BSBPMG511 Assessment 2 Part 2 Scope Management Plan
BSBPMG511 Assessment 2 Part 2 Scope Management Plan
BSBPMG511 Assessment 2 Part 2 Scope Management Plan
Student Declaration I hereby declare that the material herein submitted for assessment is my own
work except where specifically acknowledged and referenced.
Student Name
Student SIS ID
Student Signature
Date
Assessor Name
It includes:
Using the various activities that you have completed and saved earlier in this
unit, including the feedback you gathered from the meeting with your Project
Sponsor, use the template below to complete a Scope Management Plan.
Task/s to be assessed Using the research and feedback you gathered from your Project Sponsor in
Assessment 2 Part 1, complete the Scope Management Plan template below.
Each component of the Plan must be completed.
Time allowed This is a written task. Consult your Study Guide for suggested timeframes for
completion
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STUDENT GUIDE FOR WRITTEN ASSESSMENT
Location This assessment will be completed by the student during self study time. This
may be on Campus, at home, at work or wherever the student completes
homework
Decision making rules To receive a satisfactory outcome for this assessment you must complete the
Scope Management Plan Template in full and follow the instructions for word
count and other metrics under each component heading of the Template
Assessment conditions Assessment must be conducted in a safe environment where evidence gathered
demonstrates consistent performance of typical activities experienced in the
management and leadership – project management field of work and include
access to:
workplace documentation used to document and manage project
scope
examples of feedback from project stakeholders regarding
management of project scope
case studies and, where possible, real situations
Interaction with others
Resources required Using word processing software (ie MS Word or Excel) and submitting via
electronic device (ie computer)
Results/Reassessment When and how will the student be advised of the assessment outcome?
Provide information about reassessment process.
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PROJECT SCOPE MANAGEMENT PLAN TEMPLATE
1. Project Title
2. Project Background
A needs analysis was completed for a large fictional State government department (Department of
Transactions or ‘DOT’) as the intranet facility which is being used, is a bit old and it needs to be improved to
be effective and proficient for the department, due to the new added dataset and users. Also there had
been some complaints about lack of information and confusion by end users, lack of communication
amongst staff, low morale and stakeholder commitment. However, the current system need to be updated
to use
However, a business case was outsourced and developed by ACME Consultants and approval for the
project was given by the project Sponsor.
Project
Sponsor
HR
Porcurement Engineers
Department
The Minister of the Department is required to sign off on the proposal and on the finished product. She is
also requiring regular reporting on the project. The Project Sponsor is identified as a senior staff member of
the department, has given approval for the project to start. However, a detailed scope plan will need to be
established then signed by the sponsor. Also, the Project’s Sponsor is needed to give authorities to expend
the fund.
4. Scope definition
The solution of the complaints problem in the department was to design and develop an intranet system
with the ability to communicate and report within the Department and to other government departments
as well as provide a service to the community.
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5. Objective(s)
The objectives of the State Government design and implementation of an intranet facility project need to
have a system which is included
These objectives will be provided to the department in 12 months starting from 10 th of Oct 2019 with a
budget of $1,000,000.
6. Outcome(s)
7. Outputs/deliverables
Success of the project will be measured on the uptake of the new system by staff, the ease of transactions
by external end users and the reporting function for the finance department. The specific requirements of
the system will be developed by the subject matter experts, the finance department and some key
supervisory staff.
8. Acceptance Criteria
The specific requirements of the system will be developed by the subject matter experts, the finance
department and some key supervisory staff. Furthermore, New equipment and infrastructure will need to
be considered, as will training staff on the intranet and financial transaction processes so they will be able
to answer questions by external end users. Feedback will need to be gathered during the pilot phase to
make sure any changes are approved before implementation.
In addition, as a testing stage in the scope, it could be noted to the communications across the team which
will need to be carefully examined since the team members are located in different areas of the
department and across functions. Because this project will have a function for internal communication and
information sharing, it is very important to make sure the project team is fully aware of the objectives and
outcomes of the project.
9. Scope exclusions
The department has several contractors and sub-contractors who deliver different kinds of the database to
the department. Their data are in different kinds such as paper, maps, digital file and so on. However, there
is not any defined platform to unify these data to upload in the system and also it does not mention in the
project to use any specific procedure to use different data. So in this project, we are doing our tasks based
on the former database, which is already used.
