Quality Plan

PROJECT QUALITY PLAN
(TYPICAL)
xx/xx/xxxx 0 Issued for Review / Comments
Date Rev Description Prepared by Checked by Approved by
Document No. GS-PQP-REVXX Sheet 1 of 39 Rev 0

Document Title TYPICAL PROJECT QUALITY PLAN
Document No. GS-PQP-REV00
Revision No. 0
Date 16th January 2022
TABLE OF CONTENTS
1 PURPOSE 6
2 SCOPE 6
3 REFERENCES 6
4 TERMS & DEFINITIONS 6
5 IMS POLICY 7
6 ABBREVIATION 8
7 MANAGEMENT RESPONSIBILITY 9
7.1 Scope 9
7.2 Project objectives 9
7.3 Organization 9
7.5 Resources 14
7.6 Management Review 15
8 MANAGEMENT SYSTEM DOCUMENTATION 15
8.1 Basis of Project Quality Plan 15
9 PROJECT MANAGEMENT 16
9.1 General 16
9.2 Project Documents and drawings Approval 16
9.3 Coordination Meeting with client/main contractor 17
9.4 Acceptance of Minutes 17
9.5 Client Complaint 18
10 PREPARATION, APPROVAL, AND USE OF METHOD STATEMENT: 18
Doc. No.: GS-PQP-REV00 Page 2 of 40

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11 INSPECTION & TESTING (in case of EPIC project) 19
11.1 Scope 19
11.2 Purpose 20
11.3 Responsibilities 20
11.4 Procedure 20
11.4.1 Preparation and Approval of ITPs 20
11.4.2 USE OF ITPs 21
12 INSPECTION, MEASUREMENT & TEST EQUIPMENT 21
12.1 Scope 22
12.2 Purpose 22
12.4 Procedure 22
13 CORRECTIVE AND PREVENTIVE ACTION 23
13.1 Scope 23
13.2 Responsibility 23
13.3 Terms and Definitions 23
13.4 Procedure 24
13.5 Corrective Action 25
13.6 Preventive Action 25
14 AUDITS 25
14.1 Scope 25
14.2 Purpose 26

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14.3 Procedure 26
14.3.1 Audit Schedule 26
14.3.2 Planning and Preparation for Audit 26
15 CONTRACT CHANGES / AMENDMENTS 27
15.1 Scope 27
15.2 Applicable References 27
15.3 Contract Review 27
16 QUALITY RECORDS 28
16.1 Scope 28
16.2 Purpose 28
16.4 Procedure 29
17 DESIGN CONTROL 29
17.1 Purpose 29
17.2 Scope 30
17.3 Applicable References 30
17.4 Responsibility 30
17.5 Procedure 30
17.6 Approval of Drawings 34
17.7 Design Changes 34
18 DOCUMENT AND DATA CONTROL 34
18.1 Scope 34

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18.2 Basic Requirements 34
18.3 Project Documents Numbering Procedure 35
18.4 Project Correspondence and Document Control PROCEDURE 36
18.5 Project files 36
18.6 Document Records 36
18.7 Types of Documents 37
18.8 Document Approval & Issuance 37
18.9 Document Changes 37
18.10 Control of Subcontractors and vendor documents 38
19 PURCHASING PROCESS (In case of EPIC Projects) 38
19.1 General 38
19.2 Evaluation of Subcontractors/Suppliers 38
19.3 Purchasing data 39
19.4 Verification of Purchased Product 39
20 FINAL DELIVERABLES 39
20.1 Mode of Deliverables 39
20.2 Deliverables standards 40
21 ATTACHMENTS (as required for a PQP but in this case, the documents are available separately
within the IMS) 40

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1 PURPOSE
The purpose of this quality plan is to document the Management Policy and Quality Objectives and
illustrate how the Quality management system and practices will be followed to achieve the Client Quality
requirements and are by the contractual commitment by Gas Solutions during the project.
2 SCOPE
The scope of this document is to provide the Quality guidelines for execution of all activities such as
Engineering, Procurement, Installation, Testing & Commissioning of the projects undertaken by Gas
Solutions and provide a system of evidence for Gas Solutions Management’s responsibilities and serves
as a basis to implement Quality Control and Assurance activities that comply with the client Quality Plan
and Gas Solutions IMS requirements.
3 REFERENCES
1. Gas Solutions/IMS/001: Gas Solutions IMS Manual

2. Other standards applicable contractually / based on the nature of the contract
4 TERMS & DEFINITIONS
Quality (Q)
The degree to which a set of characteristics fulfill the requirements
Quality Policy (QP)

The overall Quality intentions and direction of an organization related to Quality as formally expressed by
top management.
Quality Management (QM)

The aspects of the overall management function that determines and implement the Quality Policy.
Quality System (QS)

The organizational structure, responsibilities, procedures, processes, and resources for implementing
Quality Management

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Quality Assurance (QA)

All the activities implemented within the Quality System and demonstrated as needed, to provide
adequate confidence that an entity will fulfill the requirement for Quality.
Quality Control (QC)

The operational techniques and activities to be used to fulfill the requirements to achieve Quality.
Inspection (Insp.)
Activities such as measuring, examining, testing, and gauging one or more characteristics of a product or
service and comparing the results with specified requirements to determine conformity.
5 IMS POLICY
We at Gas Solutions, Kingdom of Saudi Arabia are committed to:
Increase the satisfaction of our valued customers and all the concerned parties with the Quality products,
services, and processes.
Exceed our customers’ expectations by maintaining and constantly reviewing our IMS and realizing it from
the endeavor of our dedicated personnel at all the functional levels.
Improve the IMS performance through conservation of natural resources, preventing pollution,
minimizing disposable wastes and maximizing usage of recyclable materials wherever it is economically
viable.
Prevention of Occupational illness and incident, maintain the safety of the employees, equipment,
operations, materials, visitors, customers, sub-contractors and surroundings through adaption of better
practices and technologies.
Follow the legislative, regulatory and principal requirements to ensure environment protection, safe
working ambiance, good health for all our employees. This will also ensure the Quality of our products,
services and the processes.
Continually improve the effectiveness of IMS by periodically reviewing and updating it’s objectives and
targets.
We shall keep communicating this IMS policy to all our employees, patrons and business partners to
ensure a common vision, direction, and compliance.

