DEO TP Combine File (IT)

DATA ENTRY OPERATOR
NSQF LEVEL - 4
TRADE PRACTICAL
Sector: IT & ITES
DIRECTORATE GENERAL OF TRAINING

MINISTRY OF SKILL DEVELOPMENT & ENTREPRENEURSHIP
GOVERNMENT OF INDIA
NATIONAL INSTRUCTIONAL
MEDIA INSTITUTE, CHENNAI
Post Box No. 3142, CTI Campus, Guindy, Chennai - 600 032
(i)
Sector : IT & ITES
Duration : 6 Months
Trade : Data Entry Operator - Trade Practical - NSQF level - 4
Developed & Published by
National Instructional Media Institute

Post Box No.3142
Guindy, Chennai - 600 032
INDIA
Email: [email protected]
Website: www.nimi.gov.in
Copyright  2021 National Instructional Media Institute, Chennai

First Edition: November 2021 Copies: 1000
Rs. 315/-
(ii)
FOREWORD
The Government of India has set an ambitious target of imparting skills to 30 crores people, one out of
every four Indians, by 2020 to help them secure jobs as part of the National Skills Development Policy.
Industrial Training Institutes (ITIs) play a vital role in this process especially in terms of providing skilled
manpower. Keeping this in mind, and for providing the current industry relevant skill training to Trainees,
ITI syllabus has been recently updated with the help of Mentor Councils comprising various stakeholder’s
viz. Industries, Entrepreneurs, Academicians and representatives from ITIs.
The National Instructional Media Institute (NIMI), Chennai has now come up with instructional material
to suit the revised curriculum for Data Entry Operator - Trade Practical - NSQF Level - 4 in IT & ITES
Sector. The NSQF Level - 4 Trade Practical will help the trainees to get an international equivalency
standard where their skill proficiency and competency will be duly recognized across the globe and this
will also increase the scope of recognition of prior learning. NSQF Level - 4 trainees will also get the
opportunities to promote life long learning and skill development. I have no doubt that with NSQF Level
- 4 the trainers and trainees of ITIs, and all stakeholders will derive maximum benefits from these IMPs
and that NIMI’s effort will go a long way in improving the quality of Vocational training in the country.
The Executive Director & Staff of NIMI and members of Media Development Committee deserve
appreciation for their contribution in bringing out this publication.
Jai Hind
Director General/ Addl. Secretary

Ministry of Skill Development &
Entrepreneurship,
Government of India.
New Delhi - 110 001
(iii)
PREFACE
The National Instructional Media Institute (NIMI) was established in 1986 at Chennai by then Directorate
General of Employment and Training (D.G.E & T), Ministry of Labour and Employment, (now under
Directorate General of Training, Ministry of Skill Development and Entrepreneurship) Government of
India, with technical assistance from the Govt. of the Federal Republic of Germany. The prime objective
of this institute is to develop and provide instructional materials for various trades as per the prescribed
syllabi under the Craftsman and Apprenticeship Training Schemes.
The instructional materials are created keeping in mind, the main objective of Vocational Training under
NCVT/NAC in India, which is to help an individual to master skills to do a job. The instructional materials are
generated in the form of Instructional Media Packages (IMPs). An IMP consists of Theory book, Practical
book, Test and Assignment book, Instructor Guide, Audio Visual Aid (Wall charts and Transparencies)
and other support materials.
The trade practical book consists of series of exercises to be completed by the trainees in the workshop.
These exercises are designed to ensure that all the skills in the prescribed syllabus are covered. The trade
theory book provides related theoretical knowledge required to enable the trainee to do a job. The test
and assignments will enable the instructor to give assignments for the evaluation of the performance of a
trainee. The wall charts and transparencies are unique, as they not only help the instructor to effectively
present a topic but also help him to assess the trainee’s understanding. The instructor guide enables
the instructor to plan his schedule of instruction, plan the raw material requirements, day to day lessons
and demonstrations.
In order to perform the skills in a productive manner instructional videos are embedded in QR code of
the exercise in this instructional material so as to integrate the skill learning with the procedural practical
steps given in the exercise. The instructional videos will improve the quality of standard on practical
training and will motivate the trainees to focus and perform the skill seamlessly.
IMPs also deals with the complex skills required to be developed for effective team work. Necessary care
has also been taken to include important skill areas of allied trades as prescribed in the syllabus.
The availability of a complete Instructional Media Package in an institute helps both the trainer and
management to impart effective training.
The IMPs are the outcome of collective efforts of the staff members of NIMI and the members of the Media
Development Committees specially drawn from Public and Private sector industries, various training
institutes under the Directorate General of Training (DGT), Government and Private ITIs.
NIMI would like to take this opportunity to convey sincere thanks to the Directors of Employment & Training
of various State Governments, Training Departments of Industries both in the Public and Private sectors,
Officers of DGT and DGT field institutes, proof readers, individual media developers and coordinators,
but for whose active support NIMI would not have been able to bring out this materials.
Chennai - 600 032 EXECUTIVE DIRECTOR
(iv)
ACKNOWLEDGEMENT
National Instructional Media Institute (NIMI) sincerely acknowledges with thanks for the co-operation and
contribution extended by the following Media Developers and their sponsoring organisations to bring out this
Instructional Material (Trade Practical) for the trade of Data Entry Operator NSQF (LEVEL - 4) under IT &
ITES Sector for ITIs.
MEDIA DEVELOPMENT COMMITTEE MEMBERS
Shri. M. Natarajan - Junior Training Assistant

NIMI, Chennai - 32.
Smt. Soniya Vijayanandan - Training Officer

NSTI, Chennai.
NIMI CO-ORDINATORS
Shri. Nirmalya Nath - Deputy General Manager,

NIMI, Chennai - 32.
Shri. S. Gopalakrishnan - Assistant Manager,

NIMI, Chennai - 32.
NIMI records its appreciation for the Data Entry, CAD, DTP operators for their excellent and devoted services
in the process of development of this Instructional Material.
NIMI also acknowledges with thanks the invaluable efforts rendered by all other NIMI staff who have contributed
towards the development of this Instructional Material.
NIMI is also grateful to everyone who has directly or indirectly helped in developing this Instructional Material.
(v)
INTRODUCTION
This manual for trade practical is intended for use in the ITI workshop. It consists of a series of practical
exercises that are to be completed by the trainees during the year of course is the Data Entry Operator under
IT & ITES Sector. It is National Skills Qualifications Framework NSQF (Level- 4), supplemented and supported
by instructions/information to assist the trainees in performing the exercise. The exercises are designed to
ensure that all the skills prescribed in the syllabus are covered including the allied trades.The syllabus for the
Data Entry Operator Trade under IT & ITES Sector Trade Practical is divided into Ten Modules.The allocation
of time for the various modules is given below:
Module 1 - Safety Working Practices 23 Hrs

Module 2 - Introduction to computer components 12 Hrs
Module 3 - Windows Operating System 37 Hrs
Module 4 - Computer basics and Software Installation 44 Hrs
Module 5 - Word Processing Software 87 Hrs
Module 6 - Excel Application 116 Hrs
Module 7 - Image editing 29 Hrs
Module 8 - Power point presentation 29 Hrs
Module 9 - Networking and Internet Concepts 116 Hrs
Module 10 - Share and transfer data 87 Hrs
Total 580 Hrs
The syllabus and the content in the modules are interlinked. As the number of workstations available in the
electrical section is limited by the machinery and equipment, it is necessary to interpolate the exercises in the
modules to form a proper teaching and learning sequence. The sequence of instruction is given in the schedule
of instruction which is incorporated in the Instructor’s Guide. With 25 practical hours a week of 5 working days
100 hours of practical per month is available.
Contents of Trade Practical
The procedure for working through the 66 exercises for the year with the specific objectives as the learning
out comes at the end of each exercise is given is this book.
The skill objectives and tools/instruments, equipment/machines and materials required to perform the exercise
are given in the beginning of each exercise.Skill training in the shop floor is planned through a series of practical
exercises/experiments to support the related theory to make the trainees get hands on trainning in the Elec-
trician - power distribution trade along with the relevant cognitive skills appropriate for the level. A minimum
number of projects have been included to make the training more effective and develop attitude to work in a
team. Pictorial, schematic, wiring and circuit diagrams have been included in the exercises, wherever neces-
sary, to assist the trainees broaden their views. The symbols used in the diagrams comply with the Bureau of
Indian Standards (BIS) specifications.
Illustrations in this manual, help trainess visual perspective of the ideas and concepts.The procedures to be
followed for completing the exercises is also given. Different forms of intermediate test questions have been
included in the exercises, to enhance the trainee to trainee and trainee to instructor interactions.
Skill Information
Skill areas which are repetitive in nature are given as separate skill information sheets. Skills which are to be
developed in specific areas are included in the exercises itself. Some subexercises are developed to fulfill the
sequence of exercises in keeping with the syllabus.
This manual on trade practical forms part of the Written Instructional Material (WIM). Which includes manual
on trade theory and assignment/test.
(vi)
CONTENTS
Exercise Title of the Exercise Learning Page. No.

No. Outcome
Module 1 : Safety Working Practices
1.1.01 Visit various sections of the institutes and locate the electrical connections
with computer setup 1 1
1.1.02 Identify safety symbols and hazard identification 2
1.1.03 Practice safe methods of fire fighting in case of electrical fire 4
1.1.04 Rescue a person and practice artificial respiration 10
Module 2 : Introduction to computer components
1.2.05 Identify computer peripherals and internal components 1 15
1.2.06 Identify and record the functionality of variours keys on the keyboard and
mouse 18
Module 3 : Windows Operating System
1.3.07 Practice on Windows interface and navigating windows 1 19
1.3.08 Manage files and folders including zipping and unzipping removable drivers 27
1.3.09 Customize the desktop settings and manage user accounts 32
1.3.10 System properties and control panel 39
1.3.11 Keyboard shortcuts and commands 44
1.3.12 Print and scan documents 46
Module 4 : Computer basics and Software Installation
1.4.13 Install windows operating system 1 49
1.4.14 Hard disk formatting and partitioning 56
1.4.15 Install system and application software 60
1.4.16 Configure bluetooth and Wi-Fi settings 69
1.4.17 Practice english language typing with specific typing lesson and software 78
Module 5 : Word Processing Software
1.5.18 Open MS Word and familiarise with basic word components 81
1.5.19A Format the document in MS word - 1 2&3 90
1.5.19B Format the document in MS word - 2 103
1.5.20A Insert and format the table 107
1.5.20B Insert and format the table and objects 116
1.5.21 Page layout setting and printing the document 130
1.5.22 Use templates, Auto correct tools and Macros 137
1.5.23 Mail merge using MS word 142
1.5.24 Word - Publishing options 151
1.5.25 Shortcut keys for open office and word processor 162
1.5.26 Typing practice using open source typing Tutor 167
Module 6 : Excel Application
1.6.27 MS Excel Screen components and Tools 4&5 170
1.6.28 Create Save and Formatting Excel Sheet 172
(vii)
No. Outcome
1.6.29 Absolute and Relative referencing linking sheets & conditional formatting 4&5 177
1.6.30 Practice Excel Functions in all major categories 180
1.6.31 Perform Sort, Filter and Validating data in MS Excel 190
1.6.32 Create and Format various Static and dynamic charts in Excel 194
1.6.33 Practice Importing and Exporting Excel data 201
1.6.34 Perform data analysis using Pivot Table and Macros 203
1.6.35 Page setup and printing in Excel Worksheet 213
1.6.36 Simple project work using in Excel 215
1.6.37 Practice english language typing with specific typing lesson and software 217
1.6.38 Practice typing in Hindi or any one regional language with specific typing
lesson and software 222
Module 7 : Image editing
1.7.39 Edit image using MS Paint 6&7 223
1.7.40 Editing images/ photos using picture manager application 227
Module 8 : Power point presentation
1.8.42 Open Power Point presentation and familiarise with basic application 8&9
components 232
1.8.43 Create Slide shows, Insert picture and theme 236
1.8.44 Add new slide, Format text, Link with word and excel documents 239
1.8..45 Practice animating slide transition and objects 249
1.8.46 Create slide shows by inserting audio & video and synchronise with
presentation 251
1.8.47 Modify slide page setup and print the slides 253
Module 9 : Networking and Internet Concepts
1.9.49 View network connections 10 & 11 258
1.9.50 Browse Internet for information 263
1.9.51 Create and use e-mail for communication with attachment, priority setting,
address book 268
1.9.52 Use online utilities in Internet 274
1.9.53 Video conferencing using software/apps 280
1.9.54 E Mail configuration through outlook 287
1.9.55 Browser utilities 289
Module 10 : Share and transfer data 12 & 13
1.10.57 Convert different files to other required formats viz word, pdf, jpg, etc 293
(viii)
No. Outcome
1.10.58 Secure different files with passwords 296
1.10.59 Setup, configure and Transfer/share data from mobile/mobile apps such
as WhatsApp to computer through cables/ wireless modes 300
1.10.60 Practice mirror casting of screens between different devices 304
1.10.61 Scan QR Codes for data transfer and storage 308
1.10.62 Transfer/ share data from computer to google drive/ cloud 309
1.10.63 Practice preparing of google sheets, google forms and sharing for data
processing 311
1.10.64 Setup and link computers for remote access using softwares like remote
desktop sharing/Team viewer software/any desk 317
1.10.65 Observe Video Demonstration of online/ internet banking transactions using
associated mobile apps 322
LEARNING / ASSESSABLE OUTCOME
On completion of this book you shall be able to
SI.No. Learning / Outcome Refer Ex:No
1 Identify different computer components, install and setup operating system and
related software in a computer following safety precautions. 1.1.01 - 1.4.17
2 Create, format and edit document using Word processing application software. 1.5.18 - 1.5.25
3 Carry out data entry (Typing) in English and Hindi/Regional language with a
reasonable speed and accuracy. 1.5.26
4 Create, format, edit and develop a workbook by using Excel 1.6.27 - 1.6.37
5 Carry out data entry (Typing) in English and Hindi/Regional language with a
6 Edit images/photos by using Paint and Office Picture Manager Application
software. 1.7.39 - 1.7.40
7 Carry out data entry (Typing) in English and Hindi / regional language with a
8 Create and customize slides for presentation by using Power Point 1.8.42 - 1.8.47
10 Set up network connections and use computer network including Internet and
video conferencing. 1.9.49 - 1.9.55
12 Share/Transfer data from/to computer through cables/ wireless modes using
different mobile apps/ remote access softwares. 1.10.57 - 1.10.65
reasonable speed and accuracy 1.10.66
(ix)
SYLLABUS
Duration Reference Learning Professional Skill Professional Knowledge

Outcome (Trade Practical) (Trade Theory)
(With indicative hour)
Professional Identify different computer 1. Visit various sections of Safe working practices
Skill 116 Hrs; components, install and the institutes and locate the • Safety rules and safety signs.
Professional setup operating system electrical connections with • Types and working of fire
Knowledge 28 and related software in a computer system setup. extinguishers.
Hrs computer following safety (08 hrs) • Artificial respiration,
precautions. 2. Identifying safety symbols awareness on accidents.
and hazard identification. • Electrical safety &
(04 hrs) occupational hazards.
3. Practice safe methods of fire • Environmental hazards &
fighting in case of electrical e-waste management.
fire. (05 hrs) Introduction to Computer
4. Carry out artificial respiration. components
(06 hrs) • Introduction / Evolution of
5.Identify computer peripherals, computer system. Concepts
ports, connectors, cables of Hardware and Software.
and internal components • Function of motherboard
of a desktop computer and components Various Input/
laptop. (07 hrs) Output devices in use and
6. Identify and record the their features.(14 hrs)
functionality of various keys Introduction to Windows
on the keyboard and mouse. Operating System
(05 hrs) • Introduction to operating
7. Practice on Windows System
interface and navigating • Main features of Windows OS
windows. (04 hrs) • Concept of various keyboard
8. Practice on managing shortcut commands.
files and folders including • Introduction to Notepad, Word
zipping and unzipping using pad, Paint, images, calculator,
removable drives. (07 hrs) calendar.
9. Customize the desktop • Control panel setting; display
settings and manage user properties, audio-video
accounts. (08 hrs.) settings, printer / scanner
10. View system properties properties, user account
and control panel details. management, etc.
(06 hrs) • Introduction to various files
11 . Wo r k w i t h k e y b o a r d and their formats, viz., doc,
shortcut commands. (06 hrs) txt, xls, html, ppt, jpg, mpeg,
12. Print and scan document etc. (07 hrs)
using different commands. Computer basics and
(06 hrs) Software Installation
13. Install Windows operating • Introduction to the booting
system. (08 hrs) process.
14. Format hard disk and • Introduction to various types of
create partition. (06 hrs) memories and their features.
15 Install necessary application • Types of Application software
software for Windows and Antivirus.(05 hrs)
i.e. Office Package, PDF • Exposure to different types of
Reader, Media Player etc. Typing Software in English.
(05 hrs) (02 hrs)
16. Configure Bluetooth and
wi-fi settings. (05 hrs)
(x)
17. Practice English language
typing with specific typing
lesson and software. (20
hrs)
Professional Create, format and edit 18. Open MS Word and Word Processing Software
Skill 87Hrs; Pro- document using Word familiarise with basic word • Introduction to the various
fessional Knowl- processing application components. (06 hrs) applications in MS office.(04
edge 21 Hrs software. 19. Edit document using basic hrs)
Carry out data entry formatting tools. (06 hrs) • Introduction to Word features,
(Typing) in English and 20. Practice Inserting and Office button, toolbars. .(07
Hindi/Regional language formatting tables and other hrs)
with a reasonable speed objects. (12 hrs) • Creating, saving and formatting
and accuracy. 21. Work with Page layout and printing documents using
settings and printing Word.(03 hrs)
documents. (10 hrs) • Working with objects, macro,
22. Use templates, autocorrect mail merge, templates and
tools, and record. (08 hrs) other tools in Word. (07 hrs)
23. Use Mail merge tool. Use
conditional Mail Merge,
External Data Source.
Practice Letters, Label &
Envelop printing using Mail
Merge. (12 hrs)
24. Use Table of Context,
Indexing, Hyperlink,
Bookmark, Comment,
equation, symbols, citation,
cross-reference, footnote,
translate, synonyms,
thesaurus, spell check &
grammar, compare etc. (10
hrs)
25. Practice of using shortcut
keys & using macro for
creating shortcut. (08 hrs)
typingwith specific typing
hrs)
Professional Skill Create, format, edit and 27. Open MS Excel and Excel Application
116Hrs; Profes- develop a workbook by familiarise with basic • Introduction to Excel features
sional Knowledge using Excel. application components. and Data Types.(04 hrs)
28Hrs Carry out data entry (06 hrs) • Cell referencing and linking
(Typing) in English and 28. Practice creating, saving Sheets. .(04 hrs)
Hindi/Regional language and formatting excel sheets. • Introduction to various
with a reasonable speed (08 hrs) functions in all categories of
and accuracy. 29. Use absolute and relative Excel. .(06 hrs)
referencing, linking sheets, • Concepts of sorting, filtering
conditional formatting etc. and validating data. .(06 hrs)
(10 hrs) • Analyzing data using charts,
30. Practice Excel functions data tables, pivot tables, goal
of all major categories i.e. seek and scenarios.(04 hrs)
Financial, Logical, Text, • Concept of field, records,
date & time, Lookup, Math, tables.(02 hrs)
Statistical etc. (12 hrs) • Exposure to different types
31. Use various data types in of Typing Software in Hindi/
Excel, sorting, filtering and Regional Language. (02 hrs)
validating data. (12 hrs)
(xi)
32. Create and format various
static and dynamic charts.
(10 hrs)
33. Practice Importing
&exporting excel data. (05
hrs)
34. Perform data analysis
using “what if” tools, Pivot
Table. Record and execute
a macro. (08 hrs)
35. Modify Excel page setup
and printing. (05 hrs)
36. Execute simple projects
using Excel & Word. (20 hrs)
typing with specific typing
hrs)
38. Practice typing in Hindi
or any one regional
languagewith specific typing
hrs)
Professional Skill Edit images/photos 39. Practice editing of images Image editing
29Hrs; Profes- by using Paint and in windows Paint using • Introduction to the properties
sional Knowl- Office Picture Manager different tools and available and editing of images. (03
edge 07 Hrs Application software. options. (14 hrs) hrs)
Carry out data entry 40. Editing images/photos • Introduction to different
(Typing) in English and using Picture Manager formats of images and their
Hindi / regional language Application. (10 hrs) uses.(04 hrs)
with a reasonable speed 41. Practice typing in Hindi
and accuracy. or any one regional
lesson and software. (5 hrs)
Professional Skill Create and customize 42. Open power point Power Point Presentation
29Hrs; Profes- slides for presentation by presentation and familiarise • Introduction to Power Point
sional Knowl- using Power Point. with basic application and its advantages.(01 hrs)
edge 07 Hrs Carry out entry (Typing) in components. (02 hrs) • Creating Slide Shows with
English and Hindi / regional 43. Create Slide shows, Insert different features.(02 hrs)
language with a reasonable picture and theme. (04 hrs) • Types of ppt templates for
speed and accuracy. 44. Add new slide, format text, different applications.(02 hrs)
link with word and excel • Good presentation technique
documents. (04 hrs) (02 hrs)
45. Practice animating slide
transitions and objects.
(04hrs)
46. Create slide shows by
inserting audio & video
and synchronise with
presentation. (05 hrs)
47. Modify slide page setup
and print the slides. (05 hrs)
48. Practice typing in Hindi or

