The Foundation's Internal Auditors WP Ref

Ramon Aboitiz Foundation, Inc.

Audit Engagement Details

Internal Auditors Engagement Integrated Branch Audit
Preparer Elmer V. Pegarido Auditee Sibonga Branch
Reviewer Audit Date

Audit Objectives
r Evaluate the completeness and accuracy of documents of the Branch Loan Folders.
r Evaluate the completeness and accuracy of approval signatories of the Branch Loan Folders.
r Evaluate the Branch compliance with RMF's policies and procedures in approving a loan application.

Audit Procedures

Step 1 The auditors will observe the Loan Folders whether the Branch complied with the RMF policies
and procedure.

Step 2 The auditors will review whether the Loan Folders are supported with documents and proper
approvals.

Step 3 The auditors will check and review the completeness of documents and approval signatories.

Step 4 The auditors will validate the accuracy of documents and approval signatories.

Note:

Scope of Audit
Audit Areas and Critical Processes Key Risks
1 Mauswagon Form and Loan Application Form 1
2 Promisory Notes 2
3 CIBI and PPI 3
4 Cash Flows 4
5 Loan Supervision Visit 5

Summary of Findings
Sectional Audit Report
Integrated Branch Audit Report Date April 25, 2021
RAFI Micro-Finance, Inc. - Branch Preparer

In the course of the audit engagement, the Internal Auditors issue tentative and piecemeal reports to the Branch
Manager to provide timely updates on the progress of the engagement and the performance of the Branch. Ideally, the
Internal Auditors discusses with the Branch Manager the implications and findings contained in a sectional audit report
to enable further validation and clarification of the results of the findings.

Branch Managers, and optionally, the Area and District Heads, are expected to exercise due diligence in analyzing a
sectional report and to participate in discussions with the Internal Auditors throughout the engagement.

The information in this report includes the results for the following key branch process and sub-process:

Key Branch Proces Loan Processing ( 15% of Overall Branch Audit Rating )
Sub-process Loan Portfolio Quality ( 15% of Overall Branch Audit Rating )

Summary
The following schedule summarizes the weighted audit ratings obtained in the different assessment areas:

Assessment Areas Weight Rating

1 Application Forms and Promissory Note 10% 92.26%
2 Demerit and Other Requirements 40% 81.73%
3 CIBI and PPI Forms 10% 60.38%
4 Cash Flows Analysis 10% 75.94%
5 Loan Supervision Visit 10% 80.00%
6 Loan Processing Efficiency 20% 31.58%
Weighted average rating 69.87%

Control Attributes
The following list comprise the control attributes, and the correspoding audit ratings determined based on the objective
testing procedures conducted by the Internal Auditors. Control attributes may refer to policies, procedures, risk
treatments, control objectives, performance targets, compliance requirements, etc.

1. Application Forms and Promissory Note 92.26%

1.1. Attachments (e.g., IDs, Barangay Clearance) to the Mauswagon Form or Loan
Application Form are complete, valid and accurate. (15%)
84.56%
1.2. Client details in Mauswagon or Loan Application Form are accurate and complete,
and residence sketch has sufficient details. (10%)
83.20%
1.3. Essential details in the Mauswagon Form, Loan Application Form and other
attachments are properly inputted to BIJLI. (5%)
94.80%
1.4. The Mauswagon and Loan Application Form bears the signature of the Trust Staff,
Bookkeeper and Manager signifying the performance of their respective roles. (10%)
99.12%
1.5. The Mauswagon and Loan Application Form include the required details and
signature of the client, co-makers, as well as the client's spouse. (15%)
83.08%
1.6. Important details in the Promissory Note, such as interest, terms, due date, maturity
value, etc. are complete and accurate. (15%)
100.00%
1.7. The loan amount, in figure and words, indicated in the Promissory is accurate, and
equals the amount recorded in BIJLI. (5%)
98.68%
1.8. The Promissory Note was signed by the client as the promisor or recipient and the
witness spouse, co-maker, and Releasing Officer. (10%)
97.37%

1.9. Copy of the Promissory note was provided to the client. (5%)
100.00%
1.10. Details about the clients loan amount, and loan recovery fund (LRF) premium are
completely filled up (5%)
97.37%
1.11. The Disclosure Statement was signed by the client and the releasing officer.
(5%)
92.00%

2. Demerit and Other Requirements 81.73%

Demerit Requirements 81.73%

2.1. The Trust Staff indicated accurate information regarding the client's payment
performance or history. (15%)
84.62%
2.2. No approved pre-mature termination of loan of a client with delinquent account or
with less than 17 weeks of amortization payment. (15%)
96.15%
2.3. The Trust Staff indicated accurate information regarding the client's Center Meeting
attendance, and such information was supported by an attendance sheet. (15%)
0.00%
2.4. The Trust Staff indicated an accurate balance of the client's savings account, and
only clients whose savings balance is equal to or higher than 20% of the aggregate (15%)
loan were approved.
100.00%
2.5. Approvals on loan applications are in compliance with the requirements of the
Demerit System particularly in terms of the amount of loan granted and/or (30%)
accelerated; where applicable.
100.00%
2.6. The approved amount of loan equals the amount actually released.
(5%)
92.31%
2.7. No application of new client whose age is beyond 60 years old was approved.
(5%)
100.00%

Other HoPE Loan Requirements 0.00%

2.8. Clients with Housing or Educational loans has an outstanding production loan and is
at least two years member of RMF meanwhile those with PhilHealth Loan has
already completed of at least six (6) months term production loan and is already on (30%)
its succeding cycle.
0.00%
2.9. Clients with supplemental loans has maintained a 100% repayment of their previous
and current production loan at the time of loan grant. (30%)

2.10. Loan amount granted to supplemental loan is within the loan limit for the type of
product availed. (20%)

2.11. Housing and educational Loans are sufficiently documented to support the purpose
of the loans. (20%)

3. CIBI and PPI Forms 60.38%

3.1. For applications required with PPI, the scores fall within the PPI range for the loan
products that were approved. (25%)
50.00%
3.2. Details of the neighborhood checking and informants were properly filled out, and
comments from a Barangay Officer were obtained. (25%)
64.00%
3.3. The actions of the Trust Staff and Branch Manager was appropriate and consistent
with the information gathered through the CIBI. (20%)
94.00%
3.4. For approved first cycle clients with sari-sari store or buy and sell business, the loan
amount limit, and inventory and capitalization level requirement were actually (30%)
assessed and complied with. 43.59%

4. Cash Flow Analysis 75.94%

4.1. The Cash Flow Analysis or Basic Cash Flows section was prepared as appropriate
for the nature and amount of loan. (25%)
76.92%
4.2. The computation for net cash flows using the Basic Cash Flows or the Cash Flows
Analysis is mathematically accurate. (20%)
50.00%
4.3. Computations relating to the debt capacity analysis are accurate.
(25%)
69.23%
4.4. The amount of loan approved and released is within the maximum loanable amount
or the weekly net income as determined in the Cash Flows Analysis or Basic Cash (30%)
Flows. 98.00%

5. Loan Supervision Visit 80.00%

 5.1. A Loan Supervision Visit was conducted for even cycles (4th onwards) and
succeeding cycles of loans lower than P7,000 and details and business inforamation
(60%)
of the client were complete.
71.43%
5.2. The Loan Supervision Visit form bears the signatures of the client ,Trust Staff, and
appropriate level of Management signifying the actual performance of the activity as (40%)
well as review and approval.
92.86%

6. Loan Processing Efficiency 31.58%

6.1. The Branch is able to process a loan from filing of application form to preparation of
vouchers for loan proceeds within the standard processing time set by the
Management.
31.58%

This Sectional Audit Report contains confidential information, and as such may not be distributed to any other internal or
external parties, without the express authorization of the Regional Audit Manager and the Team Leader(s) of the Branch, in
compliance with the Data and Information Management Policy and other related polices of the Internal Audit Department.
This report is intended only for the District and Area Head, Branch Manager and other personnel of the audited Branch, and
Members of the Management Committee of RAFI Micro Finance, Inc.
 Assessment Areas Weight Rating
1 Application Forms and Promissory Note 10% 92.26%
2 Demerit and Other Requirements 40% 81.73%
3 CIBI and PPI Forms 10% 60.38%
4 Cash Flows Analysis 10% 75.94%
5 Loan Supervision Visit 10% 80.00%
6 Loan Processing Efficiency 20% 31.58%
Weighted Average Rating 69.87%

Standards Weight Rating

1 Application Forms and Promissory Note 92.26%
Attachments (e.g., IDs, Barangay Clearance) to the
1.1. Mauswagon Form or Loan Application Form are complete, 15% 84.56%
valid and accurate.
Client details in Mauswagon or Loan Application Form are
1.2. accurate and complete, and residence sketch has sufficient 10% 83.20%
details.

Essential details in the Mauswagon Form, Loan Application

1.3. 5% 94.80%
Form and other attachments are properly inputted to BIJLI.

The Mauswagon and Loan Application Form bears the

1.4. signature of the Trust Staff, Bookkeeper and Manager 10% 99.12%
signifying the performance of their respective roles.
The Mauswagon and Loan Application Form include the
1.5. required details and signature of the client, co-makers, as 15% 83.08%
well as the client's spouse.
Important details in the Promissory Note, such as interest,
1.6. terms, due date, maturity value, etc. are complete and 15% 100.00%
accurate.
The loan amount, in figure and words, indicated in the
1.7. Promissory is accurate, and equals the amount recorded in 5% 98.68%
BIJLI.
The Promissory Note was signed by the client as the
1.8. promisor or recipient and the witness spouse, co-maker, 10% 97.37%
and Releasing Officer.

