Minutes For 20th June 2019

Hanley Castle Parish Council
Minutes of the Meeting of the Parish Council held on Thursday, 20th June 2019 at
19:00 in Hanley Swan Village Hall.
Present: Councillors: Sue Roberts (Chairman), Alison Bolton, Wendy Roberts-Powell,

Lesley Smith, Alan Rogers
Apologies: Councillors: Sue Adeney, Sarah Darwent, Alex Walker.

Peter Goodyear (PPW), DCllr Morgan.
In Attendance: Marjorie Nelson (PPW), Nick Harper, DCllr Allen, a Parishioner
71/19 Welcome & Apologies The Chairman welcomed all present to the June
Meeting of the Parish Council. She accepted the apologies submitted to the Clerk.
Declarations of Interest & Dispensation Requests from Councillors

a) Register of Interests: Councillors were reminded that they should have updated
their register of interests and sent them to the Monitoring Officer at MHDC.
b) To declare any Disclosable Pecuniary Interests in items on the agenda and their
nature: None declared
c) To declare any Other Disclosable Interests in items on the agenda and their nature:
None Declared
d) To consider and agree all requests from Councillors for the Council to Grant a
Dispensation (S33 of the Localism Act 2011) – None received
e) To renew Dispensations previously granted at the next meeting as they expire at the
end of May 2019. It was agreed to defer to the July Meeting as several Members were
absent.
ACTION: Councillors were asked to complete a dispensation request for
precept setting and financial discussions post-election.
Closure of the meeting to allow parishioners present to speak on any matters

relating to the Parish.
The question of the legality of putting markers/stones on verges in front of properties
was raised. The Clerk had received a communication from The Highways Liaison Officer
that nothing should be placed on verges that were Highways property and that if items
were seen by a Highways inspector they would be removed. It was requested that a
wording from Highways was provided to go into the Parish Link.
Having additional Duck signage was raised and the Clerk said she would raise the
matter with Hannah Davies when they met on the 1st July to see if they would sanction
additional signage.
The issue of a fallen tree was raised; Highways had been to look at it but as it was not
blocking the Highway they would take no further action. Cllr Roberts proposed that the
Lengthsman be asked to remove it if possible.
ACTION: Cllr Bolton to ask the Lengthsman.
72/19 Minutes: The Minutes of the Annual Meeting held on 16th May 2019 had been
previously circulated and the minutes were approved and signed.
73/19 Matters Arising & Progress Reports not Listed elsewhere on the
Agenda:
a) Ownership of the Community Orchard land – Still ongoing
b) Telephone Box – Defibrillator being purchased and would be installed soon. Restoration
work continued on the box although the roof remained unpainted.
21/2019
ACTION: The Clerk to ask Cllr Darwent when it would be finished.
c) Subsidence Claim – Cllr Roberts had met with both arboriculture contractors and
quotations had been received. One had pointed out that there was no drains on one
side of the building and the down spout were either missing the drains or feeding into
blocked drains on the other side so the rain water was pooling at the base of the
building encouraging tree roots to grow towards the foundations he suggested that this
was rectified before any more were trees removed. The Clerk to write to the insurers.
ACTION: The Clerk to notify the Insurance Company.
74/19 Finance:
a) Payment of Accounts: Members approved the payments of accounts as in the
presented schedule in Appendix 1.
b) 2018/2019 accounts finalised and signed off by the Internal Auditor. The Exemption
Certificate has been emailed to the External Auditor and documents uploaded onto the
website.
75/19 Planning:
a) To Consider the following applications referred by MHDC for consultation:
None received
b) To consider under the Scheme of Delegation any Planning Applications received

between the publication of the agenda and the Meeting:
19/00509/AGR Birley Farm Brotheridge Green Agricultural prior notification for the erection of a
Hanley Castle Worcester WR8 0BD building to process farm produces (agricultural
crops).
No objection raised
19/00606/FUL 190 Poolbrook Road Malvern Substitution of two storey dwelling to a bungalow on
WR14 3JZ plot 1.
No objection raised
c) Details of Decision Notices Received to-date: - None
d) Details of enforcement action: None
e)Details of Appeal Notices Received: Planning Inspectorate APP/J1860/W/18/3205888:

The Old Dairy, Horton Manor Farm, WR8 0DN – Appeal Dismissed 18th June 2019.
76/19 Highway Matters

a) Road Safety Working Party – A meeting was set for the 1st July to discuss all
outstanding matters with the Highways Liaison Officer Hannah Davies.
b) Lengthsman: The extension pole would be given to the Clerk on the 1st July.
ACTION: The Clerk and Cllr Darwent to meet with to Hannah Davies.
77/19 District & County Councillors Reports

a. District Cllrs Morgan & Allen: DCllr Allen updated the council on the latest news from
MHDC. It was very quiet but there would be changes ahead. Locations of Polling
Stations were being reviewed so he was encouraging people to go on line and comment
that they were happy with the current location within their Parish. He also mentioned
the Community Solutions Fund which had £145,000 to support groups. The possibility
of CIL and Section 106 changing was discussed and DCllr Allen suggested that projects
should be made ready to go.
22/2019
b. County Cllr Tom Wells: Member not present.
78/19 Report of the:

a) Parish Paths Warden & Tree Warden (Peter Goodyear & Marjorie Nelson)
Marjorie said that all paths had been inspected and that Fiona at WCC had been
contacted regarding any repairs that may need actioning or replacing. She asked if the
Council would pay for shears to be sharpened twice a year and all voted in favour.
b) Pond Wardens (Nick Harper) Pond Waste & Bin Update. Nick reported the wheelie
bin was working well for disposing of waste by the pond. He asked if it would be
possible to change the fencing at the Post Office end of the pond as it was old and
forces people to walk through a narrow section. It was agreed to remove the fencing if
he wished. It was also agreed to place a note in the Parish Link asking for volunteers to
assist with the Pond upkeep. The Parish Council agreed to fund additional equipment if
it was required in the future; Nick was asked to submit any request to the Clerk for
approval. The Clerk was asked to remind the volunteer about the benches.
c) Playing Field Warden & Village Hall (Graham Holmes) – Cllr Bolton to contact
Graham and arrange for the cheque for the defibrillator to be handed over and to
remind him about having signs around the Parish that say where the nearest
defibrillator was located.
d) Local Police – Latest report circulated
79/19 Highways & Working Party Matters

a) Road Safety Matters– Meeting with Highways set for 1st July. In addition to the
ongoing matters Hannah would be asked about the possibility of raising the man hole
cover outside Albion Cottages.
b) Works for Lengthsman – Pole extension requested, fixing of sign post to prevent
movement on Worcester Road.
c) Environmental Issues – reflective posts had been ordered and received and passed to
Cllr Smith who would arrange for their installation outside Holly Cottage.
80/19 Correspondence
a) Mello Festival noise complaint – a complaint had been received and passed to the
organisers to respond.
b) Training update – Cllr Rogers & Training session on Sat 20th July at CALC
c) Mobile Fish & Chip – It was agreed that there was no objections to it being located in
the Church car park subject to the approval of the PCC.
d) Sporting Personality Application – Paul Sparkes was Nominated for Coach of the Year
by the Parish Council for the MHDC Sports Awards.
e) Community Solutions Fund – Email circulated
f) Sponsoring of the Village Green/Pond – Cllr Roberts had been approached by Marcus
Stallard of Black Swan Windows about sponsoring the Village Green. Following a
discussion it was agreed that Cllr Bolton would invite Marcus to meet with Nick Harper
and herself at the pond to discuss ideas.
ACTION: Cllr Bolton to arrange meeting
g) Friends of the Chase – email circulated – Discussed and agreed that priority would
go towards the High School in the Parish over schools outside of the Parish.
81/19 Topics raised by Councillors, Committees, Clerk & Parishioners –

a) Cllr Rogers to write a piece on the Community Speed Watch for the Parish Link
82/19 Councillors reports and items for future agenda:

Review of the Standing Orders, Neighbourhood Plan – Taking it forward & Project for
CIL/Section 106.
83/19 Date of Next Scheduled Meeting: 18th July 2019
23/2019
Signed ……………………………… Date: 18th July 2019
Chairman
Appendix 1: Schedule of Payments & Receipts 20th June 2019
Payment of Accounts: The under mentioned cheques were approved:
No Payee Details £
1648 Hanley DEF Fund Defibrilator 1275.00
1649 New Farm Ground Maintenance May Cuts 1058.40
1650 Rebecca Abunassar White Bollards 95.40
1651 Rebecca Abunassar June Salary & Admin 442.00
Right of way
1652 ELMS (N Briggs) Clearance 450.00
1653 Nick Harper Pond Items 27.73
Signed ……………………………………… Date: 18th July 2019

Chairman
24/2019

Minutes For 20th June 2019

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Hanley Castle Parish Council

Present: Councillors: Sue Roberts (Chairman), Alison Bolton, Wendy Roberts-Powell,

Apologies: Councillors: Sue Adeney, Sarah Darwent, Alex Walker.

In Attendance: Marjorie Nelson (PPW), Nick Harper, DCllr Allen, a Parishioner

Declarations of Interest & Dispensation Requests from Councillors

Closure of the meeting to allow parishioners present to speak on any matters

b) To consider under the Scheme of Delegation any Planning Applications received

c) Details of Decision Notices Received to-date: - None

d) Details of enforcement action: None

e)Details of Appeal Notices Received: Planning Inspectorate APP/J1860/W/18/3205888:

76/19 Highway Matters

77/19 District & County Councillors Reports

78/19 Report of the:

79/19 Highways & Working Party Matters

81/19 Topics raised by Councillors, Committees, Clerk & Parishioners –

82/19 Councillors reports and items for future agenda:

83/19 Date of Next Scheduled Meeting: 18th July 2019

Appendix 1: Schedule of Payments & Receipts 20th June 2019

Payment of Accounts: The under mentioned cheques were approved:

Signed ……………………………………… Date: 18th July 2019

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