Republic of the Philippines

Department of the Interior and Local Government

NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp Crame, Quezon City
'APR 22 2009
SUBJECT: Letter Of Instructions 02/09 UNIT CRIME PERIODIC REPORT
(UCPER)
TO See Distribution
REFERENCES
a. E.0 386 entitled "Establishing a National Crime Information System:
b. NAPOLCOM Resolution No. 92-39 entitled "Resolution Adopting a
New Crime Reporting Format for the Law Enforcement Pillar";
c. RA 6975 dated December 13, 1990;
d. C, PNP Instructions;
e. Local Government Code of 1991;
NAPOLCOM Memorandum Circular 94-017; and
g. PGMA Instructions on March 1 1 , 2009
2. PURPOSE
To promote consistency in the recording of crime incidence, these
guidelines prescribe a uniform procedure for the Philippine National Police in reporting
and collecting crime data including cases reported to other law enforcement agencies
involved in the Criminal Justice System, Further, these data shall be the working basis
for policies and programs on various anti-criminality measures.
3. SITUATION
For the past years, generating statistical crime data on various crimes
Committed in the regions/provinces has been a growing Concern Of the Philippine
National Police (PNP). To address this issue, two (2) mechanisms were in place, such
as: The National Crime Reporting System (NCRS), which is concerned more with the
details of the crime, to wit; victim's data, offender's data, among others, while crime
statistics gathered through the Police Regional Office Periodic Report (PROPER) is
mainly concerned simply, with WHAT HAPPENED WHERE, TO WHOM, WHY and the
results Of investigation.
Crime Statistics provide a mathematical measure of the level or amount
Of crime that is prevalent in societies It usually refers to figures compiled by the Police
and similar law enforcement agencies. However, it is well known that many, if not most
crime incidents are not recorded and reported accordingly The study conducted by
IJNDP, IRC Of DI and the recent survey made by DIDM show that there is a need to
undertake measures to address the gaps in the present crime reporting system. There
have been some notable lapses in the present system and collection of relevant data
must correspond to the requirements for planning and analysis purposes.
The PNP, as the premier law enforcement agency, needs an accurate
statistical crime data for both administrative and operational decisions. The data

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gathered from the regions/provinces play an important role to the PNP's overall
assessment of crime trends and for determining the pattern of crime activity in the
country. If the problem on gathering/generating the Crime Situation is not properly
addressed, the PNP cannot present an accurate crime situation of the country.
4. DEFINITION OF TERMS
For purposes of uniformity, the following terms shall be operationally
defined and used.
a CRIMES - include felonies which are violations of the Revised Pena'
Code and offenses which are violations of special laws.
b. CRIME VOLUME — the number of crime incidents committed in a given
area over a period Of time which include the index and non-index crimes
CV = Index Crimes + Non-index Crimes
c, POPULATION — the number of inhabitants in a given area. The figure
to be used is the medium assumption as per the records from the National Statistics
Office (NSO)_
d. CRIME RATE — is the number of crime incidents in a given period of
time for every 100,000 inhabitants of an area.
Crime Volume
Crime Rate =
Population/100,000
INDEX CRIMES — are crimes which are serious in nature and which
occur with Sufficient frequency and regularity such that they can serve as an index to
the crime situation. We consider only the crimes Of murder, homicide, physical injury
(serious and less serious), Carnapping, cattle rustling, robbery, theft and rape as index
crimes.
f.SOLVED CASES - NAPOLCOM M c.No 94-017 provides that:
1) A case shall be considered solved when the
following elements concur: The offender has been identified: there is
sufficient evidence to charge him; the offender has been taken into custod
, and the Offender has been charged before the prosecutor's office or
court of appropriate jurisdiction
2) A case shall be considered solved when some
elements beyond police control prevent the arrest of the offender, such
as when the victim refuses to prosecute after the offender is identified Or
the offender dies or absconds.
3) The arrest of one offender can solve several crimes
or several offenders may be arrested in the process of solving one crime.
g. CRIME SOLUTION EFFICIENCY - is the percentage of
solved cases out of the total number of crime incidents handled by law
enforcement agencies for a given period of time.
Solved Cases
CSE = X 100%
Crime Volume

