Tally ERP 9
Tally ERP 9
Tally ERP 9
Tally.ERP 9 Start-up
You can start Tally.ERP 9 using any of the following ways: Click on Start > Programs > Tally.ERP 9 >
Tally.ERP 9 icon or Double-click on the Tally.ERP 9 on the desktop
Select Alt+f3
Double-click : Press and release the left mouse button twice, without moving the mouse pointer off the
item
Choose : Position the mouse pointer on the item and click the left mouse button
Select : Position the mouse pointer on the item and double-click the left mouse button
Quitting Tally.ERP 9 To toggle between this screen and the Calculator area at the bottom of the screen,
press Ctrl+N or Ctrl+M as indicated on the screen To minimize the Info. Panel, press Close (X) button on
the right side of the Info. Panel and to restore, click ^ appearing on the bottom centre of the screen
Press ESC until you see the message Quit? Yes or No? Press Enter or Y, or click Yes to quit Tally.ERP 9
Alternatively, to exit without confirmation, press Ctrl+Q from Gateway of Tally You can also press
Select a Company
To Select a Company, Go to Gateway of Tally > press Alt+F3 (Company Info.) > Select Company Tally.ERP
9 displays the List of Companies screen with all the companies created in an alpha-betical order Select the
required company from the list In case two or more companies are loaded, click on the company which
you need to work on. The selected company will be highlighted and will appear on top of the list
Alter a Company
To Alter a Company, Go to Gateway of Tally > press Alt+F3 (Company Info.) > Alter Select the company
which you need to alter from the List of Companies and press Enter to view the Company Alteration screen
Alter the company details as required and accept the screen
Shut a Company
To Shut a Company, Go to the Gateway of Tally > press Alt+F3 (Company Info.) > Shut Company Select
the company which you need to shut from the List of Companies You can also use Alt + F1 to shut a
Company from the Gateway of Tally screen You can also access these functions, by selecting the
appropriate button from the button bar
Go to Gateway of Tally > F11: Features > Statutory & Taxation or click on F3: Statutory The F3: Statutory &
Taxation screen is displayed as shown:
F12: Configurations
In Tally.ERP 9, the F12: Configuration options are
provided for Accounting, Inventory, Payroll, E-
mailing, Data, Printing options, TDL etc., and are
user-definable as per your requirements. The F12:
Configuration options are applicable to all the
companies residing in that Tally.ERP 9 Data
Directory. The F12: Configuration options vary
depending upon the menu display. i.e., if you press
F12: Configure from Voucher entry screen, the
respective F12: Configuration screen is displayed. Go
to Gateway of Tally > press F12: Configure The
Configuration screen is displayed as shown:
General Configuration
In General Configuration screen, you can configure Country Details, Style of Names, Dates and Numbers in
the General configuration screen. Go to Gateway of Tally > F12: Configure > General
Numeric Symbols
In Numeric Symbols screen, you can configure Number Styles and Symbols used to represent Positive
Numbers, Negative Numbers, Debit Amounts and Credit Amounts by using Numeric Symbols. Go to Gateway
of Tally > F12: Configure > Numeric Symbols
E-Mailing Configuration
Data Configuration This configuration helps you to define settings related to email such Email Server,
Server Address, Authentication details and so on. Go to Gateway of Tally > F12: Configure > E-Mailing
This configuration helps you to define location of Language Files, Tally Configuration File, Export Files, Data
Files and details of the companies to be loaded on startup. Go to Gateway of Tally > F12: Configure > Data
Configuration
TDL Configuration
This screen provides details regarding TDL Configuration viz., Local TDLs, Account TDLs & Remote TDLs
enabled for the product. Go to Gateway of Tally > F12: Configure > TDL Configuration
Advanced Configuration
This configuration helps you to specify Client/Server Configuration, Connection configuration and Proxy
configuration for ODBC connectivity and Synchronisation of Data. Go to Gateway of Tally > F12: Configure >
Advanced Configuration
3.2 Multi-Currency Go to Gateway of Tally >Company Info. (Alt+ F3) >Create Group Company
Specify name of the Group Company and other information. Select companies (already created) to
be grouped together A group company is automatically created, once you have created more than one
company. Now, you can load and work on any one of the companies.
