Coaching and Mentoring

About the Tutorial

Mentoring is the act of identifying and nurturing potential areas of improvement in an
individual. This could be a short-term action plan targeted towards a specific goal in mind,
like career growth, higher learning, or could be a life-long process of improvement. The
goals and processes are always set here by the learner. The job of the mentor here is to
just facilitate, guide, and provide feedback after long stages of intensive observation.

Coaching relates primarily to performance improvement, and is more often a short-term

achievement in a specific skills area. The goals, process and suggestion are that of the
coach. While the learner has primary ownership of the goal, the coach has primary
ownership of the process. Feedback is often shared instantaneously.

Audience
This tutorial is for designed primarily for those working professionals who are assigned the
responsibility to either coach or mentor the new employees or junior talents in their
companies to improve their skill-sets, or help them grow in their careers. This tutorial aims
at teaching trainers the difference between coaching and mentoring, and how the
approaches change as per the requirement of the learner.

Prerequisites
Before proceeding with this tutorial, you are expected to have a detailed knowledge on
the working process of your company, and the job responsibilities that you will handle,
and the expectation your management has of you, in terms of productivity and
performance.

Disclaimer & Copyright

 Copyright 2015 by Tutorials Point (I) Pvt. Ltd.

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in this tutorial, please notify us at [email protected]

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Table of Contents
About the Tutorial ............................................................................................................................................... i
Audience .............................................................................................................................................................. i
Prerequisites ........................................................................................................................................................ i
Disclaimer & Copyright ........................................................................................................................................ i
Table of Contents................................................................................................................................................ ii

PART 1 – COACHING ................................................................................................................... 1

1. Coaching – Introduction ........................................................................................................................ 2

2. Why is Coaching Needed? ..................................................................................................................... 4

3. How Coaching Helps .............................................................................................................................. 6

4. Mentoring, Coaching, and Training ........................................................................................................ 7

5. Early Influence in Learning – Worksheet ................................................................................................ 9

6. Career Coaching – Worksheet.............................................................................................................. 11

7. Setting SMART Goals – Worksheet ...................................................................................................... 14

PART 2 – MENTORING .............................................................................................................. 16

8. Mentoring – Introduction .................................................................................................................... 17

9. Mentoring in Companies ..................................................................................................................... 18

10. Methods of Mentoring Employees ...................................................................................................... 20

11. Successful Mentoring for Employees ................................................................................................... 22

12. Reflective Analysis ............................................................................................................................... 24

13. Successful Mentoring for Managers .................................................................................................... 26

14. Establishing Rapport ............................................................................................................................ 28

15. Providing Constructive Criticism .......................................................................................................... 30

16. Meeting Expectations .......................................................................................................................... 33

17. Mentee Goals – Worksheet ................................................................................................................. 35

18. Winning Qualities in a Mentor ............................................................................................................. 37

19. Mentee’s Personality – Worksheet ...................................................................................................... 39

20. Mentee Self-expression – Worksheet .................................................................................................. 40

21. Sharing Corrective Feedback ............................................................................................................... 43

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22. Taking Notes........................................................................................................................................ 44

23. Conclusion ........................................................................................................................................... 45

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Part 1 – Coaching

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 1. Coaching – Introduction Coaching and Mentoring

In today’s competitive business world, there are two basic realities that drive the
workforces. First one is getting people who get results. Second is to get people who get
results stay.

Today’s world of globalization, customized employee enhancement plans, competitive

benefits, and demographic changes make it very tough on companies to get and then
retain talent. That’s how the managers of today are not just managers. They are
recruiters, planners, motivators, and trainers, all rolled into one.

To keep this already-complex chain of operation from spiraling out of control, the
companies have found the best way to manage their staff is to coach them. The role of a
coach in a company, in this regard, is to take a group of people with diversified proficiency,
understand their strengths and improve them, and at the same time, realize the cause of
their weaknesses and eradicate them.

The Role of a Coach

The role of a coach is significantly different from that of an instructor. In coaching,
employees are asked to grow in their strengths and address their weaknesses so that they
realize their self-growth. It keeps them motivated and happy in the workplace – both
keys to retaining talent.

Leaders take their staff from where they are to where they’ve never been before.
Nothing could define coaching better than this statement from Henry Kissinger.

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Coaching, in the true sense, is tailor-made for people who have the potential to grow to
greater heights and yet, are too content in delivering just satisfactory performance.
These employees are different from slackers who don’t perform properly, either due to
non-interest or inferior knowledge.