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 h. CLEARED CASE - A case shall be considered cleared when at least
one of the offenders has been identified; there is sufficient evidence to charge him;
and, he has been charged before the prosecutor's office or any other court of
appropriate jurisdiction Included in this category are solved cases
CRIME CLEARANCE EFFICIENCY - is the percentage of cleared cases
out of the total number of crime incidents handled by law enforcement agencies for a
given period of time.
cc
CCE = x 100%
CC = Cleared Cases
CV = Crime Volume
CCE = Case Clearance Efficiency
5. EXECUTION
a. PRINCIPLES AND POLICIES
The following procedures shall prescribe the guidelines in the
conduct Of Crime Reporting for purposes Of obtaining an accurate data for
interpretation.
1) The adoption Of a consistent and accurate crime recording
standard shall require the unconditional commitment of the Chiefs Of Police,
Provincial/District/City and the Regional Directors. The IDM Officers shall continuously
ensure that the crime recording is dearly articulated throughout the organization, and
that the service and personal implications of such a system are understood.
2) Al line units should seek to gather. collate and record all
crime-related incidents so as to establish an accurate and timely picture of what is
happening locally.
3) The Police Blotter shall serve as the main source Of crime
data for submission and shall be the basis for preparing and accomplishing the Unit
Periodic Report and NCRS Form 1 .
4) Crime data from other stakeholders and law enforcement
agencies shall also be recorded into the Police Blotter
5) It is envisioned that all future incidents and crime recording
systems should be fully integrated or at least linked to facilitate tracking and audit
between the Systems.
6) The Chief of Police must ensure that crime data are
gathered from all sources, such as, Barangay, NBI, PDEA, BEAR DE-NR DSWD,
BUCUS Bl and other agencies with law enforcement functions in the locality.
7) Unit Commanders shall appoint a Crime Registrar who shall
be responsible in consolidating and maintaining crime data files of each unit to ensure
consistency and continuity.
8) The Chief of Police is primarily responsible for the
maintenance of accurate crime data. Accuracy and integrity of crime recording
processes must be ensured by the Chief of Investigation Section and Crime Registrar.

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 b. PROCEDURES
1 ) Recording
a) Incident Reports
As a general rule, all crime incidents, whether reported by
the victims, witnesses or third parties must be recorded in the police blotter. even under
the following circumstances.
a. 1) When the offender is ill and is unlikely to recover or
is too senile or too mentally disturbed for proceedings to take place.
a2) When the complainant or an essential witness is dead
and the proceedings cannot be pursued,
a. 3) When the victim Or an essential witness refuses,
Or is permanently unable to stand as a witness and, a_4) The victim or complainant
or witness are minors.
b) Reporting Jurisdiction
The police unit with the territorial jurisdiction where the
crime was committed shall have the primary responsibility to record and report the
same If a continuing crime is committed in various areas of responsibilities, it should
be recorded and reported as a single crime by the unit taking cognizance of the crime.
2) Countinq Mechanism
The following rules shall apply in the counting of crime
incidents:
a) Murder cases (Art. 248, R PC) shall include those that
were consummated only. Infanticide (Art 255, RPC) and Parric'de (Art 246 RPC)
cases shall be counted as murder cases. Killings perpetrated by insurgents and/or
terrorists must be included. Attempted and Frustrated cases of Murder, Infanticide
and Parricide are counted as physical injury cases if indeed the victim(s) was injured.
Otherwise, these cases Shall be counted as non-index comes.
b) Homicide (Art. 249, RPC). Similarly, only
consummated homicide cases are to be counted. Attempted and Frustrated homictde
cases which result to injuries to the victim (s) are counted as physical injury cases,
Otherwise, these cases shall be counted as non-index crimes.
c) Serious and Less Serious Physical Injuries — (Arts, 263,
264 and 265, RPC), In addition to actual physical injury cases, incidents perpetrated
by/or involving insurgents/terrorists which resulted to the wounding Of the victim (s)
must also be counted
d) Robbery - (Art 293, RPC). Only
consummated robbery cases and robbery in band are to be counted.
e) Carnapping - (RA No. 6539)- Only
Consummated carnapping cases are to be recorded.
f) Cattle Rustling — (PD NO. 533). Oniy
consummated cases shaii be recorded
g) Theft - (Art 308, RPC). Only
consummated theft cases are to be counted

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 h) Rape - (Art 335, RPC and RA 8353).
only consummated and statutory rapes shall be included.
i) Suicide shall not be counted as a
crime.
For compound and complex crimes, only the most serious
offense should be counted (Princ,pa/ crime rule)
k) The reported incident shall be counted as a crime after
validation by the investigation officer that there is such an incident constituting a crime.
Infractions involving violations of provincial/city/ municipal and
barangay ordinances shall not be counted.
m) Violations Of the Revised Penal Code
and Specal Laws which are to be Settled at the Barangay (Under
PD 1508 as amended by Local Government Code of 1991 and
Supreme Court Administrative Circular No. 14-93) shall be recorded
separately
n) Crime Incident/s under RA 9344 or the
Juvenile Justice Act where absolute confidentiality Of the parties
and the documents are prov'ded shall be recorded. Data from local
DSWD Office shall be collated.
o) For purposes of generating separate
statistics of all offenses arising from violations of traffic rules and
regulations, the Traffic
Investigation Section/Division shall assume responsibility in recording all traffic
offenses and submit the same to the Crime Registrar for data integration in the crime
statistics.