any one regional language
with specific typing lesson
and software. (05 hrs)
(xii)
Professional Skill Set up network connections 49. View Network connections. Networking Concepts
116 Hrs; Profes- and use computer network (10 hrs) • Introduction to Computer
sional Knowl- including Internet and video 50. Browse the Internet for Networks, Necessity and
edge 28 Hrs conferencing. information (use at least 3 Advantages.
Carry out entry (Typing) in popular browsers). (10 hrs) • Client Server and peer to Peer
English and Hindi / regional 51. Create and use e-mail networking concepts.
language with a reasonable for communication with • Concept of Proxy Server and
speed and accuracy. attachment, priority setting, proxy firewall server.
address book. (12 hrs) • Introduction to LAN, WAN and
52. Use online dictionary, MAN.
translation software, storage • Introduction to IP address and
space, share files with e-mail its relevance to PC/ Network.
links, download manager, (18 hrs)
download & upload YouTube Internet Concepts
files, google map & earth • Introduction to www, Concept
etc. Update windows& other of Internet, Web Browsers,
softwares. (22 hrs) internet servers and search
53. Set up video conferencing engines.
using software/apps like • Concepts of Domain
ZOOM, skype, google etc., naming Systems and E mail
explore and practice different communication. (10 hrs)
features. (16 hrs). • Concept of data transfer
54. E Mail configuration techniques through cable/
through Outlook.(06hrs) wireless modes.(03 hrs)
55. Browser setting for
Bookmark, cookies,
favourites and pop ups,
default website, trusted
site, restricted site, content,
history and advanced setup.
(20 hrs)
56. Practice typing in Hindi or
any one regional language
with specific typing lesson
and software. (20 hrs)
Professional Skill Share/Transfer data from/ 57. Convert different files to • Introduction to various mobile
87 Hrs; Profes- to computer through other required formats viz. apps and their functions. (03
sional Knowl- cables/ wireless modes word, pdf, jpg, etc. (06 hrs) hrs)
edge 21 Hrs using different mobile 58. Secure different files with • Different remote access
apps/ remote access passwords. (07 hrs) softwares and their uses.
softwares. • Carry out entry 59. Setup, configure and (03 hrs)
(Typing) in English and Transfer/share data from • Overview of QR Codes for
Hindi / regional language mobile/mobile apps such data transfer, storage and its
with a reasonable speed as WhatsApp to computer applicability. (03 hrs)
and accuracy. through cables/ wireless • Features, uses and
modes. (12 hrs) advantages of google drive/
60. Practice mirror casting of cloud, google sheets, google
screens between different forms etc. (03 hrs)
devices. (06 hrs) • Method of Remote access of
61. Scan QR Codes for data computers using Team viewer
transfer and storage. (06 hrs) software. (03 hrs)
62. Transfer/ share data from • Introduction to secured online
computer to google drive/ banking mechanisms, various
cloud. (07 hrs) modes of payments, cash
63. Practice preparing of transactions and associated
google sheets, google mobile apps. (03 hrs)
forms and sharing for data
processing. (14 hrs)
(xiii)
64. Setup and link computers
for remote access using
softwares like remote
d e s k t o p s h a r i n g / Te a m
viewer software/any desk.
(10 hrs)
65. Observe Video
Demonstration of online/
internet banking transactions
using associated mobile
apps. (04 hrs)
66. Practice typing in Hindi
or any one regional
lesson and software. (15 hrs)
Project work/Industrial Visit
(xiv)
IT & ITES Exercise 1.1.01
DEO - Safety Working Practices
Visit various sections of the institutes and locate the electrical connections
with computer setup
Objectives: At the end of this exercise you shall be able to
• visit the various sections in your ITI
• record the telephone numbers of the ITI office, hospitals, police station and fire station
• identify the locations that have electrical installations for computer set up.
PROCEDURE
TASK 1: Visit various sections of the ITI
4 Collect the telephone numbers of the ITI office,

Instructor will lead the new trainees to various
nearest hospitals, nearest police station and the
sections of the ITI.
nearest fire station and record.
1 Visit the various sections in your ITI and identify the
5 Draw the layout of your ITI showing various trades.
sections of the ITI. List the trades and record it in
your note book. Note :A Sample layout of the ITI (Fig 1) is
given for your reference.
2 Collect the information about the staff members in
each trade.
3 Identify the location of the ITI with details about the
railway and bus stations in the locality and note down
the list of bus route numbers which ply near the ITI.
TASK 2: Identify the locations of electrical connections with computer setup

1 Identify each of the sub-main switches, the area of 3 Practice switching ‘off’ the control switches,
control in the section. depending upon the area of control,imagining that
victim are electrocuted in a specific location/spot.
2 Identify 3 or 4 spots in various locations of the
electrician sections layout and identify the respective 4 Identify and practice the use of various switch points
sub-main switches. for monitor, CPU, Printer, Scanner etc.
1
Identify safety symbols and hazard identification

• identify the safety symbols from the chart and their basic categories
• write their meaning and description mentioning where they are used
• identify road safety signs in traffic signals from the chart
• read and interpret different types of occupational hazards from the chart.
Requirements
Materials
• Basic safety signs chart - 1 No. • Occupational hazards chart - 1 No.
• Road safety signs and traffic
signal chart - 1 No.
PROCEDURE
TASK 1: Identify safety symbols and interpret what they mean with the help of their colour and shape
1 Identify the signs and their categories from the chart.

Instructor may provide charts with various
safety signs for the road safety signs in 2 Write the name, categories, meaning and description
traffic signals. Then, explain the categories of each sign and its place of use in Table 1.
meaning and colour. Ask the trainees to
identify the signs and record it in Table 1.
Table 1
S.No. Safety signs Name of the sign and category Place of use
2
10
11
IT & ITES : DEO (NSQF Level - 4) - Exercise 1.1.02 3

Practice safe methods of fire fighting in case of electrical fire

• demonstrate the ability of fire-fighting during electrical fire
• rescue the electric shock victim
• select fire extinguishers according to the type of the fire
• operate the fire extinguisher.
Requirements
Equipment/Machines
• Fire extinguishers- CO2 - 1 No. • Ladder - 1 No.
• Electrical safety chart (or) display - 1 No. • Safety belt - 1 No.
• Gloves - 1 No. • Fire extinguishers-CO2 - 1 No.
• Rubber mat - 1 No. • Scissors 100mm - 1 No.
• Wooden stool - 1 No. • Cell phone - 1 No.
PROCEDURE
TASK 1: General procedure to be adopted during electrical fire
1 Raise an alarm. Follow the methods given below to As a leader of the group
raise an alarm signals when the fire breakes out.
6 If you are giving instructions:
– Raise your voice and shout Fire! Fire! to draw
– locate and use CO2 fire extinguisher
attention.
– seek for sufficient assistance and inform the fire
– run towards fire alarm/bell to activate
brigade
– switch off the mains (if possible)
– locate locally available suitable means to put out
2 when you hear the alarm signal: the fire
– stop working – judge the magnitude of the fire, Ensure
that emergency exit paths are clear with no
– turn off all machinery and power
obstructions and then attempt to evacuate the
– switch off fans/air circulators/exhaust fans. (it’s place. (Remove explosive materials, substances
good to switch off the sub-main) that would easily catch fire.
3 If you are not involved in the fire fighting: – Put off the fire with assistance by identifying
people with assigned responsibility for each
– leave the place using the emergency exit.
activity.
– evacuate the premises
5 Report the measures taken to put out the fire, to the
– assemble at a safe place along with others authorities concerned.
– check, if anyone has called the fire services Detailed reports on the fire accidents,
– close the doors and windows, but do not lock or even if they are small accidents, shall
bolt help in identification of the causes of the
fire. The identified causes shall help in
As a member of the fire-fighting team taking preventive measures to avoid similar
4 If you are involved in fire fighting: occurences in the future
– take instructions to extinguish fire in an organised

way.
5 If taking instructions:
– follow the instructions, and obey. Be safe and do
not get trapped.
– do not use your own ideas.
4
TASK 2: Rescue the electic shock victim
1 Proceed with treatment as early as possible without 7 Send someone to call the doctor, in case of electric
panic or becoming emotional. burns.
2 Switch off the power or remove the plug or wrench If the victim has electrical burns due to shock,
the cable free. it may be very painful and is dangerous. If
a large area of the body is burnt do not give
3 Move the victim from contact with the live conductor
treatment. Give first-aid as given in step 8
by using dry non-conducting materials like wooden
bars. (Fig 1 & 2) 8 Cover the burnt area with pure running water.
9 Clean the burnt area using a clean cloth/cotton.
10 Send someone to call the doctor immediately.
In case of severe bleeding
11 Lay the patient flat.
12 Raise the injured part above the body level. (If
possible)
13 Apply pressure on the wound ,as long as necessary,
to stop the bleeding. (Fig 4)
14 Cover the injured area with a clean pad and bandage

firmly, if it is a large wound. (Fig 5)
Avoid direct contact with the victim. Wrap

your hands with dry material if rubber gloves
are not available. If you are uninsulated, do
not touch the victim with your bare hands.
4 Keep the patient warm and at mental rest.
Ensure that there is good air circulation. Seek
help to shift the patient to a safer place. If the
victim is aloft, take steps to prevent him from
falling.
5 Loosen the clothing near the neck, chest and waist
and place the victim in a relaxed position, if the victim
is unconscious. If bleeding is severe, use more than one
6 Keep the victim warm and comfortable. (Fig 3) dressing.
15 Initiate right methods of artificial respiration, if the
person is unconscious.

TASK 3: Use of fire extinguishers
1 Alert people in the surrounding area by shouting fire, 3 Open the emergency exit and ask the people inside
fire, fire when you see fire (Fig 1a & b). the area to go away (Fig 1d).
2 Inform fire service or arrange to inform them 4 Switch “OFF” all electrical power supply.
immediately (Fig 1c).
Do not allow people to go near the fire.
5 Analyze to identify the type of fire. Class ‘B’: Oil-based fire (grease, gasoline,oil) and
liquefiable solids (Fig 3)
Class ‘A’: Wood, paper, cloth, solid material (Fig 2)
Class ‘C’: Gas and liquefied gases (Fig 4)

Class ‘D’: Metals and electrical equipment (Fig 5)
6 IT & ITES : DEO (NSQF Level - 4) - Exercise 1.1.03

11 Slowly squeeze the handle lever to discharge the
agent. (Fig 8)
12 Sweep from side to side approximately 15 cm over
the fuel fire until the fire is put off. (Fig 9)
6 Assume that is it type D fire (Electrical fire). Select

CO2 (carbon dioxide) fire extinguisher.
7 Locate and take the CO2 fire extinguisher. Check for
its expiry date.
8 Break the seal. (Fig 6)
Fire extinguishers are manufactured for use
from a distance.
Caution
• While putting off fire, the fire may flare up.
• Do not panic so long as it is being put off promptly
• If the fire does not respond well even after you have
used the fire extinguisher, move away from the fire
point.
• Do not attempt to put out a fire when it emits toxic
smoke. Leave it to the professionals.
• Remember that your life is more important than the
property. So do not take risks.
9 Pull the safety pin from the handle. (Fig 7) (the Pin is
In order to remember the simple operation of
located at the top of the fire extinguisher.) (Fig 7)
fire extinguisher, remember P.A.S.S.
This will help to use the fire extinguisher.
P for pull
A for aim
S for squeeze
S for sweep
10 Aim the extinguisher nozzle or hose at the base of

the fire. (This will remove the source of the fuel fire.)
(Fig 8)

12
13
TASK 2: Identify the road safety signs and traffic signal signs from the given chart
Instructor will explain all the road safety signs

and traffic signal signs
1 Identify the sign and give details of its kind and
meaning in Table 2.
2 Get it checked by the instructor.
Table 2
Figure Number Label Kind of road sign Name of the signal Meaning of the sign
1 a
2 b
3 c
4 d
5 e
6 f
7 g
8 h

TASK 3: Read and interpret the different types of occupational hazards and their causes from the given chart
2 Complete the details and get it checked by your
Instructor may brief the various types of
instructor.
occupational hazards and their causes.
1 Identify the occupational hazard matching it to the
corresponding situation with the given potential in
Table 3.
Table 3
Sl.No. Source or potential harm Type of occupational hazard
1 Noise
2 Explosive
3 Virus
4 Sickness
5 Smoking
6 Non-control device
7 No earthing
8 Poor housekeeping

Carry out artificial respiration

• rescue a victim from electric shock
• prepare the victim before giving first aid treatment
• apply respiratory methods
- Holger Nielson’s arm - Lift back method
- Schafer’s method
- mouth to mouth method
- mouth to nose method
- revive breathing during cardiac arrest.
Requirements
Equipment/Machines
• Control panel arrangement - 1 No. • Wooden stick - 1 No.
• Motor - 1 No. • 2 persons for demonstration purpose - 1 No.
• Rubber mat - 1 No.
PROCEDURE
TASK 1: Rescue a person (mock victim) from live supply (simulated)
1 Observe the person (mock victim) receiving an

electric shock. Interpret the situation quickly. Do not run to switch off the supply that is far
away.
2 Safely move the victim away from the `live`
equipment by disconnecting the supply or using any Do not touch the victim with bare hands
insulating material. (Fig 1) until the circuit is made dead or the victim is
moved away from the equipment.
Push or pull the victim away from the point
of contact of the live equipment, without
causing serious injury to the victim.
3 Physically move the victim to a nearby place.
4 Check for the victim’s natural breathing and
consciousness.
5 Take steps to revive breathing if the victim is
unconscious and not breathing.
TASK 2: Prepare the victim before giving first-aid treatment
1 Loosen the tight clothing as it may interfere with the

Do not waste too much time in loosening the
victim’s breathing. (Fig 1)
clothes or trying to open the tightly closed
2 Remove any foreign material or false teeth from the mouth.
victim’s mouth and keep the victim’s mouth open.
4 Avoid violent operations to prevent injury of the
(Fig 2)
victim’s internal parts.
3 Safely bring the victim to the level ground, taking the
necessary safety measures. (Fig 3)
10
TASK 3: Revive breathing in the victim by Holger Nielson’s arm-Lift back pressure method
Nelson’s arm-lift back pressure method must

not be used when there are injuries to the
chest and belly.
1 Place the victim with his arms folded with the palms
one over the other and the head resting facing the
ground with his cheek over the palms.
2 Kneel on one or both knees near the victim’s hand.
3 Place your hands on the victim’s back beyond the
line of the armpits, with your fingers spread outwards
and downwards, thumbs just touching as in Fig 2.
5 Synchronise the above movement of rocking back

wards with your hands sliding downwards along the
victim’s arms, and grasp his upper arm just above
the elbows as shown in Fig 4. Continue to rock back-
wards.
4 Gently rock forward keeping your arms straight until

they are nearly vertical, and steadily keep pressing
the victim’s back as shown in Fig 3 to force the air
out of the victim’s lungs.

6 As you rock back, gently raise and pull the victim’s 7 Continue artificial respiration till the victim starts to
arms towards you as shown in Fig 5 until you feel breathe naturally. Please note, in some cases, it
the tension in his shoulders. To complete the cycle, may take hours.
lower the victim’s arms and move your hands up to
8 When the victim revives, keep the victim warm with
the initial position.
a blanket, wrapped around him or with hot water
bottles or warm bricks. Stimulate blood circulation
towards the heart by stroking the insides of the arms
and legs.
9 Keep him in the lying position and do not let him
exert himself.
Do not give him any stimulant, until he is fully
conscious.
TASK 4: Revive breathing in the victim by Schafer’s method
Do not use this method when the victim has

injuries on the chest and belly.
1 Lay the victim on his belly, one arm extended direct
forward, the other arm bent at the elbow and with
the face turned sideward and resting on the hand or
forearm as shown in Fig 6.
4 Now immediately swing backwards removing all the

pressure from the victim’s body as shown in Fig 8, to
allow the lungs to fill with air.
2 Kneel when the victim is astride, so that his thighs

are between your knees with your fingers and
thumbs positioned as in Fig 6.
3 With the arms held straight, slowly swing forward so
that the weight of your body is gradually brought to 5 After two seconds, swing again forward and repeat
bear upon the lower ribs of the victim to force the air the cycle twelve to fifteen times per minute.
out of the victim’s lungs as shown in Fig 7.
6 Continue it till the victim begins to breathe naturally.
TASK 5: Revive breathing in the victim by mouth-to-mouth method
1 Lay the victim flat on his back and place a cloth roll 3 Grasp the victim’s jaw as shown in Fig 11, and raise
under his shoulders to ensure that his head is thrown it upwards until the lower teeth are higher than the
well back. (Fig 9) upper teeth you may also place your fingers on both
sides of the jaw near the victim’s ear lobes and pull
2 Tilt the victim’s head back so that the chin points
upward. Maintain this jaw position throughout the
straight upwards. (Fig 10)
duration to revive respiration to prevent the tongue
from blocking the air passage.

5 Blow into the victim’s mouth (gently in the case of
an infant) until his chest rises. Remove your mouth
and release the hold on the nose, to let him exhale,
turning your head to hear gushing the out of air.
The first 8 to 10 breathings should be as rapid as
the victim responds. Thereafter the rate should be
slowed down to about 12 times per victim’s minute
(20 times for an infant).
If air cannot be blown in, check the position
of the victim’s head and jaw and recheck the
mouth for obstructions. Then, try again more
forcefully. If the chest still does not rise, turn
the victim’s face down and strike his back
sharply to dislodge obstructions.
4 Take a deep breath and place your mouth over the
victim’s mouth as shown in Fig 12 making airtight Sometimes air enters the victim’s stomach
contact. Pinch the victim’s nose shut with the thumb as evidenced is the swelling of the stomach.
and forefinger. If you dislike direct contact, place a Expel the air by gently pressing the stomach
porous cloth between your mouth and that of the during the exhalation period.
victim’s. For an infant, place your mouth over the in-
fant’s mouth and nose. (Fig 12)
TASK 6: Revive breathing in the victim by Mouth-to-Nose method
Use this method when the victim’s mouth will

not open, or has a blockage you cannot clear.
1 With the fingers of one of your hand that keep the
victim’s lips firmly shut. Seal your lips around the vic-
tim’s nostrils and breath the air into him. Check to
see if the victim’s chest is rising and falling. (Fig 13)
2 Repeat this exercise at the rate of 10-15 times per
minute till the victim responds.
3 Continue this exercise till the arrival of the doctor.
TASK 7: Revive breathing in a victim who is under cardiac arrest
In cases where the heart has stopped beating,

you must act immediately.
1 Check quickly whether the victim is under cardiac
arrest.
Cardiac arrest could be ascertained by the
absence of the cardiac pulse in the neck
(Fig 14), blue colour around lips and dilated
pupil of the eyes.
2 Lay the victim on his back on a firm surface.
3 Kneel alongside facing the chest and locate the low-
er part of the breastbone. (Fig 15)

8 Move back to the victim’s mouth to give two breaths
(mouth-to-mouth revival of breathing) (Fig 19).
4 Place the palm of one of your hands on the centre
of the lower part of the breastbone, keeping your
fingers off the ribs. Cover the palm with your other
hand and lock your fingers together as shown in
Fig 16.
9 Continue with another 15 compressions of the heart

followed by two breaths of mouth-to-mouth revival of
breathing. Check the pulse at frequent intervals.
10 As soon as the heartbeat is revived, stop the com-
pressions immediately. Continue mouth-to-mouth
5 Keeping your arms straight, press sharply down on
revival of breathing until natural breathing is fully
the lower part of the breastbone. Then release the
restored.
pressure. (Fig 17)
11 Place the victim in the recovery position as shown in
Fig 20. Keep him warm and quickly get medical help.
Other steps
1 Send for a doctor immediately.
6 Repeat step 5, fifteen times at the rate of at least 2 Keep the victim warm with a blanket around him or
one time per second. wrapped up with hot water bottles or warm bricks.
Stimulate blood circulation towards the heart by
7 Check the cardiac pulse (Fig 18). stroking the insides of the arms and legs.