1.9. Copy of the Promissory note was provided to the client. 5% 100.00%

Details about the clients loan amount, and loan recovery

1.10. 5% 97.37%
fund (LRF) premium are completely filled up
The Disclosure Statement was signed by the client and the
1.11. 5% 92.00%
releasing officer.
2 Demerit and Other Requirements 81.73%
Demerit Requirements 81.73%
The Trust Staff indicated accurate information regarding
2.1. 15% 84.62%
the client's payment performance or history.
No approved pre-mature termination of loan of a client with
2.2. delinquent account or with less than 17 weeks of 15% 96.15%
amortization payment.
 The Trust Staff indicated accurate information regarding
2.3. the client's Center Meeting attendance, and such 15% 0.00%
information was supported by an attendance sheet.

The Trust Staff indicated an accurate balance of the client's

savings account, and only clients whose savings balance is
2.4. 15% 100.00%
equal to or higher than 20% of the aggregate loan were
approved.

Approvals on loan applications are in compliance with the

requirements of the Demerit System particularly in terms of
2.5. 30% 100.00%
the amount of loan granted and/or accelerated; where
applicable.
The approved amount of loan equals the amount actually
2.6. 5% 92.31%
released.
No application of new client whose age is beyond 60 years
2.7. 5% 100.00%
old was approved.
Other HoPE Loan Requirements 0.00%
Clients with Housing or Educational loans has an
outstanding production loan and is at least two years
2.8. member of RMF meanwhile those with PhilHealth Loan has 30% 0.00%
already completed of at least six (6) months term
production loan and is already on its succeding cycle.
Clients with supplemental loans has maintained a 100%
2.9. repayment of their previous and current production loan at 30%
the time of loan grant.
Loan amount granted to supplemental loan is within the
2.10. 20%
loan limit for the type of product availed.
Housing and educational Loans are sufficiently
2.11. 20%
documented to support the purpose of the loans.
3 CIBI and PPI Forms 60.38%

For applications required with PPI, the scores fall within

3.1. 25% 50.00%
the PPI range for the loan products that were approved.

Details of the neighborhood checking and informants were

3.2. properly filled out, and comments from a Barangay Officer 25% 64.00%
were obtained.
The actions of the Trust Staff and Branch Manager was
3.3. appropriate and consistent with the information gathered 20% 94.00%
through the CIBI.
For approved first cycle clients with sari-sari store or buy
and sell business, the loan amount limit, and inventory and
3.4. 30% 43.59%
capitalization level requirement were actually assessed and
complied with.
4 Cash Flow Analysis 75.94%
The Cash Flow Analysis or Basic Cash Flows section was
4.1. 25% 76.92%
prepared as appropriate for the nature and amount of loan.

The computation for net cash flows using the Basic Cash
4.2. Flows or the Cash Flows Analysis is mathematically 20% 50.00%
accurate.
Computations relating to the debt capacity analysis are
4.3. 25% 69.23%
accurate.
 The amount of loan approved and released is within the
maximum loanable amount or the weekly net income as
4.4. 30% 98.00%
determined in the Cash Flows Analysis or Basic Cash
Flows.
5 Loan Supervision Visit 80.00%
A Loan Supervision Visit was conducted for even cycles
(4th onwards) and succeeding cycles of loans lower than
5.1. 60% 71.43%
P7,000 and details and business inforamation of the client
were complete.
The Loan Supervision Visit form bears the signatures of the
client ,Trust Staff, and appropriate level of Management
5.2. 40% 92.86%
signifying the actual performance of the activity as well as
review and approval.
6 Loan Processing Efficiency 31.58%
The Branch is able to process a loan from filing of
application form to preparation of vouchers for loan
6.1. 100% 31.58%
proceeds within the standard processing time set by the
Management.
 Standards Score
1 Application Forms
Attachments (e.g., IDs, Barangay Clearance) to the Mauswagon Form or
1.1.
Loan Application Form are complete, valid and accurate.
1.1.1. Client ID (1x1) 31
1.1.2. Co-Makers ID 35
1.1.3 Family Co-maker/Spouse ID 8

Client and business details in the Mauswagon or Loan Application Form are
1.2.
accurate and complete, and residence sketch has sufficient details.

Client and business details in the Loan Proposal Form are complete
1.2.1
and accurate.
69

1.2.2 Residence Sketch is drawn with sufficient details. 22

Essential details in the Mauswagon Form, Loan Application Form and other
1.3.
attachments are properly inputted to BIJLI.

1.3.1. Name of Client in Form vs. BIJLI 35

1.3.2. Name of Group in Form vs. BIJLI 12
1.3.3. Name of Client in PN vs. BIJLI 38
The Mauswagon and Loan Application Form bears the signature of the Trust
1.4. Staff, Bookkeeper and Manager signifying the performance of their respective
roles.
The Trust Staff affixed his/her signature to the Loan Application Form
1.4.1.
as preparer.
38

The Branch Manager affixes his/her signature to the Loan Application

1.4.2.
Form signifying his review and approval.
37

The Bookkeeper affixed his/her signature signifying the review and

1.4.3.
inputting of the loan application to BIJLI.
38

The Mauswagon and Loan Application Form include the required details and
1.5.
signature of the client, co-makers, as well as the client's spouse.

The Loan Application Form bears the signature of a co-maker, which

1.5.1.
matches with that appearing in the ID.
9

The Loan Application Form bears the signature of the client's spouse,
1.5.2.
which matches with that appearing in the ID or Guarantor's Form.
8

1.5.3. The client affixed his signature on the Loan Application Form. 13
Important details in the Promissory Note, such as interest, terms, due date,
1.6.
maturity value, etc. are complete and accurate.
63

The loan amount, in figure and words, indicated in the Promissory is accurate
1.7.
and equals the amount actually approved and released.

The loan amount (in figure and words) indicated in the Promissory
1.7.1.
Note is accurate.
51
The loan amount in the Promissory Note equals the amount actually
1.7.2.
approved and released.
37
 The Promissory Note was signed by the client as the promisor or recipient and
1.8.
the witness spouse, co-maker, and Releasing Officer.
The Promissory Note was signed by the client as the promisor or
1.8.1.
recipient.
37
The Promissory Note was signed by the witness, spouse, co-maker
1.8.2.
and Releasing Officer.
37

1.9. Copy of the Promissory note was provided to the client. 38

Details about the loan amount and loan redemption fund premium are
1.10.
complete.
74

1.11. The Disclosure Statement was signed by the client and the releasing officer. 23
2 Demerit and Other Requirements
Demerit Requirements

The Trust Staff indicated accurate information regarding the client's payment
2.1. performance or history, and no application of a client with history of 11
delinquency was approved.

No approved pre-mature termination of loan of a client with delinquent

2.2.
account or with less than 17 weeks of amortization payment.
No approved pre-mature termination of loan of a client with delinquent
2.2.1.
account.
13
No approved pre-mature termination of loan of a client with less than
2.2.2.
17 weeks of amortization payment.
12

The Trust Staff indicated accurate information regarding the client's Center
2.3. Meeting attendance, and such information was supported by an attendance 0
sheet.

The Trust Staff indicated an accurate balance of the client's savings account,
2.4. and only clients whose savings balance is equal to or higher than 20% of the 22
loan were approved.
Approvals on loan applications are in compliance with the requirements of the
2.5
Demerit System, particularly in terms of the amount of loan.
13

2.6 The approved amount of loan equals the amount actually released. 12

No application of a client whose age is beyond 60 years old was approved.

2.7
(1st cycle client).
25

Other HoPE Requirements

Clients with Housing or Educational loans has an outstanding production loan

and is at least two (2) years member of RMF meanwhile those who availed
2.8.
PhilHealth Loan has already completed of at least six (6) months term of
0
production loan and is already on its second cycle.

Clients with supplemental loans has maintained a 100% repayment of his/her

2.9.
previous and current production loan.
0

Loan amount granted to supplemental loan is within the loan limit for the type
2.10.
of product availed.
0

Housing and Educational loans are suffeciently documented to support the

2.11.
purpose of loans.
0
 3 Client Investigation and Background Information
For applications required with PPI, the scores fall within the PPI range for the
3.1.
loan products that were approved.
3.1.1. First Cycle 25
3.1.2 Succeeding Cycle 0
3.2. Details of the neighborhood checking and informants were completely filled up 32
The actions of the Trust Staff and Branch Manager are appropriate and
3.4.
consistent with the information gathered through the CIBI.
47

For approved first cycle clients with sari-sari store or buy and sell business, the
3.5. loan amount limit, and inventory and capitalization level requirement were
actually assessed and complied with.
For first cycle clients with sari-sari store or buy and sell business, the
3.5.1.
amount of loan is within P3,000 - P5,000.
13

For first cycle clients withsari-sari store or buy and sell business, the
3.5.2.
estimated amount of inventory is at least P5,000.
0

For first cycle clients with sari-sari store business, the estimated
3.5.3.
capitalization is at least P8,000.00.
0

For first cycle clients with Sari-Sari Store Business, a list of the top 10
3.5.4.
fast moving items in sari-sari store is included in the Cashflow.
0