Many Organizations have transactions in more than one currency. Such transactions have to be recorded either in
the base (home) currency or in the foreign currency. If the transactions are recorded in home currency, the rate at
which the foreign currency is exchanged should be recorded as well. Tally.ERP 9 allows you create and transact in
multiple currencies. Tally.ERP 9 uses the term base currency for the currency in which your account books are
kept. Foreign Exchange is used inter-changeably with foreign currency. The base currency is specified while
creating the company. Tally.ERP 9 makes it easy to manage multiple currencies, automatic calculations of
exchange rates, automatic conversion of any currency used to record a transaction to the currency of the account,
etc. You can generate an invoice for your foreign customers in their currency and also receive payments in the
same or different currency. The impact of gain or loss in Forex is reflected immediately. You can also view and
print Reports and Ledger Accounts in the currency of the transaction that has been entered or base currency.
To use Multi-currency feature,
Step 1 : Enable Multi-Currency Feature Go to Gateway of Tally > F11: Features > F1: Accounting Features
Set Allow Multi Currency to Yes
Step 2 : Create Multi-Currency Go to Gateway of Tally > Accounts Info. > Currencies > Create
Enter the Currency Symbol and other details
Step 3: Define Rate of Exchange Go to Gateway of Tally > Accounts Info > Currencies > Rate of Exchange.
Specify the Date for Rate of Exchange and other details (Standard, Selling and Buying). You can now enter
Select the required currency (in which you want to view the report) Specify the Rate of Exchange for
Complete the transaction and save Memo Vouchers can be effectively used in creating Scenarios. Entries made
through these vouchers become a part of a scenario management and you can view reports on the scenarios by
including memo vouchers.
To view the Memorandum Register,
Go to Gateway of Tally > Display > Exception Reports > Memorandum Vouchers Select a month or Click F2:
Period to specify a date range for viewing the report for differ-ent periods.
3.6 Postdated Vouchers
per needs.
3.8 Sales and Purchase extracts
To generate Extract of Purchase Register, In Tally.ERP 9, you can generate extract of the report on
Sales and Purchase Registers. The extract report provides you consolidated figures for both debit and
credit balances for all groups and ledgers. With this report you get the complete Sales / Purchase
Turnover figures for any period.
Go to Gateway of Tally > Display > Accounts Books > Purchase Register
Select any month
Note-To generate day-wise extract of Purchase, in F12: Configure of the Purchase Register screen, set Periodicity to use to
Daily.
From the Ledger Monthly Summary report, select a particular month and press Enter
Step 2: Enable Ledger for Interest Calculation Go to Gateway of Tally > Accounts Info->Ledger-> Alter. Select a
ledger for which interest calculation has to be activated.
Set Activate Interest Calculation to Yes (Set this field to Yes for each specific ledger account for which interest
is to be calculated.
Specify information regarding Rate of interest (%) and Style as per requirements
Tally.ERP 9 automatically calculates interest for ledgers for which interest calculations option is activated. To view
Interest Calculation Report, Go to Gateway of Tally > Display > Statements of Accounts > Interest Calculations >
Receivables / Payables/Ledger
Note-To specify or change the rate of interest at the time of entering the transaction, set Override Parameters for each
Transaction to Yes in the Ledger creation mode.
Flexible Invoicing
To create Compound Units, create two simple units of measure (as mentioned earlier) and then
To view Reports in Alternative Units, Go to Gateway of Tally > Inventory Info. > Units of Measure->Create.
Select Unit Type as Compound
Select First Unit and enter Conversion units
To enter an Invoice, In Tally.ERP 9, you have flexibility to invoice items or ledger accounts directly to
generate sales invoices. The details that you can include or exclude in an invoice is based on the
business needs for instance, you may want to print batch number, Manufacturing as well as expiry date,
additional description for items, show discounts on the invoice and so on.