DEO - Introduction to computer components
Identify computer peripherals and internal components

• identify various input/output device connected to the computer
• identify different controls and ports on the system unit cabinet
• identify the internal parts of a system unit
• identify the various parts of a laptop.
PROCEDURE
TASK 1: To identify various input/output devices connected to the computer
1 Instructor will show the different input/output devices

Among the three identical PC’s, one PC will (available in your lab) connected to the computer
be used for demonstration by the instructor and the trainees will make a record of it in Table 1.
where as the other two will be used by two (Fig 1)
groups of trainees.
Table 1
SI. No. Name of the I/P and O/P devices
1
2
3
4
5
6
7
8
9
10
15
TASK 2: Identify different controls, ports and connectors on the system unit cabinet and motherboard
1 The instructor will demonstrate the uses of the fol- Fig 4
lowing indicators ,switches controls in Fig 2 and
ports external to the processor found on the system
unit shown in and the trainees will make a record of
it in Table 2 and Table 3. (Figs 3 & 4)
Fig 2
Fig 3
Table 3
SI. No. Name of the Parts on the CPU
Front Panel & mother board
1
2
3
4
5
6
7
Table 2
SI. No. Name of the Parts on the CPU
Rear Panel
1
2
3
4
5
6
7
8
9
10
11

TASK 3: Identify the various parts of the laptops
Fig 7
The instructor will keep the sample or under
service laptop unit (available in your lab )
and show the various parts of laptop unit as
shown in Fig 5, Fig 6 and Fig 7 the trainees
will make a record of the parts in Table 3 and
Table 4.
Fig 5
Fig 6
6
7
Table 3
8
SI. No. Name the external parts of the
laptop 9
1 10
2 11
3 12
4 13
5 14
6 15
7 16
17
Table 4
18
SI. No. Name the parts of laptop
19
1
20
2
21
3
4
5

DEO - Introduction to computer components
Identify and record the functionality of variours keys on the keyboard and
mouse
• state the name of keys, buttons and its function of a computer keyboard and mouse.
Requirements
Tools/Equipment/Machines
• PC with Windows OS - 1 No.
PROCEDURE
TASK 1: List out the functions of the various keygroups in a keyboard (Fig 1)
1 Write down the functions of the keygroups given in Fig 1
Table 1
Table 1
S. No Key group Keys Function
1 Function keys
2 Typewriter keys
3 Navigation keys
4 Numeric Keypad
TASK 2: Write down the functions of various keys in a keyboard (Fig 2)

Table 2
Fig 2
S. No. Keys Function
1 Alt
2 Ctrl
3 Shift
4 Windows
5 Enter
6 Backspace
7 Num Lock
8 Scroll Lock
9 Print Screen
10 Pause Break
11 Esc Key
12 Space bar
TASK 3: List out the functions of the computer mouse Buttons (Fig 3)
Table 3
Fig 3
S. No. Button Function
1 Left
2 Right
3 Scroll
4 Palm rest
18
DEO - Windows Operating System
Practice on windows interface and navigating windows

• move windows through mouse and keyboard
• maximize and minimize the window
• usage of help feature
• start and close of an application
• select and copy the files and folders or directories
• move files and folders
• delete files and folders.
Requirements
PROCEDURE
TASK 1: Move windows through mouse and keyboard (Fig 1a, 1b, 1c, 1d)
Move windows through mouse Move the pointer using key board Keys
1 Drag the window by its title bar to the new position. Keyboard Key Action performed
2 Press Window key + Left Arrow or Window key + 7 Up and to the left
Right Arrow to cycle the active window through the
8 Up
left, right, and center of each screen.
9 Up and to the right
Move and control windows through keyboard
4 Left
1 Open Settings.
6 Right
2 Click on Ease of Access.
1 Down and to the left
3 Click on Mouse.
2 Down
4 Turn on the Control your mouse with a keypad toggle
switch. 3 Down and to the right
5 (Optional) Check the Hold Ctrl key + to speed up and Perform clicks using Mouse Keys
the Shift key to slow down option.
Left click Activate the left mouse button by
6 Use the sliders to adjust the pointer speed and poin pressing the forward slash key
ter acceleration (Fig 1a). (/) then press 5 to perform the click
After completing these steps, user can use the numeric Right click Activate the right mouse button by
keypad on the keyboard to move the mouse around the pressing the minus sign key (-) then
screen. press 5 to perform the click
Now ‘Mouse Keys’ are enabled, so user can use the Double click Activate the left mouse button by
numeric keypad to move the pointer around the screen. pressing the forward slash key (/)
To speed up how quickly the mouse pointer moves, hold and then press the plus sign key (+)
down the ‘Ctrl’ key. To slow the pointer down, hold down to perform the double click
the ‘Shift’ key. (Fig 1b).
Drag and drop items using Mouse Keys
Drag an item Press zero (0)
Drop an item Point to the location you would
like to drop the item and press
the decimal point key (.)
19
Fig 1a
Fig 1b, 1c
Fig 1d
TASK 2: Maximize and minimize the window
Minimize the opened window i Right-click or press and hold the Shift key, right
click on a window’s title bar to open the menu on
There are different ways to minimize an open window.
a window’s title bar
1 Minimize from Title bar using mouse
ii After releasing the Shift key click or tap on the
a Click or tap Minimize button on the top-right Minimize option (Fig 3).
corner of the window’s title bar to minimize the
2 Minimize from taskbar using mouse
window (Fig 2).
a Click/tap on the application icon on the taskbar to
b By right clicking,
minimize, when it is opened.

Fig 5
Fig 2
Fig 3
Maximize opened window

1 Maximize from Title bar using mouse
a To maximize a window, click or tap on the
Maximize (square) caption button at the top
right corner on the title bar of a restored window
(Fig 2)
To restore a maximized window, click/tap on the
b Hover over the application icon on the taskbar Restore Down (double squares) caption button at
user wants to minimize until he see its thumbnail the right side on the title bar (Fig 2).
preview, right click or press and hold on its b By right clicking
thumbnail preview, and click/tap on Minimize
option (Fig 4). i Right-click or press and hold the Shift key,
right click on a restored window’s title bar to
Fig 4 open the menu on a window’s title bar.
ii After releasing the Shift key, click or tap the
Maximize button (Fig 3).
2 Maximize from taskbar using mouse
a Click/tap on the application icon on the taskbar to
maximize, when it is minimized at the taskbar.
b Hover over the application icon on the taskbar
user wants to maximize until he see its thumbnail
preview, right click or press and hold on its
thumbnail preview, and click/tap on Maximize
option (Fig 4).
c Press-and-hold the Shift key, right click on an
application icon taskbar to open the menu.
c Press-and-hold the Shift key, right click on an After releasing the Shift key click or tap on the
application icon taskbar to open the menu. After Maximize option (Fig 5).
releasing the Shift key click or tap on the Minimize
option (Fig 5)
Minimize and Maximize opened window by keyboard shortcut key

Action performed Keyboard shortcut keys
To minimize the current opened window from title bar 1 First press Alt + Spacebar key to open title bar menu.
2 Then, press the N key.
To minimize all the application windows at a time to Press Window key + D, Press it again to maximize the
access desktop windows, immediately after pressing it.
To minimize all the application windows to access Press Window key + M
desktop

Action performed Keyboard shortcut keys
To maximize all the application windows from Press Window key + Shift + M, only applicable
desktop screen immediately after the pressing the upper shortcut keys.
To maximize a window when it is on restore mode First press Alt + Spacebar, then hit the X key
To minimize all other windows at once except the active Press Window + home key
one
To maximize a restore window Press Window + Up Arrow key
To temporarily minimize the windows Point to the Show Desktop button. . (This is called
“peeking” at the desktop.)
TASK 3: Usage of help feature
1 Windows 10 includes a “Get Help” application that Fig 6

can provide solutions to many problems. It will be
founded in Start menu. Click the Start button, type
“Get Help,” and click the “Get Help” shortcut that
appears or press Enter. Otherwise, it will be opened
by scrolling through the list of applications at the
left side of the Start menu and click the “Get Help”
shortcut (Fig 6).
2 By default, this connects you to a “virtual agent.”
Type what you want support with, and it’ll try to find
you some information. You can also skip this part
and type something like “talk to a human” to get
connected with a Microsoft support person.
TASK 4: Start and close of an application
Start of an application b Right click on the taskbar of the open application

icon. Then click on the Close window option (Fig 8).
a Start from Start Menu
c Press Alt + F4 keys to close the currently selected
1 Click Start button or press Window key to open
window.
the Start Menu.
d Press and hold the Shift key, right click on the app
2 Click the All Apps button in the lower-left corner
icon on the taskbar. Release the Shift key, and click
(Fig 7).
on Close option (Fig 9).
3 This displays an alphabetical list of installed
e Right click or press and hold on the title bar of the
applications (Fig 7). Click an app to open it.
open app or window and click or tap on Close button
OR, right click on the application, then click on to close it (Fig 10).
Open option.
f Click/tap on the Close caption button on the title
b Otherwise, it can be started by double-clicking the bar of the open app or window you want to close
application shortcut icon, which is present on the (Fig 11).
desktop screen.
Close an application
a Press the Alt + Spacebar keys, and press the C key
or click or tap on Close.

Fig 7
Fig 8 Fig 9
Fig 11
Fig10

TASK 5: Select and copy the files and folders or directories
Windows Explorer is the file management application Fig 14

used by Windows operating systems to browse folders
and files. It provides a graphical interface for the user to
navigate and access the files stored in the computer. It
is call File Explorer in MS Windows 2010
Opening File Explorer
a Click on the File Explorer icon located in the taskbar
(Fig 12). Or,
Fig 12
b Open File Explorer by clicking on the Start button

and then clicking on File Explorer (Fig 13). Or
Fig 15
Fig 13
c Press the Windows logo key + E.

Copy Files or Folders
Method 1: Right click
4 Click the Home tab at the top (on the ribbon).
1 Click File Explorer icon.
5 Click the Copy button.
2 Go to the location where stores the required file or
6 Go to the destination location, click the Home tab.
folder (hard drive, USB, etc.).
7 Click the Paste button (Fig 16).
3 Click the name of the file or folder that will be copied
i.e. select the required file or folder.
Fig 16
4 Right-click the highlighted file or folder and click
Copy (Fig 14).
5 Go to the destination folder, right-click the destination
folder and click Paste (Fig 15).
Method 2: Ribbon toolbar commands

TASK 6: Move files and folders
Method 1 2 Go to the location where stores the required file or

3 Click the name of the file or folder that will be moved
4 Hold down the right mouse button and drag the file
or folder to the location where user wishes to move.
4 Click the Home tab at the top (on the ribbon). Fig 18
5 Click the Move to button (Fig 17).

Fig 17
6 Click Choose Location (if don’t find the right spot on

the drop-down menu).
7 Go to the location you want to move for this folder.
8 Click Move. (Fig 18)
Method 2
TASK 7: Delete files and folders
Method 1 2 Go to the location where stores the required file or

folder.
3 Select the file or folder by clicking this.
folder. 4 Click or tap the Home tab on the ribbon.
3 Click the name of the file or folder that will be deleted 5 Then click the Delete button. This action removes
i.e. select the required file or folder. the selected item(s) and moves them to the Recycle
Bin (Fig 20). Or,
4 Press the delete key (on the keyboard) or right click
the file or folder and click Delete. (Fig 19) If we want to delete a file permanently go to Home
tab on the ribbon then click the drop arrow near the
Method 2
Delete button and choose “Permanently delete”
1 Click File Explorer icon. (Fig 21).

Fig 21
Fig 19
Fig 20

Practicve on managing files and folders including zipping and unzipping

using removable drivers
• create a new folder
• create a new file
• rename a file or folder
• delete files or folders
• read and observe the following windows shortcut keys in the table
• zipping files in MS Windows 10
• unzipping files in MS Windows 10.
Requirements
PROCEDURE
TASK 1: Create a new folder
There are different ways to create a new folder- Create New Folder from File Explorer Ribbon
Create New Folder using Keyboard Shortcut 1 Open File Explorer (Windows key + E).
1 Navigate to where you want to create a new folder 2 Click/tap on Home tab.
on your Desktop or in File Explorer (Windows key +
3 Navigate to where you want to create a new folder
E).
at.
2 Press the Ctrl + Shift + N keys.
4 Perform the action you want to do below:
Create New Folder from Context Menu
a Click/tap on the New folder button in the “New”
1 Navigate to where you want to create a new folder section of the ribbon (Fig 2).
on your Desktop or in File Explorer (Windows keys +
E). Fig 2
2 Right click or press and hold on an empty area of

your desktop or folder window, click/tap on New, and
click/tap on Folder. (Fig 1)
Fig 1
OR
b Click/tap on the drop down arrow on New Item
button in the “New” section of the ribbon, and
click/tap on Folder (Fig 3).
27
TASK 2: Create a new file
Create a new file using File Explorer 5 Name your file.

1 Open File Explorer by pressing the (Window + E) on 6 Click Save.
the keyboard or by right-clicking the Start menu and
Fig 3
selecting File Explorer. OR click the File Explorer
icon on the taskbar.
2 Double-click a folder in the main window of File
Explorer to open the folder, where the new file is to
be created.
Notice that you can also see the location of a folder
in the address bar near the top of the window.
3 Right-click an empty area of the folder window.
4 Click/tap on New. This displays a sub-menu to the
right of the pop-up menu.
5 Click the file or document type user would like to
create such as text document, presentation, excel
worksheet, notepad etc. (Fig 3).
Create a new file from an Application
1 Open an application (Word, PowerPoint, etc.).
2 Click File.
3 Click Save as.
4 Select Box as the location where you’d like to save
your file. If you have a particular folder that you’d like
to save it to, select it.
TASK 3: Rename file and folder

You can change the name of any file or folder. A unique OR
name will make it easier to remember what type of
1 Right click on the file or folder, which is to be
information is saved in the file or folder.
renamed.
1 Click the file or folder, wait about one second, and
2 Select Rename from the menu that appears (Fig 5).
click again. An editable text field will appear.
3 Type the desired name on your keyboard and press
2 Type the desired name on your keyboard and press
Enter. The name will be changed.
Enter. The name will be changed. (Fig 4)
Fig 5
Fig 4

TASK 4: Delete files and folders
If user no longer need to use a file, he can delete it. Fig 6

When user delete a file, it is moved to the Recycle Bin. If
you change your mind, user can restore the file from the
Recycle Bin back to its original location. If there is no
need to keep the files or folders user can permanently
delete the file or folder.
Delete file or folder from Recycle Bin
1 Click and drag the file to the Recycle Bin icon on the
desktop. You can also click the file to select it and
press the Delete key on your keyboard.
2 To permanently delete the file, right-click the Recycle
Bin icon and select Empty Recycle Bin. All files in the
Recycle Bin will be permanently deleted.
Delete folder from File Explorer Ribbon
Delete folder or file using keyboard shortcut
1 Open File Explorer.
3 While on your desktop (Windows + D) or in File
Explorer (Windows + E), select the folder(s) of files 2 Click/tap on Home tab.
user want to delete, and press the keys mentioned in 3 Navigate to and select the folder(s) user wants to
the table below. delete.
Keyboard shortcut Action Performed 4 Perform the action you want to do below:
Ctrl + D Delete to Recycle Bin a Click/tap on the Delete button in the ribbon to
Del or Delete Delete to Recycle Bin delete to Recycle Bin.
Shift + Delete Permanently delete b Click/tap on the arrow under the Delete button
in the ribbon, and click/tap on Recycle or Delete
4 If you chose to permanently delete, then either click/ permanently in the drop menu (See Fig 7).
tap on Yes or press Enter to confirm (see Fig 6).
Fig 7
TASK 5: Zipping files in MS Windows

A file with the ZIP file extension is a ZIP Compressed 1 Open File Explorer.
file and is the most widely used archive format you’ll
2 Select and right click file(s) or folder(s) that you want
run into.
to zip. A context menu will appear.
A ZIP file, like other archive file formats, is simply
3 In context menu, select Send to (Fig 8).
a collection of one or more files and/or folders but is
compressed into a single file for easy transportation 4 Then click Compressed (zipped folder). This will
and compression. Zipping a software program saves compress your selected file(s) or folder(s) to new
storage space on the server, decreases the time it takes .zip file in current folder.
for downloading and keeps the hundreds or thousands
of files nicely organized in the single ZIP file.

Fig 8
TASK 6: Unzipping files in MS Windows

To extract all files from a compressed folder The default extraction location is a new folder
with the same name as the compressed folder,
a Do either of the following
created in the folder that contains the compressed
1 Right-click the compressed folder, and then folder.
select Extract All (Fig 9). Or,
b If we want to extract the files to a folder other than the
one indicated in the “Files Will Be Extracted To This”
Fig 9 folder box, select Browse and then, in the “Select a
destination” dialog box, navigate to the folder as per
requirement.
c In the Extract Compressed (Zipped) Folders dialog
box, select Extract (Fig 11).
To extract selected files from a compressed folder
1 Open the compressed folder in File Explorer.
2 Select the file or files that you want to extract.
3 Do one of the following:
• Drag the selection from the content pane to the
folder into which user wants to extract the file.
• On the Extract tool tab, in the Extract To group,
select the More button, select Choose location,
and then in the Copy Items dialog box, browse to
the folder and select Copy.
2 Select or open the compressed folder and then,
on the Extract tool tab, select Extract all (Fig 10).

Fig 10
Fig 11

Customize the desktop settings and manage user accounts

• identify the desktop with MS Windows and using the start button
• identify and using the title bar and task bar.
Requirements
PROCEDURE
TASK 1: Identify the desktop with MS Windows and using the start button
To start using MS Windows turn on your computer with
Fig 2
updated system. After turning on the PC a first screen
will appear as like Fig 1.
Personalizing your desktop
1 Right-click anywhere on the desktop. A dialogue box
will appear (Fig 2).
2 Select Personalize from the drop-down menu. The
Personalization settings will appear.(Fig 3)
Click the buttons in the interactive below to
learn more about using the Personalization
settings.
Fig 1
32
Fig 3
To change the font size: If we have difficulty seeing 3 Once we have made selection, the changes will take
the text on the computer, we can increase the font size. effect. (Fig 5)
Increasing the font size will also increase the size of
icons and other items on desktop. Fig 5
1 Open the Settings app, then select System. (Fig 4)
Fig 4
Use of start button

1 Click the Window icon, and you will see a familiar
menu. The Start menu shows commonly used
programs and gives access to settings and power
options. In addition to the menu Windows 10 comes
with active tiles. When first opening this is exactly
how Start menu will look as Fig 6.
2 The Display options will appear. Use the drop-down
arrow to scale up or down the size. Note that a larger
size may interfere with the way some items appear
on the screen.
Fig 6

TASK 2: Identify and using the title bar and task bar
A taskbar is an element of a graphical user interface way to have a quick access to applications you use
which has various purposes. It typically shows which frequently. “Pinned” applications will stay in the Taskbar
programs are currently running. The icons in the middle until you “unpin” them (Fig 7).
of the Taskbar are “pinned” applications, which is a
Fig 7
Pin an Application to the Taskbar (Fig 8) 3 Select “More” option at the top of the menu.
1 Search for the application you want to pin in the Start 4 Select the “Pin to taskbar” option.
Menu.
2 Right-click on the application or press and hold on
any application tile (ex: Store) on the Start screen.
Fig 8
Otherwise,
We can “Unpin an Application” from the
1 While on your taskbar, right click or press and hold Taskbar. To “unpin” it, just right-click the
on an app (ex: Command Prompt) icon on the task- icon in the Taskbar and select “Unpin from
bar to open it’s jump list. taskbar” (See Fig 10). We can “pin” it back
2 If the opened app is currently not pinned to your again any time you want as shown in Fig 9.
taskbar, then you can click/tap on Pin this program
to taskbar to add it. (as shown in Fig 9) Fig 10
Fig 9
Unpin an application to the taskbar,

1 If you want to unpin any apps from the Taskbar then
follow the same process and select the “Unpin from
Taskbar” option as you see in Fig 11.
Task View
1 Task View allows you to quickly move within open
windows and applications. We can access it by
clicking the “Task View” button from the Taskbar
(Fig 12). If this icon is missing on the Taskbar, right-
click an empty portion of the Taskbar and select
Show Task View button. We can also press and hold

the Windows key, and then press Tab to achieve Title bar
the same result. By pressing the Alt+Tab keyboard
1 The title bar is at the top of every window in Windows
shortcut also serves a similar purpose.
10. This includes three buttons at the top right corner
of the window and a title for each open window
(Fig 13).
Fig 11
Fig 12
Fig 13

TASK 3: Create a new local user in Windows
Creating an account for a person this way will also create 4 Click on Family & other users. (Fig 16)
them a Microsoft account, which means in the future
5 Click on add someone else to the PC. (Fig 16)
they could transfer this account to another computer.
VPN Deals: Lifetime license for $16, monthly plans Fig 16
at $1 & more
1 Click on the Start menu. It’s the Windows logo in the
bottom left of your screen. (Fig 14)
2 Click on Settings. (Fig 14)
Fig 14
6 Click on I don’t have this person’s sign-in information.

