Project Report & Viva Voce

BBA- Semester VI

Guidelines for Project Report

& Viva Voce

Subject Code: BBA 312 Credits: 6

 CONTENTS

SECTION DESCRIPTION PAGE

NO
1.0 GGSIPU- Ordinance 3
2.0 Guidelines For Project Report 4
3.0 Synopsis/Executive summary 5
4.0 Guidelines For Writing Project report 6-8
5.0 Formats for Project Report 9-11
6.0 Specifications For Body of The PR 12
FORMAT
Report Format – 1 Cover Page Of PR 13
Report Format – 2 Student - Faculty Guide Certificate 14
Evaluation Format – 1 PPT 15
Evaluation Format – 2 Project Report Evaluation 16
Time Line Activity based important dates 17

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1.00 GGSIPU- ORDINANCE

GURU GOBIND SINGH INDRAPRASTHA UNIVERSITY,

DELHI BACHELOR OF BUSINESS ADMINISTRATION
(BBA)
SIXTH SEMESTER

Code No. Paper L T/P Credits

BBA 312 Project Report & Viva Voce - - 6

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2.0 GUIDELINES FOR PROJECT REPORT & VIVA VOCE

2.1 SCOPE OF THE PROJECT REPORT & VIVA VOCE

The project study is to be based on the functional area (such as Marketing, Finance, HRM) that the
student opted as major in third and fourth semester. Before commencement of project study, each
student is to develop a synopsis in consultation with his/her guide in the chosen functional area
covering the broad aspects on which the data is proposed to be collected and analysis is to be
conducted. It may be noted that the chosen functional area is not restrictive. If the student finds
any other area interesting or other wise, they must explore it and comment on it in his /her report.
Each student is required to carry out the work and submit the report individually.

2.2 OBJECTIVES

2.2.1 Work & gain knowledge of real time business environment.

2.2.2 Explore the various functional areas and analyze how theoretical concepts taught are applied in
real life situations.
2.2.3 Analyze best practices, system, processes, procedures and policies of a company/industry in
different functional areas and bring forward the deviations.
2.2.4 Develop skills in report writing through data collection, data analysis, data extraction, and
presentation and draw lessons vis-à-vis firm or company.

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3.0 Synopsis/Executive Summary

Each student is to submit a written project synopsis to his/her respective guides. The project
synopsis must comprise the following aspects:

 Title of the Project: Title should be meaningful and should convey the broad aspects that
will be covered in the body and the scope of the project.
 Organization/Company: Mention the name of organization/company and the functional area
(e.g. marketing, finance and human resource) where you intend to do your project. Briefly
explain the nature of the organization and its business.
 Introduction of the Topic: Briefly introduce the topic on which your project is based.
 Objectives, Scope & Hypothesis: Explain the objectives and the scope of the project along
with functional area that will be covered in the study. Also frame the hypothesis under study.
 Research Methodology:
a. Research design
b. Sampling design
c. Sample size
d. Sample location
e. Data type
f. Instrument used
g. Analytical Tools

 Expected Outcome: Briefly discuss the expected outcome of the project

 Bibliography: Source for your synopsis

Note: Once the Title & the Organization (if applicable) is Approved, It Cannot Be Changed
arbitrarily

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4.0 GUIDELINES FOR WRITING PROJECT REPORT & VIVA VOCE

The Guidelines for carrying out the PROJECT REPORT is given in the following paragraphs.
Each student is to compile his/her study in six chapters as detailed below:

4.1 Chapter-I Introduction

4.1.1 Introduction:
It should include (a) Meaning of the concept, i.e., Job Satisfaction, Consumer Satisfaction,
Working Capital Management, (b) Rationale for choosing the topic/problem under study, (c)
Implementation strategy of concept in your present study.

4.1.2 Objectives of Study: It should be pragmatic and consistent with the title of the study and
achievable during the course of study within the prescribed schedule. Students are advised to
develop the objectives in consultation with their respective guides.
4.1.3 The objectives must start with action oriented verbs. A sample of objectives is given below as
example:

“(a) To study the growth of sales of Sanitizers in merket.

(b) To compare the market share of branded and local manufacturers of Sanitizers.”

4.1.4 Scope of Study: The scope of the study refers to the parameters in which the study will be
operating in. This also reminds a researcher that his method of investigation should be centered
around trying to solve the problem within the provided scope. The scope of study should clearly
mention the activities that are actually performed in the study. It should include the period of
study, the functional area (HR, Finance and Marketing) and volume of work carried out in the
study. With reference to above objectives, the scope of study could be as follows (note this is
suggestive and not exhaustive):

(a) To collect and analyze the sales data of SANITZER in Delhi region of last five years. For
this purpose secondary data from the published sources and the dealers is collected.

(b) To carry out market survey of customer perception for the use of RO Water Purifier. For
this purpose the geographical area selected is Noida locality. Data is collected through a
structured questionnaire.”

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4.1.5 Company Profile:

Following aspects need to be covered in the first chapter in order to know the company profile:

4.1.4.1 Name of the firm/company, its complete address along with telephone numbers, email address,
website name. Mention whether local, national or multinational. If national/multinational, give
location & address of the registered office and geographical areas of operation of the company.