For first cycle clients with buy and sell business, the client's inventory
3.5.5.
are not RTW garments, scrap and livestock.
9
For first cycle clients with sari-sari store or buy and sell business, the
3.5.6. Branch Manager affixed his signature signifying review of the 8
requirements.
4 Cash Flows Analysis
The Cash Flow Analysis or Basic Cash Flows section was prepared as
4.1.
appropriate for the nature and amount of loan.
10
The computation for net cash flows using the Basic Cash Flows or the Cash
4.2.
Flows Analysis is mathematically accurate.
19
4.3. Computations relating to the debt capacity analysis are accurate. 9
The amount of loan approved and released is within the maximum loanable
4.4. amount or the weekly net income as determined in the Cash Flows Analysis or
Basic Cash Flows.
Under Cash Flows Analysis form, the amount of loan approved and
4.4.1. released is within the maximum loanable amount determined in the 13
debt capacity analysis.
Under the Basic Cash Flows, only applications with net cash flows
4.4.2.
adequate to repay weekly amortization were approved.
24
5 Loan Supervision Visit
A Loan Supervision Visit was conducted for even cycles (4th onwards) and
5.1.
succeeding cycles of loans lower than P7,000 and were completely filled up
10
The Loan Supervision Visit form bears the signatures of the client ,Trust Staff,
5.2. and appropriate level of Management signifying the actual performance of the 13
activity as well as review and approval.
6 Loan Processing Efficiency
The Branch is able to process a loan from filing of application form to
6.1. preparation of vouchers for loan proceeds within the standard processing time 18
set by the Management.
Total Sample Rating

84.56%

38 81.58%
38 92.11%
10 80.00%

83.20%

88 78.41%

25 88.00%

94.80%

38 92.11%
13 92.31%
38 100.00%

99.12%

38 100.00%

38 97.37%

38 100.00%

83.08%

13 69.23%

10 80.00%

13 100.00%

63 100.00%

98.68%

51 100.00%

38 97.37%
 97.37%

38 97.37%

38 97.37%

38 100.00%

76 97.37%

25 92.00%

13 84.62%

96.15%

13 100.00%

13 92.31%

13 0.00%

22 100.00%

13 100.00%

13 92.31%

25 100.00%

10 0.00%

0
 50.00%

25 100.00%
13 0.00%

50 64.00%

50 94.00%

43.59%

13 100.00%

13 0.00%

4 0.00%

4 0.00%

9 100.00%

13 61.54%

13 76.92%

38 50.00%

13 69.23%

98.00%

13 100.00%

25 96.00%

14 71.43%

14 92.86%

57 31.58%
1300 Y
Y Y 6000 Y N Y N
Y Y Y Y
10905.56
N N N N N N
 Loan Folders Review
1. Mauswagon Form
Attachments (e.g., IDs, Barangay Clearance) to the Mauswagon Form or Loan
1.1.
Application Form are complete, valid and accurate.
1.1.1. Client ID (1x)
1.1.2. Co-Makers ID

Information in the Mauswagon Form, Loan Application Form and other attachments is
1.2.
properly inputted to BIJLI.

1.2.1. Name of Client in Form vs. BIJLI

1.3. Client details required in the Mauswagon Form are completely and accurately filled out.

1.3.3. Loan Proposal

1.3.4. Submission Date

1.4. No application of a client whose age is beyond 60 years old was approved.

1.5. The Trust Staff affixed his/her signature to the Loan Application Form as preparer.

The Branch Manager affixes his/her signature to the Loan Application Form signifying
1.6.
his review and approval.

The Bookkeeper affixed his/her signature signifying the review and inputting of the loan
1.7.
application to BIJLI.

1.8. Residence Sketch is drawn with sufficient details.

2. Promissory Note
Important details (interest, terms, due date, etc.) in the Promissory Note are complete
2.1.
and accurate.
2.1.1. Interest,Terms and Due Date
2.1.2. Client Name

2.2. The loan amount (in figure and words) indicated in the Promissory Note is accurate.

The loan amount in the Promissory Note equals the amount actually approved and
2.3.
released.

2.4. The Promissory Note was signed by the client as promisor and recipient.

The Promissory Note was signed by the witness, spouse, co-maker and Releasing
2.5.
Officer.
2.5.1. Co-Maker Signature and Date
2.5.2. Witnesses Signature
2.5.3. Releasing Officer Signature

2.6. Copy of the Promissory note was provided to the client.

 2.7. The Loan Redemption Fund is completely filled up

2.8. The Disclosure Statement was signed by the client and the releasing officer.

3. CIBI and PPI

Only applications with PPI scores that falls within the required PPI range for the loan
3.1.
product are approved.

3.2. CIBI form is attached and completely filled up

The actions of the Trust Staff and Branch Manager are appropriate and consistent with
3.3.
the information gathered through the CIBI.

3.3.1. Action taken by the Trust Staff

3.3.2. Action taken by the Branch Manager

For first cycle clients with sari-sari store or buy and sell business, the amount of loan is
3.4.
within P3,000 - P5,000.

3.4.1. Sari-Sari Store

3.4.2. Buy and Sell

For first cycle clients withsari-sari store or buy and sell business, the estimated amount
3.5.
of inventory is at least P5,000.

3.5.1. Sari-Sari Store

3.5.2. Buy and Sell
For first cycle clients with sari-sari store business, the estimated capitalization is at least
3.6.
P8,000.00.

For first cycle clients with Sari-Sari Store Business, a list of the top 10 fast moving items
3.7.
in sari-sari store is included in the Cashflow.

For first cycle clients with buy and sell business, the client's inventory are not RTW
3.8.
garments, scrap and livestock.

For first cycle clients with sari-sari store and buy and sell business, the Branch
3.9.
Manager conducted a second CIBI.
3.9.1. Sari-Sari Store
3.9.2. Buy and Sell
4. Cash Flows

4.1. A Cash Flow Analysis form was prepared for the loan application, where required.

4.2. The Cash Flows (Basic Cash Flows or Cash Flows Analysis) are computed accurately.

4.2.1. Basic Cashflow

4.2.2. Cash Flow Analysis

4.3. Computations relating to the debt capacity analysis are accurate.

 Under Cash Flows Analysis form, the amount of loan approved and released is within
4.4.
the maximum loanable amount determined in the debt capacity analysis.

Under the Basic Cash Flows, only applications with net cash flows adequate to repay
4.5.
weekly amortization were approved.

5. Analysis of Efficiency in Loan Processing

The Branch is able to process a loan from filing of application form to preparation of
5.1. vouchers for loan proceeds within the standard processing time set by the
Management.
 First Cycle Loans
Raw Sample Size Rating

86.00%

20 25 80.00%
23 25 92.00%

96.00%

24 25 96.00%

61 75 86.00%

36 50 72.00%
25 25 100.00%

25 25 100.00%

25 25 100.00%

24 25 96.00%

25 25 100.00%

22 25 88.00%

50 50 100.00%

25 25 100.00%
25 25 100.00%

25 25 100.00%

25 25 100.00%

24 25 96.00%

24 25 96.00%
0 0
0 0
24 25 96.00%

25 25 100.00%
48 50 96.00%

23 25 92.00%

25 25 100.00%

32 50 64.00%

47 50 94.00%

23 25 92.00%
24 25 96.00%

13 13 100.00%

4 4 100.00%
9 9 100.00%

0 13 0.00%

0 4 0.00%
0 9 0.00%

0 4 0.00%

0 4 0.00%

9 9 100.00%

8 13 44.44%

0 4 0.00%
8 9 88.89%

0 0

10 25 40.00%
10 25 40.00%
0 0 N/A

0 0 N/A
0 0 N/A

24 25 96.00%

13 25 52.00%
 Loan Folders Review Succeeding Cycle
1. Application Form Raw

Attachments (e.g., IDs, Barangay Clearance) to the Mauswagon Form or

1.1.
Loan Application Form are complete, valid and accurate.

1.1.1. Co-Makers ID 12
1.1.2. Client ID (1x1) 11
1.1.3. Family Co-maker/Spouse ID 8
Information in the Mauswagon Form, Loan Application Form and other
1.2.
attachments is properly inputted to BIJLI.
1.2.1. Name of Client in Form vs. BIJLI 11
1.2.2. Name of Group in Form vs. BIJLI 12
1.2.3. Name of Client in PN vs. BIJLI 13
The Trust Staff affixed his/her signature to the Loan Application Form as
1.3.
preparer.
13
The Branch Manager affixes his/her signature to the Loan Application Form
1.4.
signifying his review and approval.
13
The Bookkeeper affixed his/her signature signifying the review and inputting
1.5.
of the loan application to BIJLI.
13
Approvals on loan applications are in compliance with the requirements of
1.6.
the Demerit System, particularly in terms of the amount of loan.
13

1.7. The approved amount of loan equals the amount actually released. 12
The Loan Application Form bears the signature of a co-maker, which
1.8.
matches with that appearing in the ID.
9

The Loan Application Form bears the signature of the client's spouse, which
1.9.
matches with that appearing in the ID or Guarantor's Form.
8

The Trust Staff indicates accurate information regarding the client's payment
1.10.
performance or history.
11
The Trust Staff indicates accurate information regarding the client's Center
1.11. Meeting attendance, and such information was supported by an attendance 0
sheet.
1.12. The client affixed his signature on the Loan Application Form. 13
Only clients whose savings balance is equal to or higher than 20% of the
1.13.
loan were approved.
22

1.14. Client business and loan proposal is complied and completely filled up 8
2. Promissory Note
Important details (interest, terms, due date, etc.) in the Promissory Note are
2.1.
complete and accurate.
13
The loan amount (in figure and words) indicated in the Promissory Note is
2.2.
accurate.
26
2.2.1. Amount of Loan in PN 13
2.2.2. Loan Amount in PN (in words) 13
The loan amount in the Promissory Note equals the amount actually
2.3.
approved and released.
12

2.4. The Promissory Note was signed by the client as promisor and recipient. 13
 The Promissory Note was signed by the witness, spouse, co-maker and
2.5.
Releasing Officer.
13
2.5.1. Client Spouse Signature 0
2.5.2. Co-Maker Signature 0
2.5.3. Witnesses Signature 0
2.5.4. Releasing Officer Signature 13
2.6. Copy of the Promissory note was provided to the client. 13
Details about the loan amount and loan redemption fund premium are
2.7.
complete.
26