3 Click on Accounts. (Fig 15) (Fig 17)
Fig 17
Fig 15
7 Click on Add a user without a Microsoft account.

(Fig 18)
8 Enter their username, password, password hint and
Security Questions (Fig 19 and Fig 20)
9 Click on Next. (Fig 21)
10 Check you had created a new account (Fig 22)

Fig 18 Fig 21
Fig 19
Fig 22
How to make a local user an administrator in

Windows
By default, any new local user you add to your PC will
automatically be added as a standard user, meaning
Fig 20 they won’t have certain permissions and will need the
system administrator’s password to complete certain
tasks. If you want the other user to have full access,
you will need to make them an administrator.
1 Click on the Start menu. It’s the Windows logo in the
bottom left of your screen. (Fig 14)
2 Click on Settings. (Fig 14)
3 Click on accounts. (Fig 15)
4 Click on Family & other users. (Fig 16)
5 Click on the account you wish to change. (Fig 21)
6 Click on the Change account type button. (Fig 22)
7 Click on the drop down menu. (Fig 23)
8 Click on Administrator. (Fig 23)

Fig 23 7 Click on the Delete account and data button. Fig 25
8 Now the account deleted will no longer exist Fig 26
Fig 25
9 Click on the OK button. Fig 23

How to remove a local user in Windows
Fig 26
1 Click on the *Start menu**. It’s the Windows logo in
the bottom left of your screen. Fig 14
2 Click on Settings. Fig 14
3 Click on Accounts. Fig 15
4 Click on Family & other users. Fig 16
5 Click on the account you wish to remove. Fig 21
6 Click on the remove button. Fig 24
Fig 24

View system properties and control panel details

• open and use control panel in windows
• change clock, date, regional language in control panel
• disabling of USB drive
Requirements
PROCEDURE
TASK 1: Open Control panel in MS Windows
The Control Panel is a component of Microsoft Windows adding or removing hardware and software, controlling
that provides the ability to view and change system user accounts, changing accessibility options, and
settings. It consists of a set of applets that include accessing networking settings (Fig 1).
Fig 1
Open Control panel Method 2

Method 1: Open it in the Start Menu (Fig 2) 1 Open the Start menu.
1 Click the bottom-left Start button to open the Start 2 Click on the All
Menu.
3 Scroll down to the bottom of the Apps list in the left
2 Type control panel in the search box. pane, and click the “Windows System” folder.
3 Then select and click on Control Panel in the results. 4 Drag and drop the “Control Panel” shortcut to your
desktop.
OR,
Method 3: From the Cortana search bar
1 Open the Start Menu.
1 The Cortana search bar is on the left side of the task-
2 Scroll down to W and click Windows System.
bar, next to Start Menu button. Click the search bar
3 Then click Control Panel (Fig 3). to place cursor in this box.
39
Fig 2 2 Type the word control. Cortana lists best matches
above as per typing. In this list, select Control Panel.
Method 3: From the Run box (Fig 4)
Fig 4
The control command may be used to open the Control

Panel.
1 Open the Run box by pressing Window key + R.
2 Type control and press Enter or press OK.
Method 4
1 Open File Explorer (Windows key + E).
Fig 3 2 Click/tap on the first arrow on the left side in the
address bar. (Fig 5).
3 Click/tap on Control Panel in the drop menu.
4 Select to view the Control Panel in either the
Category, Large icons, or Small icons view.
Fig 5
TASK 2: Use of Control Panel
The Control Panel itself is really just a collection of For example, control timedate.cpl works in some
shortcuts to individual components called Control Panel versions of Windows to open the Date and Time settings.
applets. Therefore, to use Control Panel really means
1 Open Control panel.
to use an individual applet to change some part of how
Windows works. 2 Go to Control Panel. Select Clock, Language, and
Region.

3 There, click on the icon Date and time. The following 6 Now, change the date and time to the correct values
figure will appear (Fig 6). of month, day, year, hour and minute. Click the OK
button to set new values (Fig 8).
4 Click on the button Change date and time.
5 If a UAC prompt appears, click on the Yes button to
proceed (Fig 7).
Fig 6
Fig 7 Fig 8
7 To change language, select Region from the Control 10 Type the name of the language you need the system
panel (Fig 9). to work/change. (Fig 11)
8 Click on Language preferences. 11 Click Install.
9 Click on + Add a Language(Fig 10)

Fig 9
Fig 10 Fig 11

TASK 3: Disabling of USB drive
1 Go to control panel. 5 Expand the option “Universal serial bus controllers”
by double clicking it. (Fig 3).
2 Select “Device Manager”. If not visible, type “Device
Manager” in the search box (Fig 1). 6 Right click on the option USB root hub” (USB 3.0)
and select the option properties (Fig 3)
Fig 1
Fig 3
7 The USB root hub (USB 3.0) properties window is

3 Double click the “Device Manager: icon.
shown in Fig 4.
4 Select the “Universal serial bus controllers” option as
8 Select the “Driver” tab in the properties window
shown in Fig 2.
(Fig 4).
9 Under “Driver” tab various options are available
Fig 2
such as “Driver details”, “Update driver”, “Roll
back driver”, “Disable driver” and uninstall device
(Fig 4)
10 Select the “Disable device” option and click ‘OK”.
Fig 4

Work with keyboard shortcut commands

• read and Observe the Windows Shortcut Keys in the table
• practice all the shortcut keys of windows OS and write the description in below the table.
Requirements
The instructor may disable the mouse and provide simple tasks such as open, close, files, folders may
using keyboard shortcuts.
PROCEDURE
TASK 1: Read and Observe the following Windows Shortcut Keys in the table
Press This To Do This

Windows Logo Toggle the Start menu
Windows Logo+A Open the Notifications pane
Windows Logo+B Activate the notification area’s Show Hidden Icons arrow (press Enter to
display the hidden icons)
Windows Logo+C Open Cortana for voice commands
Windows Logo+D Minimize all open windows to display the desktop
Windows Logo+E Open File Explorer
Windows Logo+F Open feedback hub
Windows Logo+H Start dictation
Windows Logo+I Open settings
Windows Logo+K Display the Devices pane
Windows Logo+L Lock your computer or switch accounts
Windows Logo+M Lock device orientation
Windows Logo+O Choose a presentation display mode
Windows Logo+P Display the Project pane to configure a second display
Windows Logo+Q Open search using Cortana for voice commands
Windows Logo+R Open the Run dialog box
Windows Logo+S Open search
Windows Logo+T Activate the taskbar icons (use the arrow keys to navigate the icons)
Windows Logo+U Open the Ease of Access Center
Windows Logo+W Open the windows ink workspace for scribbling on tablets or touch screen
laptops
Windows Logo+X Display a menu of Windows tools and utilities
Windows Logo+Z Display an app’s commands (although this works in only some Modern
apps)
44
Windows Logo+= Open Magnifier and zoom in
Windows Logo+- Zoom out (if already zoomed in using Magnifier)
Windows Logo+, Temporarily display the desktop
Windows Logo+Enter Open Narrator
Windows Logo+Left Snap the current app to the left side of the screen
Windows Logo+Right Snap the current app to the right side of the screen
Windows Logo+Up Restore a minimized app; maximize a restored app
Windows Logo+Down Restore a maximized app; minimize a restored app
Windows Logo+PgUp Move the current app to the left monitor
Windows Logo+PgDn Move the current app to the right monitor
Windows Logo+PrtSc Capture the current screen and save it to the Pictures folder
Windows Logo+Ctrl+D Create a virtual desktop
Windows Logo+Ctrl+Right Switch to the next virtual desktop
Windows Logo+Ctrl+Left Switch to the previous virtual desktop
Windows Logo+Ctrl+F4 Close the current virtual desktop
Windows Logo+Tab Open Task View, which displays thumbnails for each running app as
well as the available virtual desktops
TASK 2: Practice all the shortcut keys of windows 10 and write the description in below the table
S.No Shortcut Key Description
1 Get it check by your instructor.

Print and scan documents

• install or add a local scanner
• print image or document.
Requirements
PROCEDURE
TASK 1: Install or add a local scanner
Plug the USB cable from your scanner into an available • If you have a new wireless scanner that hasn’t been
USB port on your device, and turn the scanner on. It can added to your home network, read the instructions
also be done manually as given below. that came with the scanner and check the scanner
manufacturer’s website to learn more and to get up-
1 Select Start > Settings > Devices > Printers &
to-date software for your scanner.
scanners or click the option Open the Printers &
scanners settings in control panel. • If your scanner is included in a multifunction or
All-In-One printer, you may only see the name of
2 Select Add a printer or scanner. Find nearby
your printer. To see your scanner, under Printers
scanners, then choose the one to use and select
& scanners, select your installed printer, select
Add device.
Manage, and then choose your scanner.
Note: If your scanner is included in a
• You might need administrator permission to install
multifunction or All-In-One printer, the printer
some scanners.
name will only be available. To view the
scanner, under Printers & scanners, select Verify your scanner is installed.
the installed printer, select Manage, and then
Scan a picture or document with Windows Scan app.
choose the scanner.
1 Turn on the scanner.
Install or add a network, wireless, or Bluetooth
scanner 2 In the search box on the taskbar, type Windows
Scan, and then select Scan from the results (Fig 1).
If the scanner is turned on and connected to the
network, Windows will find it automatically. Available Fig 1
scanners can include all scanners on a network, such
as Bluetooth and wireless scanners or scanners that are
plugged into another device and shared on the network.
The following steps will help to do it manually.
1 Select Start > Settings > Devices > Printers &
scanners or click the button Open the Printers &
scanners settings
2 Select Add a printer or scanner. Find nearby
scanners, then choose the one to use and select
Add device.
If your scanner isn’t in the list, select The printer that I
want isn’t listed, and then follow the instructions to add
it manually.
Notes
• Place the item you want to scan face down on
• If you use wireless access points, extenders or the scanner’s flatbed and close the cover or
multiple wireless routers with separate SSIDs, you’ll Place the item you want to scan in the scanner’s
need to ensure that you’re connected to the same document feeder.
network as the scanner for your PC to find and install
it.
46
3 On the Scan page, select the following (Fig 2 to Fig
Fig 5
5) :
Fig 2
• Under Scanner, select the scanner you want to

use.
Fig 3
• Under Source, select the location you prefer to
scan from.
• Under File type, select the type of file you want
the scan to be saved as. For example, you can
save the file in different file formats—such as
JPEG, Bitmap, and PNG.
• Select Show more to show the Save file to
options.
• Under Save file to, browse to the location to save
the scan.
4 Select Scan button at the bottom of the screen to
scan the document or picture (Fig 6).
Fig 6
Fig 4
5 After scanning, select View to see the scanned file

before save it, or select Close to save it.
Note:You can edit the scanned document or
picture in the preview that appears when you
select View.

TASK 2: Print image or document
1 Click File > Print. Fig 10
2 To preview each page, click the forward and

backward arrows at the bottom of the page. (Fig 7)
Fig 7
If the text is too small to read, use the zoom slider at

the bottom of the page to enlarge it. (Fig 8)
Fig 8
• To print consecutive pages like 1 -3, select

3 Choose the number of copies, and any other options
Custom Print and enter the first and last page
you want, and click the Print button. (Fig 9)
numbers in the Pages box.
Fig 9
• To print individual pages and a range of pages
(like page 3, and pages 4-6) at the same time,
select Custom Print, and enter the page numbers
and ranges separated by commas (e.g. 3, 4-6).
Print in color
Print comments present in the document
1 Open a document that has comments. If the
comments option doesn’t show immediately, go to
Review > Show Markup, and select only Comments
from the list. (Fig 11)
Fig 11
You can choose to print comments from one specific

Print specific pages reviewer by selecting the reviewer under Specific
1 Click File > Print. people.
2 To print only certain pages, print some of the 2 Click File > Print.
document’s properties, or print tracked changes 3 Under Settings, select Print Markup.
and comments, click the arrow under Settings, next
to Print All Pages (the default), to see all of your 4 Click Print.
options. (Fig 10) Your document will print with comments.
3 To print only certain pages, do one of the following:
• To print the page shown in preview, select Print
Current Page.

DEO - Computer basics and Software Installation
Install windows operating system

• install MS Windows 7 Operating System
• install MS Windows 8 Operating System
• install MS Windows 10 Operating System.
Requirements
• PC with Windows 10 OS - 1 No.
• Boot media kit of different operating
system - 1 No.
PROCEDURE
TASK 1: Install MS Windows 7 Operating System
1 Insert boot media kit (CD or DVD) into DVD drive. 2 Press del, F2, F12, F10 after restarting the computer.
If the installation does not run automatically, it is
3 Select the boot device to install. Then press Enter
necessary to restart computer.
(as shown in Fig 1).
Fig 1
4 Wait for few seconds until windows will complete to 5 Select and choose language, time and currency
load files (as in Fig 2). format, keyboard method. Then click on Next to
Fig 2 move next step (as shown in Fig 3).
6 Click on Install Now option (Fig 4).
7 Tick for agree license (End User License Agreement).
Then click on Next to proceed (see Fig 5).
8 Choose the type of installation like Upgrade or
Custom option. Always recommended to choose
Custom option (Fig 6).
9 Click on Drive options (advanced) as shown in Fig 7.
49
Fig 3 Fig 7
Fig 4
10 Click on New to create partition of hard disc with
proper size. After completing click Apply, then ok
(Fig 8). Finally press Next button to proceed.
Fig 8
Fig 5
11 This step takes most time but should not take longer
than 20 minutes (Fig 9).
Fig 9
Fig 6
12 The installation will be completed and the system will

restart automatically as shown in the Fig 10.
13 In next two steps choose user name and computer
name. After clicking Next you have to give your
password and retype it. Finally click on Next option.
(See Fig 11 and 12).

Fig 10 Fig 14
Fig 11
Fig 15
Fig 12
Fig 16
14 Now type product key. Otherwise skip this step by

clicking Next button. (See Fig 13).
Fig 13
Fig 17
15 Next choose “Use recommended settings” as shown

in Fig 14.
16 Check Time zone and Date, then click Next. (Fig 15).
17 Choose correct network type. (Fig 16).
18 Finally installation is completed. The Fig 17 shows
the first desktop. Now set the screen resolution and
bring the desktop icons.

1 Insert Windows 8 DVD or CD (boot media kit or Fig 21

installation disc) into computer and start or turn on
computer.
2 Press boot key (del or F2 or F9 or F10 or F11 or F12)
on keyboard as soon as see the logo of computer
manufacturer to enter boot menu. Boot key varies by
the computer manufacturer.
3 Once entered boot menu select CD-ROM drive as
Boot Device using Up/ Down key on keyboard and
hit Enter (See Fig 18).
Fig 18
7 To do a clean installation, click on Install now option.

(Fig 22)
Fig 22
4 Windows 8 installing is starting - Press any key to

boot from CD when you see the following screen as
in Fig 19.
Fig 19
8 Type in the 25-character code (Product key) that’s

listed on the Windows 8 CD case or box, and then
click Next to proceed. (Fig 23)
Fig 23
5 Wait for the Windows 8 Installation Files to Load.

During this time following screen will appear
(Fig 20).
9 Read the license terms and tick I accept license

term. Then click Next to continue (Fig 24).
10 Choose the type of installation. For doing a clean
6 The next screen (Fig 21) allows to set up language, installation click on custom option.
time, currency format and keyboard or input method.
Choose your required settings and click Next to con- 11 If you need to create a new partition with specific
tinue. size, you should click “New”. Otherwise, click “Next”

(Fig 25). To specify the size of new partition, first Fig 27
click Drive options (advance), then click “New” and
input the partition size, then click “Apply” and finally
click on Next button (Fig 26).
Fig 24
Fig 28
Fig 25
Fig 29
Fig 26
Fig 30
Fig 31
12 The Installing Windows stage begins with copying

files from boot media kit (Fig 27). This will take some
times.
13 Windows restarts automatically after the first part of
the process will complete (Fig 28).
14 After restarting the system shows follow steps:
1) Personalize, 2) Wireless, 3) Settings, 4) Sign in.
Click on next to Figures 29, 30 and 31.

The Windows 8 installation is over. It will show as Fig 33
like following figures (Figs 32, 33).
Fig 32
1 Insert Windows 10 DVD or CD (boot media kit or Fig 35

installation disc) into computer and start or turn on
computer.
2 Press boot key (del or F2 or F9 or F10 or F11 or F12)
on keyboard as soon as see the logo of computer
manufacturer to enter boot menu. Boot key varies by
the computer manufacturer.
3 Select a device from which to boot. There have a
couple of options:
• For a USB flash drive, select the Removable De-
vices option.
• For a disc installation, select the CD-ROM Drive
option.
3 At the option to add a second keyboard, to add a
Now follow the same steps till Step 13 as in new keyboard click Add layout. Otherwise, click Skip
Windows 8 installation. (Fig 36). Then wait for the next screen to load. The
Complete the Final Steps to Install Windows 10 on installer will begin configuring some additional set-
a New Hard Drive ups.
Fig 36
1 Check that your region is correct. Then click Yes to
continue. Otherwise, select your region and click
Yes. (Fig 34).
Fig 34
4 Then you will be offered the option to choose whether

you are installing Windows for personal use or for a
company. Select an option and click Next. (Fig 37)
5 At the Sign in with Microsoft screen, enter your
2 Then confirm that keyboard is correct and click Yes. Microsoft account. Then click Next. If you have
Or select a new keyboard (Fig 35). Microsoft email than enter it or if you want to skip so
click on offline account (Fig 38).

Fig 37 8 After that accept Cortana personal assistant. Select
next in Cortana as it is in default (Fig 41).
Fig 41
Fig 38
9 Now choose privacy setting and then click Accept
(Fig 42). Then, windows take time to setup settings,
at his time don’t turn off computer.
Fig 42
6 Then enter PC name or Password and click Next

(Fig 39).
Fig 39
Windows 10 installation on a new hard drive is over.

