OPERATIONAL PROCEDURE

Equipment Type Computer/Laptop

Equipment Code BKPS01-1225

Location Trainees/Student Working Area

Operation Procedure:

1. Inspect the setup of the computer. Be sure that the area is dry and no spilt liquid

nearby.

2. Check the stability of the computer, mouse and keyboard.

3. Check power cords and cables. Check connections.

4. Wipe dust and remove unnecessary objects that will obstruct the use of computer.

5. Turn on AVR/UPS and then turn on the computer.

6. Use the computer properly. Avoid downloading from unrecognized/ unsafe sites.

7. Before using external hard or flash discs, scan and clean. After using, be sure to

close the document/program and eject it.

8. Properly shut down the computer when not in use.

9. Turn off the AVR/UPS after shutting down the computer.

10. Return the mouse and keyboard to their proper place after use.

11. To protect the desktop computer, cover it (if available).

MAINTAIN TRAINING Date Developed: Document No.

March 21, 2019
FACILITIES Page 1 of 20
Issued by:
Qualification:
Bookkeeping NCIII Developed by: Revision No.
Philip Reymond G. Sta Cruz
 HOUSEKEEPING SCHEDULE

Qualification Bookkeeping NCIII

Area/ Section Trainees/Student Working Area
In-Charge Philip Reymond G. Sta Cruz

Schedule for the Month of March 2019

Responsible
ACTIVITIES Every Every
Person
Daily Other Weekly 15th Monthly Remarks
Day Day
1. Clean and check floor,
wall, windows, ceilings
 Graffiti,dust/dirt
Trainer/Janitor (in
 Cobwebs
the absence of X
 Obstruction and
the trainer)
unnecessary objects
and empty packaging
Open Cracks(floors)
2. Check and clean
ventilation properly, dust Trainer/Janitor (in
bulbs, replacing non- the absence of X
functional lamps and the trainer)
keeping exhaust fan clean.
3. Clean computer/ working Trainer/Janitor (in
tables, wipe dry and in the absence of X
proper places. the trainer)
Trainer/Janitor (in
4. Clean and check service
the absence of X
station for dust and rodents.
the trainer)
5. Clean and check Trainer/Janitor (in
X
computer set- monitor, the absence of

MAINTAIN TRAINING Date Developed: Document No.

March 21, 2019
FACILITIES Page 2 of 20
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Philip Reymond G. Sta Cruz
CPU, keyboards, mouse- the trainer)
free, unnecessary markings,
dust; cables and plugs are
in order; well arranged; all
items functional
6. Clean, inspect air
conditioning equipment:
 Keep screen and
filter free from
dust/rust
Janitor/Technician X
 Check selector knobs
if in normal positions
and are functional
 Check if drainage is
OK
7. Clean and check Rest
Room
 Urinals, bowls, wash
basins, walls, and
partitions are free
from stains, dirt, oils,
graffiti and
unnecessary objects;
Janitor X
 Ceilings free form
cobwebs and
dangling items
 Floor is kept dry; no
broken tiles or
protruding objects
 Equipped with dipper
and pails; properly

MAINTAIN TRAINING Date Developed: Document No.

March 21, 2019
FACILITIES Page 3 of 20
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Philip Reymond G. Sta Cruz
 located after use
 Water system is
functional; no
dripping/damaged
faucets or pipes
 Drainage system is
working, no water
clogged areas
 No offensive odor
 Lights/Ventilations
OK
8. Disposal of waste
materials (Follow waste Janitor X
segregation system)
To be included:
 Training equipment
 LCD projector
 Projector screen
 Audio visual
 Computer set
 Air conditioning
 Water dispenser
 Support equipment
 Fax machine/ telephone
 Photocopier

MAINTAIN TRAINING Date Developed: Document No.