Go to Gateway of Tally > Accounting Vouchers > Select Sales (F8)
Press F12: Configure, to activate or deactivate the features as per requirement
Tally.ERP 9 allows the user to enter discount for each and every Stock Item and also automati-cally calculates and
displays the discounted value in the invoice. To activate discount column in Invoicing
Press F11: Inventory Features > Set Separate discount columns for Invoices to Yes
Purchase Invoices in Invoice Format, Go to Gateway of Tally > Accounting Vouchers > Select Purchase (F9)
Select Party's A/c Name
4.5 Separate Actual and Billed Quantities Go to Gateway of Tally 4.5 Separate
Actual and Billed Quantities
There are situations when you have to invoice the customer for a particular quantity but actually supply a
different quantity. Tally.ERP 9 allows you to handle such situations with the hlep of Use different Actual
and Billed Qty option. Using this option, you can specify different acutally and billed quantities in the
same invoice. The Actual quantity updates the stock balances and Billed quantities affect the books of
accounts. This feature is widely used to record supply of free items. further, this option will be useful
when you have to supply free item(s) for sale of a fixed number of goods or if you have to supply free
samples to your customer.To enable Actual and Billed Quantity in Invoices,
Press F11: Inventory Features, set Use different Actual and Billed Qty to Yes To enter Actual and
Billed Quantity in Invoices, Go to Gateway of Tally > Accounting Vouchers > F8 (Sales in Invoice
mode)
Enter quantities under Actual and Billed Qty columns
Specify the Rate & other details
Save transaction.
Note-The Actual Qty affects the stock balances while the Billed Qty affects only the Books of Accounts.
Save screen
To view POS Register,
Go to Gateway of Tally > Display > Account Books > POS Register You can view the sales made through Gift
Vouchers, Credit/Debit Card Payment, Cheque, Cash and Total details.
Lesson 5: advanced Inventory Management
Tally.ERP 9 provides you the capability to record inventory transactions without changing the way you do your
business. It provides predefined Inventory vouchers to suit your business requirements besides allowing you to
create userdefined voucher types and flexibility to track your inventory at any point/stage/process and numerous
other features. Following are the some of salient features, which makes Tally.ERP 9 best for advanced inventory
management.
Stock Query
Sub-Godowns
Tracking Inventory
Bill of Materials
Job Costing
Reorder Levels
Stock Query
Stock query offers an option for the user to get a good idea of what is the stock position of a par-ticular item as
well as items that belong to the same category or group. The stock query report displays not only the item but also
items within the same category or group. It displays the Stock Item details such as closing stock quantities and
value and also in which Godown it is available, standard selling price, Last purchase and sale quantity and prices,
batch details. The user can configure the screen to show remarks also. In F12: Configure screen of the Stock Item,
activate all the related parameters to Yes as shown
Enter the required details in the stock item alteration screen as shown here.
5.3 Sub-Godowns
Using Tally.ERP 9, you can create Sub-Godowns (multiple levels of Godowns). While creating sub-
Godowns you have to specify name and the parent Godown under which it has to be created. Tally.ERP
9 also allows you to create Virtual Godowns. Virtual Godowns do not allow storage of materials. They are
useful when a city has more than one warehouse Godowns, e.g. in a city where you have 2 warehouses
you can have Godown such as Jayanagar or Indiranagar and Bangalore being the city is setup as
Godown where Allow Storage of Material is set to No. In this case, Bangalore is a virtual godown,
logically as it does not exist, but still you can generate a stock statement for Bangalore godown.
5.4 Stock transfers to Godowns
To transfer materials (Stock Transfer), Tally.ERP 9 allows you to transfer materials from one Godown to
another. The transfer of materials is done using Stock Journals. Tally.ERP 9 also provides you the facility
to create voucher class, which help in simplifying the transfer of materials between godowns.
Go to Gateway of Tally > Inventory Vouchers > Alt+F7 (Stock Journal)
Select Stock Item in Source column and the Godown particulars
Select Stock Item and Godown particulars in Destination column
To set Valuation Method for a stock item, In Tally.ERP 9, you can evaluate the value of inventories
using multiple Stock Valuation methods viz., Average Cost, Average price, Last Purchase cost, Last
Sales price, FIFO etc. Tally.ERP 9 offers you the flexibility to have different stock valuation methods for
every item or the entire stock of the company which is valued based on the specific type of costing
method, chosen at the time of reporting. The user is allowed to view different methods of stock valuations
in multiple columns.