3. CIBI and PPI

Only applications that fall within the required PPI range for the loan product
3.3.
are approved.
0
4. Cash Flows
A Cash Flow Analysis form was prepared for the loan application, where
4.1.
required.
10
The Cash Flows (Basic Cash Flows or Cash Flows Analysis) are computed
4.2.
accurately.
9
4.2.1. Mathematical Accuracy (Cash Flow Analysis) 9
4.2.2. Mathematical Accuracy (Basic Cash Flow) 0
4.3. Computations relating to the debt capacity analysis are accurate. 9
Under Cash Flows Analysis form, the amount of loan approved and released
4.4. is within the maximum loanable amount determined in the debt capacity 13
analysis.
Under the Basic Cash Flows, only applications with net cash flows adequate
4.5.
to repay weekly amortization were approved.
0

5. Loan Supervision Visit

A Loan Supervision Visit (LSV) was conducted for even cycles (4th
5.1. onwards) and succeeding cycles of loans for amounts lower than P7,000 10
and it was completely filled up
The Loan Supervision Visit form bears the signatures of the client ,Trust
5.2. Staff, and appropriate level of Management signifying the actual 13
performance of the activity as well as review and approval.
6. Analysis of Efficiency in Loan Processing
The Branch is able to process a loan from filing of application form to
6.1. preparation of vouchers for loan proceeds within the standard processing 5
time set by the Management.
Succeeding Cycle
Sample Size Rating

85.64%

13 92.31%
13 84.62%
10 80.00%
92.31%
13 84.62%
13 92.31%
13 100.00%
13 100.00%

13 100.00%

13 100.00%

13 100.00%

13 92.31%

13 69.23%

10 80.00%

13 84.62%

13 0.00%

13 100.00%
22 100.00%

13 61.54%

13 100.00%

26 100.00%
13 100.00%
13 100.00%
13 92.31%

13 100.00%
13 100.00%
0
0
0
13 100.00%
13 100.00%

26 100.00%

13 0.00%

13 76.92%

13 69.23%
13 69.23%
0

13 69.23%

13 100.00%

14 71.43%

14 92.86%

22 22.73%
 Loan Folders Review Supplemental L
1. Application Form Raw

Attachments (e.g., IDs, Barangay Clearance) to the Mauswagon Form or Loan

1.1.
Application Form are complete, valid and accurate.

1.1.1. Co-Makers ID 0
1.1.2. Client ID (1x1) 0
1.1.3. Family Co-maker/Spouse ID 0
Information in the Mauswagon Form, Loan Application Form and other attachments is
1.2.
properly inputted to BIJLI.
1.2.1. Name of Client in Form vs. BIJLI 0
1.2.2. Name of Group in Form vs. BIJLI 0
1.3. The Trust Staff affixed his/her signature to the Loan Application Form as preparer. 0
The Branch Manager affixes his/her signature to the Loan Application Form signifying
1.4.
his review and approval.
0
The Bookkeeper affixed his/her signature signifying the review and inputting of the
1.5.
loan application to BIJLI.
0

The Loan Application Form bears the signature of a co-maker, which matches with
1.6.
that appearing in the ID.
0

The Loan Application Form bears the signature of the client's spouse, which matches
1.7.
with that appearing in the ID or Guarantor's Form.
0

1.8. The client affixed his signature on the Loan Application Form. 0
1.9. Client business and loan proposal is complied and completely filled up 0
2. Other HoPE Requirements
Clients with Housing or Educational loans has an outstanding production loan and is
at least two (2) years member of RMF meanwhile those who availed PhilHealth Loan
2.1.
has already completed of at least six (6) months term of production loan and is
0
already on its second cycle.
Clients with supplemental loans has maintained a 100% repayment of his/her
2.2.
previous and current production loan.
0

Loan amount granted to supplemental loan is within the loan limit for the type of
2.3.
product availed.
0

Housing and Educational loans are suffeciently documented to support the purpose of
2.4.
loans.
0

3. Promissory Note
Important details (interest, terms, due date, etc.) in the Promissory Note are complete
3.1.
and accurate.
0

3.1.1. Interest,Terms and Due Date 0

3.1.2. Client Name 0
3.2. The loan amount (in figure and words) indicated in the Promissory Note is accurate. 0
3.2.1. Amount of Loan in PN 0
3.2.2. Loan Amount in PN (in words) 0
 The loan amount in the Promissory Note equals the amount actually approved and
3.3.
released.
0
3.4. The Promissory Note was signed by the client as promisor and recipient. 0
The Promissory Note was signed by the witness, spouse, co-maker and Releasing
3.5.
Officer.
0
3.5.1. Client Spouse Signature 0
3.5.2. Co-Maker Signature 0
3.5.3. Witnesses Signature 0
3.5.4. Releasing Officer Signature 0
3.6. Copy of the Promissory note was provided to the client. 0
3.7. Details about the loan amount and loan redemption fund premium are complete. 0
4. Cash Flows
4.1. A Cash Flow Analysis form was prepared for the loan application, where required. 0
The Cash Flows (Basic Cash Flows or Cash Flows Analysis) are computed
4.2.
accurately.
0
Under Cash Flows Analysis form, the amount of loan approved and released is within
4.3.
the maximum loanable amount determined in the debt capacity analysis.
0
5. Loan Supervision Visit
A Loan Supervision Visit (LSV) was conducted for even cycles (4th onwards) and
5.1. succeeding cycles of loans for amounts lower than P7,000 and it was completely filled 0
up
6. Analysis of Efficiency in Loan Processing
The Branch is able to process a loan from filing of application form to preparation of
6.1. vouchers for loan proceeds within the standard processing time set by the 0
Management.
Supplemental Loans
Sample Size Rating

0
0
0

0
0
0

0
0

10 0.00%

0
0
0
0
0
0
0
0
0
0
0
0
0
0

10 0%
 RAFI Micro Finance

Loan Folders Review

Branch: Branch
Loan: First Cycle

Loan Details

No.
Trust Staff Group Name

SEMBRANO, MICHAEL JOHN SUAPUNTALES

SEMBRANO, MICHAEL JOHN SUAMALIPAYON
ARELLADO, BRYAN ALCANTARA NIÑO
ARELLADO, BRYAN ALCANTARA NIÑO
ARELLADO, BRYAN ALCANTARA TIPACLA II
ARELLADO, BRYAN ALCANTARA POSADAS
ARELLADO, BRYAN ALCANTARA PROGRESO GR
NILLOS, LOUIE SILVE DULANG
NILLOS, LOUIE SILVE CULASI
NILLOS, LOUIE SILVE DOLOROSA
DEMALINAO, APRIL JOY JAVIER BOBOG GROUP
DEMALINAO, APRIL JOY JAVIER APMES
DEMALINAO, APRIL JOY JAVIER APMES
DEMALINAO, APRIL JOY JAVIER PALATAC GRO
DEMALINAO, APRIL JOY JAVIER PANTALAN NA
SANCO, MAMERTO TUSAY CALAMIGAN
SANCO, MAMERTO TUSAY CASAMATA III
SANCO, MAMERTO TUSAY SM CARE
SANCO, MAMERTO TUSAY ADCADARAO
SANCO, MAMERTO TUSAY SITIO TIGBAO
NILLOS, LOUIE SILVE BAY-ANG
NILLOS, LOUIE SILVE SANTO ROSAR
NILLOS, LOUIE SILVE DOLOROSA II
NILLOS, LOUIE SILVE PEDADA
NILLOS, LOUIE SILVE CULASI

0
1
2
 RAFI Micro Finance

Loan Details

Member Loan Date Loan Amount

GOLIPARDO MARIALYN VILLARUS 04/25/19 5,000.00

ARQUINTO MARY JEAN GALLARDO 03/21/19 5,000.00
RETIRADO KRIZZIE LYN BAYOTAS 06/07/19 5,000.00
BAYONA ANALYN RETIRADO 06/27/19 5,000.00
MOSQUEDA SHERLY MAGBANUA 09/13/19 5,000.00
BABOR JOIGE DESAMERO 08/08/19 5,000.00
GERONA LEONY ALVAREZ 06/19/19 5,000.00
PATIÑO ROSELYN YAP 07/29/19 5,000.00
BORNALES CHRESTINE BINETEZ 05/28/19 5,000.00
DIAMANTE MELINDA JACO 04/09/19 5,000.00
ALASA TERESITA A. 09/17/19 5,000.00
ARE GELMER BALAJADIA 08/27/19 5,000.00
DILAG NELLA MAE GARBINO 09/25/19 5,000.00
TAYOBA LINDA BORRO 03/29/19 5,000.00
BOLANTE MARY CLAIRE MAJOMETANO 08/28/19 5,000.00
LACIBAL JE-AN GUINEZ 08/27/19 5,000.00
ALKONGA CLAUDINE BALBAGUIO 06/14/19 5,000.00
BALAYO JRIOVEN DAVID CUDO 04/16/19 5,000.00
PALOMERA SUZETTE VILLANUEVA 11/18/19 5,000.00
DESPE RONA BARLIZO 09/28/19 5,000.00
COLING MAYRELL SILVANO 07/12/19 5,000.00
CALERA EMILITA CONIZA 05/22/19 5,000.00
ORIDO EPIFANIA BATADLAN 07/05/19 5,000.00
BARABONA ROSALINDA PALANG-AT 10/30/19 5,000.00
BENDOY GILLAN PANADERO 05/16/19 5,000.00

