Department of Software Engineering

University of Gujrat

Introduction to Computing

Lab-5 Manual
Microsoft PowerPoint-3

Afifa Akhtar
Lab Instructor
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MS PowerPoint-Advance
In our today’s lab we’ll discuss some advance features of PowerPoint like adding audio, video
and creating an animated slide show.

Adding Video:
You can add video in your presentation that is either saved in your PC locally or is available
online.

Online videos are embedded in your slides. An embedded video will still be hosted on its
original website, meaning the video itself won't be added to your file. Embedding can be a
convenient way to reduce the file size of your presentation, but you'll also need to be
connected to the Internet for the video to play. Websites like YouTube allows to embed a video.

1. To insert a video from a file saved locally in your system go to insert tab, click the Video drop-
down arrow, then select Video on My PC.

Locate and select the desired video file, then click Insert.

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The video will be added to the slide.

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With the Screen Recording feature on the Insert tab, you can create a video of anything you are
doing on your computer and insert it into a slide.

Working with videos

To preview a video:
• Click a video to select it.
• Click the Play/Pause button below the video. The video will begin playing, and
the timeline next to the Play/Pause button will advance.

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To jump to a different part of the video, click anywhere on the timeline.

To resize a video:

• Click and drag the corner sizing handles until the video is the desired size.

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The corner sizing handles will resize a video while preserving its original aspect ratio. If you use
the side sizing handles, the video will become distorted.

To move a video:

• Click and drag to move a video to a new location on a slide.

To delete a video:

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• Select the video you want to delete, then press the Backspace or Delete key on
your keyboard.

Editing and formatting videos

The Playback tab has several options you can use to edit your video. For example, you
can trim your video to play an excerpt from the original, add a fade in and fade out, and
add bookmarks that allow you to jump to specific points in the video.

Most of the features on the Playback tab can only be used with videos that are inserted from a
file. They will not work with embedded videos.

To trim a video:

1. Select the video, then click the Playback tab on the Ribbon.
2. Click the Trim Video command.

3. A dialog box will appear. Use the green handle to set the start time and
the red handle to set the end time.

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4. To preview the video, click the Play button.

5. When you're done trimming the video, click OK.

To add a fade in and fade out:

1. On the Playback tab, locate the Fade In: and Fade Out: fields.

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2. Type the desired values, or use the up and down arrows to adjust the fade
times.

To add a bookmark:

1. Click the timeline to locate the desired part of the video.

2. From the Playback tab, click the Add Bookmark command.

3. The bookmark will appear on the timeline. Click the bookmark to jump to that
location.

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Video options

There are other options you can set to control how your video will play. These are found in
the Video Options group on the Playback tab.

• Volume: Changes the audio volume for the video

• Start: Controls whether the video starts automatically or when the mouse
is clicked
• Play Full Screen: Lets the video fill the entire screen while playing
• Hide While Not Playing: Hides the video when not playing
• Loop until Stopped: Replays the video until stopped
• Rewind after Playing: Returns the video to the beginning when it is finished
playing

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Formatting the Appearance of a video

Like pictures, PowerPoint allows you to format the appearance of a video by applying a video
style, adding a border, changing the shape, and applying various effects.

To create a poster frame:

You can add a poster frame to a video, which is the placeholder image your audience will see
before the video starts playing. The poster frame is usually just a frame taken from the video
itself.

1. Click the timeline to locate the desired part of the video.

2. From the Format tab, click the Poster Frame command. Select Current
Frame from the menu that appears.

3. The current frame will become the poster frame.

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If you want to use a picture from your computer, select Image from file.

To apply a video style:

1. Select the video, then click the Format tab on the Ribbon.
2. In the Video Styles group, click the More drop-down arrow to display available
video styles.

3. Select the desired style.

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4. The new style will be applied to the video.

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Adding Audio:
PowerPoint gives you options to add Audio from local source or to record a special audio for
that specific presentation.

1. From the Insert tab, click the Audio drop-down arrow, then select Audio on My
PC.

2. Locate and select the desired audio file, then click Insert.

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3. The audio file will be added to the slide.

