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    Reference No. TPB-PR-2016.01.006 Request For Proposal

    Uploaded by

    Karl King Esmeralda
    The document requests proposals from videographers for video production and documentation of the 35th ASEAN Tourism Forum happening in January 2016 in Manila. It provides background information on the event and outlines specifications, eligibility requirements, and submission instructions for interested bidders.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Reference No. TPB-PR-2016.01.006 Request For Proposal

    Uploaded by

    Karl King Esmeralda
    7 views3 pages
    The document requests proposals from videographers for video production and documentation of the 35th ASEAN Tourism Forum happening in January 2016 in Manila. It provides background information on the event and outlines specifications, eligibility requirements, and submission instructions for interested bidders.

    Original Title

    PR2016-01-006-Video-Production-Documentation-ATF-2016-1

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    The document requests proposals from videographers for video production and documentation of the 35th ASEAN Tourism Forum happening in January 2016 in Manila. It provides background information on the event and outlines specifications, eligibility requirements, and submission instructions for interested bidders.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    7 views3 pages

    Reference No. TPB-PR-2016.01.006 Request For Proposal

    Uploaded by

    Karl King Esmeralda
    The document requests proposals from videographers for video production and documentation of the 35th ASEAN Tourism Forum happening in January 2016 in Manila. It provides background information on the event and outlines specifications, eligibility requirements, and submission instructions for interested bidders.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 3

    Reference No. TPB-PR-2016.01.

    006

    REQUEST FOR PROPOSAL

    The Tourism Promotions Board (TPB), thru the Bids & Awards Committee (BAC),
    invites interested bidders to submit proposals for the hereunder project:

    ASEAN Tourism Forum 2016


    18-25 January 2016, Manila, Philippines

    TERMS OF REFERENCE
    Services of a Professional Videographer for
    Video Production and Video Documentation

    I. BACKGROUND

    The Department of Tourism, through the Tourism Promotions Board, is organizing


    the 35th ASEAN Tourism Forum (ATF) on18-25 January 2016 in Manila.

    The ATF aims to promote the ASEAN region as an attractive and multi-faceted
    single tourist destination, to stimulate greater intra-ASEAN travel and strengthen
    cooperation between and among various sectors of the ASEAN tourism industry.
    ATF consists of National Tourism Organization (NTO) meetings, business-to-
    business event called Travel Exchange (TRAVEX), and the ASEAN Tourism
    Conference. The ATF event expects the participation of approximately 1,800
    delegates consisting of ASEAN tourism ministers, senior tourism officials, officials
    from leading travel and tourism organizations such as the World Tourism
    Organization (UNWTO), World Travel and Tourism Council (WTTC) and the Pacific
    Asia Travel Association (PATA), international buyers of tourism products and
    services, and members of the travel trade media.

    Other activities lined up during the ATF 2015 include the ASEAN Green Hotel and
    Homestay Awards, launch of the ASEAN Tourism Strategic Plan 2016-2025 and the
    unveiling of the Southeast Asia Cruise Brand.

    In view of the above, the ATF 2016 Philippine Host Committee is in need of the
    services of a professional videographer responsible for the video production and
    video documentation of the various programme components of ATF 2016.

    I. SPECIFICATIONS

    Video Production and Video Documentation

    1. Production of the following videos with musical score:

    - A 30-minute full length edited video of ATF 2016


    - A 10-minute summary video covering the highlights of the various
    components of ATF 2016 (to be shown during the Closing
    Ceremonies on 22 Jan 2016, 6:30PM)

    2. Event components to be covered:

    - Airport arrivals (18 Jan)

    - City tours (18 Jan)

    - Hosted Dinners by the Philippines (18-19 Jan)

    - Golf game (19 Jan)

    - NTOs’ Meetings (19-20 Jan)

    - Opening Ceremony (20 Jan)

    - ASEAN Tourism Conference (21 Jan)

    - TRAVEX (business appointments) (21-22 Jan)

    - Press Conference (22 Jan)

    II. ELIGIBILITY REQUIREMENTS

     Must be Filipino owned, operated and legally registered company under


    Philippine laws;

     Must have provided similar technical services to public and private offices
    within the last five (5) years

     Must be accredited with the Philippine Government Electronic


    Procurement System (PHILGEPS)

    III. TECHNICAL/LEGAL ELIGIBILITY DOCUMENTS

     DTI Business Registration/SEC Certificate

     Mayor’s Permit or Permit / License to Operate

     BIR Registration with TIN

     PhilGEPS Certificate

     Company Profile
    Approved Budget for the Contract (ABC):

    Three Hundred Ninety Thousand Pesos & 00/100 Only (Php390,000.00) inclusive
    of all applicable taxes.

    Bids exceeding the budget shall be disqualified.

    For particulars, please contact Ms. Raquel Tria / Ms. Jas Parra at telephone
    numbers (02) 525 9318 loc 238 / 228 or email at [email protected] /
    [email protected]

    INSTRUCTION TO BIDDERS:

    The last day of submission of quotation and legal eligibility documents is not later
    than 10:00 a.m. of 13 January 2016, personally in a sealed envelope, subject to the
    Terms and Conditions attached herewith, duly signed by your representative to the
    Procurement and General Services Division (c/o Roselle D. Romero), Administrative
    Department, 4th Floor, Legaspi Towers 300, Roxas Blvd., Manila.

    Eligible suppliers are required to make presentation of their Creative Concept and
    Plan of Approach for the project and will be given a maximum of 30 minutes to
    present. They will be informed for the schedule of the bid presentation.

    The Tourism Promotions Board assumes no obligation whatsoever to compensate or


    indemnify the bidders for any expense that they may incur in the preparation of their
    bids. The Tourism Promotions Board also reserves the right the reject any or all bids,
    to waive any defects found therein and to accept the bid most advantageous to the
    government.

    Please address your quotation to the undersigned.

    Thank you very much.

    (original signed)
    NILO C. ABON
    Officer – In – Charge
    Procurement and General Services Division

    January 06, 2015

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