3 - Yes
6 Y No
9 N Sample Size
1200.00% Percentage
 c
Attachments Personal Information
Check if a 1x1 Check if a Co- Check if the submission date to the Check if Client Check if Client
photo is maker's ID was Bookkeeper of the Mauswagon Form was Name matches age does not
attached to the secured and indicated. with BIJLI exceed 60
form or attached to the (Clerical years old.
Barangay loan folder. Accuracy)
Clearance

Accurate
Photo (1x1) Co-Maker's ID Submission Date Client Age
Client Name

Type Evaluation
Yes/No Yes/No Yes/No Yes/No
Y Y 04/23/19 Y Y Y
Y Y 03/16/19 Y Y Y
N Y 06/04/19 Y Y Y
N Y 06/24/19 Y Y Y
Y N 09/10/19 Y Y Y
Y Y 08/06/19 Y Y Y
Y Y 06/13/19 Y Y Y
N Y 07/24/19 Y Y Y
Y Y 05/23/19 Y Y Y
Y Y 04/03/19 Y Y Y
Y Y 09/13/19 Y Y Y
Y Y 08/23/19 Y Y Y
Y Y 09/20/19 Y Y Y
Y Y 03/27/19 Y Y Y
Y Y 08/26/19 Y Y Y
Y N 08/22/19 Y N Y
N Y 06/11/19 Y Y Y
Y Y 04/09/19 Y Y Y
Y Y 11/11/19 Y Y Y
Y Y 09/25/19 Y Y Y
Y Y 07/10/19 Y Y Y
Y Y 05/20/19 Y Y Y
Y Y 07/03/19 Y Y Y
Y Y 10/24/19 Y Y Y
N Y 04/25/19 Y Y Y

20 23 25 24 25
5 2 0 1 0
25 25 25 25 25
80.00% 92.00% 100.00% 96.00% 100.00%
 Review and Approval
Indicate approved loan Check if the Check if the Branch Check if the Branch Check if the amount APPROVED
term Trust Staff Manager affixed Bookkeeper affixed equals the amount in BIJLI
affixed his/her his/her signature his/her signature.
signature as upon review and
preparer. approval.

Trust Staff's Branch Manager's Bookkeeper's APPROVED

Loan Term
Signature Signature Signature Loan Amount

Drop-down List Yes/No Yes/No Yes/No Type

6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y N Y -
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00
6 Y Y Y 5,000.00

25 24 25
### 0 1 0
### 25 25 25
### 100.00% 96.00% 100.00%
k if the amount APPROVED Check if loan Check if Client's Check if important Check if the name of the
s the amount in BIJLI proposal is Residence Sketch details are Client in the PN matches
completely filled is properly accurately the name in BIJLI
up drawn. indicated
(interest,
terms,due date)

(Interest, Terms, Name of the Client in

Evaluation Purpose of Loan Residence Sketch
Due Date) Promissory Note vs BIJLI

Results Drop-down Yes/No Yes/No Yes/No

Matched 2 Y Y Y
Matched 1 Y Y Y
Matched 2 Y Y Y
Matched 2 Y Y Y
Matched 2 Y Y Y
Matched 2 Y Y Y
Matched 1 Y Y Y
Matched 1 N Y Y
Matched 1 Y Y Y
Deviation 1 Y Y Y
Matched 2 Y Y Y
Matched 1 Y Y Y
Matched 1 Y Y Y
Matched 1 Y Y Y
Matched 1 Y Y Y
Matched 2 Y Y Y
Matched 1 Y Y Y
Matched 2 Y Y Y
Matched 2 Y Y Y
Matched 2 Y Y Y
Matched 1 Y Y Y
Matched 1 Y Y Y
Matched 1 Y Y Y
Matched 2 N Y Y
Matched 1 N Y Y

36 22 25 25
14 3 ### 0 0
### 50 25 ### 25 25
### 72.00% 88.00% ### 100.00% 100.00%
 Promissory Note
Refer to this column for Check if the amount in the Promissory Check if the amount Check if the
the Maturity Value (Principal Amount) in words matches the Client affixed
Note matches the approved amount. amount in figure. his/her signature
as recipient.

Loan Amount in PN Loan Amount in PN

Maturity Value Evaluation Client Signature
(in Figures) (in words)

Formula
Type Formula Yes/No Yes/No
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y N
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y
6,000.00 6,000.00 Matched Y Y

25 25 24
0 0 1
25 25 25
100.00% 100.00% 96.00%
 Loan Redemption
Fund

Check if the Co- Check if the Check if the Check if the Check if the Check if LRF is
Maker affixed witness affixed Releasing Officer client's copy was Disclosure completely filled
his/her signature. his/her signature. affixed his/her detached from Statement was up
signature. the application signed by the
form. client and the
Releasing Officer.

Co-Maker Witness Releasing Officer Disclosure

Client's Copy Principal Amount
Signature Signature Signature Statement

Yes/No Yes/No Yes/No Yes/No Yes/No Drop-down

- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2
- - N Y N 0
- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2
- - Y Y N 2
- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2
- - Y Y Y 2

0 0 24 25 23 48
0 0 1 0 2
0 0 25 25 25 50
96.00% 100.00% 92.00% 96.00%
 Cash Flow An
PPI score is within 20 to 70 Check if PPI score Is Cash Flow Analysis Form required?
score of the client meets
the PPI socre for
the loan.

PPI score is within 20 to 70

Evaluation Evaluation
score

Type Formula Formula

47 Qualified M1 Not Required - Basic Cash Flows Used
57 Qualified M1 Not Required - Basic Cash Flows Used
57 Qualified M1 Not Required - Basic Cash Flows Used
47 Qualified M1 Not Required - Basic Cash Flows Used
57 Qualified M1 Not Required - Basic Cash Flows Used
57 Qualified M1 Not Required - Basic Cash Flows Used
57 Qualified M1 Not Required - Basic Cash Flows Used
70 Qualified M1 Not Required - Basic Cash Flows Used
38 Qualified M1 Not Required - Basic Cash Flows Used
49 Qualified M1 Not Required - Basic Cash Flows Used
51 Qualified M1 Not Required - Basic Cash Flows Used
44 Qualified M1 Not Required - Basic Cash Flows Used
67 Qualified M1 Not Required - Basic Cash Flows Used
56 Qualified M1 Not Required - Basic Cash Flows Used
38 Qualified M1 Not Required - Basic Cash Flows Used
42 Qualified M1 Not Required - Basic Cash Flows Used
48 Qualified M1 Not Required - Basic Cash Flows Used
56 Qualified M1 Not Required - Basic Cash Flows Used
65 Qualified M1 Not Required - Basic Cash Flows Used
33 Qualified M1 Not Required - Basic Cash Flows Used
56 Qualified M1 Not Required - Basic Cash Flows Used
39 Qualified M1 Not Required - Basic Cash Flows Used
43 Qualified M1 Not Required - Basic Cash Flows Used
48 Qualified M1 Not Required - Basic Cash Flows Used
42 Qualified M1 Not Required - Basic Cash Flows Used

25
0 ###
25
100.00%
 Cash Flow Analysis Form
Check if it has Cash Check the Check if the Debt Check the Check if the Loanable
Flow Analysis Form Mathematical capacity analysis Maximum amount is equal or
attached and Accuracy of the is accurate Loanable greater than the
completed Cash Flows Amount Approved loan
amount

Cash Flow Analysis Mathematical Loanable

Debt Capacity Evaluation
Form Accuracy Amount

Yes/No Yes/No Yes/No Type Formula

- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -

0 0 0 0
0 0 0 0
0 0 0 0
N/A N/A N/A N/A
 Basic Cashflow CIBI Form
Check the Mathematical Check if the Check if CIBI Check if Action Check if Action
Accuracy of the Cash Flows weekly income is formm is attached Taken by the Trust Taken by the
adequate to repay and completely Staff is approriate Branch Manager is
weekly filled up properly filled up.
amortization
(BIJLI)

Action taken by
Action taken by
Mathematical Accuracy Capacity Analysis the Branch
the Trust Staff
Manager

Yes/No Yes/No Drop down Yes/No Yes/No

Y Y 2 Y Y
N Y 1 N Y
N Y 1 Y Y
Y Y 1 Y Y
Y Y 1 Y Y
N Y 1 Y Y
Y Y 1 Y Y
N Y 1 Y Y
N Y 1 Y Y
Y Y 1 Y N
Y Y 2 Y Y
Y Y 2 Y Y
Y Y 2 Y Y
N Y 2 Y Y
N Y 2 Y Y
N Y 1 Y Y
N Y 1 Y Y
N Y 2 Y Y
N Y 1 Y Y
Y Y 1 N Y
N N 1 Y Y
N Y 1 Y Y
N Y 1 Y Y
Y Y 1 Y Y
N Y 1 Y Y

10 24 32 23 24 ###
15 1 ### 2 1 ###
25 25 ### 50 25 25
40.00% 96.00% ### 64.00% 92.00% 96.00%
 Sari-Sari Store
(is defined as a business where a variety of commodities are displayed and/or sold in a screen-covered metal or metal barred window in fr
Is client Check if the loan amount is within 3,000- Check whether the Check if a list of the top 10
business a 5,000. estimated amount of fast moving items in Sari-
Sari-Sari inventory is at at least Sari Store is indicated in
Store? Note: If the approval is an "Exception", all P5,000.00. the Cashflow (e.g. basic
other attributes should be treated as an commodities)
exception too.

Link to Loan
Sari-Sari Store Evaluation Inventory Inventory
Amount

Yes/No Yes/No
Yes/No Linked Formula
Y 5,000.00 Compliant N N
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
Y 5,000.00 Compliant N N
Y 5,000.00 Compliant N N
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
Y 5,000.00 Compliant N N
N 5,000.00 -

4 0 0
0 4 4
4 4 4
100.00% 0.00% 0.00%
 Buy and Sell
vered metal or metal barred window in front of the shop) (is business where a vendor acquires inventory for sale, like food, clothing and
Check the inventory Check if the Branch Is client's business Check if the loan amount is within
schedule in the CIBI if the Manager affixed his/her a Buy and Sell? 3,000-5,000.
business capitalization is signature in the CIBI 2
amounting to P8,000.00. signifying the conduct Note: If the approval is an
of a second CIBI 2. "Exception", all other attributes
should be treated as an exception
too.