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6 ABBREVIATION
PQP : Project Quality Plan

QSM : Quality System Manual
QA : Quality Assurance
QC : Quality Control
HSE : Health, Safety, and Environment
HOD : Head of Department
ITP : Inspection and Test Plan
QCP : Quality Control Procedure
SP : Standard Procedure
NCR : Non-Conformance Report
CA : Corrective Action
MOM : Minute of Meeting
COR : Change Order Request
COI : Change Order Issued
IMS : Integrated Management System
RFI : Request for Inspection
OCP : Operation Control Procedure
OHS : Occupational Health & Safety.
DR : Discrepancy Report.
CAPA : Corrective Action Preventive Action.
WPS : Welding Procedure specification.
RFQ : Request for Quotation.
RFI : Request for Inspection.
TQ : Technical Query.
TR : Transmittal
WR : Weekly Report.
DC : Document Controller.
LCMTE : List of Calibrated Measurement and Test Equipment
IM&TE : Inspection Measurement and Test Equipment
FCS : Field Change Sheet.
JSA : Job Safety Analysis
DC : Document Controller
MS : Method Statement

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MR : Management Representative
DE : Design Engineer
7 MANAGEMENT RESPONSIBILITY
7.1 Scope
This section defines the Gas Solutions management’s responsibilities, functional project organization and
individual’s responsibilities for implementation of Quality management system covering the scope of
works to achieve the projects’ objectives.
7.2 Project objectives
● To provide products and services for the realization of a successful project that meet the contract
and projects requirements to the mutual satisfaction of the Gas Solutions and client/main
contractor.
● To meet all the quality requirements and technical performance criteria for the plant.
● To meet all commercial performance criteria (namely schedule and cost) by efficient utilization of
technological, human and material resources.
The roles and responsibilities of the Project organization shall be defined as follows. The QA/QC staff shall
have defined authority and responsibility for ensuring that the requirements of the project quality are
maintained & the Gas Solutions quality system as per PQP are implemented and maintained. The QA/QC
staff shall be independent of any production function and shall be assigned to the location where the work
activity warrants.
The Gas Solutions’ Quality system requires that Gas Solutions Project’s QA/QC establish and maintain an
adequate inspection regime and perform inspections to ensure compliance with Contract and Client
requirements.
7.3 Organization
In general, projects are executed through the combined effort of the client and Contractor (Gas Solutions).
The Project Manager shall have the overall responsibility and authority to control, direct and manage the
implementation of the HSE and Project Quality Plan, although the project activities and responsibilities

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are directly delegated to construction manager/discipline engineers and key persons to carrying out the
task as defined in the project organization chart.
7.4 Function and Responsibility
7.4.1 Project Manager
The Project Manager shall have overall responsibility for the successful completion of the project.
The Project Manager shall be responsible to execute the project in compliance with the quality
management system, contract quality plans and local regulatory/statutory requirements.
Responsible for overall control, direction, organization, management of project implementation,

site support and coordination with Client for quality and contractual matters, to ensure this, the
Project Manager is required to:
1) Be familiar with and demonstrate his commitment to the implementation of the Company
Policy and promote a continual improvement in quality performance.
2) Ensure that all personnel for whom he/she is responsible are aware of this Policy and
implement relevant procedures as per requirement.
3) Initiate formal hazard identification and risk analysis if relevant.
4) Monitor Quality performance.
5) Ensure that a comprehensive site Quality Plan and Inspection Test Plan is published,
maintained and compiled for the Project. It also has to be distributed to all relevant parties
in case of the EPIC project.
6) Establish a consultation and communication system with all employees.
7) Arrange and chair Quality meetings whenever required.
8) Ensuring that adequate resources are made available to facilitate the successful
implementation of this Quality Plan.
9) Ensuring adequate resources and the same made available to instruct and train project
personnel.
7.4.2 QA/QC Engineer
The QA/QC Engineer shall direct report to the Project Manager.
Responsible to prepare PQP (for all projects if the client requires) and ITP (only in the case of EPIC
project) as per the scope of work, organizing inspection for all the materials, construction activities
as per ITP, preparing punch list and forward to the construction team for closing in case of the EPIC
project.

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Responsible to monitor all activities, ensuring that the project execution is being carried out and
complies with the project specifications, project quality plan and respective job-specific
documented work procedures to avoid any discrepancies.
Responsible to identify the non-conformities and ensure suitable preventive/corrective measures

are being implemented to improve the quality. Ensure that Non-conformance reports raised are
followed up until final corrective/preventive action has been completed, by the relevant discipline
and the NCRs have been closed out.
Coordinate with customers’ quality management team on all the matters relating to quality and the
inspection activities. Organize third-party inspection/audit on vendors of the product depending on
criticality class, inspection level given in technical specifications and material requisition in case of
the EPIC projects.
Ensuring that all the materials comply with the contract requirements and specifications.
7.4.3 HSE Engineer
The HSE Engineer shall direct report to the Project Manager.
The HSE Engineer shall be responsible to prepare and implement the health, safety, security &
environment policy of the Company and also be responsible for the monitoring of compliance with
applicable environmental, health & safety laws. Responsible to implement the project-specific HSE
plans and procedures. Responsible to arrange in-house training and awareness programs for new
personnel and explain about the safety requirements to be followed at the site.
Explore all possibilities of improving the safe conduct of work by discussion, surveillance, site audit
and inspection. Conduct weekly safety review meetings, inform Supervisory and Management
personnel about the identified hazards/risks for the past week, advise how to improve the safety,
health and welfare of persons at work in case if site work is involved.
Necessary medical facilities/first aid are set up at the site and regularly inspected for
implementation of the Health and Welfare plan if site activity is involved in the project. Prepare the
Emergency preparedness plan and explain the same during in-house safety induction program
conducted for new workers if site activity is involved in the project.
Responsible to review the Method of statement and prepare JSA for the same if site activity is
involved in the project.

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7.4.4 Construction Manager (in case of EPIC projects)
The Construction Manager shall direct report to the Project Manager.
The Construction Manager will have overall responsibility for Construction, Testing &
Commissioning of the Project. The Construction Manager would be assisted by the Engineering
Teams (Technical Discipline Engineers) and would directly report to the Project Manager. The
Construction Manager will work closely with the Gas Solutions own site team and other ongoing
projects Contractors at the Site.
The Construction Manager will also be responsible for providing regular feedback of progress to the
planning engineer and in turn review the project reports with the Project Manager. The
Construction Manager shall be responsible to ensure that the works are being carried out according
to the Project Quality Plan, approved procedures and method statements. The Construction
Manager shall be responsible for the work progress.
7.4.5 Planning Engineer
The Planning Engineer shall directly report to the Project Manager.
The Planning Engineer shall be Responsible for planning, control, and monitoring of project (for all
projects) and construction activities (in case of EPIC project.) The Planning Engineer shall be
responsible for preparing and monitoring the schedule, preparing the project daily, weekly, monthly
progress reports, manpower & equipment reports, two-week look-ahead schedules, progress S-
curves and catch-up plans.
7.4.6 Lead Discipline Engineer
The Lead Discipline Engineer shall directly report to the Project Manager.
The Lead Discipline Engineer shall have overall responsibility for the Design of this Project. The Lead
Discipline Engineer would have an individual system to control the Design Quality as per the project-
specific requirement & standards.
The Lead Discipline Engineer shall be responsible to resolve the design-related issues, updating &
revising the submission of drawings under PM’s supervision and would ensure close coordination