March 21, 2019
FACILITIES Page 4 of 20
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Bookkeeping NCIII Developed by: Revision No.
Philip Reymond G. Sta Cruz
 EQUIPMENT MAINTENANCE SCHEDULE

EQUIPMENT TYPE Desktop Computer

EQUIPMENT CODE BKPS01-1225
LOCATION Trainees/Student Working Area

Schedule for the Month of March 2019

ACTIVITIES Responsible Person

Every Every
Daily Other Weekly 15th Monthly Remarks
Day Day
1. Check Trainer/
electrical Trainee
connection,
Must be
outlets and
done
cables.
X before the
 Kept it dry
operation
Cable not
starts
detached
from
connection
2. Check the Must be
peripheral done
devices (mouse, Trainer/Trainee X before the
keyboard) if operation
properly installed starts
3. Clean outer Must be
body for dust and Trainer/Trainee X done
other debris. before the
Must be
4. Check the done
vents for any Trainer/Trainee X before the
blockage. operation
starts
5. Check the Must be
System Unit for Trainer/Trainee/Computer done at
X
dust and other Technician least once
debris. a month
6. Run the Check
Trainer/Trainee X
equipment and warranty,

MAINTAIN TRAINING Date Developed: Document No.

March 21, 2019
FACILITIES Page 5 of 20
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Philip Reymond G. Sta Cruz
observe for user’s
unusual noise or manual
abnormal and after
operation. If service
repair is assistance
necessary, send from
to technician. dealer
Must be
7. Check and
done to
remove Trainer/Trainee X
keep PC
unwanted files.
unharmed

Special Instructions: Proper maintenance of the equipment can be done before or after the
operation.

MAINTAIN TRAINING Date Developed: Document No.

March 21, 2019
FACILITIES Page 6 of 20
Issued by:
Qualification:
Bookkeeping NCIII Developed by: Revision No.
Philip Reymond G. Sta Cruz
 HOUSEKEEPING INSPECTION CHECKLIST

Qualification Bookkeeping NCIII

Are/ Section Trainees/Student Working Area
In-Charge Philip Reymond G. Sta Cruz
YES NO INSPECTION ITEMS
 1. Are floors, walls, and windows, ceilings free from
graffiti/dust/dirt, cobwebs, obstruction and unnecessary
objects, floors free from cracks? All hinges and locks
functional? With exit plans?
 2. Are ventilation, bulbs, and lamps and exhaust cleaned and
checked?
 3. Are computer tables clean and dry? Arranged according to
floor plan/layout? Stable?
 4. Is the workshop well-ventilated and with enough
illumination?
 5. Is/Are computer/s checked and cleaned? Cables, plugs,
mouse, properly laid-out and functional? No cuts or splices in
flexible wires?
 6. Is the air conditioning equipment clean and functional?
 7. Are waste materials been segregated and dumped
accordingly?
 8. Is the rest room well-cleaned, dry and sanitized, no
unacceptable odor and free from unnecessary objects such as
mops, rags, outdated signage, dangling objects? Are the
urinals, bowls, washbasins, walls and partitions free from
stains, dirt, oils, graffiti and unnecessary objects? Is it
equipped with adequate dipper and pails and properly located
after use? Are all water, drainage and electrical systems
functional?’
Remarks:
Venue for the training conforms to the layout plan in conducting training, safe and
secure for the personnel involve

Inspected by: Neil Aldrin T. Olvina Date: March 22, 2019

(Property Custodian)

MAINTAIN TRAINING Date Developed: Document No.

March 21, 2019
FACILITIES Page 7 of 20
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Philip Reymond G. Sta Cruz
 WASTE SEGREGATION LIST

Qualification Bookkeeping NCIII

Area/ Section Student/Trainee Working Space

In-Charge Philip Reymond G. Sta Cruz

WASTE SEGREGATION METHOD

GENERAL ACCUMULATED WASTE
Recycle Compose Dispose

1. Soiled paper napkins X

2. Used Wires/Cable X

3. Used Rags / Cleaning materials X

4. Twisted pins X

5. Used Whiteboard marker and Eraser X

6. Used and empty cans/bottles X

7. Used Bulbs X

8. Packaging materials X X

9. Used pens X X

10. Broken Chairs / Tables X X

11. Used papers X

12. Broken calculators X

13. Damaged computer peripheral

X
devices

MAINTAIN TRAINING Date Developed: Document No.

March 21, 2019
FACILITIES Page 8 of 20
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Philip Reymond G. Sta Cruz
 WORK REQUEST

Unit: Description: Computer System Unit

Observation/s: Date Reported:

Defective exhaust fan March 22, 2019

Reported by:

Philip Reymond G. Sta Cruz

Activity: Date Completed:

Replacement of Exhaust Fan March 23, 2019

Signature:

Spare Parts Used:

New Exhaust Fan

MAINTAIN TRAINING Date Developed: Document No.

