Tally 9.

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Create a Company:
When you start Tally for the very first time you would require creating a company “Create
Company” simply means giving basic information about the accounts Tally is to maintain for you.
 Choose Create Company from the Company Info menu then press Enter key or Press ‘C’.

Name : - Company Name

(Alise) : - Nick Name
Mailing Name : - Company Mailing Name
Address : - Itahari, Sunsari, Nepal
Statutory Compliance For : - None or UK (If you need VAT)
Currency Symbol : - Rs, $, £, €, ¥, IC
Maintain : - Accounts only, Account With Inventory
Financial Year From : - 1-4-2020
Book Beginning From : - 1-4-2020
Tally Vallet Password : - ***** Repeat: - *****
Use Security Control? : - Yes, if you want to control access to tally data, Otherwise No.
Use tally audit features : - Tally Audit allows the administrator or an auditor profile user
to track changes in
accounting information. If you wish to use this facility, select ‘Yes’
Tally Audit will be available only to the administrator, auditor,
through Display of Statement of Account.
Base Currency Information:
Base Currency Symbol : - Rs, $, £, €, ¥, IC
Formal Name : - Nepalese Rupees, Us Dollar, Pound
Sterling, Euro Shit+4 = $, Alt+0163 = £,
Alt+0128 = €, Alt+0165 = ¥
Number of Decimal Places : - 2, 3……………..
Show amounts in millions :-Responding ‘YES’ will display amount in million, ‘NO’
will display as Lakhs & Crores.
Is symbol suffixed to Amount : - Responding ‘YES’ will place currency symbol after the amount
‘NO’ will be before
the amount. [Yes-100Rs./Rs.100- No]
(Note: If any company already created, first of all SHUT COMPANY (Alt + F1) to return back COMPANY INFO
Menu.)
SHUT A Company:
Shut a company means to unload it. It does not mean that you have deleted it. Simply select it again to
load and work on it again.
 Choose Shut Company from Button Bar or Press: Alt + F1 key
 Select Company Name then Press Enter key.

LOAD A Company OR Select Company:

When the company is created it gets loaded automatically the first time. However, you must select the
company to load it.
 Choose Select Company or Press: F1 key from the company info menu then press Enter Key or
Press S.
 Select company name then press Enter key.
 Type Password & User Name. If required.

ALTER a Company:
You can modify, at any time any information given while creating the company.
 First open your company name.
 Click on “F3: Company Info” button from button bar or Press: Alt + F3 key.
 Choose “Alter” Option.
 Choose company which you want to delete
 When Company Alternation window appears, made required changes.
 Press: “Ctrl + A” to save

DELETE a Company:
To Delete an existing company first you load company in alter mode then press Alt+D. A conformation
message will appear.
 First open your company name.
 Click on “F3: Company Info” button from button bar or Press: Alt + F3 key.
 Choose “Alter” Option.
 Choose company which you want to delete
 When Company Alternation window appears, Press: “Alt + D” key.
 Press: “Y” to accept.

To Quit From Tally:

 Choose Quit from Company info Menu.

BACK UP:
The data you enter are stored on hard disk. A copy of entire set of should be kept in of the place (Like
Floppy, USB and CD) etc. even in the hard disk for safety. This process of keeping a copy of the data in
another place is called backup.
 Choose Backup from the company Info. (Alt+F3 / Alt+F1)
 Choose Destination drive.
 Choose Company Name.
 Press Ctrl+A to Save.

RESTORE:
If the original data stored in the hard disk gets damaged or deleted then you can copy back the data kept in
other place. The process of getting back the earlier data in hard disk is known as restore of data.
 Choose Restore from the Company Info.(Alt+F3)
 Choose Source drive.
 Choose company name.
  Press Ctrl+A to save.