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10. Assumptions and Constraints
Assumptions are the things that are assumed to be true, but may not be true. Some of the assumptions of
the project are related to the project team members such as their availability, performance and skills. Also,
the HR department has advised that some resource will not be available during all of the project schedule.
In addition, the following are a few other assumptions in the project:
1. The technical context of the project such as platform that is used in the department.
2. Facilities that will be available to the project such as the shared drive. The department has a shared
drive which has been used by all staffs and end users with some specific access criteria.
3. Infrastructure that will be available to the project such as the current network. The intranet facility
that was implemented and developed by ACME.
The department has a risk management policy and risk adverse. The triple constraints of all projects are
time, cost and quality. Higher cost, delay or any differences in the level of the quality of the deliverables in
the project are some of the risks in this project. If these will happen, project change documentation will be
provided and will need to be approved and signed off by the sponsor. Change can involve the schedule
(deadlines), costs, quality requirements, etc.
11. Assumptions:
One of the main assumptions in this project is having access to the shared drive of the department. Also,
another assumption of the project is the specific qualifications of the project team. The project manager is
going to ask the HR department to consider that in the selection of the team. Furthermore, the HR
department has advised that some resource will not be available during all of the project schedule. The
project manager is having to negotiate with the sponsor for these resources.
12. Constraints:
At this stage, the budget has been set at $1,000,000. And the project will have 12 months to design, pilot
and implement the new system. Also the Department does not have existing repository for project
management documents and does not have a Project Management Office. Furthermore, the department is
not working on the holidays and the working hours during week days are limited. This means that the
project team members have a quite limitation to access the platform in the DOT.
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Department Intranet
Facility
1.4
1.1 1.2 1.3 1.5
Monitoring and
Initiation Planning Execution Closeout
Contro
1.1.2
1.2.1.1 1.2.2.1 1.3.3.1 1.4.2 Manage 1.5.2
Assign project changes
Develop WBS Plan Risk Mana. Build subsystem A Transfer Project
Manager
1.2.1.3
Plan Resources and
Budget
Control Scope is the process of monitoring the status of the project and product scope and managing
changes to the scope baseline. The key benefit of this process is that it allows the scope baseline to be
maintained throughout the project. The scope control process is as follow:
1. Setting standards
2. Measuring performance
3. Evaluating deviations
4. Correcting
Tasks of the projects need to be added with proper adjustments to schedule, cost, or resources, to reduce
the scope creep. The project sponsor can establish acceptable parameters for scope changes at the project
planning stage. Then, the scope statement should be inspected and verified weekly by the project manager
in terms of physical, financial, information and human resources. However, the control scope statement
need to be approved by the sponsor of the project. Furthermore, the use of variance analysis as a Tool and
Technique of Scope Control is introduced. Schedule variance (SV) and Cost variance (CV), two monitory
values that show the differences between the actual and planned schedule and cost.
Several steps are required to develop a change control in the project; define, document, and communicate
a structured approach to requesting, evaluating, and approving change requests. any change that has the
potential to impact expectations should follow a formalized change request, approval, and communication
process. Scope, budget, schedules, and risks are typically interdependent and directly influence our
stakeholder perceptions. Taking a lean approach to scope change request documentation can help
influence acceptance of this sometimes painful but vital process for capturing change. Determine early that
what the tripwires and associate levels of authority are for approving a requested change.
In this project, a change with an impact of, delay for more than a week or budget of more than a $10,000
needs to be escalated to the sponsor of the project to be approved. However, with less that these impacts
the project manager’s approval is enough. On the other hand, a change in scope and risk need to be
approved by the key stockholders and sponsor of the project.
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16.
17.
Include 5 potential issues affecting the scope of the project in the table below. Include the impact of the change
on the scope, the recommendation for an effective resolution and what lesson can be learned from this issue
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ASSESSMENT OUTCOME
Satisfactory ☐
Not Satisfactory ☐
Reassessment Details
(if applicable)
Date of reassessment
(Attach supplementary observation checklist/s used in re-assessment)
Feedback to Student
Student Name
Student Signature
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