The employees we are addressing are employees who like their professional life just the
way it is at the moment, and have fit in snugly to the demands of the workplace, which is
not bad in itself, however, every organization needs its employees to grow. That’s the way
every organization grows too, being a sum total of different talented groups. The job of a
coach, therefore, is to ensure that the employees improve their job performance through
a constant process of encouraging and suggesting improvements.

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 2. Why is Coaching Needed? Coaching and Mentoring

In today’s competitive world, recruiters no longer hold on to traditional methods of

recruiting through traditional one-to-one interviews. Thanks to the added competition,
which has resulted in a shortage of talent, companies are fast resorting to technology, and
platforms like Skype, GoToMeetings are fast replacing the old model of interviewing.

Companies are increasingly adopting employee-centric approaches to working by

providing flexi-times, work-from-home initiatives, in addition to many other perks and
benefits. Organizations are also getting the option to employ people they want, as
compared to the ones who were available to them.

When an organization is located over multiple areas, the big challenge is to connect all the
employees located in different offices spread all across the world, to the organization's
vision, identity, and rules – the big picture. That's where coaching comes in. It is the best
way to develop junior talent and provide the skills and expertise to make them experts.
Having said that, mentoring provides ample space for a person to retain his individuality
and his personal sensibilities.

Note that the goal of mentoring isn't to create clones. Instead, it is to help people
achieve their highest potential while being in sync with the organization's vision and
objectives.

Coaching is not an innate ability; you are not born with the art of coaching. The other
misunderstanding that’s often associated with coaching is that it’s related only to sports.
Coaching is about pumping people’s spirits, and motivating them. Lack of motivation
doesn’t come only in sports. There are times when employees too feel a need for
motivation to deliver good results. Coaching helps these employees in holding their own
in their team and being a productive group.

Coaching is the method of making people realize the heights they can achieve if only they
kept persevering and putting proper effort. Mainly, coaching calls for a change of thinking
and approach to a task. It’s about getting the person think positively about his chances of
achieving his goal. It includes employee orientation towards the workplace
politics, and to assist in removing the barriers to work performance.

Optimal and Optimum

There is a difference between the usages of words optimal and optimum. If a company
specifies that they are interested in obtaining optimum results, they mean they want
the best output from their employees. On the other hand, if they say they are looking for
optimal results, that would mean that they are interested in obtaining the best work out
of you in the given circumstances, or working conditions.

There are occasions when the line between optimum and optimal are blurred in coaching.
Situations like these arise when an organization starts working on a new project and they
need to ram up the office fast with people who are experienced in working on similar
projects.

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In situations like these, the job of a coach is not only to provide high levels of motivation
to employees to excel in their performance, but also to ensure that the employees perform
at their peak even if the requisite resources are not always available. It’s about lifting their
spirit and keeping it high throughout tough times.

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 3. How Coaching Helps Coaching and Mentoring

Let us take an example to understand how coaching benefits employees. Morgan was
recently promoted to the post of a Team Manager, something he doesn’t have a lot of
experience on. He has been given the task to manage one of the teams in the company,
so he sought help from a company coach to help him in understanding the requirements
for the job, and to cultivate the right approach for the job. Morgan enrolled for a two-
day per week course, and was assigned a coach named Stanley, who would be coaching
him for the next few months.

Stanley started by asking Morgan to carry a workbook with him, in which Morgan will keep
a record of the discussions and guiding points that Stanley will provide to him during the
learning. At their first meeting, Stanley asked a couple of questions to Morgan to know
more about him, just to get acquainted. Then they discussed how they are going to work
together, and with other people, in realizing the goals that have been set.

In the subsequent meetings, Stanley and Morgan discussed what Morgan’s strengths and
weaknesses were, and what the improvements in skill-sets were that Morgan had to bring
in him to excel at his job. Over the next few months, Morgan and Stanley met regularly to
understand and analyze their progress.

They also spent time on discussing game play, tactics, and team building. Stanley
constantly referred to his old coaching logs and Morgan’s own workbook as evidences of
improvement and encouraged Morgan to keep pushing his boundaries. Mock grills and
role-plays were organized to check Morgan’s improvement in team-managing under
diverse and difficult scenarios.

At the end of the coaching, Morgan commented on how useful he found the coaching
process and how it made him realize the potential inside him that he had no idea he
possessed. He is now a successful team-manager and a part-time coach himself to
the new employees who join the company.

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