F11:Features
The F11: Features are Company-specific and the F12: Configurations are applicable to all the companies in
a data directory. The F11: Features is divided into the following major categories:
 Accounting Features
 Inventory Features
 Statutory & Taxation
You can press F11 (functional key) from any screen of Tally 9 or you may also click on the F11: Features
button available in the button bar, to enable the required features. The F11:Features are specific only to
the company currently in use (for which the said feature is enabled), thereby allowing flexibility of
independently enabling different features for each of the company.
Go to Gateway of Tally > press F11: Features
The Company Features screen is displayed as shown.

There are various settings available under Accounting Features, Inventory Features and Statutory
& Taxation Features, which facilitates the additional information to be entered during voucher
entry.
F1: Accounting Features
The Accounting Features consists of configurations/ functionalities, which generally affects
Accounting transactions and reports. The Accounting features is further sub-divided into six
sections, namely:
 General
 Oustandings Management
 Cost/ Profit Centres Management
 Invoicing
 Budgets/ Scenario Management
 Other Features
Go to Gateway of Tally > F11: Features > Accounting Features or click on F1: Accounts
The Accounting Feature screen is displayed as shown.

Enable required features.

 Integrate Accounts and Inventory: Set “Yes”.
  Income/Expense Statement instead of P & L: Set “Yes” if you want to use Income and Expenses
account instead of Profit & Loss Account. (Applicable for Non-Profitable Organizations.)
 Allow Multi-Currency: Set “Yes” if your company uses different currencies like dollor, pound etc
with Base currency. (Applicable if your company performs International business.) (Note: This
feature actives “Currencies” option in “Account Info” Menu.)
 Maintain Bill-wise Details: Only applicable in Debtors or Creditors. Set “Yes” if you want to track
the record of individual bill record. (This feature affect in Ledger creation window.)
 Active Interest Calculation: Set “Yes” if you want to calculate interest receivable or payable in
Loans. (It enables Interest calculation option in Ledger creation window)
 Maintain PayRoll: Set “Yes” if you want to active payroll feature of Tally. (It activates “PayRoll
Info” menu on “Masters” and “Payroll Voucher” in “Transections”)
 Maintain Cost Centres: Set “Yes” if you want to use Cost Centres. (It enables Cost Centres option
inside “Account Info” menu.)
 Allow Invoicing: Set “Yes” if you want to use invoice method while entering sales or purchase
voucher.
 Use Debit/Credit Note: If you want to use Debit Note and Credit Note voucher to enter Sales or
Purchase return, set “Yes” here. (It affects in Voucher entry.)
 Maintain Budget & Control: This feature enables “Budget” option inside “Account Info” menu and
Credit Limit and Credit Period option inside ledger creation window while creating ledger related
with Sales Account and Purchase account.
F2: Inventory Features
The Inventory features comprises of configurations/ functionalities pertaining to Inventory transactions
and reports. The Inventory features is further sub-divided into seven sections, namely :
 General
 Storage & Classification
 Order Processing
 Invoicing
 Purchase Management
 Sales Management
 Additional Inventory Vouchers
Go to Gateway of Tally > F11: Features > Inventory Features or click on F2 : Inventory
The Inventory Feature screen is displayed as shown.

 Maintain Multiple Godowns: If your company has multiple godowns for storing items and you need
to record item based on godowns, Set “Yes” here. (It enables Godowns option inside Inventory Info
menu.)
 Maintain Stock Categories: Set “Yes” if you want to categories your items. (It enables “Stock
Categories” option inside “Inventory Info” menu.)
 Allow Purchase Order Processing: Set “Yes” if you want to follow purchase order processing.
 Allow Sales Order Processing: Set “Yes” if you want to follow sales order processing.
Working with Account Masters
Account Info Menu
This menu provides following sub-menus if all features are activated from F11:Features:

Groups
Group is a collection of Ledgers of the same nature. There are 28 predefined groups in Tally 9, which are widely used
in the Chart of Accounts of many trading organizations. Out of these, 15 groups are Primary Groups and the
remaining 13 are Sub-Groups.
Among the 15 predefined groups, 9 Groups are Balance Sheet items and the remaining 6 groups
are Profit & Loss A/c items. However, you may also alter the nomenclature of these predefined 28
Groups
The List of Accounts screen is displayed as shown
1. Capital Account
Reserves & Surplus [Retained Earnings]
2. Current Assets
Bank Accounts
Cash-in-hand
Deposits (Asset)
Loans & Advances (Asset)
Stock-in-hand
Sundry Debtors
3. Current Liabilities
Duties & Taxes
Provisions
Sundry Creditors
4. Fixed Assets
5. Investments
6. Loans (Liability)
Bank OD A/c [Bank OCC A/c]
Secured Loans
Unsecured Loans
7. Suspense A/c
8. Misc. Expenses (Asset)
9. Branch/Divisions
Out of the 15 pre-defined primary groups, the following are the six pre-defined groups that
appear in the Profit & Loss Account.
1. Sales Accounts
2. Purchase Accounts
3. Direct Incomes [Income (Direct)]
4. Indirect Incomes [Income (Indirect)]
5. Direct Expenses [Expenses (Direct)]
6. Indirect Expenses [Expenses (Indirect)]
Groups can be created in the following manner:
Go to the Gateway of Tally > Accounts Info. > Groups.
The Groups menu appears as shown below:

Single Group
Create:
From this section, you can create Account Group one by one in following manner:

 Name: Write the name of group.

 Alias: Write nick name of group if any. (Not necessary)
 Under: Choose one of the group provided by Tally.
 Press: “Ctrl+A” to save group.

Display:
From this option, you can display the details of any particular group
 Choose “Display”
 From given list of group, choose one which details you want to view.
Alter:
From this option, you can change or remove any specific group.
(Note: You can not delete default and any those group where already any ledger assigned.)
 Choose “Alter”
 Choose any group which you want to modify or delete.
 Modify any changes and Press: “Ctrl+A” to save or Press: “Alt + D” to delete

Multiple Groups
You can use this section if you want to create multiple groups under any specific main group without
entering extra information. You can also view or alter group in multiple manner.
Currencies
You can create multiple currencies and their exchange rate with Base Currency defined while creating
company.
To create currencies:
 Go to “Account Info”
 Choose “Currencies”
 Choose “Create”
 Fill all necessary field as per your requirement.
 Save it
Defining rate of exchange:
 Go to “Account Info”
 Choose “Currencies”
 Choose “Rate of Exchange”
 Fill all necessary field.

Ledger
This menu provides following options:

Create:
If you want to create ledger with fewer
details but in fast pace, use Multiple
Ledgers section. Use Single Ledger
section if you want to use more details.
 Choose “Create” option from
Single Ledger section.
 Fill following field:
o Name: Name of ledger.
o Alias: Write nickname
if any.
o Under: Choose suitable
group for current ledger.
o Currency of Ledger:
Choose currency
symbol for current ledger. (Only display if you activated Multi-Currencies from features
menu)
o Inventory values are affected?: - Set “Yes” if you are going to create ledger under Sales
Account or Purchase Account group.
o Pricing Level Applicable: Only activated while you are going to created ledger under
Debtors or Creditors. Set “Yes” if you want to use different price level.
o Maintain Balances Bill by Bill: Like Pricing level, it is also activated while you create ledger
under Debtors and Creditors Group. Set “Yes” if you want to manage bills.
 o Default Credit Period: Only applicable on Debtors or Creditors. It allows you to set credit
period for debtors and creditors.
o Set Credit Limit: Only applicable on Debtors or Creditors. It allows you to set credit limit.
o Cost Centres are applicable: Set “Yes” if you want to assign current ledger any specific cost
centres. (Only activated if you enable it from features.)
o Activate Interest Calculation: Set “Yes” if you want to apply interest calculation on ledger
related with Loan or Loan and Advance group.
o Mailing Details: Only activated if you are going to create ledger under Sundry Debtors,
Sundry Creditors, Loans, Loans & Advance group to provide mailing information of any
specific party.
o Tax Information: This section allows you to enter tax or vat related information.
o Opening Stock: Enter opening stock if any.
o Press: “Y” to save changes.

