Al-Jaber International Company

MATERIALS MANAGEMENT & PRESERVATION PLAN PROCEDURE

1 Revision History
Revision Description of
DATE Initiated By Completed By
No# Changes

2 Distribution List
Sr. No/
Designation Issue Date Distributed by

QA Manager / Management Management

01 1st June 2018
Representative Representative
Management
02 CEO 1st June 2018
Representative

03 Management
Chairman 1st June 2018
Representative

04 Management
Warehouse Manager 1st June 2018
Representative

Others as per distribution List

Revision Document
Document Issue Revision Original Document Document
Issue Reviewed
Number Number Number Issue Date Prepared By Approved By
Date by
Department
CEO / MR Chairman
Head
AJB-IMS-PR-18 1.0 01 01-06-18

Copyright

This document contains confidential information. It may be copied in full or in parts only by Al-Jaber
International Company and only for the purpose of Al-Jaber International Company related activities.
Disclosure of any information contained within this procedure to any person (s) outside the employee of Al-
Jaber International Company without written permission of the Top Management is strictly prohibited.
 Al-Jaber International Company
System for Materials Management and Preservation
Original Issue Date:
Doc. No: AJB-IMS-PR-18 Issue Number: 01 Revision Number: 00 Revision Issue date:
01st June 2018

Table of Contents

1. General
2. Storage Facilities
3. General Preservation Provisions
4. Civil Materials
5. Steel Materials
6. Electrical and instrument Materials
7. Oils and Lubricants Materials
8. Paints, Chemicals, Coatings and Gasses Materials
9. Receipt of Material in Store
10. Storage / Preservation of Materials

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 Al-Jaber International Company
System for Materials Management and Preservation
Original Issue Date:
Doc. No: AJB-IMS-PR-18 Issue Number: 01 Revision Number: 00 Revision Issue date:
01st June 2018

1. General
Purpose
CONTRACTOR has responsibility for receiving, warehousing or storing, handling, and issuing
all EQUIPMENT including, but not limited to, COMPANY PROVIDED ITEMS.

This document outlines the minimum requirements for:

• Storage Facilities
• Preservation

CONTRACTOR shall also comply with the storage of material requirements.

2. Storage Facilities

Storage facilities shall be designed and operated to maintain the minimum conditions in
accordance with supplier requirements. This shall include for, but not be limited to,
temperature, humidity, safety, access and security.

3. General Preservation Provisions

Preventives, preservatives and desiccants shall be applied as specified by supplier

instructions.
Materials shall not be stored in a position which will allow water to be trapped inside the item.

All EQUIPMENT permitted to be stored outside shall be:

• Protected from winter conditions of snow and ice
• Elevated above the ground level and above the maximum water run-off depth
• Components such as elbows and bends shall be stored in a horizontal position with
ends closed so that moisture and condensation does not collect on the inside.

CONTRACTOR shall maintain a log of all shelf life items in storage and ensure material issues
are managed to fulfill demand from the items with the earliest shelf life expiry date.
CONTRACTOR shall ensure disposal when the expiry date is exceeded.

Any damaged and/or corroded materials shall be quarantined and stored separately from
undamaged materials until corrective action is applied.

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 Al-Jaber International Company
System for Materials Management and Preservation
Original Issue Date:
Doc. No: AJB-IMS-PR-18 Issue Number: 01 Revision Number: 00 Revision Issue date:
01st June 2018

4. Civil Materials
Civil material (structural steel, aggregate, rebar, form material, etc.) may be stored in open lay
down area identifiable by grid location. Cement shall at all times be protected from ingress of
moisture.

5. Steel Materials

On fabricated spools, all openings shall be fully capped, plugged or covered to prevent
damage, ingress of moisture and foreign matter. Wood covers may be used on flanges
provided an impervious membrane is placed between the wood and greased flange face.
Threaded ends shall be protected with high impact plastic wedge type protectors.

Protective seals shall be inspected regularly for effectiveness. Defective protection shall be
restored or replaced.

6. Electrical and instrument Materials

All instruments shall be stored as follows:

• Indoor storage shall be climate controlled to prevent condensation
• Prefabricated panel boards shall be left in their shipping cases until moved into the
control house or other location
• Control valves actuators shall be protected from severe shock and extreme
temperatures as they may contain electronic hardware. Conduit openings shall remain
with plastic plugs or other devices to inhibit rain, snow, and dust from entering these
enclosures until conduit or cable glands can be installed.
• Motor actuators shall be protected in the same manner as motors.

7. Oils and Lubricants Materials

Suitable containment shall be provided to contain accidental spillage if stored over soil, or a
plentiful supply of oil absorbent material kept nearby if stored over paving.

All containers shall be clearly marked with the name of the product they contain. Smaller
drums. Where applicable MSDS Sheets are to be available to support both Storage and
Handling/Use. In particular the storage of Chemical in relation to summer temp/heat and being
mixed together within Container or storage facilities must be implemented with caution and due
diligence to avoid potentially negative outcomes, and barrels shall carry clear manufacturer

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 Al-Jaber International Company
System for Materials Management and Preservation
Original Issue Date:
Doc. No: AJB-IMS-PR-18 Issue Number: 01 Revision Number: 00 Revision Issue date:
01st June 2018

identification of their contents.

All fuel, oils and lubricants shall be stored within a lockable compound. All tank barrel and drum
taps shall be lockable with the keys retained by CONTRACTOR’s responsible person. Barrels
and drums not in use shall be stored vertically on the concrete or hard standing area.

Barrels from which lubricants are being drawn shall be located on purpose built barrel stands.
Drums in service will be stood on elevated racks or plinths to permit the fluid to be drawn from
bottom taps into smaller cans or drums.

The area surrounding the fuel oils and lubricants store shall be designated a “no smoking” area
and notices to this effect shall be clearly displayed.

8. Paints, Chemicals, Coatings and Gasses Materials

A separate locked, fenced-in storage area to store cylinders of industrial gases shall be
provided.

Any shelf life limitation imposed by the supplier shall be noted. Paints and chemicals will be
handled with care to prevent damage to the container and PERSONNEL will wear protective
clothing as necessary.

9. Receipt of Material in Store.

All incoming Materials are accompanied as a minimum requirement by the following

documents.

• Delivery Note
• Packing List
• Quantity
• Type of Material

10. Storage / Preservation of Materials.

Storage/preservation of all received materials shall be carried out in accordance with

the requirements of the relevant technical specifications and Vendor
Recommendations for Preservations.

All materials shall be handled at all time in a manner that prevents damages

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 Al-Jaber International Company
System for Materials Management and Preservation
Original Issue Date:
Doc. No: AJB-IMS-PR-18 Issue Number: 01 Revision Number: 00 Revision Issue date:
01st June 2018

Pipes shall not be stored directly on the ground surface on which the pipe, bends,
spools shall be laid or stacked shall be flat and free of protrusions..

AL JABER COMPANY

MATERIAL RECEIPT REPORT

S.No Received Material Description Quantity Quantity Shortage

As per P.O Received (If Any)
(Yes / No)

Received by: Name: Signature:: Date:

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 Al-Jaber International Company
System for Materials Management and Preservation
Original Issue Date:
Doc. No: AJB-IMS-PR-18 Issue Number: 01 Revision Number: 00 Revision Issue date:
01st June 2018

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