Go to Gateway of Tally > Inventory Info. > Stock Items > Alter
Select the Stock Item
Press F12: Configure and set Allow ADVANCED entries in Masters to Yes
In Stock Item Alteration, specify the required Costing Method
Specify the Batch No., Mfg Date and Expiry Date details
Specify the Batch No., Mfg Date and Expiry Date details
Go to Gateway of Tally > Stock Summary
Press F12: Configure, set Expand all levels in Detailed Format to Yes and save the screen
Press Alt + F1 for detailed mode, Tally.ERP 9 displays all stock items along with their batch details
Step 1: Enable Order Processing Tally.ERP 9 facilitates Order processing right from placing the order
for supply of materials and receiving an order from the customers. It provides all the required vouchers,
features and options to process Purchase Orders as well as Sales Orders. Using the Order Processing
functionality of Tally.ERP 9, you can also generate reports for outstanding purchase and sales orders.
You may also e-mail the PO to suppliers from within Tally.ERP 9 using e-mail option.
Similarly, you can also create Sales Orders for orders received from Customers, by pressing (Alt+F5)
voucher entry screen.
To view Order Summary Reports, Go to Gateway of Tally > Display > 1:Enable Tracking Numbers
Generally, Invoices are sent along with the goods sold. However, there are certain instances,
where the goods are despatched first and then the invoices are sent later or vice versa. In such
cases, the stocks balances are not updated simulnateously with the books of accounts.
Tally.ERP 9 provides facility to use tracking numbers, wherein you can enter Receipt Note and
Delivery Notes with tracking numbers and track the receipt and despatch of goods. Although
these vouchers do not affect your accounts they are displayed in the Profit and Loss A/c under
the heading Purchase Bills to Come under Purchase Accounts and Sales Bills to Make under
Sales Accounts.
To enable Tracking Numbers, Go to Gateway of Tally > F11: Inventory Features Set Use
Tracking Numbers (Delivery/Receipt Notes) to Yes
Tally.ERP 9 prompts for Additional Cost Details for screen for the Stock Items
Select
Expenses ledgers like Freight, Packing and enter their rates Save the voucher
Method 2:
At times, it may happen that you have completed the
purchases entry and want to book additional costs later. In
such cases, follow the steps given below : Go to Gateway of
Tally > Accounts Info. > Ledgers > Create In the Ledger
Master creation screen, set Inventory values are affected to
Yes
To book Additional Cost of Purchase
Go to Gateway of Tally > Accounting Vouchers > F5
(Payment) Select additional costs Ledger Account (e.g.
Customs Duty, Taxes, Freight etc) Select the required Stock
Item Enter value for Amount in Item Allocations screen
Select other stock items and follow the same process The
above process automatically updates the value of the stock
item.
To view Report,
If you wish to view the additional cost details for stock items for
purchases Go to Gateway of Tally > Display > Inventory Books > Movement Analysis > Stock Item
Analysis Select Stock Item from List of Items, Tally.ERP 9 displays details of item purchased
Press Enter to drill down to get information on Qty, Basic Rate & Value, Additional cost, total value and
effective rate etc.
Tally.ERP 9 displays the total additional cost, effective cost and the effective rate
Step 2: Create Godowns for Job Costing Go to Gateway of Tally > Inventory Info. >
Godowns > Create In the Godown Creation screen,
AllowStorage of Materials is automatically set to Yes
Selectthe required Cost Centre from the list of Cost Centres, in the Set Job/Project Name for Job
Costing field
Save to accept
Step 3: Create Ledgers for Job Costing Go to Gateway of Tally > Inventory Info. > Ledgers >
Create
Enter the name of the Ledger
Specify the Group Name in the Under field
Set Cost Centres are applicable to Yes
Step 4: Create Stock Journal Voucher Class for transfer and consumption
Go to Gateway of Tally > Accounts / Inventory Info. > Voucher Types > Alter Tab down to Name
of Class field and specify Transfer Class and press Enter
Set Use Class for Inter-Godown Transfers to Yes, you will prompted back to the Name of Class
field in Voucher Type creation/alteration screen
Type Consumption Class under Name of Class and press Enter
Set Use Class for Job Costing Consumption to Yes
Save screen
Step 5: To create Transfer Journal Voucher
Go to Gateway of Tally > Inventory Vouchers > (Alt +F7) Stk Jrnl
Select Transfer Class as the Voucher Class
Select Stock Items to be sent from company's godown in Source column (left side) with Qty details
Specify same items and mention Job worker's Godown details in Destination column
The Transfer of Materails voucher will appear as shown :
The Stock Ageing Analysis report is significant report, which is very useful to you to know, how fast the
inventory of various stock items is moving. This allows your management to decide the production plan
and its schedule. The report by default shows you the ageing period for each and every stock item, by
date of purchase. However, you can select the style of ageing, by selecting the option Ageing Style (i.e.