Display:
You can display the information of any specific ledger from here.
 Choose “Display”
 Choose any particular ledger from the list to view information.
Alter:
You can modify or delete any specific ledger from here.
 Choose “Alter”
 Choose any particular ledger from the list.
 Made any changes and Press: “Ctrl+A” to save or press: “Alt+D” to delete.

Inventory Info Menu

This menu provides following options if all features are activated from F11:Features:

Creating Stock Group:

 Choose “Stock Groups” from “Inventory
Info” menu.
 If you want to create Groups with details,
choose “Create” from “Single Stock
Group” section or Choose “Create” from
“Multiple Stock Groups” if you don’t need
additional details.
 Fill following field as per required:
o Name: Enter the name of group.
o Alias: Enter nick name if any.
o Under: Choose parent group for current group.
o Can Quantities of items be ADDED: Set “Yes” here.
o Save your record.
Note: Use “Display” option to view details about any particular group and use “Alter” option to modify or
delete any specific group.
Creating Stock Categories:
 Activate Stock Categories from F11:Features first.
 Choose “Stock Categories” from “Inventory Info”
 Choose “Create” from “Single Stock Category” if you want to add additional details or Choose
“Create” from “Multiple Stock Categories”
 Fill following fields:
o Name: Enter the name for category.
o Alias: Enter nick name if any.
o Under: Choose parent category for current category.
 Save the record.
Note: Use “Display” option to view details about any particular category and use “Alter” option to modify
or delete any specific category.
Creating Unit of Measures:
 Choose “Units of Measure” from “Inventory Info” menu.
 Choose “Create” option.
 If you want to create single unit like cartoon, kilogram, litre, dozen
etc:
o Press: “Backspace” key from keyboard.
o Choose “Simple”
o Enter the symbol for current unit like kg for kilogram, doz for
dozen etc. in “Symbol” box.
o In “Formal Name”, type formal name for current unit.
o In “Number of Decimal Places”, enter required number of decimal places.
 If you want to create compound units like crt of 10 pch, doz of 12 pcs etc:
o Create all simple unit first because compound units are based on simple unit.
o Press: “Backspace” key from keyboard.
o Choose “Compound”
o In “First Unit” box, choose large unit like crt, doz
etc.
o Enter conversion rate.
o In “Second Unit” box, choose small unit.
o Save your record.

Creating Godowns:
 Activate Godowns from Inventory Features (F11: Features)
 Choose “Godowns” from “Inventory Info” menu.
 Choose “Create”
 In “Name” field, enter the name of godown.
 In “Alias”, enter nick name if any.
 In “Under”, choose required parent godwon for current godown.
 Save the record.

Creating Stock Items:

 Choose “Stock Items” from “Inventory
Info” menu.
 Choose “Create” from “Multiple Stock
Items” if you want to create items with
fewer details. Otherwise choose “Create”
from “Single Stock Item”
 Fill following field:
o Name: Enter name of item.
 o Alias: Enter nick name if any.
o Under: Define group for current item.
o Category: Define category for current item.
o Units: Choose desire unit for current item.
o Rate of VAT: Apply VAT rate if VAT rate is based on Item price.
o Opening Balance: Enter opening balance information if any opening balance exist.
 Save the record.
VOUCHER ENTRY
Accounting Vouchers
A voucher is the basic recording document. To input any data into Tally, you must use a voucher.
Inputting data through the voucher entry mode may be called creating a voucher or voucher entry.

 Go to “Accounting Vouchers” from “Transection” section of “Gateway of Tally”

 Choose appropriate voucher types from button bar to enter transections.
Tally provides following types of vouchers:

1. Receipt Voucher (F6)

The Receipt Voucher is for all receipts into the Cash/Bank Account. Cash/Bank account must be debited in
this voucher. Without Cash/Bank account Tally does not allow you to enter transection through this
voucher.