Recording your own audio

Sometimes you may want to record audio directly into a presentation. For example, you might
want the presentation to include narration. Before you begin, make sure you have

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a microphone that is compatible with your computer; many computers have built-in
microphones or ones that can be plugged in to the computer.

To record audio:

1. From the Insert tab, click the Audio drop-down arrow, then select Record Audio.

2. Type a name for the audio recording if you want.

3. Click the Record button to start recording.

4. When you're finished recording, click the Stop button.

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5. To preview your recording, click the Play button.

6. When you're done, click OK. The audio file will be inserted into the slide.

For making the application more user-friendly, PowerPoint provides the same options for
editing or previewing both audio or video.

So, for previewing, moving, deleting or editing the audio you can use your knowledge from the
previous section.

To change the audio icon:

By default, an audio file will appear as a speaker icon in the slide. If you want, you can change
the icon to a different picture.

1. Select the audio file, then click the Format tab.

2. Click the Change Picture command.

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3. The Insert Pictures dialog box will appear. Click Browse to select a file from your
computer. Alternatively, you can use the online image search tools to locate an
image online. In our example, we'll search using the phrase music note.

4. Locate and select the desired picture, then click Insert.

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5. The icon will change to the new picture.

Adding Animation:
To make your presentation livelier you have to add animation in your presentation text
and objects.
In PowerPoint, you can animate text and objects such as clip art, shapes, and pictures.
Animation—or movement—on the slide can be used to draw the audience's attention
to specific content or to make the slide easier to read.
The four types of animations

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There are several animation effects, you can choose from, and they are organized into four
types.

• Entrance: These control how the object enters the slide. For example, with
the Bounce animation the object will "fall" onto the slide and then bounce
several times.

• Emphasis: These animations occur while the object is on the slide, often
triggered by a mouse click. For example, you can set an object to spin when you
click the mouse.

• Exit: These control how the object exits the slide. For example, with
the Fade animation the object will simply fade away.

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• Motion Paths: These are similar to Emphasis effects, except the object moves
within the slide along a predetermined path, like a circle.

To apply an animation to an object:

1. Select the object you want to animate.

2. On the Animations tab, click the More drop-down arrow in the Animationgroup.

3. A drop-down menu of animation effects will appear. Select the desired effect.

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4. The effect will apply to the object. The object will have a small number next to it
to show that it has an animation. In the Slide pane, a star symbol also will
appear next to the slide.

At the bottom of the menu, you can access even more effects.

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Effect options

Some effects will have options you can change. For example, with the Fly In effect you can
control which direction the object comes from. These options can be accessed from the Effect
Options command in the Animation group.

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To remove an animation:

1. Select the small number located next to the animated object.

2. Press the Delete key. The animation will be deleted.

Animations are best used in moderation. Adding too many animations can make your
presentation look a little silly and can even be distracting to your audience. Consider using
mostly subtle animations, or not using animations at all.

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Working with animations

To add multiple animations to an object:

If you select a new animation from the menu in the Animation group, it will replace the object's
current animation. However, you'll sometimes want to place more than one animation on an
object, like an Entrance and an Exit effect. To do this, you'll need to use the Add
Animation command, which will allow you to keep your current animations while adding new
ones.

1. Select an object.
2. Click the Animations tab.
3. In the Advanced Animation group, click the Add Animation command to view
the available animations.
4. Select the desired animation effect.

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5. If the object has more than one effect, it will have a different number for each
effect. The numbers indicate the order in which the effects will occur.

To reorder the animations:

1. Select the number of the effect you want to change.

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2. From the Animations tab, click the Move Earlier or Move Later commands to
change the ordering.

To copy animations with the Animation Painter:

In some cases, you may want to apply the same effects to more than one object. You can do
this by copying the effects from one object to another using the Animation Painter. In our
example, we want to copy an animation from one slide to another because they have similar
layouts.

1. Click the object that has the effects you want to copy. In our example, we'll click
our answer text.

2. From the Animations tab, click the Animation Painter command.

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3. Click the object you want to copy the effects to. In our example, we'll click the
answer text on the next slide. Both objects now have the same effect.