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between various system designs. The Lead Discipline Engineer would also be responsible for the
timely completion of the initial site survey, data collection and design basis memorandum which
would be critical for the timely execution of the project. The Lead Discipline Engineer would provide
a periodic status update to Planning Engineer and review the progress of the engineering phase
with the Project Manager.
Responsible to assign, schedule of design and detailing projects as per the scope of work.
Responsible to resolve day to day technical matters, look for accurate, timely, consistent and cost-
effective solutions.
7.4.7 Document Controller
The Document Controller shall report directly to the Project Manager.
Responsible for maintaining Primary control of incoming and outgoing correspondence. Preparing
and maintaining the deliverable control log register, developing document transmittals and
transmittal log registers. Support in the generation of weekly and monthly reports.
Handling purchase order, subcontractor drawings, receiving project related documents / drawings
and distributing copies to relevant workplaces, withdrawal of superseded documents/drawings and
maintaining up-to-date records, distributing and controlling the same.
Maintaining codes and standards, filing, storage, control of electronic data, maintaining quality
records and at the final stage responsible to prepare complete dossier as per client’s standards.
7.4.8 Site Engineer (in case of EPIC projects)
The Site Engineer shall report to the Construction Manager.
The Site Engineer shall be responsible for direct control, planning and schedule of all the
construction activities and meeting the scheduled dates for completion of activities. Responsible to
advise necessary inputs during the preparation of micro schedule by the planning Engineer.
Responsible for finalizing Construction Mobilization Plan and temporary facilities requirements &
allocation of manpower and equipment to meet the project schedules. Responsible to monitor the
performance of the project from a construction perspective & completing the job on or before the
schedule.

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Responsible for ensuring that all the materials used are inspected and approved to use, to ensure
that correct drawings, work methods and procedures are used for construction. Responsible to
prepare method statement and raise Request for Information (RFI) after completion of construction
activities as per Inspection Test Plan (ITP).
7.4.9 Site Supervisor (in case of EPIC projects)
The Site Supervisor shall directly report to Site Engineer.
Responsible to supervise and close monitor to all teams, required to execute/implement the project
within predefined time and commercial targets. Responsible to communicate to workers for the
required standard of work, company policy and Serving as the point of contact for the client and the
project team for all project execution/implementation-related issues.
Conduct project site visits to monitor project status, identify risks, logistic needs and recommend
process improvements. Coordinate and pass information to site engineer after completion of site
activities to raise/call for an inspection.
7.4.10 Technician (in case of EPIC projects)
The Technician shall directly report to Site Engineer.
Carrying out the scope of work as per project specifications and standards, reporting to the Site
Engineer regarding all the project execution issues, coordinating with support team/s to ensure
smooth operation and timely deliveries. Reporting the project status to the site Engineer.
7.5 Resources
General
The Project Manager shall monitor resource requirements, provide adequate resources and assign trained
personnel for management, the performance of work, and verification activities. At the project meeting,
the Project Management Team shall discuss, amongst other issues, the ongoing requirements for human
resources and equipment requirements for the project.
The Site Engineer shall allocate all construction-related tasks to individual personnel commensurate with
their experience, capability and training (in case of EPIC project).

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Personnel
Project personnel requirements shall be determined, monitored and updated by the project manager with
support from the planning Engineer. Personnel allocated to key tasks shall have qualifications and
experience commensurate with those given in the applicable job description. CVs of all staff shall be
retained by the Project Manager for review and auditing if necessary after customer approval.
Construction Equipment (in case of EPIC projects)
Construction Equipment for the project shall be determined as per project progress following the
procedure for project planning and control. Equipment requirements will be reviewed at regular intervals.
Equipment may be mobilized from our resources or hired externally whenever required. Construction
equipment shall be inspected periodically.
7.6 Management Review
Project Management Review meetings shall be arranged every month chaired by the Project Manager to
ensure the effectiveness of the management system. An unscheduled review meeting may be called in
some critical situations to make formal decisions on specific issues.
The review meeting attendees’ will consists of:
● Project Manager
● Lead Discipline Engineers
● Planning Engineer
● QA/QC Engineer
● HSE Engineer
● Construction Manager
● Other as deemed necessary by the Project Manager.
The project team shall highlight any problems, difficulties, or proposed amendments to Project Quality
Plan at these meetings. A designated person nominated by the Project Manager will document the review
meeting and action lists.
8 MANAGEMENT SYSTEM DOCUMENTATION
8.1 Basis of Project Quality Plan

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In case of no separate project quality plan is required to be submitted to the client/main contractors, a
generic project quality plan will establish the required quality assurance procedures that are to be
followed effectively and efficiently to ensure safe and reliable quality in following activities and services
to carry out the scope of work as defined in the contract document:
● Site survey and document retrieval
● Conceptual / Drawing
● Endorsement of Drawing (if applicable)
● Detail design (in case, detail engineering is involved)
● Procurement supply, Handling & Transportation, Construction & Pre-commissioning in case of
EPIC projects
▪ Site preparation
▪ Equipment Installation
▪ Piping installation
▪ Cable tray installation
▪ Cable installation
▪ Instrument Device Installation
▪ Panel installation
▪ Testing and Commissioning
9 PROJECT MANAGEMENT
9.1 General
The project shall be controlled by the following;

● Contract Documents
● Quality Plan/Inspection and Test Plans, if applicable
● Applicable Work Procedures/Method statements, if applicable
● Project specifications, procedures, Drawings & Documents
● Applicable National & International codes/standards
● Statutory & Regulatory requirements
9.2 Project Documents and drawings Approval
Before submitting any correspondence to the client, the same shall be reviewed and signed by the Project
Manager or signed over PM’s name by a senior project team member approved by the Project Manager.

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Before submitting any project document to the client/main contractor, the same shall be reviewed by
Project Engineer and approved by the Project Manager or signed over PM’s name by a senior project team
member approved by the Project Manager.
Any project drawing shall be reviewed by the Lead Discipline Engineer and submitted to the Project
Manager for final approval before submitting to the client.
Refer to Attachment II for Project Drawings and Documents Checking Flowchart.
9.3 Coordination Meeting with client/main contractor
The Project Manager shall be overall responsible for all coordination meetings with the Client/main
contractor on matters relating to:
● Safety/quality
● Technical issues
● Contractual issues
● Progress and schedules
● Any other issues related to this contract
However, discipline heads are responsible for their department-related issues and they will coordinate
directly with the client representative to resolve the issues.
Minutes of meetings will be taken during relevant meetings (draft form) and duly signed by Gas Solutions
& client’s representatives.
The minute will include the following information:

● Date and venue of the meeting
● List of persons present, indicating companies represented
● Record of discussion
● Record of actions agreed and action by the date
● Date of issue
For ease of reference, minutes will be divided into paragraphs with subheadings indicating the various
topics discussed.
9.4 Acceptance of Minutes