2. Payment Voucher (F5)

The Payment Voucher is for all payments through the Cash/Bank Account. Cash/Bank account must be
credited in this voucher. Without Cash/Bank account, Tally does not allow you to enter transections.
3. Contra Voucher (F4)
Only use for contra entries. In Contra entries, Only Cash Account and Bank Account are allowed.
4. Journal Voucher (F7)
This is an adjustment between any two or more ledgers. This voucher is used to record for depreciation,
outstanding income & expenses, fixed assets purchase or sales in credit. Without modifying it from
Configure menu, Tally does not allow you to enter Cash or Bank account through this voucher.

5. Sales Voucher (F8)

All cash or credit sales are entered through this voucher. To use this voucher, you need to create Sales A/C
first under Sales Account group. (Note: Do not use this voucher to enter Fixed Assets sales.)

6. Purchase Voucher (F9)

All cash or credit purchases are entered through this voucher. To use this voucher, you need to create
Purchase A/C first under Purchase Account group. (Note: Do not use this voucher to enter Fixed Assets
purchase.)

7. Debit Note (Purchase Return: Ctrl + F9)

Use this voucher if you returned purchased items.

8. Credit Note (Sales Return: Ctrl + F8)

Use this voucher if you receive sold items as return.

Inventory Vouchers
Inventory voucher provides two vouchers 1) Stock Journal and 2) Physical Stock. Here, Stock Journal is
basically used for transferring items from one godown to other and Physical Stock Journal is used to verify
real stock and stock shown by Tally.
1.Stock Journal:
This inventory voucher is used for transferring goods from one godown to another.

 Select “Inventory Vouchers” from Gateway of Tally Menu.

 Press: “Alt + F7” or click on “F7: Stk Jrnl” button from button bar.
 From “Source” side, choose Items
which you want to transfer, select
Godown, Qunatity and Rate.
 From “Destination” side, choose
Item name, Godown where you
want to place and other
information.
 Finally, Save it.

2.Physical Stock
This inventory voucher is used to verify
physical stock available in Godown with
Stock shown by Tally.
 Select “Inventory Vouchers” from
“Gateway of Tally”
 Press: “Alt + F7” or click on “F7: Phys Stk” from button bar.
 Specify item name, godown and other information.
 Save it.

Interest Calculation
If you receive loan from other person and you give loan another person then you have to calculate interest.
To Activate Interest Calculation:
 Press F11 key.
 Accounting Features.
 Active Interest Calculation – Yes.
Some Examples:
2. Loans receive from Market limited Rs.900000. Interest rate 2% as a calendar months.
 First of fall you have to create Ledger (Market limited) under Loan (Liabilities).
 Active Interest Calculation - Yes.
 Then, you have to posting Receipt Voucher.
3. Loan given to Kantipur Institute Rs. 300000. Interest rate is 15% as calendar months.
 First of fall you have to create Ledger (Kantipur Institute) under Loan & Advance (Assets)
 Active Interest Calculation – Yes.
 Then, you have to posting payment voucher.
4. Loan given to Mechi Trade Concern Rs.200000. Interest Rate is 4% as calendar months.
5. Loan receives from Dang Trade Concern Rs.600000. Interest rate is 2% as calendar months.
6. Loan taken from Himalayan Acadamy Rs. 1000000. Interest rate is 16% as calendar months.
To Display Interest:
Gateway of Tally.
Display.
Statements of Accounts.
Interest Calculations.
Interest receivable/ Interest Payable.
Press F2
Give date range for interest calculation
Credit Limit:
Credit limit is set for party ledger under sundry debtor or creditor. Normally management evaluate credit limit for
safety credit granted to party.
 To Activate Credit Limit:
 Press F11 Key.
 Accounting Features.
 Maintain Budget and Controls – Yes.
After setting it for party ledger if you try to enter a voucher that exceed credit limit, tally will refuse to accept entry.
 Gateway of Tally.
 Select A/C Info.
 Select Ledger.
 Select Credit Limit.
 Select Sundry Debtors For example: Ram & Company and set amount again set for sundry debtors ABC
Company and set amount.
 Finally accept it.