The first desktop is shown in the Fig 43.
Fig 43
7 Then, on the Back up your files with OneDrive screen

click Only save files to this PC otherwise select next
with no changes (Fig 40).
Fig 40

Hard disk formatting and partitioning

• format Hard Drive in Windows with Disk Management
• partition a drive on windows
• install MS Windows Operating System.
Requirements
• MS-windows Software - 1 No.
PROCEDURE
TASK 1: Format HD Drive in Windows with Disk Management
Disk Management in Windows is a built-in tool which 2 Click start menu and type cmd to open command
enables to format, create, delete, extend, shrink line and then input compmgmt.msc and then click
partition without rebooting system. If you want to use Enter (or)
this tool to format Windows hard drive, you should open
3 Press “Windows + R” to open the command line
DiskManagement by one of the following ways at first.
and then enter “diskmgmt.msc” to launch Disk
Note: The instructions given below are to Management
help to partition and format a hard drive. This
4 After open Disk Management, right click the Windows
process is data destrucive and cannot be
10 hard drive partition you need to format (partition
done, ALL THE DATA ON THE DRIVE WILL BE
D) and then choose Format.
LOST.
5 In the pop-up window, and set file system and cluster
1 Click start menu and then type Disk Management to
size and then click OK.
search (or)
TASK 2: Format HD Drive in Windows with Disk Management

1 Right click on start, the windows logo on the bottom 2 In the Disk Magagement window, the lower pane will
- left of the screen and click Disk Management display alist of available drives. Identify the drive that
(Fig 1). needs to be partitioned and formatted and make sure
Fig 1 that all critical data on this drive has been backed up
elsewhere. If there is already a partition on the drive,
the bar above that drive will appear blue. If there is
no critical data on the drive, or the data has been
successfully backed up, right click the bar and click
Delete Volume. (Fig 2)
3 If there is no partition and data on the drive, it will
appear as Unallocated, with a black bar on top.
Right click the Unallocated space or the black bar,
and click New Simple Volume. (Fig 3)
4 The Welcome to the New Simple Volume Wizard will
open. Click Next to proceed. (Fig 4)
5 Choose the volume size and click Next. By default,
the maximum disk space is already selected and it
is recommended to leave at at the maximum disk
space.
56
Fig 2
Fig 3
To create multiple partitions, select or type a
specific number of megabytes (MB) for the first
partition and continu to the next step. Once
done with this process, the remaining space
will display as unallocated space for the next
partition. For example, on a 2TB drive, set the
volume size to 1000000 (1TB) and continue
to the next step, when done, begin the new
simple volume process again and select the
remaining capacity, the unallocated space,
for another 1 TB partition. (Fig 5)
Fig 5
Fig 4
6 Assign a drive letter to represent the volume being

created, and click Next. By default, this is the next
available letter. (Fig 6)

Fig 6 8 Click finish to begin formatting the drive. (Fig 8)
Fig 8
7 Next is the File system, which controls how the data

is read and written. Set the file system to NTFSD,
which is the default windows file system, and leave
the allocation unit size to default. The volume label
field can be customized in order to give click next.
(Fig 7)
Fig 7
TASK 3: Format HD Drive in Windows with AOMEI Partition Assistant Standard
AOMEI Partition Assistant Standard is a free software which is designed for partition management. It
can help to format hard drive in Windows even format partition larger than 32GB from NTFS to FAT32.
Before format, user can use free backup software - AOMEI Backupper Standard to backup data.
In order to make sure OS works properly, AOMEI Partition Assistant will not allow you to format system
partition and boot partition. However, if need to format system partition or boot partition, user need to
create a bootable media with AOMEI Partition Assistant first, after that, user can format these partitions
by entering Bootable Media. In this situation, user should reset the boot order of the computer from the
original location to the bootable media created. To do this, sometimes, need to change the BIOS (Basic
Input/Output System) settings of your PC.
1 Download AOMEI Partition Assistant Free, install, 5 Click OK.

and launch it.
6 To execute the operations, please click Apply.
2 Choose the Windows hard disk partition. Then successfully format hard drive in Windows.
(Fig 11)
3 Select Format Partition as shown in Fig 9.
7 Get it check with your instructor.
4 In the pop-up window, set the type of file system, the
size of cluster. (Fig 10)

Fig 9
Fig 10
Fig 11

Install system and application software

• install MS-Office
• install Nero software in windows operating system
• install VLC Media player
• install Adobe PDF Reader
• download and Install Avira Free Antivirus software in windows operating system.
Requirements
• MS-windows software - 1 No.
PROCEDURE
TASK 1: Installing Ms-Office
Fig 2
Hardware and Software Requirements
Microsoft Office is available in both 32 and 64
-bit versions and will install on the following
minimum hardware requirements.
• 500 MHz or faster processor
• 256 MB or more RAM memory
• 3 GB or larger available hard disk space
• 1024 x 578 display resolution
• Windows XP SP3 32-bit, Windows Vista
SP1 32/64-bit, Windows Server 2003
R2 32/64-bit with MSXML 6.0, Windows
Server 2008 32/64-bit or later, Windows 7
32/64-bit, Windows 8 32/64-bit, Windows
Terminal Server and Windows on Windows
applications are supported as well.
When inserting the CD a prompt should show Fig 3
windows explorer
1 Confirm whether PC meets the Office system
requirements.
2 Check to see if your PC is preloaded with Office
2010.
3 Click Run SETUP.EXE as shown in Fig 1.
4 Read the Microsoft Software License terms, place
a check mark in the box to indicate that agree with
them and press the Continue button as shown in
Fig 3.
5 Enter the 25 character product key on the MSU CD
case and then click Continue as shown in Fig 2.
6 Press the Install Now button to begin the installation
as shown in Fig 4.
60
Fig 1
Fig 4 7 Click Close when the installation completes as

shown in Fig 6.
Fig 6
The Fig 5 shows the progress bar will indicate

how far along the installation has progressed.
Depending upon the speed of the computer,
this step could take several minutes on older
systems.
Fig 5

TASK 2: Instructions for installing nero for CD burning
1 Download the demo version of nero and save it to a 5 Now you will select type of installation you want to
location you can access easily later. perform. If you want to use nero ONLY to burn CD’s,
click on “custom”. (Fig 4)
2 Start the installation by double clicking set up. (Fig 1)
Fig 4
Fig 1
3 Next, you will need to accept the license agreement

for usage of the nero trial software. (Fig 2)
Fig 2
6 In the next step, select ONLY nero burning ROM if

this is the only feature you want. All other features
should have an “X” next to them. Clicking “Next” will
complete the installation. (Fig 5)
Fig 5
4 In the next window, enter your user name and

organisation (home, school, office) then click next.
(Fig 3)
Fig 3
7 The next step of the installation process allows you

to configure additional options like desktop shortcuts
and auto play functions. Check the boxes if you want
them. uncheck the boxes if you don’t want them.
(Fig 6)
8 When you have completed the installation, you will
need to restart your computer.

Fig 6 After the installation is complete start the computer.
Start Audible Manager and activate the nero plugin.
(Fig 7)
9 Now it is ready to burn a CD, select the title you want
to burn, then click “Burn to CD’s with nero” from the
top of the window and follow the prompts.
Fig 7
TASK 3: Installing VLC media player
1 Double click on the VLC media player exe file 5 Click the Next Button On the License Agreement
window as on Fig 10.
2 Click Run button in the window
6 Select components of Media player and click Next
3 Select the language and click ok button as shown in
Button as shown in Fig 11.
Fig 8.
7 Click Install Button as on Fig 12.
4 Click Next Button as shown in Fig 9.

Fig 8 Fig 11
Fig 9
Fig 12
Fig 10
Fig 13
Fig 14
The installation process window will display

as on Fig 13.
8 Click Finish Button as on Fig 14.

TASK 4: Download and install the adobe Acrobat Reader DC from the Internet
1 Open the browser 6 Double click the file as shown in Fig 18

2 Select the corresponding website https://get.adobe. Fig 18
com/reader/otherversions/ as shown in Fig 15
Fig 15
7 Click Run button as shown in Fig 19.

Fig 19
3 Slect “windows version, Language and Reader ver-

sion”
4 Click download button as shown in Fig 16.
Fig 16
The down loading process will start and the

EXE file will show bottom of the Browser The down loading process window
5 Click the up arrow and again click show in folder 8 After complete the installation click Finish Button as
menu as shown in Fig 17 shown in Fig 21 & 22.
Fig 17
Fig 21

Fig 22
TASK 5: Installing Avira Free Antivirus software in windows operating system
1 Click “Google Chrome” icon in windows task Bar . 2 Type the text “download avira antivirus for windows
10” in text box and click “Search” Button as shown in
Fig 23.
Fig 23

6 Click “Run” button in the below window as Shown in
Display the list of related links in the chrome Fig 26.
web page.
Fig 26
3 Right click on the related link and click “Open link in
new tab” as shown in Fig 23.
The corresponding software exe file will
download bottom of the web page
4 Click “START NOW” button in the web site as shown
in Fig 24.
Fig 24
The bellowed screen shows “This will

down load and install the software on your
computer”
7 Click “Next” to continue the downloading process as
on Fig 27.
Fig 27
5 After download the file “click the ^ button” and click

“open” menu as shown in Fig 25.
Fig 25
The downloading progress bar will display

the downloading status as shown in Fig 28.
8 Click “Finish” button after complete the 100%
downloading progress as on Fig 29.
9 After complete the downloading process the window
will appear as on Fig 30.
10 Click “install now” button in the bottom of the window.

Fig 31
Fig 28
Fig 32
Fig 29
The Avira Antivirus application installation

completed as shown in Fig 33 and 34
Fig 30
13 Get it checked with your instructor.
Fig 33
Fig 34
The “preparing installation” process begins
as on Fig 31.
After complete the “preparing installation”
process the “ Choose Installation Type”
window will appear
11 Select the “Express (Recommended)” setup type
option and select the license agreement and privacy
policy option in the bottom of the window as shown
in Fig 32.
12 Click “Next” button

Configure bluetooth and Wi-Fi settings

• connecting Bluetooth devices to Windows
• create a Wi-Fi connection for a PC.
Requirements
• A working PC - 1 No.
• MS-windows software - 1 No.
PROCEDURE
TASK 1: Connecting Bluetooth devices to Windows 10Hardware and Software Requirements
Connecting Bluetooth devices to Windows 10 4 Make sure the Bluetooth switch is in the On position.
(You’ll know it is working because you’ll notice the
1 For your computer to see the Bluetooth peripheral,
message reads “Your PC is searching for and can be
you need to turn it on and set it into pairing mode. It
discovered by Bluetooth devices.”)
typically involves pressing and holding the Bluetooth
button until you see a flashing light that indicates the 5 Select the device you want to connect and click Pair.
pairing is ready. Once you click Pair, you’re all done. Windows 10 will
take care of the rest. You’ll notice the “Connected”
2 Then using the Windows key + I keyboard shortcut,
label under the device name. (Fig 1)
open the Settings app.
3 Navigate to Devices and go to Bluetooth.
Fig 1
69
Alternatively, if you’re simply trying to connect a Quick troubleshooting tips
Bluetooth audio or wireless display, you can simply do
If you don’t see the Bluetooth section on Devices,
the following:
chances are that there are issues with Bluetooth
1 In the notification area in the Taskbar, click to open driver. Make sure to right-click the Start button, and go
the Action Center button (or use the Windows key + to Device Manager to verify the driver is present and
A keyboard shortcut). installed correctly. If everything looks alright, but you
don’t see the option, you may want to download and
2 From the Quick actions area, click the Connect
reinstall the latest Bluetooth driver from your computer’s
button.
manufacturer support website. (Fig 3)
3 Then all the enabled devices will appear in the
If the problem is with the speakers, headphones, mouse,
list, select click on the device, and it should pair
or keyboard, make sure to turn the peripheral off, wait a
automatically. (Fig 2)
few seconds, and turn it back on to try again.
Fig 2
Removing a Bluetooth peripheral from Windows 10
Disconnecting a wireless peripheral is as easy as
connecting. Just follow the steps below:
1 Use the Windows + I keyboard shortcut to open the
Settings app.
2 Navigate through Devices and go to Bluetooth.
3 Click on the peripheral you want to disconnect,
and click the Remove button and then click Yes to
confirm. (Fig 4)
Fig3

Fig 4
TASK 2: Create a wifi connection for a PC

How to connect to a Wi-Fi network Fig 5
Connecting to a wireless network is an easy

process, you only need to know the network you
want to connect and the security key to authenticate
(sometimes also referred as a Wi-Fi password).
1 Click the wireless icon in the notification area.
2 Select the network you want to connect.
3 Check the Connect automatically option.
4 Click the Connect button. (Fig 5)
5 Enter the network security key.
6 Click the Next button. (Fig 6)
If the network flyout is not reporting any wireless
network, you can try the steps shown below to turn off
and on again Wi-Fi to see if that fixes the problem.
How to disconnect from a Wi-Fi network
Removing your device from a wireless network is also
a straightforward process that can be done in a few
different ways.
Disconnecting using the flyout menu
The easiest way to disconnect is using the network
flyout menu.
Fig 6
Disconnecting using the Settings app
Alternatively, you can enable or disable Wi-Fi using the
Settings app.
1 Open Settings.
2 Click on Network & Security.
3 Click on Wi-Fi.
4 Turn off the toggle switch for the adapter you want to
disconnect.
5 Use the drop-down menu to select an option to turn
on the wireless adapter on schedule. (Fig 8)
Fig 8
1 Click the wireless icon in the notification area.

2 Select the network you’re currently connected.
3 Click the Disconnect button on the network
connection. (Fig 7)
Fig 7
How to view a Wi-Fi connection properties

Sometimes, in order to troubleshoot a problem or set
up an application, you’ll need to know your network
hardware information, such as network band, IP
address, the name of the adapter and others. While
there are a number of ways to find out this information,
you can quickly identify these and other information
about your wireless connection using the Settings app.
1 Open Settings.
3 Click on Wi-Fi.
Alternatively, you can click the quick action Wi-Fi button
at the bottom to turn off the adapter and disconnect 4 Under the wireless network, click the Hardware
from the network using fly out menu. properties link. (Fig 9 & 10)
Quick Tip: The same Wi-Fi button can also be found In the properties page, you’ll find information, such
in the Action Centre’s Quick Actions section (Windows as SSID, protocol, security type, network band and
key + A). channel, IP and MAC address.
If you don’t select a schedule, then you’ll need to enable How to connect to a Wi-Fi network on range
the adapter manually by clicking the Wi-Fi button again automatically
from the fly out menu. Also, note that using the fly out If you didn’t select the option to connect to a wireless
menu, it’s possible to turn on or off Airplane mode and network automatically while setting up a new
Mobile hotspot.

connection, or you enabled the option, but you don’t Fig 11
need the configuration anymore, it’s possible to control
this feature using the Settings app.
1 Open Settings.
3 Click on Wi-Fi.
4 Click your current Wi-Fi connection. (Fig 11)
Fig 9
Fig 12
Fig 10
How to change the Wi-Fi connection network profile

In order to increase network security, starting with the
Windows 10 Fall Creators Update, you can now more
easily set your wireless connection as Private on a
network you trust, or Public on the network you don’t
trust, such as at a coffee shop or airport.
1 Open Settings.
3 Click on Wi-Fi.
5 Turn on or off the Connect automatically when in 5 Under “Network profile,” select one of the two
range option. (Fig 12) options:

Fig 13 settings across your devices, connect to cloud services,
and to connect you to the mighty internet.
The problem is that if you’re on a limited internet
connection, it’s possible to go over the data cap very
quickly. A metered connection helps to reduce Windows
10’s data usage to prevent exceeding your data plan.
If you’re connected to a limited data plan, you can use
the Settings app to set your wireless connection as
metered.
1 Open Settings.
3 Click on Wi-Fi.
Fig 15
• Public - makes your PC hidden from other devices

on a public network and disables file and printer
sharing.
• Private - makes your PC discoverable by other
devices in a local network and allows them to use
printer and file sharing (if it was configured). (Fig 14)
Fig 14
5 Under “Metered connection,” turn on the Set as

metered connection toggle switch. (Fig 16)
Fig 16
If you’re not running the Windows 10 Fall Creators

Update, you’ll see a Make this PC discoverable option,
which works in the same way as the options shown in
the above steps (toggle switch off means Public, and
toggle switch on means Private).
How to set a Wi-Fi connection as metered
Out of the box, Windows 10 has unlimited access to
the internet to download system and app updates, sync

After completing the steps, Windows 10 will only have 6 Enter the network name.
restricted access to an internet connection, which
7 Using the drop-down menu, select the network
also prevents it from downloading updates. However,
security type.
some critical updates may download over this type of
connection. 8 Check the Connect automatically option.
In addition, using a metered connection will prevent the 9 Check the Connect even if the network is not
Start menu from downloading Live Tiles updates, and broadcasting option.
some apps will no longer receive updates automatically.
10 Click Save. (Fig 19)
How to add or remove Wi-Fi connections
Fig 19
Using the Settings app is also possible to add or remove
a Wi-Fi network manually in those cases when you may
need to connect to a network that doesn’t broadcast its
SSID (Service Set Identifier), or when you need to set
up a wireless connection beforehand to save time.
Adding a Wi-Fi network
1 Open Settings.
3 Click on Wi-Fi.
4 Click the Manage known networks link. (Fig 17)
Fig 17
Once you’ve completed the steps, whenever your device

is within range of the network, it’ll connect automatically
without any further steps.
Removing a Wi-Fi network
If you must remove (forget) a Wi-Fi network, the Settings
app makes it a very straightforward process.
1 Open Settings.
5 Click the Add a new network button. (Fig 18)
3 Click on Wi-Fi.
Fig 18
4 Click the Manage known networks link. (Fig 20)
5 Select the Wi-Fi connection you want to remove.
6 Click the Forget button (there is no confirmation
dialog using this button, so make sure that you really
want Windows 10 to forget this connection before
clicking the button). (Fig 21)
After completing the steps, your device will no longer try
to connect with the network you’ve removed.
How to manage wireless services
The Wi-Fi settings page also offers a few nifty features
for users that are always on the move. (Fig 22)

Fig 20 Fig 21
Fig 22
Wi-Fi services In addition, you can also turn on the Connect to

suggested open hotspots toggle switch, which allows
Windows 10 offers two additional features to help you
Windows 10 to connect automatically to open wireless
get connected no matter where you are located. If you
networks, even connecting through landing pages
turn on the Find paid plans for suggested open hotspots
thanks to a database of known networks.
near me toggle switch, then you’ll be able to purchase
data plans from the Windows Store form affiliated While using suggested open hotspots is a good option,
networks. remember that some networks can be reliable but not
secure.

Hotspot 2.0 networks Bluetooth module
Hotspot 2.0 is a relatively new networking standard that We’re rapidly moving from a wired to a wireless area
makes connecting to public Wi-Fi networks a simple very quickly as more people are switching to mobile
and secure process. devices, such as laptops, tablets, and phones, and
moving away from traditional computers.
If you’re in a public place like at a coffee shop, airport,
or hotel, Hotspot 2.0 will identify and connect to the right In these computing devices, we can connect all sort
network automatically without having to go through a list of accessories from headphones to speakers, mice,
of networks which can be fake or malicious. keyboards, and other peripherals that can connect
wirelessly to virtually any device thanks to Bluetooth.
Hotspot 2.0 networks is enabled by default on Windows
10, but if you’re planning to make use of this feature, Bluetooth is now a ubiquitous wireless technology that
you can go to Settings>Update & Security>Wi-Fi to transmit data back and forth between devices over a
make sure is enabled. You can also check this guide for short distance. It allows you to get rid of cables around
more details your desk.
Wrapping things up Of course, Windows 10 includes support for Bluetooth.
However, Microsoft is making it just a little bit easier
While it’s now possible to configure many wireless
to connect different peripherals with this wireless
options using the Settings app, Windows 10 has yet to
technology.
include every networking feature in this experience. This
means that to change some options, such as advanced In this guide for beginners, we’re going to look at how to
network adapter settings, power management, and connect any Bluetooth peripheral to your Windows 10
set up specific protocols, you still need to use Control devices (of course, if your computer supports this type
Panel. of wireless connectivity).

