Guidance For Companies On Continuous Synopsis Record (CSR) : MSF 5623 A

MSF 5623 A
GUIDANCE FOR COMPANIES

ON CONTINUOUS SYNOPSIS
RECORD (CSR)
BACKGROUND
The Continuous Synopsis Record (CSR) is a form of log book that stays with
the ship for its whole life, and records all changes of owner, flag, name, Class,
ISM etc. The ship must keep its copy of the whole CSR onboard even when it
transfers to another flag state, is sold to another owner, is taken over by
another bareboat charter, or another company assumes the responsibility of
the ship operation.
A CSR must be maintained for:

 passenger ships on international voyages
 cargo ships of 500 gt and above on international voyages
 Class A passenger ships operating domestic services within UK waters
The Master is responsible for the proper upkeep of the CSR onboard UK
ships. It is important that the details are always correct as Port State Control
will check the CSR as a matter of routine at inspections. The original CSR
documents must not be modified, deleted, erased or defaced.
The CSR comprises:

 Form 1: Continuous Synopsis Record (CSR) Document Number … for
the Ship with IMO Number: IMO … (Latest up to date record of ship’s details,
to apply for the ship’s first CSR)
 Form 2: Amendments to the Continuous Synopsis Record (CSR)
Document Number … for the Ship with IMO number: IMO … (Application to
amend Form 1)
 Form 3: Index of Amendments to Continuous Synopsis Record (CSR)
Document Number … for the Ship with IMO number: IMO … (Record of
applications made to amend the latest version of Form 1. Form 3 applies to
the current Form 1, not to the entire CSR history.
REGISTRY OF SHIPPING AND SEAMEN
The Registry of Shipping and Seamen (RSS) issues CSRs for UK registered
ships in the English language. RSS can be contacted at:
E-mail [email protected] Tel: +44 (0) 203 90 85203
Address RSS, MCA, Anchor Court, Keen Road, Cardiff, CF24 5JW
MSF 5623 A rev 0618 Page 1 of 2

MSF 5623 A
APPLYING FOR A NEW FORM 1 OR REQUESTING AMENDMENTS TO

THE CURRENT FORM 1.
 New build ships registering with the UK Ship Register

o Please use the Application for Continuous Synopsis Record (Form 1) to
apply for your ship’s first CSR.
 Ships flagging into the UK Ship Register

o Complete at least Boxes 1, 15 and 16 on Form 2 and send it to your
previous Flag Administration so they can issue their final CSR document.
o Complete Form 2 and send it to RSS at the above address.
o Whilst the ship is on the UK Flag, RSS holds a copy of the ships’ entire
CSR history record. Please note that we commonly experience long delays in
receiving the ship’s CSR file from the losing Flag Administration. It would be
helpful if, when flagging in, the ship could provide us with a full copy of its
CSR file (please keep the originals onboard).
 Existing ships on the UK Ship Register with changing details

If any data entry in the current Form 1 requires amendment you need to fill in
the changes on Form 2 and Form 3. Attach the original forms to the latest
Form 1 on the ship and send a copy of Form 2 to RSS at the above address.
RSS will issue a new Form 1 with the next consecutive number.
If appropriate, a gap will be left in the numbering to allow the losing Flag
Administration’s closure CSR to be inserted. In all cases, please check your
new CSR carefully to make sure it is correct and that all the requested
amendments have been completed. If not, please contact RSS who can
arrange for the CSR to be amended and re-issued.
If you find that there are amendments required which were not previously
notified to RSS, you should begin the process again by completing a new
Form 2 and Form 3.
LOST DOCUMENTS
If, for any reason, the ship’s CSR records are lost or damaged it is essential
that they are restored as quickly as possible in order to avoid potential delays
to the ship’s voyage. You should contact RSS as quickly as possible who will
provide signed and stamped duplicates. Please note that we will charge for
this service.
LEAVING THE UK SHIP REGISTER

Please notify RSS of the name of the new Flag Administration and the date of
the change, by completing boxes 1, 15 and 16 on Form 2, and by completing
the Application to Remove a British Ship from the Register (MSF 4744).
As soon as possible after the transfer date, RSS will send you the closing UK
CSR, and will forward a copy of the ship’s complete CSR file to the new Flag
Administration.
MSF 5623 A rev 0618 Page 2 of 2

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MSF 5623 A

GUIDANCE FOR COMPANIES

A CSR must be maintained for:

The CSR comprises:

REGISTRY OF SHIPPING AND SEAMEN

E-mail [email protected] Tel: +44 (0) 203 90 85203

Address RSS, MCA, Anchor Court, Keen Road, Cardiff, CF24 5JW

MSF 5623 A rev 0618 Page 1 of 2

APPLYING FOR A NEW FORM 1 OR REQUESTING AMENDMENTS TO

 New build ships registering with the UK Ship Register

 Ships flagging into the UK Ship Register

 Existing ships on the UK Ship Register with changing details

LEAVING THE UK SHIP REGISTER

MSF 5623 A rev 0618 Page 2 of 2

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