To preview animations:

Any animation effects you have applied will show up when you play the slide show. However,
you can also quickly preview the animations for the current slide without viewing the slide
show.

1. Navigate to the slide you want to preview.

2. From the Animations tab, click the Preview command. The animations for the
current slide will play.

The Animation Pane

The Animation Pane allows you to view and manage all of the effects that are on the current
slide. You can modify and reorder effects directly from the Animation Pane, which is especially
useful when you have several effects.

To open the Animation Pane:

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1. From the Animations tab, click the Animation Pane command.

2. The Animation Pane will open on the right side of the window. It will show all of
the effects for the current slide in the order in which they will appear.

If you have several animated objects, it may help to rename the objects before reordering them
in the Animation Pane. You can rename them in the Selection Pane. To open the Selection
Pane, click an object, then from the Format tab click Selection Pane. Double-click the name of
an object to rename it.

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To reorder effects from the Animation Pane:

1. On the Animation Pane, click and drag an effect up or down.

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2. The effects will reorder themselves.

To preview effects from the Animation Pane:

1. From the Animation Pane, click the Play button.

2. The effects for the current slide will play. On the right side of the Animation
Pane, you will be able to see a timeline that shows the progress through each
effect.

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If the timeline is not visible, click the drop-down arrow for an effect, then select Show
Advanced Timeline.

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To change an effect's start option:

By default, an effect starts playing when you click the mouse during a slide show. If you have
multiple effects, you will need to click multiple times to start each effect individually. However,
by changing the start option for each effect, you can have effects that automatically play at the
same time or one after the other.

1. From the Animation Pane, select an effect. A drop-down arrow will appear next
to the effect.

2. Click the drop-down arrow and select one of the three desired start
options. Start on Click will start the effect when the mouse is clicked, Start With
Previous will start the effect at the same time as the previous effect, and Start
After Previous will start the effect when the previous effect ends.

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When you preview the animations, all of the effects will play through automatically. To test
effects that are set to Start on Click, you will need to play the slide show.

The Effect Options dialog box

From the Animation Pane, you can access the Effect Options dialog box, which contains more
advanced options you can use to fine tune your animations.

To open the Effect Options dialog box:

1. From the Animation Pane, select an effect. A drop-down arrow will appear next
to the effect.
2. Click the drop-down arrow, then select Effect Options.

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3. The Effect Options dialog box will appear. Click the drop-down menus and select
the desired enhancement. You can add a sound to the animation, add an
effect after the animation is over, or animate text in a different sequence.

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Some effects have additional options you can change. These will vary depending on which
effect you have selected.

To change the effect timing:

1. From the Effect Options dialog box, select the Timing tab.

2. From here, you can add a delay before the effect starts, change the duration of
the effect, and control whether the effect repeats.

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After this you can apply the changings by pressing the OK button.

Now for adding transition you can go to Transition Tab and apply the suitable one, select
transition duration and go to Slide Show and select From Beginning from “start slide show
group”.

Lab Task:
Task 1:
1. Go to following link
https://drive.google.com/open?id=176ZOUt1kHUJJbzUrvVq5yMCkmWKfZfG2 and
download butterfly.mp4 and Practice Presentation.pptx.
2. Create a new presentation and add “Title and Content” Slide. Add Heading, “My Music”
and insert any audio file from your PC. Change the “icon” of your audio.
3. Create another slide, add heading “My Video” and insert “butterfly.mp4” into content
area. Expand it to match placeholder’s size.
Change “Video Style” to “Rotated, Gradient”
4. Add animations and transition to the presentation and save it.

Task 2:
1. Open Practice Presentation.pptx
Explore how different animations have used in it.
2. Delete all the animations and add them again like before.

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Task 3:
1. Create a new presentation.
2. Download .png pictures for Sun and Earth.
3. Add Slide, insert Sun at the center of the slide and place Earth beside it.
4. Add animation to the Earth and make it revolve around the Sun.
5. Add another Slide, Insert Milkyway.mp4 and trim it to make a “1 Minute” Video.

Home Task:
Explore basic principles of a good presentation, make a presentation on it and discuss it in next
lab.

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