By date of Purchase, By Mfg date, By Expiry Date, To be expired). You can also change the period of
ageing, by selecting the F6 option. Tally.ERP 9 provides you flexibility to specify combination of expiry
date and ageing for monitoring goods of perishable nature / pharmaceutical industry.
To view Stock Ageing Analysis report, Go to Gateway of Tally > Display > Inventory Books >
Ageing Analysis
Press F6, to change the period
Press Alt + S, to change ageing style
Press Alt + B, to get information on expired batches (Food / Pharmaceutical industry)
To view Batch related Stock Ageing Report, Tally.ERP 9 has a facility to generate batch related stock
reporting. If you look at the ageing analysis you can view items with their batches references, dates of
Mfg and Expiry dates. You can also get a report on those items whose shelf-lives have expired or likely to
expire. You can move those fast by offering discounts or returning to the manufacturers (as in the case of
food and medicine stocks). You can also view ageing reports for all batches.
Go to Gateway of Tally > Display > Inventory Books > Ageing Analysis
Select any Stock Group or Primary to display all Stock Groups
ERP 9 displays all stock items with their batch details, mfg date and expiry date. Using (Alt+B) Expired
batches, you can view those items that are past their expiry dates.
5.18 Reorder Levels
To Enable Reorder Levels, It is essential for your company to maintain sufficient inventory levels to cater
to the growing needs of your customers and smoothly run your business. In order to have adequate
stocks, you have to maintain information in respect of consumption pattern and reorder levels. Tally.ERP
9 provides you facility to maintain reorder level details for each stock item. You can define reorder levels
as well as minimum order quantity for stock items based on the consumption pattern and as per
requirements for a specific period (i.e. Days, Months, Weeks, and Years). Tally.ERP 9 also provides you
information on stock items whose balances have gone below specified reorder levels.
Go to Gateway of Tally > F11: Inventory Features > Set Allow Purchase Order Processing to Yes
To specify Reorder Levels,
Go to Gateway of Tally > Inventory Info. > Reorder Levels > All items/Groups
Specify Reorder Quantity, Minimum Order Quantity levels, Period and Criteria details.
Save screen
To view Stock item wise, Go to Gateway of Tally > Display > Inventory Books > Stock item
Select the Stock Item
Press F7 (Show Profit)
Press Enter to drill down further to get transaction wise profitability (Only for outward entries). To view
Invoice Wise, Go to Gateway of Tally > Display > Account Books > Sales Register Select a month
to display sales entries
Press F7(Show Profit)
Lesson 6: The Technology Advantage of
Tally.ERP 9
6.1.2 Data Reliability and automatic recovery Tally.ERP 9 uses a recursive object oriented, flexi-
field, flexi-length embedded database engine giving a compact and fast performance. The in-built
database engine also ensures that you do not need to install or understand any third party database
like most other applications. Tally.ERP 9 is completely maintenance free without any administration
required from your side. The performance is reflected with most of the reports coming up instantly.
Overall you get a smooth experience with a lower cost of ownership. Tally.ERP 9 provides a high level of
reliability of data with several technologies built into it. Your data does not get corrupted even if there is a
sudden machine shutdown or network breakdown or power cut. This is ensured using the concept of
transaction atomicity?? which is supported by the object oriented storage. Tally.ERP 9 uses data integrity
checks intensively to detect any change to your data by external means. Any corruption happening in this way
will be instantly detected as the program operates the data with a timely warning to you. Besides providing a
warning, Tally.ERP 9 provides you a unique capability to recover from most corruptions by allowing you to
simply rewrite the data. The corrupted data is then discarded and you can continue with normal operations, at
the most re-entering the corrupted transactions or masters only.