4.1.4.2 Explain the nature of the Organization and its business (service/production/trading etc), i.e., type
of industry & business in which the company is operating. Mention specific functional area, if
any, such as marketing, finance, HR, logistics etc, in which the company is operating.

4.1.4.3 Company’s vision & mission.

4.1.4.4 Product range of the company.

4.1.4.5 Size (in terms of manpower & turnover) of organization.

4.1.4.6 Organization structure of the company.

4.1.4.7 Market share & position of the company in the industry.

4.1.6 Industry Profile:

Brief profile of the Industry including its current status from which the company belongs.

4.2 Chapter-II: Review of Literature

Students have to carry out a methodical examination of available study material (books, journals,
periodicals, official gazettes, etc) on the topic of your study. Provide the existing information on
the work already done by way of fundamental nature of the study and the writer’s name and
references of publications.

4.3 Chapter-III: Research Methodology

It must specify the following:

a. Universe, Research design, Sampling Type, Sample size, Sample location, Data type,
Instrument used, Analytical Tools, Hypothesis, Identified independent and dependent
variables, Contents analysis– Notes (References)
b. Framing of Questionnaire wherever applicable & relevance of each question asked in
questionnaire.
c. Constraints under which the study has been undertaken.

4.4 Chapter-IV: Data Reduction, Presentation & Analysis

Raw data (primary or secondary) collected must be reduced to standard formats such as tables,
charts, graphs, diagrams etc and is to be presented in this chapter. This chapter will include
Decodification of

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 data, Classification of Data, Tabulation of the data, Application of analytical tool(s), Use of
graphs, Depiction of Bar diagrams, Histogram and its observation and inferences drawn. Proper
titles, legends, scales, source (s) etc must be mentioned along with each diagram.

4.5 Chapter-V: Data Interpretation

This chapter is the most important part of the study, wherein students are required to apply
established theoretical concepts/tools/techniques to the data presented in Chapter-IV and draw
inferences. Students are required to discuss rational and logic for drawing inferences. For each
inference, proper linkages are to be established either with the data analysed in Chapter- IV or
with the calculation (s) to be included in this Chapter. Wherever, calculations are to be carried
out, it must be provided before drawing any inference. The inferences are to be presented in
narrative form from each data set along with limitation (s) due to data insufficiency, if any.

4.6 Chapter-VI: Summary & Conclusions

This Chapter should comprise the following:

4.6.1 Results of the Study: These are to be presented and supported by facts & figures in narrative
form and be culled out from the Chapter-IV. The sequence of the results must be consistent with
the objectives of the study mentioned in Chapter-I. Also, mention the achievement of objectives
or otherwise.

4.6.2 Limitations: The limitations could be mentioned in terms of data insufficiency, time & expertise
constraints etc.

4.6.3 Recommendations, Scope for further Study & Conclusion: Recommendations based on
results of the study is to be provided. Any scope for extension of the study to new geographical
areas, segments, time with larger data, is to be mentioned under this heading. Finally, Conclusion
should cover findings of the work, whether the stated objectives of the work is achieved with full
justification, recommendations, limitations, directions for future development.

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5.0 FORMATS FOR PROJECT REPORT & VIVA VOCE

The final report is comprised of the following:

 Cover Page
 Certificates
 Acknowledgements
 Executive Summary
 Contents
 Body of the Project Dissertation Report (As per Section No.: 4.0)
 References/ Bibliography
 Appendices
o List of Tables
o List of Figures

5.1 Cover Page

The format of the Cover page is attached as REPORT FORMAT – 1

5.2 Certificates

The format of the certificate (from Students & Faculty Guides) is attached as
REPORT FORMAT – 2

The draft copy of the certificate (from Industry Guide) is attached as

REPORT FORMAT – 2

5.3 Acknowledgements

In the “Acknowledgements” page, the student recognizes his indebtedness for guidance and
assistance to the adviser and other members of the faculty. Courtesy demands that he also
recognizes specific contributions by other persons or institutions such as libraries and research
foundations.

5.4 Executive Summary

An Executive summary is a brief or condensed summary of the work assigned and performed for
higher-level management positions. It should be about 3-4 pages in length. It is comprised of
problem definition, work assigned, methodology adopted for the performance of work assigned,
findings, limitations, directions for future development, if any.