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A draft copy of the minutes will be sent to the customer for review at the end of the meetings and after
acceptance; meetings shall be held on a weekly or a monthly basis as needed (specific meeting). The full
set of minutes will be prepared by Gas Solutions to record events and actions arising. Minutes of Meetings
will be filed as per the Project Filing System and the same will be distributed to the concerned personnel
as marked by the Project Manager.
9.5 Client Complaint
The client complaints are recorded and investigated by the concerned discipline of the organization. The
complaint may be either in the form of any correspondence or maybe in verbal. Necessary action shall be
taken and recorded. Record of resolution of the same shall be maintained
10 PREPARATION, APPROVAL, AND USE OF METHOD STATEMENT:
10.1 Scope
This method statement details the procedure to be used for the execution of work.
10.2 Purpose
The purpose of this method of statement is to ensure that the correct and approved method is used during
the construction.
It describes the specific safe working methods which will be used to carry out the work. It gives the details
of how the work will be carried out, what health and safety issues are involved. The content of this method
statement reflects the finding of the relevant risk assessment.
10.3 Responsibilities
The site Engineer is fully responsible to prepare and get approval before starting any work and he has to
manage resources to execute construction activities safely as per the approved method statement.
10.4 Procedure
10.4.1 Preparation of Method Statement

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A method statement essentially focuses on a step-by-step outline of the work with a special emphasis on
risk management. The method statement must provide solutions for the risks identified. Each process
must be described in detail.
A method statement is a document often mandated before the undertaking of any hazardous work which
details the safety measures taken as well as the risks associated with a certain job. They can be of many
types depending on the nature of the work.
The method statement must identify the nature of the work and the risks that may be involved. It must
be written by a competent person who knows the work well and can enlist the possible hazards which
form a part of the work. This document identifies the risks so that once they are identified, providing
control measures becomes much easier. The method statement is often compulsory in some cases and
this must be specified. The method statement is specific to a particular job and this must be maintained.
10.4.2 Identified List of Method Statement.
During the completion of detailed design engineering documents & the start of the construction phase,
the relevant method statement for each site activity shall be identified, listed & finalized on consultation
with the client.
More MS to be prepared if required during the construction stage.
10.4.3 Approval of Method Statement
After preparation of this document, forward it to the QA/QC and the HSE Engineers to review whether
this procedure is ok or not as per client’s HSE specifications and further to prepare JSA.
Before submitting any projects document to the client, the same shall be reviewed by the QA/QC & HSE
and approved by the Project Manager or signed over PM’s name by a senior project team member
approved by the Project Manager.
11 INSPECTION & TESTING (in case of EPIC project)
11.1 Scope
This procedure applies to all Gas Solutions Inspection and Test activities within the Gas Solutions scope of
work for the Project.

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11.2 Purpose
To define inspection and testing activities and plan and implement measurement, monitoring, analysis,
and improvement processes to ensure that the design requirements and specifications of the project are
met.
QA/QC Engineer is responsible for managing the inspection program on-site. QA/QC engineer liaises with
the client’s QA/QC representative.
QA/QC Engineer has to manage the review/approval process for the project ITPs and ensures that the
approved ITPs are available before the start of work. He is also responsible for maintaining and updating
this procedure when required.
He is responsible for revising or updating ITPs, if required, responsible for organizing inspections,
informing client representatives of upcoming inspections, carrying out inspections as indicated in the ITP.
11.4 Procedure
11.4.1 Preparation and Approval of ITPs
QA/QC Engineer obtains inspection requirements from specifications, drawings and prepare the method
statements along with the Inspection and Test Plans (ITPs). It will list the quality-related activities to be
conducted, reference documents to be used, all characteristics to be verified and the verifying document
on which to record the activity. It will further indicate the persons/parties to be present for
witness/percentage sampling, etc.
All Inspection & Testing activities to be performed by Gas Solutions during all phases of the project will be
fully documented in line with Procedures and Inspection & Test Plans (ITP’s).
Gas Solutions shall therefore develop a series of ITP’s to reflect the Gas Solutions scope of Inspection &
Test activities.
The ITP shall be supported by inspection forms. Forms will be only generated when such inspection activity
requires the recording of test results, all other visual inspections will be signed on the actual ITP form.
The ITP shall be in matrix format. The ITP shall be subject to the approval of the client before use and shall
be prepared for each activity.

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Abbreviations Several inspection action point’s activities relating to the ITP are indicated in an
abbreviated form. These consist of the following.
H - Hold Point (This is indicated where work shouldn’t proceed unless approved)
W - Witness
R - Review
S – Surveillance
ITPs shall be originated by the QA/QC Engineer, reviewed by QHSE Manager, approved by the Project
Manager, and issued to the client for final approval.
11.4.2 USE OF ITPs
Maintaining, updating and signing off the ITPs are the responsibility of the QA/QC Engineer and is
responsible for ensuring the following actions on the ITP:
All inspection/tests are carried out and recorded on appropriate forms with all relevant details.
All required personnel has signed and dated the verifying documents attached to the relevant ITP, all
supporting reports, documents, certificates, etc. are attached.
An inspection shall take place at the points defined on the ITP and shall be attended, and/or witnessed,
as indicated.
The client shall have the right to witness any test. Wherever a client’s witness point is indicated on an ITP,
the client shall be given 48 Hours prior notice for any inspection of this by Gas Solutions.
All works shall be inspected by Gas Solutions before an inspection request is issued to the client.
If the item is non-conforming, a Corrective and preventive action report (CPAR), as applicable shall be
raised.
When an area of work has been completed, the QA/QC Engineer or his teams, file the inspection records
to prepare a dossier.
12 INSPECTION, MEASUREMENT & TEST EQUIPMENT

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12.1 Scope
The procedure defines the responsibilities and the system to be applied for controlling IM&TE used by
Gas Solutions project site personnel.
It lists all IM&TE that is subject to control and all applicable information regarding calibration or functional
tests, calibration method statements, and intervals.
12.2 Purpose
The purpose of this procedure is to ensure that all inspection measuring and test equipment used during
construction is checked at regular intervals and is functioning correctly for the activity to be performed
and documented.
It is the responsibility of the Department user to control the calibration of IM & TE. It is the responsibility
of all persons using IM & TE and QA/QC in the field to ensure that all IM & TE is suitably identified with
the calibration status by this procedure.
12.4 Procedure
IM & TE, whether newly purchased or received from within Gas Solutions, will be checked for availability
of the Calibration Certificate/Certificate of Compliance and/or previous Calibration Records before use in
the field, for verification and registration purposes. The absence of certification will result in the
quarantine of the equipment until certification is supplied or the equipment re-calibrated and IM & TE
registered.
No item of IM & TE will be issued before registration in the List of Calibrated Measurement and Test
Equipment (LCMTE) and the assignment of a unique serial number.
As individual items of IM & TE are received, along with the required certification, each Department user
shall:
● Detail the individual item of IM & TE on the LCMTE.
● Register and archive the Calibration Certificate/Certificate of Compliance and the calibration records
(if applicable) for reference.