Procedure:
Load Company > Press Alt+F2 (Change Period)
Minimize Tally.ERP 9
Open a new Excel worksheet > Data > Import External Data > Data Import
Select Tally ODBC_9000 as Data Source
Click Open
Tally.ERP 9 connects to data source and displays Tally.ERP 9 Wizard query screen -> select the
columns you would want to
include in the query.
6.10 Others
Print Preview:
Before printing any report you would ideally like to view the content and format of reports / Invoices / Vouchers.
Tally.ERP 9 offers you a facility to preview the report before printing or mailing. This is the print preview option.
Selection of Company data by the Administrator
Go to Gateway of Tally > Click F1 to select a company
Against Directory the path of the Data folder displays
Against Name, select the required company from List of Companies
Press Enter
Generation of Report
Go to Gateway of Tally > Balance Sheet
Click Alt+F1 to view a detailed report
Access to Company data to make entry by the user
Go to Gateway of Tally > Click F1 to select a company Against Directory the path of the Data folder displays
Againstthis field use Backspace key to enter the path of the shared folder Data, located on the Administrator's
system Select the required company from List of Companies Save screen
Accounting entry by the user
Go to Gateway of Tally > Accounting Vouchers
Select the required voucher screen (e.g. F5- Payment/F6 - Receipt)
Make the required entry
Save screen
6.11 Internal Backup / Restore
To take a Backup: Tally.ERP 9 has in-built user friendly features of backup and restore. You can take a
backup in the local hard disk or any external media. Tally.ERP 9 provides you with the capability to take
backup of one or more companies or all companies in a single directory.
Click Alt+F3 > Backup
Select Source (specify path)
Select Destination (specify path)
Select the Company/Companies for data backup
Save screen.
To Restore data:
Click Alt+F3 > Restore
Select Destination (specify path)
Select Source (specify path)
Select the Company/Companies for data restore
Save screen
Lesson 7: Statutory Compliance Capabilities
Tally.ERP 9 provides the following Statutory Compliance Capabilities namely,
Value Added Tax (VAT)
Service Tax
Tax Deducted at Source (TDS)
Excise (Manufacturers & Dealers)
Fringe Benefit Tax (FBT)
Tax Collected at Source (TCS)
Central Sales Tax (CST)
The VAT Reports menu consists of two reports, namely VAT Computation VAT Forms VAT
Return Forms VAT AnnexuresVAT Computation Report To view VAT Computation Report
The VAT Computation report displays various types of Input VAT Tax and Output VAT tax
ledgers employed and transacted during voucher entry. Tally.ERP 9 provides a clear-cut
presentation on how VAT is computed for a given period. It also provides a bird's eye view of all
transaction related t Go to Gateway of Tally > Display > Statutory Reports > VAT Reports > VAT
Computation
o VAT.
VAT Forms The VAT Return Forms are State specific VAT Forms and Annexures to be submitted by
the regis-tered VAT Dealer on Monthly / Quarterly basis. To print VAT Return Forms Go to Gateway of
Tally > Display > Statutory Reports > VAT Reports > VAT Forms > VAT Return Forms > Form VAT
100
Similarly, to generate VAT Annexures follow the path given below and print the annexures Go to
Gateway of Tally > Display > Statutory Reports > VAT Reports > VAT Forms > VAT Annexures
To view the Service Tax Payable Report in detailed mode, press Alt+F1
To view Input Credit Form, Go to Gateway of Tally > Display > Statutory Reports > Service Tax
Reports > Input Credit Form
7.3 Tax Deducted at Source (TDS)
Tax Deducted at Source is one of the modes of collecting Income Tax from the taxpayers as per the
rates mentioned under IT Act and Rules. The deductor of the Tax (TDS) deducts the tax from the
deductee, on payment of specified Incomes and deposits the same to the credit of Central Government
within the specified period alongwith the challan in prescribed format. Tally.ERP 9’s TDS feature is
designed to handle all your TDS requirements easily and with complete flexibility. It allows you to
configure the TDS ledgers, by specifying the nature of payments and type of assessee along with the
TDS rates. With the help of Tally.ERP 9, you can generate and file Quarterly/Monthly Returns, Challans
viz., Form16 A and Certificates in prescribed formats. You can also generate e-TDS and file in NSDL
compatible formats.