Capitalization BM signature Buy & Sell Loan Amount Evaluation

Formula
Yes/No Yes/No Yes/No Linked
N N N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
Y 5,000.00 Compliant
Y 5,000.00 Compliant
N 5,000.00 -
Y 5,000.00 Compliant
N 5,000.00 -
N 5,000.00 -
Y 5,000.00 Compliant
Y 5,000.00 Compliant
N N N 5,000.00 -
N N N 5,000.00 -
N 5,000.00 -
Y 5,000.00 Compliant
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
N 5,000.00 -
Y 5,000.00 Compliant
Y 5,000.00 Compliant
N 5,000.00 -
Y 5,000.00 Compliant
N N N 5,000.00 -
N 5,000.00 -

0 0 9
4 4 ### 0
4 4 ### 9
0.00% 0.00% ### 100.00%
 Buy and Sell Analysis of Ef
nventory for sale, like food, clothing and other items that can be sold to customers at a mark-up)
If compliant, check Check if the buy and sell If compliant, check if Use the Date Submitted First. If none, use the D
whether the estimated business is not RTW or the Branch Manager Submitted.
amount of inventory is at garments, Scrap and affixed his/her
at least P5,000.00. Livestock. signature in the CIBI.

Exclude RTW, Scrap, and

Inventory BM signature Date Submitted Date Filed
Livestock

Yes/No Yes/No Yes/No Linked Linked

4/23/2019 12/30/1899
3/16/2019 12/30/1899
6/4/2019 12/30/1899
N Y Y 6/24/2019 12/30/1899
N Y Y 9/10/2019 12/30/1899
8/6/2019 12/30/1899
N Y Y 6/13/2019 12/30/1899
7/24/2019 12/30/1899
5/23/2019 12/30/1899
N Y N 4/3/2019 12/30/1899
N Y Y 9/13/2019 12/30/1899
8/23/2019 12/30/1899
9/20/2019 12/30/1899
3/27/2019 12/30/1899
N Y Y 8/26/2019 12/30/1899
8/22/2019 12/30/1899
6/11/2019 12/30/1899
4/9/2019 12/30/1899
11/11/2019 12/30/1899
N Y Y 9/25/2019 12/30/1899
N Y Y 7/10/2019 12/30/1899
5/20/2019 12/30/1899
N Y Y 7/3/2019 12/30/1899
10/24/2019 12/30/1899
4/25/2019 12/30/1899

0 9 8
9 0 1 ###
9 9 9 ###
0.00% 100.00% 88.89% ###
 Analysis of Efficiency in Loan Processing
ed First. If none, use the Date Indicate the Date Determination of the Efficiency of the
ubmitted. Prepared from Number of Working loan process
the Monthly Days (Formula-
Report. Based).

Date Filed / Date

Date Prepared Number of Days
Submitted

Formula Type (MR) Formula Evaluation

4/23/2019 4/29/2019 5 Inefficient

3/16/2019 3/21/2019 4 Inefficient
6/4/2019 6/6/2019 3 Efficient
6/24/2019 6/26/2019 3 Efficient
9/10/2019 9/13/2019 4 Inefficient
8/6/2019 8/8/2019 3 Efficient
6/13/2019 6/18/2019 4 Inefficient
7/24/2019 7/29/2019 4 Inefficient
5/23/2019 5/24/2019 2 Efficient
4/3/2019 4/9/2019 5 Inefficient
9/13/2019 9/17/2019 3 Efficient
8/23/2019 8/27/2019 3 Efficient
9/20/2019 9/25/2019 4 Inefficient
3/27/2019 3/29/2019 3 Efficient
8/26/2019 8/28/2019 3 Efficient
8/22/2019 8/27/2019 4 Inefficient
6/11/2019 6/13/2019 3 Efficient
4/9/2019 4/16/2019 6 Inefficient
11/11/2019 11/18/2019 6 Inefficient
9/25/2019 9/28/2019 3 Efficient
7/10/2019 7/12/2019 3 Efficient
5/20/2019 5/22/2019 3 Efficient
7/3/2019 7/5/2019 3 Efficient
10/24/2019 10/30/2019 5 Inefficient
4/25/2019 5/16/2019 16 Inefficient

13
Average Processing Days 12
4.20 25
 52.00%

5.18
 Other remarks and audit notes.
Include the attribute regarding alterations
if countersigned especially in PN

Remarks

HOG RAISING

FOOD VENDING
FOOD VENDING

###
 RAFI Micro Finance

Loan Folders Review

Branch: Branch
Loan: Succeeding Cycles

Loan Details
No.
Trust Staff Group Name

SEMBRANO, MICHAEL JOHN SUAY LO-ONG BUKID

SEMBRANO, MICHAEL JOHN SUAY AGNAGA GROU
ARELLADO, BRYAN ALCANTARA PLANDICO
ARELLADO, BRYAN ALCANTARA NIÑO
ARELLADO, BRYAN ALCANTARA TIPACLA
ARELLADO, BRYAN ALCANTARA MACALBANG
DEMALINAO, APRIL JOY JAVIER BATO BIASON
SANCO, MAMERTO TUSAY BAKABAK
SANCO, MAMERTO TUSAY BATITI
SANCO, MAMERTO TUSAY SM CARE
SANCO, MAMERTO TUSAY SITIO UBOS
NILLOS, LOUIE SILVE BUGTONG BAT
NILLOS, LOUIE SILVE PEDADA
 Loan
RAFI Micro Finance
Cycle
Check the
Loan Cycle

Loan Details
Loan Cycle

Co- Loan
Member Loan Date
Maker Amount Type

JOVILLO CRISTINE JOY BAGORIO 10/29/2019 7,000.00 2

BADIANG AMY AGUILAR 7/22/2019 8,000.00 2
BARRIDO ANGELY ARE 11/15/2019 14,000.00 4
FRANCO PRELAN A 11/15/2019 5,000.00 2
PRADO REMIA ALBA 10/29/2019 7,000.00 2
GARCIA ARACELI PANES 6/21/2019 7,000.00 2
LIMBAGA ANNABELLA ASTURIAS 7/16/2019 9,000.00 3
FERRARIS DEMETRIO TIJANA 9/24/2019 14,000.00 5
SAMPIANO ROSALYN BENIA 8/8/2019 14,000.00 5
VICTORIANO CHARMAINE PE 6/17/2019 16,000.00 5
YAMSON HELEN BELONIO 10/22/2019 15,000.00 3
CANOY ANALINDA CALVO 10/31/2019 13,000.00 4
BABIERA JULEN TOCINO 10/28/2019 9,000.00 3

3 - Yes
6 Y No
9 N Sample Size
1200.00% Percentage
 Attachments Personal Information
Check if a Co- Check if a 1x1 Indicate the Check if Client Name Check the Date when Check if the name of
maker's ID was photo is submission date matches with BIJLI. the form was the Group is indicated
secured and attached to of application submitted. and matches with the
attached to the data in BIJLI.
the form or
loan folder.
Barangay
Clearance

Submission Accurate
Co-Maker's ID Photo (1x1) Date of Filed Group Name
Date Client Name

Yes/No Yes/No Type Yes/No Type Yes/No

Y Y 10/14/19 Y 10/14/19 Y
Y Y 07/15/19 Y 07/15/19 Y
N Y 11/05/19 Y 11/05/19 Y
Y N 11/12/19 N 11/12/19 Y
Y Y 10/25/19 Y 10/25/19 Y
Y Y 06/18/19 Y 06/18/19 Y
Y N 07/09/19 Y 07/09/19 Y
Y Y 09/19/19 N 09/19/19 Y
Y Y 07/31/19 Y 07/31/19 Y
Y Y 06/05/19 Y 06/05/19 Y
Y Y 10/12/19 Y 10/17/19 Y
Y Y 10/28/19 Y 10/28/19 N
Y Y 10/21/19 Y 10/21/19 Y

12 11 11 12
1 2 2 1
13 13 13 13
92.31% 84.62% 84.62% 92.31%
nal Information De
Check if Client affixed Check if it has Check if the Client Indicate approved Check if the Trust Staff
his/her signature over comakers' signature spouse has a loan term indicate accurate
Printed Name and matches with signature and information regarding
his/her signatrue in matches with his/her the clients payment
the ID attached. signature in the ID or performance.
co-makers form.

Client Signature Co-maker's Signature Spouse Signature Loan Term Client payments history

Yes/No Yes/No Yes/No Drop-down List Yes/No

Y Y - 6 Y
Y Y - 6 Y
Y Y Y 6 Y
Y N - 6 Y
Y N Y 6 Y
Y Y Y 6 N
Y Y Y 6 Y
Y Y Y 6 Y
Y Y Y 6 Y
Y Y Y 3 Y
Y N N 6 N
Y N Y 6 Y
Y Y N 6 Y

13 9 8 11
0 4 2 2
13 13 10 13
100.00% 69.23% 80.00% 84.62%
 Demerit and Other Requirements
Check whether the Check if the Trust Staff If the loan was approved If the loan was approved
approval of the loan is indicated accurate information before the maturity of the before the maturity of the
consistent with the regarding the client's Center previous loan, check if the previous loan, check if the
Demerit System and it is supported by an client's previous loan is not total paid amortization is not
requirements. Attendance Sheet. DELINQUENT. less than 17 weeks.