March 21, 2019
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Philip Reymond G. Sta Cruz
 BREAKDOWN/ REPAIR REPORT

BKPS01-1225
Property ID Number
Computer System Unit 01
Property Name
Working Station Area
Location
Findings: Exhaust Fan malfunction Recommendation: Replacement of Exhaust Fan

Inspected by: Neil Aldrin T. Olvina

Reported to: Philip Reymond G. Sta Cruz
(Property Custodian)

Date: March 22, 2019 Date: March 23, 2019

Subsequent Action Taken: Inspection Recommendation: Replacement of the Exhaust

and Testing of the System Unit fan

By: Technician Reported to: Angelica R. Ibañez

Date: March 23, 2019 Date: March 23, 2019

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 SALVAGE REPORT

AREA/ SECTION
Student/Trainee Working Space
IN-CHARGE Philip Reymond G. Sta Cruz

FACILITY TYPE PART ID RECOMMENDATION

Store as back-up for

Desktop/Computer Unit AVR
another computer unit

Store as back-up for

Desktop/Computer Unit Keyboard
another computer unit

Store as back-up for future

LCD Projector Lens
use

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March 21, 2019
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 TAG-OUT INDEX CARD

DESCRIPTION
LOG DATE TYPE
(System Components,
SERIAL ISSUED (Danger/ Caution)
Test Reference, etc)

January Whiteboard Marker-

2019-001 Warning
2019 Unpleasant Smell

February
2019-002 Caution LCD Projector- Fragile
2019

2019-003 March 2019 Danger AVR- High Voltage

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 EQUIPMENT RECORD WITH CODE AND DRAWING

Eqpt. PO Drawing
No. Location Qty Title Description
No. No. Ref.

BKPS
Student/Trainee Desktop Dell Optiplex ERC-
1 01- 1 00001
Working Space Computer 780/380 1001
1225

BKPS High Quality

Lecture/Demo Teacher’s ERC-
2 02- 1 Narra-Made 00002
Room Table 1002
1225 Table

BKPS
Lecture/Demo LCD Acer X1123H ERC-
3 03- 1 00003
Room Projector 3600 1003
1225

BKPS Carrier FP-

Student/Trainee ERC-
4 04- 1 Aircon Unit WCARZ06EC 00004
Working Space 1004
1225 0.5HP

BKPS Jolly
Lecture/Demo ERC-
5 05- 25 Arm Chairs Monoblock 00005
Room 1005
1225 Chair 555-A

BKPS
Lecture/Demo White Magnetic ERC-
6 06- 1 00006
Room Board 36”x96” 1006
1225

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FACILITIES Page 13 of 20
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 INSPECTION REPORT

Property ID Number BKPS01-1225

Property Name Desktop Computer

Location Student/Trainee Working Space

Findings: Software takes too long to Recommendation: Update antivirus

respond program

Inspected by: Neil Aldrin T. Olvina

Reported to: Philip Reymond G. Sta Cruz
(Property Custodian)

Date: March 25, 2019 Date: March 25, 2019

INSPECTION REPORT

Property ID Number BKPS03-1225

Property Name LCD Projector

Location Lecture/Demo Room

Findings: HDMI Cable not functioning Recommendation: Replace HDMI cable

Inspected by: Neil Aldrin T. Olvina

Reported to: Philip Reymond G. Sta Cruz
(Property Custodian)

Date: March 25, 2019 Date: March 25, 2019

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March 21, 2019
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 INSPECTION REPORT

Property ID Number BKPS05-1225

Property Name Arm Chair

Location Lecture/Demo Room

Findings: Loose screws Recommendation: Replace new screws

Inspected by: Neil Aldrin T. Olvina

Reported to: Philip Reymond G. Sta Cruz
(Property Custodian)

INSPECTION REPORT
Area / Section Lecture/Demo Room
In-Charge Philip Reymond G. Sta Cruz
FACILITY TYPE INCIDENT ACTION TAKEN PROGRESS/REMARKS
Software takes
Desktop Sent to School IT Can be installed with an
too long to
Computer Department antivirus program
respond
HDMI Cable not Sent to School IT Cannot be repaired;
LCD Projector
functioning Department replaced with new
Sent to School
Can be repaired;
Arm Chair Loose Screws Property
replace screws
Custodian

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 EQUIPMENT PURCHASE REQUEST
Equipment Purchase Request # 001

Property ID Number BKPS01-1225, BKPS05-1225

Descriptive Name HDMI Cable, Screws, Antivirus Program,

Exhaust Fan

Location Student/Trainee Working Space

Observation:

The above items are not functioning and. unusable already. Purchase of the
HDMI cable, Screws, Antivirus program, and exhaust fan is requested so that
the units will run in good condition and will not hamper the operation.