7.3.1 Activate Tax Deducted at Source (TDS)
To activate TDS in Tally.ERP 9, follow the steps given below : Go to Gateway of Tally > F11: Features
> F3: Statutory & Taxation Set Enable Tax Deducted at Source to Yes Enable Set/Alter TDS
details to Yes
The Company TDS Deductor Details appears Specify the TAN Number,
IT Circle, Deductee Type and other details Save screen Specify PAN/Income Tax No. Save
F11: Statutory & Taxation screen7.3.2 View Deductee Types To view Deductee Types predefined in
Tally.ERP 9, Go to Gateway of Tally > Display > Statutory Info. > Deductee Types Select the
Deductee Type (For e.g., select Company Resident). from theTo create TDS ledgers in Tally.ERP 9,
follow the steps given below : Go to Gateway of Tally > Accounts Info. > Create Type the Name of
the Ledger Select the required Group Select the Type of Duty/Tax as TDS Select the required
Nature of Payment from the drop down list 7.3.5 Create TDS Transactions To create transactions
involving TDS, follow the steps given below : Step 1 : Booking of Expenses and TDS Deduction Go to
Gateway of Tally > Accounting Vouchers > F7: Journal Select the Expenses Ledger and total
amount in the Debit side Select the Party Name and the amount in the Credit side Press Enter, the
TDS details screen appears Step 2 : Payments to Third Parties after TDS deduction To account for
payment made to party after deduction of TDS Go to Gateway of Tally > Accounting Vouchers > F5:
Payment Select Bank Ledger in the Account field Select the Party Name and specify the amount
Step 2 : Payments to Third Parties after TDS deduction To account for payment made to party after
deduction of TDS Go to Gateway of Tally > Accounting Vouchers > F5: Payment Select Bank
Ledger in the Account field Select the Party Name and specify the amount
7.3.6 TDS Deduction on Advance Payments
To deduct TDS on advance payments made to third parties, follow the steps given below : Go to
Gateway of Tally > Accounting Vouchers > F5: Payment (As Voucher) Select Party Name and
specify the amount in the Debit side Select the TDS ledger in the Credit Side and specify the Nature
of Payment in the TDS Details screen Select End of List and press Enter Select the Cash / Bank
Ledger in the Credit side Save the screen
7.3.7 Deduction of TDS separately
Specify the Till Date
Select the Party Details
Select Nature of PaymentIf the expenses are booked on a earlier date and the TDS is required to be
deducted at a later date, follow the steps given below : Go to Gateway of Tally > Accounting Vouchers
> F7 : Journal Press Alt+S (TDS Deduction) and enter the following details
7.3.8 Payment of TDS
Specify the Deducted Till Date
Select the Section under which deducted
Select Nature of Payment Select the Deductee Statu Select the Cash/Bank
Ledger Go to Gateway of Tally > Accounting Vouchers > F5: Payment Press Alt+S (TDS
Helper) and enter the following details
Set Provide Details to Yes and specify the Payment Details (Cheque/DD No. and Date etc.)
Tariff Classification To Create Tariff Classification, Go to Gateway of Tally > Inventory Info. > Tafiff
Classifications > Create Type all required details 7.4.3 Create Excisable Stock Item To Create
Excisable Stock Items: Go to Gateway of Tally > Inventory Info. > Stock Items > Create Specify the
details for Name and other information.
7.4.3 Create Excisable Stock Item To Create Excisable Stock Items: Go to Gateway of Tally >
Inventory Info. > Stock Items > Create Specify the details for Name and other information.