(Refer to separate
document)

Application of Demerit
Client Attendance
System

Yes/No Yes/No Yes/No Yes/No

Y N Y Y
Y N Y Y
Y N Y Y
Y N Y Y
Y N Y Y
Y N Y Y
Y N Y Y
Y N Y N
Y N Y Y
Y N Y Y
Y N Y Y
Y N Y Y
Y N Y Y

13 0 13 12
0 13 0 1
13 13 13 13
100.00% 0.00% 100.00% 92.31%
 Loan Approval
Check if Trust Check if Branch Check if Branch Check if APPROVED amount equals the
Staff affixed Manager affixed Bookkeeper affixed amount in BIJLI
his/her signature his/her signature his/her signature to
as preparer signify his review signify the review and
and approval inputting of the loan
application

Trust Staff Branch Bookkeeper APPROVED

BM Signature Evaluation
Signature Signature Loan Amount

Yes/No Yes/No Yes/No Type Formula

Y Y Y 7,000.00 Matched
Y Y Y 8,000.00 Matched
Y Y Y 14,000.00 Matched
Y Y Y 5,000.00 Matched
Y Y Y 7,000.00 Matched
Y Y Y 7,000.00 Matched
Y Y Y 9,000.00 Matched
Y Y Y 14,000.00 Matched
Y Y Y 14,000.00 Matched
Y Y Y 16,000.00 Matched
Y Y Y 15,000.00 Matched
Y Y Y 5,000.00 Deviation
Y Y Y 9,000.00 Matched

13 13 13 12
0 0 0 1
13 13 13 13
100.00% 100.00% 100.00% 92.31%
 Loan Proposal
Indicate the savings Percentage of Check if Savings Balance is 20% Check if it has Loan Check if important
balance based on Savings of the approved loan amount Proposal Form details are accurately
BIJLI savings ledger. attached and indicated (interest,
completely filled up terms,due date)

Savings Balance Per Savings Loan (Interest,Terms,Due

Evaluation Form
BIJLI Evaluation Date)

Type Formula Formula Yes/No Yes/No

1,619.27 23.13% Compliant Y Y

1,947.52 24.34% Compliant Y Y
4,123.00 29.45% Compliant N Y
1,068.00 21.36% Compliant Y Y
1,544.32 22.06% Compliant Y Y
1,837.57 26.25% Compliant N Y
2,567.14 28.52% Compliant Y Y
3,226.07 23.04% Compliant N Y
3,195.00 22.82% Compliant N Y
3,433.99 21.46% Compliant N Y
3,037.16 20.25% Compliant Y Y
2,937.68 58.75% Compliant Y Y
1,877.01 20.86% Compliant Y Y
Compliant
Compliant
Compliant
Compliant
Compliant
Compliant
Compliant
Compliant
Compliant

22 8 13
0 5 0
22 13 13
100.00% 61.54% 100.00%
 Promissory Note
Check if the client Refer to this column Check if the amount in the Promissory Check if the amount Check if the amount
name in the PN for the Maturity Note matches the approved amount. of loan in PN is in words matches
matches the ID and Value correct the amount in
BIJLI. figure.

Client name in the Loan Amount in PN Amount of Loan in Loan Amount in PN

Maturity Value Evaluation
PN (in Figures) PN (in words)

Yes/No Formula Type Formula Yes/No Yes/No

Y 8,400.00 8,400.00 Matched Y Y

Y 9,600.00 9,600.00 Matched Y Y
Y 16,800.00 16,800.00 Matched Y Y
Y 6,000.00 6,000.00 Matched Y Y
Y 8,400.00 8,400.00 Matched Y Y
Y 8,400.00 8,400.00 Matched Y Y
Y 10,800.00 10,800.00 Matched Y Y
Y 16,800.00 16,800.00 Matched Y Y
Y 16,800.00 16,800.00 Matched Y Y
Y 17,600.00 17,616.00 Deviation Y Y
Y 18,000.00 18,000.00 Matched Y Y
Y 15,600.00 15,600.00 Matched Y Y
Y 10,800.00 10,800.00 Matched Y Y
-
-
-
-
-
-
-
-
-

13 12 13 13
0 1 0 0
13 13 13 13
100.00% 92.31% 100.00% 100.00%
ory Note
Check if the Client Check if the Client Check if the Co- Check if the Check if the Check if the copy of
affixed his/her Spouse affixed Maker affixed Witnesses affixed Releasing Officer the PN note was
signature as his/her signature. his/her signature. their signature. affixed his/her provided by the
recipient and signature. client.
promisor.

Client Spouse Witnesses Releasing Officer

Client Signature Co-Maker Signature PN copy
Signature Signature Signature

Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No

Y - - - Y Y
Y - - - Y Y
Y - - - Y Y
Y - - - Y Y
Y - - - Y Y
Y - - - Y Y
Y - - - Y Y
Y - - - Y Y
Y - - - Y Y
Y - - - Y Y
Y - - - Y Y
Y - - - Y Y
Y - - - Y Y

13 0 0 0 13 13
0 0 0 0 0 0
13 0 0 0 13 13
100.00% N/A N/A N/A 100.00% 100.00%
 Loan
Redemption PPI Cash Flow A
Fund
Check if LRF is Is PPI required? Check if PPI score of the client Evaluate if the loan amount Check if it has
completely filed up meets the PPI score for the loan. requires basic cash flow or Cash Flow
(Principal amount cash flow analysis Analysis Form
and premium) attached and
completed

PPI score is
Cash Flow
Principal Amount PPI within 20 to 70 Evaluation Evaluation
Analysis Form
score

Drop-down Evaluation Type Formula Formula Yes/No

2 Not Required 0 Exception Cash Flow Analysis Y

2 Not Required 0 Exception Cash Flow Analysis Y
2 Required 0 Exception Cash Flow Analysis Y
2 Not Required 0 Exception Basic Cash Flow Y
2 Not Required 0 Exception Cash Flow Analysis Y
2 Not Required 0 Exception Cash Flow Analysis N
2 Not Required 0 Exception Cash Flow Analysis Y
2 Not Required 0 Exception Cash Flow Analysis Y
2 Not Required 0 Exception Cash Flow Analysis N
2 Not Required 0 Exception Cash Flow Analysis N
2 Not Required 0 Exception Cash Flow Analysis Y
2 Required 0 Exception Cash Flow Analysis Y
2 Not Required 0 Exception Cash Flow Analysis Y
Required
Required
Required
Required
Required
Required
Required
Required
Required

26 0 10
0 13 ### 3
26 13 ### 13
100.00% 0.00% ### 76.92%
Cash Flow Analysis Basic Cashflow
Check the Check if the Debt Check the Check if the Check the Check if the weekly
Mathematical capacity analysis Maximum Maximum Loanable Mathematical income is adequate
Accuracy of the is accurate Loanable Amount amount is equal or Accuracy of the to repay weekly
Cash Flows (Correct Amount) greater than the Cash Flows amortization (BIJLI)
Approved loan
amount

Mathematical Debt Capacity Mathematical

Loanable Amount Evaluation Capacity Analysis
Accuracy Analysis Accuracy

Yes/No 7Yes/No Type Formula Yes/No Yes/No

N N 33,075.00 Compliant
Y Y 12,615.00 Compliant
Y Y 14,355.00 Compliant
Y Y 12,030.00 Compliant
Y Y 13,875.00 Compliant
N N 8,475.00 Compliant
Y Y 16,095.00 Compliant
Y Y 15,615.00 Compliant
Y Y 16,379.64 Compliant
Y Y 30,810.00 Compliant
N N 20,496.00 Compliant
Y Y 14,760.00 Compliant
N N 21,315.00 Compliant

9 9 13 0 0
4 4 0 0 0
13 13 13 0 0
69.23% 69.23% 100.00% N/A N/A
 LSV Analysis of Efficiency in Loan
Check if LSV is Check if new LSV Check if the LSV form
required. was attached and bears the signatures of
completely filled the Client ,Trust Staff,
up and appropriate level of
Management signifying
the actual performance Use the Date Submitted First. If none, use the Date Submitted.
of the activity as well as
review and approval.

LSV is Required for Date Filed / Date

LSV Form Signatories Date Submitted Date Filed
Even Cycles Submitted

Formula Drop-down Drop-down Linked Linked Formula

Required 1 1 10/14/2019 10/14/2019 10/14/2019

Required 2 2 7/15/2019 7/15/2019 7/15/2019
Required 1 2 11/5/2019 11/5/2019 11/5/2019
Required 2 2 11/12/2019 11/12/2019 11/12/2019
Required 1 2 10/25/2019 10/25/2019 10/25/2019
Required 1 2 6/18/2019 6/18/2019 6/18/2019
Not Required 7/9/2019 7/9/2019 7/9/2019
Not Required 9/19/2019 9/19/2019 9/19/2019
Not Required 7/31/2019 7/31/2019 7/31/2019
Not Required 6/5/2019 6/5/2019 6/5/2019
Not Required 10/12/2019 10/17/2019 10/12/2019
Required 2 2 10/28/2019 10/28/2019 10/28/2019
Not Required 10/21/2019 10/21/2019 10/21/2019
Required - - -
Required - - -
Required - - -
Required - - -
Required - - -
Required - - -
Required - - -
Required - - -
Required - - -

10 13
4 1
14 14
71.43% 92.86%
s of Efficiency in Loan Processing Remarks and Other Notes
Indicate the Date Prepared Determination of the Efficiency of the loan Include the attribute regarding alterations if
from the Monthly Report. Number of Working process countersigned especially in PN
Days (Formula-
Based).

