GUIDELINES FOR SUMMER INTERNSHIP PROJECT

(BBA & B.COM H)

2016-19 Batch

JAGANNATH INTERNATIONAL MANAGEMENT SCHOOL

MOR, Pocket 105, Kalkaji, New Delhi - 110 019
Ph.: +91 11 4061 9200 (100 lines)
Fax: +91 11 2622 0998
E-mail:[email protected]
Website: www.ipu.jimskalkaji.com
1. Introduction

Summer Internship Project (SIP) is an integral part of the three years BBA & B.COM H Programme at
Jagannath International Management School, Kalkaji, as per syllabus of GGSIPU.

SIP aims at widening the student's perspective by providing an exposure to real life organizational and
environmental situations. This will enable the students to explore an industry/organization, build a
relationship with a prospective employer, or simply hone their skills in a familiar field. SIP also
provides invaluable knowledge and networking experience to the students. The organisation, in turn,
benefits from the objective and unbiased perspective the student provides based on concepts and skills
imbibed by the students in the course of their study.

2. SIP Objectives

The students are required to undergo eight weeks summer internship after completion of 4 th semester
examination. The internship is basically meant to help student understand the organizational working
and apply concepts learned during first year classroom teaching in the real business situations. The
students are expected to participate in projects relating to the different specialization areas preferably of
their choice.

Objectives of Summer Internship Project are to help students develop necessary skills, knowledge and
attitudes required in corporate/ management profession.

Important objectives of Summer Internship Project are:

1. To provide students with an opportunity to gain insight into the selected business and to
understand the working culture of organizations.
2. To have an understanding of specific functional areas of the business organization and identify
the problems faced by them and develop creative solutions.
3. To provide a platform for the corporate to test the reliability, quality and performance of the
students and to make a final job offer later if they so deem fit.

3. SIP Outcomes

1. Gain practical of the working environment in an organization and apply business concepts and
theories to real-world decision-making
2. Develop and improve business skills in communication, technology, quantitative reasoning,
teamwork and develop a solid work ethic and professional demeanor, as well as a commitment
to ethical conduct and social responsibility
3. Enhance career development and employability skills by assessing abilities and interests within
a professional environment
4. SUPERVISION

During the internship the student will be under the supervision of a person in the organization who will
act as his/her corporate guide. He/she will provide guidelines on how the student should work during
his/her stay with the organization. In addition, each student will be guided by a faculty of JIMS,
Kalkaji. The student will be required to report to the faculty guide immediately after joining the
company for the project The student is required to meet the faculty guide before departing for the
summer internship and take necessary instruction from him/her.

The faculty guide will consult the corporate guide from time to time for obtaining information on the
progress of the Project work of the student.

5. REPORTING TO ORGANISATION

Student to take identity card when reporting to the organization and Maintain a Logbook and record all
the information gathered and work done daily. Internal faculty guide may visit the organization at any
time to assess the progress of work. The internship weekly report should be with student duly filled.
Queries regarding summer internship can be discussed with faculty.

6. REPORT FORMS

After joining the organization the student must send a joining report to the faculty guide and also send
weekly report on every Friday or Saturday. If student fails to submit then it would carry negative marks
for the project.

7. APPROVAL OF RESEARCH PROPOSAL

After preparing the research proposal, the student should preferably have preliminary discussion with
both organizational guide and faculty guide before proceeding further.

9. WEEKLY REPORTS

All students are required to send weekly report on the prescribed format to their respective faculty
guides updating about the progress of internship.

10. PROJECT REPORT FORMAT

All the students have to prepare and submit a written project at the end of the internship. The project
report will have to be certified by the organization. Students are required to submit one hard bound
only after getting approval of project by the respective allocated mentor. (Hard bound must be Black
only).

Along with the report, the students are required to give a presentation of atleast 10 slides and not more
than 15 slides at the time of Viva.
11. CONDUCT / DISCIPLINE

• The students are required to abide by the rules of the organization where they are undergoing their
internship.

• The corporate organization will be taking a strong view of the punctuality and behavior of the student
during the internship and therefore the student is required to be on his/her best behavior and inculcate
the good norms of the organization.

• In case a student has to take leave of absence, he/she has to take necessary permission from the
organization and the faculty guide before he/she proceeds on leave.

• No student should try to copy or use information in such a way that will project false image of the
company. All students are required to maintain strict confidentiality of any information they come
across in the organizations in course of their internship. The student involved in any malpractice shall
be duly penalized.

• All students are required to report to internal guide every week and inform about the progress of
internship.

12. Do’s for trainee during Summer Internship

• Be punctual. Be in time at the company.