Practice english language typing with specific typing lesson and software
• practice on the english typing lesson -1.
Requirements
• A working PC with MS
Office - 1 No./batch.
PROCEDURE
Fingering chart
TASK 1: Type the following and practice as per the instruction of the teacher
Type the following and practice as per the instruction of the teacher:
asdfgf ;lkjhj asdfgf ;lkjhj asdfgf ;lkjhj asdfgf ;lkjhj asdfgf ;lkjhj asdfgf ;lkjhj asdfgf ;lkjhj asdfgf ;lkjhj
asdfgf ;lkjhj asdfgf ;lkjhj asdfgf ;lkjhj asdfgf ;lkjhj asdfgf ;lkjhj asdfgf ;lkjhj asdfgf ;lkjhj asdfgf ;lkjhj
asdfgf ;lkjhj asdfgf ;lkjhj asdfgf ;lkjhj asdfgf ;lkjhj
ask fad alsas shad lads flags flask
jag fag fall hash glad galls salad
jak had gaff dash gall flash slash
sad lad adds lash hall lakhs dhalls
dad asks alas dall fall glass shall
78
Fig 1
A and ; - by using little fingers (left and right respectively)

s and l - by using ring fingers
d and k - by using middle fingers
f and j - by using fore fingers
g and h - by using fore fingers
TASK 2: Type the following as per the instruction of the teacher
Fig 2
A and ; - by using little fingers (left and right respectively)

w and o - by using ring fingers
e and i - by using middle fingers
r and u - by using fore fingers
q and p - by using fore fingers
f and j - by using fore fingers

awerqfa ;oiupj; awerqfa ;oiupj; awerqfa ;oiupj; awerqfa ;oiupj; awerqfa ;oiupj;
Type the following words each 5 lines.
fish dirks oldest apple grade falls Kodak rails jaded dead
usual sales filed legal lease lakes agile isles ahead larks
roses hedge forks skill rupee grass would alpine jaded liked
equip quail jokes asked walks fiddle saddle larger require defiles
drawls refresh
TASK 3: Type the following and practice as per the instruction of the teacher
Fig 3
gftfrf hjyuj gftfrf hjyjuj gftfrfhjyjuj

g and f - by using fore fingers
t and f - by using fore fingers
r and f - by using fore fingers
h and j - by using fore fingers
y and j - by using fore fingers
u and j - by using fore fingers
gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj
gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj
gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj
Type the following words each 5 lines
lawyers desired prepare feathery repeated etiquette yesterday desire
waggish typist kettle further quoted ledger outdoor pleased
theatre tortuous gallery opposed outflow priority freehold thorough
dearly

DEO - Word Processing Software
Open MS Word and familiarise with basic word components

• open MS Word and create a new document
• identify MS Word screen components and ribbon
• add and format the text
• save a document
• close document and exit from MS word
• create, open, save and rename word document.
Requirements
• A working PC with MS Office - 1 No./batch.
PROCEDURE
TASK 1: Open MS Word and create a new document
1 Click the ‘start’ button 4 A popup menu will appear on the screen .
2 Place the cursor on ‘Programs’ 5 Select Microsoft Office word as shown in Fig 1.
3 Click ‘on’ the ‘Microsoft office’. A blank document appears on the screen as
shown in Fig 2.
Fig 1
Fig 2
81
5 Right-click anywhere in the main menu as in Fig 3. 6 Select Minimize the Ribbon in the menu as in Fig 4.
Fig 4
Fig 3
This will toggle the Ribbon on and off.
TASK 2: Identify MS Word screen components and Ribbon
The parts of the Microsoft Office Ribbon

Fig 6
It’s time to get familiar with the Microsoft Office interface.
Elements always visible in the Office Ribbon (Fig 5)
Fig 5
6 Gallery: galleries contain preset formatting options

for tables, WordArt, charts, SmartArt, and more.
7 More Buttons and Arrows: More buttons expand
galleries. Plain arrows (such as the one shown on the
1 Office Button: the Office button hides the Office Change Styles button) open galleries or submenus.
menu and Word options menu. Click this button to
find the open, save, print, and other menu items. 8 Collapsed Group: groups expand and collapse
when the document window is resized. A partially
2 Quick Access Toolbar: the Quick Access Toolbar collapsed group may display the buttons in a
is a customizable toolbar that shows either above or different layout, or a reduced number of items. A fully
below the ribbon. It is always in view even when the collapsed group only shows the group name with an
ribbon is minimized. arrow button that opens the group submenu.
3 Tabs: the Office ribbon is organized into tabs 9 Help Button: the Help button links to the embedded
according to task. Tabs always in view include Home, Word 2007 help files.
Insert, Page Layout, References, Mailings, Review,
and View. The Add-Ins tab is visible when you have 10 Program Window Controls: the window controls
add-ins installed. Showing the Developer tab in the work the same as other Microsoft Windows-based
ribbon is optional—the tab must be added manually, program. Clicking the minimize button (-) minimizes
but once it is added, it is always in view in all Office the program to the taskbar; the maximize button
programs that use the ribbon. toggles between full-screen and reduced-size views;
and clicking the X button exits the program.
4 Groups: each tab is divided into logical groups
of buttons. The most popular buttons show in the Elements not always visible in the Office Ribbon
ribbon. Some groups have additional options that (Fig 7)
are accessed by clicking a launcher. • Contextual Tabs: these colored formatting tabs
5 Dialog Box Launcher: clicking the launcher icon appear on the ribbon when certain items, such as
opens dialog boxes and task panes. (Fig 6) pictures, are selected. They disappear when the
item is deselected.

Fig 7 Do the math
To write papers for your math, science, or engineering
class? The new equation writing feature in Office Word
makes it easy to insert professionally formatted formulas
and equations into your document. (Fig 9)
Fig 9
• Galleries: the only gallery that is always in view is

the Style gallery. Other galleries appear in Contextual
tabs when certain items are selected, such as tables
or WordArt, or when arrow buttons are clicked.
• Task Panes and Dialog Boxes: task panes and
dialog boxes appear when certain buttons or the
dialog box launcher inside a group is clicked.
Adding commands to the Quick Access Toolbar You can also easily create your own equations and
1 Click the Microsoft Office Button, and then click formulas based on common math structures, such as
Word Options. (Fig 8) fractions, radicals, integrals, large operators, and more.
Each structure provides a variety of placeholders for
Fig 8 inserting mathematical symbols, which are organized
in galleries. For example, you can choose from basic
math, Greek letters, operators,arrows and more.
(Fig 10)
Fig 10
2 In the list at the left, click Customize.

3 In the Choose commands from drop-down list box,
click All commands.
4 In the Customize Quick Access Toolbar box, select
either For all documents (default) or a specific
Publish your work
document.
Your paper is done, but everyone in your department
5 Click the command that you want to add, and then
posts their papers as PDF files, not Word documents.
click Add.
Office Word makes it easy to save your document in
Repeat for each command that you want to add. PDF format. (Fig 11).
6 Click the Move Up and Move Down arrow buttons The first time that you use a Microsoft Office system
to arrange the commands in the order in which you program to save a file in PDF format, you need to install
want them to appear on the Quick Access Toolbar. a free add-in. A link to the add-in is available when you
7 Click OK. click Save As. After you install the add-in, choose PDF
when you use the Save As command.

Fig 11
TASK 3: Enter text using keyboard
1 Place cursor in the blank document.

Sachin Tendulkar Murali Vijay
2 Enter the following text in the blank document.
Harbhajan Singh MS Dhoni
3 Select the text with mouse or keyboard.
Suresh Raina Virender Sehwag
4 Change the font and styles from Home tab. (like
Virat Kohli Gautam Gambhir
Font, Size, Bold, Italic, Underline etc).
Rohit Sharma Zageer Khan
TASK 4: Save a document
Fig 12
1 Click the Microsoft Office Button or
save button
A dropped down list appears on the screen

as in Fig 5.
2 Click ‘save’ as shown in Fig 12
A window will appear as shown in Fig 13.
3 Type sample1 as the new file name, in the filename

box. Save as type word Document as in Fig 13

Fig 13
TASK 5: Close document and exit from MS word
1 Click Close from the Office Button menu Fig 14

Alt+Space+C.
2 Click exit from the MS Word( as shown in Fig 14).

TASK 4: Create and open and existing document
Create a document 3 Click Open.

1 Open MS word A dialog box appears as in Fig 16
2 Click the Microsoft office button and then click New. 4 Type “sample1. docx” as in Fig 16
3 Double click, blank document. 5 Click on the Open button
Create a document from template Sample1.docx is opened for editing
1 Click the Microsoft office button and the click New. Recently created or modified word document
shall be easily opened from recent documents
2 Select a template that is available on your computer.
as in Fig 17
3 Double click the selected template file.
Fig 17
Open an existing document
1 Open Word.
2 Click the Microsoft Office button. A menu appears as
in Fig 15.
Fig 1
Fig 16

TASK 5: Create and open and existing document
1 Select Text Fig 19

• Place the insertion point I before text
‘Ms Dhoni’ to select.
• Hold down the left mouse button and drag mouse
over the text to select it.
• Release the mouse button.
The text is selected as shown in Fig 18.
Fig 18
Fig 20
2 Cut the selected text

• Select “MS Dhoni “
• Choose the Home menu.
• Click the Cut button in the Clipboard group.

Word cuts the selected text Ms Dhoni and
places it on the Clipboard as shown in Fig 19.
3 Paste the text which has been cut

• Place the cursor before “Sachin Tendulkar”
• Click the Paste button in the Clipboard group.
Word pastes the text MS Dhoni as shown in
Fig 20.
4 Copy and paste the selected text • Click the copy button in the Clip-
board group.
• Select “MS Dhoni “

Word copies the selected text ‘Ms Dhoni’ Fig 21
and places it on the Clipboard.
• Place the cursor below the text ‘Rohit Sharma’
and click the Paste button in

the Clipboard group. Word pastes the copied
text Ms Dhoni as shown in Fig 21.
TASK 6: Zoom the document

1 Choose view menu as shown in Fig 22.
Fig 22
2 Click
Fig 23
3 window appears as shown in Fig 23.
4 Choose zoom to 200% as in Fig 23.
5 Press ‘OK’.
Zooms the document to 200% of the normal
size as shown in Fig 24.

Fig 24
TASK 7: Save and rename the file
Save a file Tip To save the copy in a different folder, click a different
drive in the Save in list or a different folder in the folder
By default, the Microsoft Office programs save a file in
list. To save the copy in a new folder, click Create New
a default working folder. If you want, you can specify a
different location.
Folder.
1 Click the Microsoft Office Button , and
then click Save. Or press CTRL+S.
Top of Page
2 If you are saving the file for the first time, you are
asked to give it a name. Save a file to another format (Save As command)
Note: To save to a CD, or another location, 1 Click the Microsoft Office Button, and then click
Save As. Or press ALT, F, A.
click the Microsoft Office Button ,
2 In the File name box, enter a new name for the file.
select Save As, and then Other Formats. From
the Folders list, select a location or the media 3 In the Save as type list, click the file format that you
on which you want to save. want to save the file in. For example, click Rich Text
Format (.rtf), Web Page (.htm or .html), or Comma
Delimited (.csv).
Top of Page 4 Click Save.
Save a copy of a file (Save As command) Save AutoRecover information automatically
You can also use the Save As command to rename a 1 Click the Microsoft Office Button, and then click
file or change the location of where you save the file. Word Options.
1 Click the Microsoft Office Button, and then click 2 Click Save.
Save As. Or press ALT, F, A. 3 Select the Save AutoRecover information every
2 In the File name box, enter a new name for the file. check box.
3 Click Save. 4 In the minutes box, type or select a number to
determine how often you want to save files.

IT & ITES Exercise 1.5.19A
Format the document in MS word - 1

• format the text (Font or Character)
• change the space between character
• formatting paragraph
• set tabs and format the tab setting
• insert bullets and numbering
• add borders and shading.
Requirements
PROCEDURE
TASK 1: Format the text (Font or Character)
1 Create a new file and type the following text. layas separate it from Russia. The tropical monsoon
climate of India, which ensures a fair supply of mois-
India physical features
ture and forms the basis of farming in India, is also a
Geographical Set Up: India takes its standard time result of its location in the southern part of Asia. Since
from the meridian of 82 30 E, which is 5 ½ hours ahead the opening of Suez Canal (1867) India’s distance from
of Greenwich Mean time (0 longitude).Pakistan time is Europe has been reduced by 7,000km. It thus bridges
5 hours ahead of GMT and Bangladesh time is 6 hours the space between the highly industrialized nation of
ahead of GMT. the west and the semi-arid, and south-western Asia and
the most fertile and populated regions in the south-east
Significance of Location: Barring the plateau of Bal-
and far-east countries.
uchistan (which form part of Pakistan), the two great
ranges of Sulaiman and Kirthar cut it off from the west. 2 Press Ctrl+S to save the file as “India.docx”
Along the north, the great mountain wall formed by the
3 Select the text India physical features using Format
Hindukush, Karakoram and the Himalayas, which is dif-
Tool Bar as shown in Fig 1.
ficult to cross, cuts it off from the rest of the continent.
Similarly, the southward of-shoots of the Eastern Hima-
Fig 1
90
4 Click the ‘Home’ menu as in Fig 2
Fig 4
5 Click on the Font list as in Fig 2
6 Choose the font as Verdana as in Fig 2
Fig 2
Fig 5
7 Choose the font size as 12 in Fig 3
Fig 3
Fig 6
8 Click on button or Ctrl+B to bold the selected text

as in Fig 4.
9 Select first paragraph as shown in Fig 5.
10 Click button or Ctrl+I to italicize the selected
text as in Fig 5.
2 Place the cursor at the end of the document and type
Underline the text and set font effects the following text
1 Click on button or Ctrl+U to Underline the text Thar Desert, registered a temperature of
as in Fig 6. 50.6°C and 15% of water (H20)
IT & ITES : DEO (NSQF Level - 4) - Exercise 1.5.19A 91

3 Select ‘°’ as in Fig 7.
Fig 13
Fig 7
Fig 14
4 Click on button as in Fig 8

Fig 8
The line is drawn through the middle of the

selected text.
Change font color and set highlight color
1 Select the text “India physical features”
2 Click on button and choose red colour from the
color palette as in Fig 15.
Fig 15
5 The selected text is set as superscript as in Fig 9.

Fig 9
6 Select 2 as in Fig 10.

Fig 10
7 Click on button as in Fig 11.

Fig 11
The selected colour text is changed to red as

in Fig 16.
Fig 16
8 The selected text is set as subscript as in Fig. 12.
Fig 12
9 Select the text as in Fig 13.

10 Click on button to draw the line through the middle of
the selected text as in Fig 14.
92 IT & ITES : DEO (NSQF Level - 4) - Exercise 1.5.19A

4 Click on button and choose green colour Fig 17
l palette as in Fig 17.

from the color
The selected text is highlighted to grey color.
TASK 2: Change the spacing between characters

Expanded or Condensed Fig 19
Selecting Expanded or Condensed alters the spacing
between all selected letters by the same amount.
Kerning alters the spacing between particular pairs of
letters - in some cases reducing and in other cases
expanding the space depending upon the letters.
1 Select the text to change.
2 On the Home tab, click the Font Dialog Box Launcher,
and then click the Advanced tab. (Fig 18)
Fig 18
Note: The tab is called Character Spacing.

3 In the Spacing box, click Expanded or Condensed,
and then specify how much space you want in the By
box. (Fig 19)
1 Select the text change.
Kern the characters that are above a particular size
2 On the Home tab, click the Font Dialog Box Launch-
Kerning refers to the way spacing between two specific
er, and then click the Advanced tab. (Fig 20)
characters is adjusted. The idea is to give a better looking
result by reducing the spacing between characters that 3 Select the Kerning for fonts check box, and then
fit together nicely (such as “A” and “V”) and increasing enter the point size in the Points and above box.
the spacing between characters that don’t. (Fig 21)

Fig 20 3 In the Scale box, enter the percentage that you
want.
Percentages above 100 percent stretch the text.
Percentages below 100 percent compress the text.
Fig 21
Stretch or scale the text horizontally

When you scale the text, you change the shapes of
the characters by percentages. You can scale text by
stretching it or by compressing it.
1 Select the text to stretch or compress.
2 On the Home tab, click the Font Dialog Box Launcher,
and then click the Advanced tab. (Fig 22)
Fig 22
TASK 3: Paragraph formatting
Horizontal alignment determines the appearance and 1 Select the text to justify.
orientation of the edges of the paragraph: left-aligned
2 On the Home tab, in the Paragraph group, click
text, right-aligned text, centered text, or justified text,
Justify .
which is aligned evenly along the left and right margins.
Indent paragraphs
Align the text left or right
Indentation determines the distance of the paragraph
1 Select the text to align.
from either the left or the right margin. Within the
2 On the Home tab, in the Paragraph group, click margins, you can increase or decrease the indentation
Align Left or Align Right . of a paragraph or group of paragraphs
Center the text
1 Select the text to center.
2 On the Home tab, in the Paragraph group, click
Center .
Justify the text
You can justify the text, which might make the last line of
text in a paragraph considerably shorter than the other
lines.

1 Page margins Indent all but the first line of a paragraph
2 Indentation 1 Select the paragraph in which to indent all but the
first line of the paragraph, also referred to as a
Indent only the first line of a paragraph
hanging indent.
1 Click in front of the line to indent.

2 On the horizontal ruler, drag the Hanging Indent
2 On the Page Layout tab, click the Paragraph Dialog
marker to the position at which you want the indent
Box Launcher, and then click the Indents and
to start.
Spacing tab. (Fig 23)
Fig 23
If you don’t see the horizontal ruler that runs along the
top of the document, click the View Ruler button at the
top of the vertical scroll bar.
Use precise measurements to set a hanging indent
For more precision in setting a hanging indent, you can
Increase or decrease the left indent of an entire select options on the Indents and Spacing tab.
paragraph 1 On the Page Layout tab, click the Paragraph Dialog
1 Select the paragraph to change. Box Launcher, and then click the Indents and
Spacing tab. (Fig 24)
2 On the Page Layout tab, in the Paragraph group,
Fig 24
click the arrows next to Indent Left to increase or
decrease the left indentation of the paragraph.
Increase or decrease the right indent of an entire
paragraph
1 Select the paragraph to change.
2 On the Page Layout tab, in the Paragraph group, 2 In the Special list under Indentation, click Hanging,
click the arrows next to Indent Right to increase or and then in the By box, set the amount of space that
decrease the right indentation of the paragraph. you want for the hanging indent.
Set an indent by using the TAB key Create a negative indent
1 Click the Microsoft Office Button , and then 1 Select the text or paragraph to extend into the left
click Word Options. margin.
2 Click Proofing. 2 On the Page Layout tab, in the Paragraph group,
click the down arrow in the Indent Left box.
3 Under AutoCorrection settings, click AutoCorrect
Options, and then click the AutoFormat As You Continue to click the down arrow until the selected text
Type tab. is positioned where you want it in the left margin.
4 Select the Set left- and first-indent with tabs and Change the line spacing, before and after spacing
backspaces check box. in a portion of the document
5 To indent the first line of a paragraph, click in front of 1 Select the paragraphs.
the line. Note: If you decide you want to change line
To indent an entire paragraph, click in front of any line spacing for the entire document, and not
but the first line. just specific paragraphs, press Ctrl+A. That
combination of keys selects all text in your
6 Press the TAB key. document.
Note: To remove the indent, press 2 Choose Home>Line and Paragraph Spacing.
BACKSPACE before you move the insertion (Fig 25)
point. You can also click Undo on the Quick
Access Toolbar.

Fig 26
Fig 25
3 Choose the number of line spaces or choose Line

Spacing Options at the bottom of the menu
4 Select the options in the Paragraph dialog box
under Spacing. (Fig 26)
5 change the spacing before or after the selected
paragraphs
6 Before or After box and enter the amount of space.
7 Click Ok. The line spacing, Before and after
paragraph spacing changes will appear on the
screen.
TASK 4: Set Tabs and format the Tab setting
Set tabs in the Tabs dialog box 2 Tab stop position box, enter the position
(measurement) on the ruler to set the tab stop.
The Tabs dialog box, get more precise tab positions and
(Fig 28)
also can insert a specific character (leader) before the
tab. Fig 28
1 Click Home tab, in the Paragraph group, click the

Paragraph dialog box launcher, and then click Tabs
(Fig 27).
Fig 27

3 Under Alignment, choose Left, Center, Right, Fig 30
Decimal, or Bar.
4 Under Leader, choose 1 None, 2 dots, 3 dashes, or
4 underline to set—in the case of options 2, 3, and
4—a series of characters that links, for example, a
section title with a page number. (Fig 29)
Fig 29
5 Click Set>OK.
Clear tabs in the Tabs dialog box
You can clear all tab stops you set, or just clear one
or more.
1 Click Home tab, in the Paragraph group, click the
• To clear all tab stops, click Clear All>OK. (Fig 30)
Paragraph dialog box launcher, and then click Tabs.
Add tab stops
2 Choose one of the following:
A quick way to set tab stops in your document is to click
• To clear a single tab stop, in the Tab stop position
the ruler where you want the tabs to appear. (Fig 31)
list, choose a tab stop position, click Clear, and
then click OK. (Fig 30)
Fig 31

1 Click View>Ruler to display it. (Fig 32) Fig 36
Fig 32
Fig 37
2 Click the ruler where you want a tab stop. For

example, click 1, 2, 3, 4, and 5. (Fig 33)
Fig 33
Fig 38
Press the TAB key, your text will line up with the tabs
you’ve set.
Note: To adjust the position of a tab, drag it
right or left along the ruler.
Add a hanging indent
With a hanging indent, the second and all the following 2 Click the lower edge of the ruler where you want to
lines of a paragraph are indented more than the first. set the tab.
(Fig 34)
3 On the Format menu, select Tabs to open a window
Fig 34 with tab options.
4 Select the tab. (Fig 39)
Fig 39
1 Click View>Ruler to display it. (Fig 35)

Fig 35
5 Under Alignment select Right.