Number of Work Evaluation on

Date Prepared Remarks and Other Notes
Days Efficiency

Type Formula Evaluation

10/29/2019 12 Inefficient
7/22/2019 6 Inefficient
11/15/2019 9 Inefficient
11/15/2019 4 Efficient
10/29/2019 3 Efficient
6/21/2019 4 Efficient
7/16/2019 6 Inefficient
9/24/2019 4 Efficient
8/8/2019 7 Inefficient
6/14/2019 8 Inefficient
10/22/2019 7 Inefficient
10/31/2019 4 Efficient
10/28/2019 6 Inefficient
Inefficient
Inefficient
Inefficient
Inefficient
Inefficient
Inefficient
Inefficient
Inefficient
Inefficient

5
Average Processing Days 17
6.15 22
22.73%
 Loan Sampl

Details from B

No. Trust Staff Group Name

TS Name Group Name

Type Type

Production
Supplimental - Housing
Supplimental - Philhealth
Supplimental - Education
Supplimental - Education
Supplimental - Educational-C
 Loan Sample

Details from BIJLI

Member Name Loan Date Loan Amount

Member Name Loan Date Amount

Type Type Type

0 Y Yes
1 N No
2 - Sample Size
12 Percentage
- Educational-C

3
 Attachments
Check if a 1x1 Check if a Co-
photo is maker's ID was
attached to the secured and
form. attached to the
Previous Loan Input Date of 1st Loan loan folder.
Loan Type
Amount Availment

Loan Type Loan Amount Dibursment Date Photo Co-maker ID

Dropdown List Type Type Yes/No Yes/No

0 0
0 0
0 0
N/A N/A
 5

Loan Application Form and Attachment

achments Personal Information

Check if a Indicate the Check if Client Check if Client Check if it has Check if the
Family Co- submission Name matches affixed his/her co-makers' name of the
Maker or or filing date with BIJLI. signature over signature and Group is
Spouse ID was of Printed Name matches with indicated and
secured and application his/her signatrue matches with the
attached to the in the ID data in BIJLI.
loan folder. attached.

Spouse ID/Co- Submission

Client Name Signature Signature Group Name
maker ID Date

Yes/No Type Yes/No Yes/No Yes/No Yes/No

0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
N/A N/A N/A N/A N/A
 Loan Application
Check if the Indicate the Loan Indicate the Loan Indicate the 20%Savings
Client spouse Amount in the Term in the savings balance Retention
has a signature application form. Application form. based on BIJLI Requirement (SRR)
and matches with (APPLIED) savings ledger.
his/her signature
in the ID.

Savings Balance per

Spouse Signature Loan Amount Loan Term CBU Requirement
BIJLI

Yes/No Type Drop-down List Type Formula

0
0
0
N/A
 Loan Application and Approval

Other Requirements on HoPE Loans

Check if the Client Check if the client is Check if the client Check if the loan If Housing Loan,
has existing at least two (2) years has maintained amount granted is check if photo of
Production Loan of membership with 100% repayment of within the loan the house or part
RMF for Housing and the PREVIOUS and limit. to be repaired was
Educational Loan and CURRENT secured and
at least 6 months term production loan. attached to the
of production loan if loan folder.
Philhealth Loan.

Photo
Production Loan Membership Tenure Payment History Loan Limit
Documentation

Formula Formula Yes/No Formula Yes/No

N N -
N N -
N N -
N N -
N N -
N N -
N N -
N N -
N N -
N N -

0 0 0 0 0
10 10 0 0 0
10 10 0 0 0
0% 0% N/A N/A N/A
 2

Loan Approval
If Educational Check if the Check if the Check if the Indicate the Loan
Loan, check if Branch Trust Staff Branch Manager Amount
there is a Bookkeeper affixed affixed his/her affixed his/her Approved
document his/her signature. signature as signature upon
evidencing preparer. review and
enrollement of the approval.
child of the client.

Amount Approved
Enrollment Proof BB Signature TS Signature BM Signature

Yes/No Yes/No Yes/No Yes/No Type

0 0 0 0
0 0 0 0
0 0 0 0
N/A N/A N/A N/A
 P

Loan Proposal
Check if Loan Check if Check if the Check if the amount in the
Proposal is important client name in Promissory Note matches the
attached and details are the PN matches approved amount.
properly filled-up. accurately the ID and
indicated BIJLI.
(interest,
terms,due date)

Amortization Loan Amount in

Loan Proposal (Interest,Terms,D Client name in PN Evaluation
Schedule
ue Date) the PN (in Figures)

Drop-down Yes/No Yes/No Type Type Formula

0 0 0 0
0 0 0 0
0 0 0 0
#DIV/0! NA NA NA
 Promissory Note

Check if the Check if the Check if the Check if the Check if the Co- Check if the
amount of loan amount in Client affixed Client Spouse Maker affixed Witnesses
in PN is correct words matches his/her affixed his/her his/her affixed their
the amount in signature as signature. signature. signature.
figure. recipient and
promisor.

Loan Amount in Witnesses

Amount of Loan Client Signature Client Spouse Co-Maker
PN (in words) Signature
in PN Signature Signature
Yes/No Yes/No Yes/No Yes/No Yes/No Yes/No

0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
NA NA NA NA NA NA
 LRF Disclosure Statement CashFlow
Check if the Check if the Check details in Check if important details Check if it has Cash
Releasing Officer copy of the PN LRF if in Disclosure Statement Flow Analysis Form
affixed his/her note was completely are accurately indicated attached and
signature. provided by the filled-up. and completely signed. completed
client.

Releasing Officer
PN copy LRF Fill-Up Signatory Requirement Casflow Form
Signature

Yes/No Yes/No Drop-down Drop-down Yes/No

0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
NA NA #DIV/0! #DIV/0! N/A
 5

Analysis of Efficiency in Loan Processing

CashFlow
Mathematical Check if the loan Date Submitted Indicate the Determination of
Accuracy amount granted /Filed Date Prepared the Number of
is within the from the Working Days
loanable amount Monthly (Formula-Based).
or Net Weekly Report.
Income
(whichever
applies).

Computation Loanable Amount Fill-up Date Date Prepared Days Processed

Yes/No Yes/No Linked Type (MR) Formula

-
-
-
-
-
-
-
-
-
-

0 0
0 0 Average Processing Days
0 0
N/A N/A
oan Processing

Other remarks and audit notes.

Efficiency of the Include the attribute regarding
loan process alterations if countersigned especially
in PN

Processing
Efficiency Others Matters

Evaluation Remarks
Inefficient
Inefficient
Inefficient
Inefficient
Inefficient
Inefficient
Inefficient
Inefficient
Inefficient
Inefficient

0
10
10 ###
0.00%
 Key Observations Key Risks Relevant Policies and Pr
Describe the observations about the Key Audit Identify policies not complied w
Identify the related risks.
Findings. procedures not performed.
1.1.
CLIENT MELINDA DIAMANTE'S 1ST
CYCLE LOAN WAS PROCESSED 1.2.
WITHOUT BM'S APPROVAL; PN AND
1 APPLICATION FORM WAS NOT SIGNED 1.3.
BY BM;CO-MAKER'S SIGN WAS
INCONSISTENT WITH ID;NO APPROVAL 1.4.
OF BM IN CIBI
1.5.

2.1.

2.2.

2 2.3.

2.4.

2.5.

3.1.

3.2.

3 3.3.

3.4.

3.5.
4.1.
4.2.
4 4.3.
4.4.
4.5.
5.1.
5.2.
5 5.3.
5.4.
5.5.

Guidance on Determining Reportable Audit Findings

Reportable Audit Findings pertain to audit observations that meet one o

r  The rating of a particular attribute, policy, control, or process is bel
r  The rating or observation is recurring with respect to such Branch,
r  The audit observation constitutes a deficiency in the design of inter
r  The audit observation relates to an aspect that affects the efficienc
r  The audit observation constitutes an irregularity in the operations,
 Relevant Policies and Procedures Other Underlying Causes Remedial Actions
Identify policies not complied with or Identify other underlying causes, including
Develop remedial actions.
procedures not performed. deficiencies in internal control.
1.1. 1.1.

1.2. 1.2.

1.3. 1.3.

1.4. 1.4.

1.5. 1.5.

2.1. 2.1.

2.2. 2.2.

2.3. 2.3.

2.4. 2.4.

2.5. 2.5.

3.1. 3.1.

3.2. 3.2.

3.3. 3.3.

3.4. 3.4.

3.5. 3.5.
4.1. 4.1.
4.2. 4.2.
4.3. 4.3.
4.4. 4.4.
4.5. 4.5.
5.1. 5.1.
5.2. 5.2.
5.3. 5.3.
5.4. 5.4.
5.5. 5.5.

able Audit Findings

bservations that meet one or a combination of the following:

cy, control, or process is below 90%, i.e., the deviation rate in the sample is 10%. (Not documented in this template)
with respect to such Branch, or with respect to all branches, i.e., a perceived trend.
ficiency in the design of internal control, or a lack or inappropriateness of policies, or unaddressed risk.
pect that affects the efficiency and effectiveness of standardized processes, and where Management review is deemed necess
regularity in the operations, including unethical and illegal acts, misappropriation of assets, fraudulent reporting, etc.
 Remedial Actions Internal Control Improvements
Develop recommendations for internal control
Develop remedial actions.
improvements.
1.1.

1.2.

1.3.

1.4.

1.5.

2.1.

2.2.

2.3.

2.4.

2.5.

3.1.

3.2.

3.3.

3.4.

3.5.
4.1.
4.2.
4.3.
4.4.
4.5.
5.1.
5.2.
5.3.
5.4.
5.5.

is 10%. (Not documented in this template)

policies, or unaddressed risk.

s, and where Management review is deemed necessary.
riation of assets, fraudulent reporting, etc.