TO ensure that a consistent crime recording standard is

maintained within the PNP each unit shall 4point a Crime Registrar The registrar shall
ensure the accomplishment of NCRS Form-I in accordance to NAPOLCOM Resoluton
92-39
4) What to Report/Submit
All PNP Units must submit their Unit Crime Periodic Report
(UCPER) with corresponding analysis, interpretation and complete attachments as
required in the original PROPER. The said report shall be accomplished by the
reporting unit as stated below to be submitted on the dates indicated in these
guidelines:
a) City/Municipal Police Stations
aM) Al' City,'Municipal Police Stations (CPS/MPS) shall
submit the Unit Crime Periodic Report (UCPER - CPS/MPS) to the PPO/NCR District
every month.
a_2) The Unit shall accomplish the List of Crime Incidents
Referred/Processed by Reporting PNP Unit/Office on a daily basis. (Tab A) a.3) The
said list shall be tabulated/consolidated in order to accomplish the table on Statistics

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on Crime Incidents (Tab B) which shall be included in the monthly Unit Crime Periodic
Report.
a_4) The records of crime incidents from other agencies,
such as: DSWD, DILG (Brgy Cases), Traffic Offce and other law enforcement
agenaes shall be collected monthly and inccrporated in the Summary of incidents and
form part of the Unit Crime Periodic Report.
a.5) The report shall contain a summary and
corresponding interpretation and analysis of all tables included in its annexes.
a_6) The report submitted to the PPO/NCR District must
indicate the signature of Unit Crime Registrar, the Unit Investigation Chief and Chief of
City/Municipal Police Station.
b) Police Provincial/NCR Districts/City Police Offices
b. 1) All Police Provincial Offices/NCR Districts/City
Police Offices shall submit the Unit Came Periodic Report (UCPER - PPOs/NCR
Districts/CPOs) to the Police Regonal Office on a monthly basis.
b 2) The Police Provincial Office/NCR District/City
Police Office shall consolidate Statistics on Crime Incidents from all City/Municipal
Police Stations under his AOR
b. 3) The Police Provincial Office/NCR District/City
Police Office shall submit to the Police Regional Office the consolidated report
containing data from all units under its jurisdiction and crime data gathered from the
provincial/districtjclty offices with similar jurisdiction Of the following agencies- PDEA
NBI, LTO, BFAR, DENR, BOC and other agencies with law enforcement functions in
the locality (Tab C) b4) The report shall contain a summary and corresponding
interpretation and analysis of all tables included in its annexes.
b.5) The report submitted by the Police Provincial
Office/NCR District/City Police Office must indicate the signature Of Unit Crime
Registrar, the Unit Investigation Chief and the Provincial/NCR District/City Director,
c) Police Regional Offices
c. 1) All Police Regional Offices (PROs) shall submit the
Unit Periodic Report (UCPER — PRO) to DIDM on a monthly basis.
c 2) The report shall be in hard and soft copies containing
a summary and corresponding interpretation and analysis of all tables included in its
annexes.
03) The report submitted by the PRO must indicate the
signature of Unit Crime Registrar, the Chief, RIDMD and the Regional Director.
d) Concerned NSUs
d. 1) Concerned National Support Units (NSUs) shall
submit the Unit Crime Periodic Report (UCPER-NSU) to DIDM every month,
d.2) The report shall be in hard and soft copies containing
a summary and corresponding interpretation and analysis of all tables included in its
annexes.
d,3) The report submitted by the NSUs must indicate the
signature of Unit Crime Registrar, the AD for Investigation and the Unit Director.
5) When to ReportJSubmit

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 a) CPS/MPS to PPO/NCR District 1 s' day Of every
month
3rd day Of every
b) PPO/NCR District/CPO to PRO =
month
c) PRO/NSU to DIDM 5 day of every
month

6) Flow of Reports (Annex " A")

