STUDY GUIDE NO.

1: INTEODUCTION TO ATHLETIC SPORTS AND MANAGEMENT

SPORTS MANAGEMENT – involves any combination of skills related to planning, organizing, controlling,
budgeting, leading, and evaluating within the context of an organization.

MANAGEMENT FUNCTIONS AND ACTIVITIES

1. PLANNING – it refers to the work performed to pre-determined a course of action in order to

attain results desired.

ACTIVITIES:

A. FORCASTING- estimate and predict future conditions, anticipate problems and identify
new opportunities.

B. DEVELOPING OBJECTIVES – to determine the results desired or expected outcomes

C. PROGRAMMING AND SCHEDULING – to establish the major action steps to achieve the
objectives and to estimate the time sequence necessary for each action step.

D. DEVELOPING PROCEDURES – to make use of methods techniques or strategies that can

maximize output.

E. DEVELOPING POLICIES – to implement the decisions in the form of policies or guidelines

to avoid being repetitive of questions or instructions.

2. ORGANIZING – this refers to the work to arrange and relate the work to be performed effectively by
people.

ACTIVITIES:

A. DEVELOPING ORGANIZATIONAL STRUCTURE – to establish a sound, logical

organizational structure to get things done efficiently with minimum input and maximized
results.

B. DELEGATING – to entrust responsibility and authority and to establish accountability so

that there is greater freedom among the members of the group using initiative and judgment.

C. DEVELOPING RELATIONSHIPS – to establish and create the conditions for effective

teamwork among the members of the group who are expected to work cooperatively.

3. CONTROLLING – this refers to the work performed to assess and regulate work in progress and to
assess results secured.

ACTIVITIES:

A. DEVELOPING PERFORMANCE STANDARDS – to establish the criteria by which

performance and results will be judged.

B. MEASURING PERFORMANCE – to establish effective means for recording and reporting

the work being done and the results achieved.
 C. EVALUATING PERFORMANCE – to establish effective means of assessing the work being
done and the result achieved.

D. CORRECTING PERFORMANCE – to ensure that deficiencies are corrected effectively and

measures are taken for continued improvement.

4. LEADING – this refers to the work performed to influence people to act in order to attain the results
desired.

ACTIVITIES:

A. DECISION-MAKING – to make logical, reasoned decisions in carrying out the objectives.

B. COMMUNICATING – to create understanding among all the group members, between

groups, and between the groups and the public.

C. MOTIVATING – to inspire, encourage, and impel people to take effective action

D. SELECTING PEOPLE – to employ individuals who can work effectively together in the same
group in order to maintain a high level of achievement in carrying out their responsibility.

E. DEVELOPING PEOPLE PERFORMANCE – to help people to improve their knowledge, attitudes,

and skills so they can make use of their best abilities.

STUDY GUIDE NO. 2: MANAGEMENT OBJECTIVES

Management by Objectives (MBO)

- is a strategic approach to enhance the performance of an organization. It is a process where the

goals of the organization are defined and conveyed by the management to the members of the
organization with the intention to achieve each objective.
- An important step in the MBO approach is the monitoring and evaluation of the performance
and progress of each member against the established objectives. Ideally, if the member
themselves are involved in setting goals and deciding their course of action, they are more likely
to fulfill their obligations.

MANAGEMENT OBJECTIVES

- Basically, management by objectives refers to job performance and achievement guided by

desired results. This concept can be applied in two types of performance.

1. UNIT PERFORMANCE – management by objectives many be used to set guides and evaluate
results for groups, units, departments, divisions, or whole school or companies.

2. INDIVIDUAL PERFORMANCE – management by objectives may be applied or used as a tool for

motivation and measuring individual performance.

Management by objectives as method can be summed up in three steps:

1. Superior and subordinate(s) work out realistic performance objectives. They agree on the means for
achieving specified results.

2. Compare actual results to expected results at the end of the agreed-on period.

3. Specify measurable action by specific time limits for implementation depending on the results
achieved.

Management by objectives as applied in educational management is simply illustrated, thus:

- The principal teacher or head teacher in a school sits down with the teachers and agree on
statement of accountabilities upon which every teacher draws out realistic performance
objectives and the means he chooses to accomplish them.
- An “accountability” is a result that is expected for the satisfactory performance of the job. At the
end of the semester or school year, the actual results are compared to the expected results or
performance objectives. The teacher commits himself to specific time limits. He has to do this
because he obviously takes the risk that he may fail and his superior, the principal or head
teacher, will know he has failed.