2 Select the text to add a hanging indent. 6 Under Leader, select the dotted lines option, and
then click OK.
3 On the ruler, drag the upper triangular part of the
lower marker to the place you want the indentation Note :Now you can add entries and when you
to start, for example to the 1” mark. (Fig 36) press TAB, a dotted line will appear across
the page, to the 6” mark. The formatting will
Add dot leaders be added to each new line until you change
The space between tabs can show dots, dashes, or the leader. To change the formatting so no
other “leader” characters to line up information. (Fig 37) leader appears, follow steps 3-5 and under
Leader, choose none.
1 Click View>Ruler to display it. (Fig 38)

TASK 5: Define new bullets, numbers, and multilevel lists
Change the bullet to a symbol 3 To change the style, click the down arrow next
to Number style and choose numbers, letters, or
1 Select the text or bulleted list to change.
another chronological format.
2 On the Home tab, in the Paragraph
g p group, click the
4 To change the font size, style, and color, click Font
arrow next to Bulleted List, and then click
and choose a setting on the Font tab or Advanced
Define New Bullet.
tab:.
3 Click Symbol and then click the symbol you want to
Tab Description
use.
Font tab Change the bullet font, style, size,
4 Click OK.
color, underline style, underline
Change a bullet to a picture color and effects.
1 Select the text or bulleted list to change. Advanced tab Change the bullet font character
spacing and OpenType features.
g
2 On the Home tab, in the Paragraph g
group, click the
arrow next to Bulleted List, and then click 5 To append the numbering with a dash, parentheses,
Define New Bullet. or another value, enter it in the Number format field.
3 Click Picture and then browse for your picture from 6 To change the number alignment, choose Left,
a file or Bing Image Search. Centered, or Right under Alignment.
4 Click Insert. 7 Click OK.
5 Review what the picture bullets will look like and Define a new multilevel list
click OK to add it or change the picture by repeating 1 Select the text or numbered list to change.
steps 3-5.
g
2 On the Home tab, in the Paragraph group, click the
Change the bullet font
arrow next to Multilevel List, and then click
1 Select the text or bulleted list to change. Define New Multilevel List.
2 On the Home tab, in the Paragraph group, click the 3 Expand the Multilevel list dialog box by clicking More
arrow next to Bulleted List, and then click Define in the lower left corner.
New Bullet.
4 Choose the list level to modify by selecting it in the
3 Click Font and then change the font properties to be list. 1 is selected by default.
used for the bullet. You can choose settings on the
Font tab or Advanced tab: 5 Choose where you would like to apply your changes
by clicking Whole list, This point forward, or Current
Tab Description paragraph.
Font tab Change the bullet font, style, size, 6 To use an existing style in Word for each level in the
color, underline style, underline list, choose a style under Link level to style.
color and effects.
7 Choose the number to show in the gallery. Level 1 is
Advanced tab Change the bullet font character shown by default.
spacing and OpenType features.
8 Give the multilevel list a name in the ListNum field list
Change the bullet alignment name. This name will appear wherever you see the
1 Select the text or bulleted list to change Listnum field.
2 On the Home tab, in the Paragraph

g group, click the 9 To append the numbered list with a dash, parentheses,
or another value, enter it in the Number format field.
arrow next to Bulleted List, and then click De-
fine New Bullet. 10 To change the font size, style, and color, click Font
and choose a setting on the Font tab or Advanced
3 Under alignment, choose Left, Centered, or Right.
tab:.
4 Click OK.
11 To change the style, click the down arrow next to
Define a new number format Number style and choose numbers, letters, or an-
other chronological format. Specify a level number
1 Select the text or numbered list to change.
to include this from.
2 On the Home tab, in the Paragraph group,
g click the
12 Choose the number to start the list at. The default
arrow next to Numbered List, and then click value is 1. To restart numbering after a specific level,
Define New Number Format. select the Restart List After check box and choose a
level in the list.

13 Select Legal Style Numbering to enforce a legal style 16 To apply these values to the entire list, choose Set
on the multilevel list. for All Levels.
14 To change the number alignment, choose Left, 17 Enter a value for what should follow each number,
Centered, or Right under Alignment Tab character, Space, or Nothing. Check Add tab
stop at and enter a value.
15 Specify a value for where to start the alignment and
a value for the text indent. 18 Click OK.
TASK 6: Add boarders and shading
1 Click Page Layout page border as in Fig 40.

2 Select Box in setting
Fig 40
3 By moving the scroll bar of Style select double line

as in Fig 41. 6 Click button a color palette appear as in
Fig 44.
4 Click ‘OK’
7 Select color as ‘blue’ as in Fig 44.
The document appear with the page border as
shown in Fig 42. The document appear with the page color as shown
in Fig 45.
5 Select Page Layout as
Fig 43.

Fig 41
Fig 42
Fig 43

Fig 44
Fig 45

IT & ITES Exercise 1.5.19B
Format the document in MS word - 2

• create and modify an existing style
• use find and replace the text.
Requirements
PROCEDURE
TASK 1: Create and modify an existing style
Create Style Fig 2
1 Select Home tab and click right bottom corner of the

Styles group. (Fig 1)
2 Click New Style Button in the left bottom corner of
the Styles dialog box. (Fig 1)
Fig 1
3 Click on the option “create a style’ (Fig 2).

4 A new dialog box opens as showing in Fig 2.
5 Enter a name click “OK” (Fig 2).
6 Go to Home tab and click on the newly created style
< style1> as shown in Fig 3.
IT & ITES : DEO (NSQF Level - 4) - Exercise 1.5.19B 103

Fig 3
7 Click “Modify” option. A new window opens as shown 10 In Fig 4, the tabs, paragraph, languaages, numbering,
in Fig 3. bullets, short cut keys etc., can be pre-setted.
8 In this modify window, create your style including 11 Finally click to have a new style.
body text, font, size allignment, spacing etc., (Fig 3).
12 In future, you can also modify the style as per your
9 Click on the “Format” button at the left bottom corner requirement.
in Fig 3 as shown in Fig 4.
104 IT & ITES : DEO (NSQF Level - 4) - Exercise 1.5.19B

Fig 4
TASK 2: Find and replace the text
3 Click Replace All.

1 Select the Replace
It replaces all Sachin into Little Master Sachin
2 Type the word in “Find what” and type the word to as shown in Fig 6
be replaced in “Replace with” text box as shown in
Fig 5. 4 Click ‘OK’. (Fig 7)
Fig 5

Fig 6
Fig 7

IT & ITES Exercise 1.5.20A
Insert and format the table

• insert table in different methods
• format the table
• convert text to a table and convert table to text.
Requirements
• A working PC with window, OS and
MS Office - 1 No./batch.
PROCEDURE
TASK 1: Insert table in different methods
Insert a Table Fig 2

Method 1
1 Click Insert tab > Table
2 Move the cursor over the grid until you highlight the
number of columns and rows
3 Click the cursor over the grid after selected the
number of columns and rows. The table will appear
the screen Fig 1.
Fig 1
3 Click OK. The screen will show in the following Fig 3.
Fig 3
Method 3
1 Click Insert tab > Table > Draw Table. The cursor will
Method 2 show in the screen like pencil view
1 Click Insert tab > Table > Insert Table 2 Drag to draw the cursor left to right side of the page
for example rectangle shape
2 See the fig-2 and type the value to Number Columns
6 and Number of Rows 6 in the Insert Table dialog 3 Draw vertical lines for creating columns and
box. (Fig 2) horizontal lines for rows.
107
Type the text into the table 3 Type the text in column 1.
1 Insert the Table, Number Columns in 6 and Number 4 To move from one column to another press “TAB” or
Rows in 6 use cursor. (Fig 4)
2 Place the curser in the top left side corner of the
table
Fig 4
TASK 2: Format the table
Use table styles to format an entire table Fig 6

1 Click or select the table
2 Click the “Design Tab” .
3 Choose the Table style in the Table Style group and
click (Fig 5).
Fig 5
Add or Remove Borders

Add Borders
1 Click the “HOME” Tab, under the Table Tools
2 Under “Paragraph” section click on the “Borders &
Shading” option at the end as shown in Figs 6 & 7.

Fig 7 3 In “Borders & shading” window as showing Fig 8,
choose the style, color, width, section to which it has
to be applied as per the reg.
Remove the Table Borders
1 Select the table
2 Select the option as shown in Fig 6.
3 Choose “No Border”
Add or Remove shading in a table
Add shading to a table
1 Select the Row column/ table to be shaded.
2 Select the “Shading” option as shown in Fig 9.
3 Choose the color to shade.
Fig 8
Fig 9 Remove shading from a table

1 Select the colored cell/ table to be decolored.
2 Select the “Shading” option under “Home” tab
“Paragrph” section as shown in Fig 9.
3 Click “ No color”.
Set Table properties
Table
1 Select the Table, Right click on the table select “Table
properties” (or) click “Properties” under “Layout” tab.
(Figs 10 & 11)
2 Click, “Table Properties” Button. The “Table
Properties” dialog box will appear on the screen
(Fig 12).
3 Click Table Tab, disable the “Preferred Width” in the
size option, select center Alignment and to choose
Text Wrapping is none. (Fig 14)

Fig 10 4 Click ‘OK’ Button. The Table will align in center of the
pages.
Row
1 Click Rows tab, enable the specific height. (Fig 13)
Fig 13
Fig 11
Fig 14
Fig 12
2 Type the value 0.36 inch.

3 Click ‘OK’ button. The changed rows height will
appear on the screen. (Fig 15)
Columns
1 Click, “Table Properties” Button. The “Table
Properties” dialog box will appear on the screen

Fig 15 2 Click Columns tab, enable Preferred width type
value 0.5 inch in first column
3 Click Next column button change the values of
preferred width 1.5 inches
4 Click Next column button change the values for next
3 columns of preferred width 1 inches and the last
column change to 1.3 inches.
5 Click ‘Ok’ button, now the table will appear as shown
in Fig 16.
Fig 16
Add a cell, row, or column Shift cells down

Add a cell Insert a cell and move remaining existing cells in that
column down one row each. A new row will be added
1 Click in a cell that is located just to the right of or
at the bottom of the table to contain the last existing
above to insert a cell.
cell.
2 Under Table Tools, on the Layout tab, click the Rows
Insert entire row
& Columns Dialog Box Launcher.
Insert a row just above the cell that you clicked in.
3 Click one of the following
Insert entire column
Shift cells right
Insert a column just to the right of the cell that you
Insert a cell and move all other cells in that row to the
clicked in.
right.
Add a row
Note: This option may result in a row that has
more cells than the other rows. 1 Click in a cell that is located just below or above to
add a row.

2 Under Table Tools, click the Layout tab. 2 Under Table Tools, on the Layout tab, in the Merge
group, click Merge Cells.
Split cells
• To add a row just above the cell clicked in, in the
Rows and Columns group, click Insert Above. 1 Click in a cell, or select multiple cells that you want to
split.
• To add a row just below the cell clicked in, in the
Rows and Columns group, click Insert Below. 2 Under Table Tools, on the Layout tab, in the Merge
group, click Split Cells.
Add a column
3 Enter the number of columns or rows that you want
1 Click in a cell that is located just to the right or left of
to split the selected cells into.
where you want to add a column.
Align Text in a Table
2 Under Table Tools, click the Layout tab.
1 Select the Heading Row
2 Click Layout Tab under the Table Tools and Select
• To add a column just to the left of the cell clicked
“Align Center” in the Alignment group. See the fig
in, in the Rows and Columns group, click Insert
and follow. (Fig 17)
Left.
• To add a column just to the right of the cell clicked Fig 17
in, in the Rows and Columns group, click Insert
Right
Delete a cell, row, or column
A cell Click the left edge of the cell.
.
A row Click to the left of the row..
3 The table will appear as shown in following Fig 18.

A column Click the column’s top gridline or top
4 Practice to do the remaining text alignment of Align
border.
Top Left, Align Top Center, Align Top Right, Align
Center Left, Align Center Right, Align Bottom Left,
Align Bottom Center, and Align Bottom Right.
Change the Text Direction in a Table
1 Select the particular Cell
2 Under Table Tools, click the Layout tab. 2 Select Layout Tab under the Table Tools and Double
3 In the Rows & Columns group, click Delete, and then Click “Text Direction” in the Alignment group. See
click Delete Cells, Delete Rows, or Delete Columns, the fig and follow. (Fig 19)
as appropriate. Sort a list Alphabetically
Merge or split cells 1 Create a table and formatting the table same as
Merge cells shown in following Fig 20.
1 Select the cells that you want to merge by clicking 2 Select the text in a column of “Name of the Trainees”
the left edge of a cell and then dragging across the list.
other cells that you want.
Fig 18

Fig 19
Fig 20 Fig 22
3 Select Layout tab under the Table Tools, click Sort

Button. (Fig 21)
Fig 21 Fig 23
4 In the Sort Text box, set Sort by to Paragraphs and

Text.
Fig 24
5 Click Descending (Z to A). See the fig and follow.
(Fig 22)
6 Click OK. The Descending sorted table will appear
as shown in following Fig 23.
Apply formula to the Table
1 Select the particular cell in a Table. See the fig and
follow (Fig 24)
2 Choose Layout Tab under the Table Tools and click
Formula Button. The Formula dialog box will appear
on the screen.
3 Type “=SUM(LEFT)” into the Formula tab. See the
fig and follow (Fig 25)

Fig 25 6 Practice to use formula in the remaining rows.
Fig 26
4 Click ‘OK’ button

5 The row’s value will added in the selected cell. See
the fig 26.
TASK 3: Convert text to a table or a table to text
To convert text to a table or a table to text, start by

Fig 28
clicking the Show/Hide paragraph mark on the Home
tab so you can see how text is separated in your
document. (Fig 27)
Fig 27
3 Select the text that you want to convert, and then

click Insert > Table > Convert Text to Table. (Fig 29)
In the Convert Text to Table box, choose the options.
(Fig 30)
5 Under Table size, make sure the numbers match the
numbers of columns and rows.
6 Under AutoFit behavior, choose how you want your
table to look. Word automatically chooses a width
for the table columns. If you want a different column
width, choose one of these options:
To do this Choose this option
Specify a width for In the fixed column width
all the column box, type or select value.
Resize the columns Autofit to contents
Convert text to a table to fit the width of the
1 Insert separator characters—such as commas or text in each column
tabs—to indicate where to divide the text into table Resize the table Autofit to window
columns. automatically in case
Note: If you have commas in your text, use the width of the
tabs for your separator characters. available space
chages (for example,
2 Use paragraph marks to indicate where you want to web layout or land
begin a new table row.In this example, the tabs and scape orientation
paragraph marks will produce a table with 3 columns
and 2 rows: (Fig 28)

Fig 29 7 Under Separate text at, choose the separator
character you used in the text.
8 Click OK. The text converted to a table should look
something like this: (Fig 31)
Fig 31
Convert a table to text

1 Select the rows or table to convert to text.
2 Under Table Tools, on the Layout tab, click Convert
to Text. (Fig 32)
3 In the Convert to Text box, under Separate text with,
click the separator character you want to use in place
of the column boundaries. Rows will be separated by
paragraph marks.
4 Click OK.
Fig 32
Fig 30

IT & ITES Exercise 1.5.20B
Insert and format the table and objects

• insert file, clipart, picture and use picture in different options
• insert a check mark and others symbol
• insert header and footer
• insert word art style and shape
• insert drop cap and formate the remove drop cap.
Requirements
PROCEDURE
TASK 1: Insert file, clipart, picture and use picture in different options
Insert a file
A clipart dialog box appears as in Fig 3
1 Open a new document.
2 Choose insert tab, in the text group. Click the arrow Fig 3
next to object and then click Text from tab.
3 The insert File display box will appear on the screen.
4 Choose and select the file from the specific location.
5 Click OK button, the entire file inserted in to a new
document. (Fig 1)
Fig 1
2 Type as “Education” in the search for option which

displays cliparts as in Fig 4.
Fig 4
Insert a clipart into word
1 Select Insert -> ClipArt option from Ribbon as in
Fig 2.
Fig 2
116
3 Select the clipart that need to be inserted into the 4 Choose Picture Tools -> Corrections option (Fig 8)
document which makes the clipart to be on the
document. (Fig 5) Fig 8
Fig 5
Adjust picture brightness and contrast as to

avalable options and apply
5 Select Color Option to adjust color settings as in
4 Save the document.
Fig 9
Insert a picture into word document
Fig 9
1 Insert pagebreak to get a new page.
2 Select Insert -> Picture option from illustations tab
and choose a picture to insert Fig 6.
Fig 6
3 Select a picture from the pictures library -> Sample

Pictures to insert into the document as in Fig 7
(Desert.jpg)
Fig 7
Adjust picture color options and contrast as
to avalable options and apply
6 Select Artistic Effects option and make the image in
a different style as in Fig 10.
7 Save the file for reference. (Fig 11)
Apply a picture into the document as in Fig 12
1 Insert a picture into the document as in Fig 12.
2 Choose metal frame option to get an outside frame
as in Fig 13.

Fig 10 Fig 14
Fig 11
5 Apply a 3D effect using Picturer Effects -> Picture
Effect 9 as in Fig 15.
Fig 15
Fig 12
6 Check the output of the image as in Fig 16.

Fig 16
3 Click on Picture Border and apply a border with

different color as in Fig 13.
Fig 13
g
4 View the output as in Fig 14. Try with different effect and border styles.

Positioning and Wrapping of Image / Clipart Fig 19
1 Select the picture to position and wrapping.
2 Choose position option to place the object on the
proper place as from Fig 17.
Fig 17
3 Select Hexagon cluster to set the image as smartart

and add text as required as in Fig 20.
Fig 20
It places the object as we select from the

menu option
3 Select Wrapping method using Wrap Text option as
in Fig 18.
Fig 18
4 Add pictures to other shapes available and as

required
5 Try with other smart options to get different items.
(Fig 21)
Fig 21
Inserting Picture Layout Smartart

Wrapping makes the text placement around
1 Select the picture for this option to apply the image, leaves space square, tight, text
2 Choose Picture Layout to select a layout as in through the image, even place text behind the
Fig 19. image or in front of image.

Remove background of a Picture
Note : Reset all changes makes the original
1 Select and insert a picture (eg. tulips.jpg) image to apply again.
2 Select Picture -> Format tool and Remove Insert Shapes on the images
Background as in Fig 22.
1 Insert an image to the document
Fig 22
2 Select Shapes from Insert menu (Fig 26)
Fig 26
3 Choose the background level as displayed in the

Fig 23.
Fig 23
3 Draw an oval on the image as in Fig 27.

Fig 27
The background is selected by default as to

figure. To adjust, just crop its level to get
other areas. Even it can be drawn on the
pictures to select items to remove area.
4 Apply keep changes to remove the background from
image as in Fig 24.
Fig 24
4 Select the drawing and apply outline and fill

properties (Fig 28)
Fig 28
Which will give result as in Fig 25.

Fig 25
Note: Outline will be as in Fig 29

5 Apply a shape style as in Fig 30
Save the file and exit.
Grouping & ungrouping of Objects
1 Open a new document for working.
2 Insert a ClipArt using Insert Clipart as in Fig 31

Fig 29 3 Select the clipart and find the bounding box has few
objects combined as in Fig 32.
Fig 32
4 Ungroup the object using Picture - Format tab ->

Group option as in Fig 33.
Fig 33
Fig 30
Fig 31
The clipart now gets ungrouped and separated as

different objects. Use the same group option for
making the objects a single clipart.
5 Check with instructor for more options.
TASK 2: Insert a check mark and others symbol
1 Place your cursor in the file at the spot where you 3 See the symbol you want listed on that gallery, just
want to insert the symbol. click it to insert. Otherwise, click More Symbols to
open the Symbol dialog box. (Fig 35)
2 On the Insert tab, click Symbol. (Fig 34)
4 Scroll up or down to find the symbol you want to
insert.