5.5 Contents

The format of Contents is as follows

CONTENTS
S No Topic Page No
1 Certificate -
2 Acknowledgement
3 Executive Summary -
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 Chapter I: Introduction -
Chapter II: Review of Literature -
Chapter III: Research Methodology
Chapter IV: Data Reduction, Presentation & Analysis
Chapter V: Data Interpretation
Chapter VI: Summary & Conclusions
References/ Bibliography
Appendices
- List of Tables
- List of Figures

5.6 References/Bibliography

Examples are given below:

1. India today, “The Melt down: End of good times”, Oct 27, 2008.
2. James M, Kaplan; and et.al., “Managing it in a Down Turn: Beyond Cost Cutting”, Indian
Management, vol.47 issue 11, Nov 08.
3. “How to Save Your Job in Recession”, Harward Business Review, September 08.
4. http://www.ibm.com/in ( Date of visit with complete address)
5. http;//www.intel.com/india ( Date of visit with complete address)

5.7 Appendices
The appendices are to be attached at the end of the report and to be numbered as Appendix-A,
Appendix-B etc. right justified at the top of the page. Below the world Appendix write in
parenthesis “Refer Para No ”. The para number is to be the number in the body of text where the
reference of appendix is given. An appendix may have annexure (s). If there are annexure, there
are to be attached immediately after the said appendix. The annexure are to be numbered as
Annexure-I, Annexure-II etc.

5.8 List of Tables/Figures/Symbols

The format of Contents and list of Tables/Figures/Symbols is as follows:

LIST OF TABLES
Table No Title Page No
1 Number of Employees in Organization ABC
2

LIST OF FIGURES
Figure No Title Page No
1 Sales Figures of ABC Company for 2010 – 12
2

LIST OF SYMBOLS

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S No Symbol Nomenclatur
e & Meaning
1 At the rate
2

LIST OF ABBREVIATIONS
S No Abbreviated Name Full name
1 CRM Customer Relationship
Management
2 EPS Earnings Per Share.

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6.0 SPECIFICATIONS FOR BODY OF THE PROJECT REPORT

Following aspects must be adhered to as given in while compiling the body of report
(a) Page Size: Good quality white A4 size executive bond paper should be used for typing
and duplication.

(b) Chapter/Para Numbering: The chapters are to be numbered as Chapter-1, Chapter-2 etc.
The heading/title of the chapter is to appear below the chapter number in uppercase.
Paragraphs are to be numbered as 1,2,3 etc in every chapter separately. Sub-paras are to
be numbered as 1.1, 1.2, 1.3----, 2.1, 2.2, 2.3 etc. Sub-sub paras are to be numbered as
1.11, 1.12, 1.13, 2.11,
2.12, 2.13 etc.

(c) Page Specifications

(i) Left Margin : 1.25 inch
(ii) Right Margin : 1.25 inch
(iii) Top Margin : 1 inch
(iv) Bottom Margin : 1 inch

(d) Page Numbers: All text pages starting from Body of the Project Report as well as
program source code listings should be numbered at the bottom center of the pages.

(e) Normal Body Text

(i) Font Size: 12, Times New Roman, 1.5 Spacing, Single Side Writing.
(ii) Paragraphs Heading Font Size: 12, Times New Roman, Underlined
(iii) Page/Title Font Size: 14

(f) Table and Figure Number: Table and figure numbers are to be written at the bottom of
the table/ figure as given below:

(i) Table No-1: Number of Employees in Organisation ABC

(ii) Figure No-1: Data Flow Diagram

(g) Binding & Color Code of the Report

(i) Hard Bound Report (2, 1 to submit in office,1 with Student during Viva)
(ii) Background of the cover page - Black
(iii) Color of Letters: Golden

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 Report Format - 1

PROJECT REPORT ON

TITLE OF PROJECT REPORT & VIVA VOCE

Undertaken at

“NAME OF THE ORGANIZATION”

Submitted in partial fulfillment of the requirements for the

award of the degree of

BACHELOR OF BUSINESS ADMINISTRATION

to

Guru Gobind Singh Indraprastha University, Delhi

University Logo

Under the Guidance of Submitted by

Dr. Name of Student
Faculty Guide BBA-VI Sem
Enrollment No.:

Session 2020 – 21

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 Report Format - 2

Student’s Declaration

I , Enrolment No. from BBA-VI Sem of the Delhi

metropolitan Education , Noida hereby declare that the Project Report & Viva Voce
(BBA-312) entitled
at is an original work and the same has not been
submitted to any other Institute for the award of any other degree. A presentation of the Project
Report & Viva Voce was made on ______________and the suggestions as approved by the
faculty were duly incorporated.

Date: Signature of the Student

Report Format - 2

To Whom It May Concern

This is Certified that the Project Report & Viva Voce submitted in partial fulfillment of Bachelor
of Business Administration (BBA) to be awarded by G.G.S.I.P. University, Delhi by ,
Enrolment No. has been completed under my guidance and is Satisfactory.

Date: Signature of the Guide

Name of the
Guide:
Designation:

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Page 15 of 17
 valuation Sheet
Name of the Faculty :
Name of Criterio Criterio Criterio Criterio Criterio Total
S.N Enrollme the n1 n2 n3 n4 n5 Mark Feedbac
o nt no. student MM: MM: MM: MM: MM: s k
1
2
3
4
5
6
7
8
9
10
11
12
13

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 Project report Schedule
Activity Time
Title finalisation 4th December 2020
Executive summary 4th January 2020
Chapter 1 29th January 2020
Chapter 2 & Chapter
3 12th February 2021
Chapter 4 26th February 2021
Chapter 5 5th March 2021
Chapter 6 26th March 2021
Viva Voce 9th April 2021
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Final Bound 15th April 2021

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