6. TASKS

a. DIRECTORATE FOR INVESTIGATION AND DETECTIVE

MANAGEMENT (DIDM)
1) Assume Directorial Staff responsibility for the efficient and
effective implementation of this LOL
2) Evaluate the crime reporting performance Of all unit
commanders and institute appropnate measures to ensure religious compliance.
3) Responsible for the collection and interpretation of crime
data.
4) Prepare periodic assessment of crimes for the command
and other law enforcement agencies concerned
b. DIRECTORATE FOR OPERATIONS (DO)
1) Responsible in the coordination/liaison with other
law enforcement agencies (NALECC) to make available to Police Units
crime incidents that have come to their attentlon/initiated operations.
2) Assist in the implementation of this 1_01,
c. DIRECTORATE FOR COMPTROLLERSHIP (DC)
Provide financial support for the smooth implementation of this LOI.
DIRECTORATE FOR POLICE COMMUNITY RELATIONS (DPCR)
1 ) Responsible in the information dissemination of these policy
guidelines to other stakeholders and agencies with law enforcement functions.
2) Establish rapport with other stakeholders for their cooperation in
the submission of the required crime data.
e. REGIONAL DIRECTORS (THRU RIDMDs)
1) Compile UCPER of Provincial/NCR District/City Offices and
conduct crime trend analysis at the Regional Level.
2) Liaise with DIDM on crime data required at the regional
level.
3) Monitor compliance and follow-up lower units.

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 4) Ensure that the report submitted is reflective of the actual,
accurate and true crime situation in his area of responsibility.
5) Designate a Crime Registrar who shall be responsible for
the maintenance and consolidation Of UCPER from lower units and other enforcement
agencies operating at the regional level.
PROVINCIAUNCR DISTRICT/CITY DIRECTORS
(Thru PIDMBs/DlDMBs)
1 ) Collect and compile data from the City/Municipal Statlons.
2) Conduct crime trend analysis for use at the
provincial/district/ city level.
3) Liaise with RIDMDs for crime data required at the
provincial/ district/city level.
4) Ensure that the report submitted is reflective of the actual,
accurate and true crime situation in his area of responsibility
5) Designate a Crime Registrar who shall be responsible for
the maintenance and consolidation Of UCPER from the lower units and other
enforcement agencies operating at the provincial/dstrict/city level.
6) Monitor compliance of lower units.
gu CHIEFS OF POLICE/NCR STATION COMMANDERS
1) Responsible in the accomplishment of the Unit Crime Periodic
Report in accordance to the attached forms to be submitted to the PD/NCR DD (Attn:
C, PIDMB/C.DIDMB)_ The data submitted must include in its recapitulation the
following. (See attached format)
a) DSWD ( RA7610 and RA 9144):
b) DENR
c) DILG (Crimes referred/resolved by the Barangay);
d) BEAR e) PDEA
f) Traffic Section and
g) Others (NBI, 81, BUCUS, Coast Guard, OMB etc)
2) Gather relevant data from other agencies operating in their
respective area of responsibility.
3) Ensure that the Duty Desk Officers shall submit the Daily
List Of Crime Incidents Referred/Processed by the Reporting Unit containing all the
incidents recorded in the Police Blotter to be submitted to the Station Crime Registrar.
(See attached report form Tab A)
4) Designate a Crime Registrar who shall be responsible for
the maintenance and consolidation of crime data from the lower units and other
enforcement agencies operating in the city/municipal level,
5) Certify as to the correctness and accuracy of the Unit Crime
Periodic Report and the data contained therein.

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 h. CRIME REGISTRAR
1) Maintain files of all crime data including data gathered from
Other agencies operating 'n their respective area of responsibility.
2) Exercise Confidentiality and integrity in handling and
storage of a" crime data
3) Ensure proper turn over of data and documents,
4) Make an accurate periodic statistical and graphical
interpretation Of crime data
5) Shall Consolidate the accomplished daily List Of Crime
Incidents Report submitted by the Duty Desk Officer
6) CertJfy as to the correctness and accuracy of the data
contained in the Unit Crime Periodic Report
7. ADMINISTRATIVE SANCTIONS
a, Immediate Supervisors and/or Heads of Offices who fail or refuse to
take act10n On the prescribed guidelines shall be liable for NEGLECT OF DUTY in
accordance with NAPOLCOM MEMORANDUM CIRCULAR 2007001
b. Deliberate or intentional manipulation of data such as. under counting
of (Yime data, false entry or any other acts which shall not reflect the accurate or true
crime situation shan constitute SERIOUS IRREGULARITY IN THE PERFORMANCE
OF DUTY, in accordance with NAPOLCOM MEMORANDUM CIRCULAR 2007-001
8. EFFECTIVITY:
These guidelines shall take effect fifteen days upon filing at the UP Law
Center.
VERZOSA, CEO VI
Distribution:
RDs. PROs General
Dirs, NS1_Js
Copy Furnished:
Command Group
rystaff
C, NOC
C. PIO

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