the right to reject the whole lot.
12. NZS O-ring should be supplied in aluminium packets of 250 pcs . date of
manufacturing expiry date along with PO no. & IGL item code must be mention on
every packet.
13. Required o- rings should be suitable for continuous working temp. upto 250 bar
and 65 deg. C.
14. IGL engineer in charge holds the right to inspect the o-ring manufacturing
procedure any time and hold the right to reject the whole lot in case of any
discrepancy.
15. Supplier shall provide class room training twice a year on rubber technology
for 2 days.
TECHNICAL SPECIFICATIONS
SIZE:
NZS o-ring - 7.5X2 mm
NGV o-ring - 9X2.5 mm
MOC:
Name of polymer:Acrylonitrile-Butadiene rubber +chloroprene rubber
ASTM STANDARD FOR RUBBER O-RINGS:-D1414-94R03 TEST METHOD:
TEST DESIGNATIONS ASTM STANDARDS VALUES
Hardness (IRHD) ASTM D 1415-88 97+_ 3
Compression set, % (25% defl.) temp. 70 deg. C/22 hrs ASTM D 395 7
Specific gravity ASTM D 792 1.15
Tensile strength (MPa) ASTM D 412-92/A 18.8
Elongation at Break (%) ASTM D 412-92/A 150
Ash content (%) ASTM D 1506-99, ASTM D 4574-06 1.8%
Conduct the following test:
D0454-99Test method for rubber deterioration by heat and air pressure:
( 24 hrs at 130 deg. C of hot air) for every lot by sampling method. Nominated
person from IGL can visit any time to witness these tests.
( after
o-ring):
Page 3 of
this
test conduct the following test again with their values on the same
Rocks International
PO : 6100003623
Date : 24.09.2015
Tensile test - Test Methods D 412 : 20

Elongation test - test methods D 412 :140
Compression test - Test methods D 395 : 6.5
Hardness - Test methods D 2240 and D 1415 : 100+_3)
ACCEPTANCE OF ORDER
We are forwarding herewith this P.O. in duplicate. You are requested to sign with
date and stamp one copy of the P.O. as a token of your acceptance in entirety and
return the same to us within ten days.
Yours truly,
For Indraprastha Gas Ltd
Authorised Signatory
Page 4 of
Rocks International
PO : 6100003623
Date : 24.09.2015
SCHEDULE OF RATES
Item No Material No
00010 0201201700
Description
Qty
O RING 7.5 X 2 150000.00
NZS
Gross Price ( @ 0.70 INR)
VAT ( @ 12.50 %)
Unit
NO
Unit Rate Per Qty

0.70
1
105,000.00
13,125.00
118,125.00
TOTAL :
"O" RING 7.5 X 2 NZS
00020 0201201800
O-RING FOR
8,250.00
ADOPTER 9 x 2.5
NGV - NZS
VAT ( @ 12.50 %)
NO
1.40
NO
0.70
NO
1.40
NO
0.70
NO
1.40
TOTAL :
O-RING FOR ADOPTER 9 X 2.5 NGV -NZS
Page 5 of
112,000.00
112,000.00
14,000.00
126,000.00
TOTAL :
00060 0201201800
O-RING FOR
8,250.00
ADOPTER 9 x 2.5
NGV - NZS
VAT ( @ 12.50 %)
11,200.00
11,200.00
1,400.00
12,600.00
TOTAL :
00050 0201201700 O RING 7.5 X 2 160000.00
NZS
VAT ( @ 12.50 %)
112,000.00
112,000.00
14,000.00
126,000.00
TOTAL :
00040 0201201800
O-RING FOR
8,000.00
ADOPTER 9 x 2.5
NGV - NZS
VAT ( @ 12.50 %)
11,550.00
11,550.00
1,443.75
12,993.75
TOTAL :
00030 0201201700 O RING 7.5 X 2 160000.00
NZS
VAT ( @ 12.50 %)
Net Value
105,000.00
11,550.00
11,550.00
1,443.75
12,993.75
Rocks International
00070
0201201700
O RING 7.5 X 2 160000.00

