How To Prepare A Project Proposal

How to Prepare a Project Proposal
What is a proposal?
A proposal is a request for financial assistance to implement a project. The proposal outlines the
plan of the implementing organization about the project, giving extensive information about the
intention, for implementing it, the ways to manage it and the results to be delivered from it.
This is one of the formats used in preparing a project proposal:
Name of the Organization:

Project Title:
Project Summary: Write a 2-4 sentence summary of the project scope
Project Time-frame:
Prepared by:
Attached Documentation:
Project Contacts:
List those individuals who are involved with the project and can be contacted. Be sure to include
their name, title, role in the project, as well as phone numbers and email addresses.
Project Summary
The goal of this section is to present the reasons for doing this project as well as stating all of
the project's objectives. In this section in particular it is very important to write concisely and
clearly. Some project professionals even suggest writing the project summary last. Before you
begin writing you should be able to answer the following questions:
 Why are you doing this project?
 What will you be doing?
 How will you be doing it?
 Who will be doing it?
 Where will it be done?
 How long will it take?
 How much will it cost?
1. Project Background
Explain what needs/problems you are trying to solve, and why these needs/problems are worth
solving. You should also provide a brief setting and history behind the project. This section
should be no more than a page. Include references to supporting documentation, such as
research papers and articles. This information can be placed in the index at the end.
2.Project Objectives
State explicity what goals the project is aiming to achieve.
 Objective 1
 Objective 2
 Objective 3
Project Methodology
This sections details the plan for how the project objectives will be achieved. It usually starts
with a description of the overall approach. Then it provides details on methodology, the
population being addressed, and how anticipated problems will be managed.
1.) The Project Approach Summary
Write a few short paragraphs or bullet points on your overall approach to the project. Include
how the project team will be organized, what development and collaboration tools will be used,
and how the plan will be updated along the way.
2.) Work Breakdown and Task Time Estimates
In this section you should create a detailed project schedule. Make a list of tasks that will be
performed for this project, make sure the list is detailed enough and the tasks broken down
enough to expose risks and make reasonable estimates in man hours required. You may want
to include a milestone chart in this section.
For a great example of a project schedule.
3.) Project Deliverables
Make a list of project "deliverables." (These are the products, information, reports, etc that will
be delivered to the client at the end and throughout the duration of the project). Make sure to
include a description of the deliverable and an estimated delivery date.
Project Risk Management

This section details the major project risks and delineates the plans to alleviate or control them.
Make sure to address each risk's likelihood of occurring as well as its impact on the project and
the organization.
1.) Risk Management Plan
This is the detailed plan of action to minimize and contain any risk factors that may come up as
the project progresses.
2.) Risk Register
Be sure to include this line-item list of risks and counter efforts.
Project Costs
In this section you will need to estimate the overall cost of the project.
1.) Project Budget
A detailed, line-item budget should be divided into categories such as salaries, fringe benefits,
travel, supplies, and equipment. Make sure to also include any overhead costs (called "indirect
costs") that will be associated with the project.
2.) Budget Narrative

The budget narrative is basically a list of commentary needed to clarify and justify the figures on
your budget.
3.) Additional Financial Statements

Some project proposals may require additional financial statements, such as a profit and loss
statement, a recent tax return, an annual report, or a list of funding sources.
 Conclusion
In this section you should try to tie up all the above information in a short summary that explains
the potential value of the project and emphasizes its feasibility.
 Appendix
This is where you should put additional charts, graphs, reports, etc. that were cited in the
proposal, but were not appropriate to place in the main body of the document.

How To Prepare A Project Proposal

Uploaded by

Copyright:

Available Formats

How To Prepare A Project Proposal

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

How To Prepare A Project Proposal

Uploaded by

Copyright:

Available Formats

How to Prepare a Project Proposal

This is one of the formats used in preparing a project proposal:

Name of the Organization:

Project Risk Management

2.) Budget Narrative

3.) Additional Financial Statements

You might also like