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● Record the serial No. on the IM & TE.

● Apply valid calibration sticker to items of IM & TE and state re-calibration due date on the sticker.
● Forward copy of LCMTE and copy of calibration certificates to QA/QC Engr.
All inspection, measuring, and test equipment used for the inspection or acceptance of construction work
shall be assigned, and permanently identified with an individual serial number. These serial numbers shall
be placed on the equipment by such appropriate means as to produce durable identifications. Inspection,
measuring, and test equipment with missing or illegible identification serial numbers shall be re-calibrated
before use.
QA/QC and testing personnel will not accept measurement values obtained on measuring and test
equipment that has exceeded calibration due dates.
Calibration shall be against a certified reference standard or device whose accuracy is:
● Traceable to national or international standards

● The basis used for calibration or verification shall be recorded
Issuance, return and maintenance of the inspection, measuring and test equipment shall be controlled by
each Department user utilizing logging-in/-out. When deficiencies are found in equipment covered by this
procedure, the deficient equipment will be immediately tagged as such (“NOT TO BE USED”) and
segregated from the construction work to prevent inadvertent further use of the equipment until repaired
and/or re-calibrated.
13 CORRECTIVE AND PREVENTIVE ACTION
13.1 Scope
The scope of corrective and preventive action taken will be commensurate with the magnitude of the
nonconformance and related impacts.
13.2 Responsibility
The responsibility for the implementation and maintenance of this procedure shall be with the QA/QC
Engineer.
13.3 Terms and Definitions

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● Corrective Action – Action to eliminate the cause of a detected non-conformity or other

undesirable situation.
● Preventive Action – Action to eliminate the cause of a potential non-conformity or other
undesirable potential situation.
13.4 Procedure
On identification of a non-conformance, the root cause(s) of the same is explored and Investigated as the
first step.
The client complaints are recorded and investigated by the concerned discipline of the organization. The
complaint may be either in the form of any correspondence or maybe in verbal form. Necessary action
shall be taken and recorded. Records of resolution of the same shall also be maintained.
All complaints and other non-conformances are recorded and appropriate timely corrective action is
proposed for client approval depending on the nature of non-conformance.
Gas Solutions Project QA/QC Engineer shall have sufficient authority to stop any non-conforming work or
refuse the acceptance of non-conforming material.
The acceptance criteria on this Project shall be the Specifications and drawings applicable to the scope of
work. This information is identified on the respective Inspection & Test Plan (ITP). Should the inspected
product be not compliant with the specification or drawing, the product shall be rectified by Gas Solutions.
The non-conforming product once remedied, shall be re-inspected against the acceptance criteria.
If any discrepancy is found/ observed during site surveillance and inspection activities, a “CPAR” against
construction is raised to control and rectify the deficiency.
CPAR “Attachment IV”
Non-conformance situations may arise due to any or all of the following:

● Lack or inadequate remedial measures / corrective action for earlier detected non-conformities.
● In the case of non-conformance in the Documented Quality System raised by an Internal Audit, a
Corrective Action Report shall be raised.
● In the case of Supplier default whether the materials are Late, over in quantity, short in quantity, or
damaged, immediately raised the report by the Material Controller and sent to Procurement
controller, this report contains correct detail of discrepancies.

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● In the case of a production non-conformance found during routine inspection where the work is either
poorly executed, or not in conformance with the specification or drawing, the item will be entered
onto a Punch List by the Inspection personnel. A listing of the Punch List items and the status of
correction shall be issued to the Gas Solutions Construction for rectification.
● Items that have been completed examined and accepted and then subsequently discovered deviating
from project design or specification requirements shall be subject to an NC.
● For this quality plan, a non-conformance is defined as a demonstrated lack of compliance with the
Contract Specifications, Drawings, and other mandatory provisions. Additionally, damage to products
and poor workmanship can be deemed to be non-conforming.
● Non-conformances are recorded in CPAR and shall be reviewed by the respective Engineers to
determine their cause.
● Respective Engineers shall determine the appropriate CPAR as needed, and shall be ensured that, to
prevent recurrence of Non-conformities.
● The records of the same shall be maintained and a copy shall send to the client for his information.
13.5 Corrective Action

The QA/QC Engineer is responsible for initiating and monitoring corrective and preventive action. In case
of any non-conformity, the non-conformation resolution shall be exhaustively documented in CPAR.
If significant or recurrent cases of defects or nonconformities are detected, the Project Manager/Project
Engineer/Construction Manager/Site Engineer shall investigate the cause and proposes proper corrective
action to QA/QC Engineer for review.
13.6 Preventive Action

QA/QC Engineer based on appropriate sources of information such as processes and work operations that
affect quality audit results and/or customer complaints will initiate preventive actions to elevate the
potential cause of non-conformity and make a recommendation for improvement.
14 AUDITS
14.1 Scope

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This procedure applies to quality system audits performed by trained personnel, to verify the
implementation and effectiveness of the project quality system and to ensure that this system conforms
to the requirements of IMS.
The audit procedure includes the auditing of each project-related quality procedure in the IMS and the
mechanisms to measure and monitor these processes. Additionally, the results of previous audits will be
verified.
14.2 Purpose
The purpose of this procedure is to define the processes and interfaces between them, and the
preparation that is required to ensure that project quality audits are performed in an efficient and
controlled manner. Also, it demonstrates the implementation of the quality system and meets contractual
and customer requirements, as well as the requirements of IMS.
14.3 Procedure
14.3.1 Audit Schedule

Quality audits will be carried out throughout the project, and in any location where work
contributing to the project is being undertaken. Audits are carried out on both a
“Scheduled” and “Unscheduled”, internal and external basis. Gas Solutions Quarterly IMS
audit schedule shall be prepared by MR based upon a set time interval between auditing
of each relevant process. The Project Audit shall be included in the overall
Gas Solutions schedule to ensure the most effective timing of audits in consultation with
project QA/QC Engineer. The Audit schedule will identify the audit scope. The frequency
of internal audit will be based on the following factors as applicable:
● After completion of 25% and 75% of the project schedule.

● On receipt of a major client complaint, if any
● Major Discrepancy in records if any
● Basis of Previous audit results.
If a planned audit is postponed the audit will be rescheduled within the following two
weeks and an adequate record of communication shall be maintained.
14.3.2 Planning and Preparation for Audit

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The Auditor shall send an Audit Notification to re-confirm the date(s) and timing for an
audit. Subcontractor representatives shall be notified of the upcoming audit details such
as venue, date and name of the Auditor.
The Auditor shall be responsible to plan the audit to cover all relevant activities within the
assigned audit duration and that all necessary resources are available.
The Audit checklists will be prepared by the Auditor and shall be part of the audit records.
The Audit Report will be provided to the auditee after completion of and review by the
CEO.
A log will be maintained for all the CPARs raised from Audits and Surveillance inspections.
The close-out of those findings and disposition thereof is monitored by the QA/QC
Engineer.
15 CONTRACT CHANGES / AMENDMENTS
15.1 Scope
This section defines the necessary measures to ensure that adequate control is in place for contract
changes/amendments to meet the contractual requirement and obligations outlined in the contract
document.
15.2 Applicable References

The contract changes/amendments shall be registered, controlled and resolved with the client under the:
● Final work order
● Project Quality Plan
● Change Order Request / Reports / Deviation Reports
● Standard Procedures/specifications
● Approved Method Statement
● Supplier Document Index
15.3 Contract Review

The contract review is carried out jointly by responsible discipline heads/individuals in the
Business/Technical and Design/Engineering Dept. and coordinated with other organizational functions in
the execution phase.