• Have a clear picture of what your aim is and have long term goal/s.

• Develop listening skills.

• Work hard with sincerity.

• Be devoted to task assigned to you.

• Build up positive rapport with the concerned authority.

• Maintain a proper dress code (FORMALS ONLY) during the internship period.

• Follow all instructions given to you in the internship organization.

• For any internship related guidance contact internal faculty guide.

• Summit your weekly reports in time.

 
 GENERAL INFORMATION TO BE COLLECTED BY STUDENTS
DURING SUMMER INTERNSHIP

Along with the data regarding the topic, following general information is to be collected by students
undergoing in - company or in – plant internship irrespective of their functional areas/topic, etc.

1. Overall performance for last five year (Balance Sheet, P&L statements of the company,

percentage of turnover over 5 years)

2. Number of Employees (Section-wise or as per classification like skilled, semi-skilled, unskilled

worker, officers, managers, etc.)

3. Photograph (s) in the organization, while discussing with officer of the company if possible.
4. Detailed Organizational charts
5. Historical background of the company.
6. Future plans of the company.
7. Product, literature, photographs of the product, technical details, etc.
8. List of competitors.
9. Other relevant information such as future plans, export strategy, market share etc.

 
 FORMAT OF SUMMER INTERNSHIP REPORT
Summer Internship Project report
ON

[Complete topic of project]

Submitted in partial fulfillment of requirement of Bachelor of Business
Administration (B.B.A) General

[Emblem of GGSIPU]
BBA __ Semester (Shift)
Batch 20XX-20XX

Submitted to: Submitted by:

Name of guide Name of student
Designation Enrollment no.

JAGANNATH INTERNATIONAL MANAGEMENT SCHOOL KALKAJI

 FORMAT OF SUMMER INTERNSHIP REPORT
Summer Internship Project report
ON

[Complete topic of project]

Submitted in partial fulfillment of requirement of Bachelor of Commerce
(Hons.) (B.COM(H))

[Emblem of GGSIPU]
B.COM(H) __ Semester (Shift)
Batch 20XX-20XX

Submitted to: Submitted by:

Name of guide Name of student
Designation Enrollment no.

JAGANNATH INTERNATIONAL MANAGEMENT SCHOOL KALKAJI

 Jagannath International Management School
Kalkaji, New Delhi

Instructions
1. Front page of hard bound should be as on next page.
2. Hard bound should be done only after getting approval of project by the respective allocated
mentor. (Hard bound must be Black only)
3. A presentation of atleast 10 slides and not more than 15 slides is to be prepared which has to be
given at the time of Viva.
4. Topics to be done in presentation:
 Name of project
 Introduction
 Objectives
 Research methodology
 Finding & analysis
 Recommendations
 Limitations
 Conclusion

5. The internal mentor is required to mark the students out of 50 marks. List to be submitted to
project co-coordinators and to be submitted in electronic format ( Feel free to contact incase of
any queries related to Marking Scheme).
6. List of non reported students should be given to the Class Coordinator
7. Each mentor has to submit the weekly report to project coordinators
 Jagannath International Management School
Kalkaji, New Delhi

Guidelines for the Project Report Submission:

The topic cannot be changed

Highlighted topics in content page are mandatory in all projects in following order .

Acknowledgement (i)
Contents with page no.
List of tables
List of figures
List of symbols, Abbreviations or Nomenclature (optional)
Executive Summary
Introduction to topic
Objectives
Literature review
Company Profile
Research Methodology
Analysis & Interpretation
Findings & Inferences
Limitations
Recommendations and Conclusion
Appendices
Bibliography

1. The guidelines for the Project Report structuring are mentioned here under and all students are
advised to follow the same:
1. Title Page
2. Student’s Undertaking
I hereby certify that this is my original work and it has never been submitted elsewhere.
Project Guides:
(By Student Name)

 Faculty name
 Designation

3. Contents

 Headings and subheading with page numbers

 CONTENTS

Description Page No.

Acknowledgement (i) 1
Contents with page no.
List of tables
List of figures
List of symbols, Abbreviations or Nomenclature (optional)
Executive Summary
Introduction to topic
Objectives
Literature review
Company Profile
Research Methodology
Analysis & Interpretation
Findings & Inferences
Limitations
Recommendations and Conclusion
Appendices
Bibliography

The main headings are numbered serially. The subheadings are indented two spaces to the right under
the concerned main headings. Page number starts from the introduction chapter.

 List of tables & figures

Separate pages for tables and figures should follow the table of contents. Sometimes both tables and
figures are given together in the same page itself.