Request Details:

No. Per Unit/Item Name of Equipment Estimated Cost (P) Name of

Supplier

1 1.5m slim HDMI- 289.00 Micro Valley

HDMI Cable

1 Eset NOD32 250.00 Micro Valley

Antivirus

1 CPU PC Fan 172.00 Micro Valley

Cooler Heatsink
Exhaust

1 set Stainless steel 195.00 Ace Hardware

Screws

Requested by: Request submitted to for APPROVAL:

PHILIP REYMOND G. STA CRUZ MARILYN S. PAPA

Trainer Supervisor

Date: March 25, 2019 Date: March 25, 2019

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 INSTITUTIONAL WASTE SEGREGATION PLAN

I. INTRODUCTION

The safe and effective disposal of wastes starts with the administrators and
other personnel of the institution. Proper waste disposal management is needed to
preserved environment for the next generation.

II. OBJECTIVE/S:

To minimize the rate of waste generation through the application and

implementation of 3 R’s Reuse, Reduce, and Recycle.

III. IMPLEMENTATION:

Officials, staffs, students and clients are required to follow the rules and
guidelines of proper waste management.

IV. STRATEGIES

CLASSROOM AND LABORATORY AREAS

1. Wastes coming from classrooms/Laboratory must be properly segregated and

to be disposed directly to the respective trash cans.
2. Classroom officer must provide a garbage bin in their respective area.
3. Classrooms/laboratories must categorize their garbage based on the
following:
 Biodegradable
 Non-biodegradable
 Recyclable
 Hazardous

4. Garbage bin/cans are properly labeled and must be provided with clean
plastic bags for the proper wastes’ disposal.

5. Plastic bags must be tied up properly before disposal.

MAINTAIN TRAINING Date Developed: Document No.

March 21, 2019
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 WASTE SEGREGATION PLAN

GENERAL ACCUMULATED WASTES WASTE SEGREGATION METHOD

1. Soiled paper napkins For composting

2. Used Wires/Cable For disposal

3. Used Rags / Cleaning materials For disposal

4. Twisted pins For recycling

5. Used Whiteboard marker and Eraser For disposal (can be reused)

6. Used and empty cans/bottles For recycling

7. Used Bulbs For disposal

8. Packaging materials For disposal (can be recycled)

9. Used pens For disposal (can be reused)

10. Broken Chairs / Tables For recycling (can be reused)

11. Used papers For recycling

12. Broken calculators For disposal

13. Damaged computer peripheral For disposal (Can be repaired)

devices

1. Garbage cans are provided or placed inside and in front of every building and
must be properly labeled.
2. Personnel, clients are expected to follow rules of proper waste disposal.
3. Monitoring of waste disposal should be done from time to time by the
institutions officer in charge.

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4. Recyclable garbage is collected and disposed properly by the Municipal Truck
every Thursday.

Noted by:
Prepared by:
Angelica A. Delgado
Philip Reymond G. Sta Cruz School Head
March 25, 2019

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Philip Reymond G. Sta Cruz
 EQUIPMENT MAINTENANCE INSPECTION CHECKLIST
Equipment Type : Desktop Computer
Property Code/Number : BKPS01-1225
Location : Student/Trainee Working Space
Trainer-In-Charge : Philip Reymond G. Sta Cruz

YES NO INSPECTION ITEMS

1. Are electrical connection, outlet, and cables checked, kept dry,


unworn and not detached from connection?
 2. Are peripheral devices properly installed?
 3. Is the vent free from any blockage?
 4. Are unwanted files removed?
 5. Is the outer body dusted and free from other debris?
6. Is the equipment in good condition? If not, was a report prepared

and submitted to the authorized person?
Remarks:
Equipment is fully prepared for stability, security and safety of trainees in the
duration of the training.

Inspected by: Date:

Mr. Neil Aldrin T. Olvina March 25, 2019
Property Custodian

MAINTAIN TRAINING Date Developed: Document No.

March 21, 2019
FACILITIES Page 20 of 20
Issued by:
Qualification:
Bookkeeping NCIII Developed by: Revision No.
Philip Reymond G. Sta Cruz