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16 QUALITY RECORDS
16.1 Scope
This document details the activities and identifies those responsible for ensuring that Project Quality
Records are identified, distributed, collated, filed, stored and disposed of. Quality Records shall be
maintained in such a way that they are readily retrievable in facilities that provide a suitable environment
to minimize deterioration or damage and prevent loss. These records shall provide evidence of the quality
of an item and testify directly and indirectly that it complies with contractual requirements.
The following categories of documents are examples of the type of records which shall be maintained.
● Inspection reports performed as per Inspection and Test Plans (in case of EPIC projects)
● Material Certificates (in case of EPIC projects)
● Production records of in-process inspection. (in case of EPIC projects)
● Corrective and Preventive Action Report
● Calibration Data (in case of EPIC projects)
● Certification for approval of personnel and process (in case of EPIC projects)
● Functional test reports and data (in case of EPIC projects)
● Audit Reports.
● Client /Gas Solutions communication
16.2 Purpose
The purpose of this document is to ensure that Quality Records are generated and maintained to
adequately support and substantiate that contract requirements are met.
The QA/QC Engineer shall be responsible for:
● Ensuring that quality records are completed, legible, indexed, filed and stored so that they may
be retrieved on demand;
● Authorizing the disposal of documentation not to be retained;
● Collating "records" to be retained;
● Ensuring that documents are uniquely identified
Document Controller is responsible for quality records once entrusted to his care.
The QA/QC Engineer in conjunction with the Project Manager is responsible for advising Document
Controller about the index, content and format of the final data package to be handed over to the CLIENT.

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The QA/QC Engineer shall perform regular checks internally to verify and confirm that records are
maintained following this procedure.
16.4 Procedure
General
During the life of the Project, files shall be established under the instructions of the QA/QC Engineer, into
which original or copies of quality records pertinent to the project shall be kept. These quality record files
shall be prepared and maintained during the life of the project following this procedure.
Description
The QA/QC Engineer shall identify and inform Document Control, which documents in the project Central
Files are to be retained to form the Project Quality Records, which shall include but not be limited to the
following:
● The contract documents relating to Gas Solutions
● Acceptance or similar certification, or other evidence that accepts the project as complete
● Variation details include "Change Request", Contract Change Orders, etc.
● Purchase Orders relating to suppliers and/or sub-contractors.
● All manufacturing data including inspection, tests, material certificates, Quality Plans,
concessions, etc.
● Audit Reports pertinent to the project.
● Field Inspection Reports
● Gas Solutions and client-related documents and communication
The QA/QC Engineer shall ensure that the content of the Project Quality Records Packages/Project
Dossiers is complete and represents a true and accurate record.
DC shall ensure that Quality Record contents are compiled into sections in files and duly Indexed and
bound after Project.
The quality records file shall be compiled progressively as the job progresses.
17 DESIGN CONTROL
17.1 Purpose

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This procedure is set up to define the process of carrying out the design control function executed in the
organization to meet the client requirements, code of practice, local authority by-laws, etc. and other
specifications within the project scope of work.
17.2 Scope
The development of Conceptual engineering/FEED/ECS & detailed engineering drawings based on
contract scope of work provided by the client/main contractor shall be done by Gas
Solutions/subcontractor (if a part of / full scope of work is subcontracted to a subcontractor).
17.3 Applicable References

The following documents shall form the part of applicable reference during the execution stage.
● Contractual Document
● The project scope of work,
● Master document register.
● Design Engineering specifications.
● Equipment Data Sheets.
17.4 Responsibility
The responsibility for the implementation and maintenance of this procedure shall be with the Project
manager, Project Engineers, Lead Design Engineer, Design Engineer, Designers and Draughtsman
associated with the project.
17.5 Procedure
17.5.1 Design Quality Assurance Plan (DQAP)

The various stages through which the design of a project should proceed will depend upon
the nature, size, and complexity of the project, and upon contractual agreements
between the parties involved. Design Control is planned and documented in the Design
Quality Assurance Plan (DQAP). DQAP shows the responsibilities for review verification
and approval in all the design stages. During the Initial Stage of the design, all the drawings
/deliverables are identified in the Master Document register with the planned date and
completion date. Master Document register is used for monitoring the progress of the
design& Engineering stage.

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17.5.2 Design Basis

The design Input includes all information, irrespective of source and design requirements,
Saudi Arabia regulations, Engineering Standards which govern or influence the overall
design.
The Project Engineer/ Lead Discipline engineer and his team will gather all necessary data
i.e. Clients requirements, Site Survey reports, statutory and regulatory information,
contract terms, Coordination drawings, etc. whichever is applicable, and develop a Design
basis memorandum (DBM) & submit to the client for review/comments. Based on the
client’s comments the document will be revised & submitted for the client’s approval.
This will be the basis for the design activities.
17.5.3 Preparation of Calculation

Calculation Sheets: Calculation shall be made on the organization’s standard calculation
sheets (preparation based on international approved standards). They shall be legible to
enable good quality photocopies or scans to be made;
Design Methods: Design methods shall be developed to enable the fulfillment of project
program requirements. E.g. adoption of international standards/references to meet
requirements;
Results and Conclusions: Results of calculations and conclusions reached shall be clearly
expressed, and the output which is to be employed in the final design identified clearly;
Retention of Calculation Records: The original calculation shall be kept with the project
design records;
Design Review: All internal design reviews shall be planned conducted and formally
documented. Participants at each design review shall include representatives of all
functions. Records of all
Design reviews are to be maintained by a discipline lead engineer or design dept.
The review of design shall be based on end-user requirements and according to the
applicable standard and project specification, a signed copy of the reviewed drawing copy
shall be properly Printed after incorporating the reviewer comment. For Drawings and
Documents checking flow chart refer to Attachment II.