NZS
VAT ( @ 12.50 %)
PO : 6100003623
NO
0.70
NO
1.40
NO
0.70
NO
1.40
NO
0.70
NO
1.40
NO
0.70
TOTAL :
Page 6 of
11,200.00
11,200.00
1,400.00
12,600.00
TOTAL :
00130 0201201700 O RING 7.5 X 2 160000.00
NZS
VAT ( @ 12.50 %)
112,000.00
112,000.00
14,000.00
126,000.00
TOTAL :
00120 0201201800
O-RING FOR
8,000.00
ADOPTER 9 x 2.5
NGV - NZS
VAT ( @ 12.50 %)
11,550.00
11,550.00
1,443.75
12,993.75
TOTAL :
00110 0201201700 O RING 7.5 X 2 160000.00
NZS
VAT ( @ 12.50 %)
112,000.00
112,000.00
14,000.00
126,000.00
TOTAL :
00100 0201201800
O-RING FOR
8,250.00
ADOPTER 9 x 2.5
NGV - NZS
VAT ( @ 12.50 %)
11,200.00
11,200.00
1,400.00
12,600.00
TOTAL :
00090 0201201700 O RING 7.5 X 2 160000.00
NZS
VAT ( @ 12.50 %)
112,000.00
112,000.00
14,000.00
126,000.00
TOTAL :
00080 0201201800
O-RING FOR
8,000.00
ADOPTER 9 x 2.5
NGV - NZS
VAT ( @ 12.50 %)
Date : 24.09.2015
112,000.00
112,000.00
14,000.00
126,000.00
Rocks International
PO : 6100003623

00140 0201201800
O-RING FOR
8,250.00
ADOPTER 9 x 2.5
NGV - NZS
VAT ( @ 12.50 %)
NO
1.40
NO
0.70
NO
1.40
TOTAL :
108,500.00
108,500.00
13,562.50
122,062.50
TOTAL :
00160 0201201800
O-RING FOR
8,000.00
ADOPTER 9 x 2.5
NGV - NZS
VAT ( @ 12.50 %)
11,550.00
11,550.00
1,443.75
12,993.75
TOTAL :
00150 0201201700 O RING 7.5 X 2 155000.00
NZS
VAT ( @ 12.50 %)
Date : 24.09.2015
11,200.00
11,200.00
1,400.00
12,600.00
GRAND TOTAL :
AMOUNT IN WORDS : RUPEES
AND FIFTY PAISE ONLY
Yours truly,
For Indraprastha Gas Ltd
Authorised Signatory
Page 7 of
1,098,562.50
TEN LAKHS NINETY-EIGHT THOUSAND FIVE HUNDRED SIXTY-TWO
Rocks International
PO : 6100003623
Date : 24.09.2015
DELIVERY SCHEDULE
ITEM
MATERIAL
DESCRIPTION
00010
0201201700
O RING 7.5 X 2 NZS
00020
0201201800
22.10.2015
00030
0201201700
O-RING FOR ADOPTER 9 x

2.5 NGV - NZS
O RING 7.5 X 2 NZS
00040
0201201800
19.11.2015
00050
0201201700

2.5 NGV - NZS
O RING 7.5 X 2 NZS
00060
0201201800
17.12.2015
00070
0201201700

2.5 NGV - NZS
O RING 7.5 X 2 NZS
00080
0201201800
31.01.2016
00090
0201201700

2.5 NGV - NZS
O RING 7.5 X 2 NZS
00100
0201201800
30.04.2016
00110
0201201700

2.5 NGV - NZS
O RING 7.5 X 2 NZS
00120
0201201800
31.07.2016
00130
0201201700

2.5 NGV - NZS
O RING 7.5 X 2 NZS
00140
0201201800
31.10.2016
00150
0201201700

2.5 NGV - NZS
O RING 7.5 X 2 NZS
00160
0201201800

2.5 NGV - NZS
31.01.2017
Page 8 of
DELIVERY
DATE
22.10.2015
19.11.2015
17.12.2015
31.01.2016
30.04.2016
31.07.2016
31.10.2016
31.01.2017
SCHEDULED STORES/LOCATION
QUANTITY
150,000.00 Main store - ND
IGL New Delhi
IGL New Delhi
IGL New Delhi
IGL New Delhi
IGL New Delhi
IGL New Delhi
IGL New Delhi
IGL New Delhi
IGL New Delhi
IGL New Delhi
IGL New Delhi
IGL New Delhi
IGL New Delhi
IGL New Delhi
IGL New Delhi
IGL New Delhi

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PURCHASE ORDER

O - Rings for a period of 2 years as per schedule of rates

CONTRACT VALIDITY & COMPLETION PERIOD

30 days after receipt and acceptance of

shall be despatched under intimation to GM (C&P) at following destination

Tensile test - Test Methods D 412 : 20

Unit Rate Per Qty

O RING 7.5 X 2 160000.00

"O" RING 7.5 X 2 NZS

O-RING FOR ADOPTER 9 X 2.5 NGV -NZS

O RING 7.5 X 2 NZS

O-RING FOR ADOPTER 9 x

O-RING FOR ADOPTER 9 x

O-RING FOR ADOPTER 9 x

O-RING FOR ADOPTER 9 x

O-RING FOR ADOPTER 9 x

O-RING FOR ADOPTER 9 x

O-RING FOR ADOPTER 9 x

O-RING FOR ADOPTER 9 x

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