7.4.4 Create Excise Voucher Type
To Create an Excise Voucher Type for purchase,
Go to Gateway of Tally > Accounting Info. > Voucher Types > Create Set Use for Excise to Yes
Specify the Default Excise Unit Specify all other required details as shown
7.7 Central Sales Tax CST is a tax levied on inter-state sales of goods by dealers by the Central
Government. CST is applicable only if you sell goods to dealers in other states but not levied on sales
made intra state or on import/export sales. The Inter-state sale occurs when sale or purchase
constitutes movement of goods from one state to another. Accordingly, when you send consignments
to your agents or transfer goods to your branch/ other offices, this is not a considered as sale under the
CST Act.Statutory Compliance Capabilities in Tally.ERP 9 CST is payable in the state from where you sell
the goods and commence its movement. The tax you pay is collected and retained by the state where
the transaction originated. The CST collec-tion and administration is performed by the authorities of
your state's Sales Tax Dept. Thus, the State Government Sales Tax officer who assesses and collects
VAT (state) also collects and assesses and CST. The CST feature is enabled automatically once the
VAT feature is enabled in Tally.ERP 9. CST is payable in the state from where you sell the goods and
commence its movement. The tax you pay is collected and retained by the state where the transaction
originated. The CST collec-tion and administration is performed by the authorities of your state's Sales
Tax Dept. Thus, the State Government Sales Tax officer who assesses and collects VAT (state) also
collects and assesses and CST. 7.7.1 Create CST Ledgers To create tax ledgers for CST, follow the
steps given below : Go to Gateway of Tally > Accounts Info. > Ledger > Create Type the Name of
the Ledger Select the Group as Purchase Accounts Set Is VAT Applicable to Yes and select
the VAT Classification
7.7.2 Create CST Sales Transactions To Create accounting entry for CST, Go to Gateway of Tally
> Accounting Vouchers > F8: Sales Specify the required information Save screen
Enable Payroll To activate payroll feature, Go to Gateway of Tally >F11: Features > Press
F1: Accounting Features Set Maintain Payroll to Yes Set More than ONE Payroll / Cost
Category to Yes Save screen
To activate Payroll Statutory Features Go to Gateway of Tally > F11: Features > press F3:
Statutory & Taxation Set Enable Payroll Statutory to Yes Set Set/Alter Payroll Statutory
Details to Yes Save screen
8.2 Create Payroll Masters To create payroll masters: Go to Gateway of Tally > Payroll Info.
The Payroll Info. Screen is displayed. You can create masters for Employee Groups, Employees,
Units(Work), Attendance/Production Type, Pay Heads, Salary Details and Voucher Types.
8.2.1 Create PayHeads To Create Pay Heads Go to Gateway of Tally > Payroll Info. > Pay Heads
> Create Specify the Name of Pay Head. Specify the related details under Pay Head Info. Save
screen.
8.2.2 Create Employee Group To Create an Employee Group: Go to Gateway of Tally > Payroll
Info. > Employee Groups > Create Select Category Specify details for Name & Under Save
sreen
Payment of Salaries
Type the date values in From and To fields.
Select the appropriate cost category from List of Categories.
Select the employee/group from List of Group/Employees.
Selectthe bank account for Payroll ledger. To record Salary Payment through Payroll Vouchers: Go
to Gateway of Tally > Payroll Vouchers > press Alt+A In Employee Filters screen,
Press Enter to return to payroll voucher screen. Under Particulars the values against the Pay Heads
and Amount appear automatically. This happens for Calculation Type being Flat Rate and As Computed
Value. Type values for Pay Heads whose Calculation Type is User Defined Value. Save screen.
8.4 View Payroll Reports To view Payslip To view Payroll Reports: Go to Gateway of Tally > Display > Payroll
Reports You can generate the following reports in Tally.ERP 9 viz., Statements of Payroll, Attendance Sheet, Attendance
Register, Gratuity Report etc. Go to Gateway of Tally > Display > Payroll Reports > Statements of Payroll > Payslip
Select the required Employee and press Enter
To view Payroll Register Go to Gateway of Tally > Display > Payroll Reports > Statements of Payroll > Payroll Register
To view Attendance Sheet Go to Gateway of Tally > Display > Payroll Reports > Attendance Sheet
To view PF Computation Report Go to Gateway of Tally > Display > Payroll Reports > Statutory Reports > Computation
> Press Alt+F1
Go to Gateway of Tally > Display > Payroll Reports > Statutory Reports > Provident Fund > Form 12A