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Design Output: The design outputs are calculations, drawings, contract documents,
studies, and reports. All design outputs are to be documented for easy verification and
validation:
● Calculations;
● Drawings;
● Contract Documents; and;
● Studies / Reports;
● Specification for safe and proper use;
Design Verification: Design Verification shall be performed to ensure that the design
outputs meet the design input requirements. Design verification activities will include but
are not limited to:
● Undertaking tests and demonstrations wherever applicable;
● Comparing the design inputs with the design outputs to ensure that the design output
has met the design input requirements. Calculation sheets are also used for verifying
the design;
● Design Validation: Testing/Commissioning will be carried on-site out to ensure that
the design made is meeting the requirements of the specified application in case of
EPIC projects. Handing Over Certificate is used as a shred of evidence that design and
construction activities are carried out as per the contractual requirements /
specifications in case of EPIC project;
● Submission to client/ main contractor: When client /main contractor requires formal
submissions to be made on completion of preliminary/review design stages if
required, a brief report shall be compiled, which may include but is not limited to;
a) Covering letter;
b) Revision index;
c) Summary of terms of reference;
d) Design concepts and principals adopted;
e) Problems related to design input data, including any requirements not met by the
design;
f) Lists of drawings and documents appended;
g) Any recommendations;
● Each submission to the client/ main contractor should be commented on by them,
whether it is approved, approved with a comment, or rejected. Gas Solutions has to
redesign or proceed with the construction or prepare approved for
construction/tender - drawings/documents & submit to the client when design
submittals are approved.

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● In case of a detailed engineering project that is done for the main EPIC contractor,
each design documents/ drawing shall be submitted to the EPIC main contractor only
via transmittal & not to the end-user/client directly. The EPIC main contractor after
reviewing the document shall give comments on the document if any to Gas Solutions
for incorporating their comment. The revision cycle/revision numbering philosophy
shall be agreed upon with the Main EPIC contractor at the start of the project.
● Normally, the following revision cycle/revision numbering philosophy will be followed
in such cases.
● The document/ drawing submitted to the main EPIC contractor shall carry the revision
number (0, 1, 2, etc. up to A), with the transmittal indicating the revision number of
the document/ drawing same as the document/ drawing number in the first instance.
● The EPIC main contractor reviews the document & if there is any comment on the
document from their side, they will send the comments back by email to the Gas
Solutions document controller with CC to the project manager. In some cases
communicate to the project manager/concerned lead discipline engineer about their
comments on the documents.
● Gas Solutions shall correct the documents/drawings based on their comments, if valid
& submit the document with the same revision number on the document/drawing
with the transmittal, indicating the revision of the document as (0.1, 0.2, etc.).
● The main EPIC contractor will submit the document to the client after review.
● The client/ end-user reviews the documents/drawings & send whether it is approved,
approved with a comment, or rejected to the main EPIC contractor.
● The main EPIC contractor shall send the comments/approval transmittal to Gas
Solutions. Gas Solutions has to redesign or proceed with the approval for construction
drawings/documents & submit them to the main contractor in PDF format along with
the client’s No comments/approval transmittal copy. These AFC documents/drawings
shall be submitted both as soft & signed hard copies to the main EPIC contractor.
● On completion of the construction, commissioning by the main EPIC contractor, a
redline markup will be provided by the main EPIC contractor to Gas Solutions based
on as-built status.
● Gas Solutions shall update the drawings reflecting those changes (based on redline
markup) & submit the as-built drawings along with the native files to the main EPIC
contractor.
● Master Document Register is maintained for monitoring the status of the Deliverables
submitted to the client and it is updated as & when required.
17.5.4 Records
• Calculation sheets
• Design verification records
• Master Document register

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• Records of the report submitted to client/main EPIC contractor

• Design changes and approval records
17.6 Approval of Drawings
All generated drawings and documents shall be subject to appropriate multidiscipline review and
necessary revision, after which the Discipline Engineer shall review and finalize them before submitting
them to client/main EPIC contractor for review / Approval as per Drawings and Documents checking
Flowchart “Attachment II”.
The final approved drawings shall be issued to all concerned personnel by Gas Solutions’ Document
Controller as per Document control flowchart “Attachment-III”.
17.7 Design Changes
The design output shall be defined in the form of drawings, specifications, design data and procedures.
The site Engineer shall take the necessary measures to ensure that adequate control is in place in the
execution phase to prevent non-conformities (in the case of the EPIC project).
All design changes and or site variations/modifications shall be carried out only with the approval of the
client (in the case of EPIC contractor).
18 DOCUMENT AND DATA CONTROL
18.1 Scope
This section defines the necessary measures to ensure that adequate control is in place during document
and data preparation, numbering, review, approval, verification, revision, distribution/issuance, removal
of superseded or invalid documents and handover of documents technical and commercial generated by
organizational functions.
18.2 Basic Requirements
The Documents controller & his team are jointly responsible for developing and maintaining Document
Registers, lists of Recipients, and related workflow procedures.

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Project-related Quality & HSE Plan, Contract-specified CLIENT Standards and Project Procedures are
available to the Document controller after being reviewed by the QHSE.
Where a copy of a controlled document must be issued, it shall be distributed via the Document controller.
A register of transmittal forms shall be maintained by the Document controller. Periodic checks shall be
made of the register to ensure the return of the Receipts. In addition to this a separate register
Document Transmittal Forms shall be signed by the Recipient, to acknowledge receipt of the document/s
and returned to Document Control.
Signed Master copies of Documents & Drawings shall be stamped with ‘MASTER’ & kept in the designated
File locations, by the Document controller.
18.3 Project Documents Numbering Procedure
The client Numbering Procedure shall be used for all document numbering; however, the Gas Solutions
document numbering procedure will follow for internal traceability.
Correspondence to CLIENT will be numbered as follows:
Numbering Format: Gas Solutions - YYY- XXXX - L - XXX
Document Revision Number
Document Discipline Code
Document Title Abbreviation **
Project Code
Company Name
0- General
1- Civil
2- Mechanical.
3- Electrical.
4- Instrumentation.
5- HSE

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6- Process
7- IT
8- Telecom
9- QA/QC
**For document title abbreviation refer to clause 6
This procedure shall be maintained of all Correspondence documents by Document Controller or

respective HOD’s.
18.4 Project Correspondence and Document Control PROCEDURE
All project correspondence and approved project documents received from the client/main EPIC
contractor, shall be maintained in a separate log register by the document controller.
For controlling Documents and Drawings control Procedure shall be followed in “Attachment III”
18.5 Project files
All technical documents and data, reports, and records are kept as soft files in the server under the subject
project.
Document Controller shall define and document a filing/storage system to enable rapid accessing of all
documents under his responsibility.
18.6 Document Records
The documents shall be maintained with the sophisticated document control procedure. Official
correspondence with the client/main EPIC contractor shall be done by the following means:
● E-mail
● Letters (Hard copies)
● Faxes
● Documents/Reports
The fax/ letter (hard copies) correspondence will be issued with a unique Document ID for every issued
and received documents.