Figures refer to maps, drawings, graphs, charts, diagrams and photographs. The full titles of the tables
and figures, worded exactly as they appear in the text, are presented with corresponding/consecutive
numbers and page location.

LIST OF TABLES
S.No Table title Page No.

4. Acknowledgement
Acknowledgement
Generally it includes
i. A word of thanks to guide and other faculty
ii. Gratitude to people in the organization (if approached) , etc

5. Executive Summary

It includes organization profile, justification with emphasis on the objectives, methodology, key
findings and recommendations of the study.

6. Chapter I - Introduction to the topic

7. Chapter II- Objectives of the study- The Students are required to give the reasons behind
taking up a particular topic.
8. Chapter III- Literature review
9. Chapter IV - Company Profile if project is based on specific company
 History
 Organization Structure
 List of key Management personnel
 Current Sales
 Product Mix
 Market position
 Direct competitors
 Future Plans

10. Chapter V- Research Methodology

 Research design
 Sample size
 Data collection tools

11. Chapter-VI Analysis and Interpretation

12. Chapter VII-Findings and Inferences
13. Chapter VIII- Limitations
14. Chapter IX-Recommendations and conclusions
15. Appendices- (Attach copy of questionnaire)
16. Bibliographic
 List of tables
 Glossary
 Bibliography—APA format given below
 References

The Reference Matter

Appendix

An appendix is used for additional or supplementary materials, which has not found place in the main
text. The materials that can be included here are original interview schedules/questionnaire, copies of
covering letters used, documents and long explanatory notes to the text, statistical tests used and tables
referred and any other material of considerable reference value.

Bibliography

The books, journals, reports and other sources of secondary data according to alphabetical order of last
name (surname) of the author are to be listed in the format given below:

Book

Dessler, Gary and Varkkey, Biju. “Human Resource Management.” Prehtice Hall, New Delhi, 2009.

Articles

Nirmala Banerjee, Trends in Women’s Employment, Economic and Political Weekly, Vol. 4(2):1989,
pp. 1022.

Students are advised to write the reference as stated above.

 
 Jagannath International Management School
FORMAT OF SUMMER INTERNSHIP CERTIFICATE

(This letter has to be on the company’s official letterhead)

TO WHOMESOEVER IT MAY CONCERN

This is to certify that Mr. /Ms. …………………………………..of BBA/B COM (H) has successfully
completed Summer Internship project for a period of …………………… weeks with
………………………. (Name of organization) from ………………………. To …………. (Exact Date
has to mentioned).

As per our assessment he/she is hard working and his/her performance has been excellent/satisfactory
during the internship programme.

We wish him/her all the success for his/her future endeavors.

Signature
(Name of Concerned Person)
Designation

(To be attested with company seal)

 a) Certificate from faculty guide

This is to certify that Mr./Ms. ______________ of BBA/ B.COM (H) has completed his/her summer
internship project on “_____________” of his/her own. His/her work is up to my satisfaction.

Project Guide

 
 GUIDELINES FOR TYPING

Guidelines For Typing

 NUMBER OF PAGES:
o Maximum 100 pages

 TYPING INSTRUCTIONS:
o Border Indents
 Top, Bottom & Right – 1 Inch..
 Left – 1.5 Inch.
o Page Numbering – Bottom centered
o Font Type – Arial, Times new Roman
o Font Color – Black only
o Font size – Uniform & Consistent throughout the report
 Chapter Heading – 16 (Bold)
 Titles – 14 (Bold)
 Normal Text – 12 (Regular)
o Line Spacing – 1.5
o Graphical Presentation – Color/Black & White
o Graphical Number – Each and every Table / Exhibit / Figure must be assigned its
reference number. E.g. – Table 1.1, Fig 1.1, etc.

 PRINTING INSTRUCTIONS:
o Paper – A4 Size
 JAGANNATH INTERNATIONAL MANAGEMENT SCHOOL

JOINING REPORT ON SUMMER INTERNSHIP

Student Name and Roll No. ____________________________________________________________

Address. ___________________________________________________________________________

Contact No. _________________________________________________________________________

Email ID. __________________________________________________________________________

Name of the Company. ________________________________________________________________

Address. __________________________________________________________________________

Date of Joining. ____________________________________________________________________

Name of the Internship

Supervisor.________________________________________________________

Tel No. ____________________________________________________________________________

Area Assigned
(Marketing/Finance/HR).______________________________________________________________

Topic of the Project.__________________________________________________________________

Signature

 
 Jagannath International Management School
WEEKLY REPORT

Date: ______________ Week: _____________

Responsibility:

___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________

Remarks by Manager Incharge:

___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________

Internal Faculty Manager Incharge

(Guide) (External Guide)