STUDY GUIDE NO. 3: QUALIFICATIONS OF MANAGEMENT LEADER

SPORT MANAGERS JOB DESCRIPTIONS

Sports management

- Focuses on the business side of sports and recreation, including facility management,
promotions and marketing, and event management. Those interested in sports management
need to have skills in areas like financial management, sports administration, public relations,
and/or accounting.

SPORTS MANAGERS

- Sports managers are professionals who may work a wide range of jobs; all of them aim to help a
sports organization by promoting its interests and ensuring profitability. These managers are
needed at every level of sport, from amateur leagues and high schools to professional teams.
Sports managers usually work in an office setting, but may need to travel for events and/or work
extended hours or 7-day work weeks during an athletic season.

MANAGEMENT LEADERS

- A management leader is a person in a leadership position who, primarily by performing the

management work of planning, organizing, leading and controlling, enables people to work
together to achieve objectives.

QUALIFICATIONS OF A MANAGEMENT LEADERS

1. ADMINISTRATIVE MIND – this refers to the ability to analyze situations objectively, to see the
future and plan a constructive course of action with an open mind.
 2. INTEGRITY – if a person is honest and sincere, keeps promises, and can be trusted with
confidential information, he can inspire and get the cooperation and love of the people. Without
integrity of character a low morale and an inefficient organization result.

3. ABILITY TO INSTILL GOOD HUMAN RELATIONS – the ability to get along with people are
necessary to get the cooperative effort needed for an organization to achieve its Goals.

4. ABILITY TO MAKE DECISIONS – good decisions can be arrived at with an understanding of

what is important and unimportant in a particular situation that is in question, what is
reasonable and unreasonable, and in consideration of the best interest of the organization.

5. HEALTH AND FITNESS FOR THE JOB – good health and physical fitness often have a bearing
on making the right decisions.

6. WILLINGNESS TO ACCEPT RESPONSIBILITY – there are duties and responsibilities that go with
leadership and action is required to insure production or quality of output.

7. UNDERSTANDING OF WORK – familiarity with the particular field in which the organization is
engaged is an asset. One cannot guide purposefully and intelligently if he does not fully
comprehend his work.

8. INTELLECTUAL CAPACITY – this refers to intellectual competence such as the ability to think
and reason logically, to apply knowledge effectively, to communicate efficiently, and other
factors closely allied to the intellectual processes.

STUDY GUIDE NO. 4: PLANNING AND ORGANIZING TOURNAMENT PROPOSAL

In organizing - you make arrangements or preparations of an event or activity which are often arranged
in a systematic way especially when the event or activity is on the large scale. Organizing an event or
activity is always associated with a plan.

Planning - is the process of making plans for something. It is most important part of success of every
activity. The planning process includes the following key elements:

Key elements of effective event planning:

1. Understand the purpose of the event.

- First, start by asking yourself: Why are you organizing this event, and what do you hope to
achieve? If you know your organization’s key goals before planning, you can ensure that every
part of your event is optimized for success.

2. Know your audience.

- Are you trying to raise awareness for a cause, or collect a predetermined amount of donations
for your next project? Are you hoping to attract 50 guests, or 500?
3. Select the right venue.

- Always check the location in person as early as the selection stage. At the most unexpected
moment it could turn out the air conditioning doesn’t work properly in the hall, there are no
toilets for the disabled or the equipment won’t get through the door. Therefore, check such
issues in advance.

4. Choose a suitable time.

- Do not underestimate the time required for the successful promotion of an event. The type of
event, its target audience, internal resources and the budget all determine your marketing
approach.

5. Draft a plan and follow the timeline.

- Once you have a good idea of all the costs and the timeline associated with your event, it’s
time to start the real plan! Creating your event master plan will allow you to ensure every aspect
remains on track, as well as making it easier to coordinate with volunteers and event committee
members.

6. Create a content that will attract your target audience.

- If you want your event to stand out, you need to choose a timely and compelling theme that
sets you apart from your competition.

• Brainstorm names

• Create a tagline

7. Design the message you want to share through the event.

- It is also important to create one key message that will be broadcast on all channels.

8. Have a lead capture mechanism.

- A well-organized and planned event or activity is the key to achieving your target and attaining
the best results. Collaboration with a group and a spirit of openness are important components
in ensuring that you achieve good results.