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18.7 Types of Documents
All documents containing information & data which require necessary action such as review, approval,
distribution, and issuance or receipt, revision and as defined in the scope of this section shall be recorded
and controlled
The following is the list of documents to which documents control shall be applied:
● Engineering Design Data

● Construction Documents (Drawings and Specifications)
● Quality Control Documents (Procedure and inspection and Test Plans)
● Contract Documents
● Subcontract Documents
● Purchase Orders
● Variation Orders
● Correspondence from/to client/main contractor, consultants, subcontractors and vendors.
● Project Plans
● Project construction method and procedures (in case of EPIC )
● Notices/Observations and audit reports
● Technical Queries
● CPAR
● Minutes of Meeting
● Progress Reports (Weekly/Monthly)
18.8 Document Approval & Issuance
All documents/data generated by organizational functions or received from Contractors’ vendors shall be
controlled following documented procedures before use. Such documents are to be identified with
current revision status and necessary information.
The issuance and distribution of the latest document are recorded and transmitted by the Document
Controller.
For project documents, approval refer clause number 9.2
18.9 Document Changes

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Any changes or modifications made in the documents are reviewed and approved similarly to those
originally performed. The identification of any such revisions shall be marked clearly in the document and
re-issued to concerned organizations for subsequent action.
18.10 Control of Subcontractors and vendor documents
All documents transmitted by Gas Solutions Subcontractors and vendors are controlled and numbered
following document and Data control procedure.
19 PURCHASING PROCESS (In case of EPIC Projects)
19.1 General
This section defines the necessary measures to ensure that adequate control is in place for the
procurement of equipment, assemblies, and materials to meet the specified technical and quality
requirements.
All purchased materials, components, and assemblies, which directly affect the quality of construction or
product, shall be identified according to the procedure for product identification and traceability.
19.2 Evaluation of Subcontractors/Suppliers
Each Subcontractor/Supplier is being assessed for his capability to supply the specified product, services,
and also assess their quality management system implementation.
The assessment considers his technical and financial resources to ensure that the product will be delivered
on time and meet Project Quality Requirements.
List of approved Subcontractors/Suppliers with relevant records of previously demonstrated capability

and performance is maintained. Periodic review of the performance of each approved
Subcontractors shall be carried out based on which their approval will be extended or withdrawn.
The level of control over the vendor/subcontractor will depend on the impact and importance of the
purchased item or services required concerning the quality requirement
The Vendor’s Quality Plan shall be subject to inspection and shall be reviewed and approved by Gas
Solutions.

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Purchases are made from CLIENT-approved Subcontractors/Suppliers from their approved vendor list.
19.3 Purchasing data
All purchasing documents contain data clearly describing the technical specifications for the product,
applicable drawings and standards, process and inspection requirements and delivery schedule for the
product. All purchase documents are reviewed and approved for adequacy by the concerned authorities
before release.
19.4 Verification of Purchased Product
The Verification of the purchased product may be carried out by the contractor or his approved
representative (Third-party Inspection) with the client’s representative at the vendor’s factory to the
extent specified in the contract.
All purchased project-related material must be inspected by the QC department before installation on site.
If the material does not comply with the purchase order or project specification or datasheet, CPAR shall
be raised and provide the sticker as HOLD or Rejected. The CPAR copy shall be forwarded to the
procurement department for necessary corrective action. Storekeeper is responsible for controlling the
Hold / Accepted or Rejected Material
Nonconforming material shall also be used on a request basis after changing of drawing and datasheet by
the engineering department & subject to approval by client or CLIENT.
To avoid & minimize the non-conformance of material, it shall be inspected at vendor premises also as per
the inspection plan.
The nature of the verification by which conformance to requirements will be met is specified in the
purchase order. All such verifications are carried out to fulfill the specified requirements for the
subcontracted products.
20 FINAL DELIVERABLES
20.1 Mode of Deliverables
Project Deliverables will be in the form of recognized office consumables as shall be following the client’s
deliverables requirements in all respect:

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Soft Copy : CD’S, DVD’S,

Hard Copy : Good quality printing papers (A4, A3, A1, and A0)
File/Folders : Final project dossier files of A3, A4 size (Binders)
20.2 Deliverables standards
All project deliverables shall be made as per the client’s standard for the compilation of the project
dossier.
21 ATTACHMENTS (as required for a PQP but in this case, the documents are available separately
within the IMS)
i. Project Organization Chart. (Finalized for each project separately)

ii. Drawings and Documents Checking Flow Chart.
iii. Document Control flow Chart.
iv. Corrective and Preventive Action Report (CPAR)
v. CPAR LOG Register
vi. Test Equipment Register
vii. Request for Inspection
All doubts on this “Typical PQP” should be clarified to the assigned QA/QC staff
The template in which this Typical PQP is shown is only indicative. The actual template for submission to the
Client is to be finalized depending on client requirements.

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PROJECT QUALITY PLAN

xx/xx/xxxx 0 Issued for Review / Comments

Date Rev Description Prepared by Checked by Approved by

Document No. GS-PQP-REVXX Sheet 1 of 39 Rev 0

Document No. GS-PQP-REV00

Date 16th January 2022

4 TERMS & DEFINITIONS 6

7.2 Project objectives 9

7.6 Management Review 15

8 MANAGEMENT SYSTEM DOCUMENTATION 15

8.1 Basis of Project Quality Plan 15

9.2 Project Documents and drawings Approval 16

9.3 Coordination Meeting with client/main contractor 17

9.4 Acceptance of Minutes 17

9.5 Client Complaint 18

10 PREPARATION, APPROVAL, AND USE OF METHOD STATEMENT: 18

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Document No. GS-PQP-REV00

Date 16th January 2022

11 INSPECTION & TESTING (in case of EPIC project) 19

11.4.1 Preparation and Approval of ITPs 20

11.4.2 USE OF ITPs 21

12 INSPECTION, MEASUREMENT & TEST EQUIPMENT 21

13 CORRECTIVE AND PREVENTIVE ACTION 23

13.3 Terms and Definitions 23

13.5 Corrective Action 25

13.6 Preventive Action 25

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Document No. GS-PQP-REV00

Date 16th January 2022

14.3.1 Audit Schedule 26

14.3.2 Planning and Preparation for Audit 26

15 CONTRACT CHANGES / AMENDMENTS 27

15.2 Applicable References 27

15.3 Contract Review 27

17.3 Applicable References 30

17.6 Approval of Drawings 34

17.7 Design Changes 34

18 DOCUMENT AND DATA CONTROL 34

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Document No. GS-PQP-REV00

Date 16th January 2022

18.2 Basic Requirements 34

18.3 Project Documents Numbering Procedure 35

18.4 Project Correspondence and Document Control PROCEDURE 36

18.5 Project files 36

18.6 Document Records 36

18.7 Types of Documents 37

18.8 Document Approval & Issuance 37

18.9 Document Changes 37

18.10 Control of Subcontractors and vendor documents 38

19 PURCHASING PROCESS (In case of EPIC Projects) 38

19.2 Evaluation of Subcontractors/Suppliers 38

19.3 Purchasing data 39

19.4 Verification of Purchased Product 39

20.1 Mode of Deliverables 39

20.2 Deliverables standards 40

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Document No. GS-PQP-REV00

Date 16th January 2022