Fig 34
Different font sets often have different symbols in
them and the most commonly used symbols are
in the Segoe UI Symbol font set. Use the Font
selector above the symbol list to pick the font you
want to browse through.
5 Find the symbol and double-click it. The symbol will
be inserted in your file. You can click Close now
unless you want to insert additional symbols.
Tip: If you want to make your symbol larger
Fig 35
or smaller, select it and use the Font Size
setting.
If you’re going to insert the same symbol often,
consider setting up AutoCorrect to insert it for you.
You can find more info about that here: Insert a
check mark or other symbol using AutoCorrect.
A special character like em dashes or section marks
(§)
1 Click where you want to insert the special character.
2 Click Insert>Symbol>More Symbols.
3 In the Symbol dialog box, click the Special Characters
tab. (Fig 36)
Fig 36
4 Double-click the character that you want to insert. ALT+CTRL+C inserts the Copyright symbol (©), for
example.
Tip: Many of the special characters have
shortcut keys associated with them. If you 5 Click Close when you’re finished inserting special
want to insert that special character again in characters.
the future, just press the shortcut key.

Fractions (1/3, 2/5)
Note: Not all fonts have a number forms
Some fractions (1/4, 1/2, and 3/4) automatically switch subset. If you don’t see the number forms
to a fraction character (¼, ½, ¾) when you type them. subset available for your font you will have to
But others do not (1/3, 2/3, 1/5, etc.) so if you want to use a different font, such as Calibri, to insert
insert those as symbols you’ll need to use the insert the fraction character.
symbol process.
4 Double-click the fraction that you want to insert.
1 Click where you want to insert the fraction.
5 Click Close.
2 Click Insert>Symbol>More Symbols.
3 In the Subset dropdown, choose Number Forms.
(Fig 37)
Fig 37
TASK 3: Insert header and footer
Headers and footers are areas in the top, bottom, and Fig 39
side margins of each page in a document. (Fig 38)
Fig 38
2 Click the header or footer design that you want.

Insert a custom header or footer
1 On the Insert tab, in the Header & Footer group, click
Header or Footer.
2 Click Edit Header or Edit Footer.
Insert a predefined header or footer 3 Type text or insert graphics and other content by
1 On the Insert tab, in the Header & Footer group, click using the options in the Insert group on the Design
Header or Footer. (Fig 39) tab, under the Header & Footer Tools tab. (Fig 40)

Fig 40 pages to be on the left side of the page. This way, the
page numbers are always on the outside edge when the
pages are printed on both sides of the paper.
Create odd and even headers or footers in a
document that does not yet use headers or footers
1 Click an odd-numbered page, such as the first page
of your document.
Header or Footer. (Fig 41)
Fig 41
Tip: To save the header or footer that you

created to the gallery of header or footer
options, select the text or graphics in the 3 In the gallery of headers or footers, click a design
header or footer, and then click Save Selection labeled(Odd Page), such as Austere (Odd Page).
as New Header or Save Selection as New
Footer. Note: If you don’t see a gallery of header
or footer designs, there might be a problem
Make the first page header or footer different from with the Building Blocks template on your
the rest of the pages computer. See I don’t see galleries of page
1 On the first page of the document, double click the numbers, headers and footers, cover pages,
header or footer area. or equations for information about how to fix
this problem.
2 Under Header & Footer Tools, on the Design tab,
in the Options group, select the Different First Page 4 Under Header & Footer Tools, on the Design tab, in
check box. the Options group, select the Different Odd & Even
Pages check box.
Note : If your document includes a cover
page from the gallery of cover pages in Office 5 Under Header & Footer Tools, on the Design
g tab, in
Word 2007, the Different First Page option
is already turned on. Inserting or editing a the Navigation group, click Next Section to
header or footer on this page does not affect advance the cursor to the header or footer for even-
the other pages in the document. numbered pages.
3 Create a header or footer, or make changes to the 6 Under Header & Footer Tools, on the Design tab, in
existing header or footer, on the first page. the Header & Footer group, click Header or Footer.
Use no header or footer on the first page 7 In the gallery of headers or footers, click a
designlabeled (Even Page), such as Austere (Even
1 On the first page of the document, double click the Page).
header or footer area.
Notes
in the Options group, select the Different First Page • If necessary, you can format text in the header or
check box. footer by selecting the text and using the formatting
options on the Office Fluent Mini toolbar.
Note: If the Different First Page check box is
already checked, do not clear it. Go on to the • If you want to switch to a different predefined header
next step. or footer, repeat these steps, and choose a different
header or footer from the gallery.
3 In the First Page Header or First Page Footer area,
delete the contents of the header or footer. Create odd and even headers or footers in a
document that already has headers or footers
Make the header or footer different for odd and even
pages 1 Double-click in the header or footer area.
For example, you can use the title of the document on 2 Under Header & Footer Tools, on the Design tab, in
odd-numbered pages, and the chapter title on even- the Options group, select the Different Odd & Even
numbered pages. Or, for a booklet, you can place page Pages check box.
numbers on odd-numbered pages to be on the right The existing header or footer is now configured for
side of the page and page numbers on even-numbered odd-numbered pages only.

g tab, in
3 Under Header & Footer Tools, on the Design content for each section. For example, if your document
is divided into chapters by using section breaks, the
the Navigation group, click Next Section to chapter title can be displayed in the header of each
advance the cursor to the header or footer for even- chapter.
numbered pages, and then create the header or
Tip: If you are unsure whether your document
footer for even-numbered pages.
has sections, you can search for them.
Make the header or footer different in each section (Fig 42)
or chapter
If your document is divided into sections, you can vary
the headers and footers so that they display different
Fig 42
1 Click Drafts on the status bar. 4 On the Page Layout tab, in the Page Setup group,
click Breaks, and then under Section Breaks, click
2 On the Home tab, in the Find group, click Go To.
Next Page.
3 Click Section.
5 Repeat steps 3 and 4 for every section break that
4 Click Next to find section breaks in the document. you want in the document.
5 Draft view makes it easy to see the section breaks in Use a document’s section breaks to vary the header
the document. or footer
Add section breaks to a document If your document is already divided into sections, you
can use the section breaks to configure headers and
If your document is not divided into sections, you can
footers.
insert section breaks where you want the header or
footer to vary. 1 Starting at the beginning of the document, click in the
first section for which you want to vary the header or
1 Starting at the beginning of the document, place the
footer.
cursor at the beginning of the page where you want
to start varying the header or footer. 2 On the Insert tab, in the Header & Footer group, click
Header or Footer. (Fig 43)
2 On the Page Layout tab, in the Page Setup group,
click Breaks, and then under Section Breaks, click Fig 43
Next Page.
3 Place the cursor at the beginning of the next page
where you want to vary the header or footer, such as
the first page of a new chapter.

3 Click Edit Header or Edit Footer.
Tip: InPrint Layout view (Print Layout view: A
4 On the Headers & Footers tab, in the Navigation view of a document or other object as it will
appear when you print it. For example, items
group, click Link to Previous to break the such as headers, footnotes, columns, and
connection between the header or footer in this text boxes appear in their actual positions.),
section and the previous section. you can quickly switch between the header
5 Change the existing header or footer, or create a or footer and the document text. Just double-
new header or footer for this section. click the dimmed header or footer, or the
dimmed document text.
6 In the Navigation group of the Design tab (Header
Insert a page number
& Footer contextual tab), click Next Section If your document already has content in the header or
to advance the cursor to the header or footer of the footer, you can add the page number to the header or
next section. footer.
7 On the Headers & Footers tab, in the Navigation If you want to use one of the preformatted page number
group, click Link to Previousto break the connection designs, but you want more information in the header
between the header or footer in this section and the or footer than just the page number, it is easiest to start
previous section. with a page number and then add other text or graphics
8 Change the existing header or footer, or create a to the header or footer.
new header or footer for this section. Note: Many of the footer designs in the gallery
9 Repeat the previous three steps for all of the sections of footers already include the page number as
in the document. part of the content.
Use the same header or footer across section For more information about inserting page numbers,
boundaries see Insert page numbers.
In a document where the header or footer varies by Add a page number to an existing header or footer
section, you can make the header or footer the same 1 Double-click the header or footer area.
across section boundaries.
2 Position the cursor where you want to insert the
1 Double-click the header or footer that you want to page number.
preserve across section boundaries.
Notes
2 On the Headers & Footers tab, in the Navigation
• You may need to press the TAB key, adjust paragraph
alignment, or make other changes to the header or
group, click Next Section.
footer content to position the cursor where you want
it.
3 Click Link to Previous. • Many header and footer designs are laid out in a
4 Office Word will ask if you want to delete the header table, and pressing TAB moves the cursor without
and footer and connect to the header and footer in inserting a tab stop. To insert a tab stop within a
the previous section. Click Yes. table cell, press CTRL+TAB. To determine whether
the header or footer that you are working with is laid
Change the contents of a header or footer out in a table, look for the Table Tools contextual tab
1 On the Insert tab, in the Header & Footer group, click at the top of the Ribbon while the cursor is in the
Header or Footer. (Fig 44) header or footer.
Fig 44 • Many header and footer designs contain content

controls for storing content such as the document
title and the date. When you click to edit the header
or footer, the cursor might automatically select the
content control. To move the cursor away from the
content control (so that you can insert the page
number in the header or footer without deleting
2 Click Edit Header or Edit Footer. the content of the content control), press the LEFT
ARROW or RIGHT ARROW key.
3 Make your changes to the header or footer by
selecting the text and revising it or by using the 3 On the Insert tab, in the Header & Footer group, click
options on the Fluent Mini toolbar to format the text. Page Number (Fig 45)
For example, you can change the font, apply bold
4 Click Current Position.
format, or apply different font color.

Insert the file name of the document
Fig 45
1 Place the cursor where you want to insert the file
name in the header or footer.
in the Insert group, click Quick Parts, and then click
5 Choose a page number design from the gallery of Field.
designs. 3 In the Field names list, click FileName. If you want to
Add header or footer content to a preformatted include the path as part of the file name, select the
page number design Add path to filename check box.
1 On the Insert tab, in the Header & Footer group, click Security: Because field codes can be visible
Page Number. (Fig 46) to anyone reading your document, be sure
that the information you place in field codes
Fig 46
is not information that you want kept private.
Insert the document title, author’s name, or other
document property
1 Place the cursor where you want to insert the
document property in the header or footer.
2 Click Top of Page, Bottom of Page, or Page Margins, 2 Under Header & Footer Tools, on the Design tab, in
depending on where you want page numbers to the Insert group, click Quick Parts.
appear in your document.
3 Point to Document Property, and then click the
3 Choose a page number design from the gallery of document property that you want.
designs.
Insert the current date
1 Place the cursor where you want to insert the date in
• To insert header or footer content before the page the header or footer.
number, press the HOME key, enter the content,
2 Under Header & Footer Tools, on the Design tab, in
and then press TAB to position the content.
the Insert group, click Date & Time.
• To insert header or footer content after the page
3 In the Available formats list, click the format in which
number, press the END key, press TAB, and then
you want the date (and time, if you want) to appear.
enter the content.
Remove the header or footer
• If you choose a design from the Page Margins
designs, click in the header or footer, and add the 1 Click anywhere in the document.
content that you want.
Notes Header or Footer. (Fig 47)
• You may need to press TAB, adjust paragraph
alignment, or make other changes to the header or Fig 47
footer content to position the cursor where you want
it.
• Many header and footer designs are laid out in a
table, and pressing TAB moves the cursor without
inserting a tab stop. To insert a tab stop within a 3 Click Remove Header or Remove Footer.
table cell, press CTRL+TAB. To determine whether
The headers or footers are removed from the entire
the header or footer that you are working with is laid
document.
out in a table, look for the Table Tools contextual tab
at the top of the Ribbon while the cursor is in the Important: If you created different first-page
header or footer. or odd-and-even headers or footers, or if
there are sections that aren’t linked, be sure
• Many header and footer designs contain content
to remove the headers or footers from each
controls for storing content, such as the document
different page or section.
title and the date. When you click to edit the header
or footer, the cursor might automatically select the
content control. To move the cursor away from the
content control (so that you can insert the page
number in the header or footer without deleting
the content of the content control), press the LEFT
ARROW or RIGHT ARROW key.
TASK 4: Insert WordArt style and shape
1 Press control + home key to move to the beginning Fig 51

of the document.
2 Invoke WordArt using Insert menu -> WordArt option
in ribbon. The WordArt shows available styles as in
Fig 48.
Fig 48
Fig 52
3 Choose a style to apply on the box, “Your Text Here”

block to type the input as in Fig 49.
Fig 49
Fig 53
4 Click on shape outline in shape styles option to get

outline on the text as in Fig 50.
Fig 50 Fig 54
5 Fill color using Shape fill option as in Fig 51

6 Create outline using shape outline option as in
Fig 52
The output after line and fill objects will be as
in (Fig 53)
7 Apply a shape effect from the presets available,
choose Preset -> Preset -> Preset 10 as to Fig 54.

The output will be as in Fig 55 Fig 55
Note : WordArt can be placed at any place and
set for text wrapping as like pictures.
8 Save the work for future reference.
TASK 5: Insert and remove Dropcap
1 Select the first character of a paragraph. Fig 58

2 On the INSERT tab, in the Text group, select Drop
Cap. (Fig 56)
Fig 56
3 Select the drop cap option you want.

• To create a drop cap that fits within your
paragraph, select Dropped. (Fig 57)
Fig 57
Remove a drop cap

1 Highlight the large drop cap letter.
2 On the INSERT tab, in the Text group, click Drop
Cap>None. (Fig 59)
Fig 59
• To create a drop cap that is in the margin, outside

of your paragraph, select In margin. (Fig 58)
Note: You can change the size and font of the
drop cap, as well as its distance from the text.
To do so, click Drop Cap>Drop Cap Options,
and under Options, make your selections.

Page layout setting and printing the document

• setting up a page in the document
• print the document.
Requirements
PROCEDURE
TASK 1: Setting up a page in the document
1 On the PAGE LAYOUT tab, click the icon at the

Note : If you have a long document, you
bottom-right corner of the Page Setup group to pop
might want to split it into multiple booklets,
out the Page Setup window. (Fig 1)
which you can then bind into one book. Under
Fig 1 Sheets per booklet, choose how many pages
to print per booklet.
3 To reserve space on the inside fold for binding,
increase the width of the Gutter.
4 On the Paper tab, select the Paper size. Keep in
mind that the final size of the booklet is one half of
the paper size. Make sure your printer is stocked
2 On the Margins tab, under Pages, change the set- with paper of the right size. (Fig 3)
ting for Multiple pages into Book fold. The orientation Fig 3
automatically changes to Landscape.(Fig 2)
Fig 2
130
1 Select the content that you want on a landscape
Note : You can add many embellishments to page.
your booklet’s appearance. For example, to
add borders to every page, on the Layout tab 2 Go to Layout, and open the Page Setup dialog box.
of the Page Setup window, click Borders. 3 Select Landscape, and in the Apply to box, choose
Selected text (Fig 6)
5 Click OK. If your document already has content, the
text is formatted automatically, but you might need to Fig 6
adjust objects like images and tables manually.
Note : An easy way to make sure that a table
doesn’t flow over the margins is to right-click
the handle on the top-left corner of the table,
and select AutoFit>AutoFit to Contents.
Change page orientation to landscape or portrait
1 To change the orientation of the whole document,
select Layout>Orientation.
2 Choose Portrait or Landscape. (Fig 4)
Fig 4
Change part of a document to landscape. (Fig 5) 4 Click OK

Fig 5 Change or set page margins
Page margin options
• Add margins for binding: Use a gutter margin
to add extra space to the side or top margin of a
document that you plan to bind. A gutter margin
helps ensure that text isn’t obscured by the binding.
(Fig 7)
Fig 7
1 Gutter margins for binding

2 Mirror margins for facing pages
• Set margins for facing pages: Use mirror
margins to set up facing pages for double-
sided documents, such as books or magazines.
In this case, the margins of the left page are a

mirror image of those of the right page (that is, • To change the margins for part of a document,
the inside margins are the same width, and the select the text, and then set the margins that you
outside margins are the same width). want by entering the new margins in the Page Setup
dialog box. In the Apply to box, click Selected text.
Note: You can set gutter margins for a
Microsoft Word automatically inserts section breaks
document that has mirror margins if the
(section break: A mark you insert to show the end
document needs extra space for binding.
of a section. A section break stores the section
• Add a book fold: Using the Book fold option formatting elements, such as the margins, page
in the Page Setup dialog box, you can create orientation, headers and footers, and sequence of
a booklet. You can use the same option to page numbers.) before and after the text that has
create a menu, invitation, event program, or the new margin settings. If your document is already
any other type of document that uses a single divided into sections, you can click in a section
center fold. (Fig 8) or select multiple sections and then change the
margins.
Fig 8
View page margins
1 Click the Microsoft Office Button, and then click
Word Options.
2 Click Advanced, and then click the Show text bound-
aries check box under Show document content.
The page margins appear in your document as dot-
ted lines.
Note: You can view page margins in either
Print Layout view or Web Layout view, and the
text boundaries do not appear on the printed
page.
Set margins for facing pages
Change or set page margins
When you choose mirror margins, the margins of the
1 On the Page Layout tab, in the Page Setup group,
left page are a mirror image of those on the right page.
click Margins. (Fig 9)
That is, the inside margins are the same width, and the
Fig 9 outside margins are the same width.
1 On the Page Layout tab, in the Page Setup
group,click Margins. (Fig 10)
Fig 10
2 Click the margin type that you want. For the most
common margin width, click Normal.
When you click the margin type that you want, your
entire document automatically changes to the mar-
gin type that you have selected. 2 Click Mirrored.
3 You can also specify your own margin settings. Click 3 To change the margin widths, click Margins, click
Margins, click Custom Margins, and then in the Top, Custom Margins, and then, in the Inside and Outside
Bottom, Left, and Right boxes, enter new values for boxes, enter the widths that you want.
the margins. Set gutter margins for bound documents
Notes A gutter margin setting adds extra space to the side
• To change the default margins, click Margins after margin or top margin of a document that you plan
you select a new margin, and then click Custom Mar- to bind. A gutter margin helps ensure that text isn’t
gins. In the Page Setup dialog box, click the Default obscured by the binding.
button, and then click Yes. The new default settings 1 On the Page Layout tab, in the Page Setup group,
are saved in the template on which the document is click Margins (Fig 11)
based. Each new document based on that template
automatically uses the new margin settings. 2 Click Custom Margins.
3 In the Multiple pages list, click Normal.

Fig 11 2 Click the column layout you want. This applies that
layout to the entire document or section.
Notes: To apply columns to part of a document,
or to change columns you’ve already applied:
a Select the text or click in the section you want to
change.
b Click Page Layout>Columns.
4 In the Gutter box, enter a width for the gutter margin. c Click the column layout you want.
5 In the Gutter position box, click Left or Top. Word automatically sets the column widths to fit your
Note: The Gutter position box is not available page. If the presets don’t work for your layout or if
when you use the Mirror margins, 2 pages you want more than three columns, choose More
per sheet, or Book fold option. For those Columns and adjust the settings in the Columns dia-
options, the gutter position is determined log box.
automatically. Create columnized text
If this article didn’t answer your question, you can 1 Select first paragraph for column setting as in
get assistance from an OmniTech support agent. Fig 13. Select Page Layout -> Columns -> Two to
For a limited time, first-time users can get up to 15 make the paragraph as two column as in Fig 14.
minutes of free support.
The Text is split into two columns and
Create newsletter-style columns displayed as in Fig 15
Apply columns to your document
1 On the Layout tab, click Columns. (Fig 12) Fig 14
Fig 12
Fig 13
Fig 15

3 Select More Columns option opens window for 2 On the Page Layout tab, click the Paragraph Dialog
columns options, try with different values for columns Box Launcher, and then click the Line and Page
as in Fig 16. Breaks tab.
Fig 16 3 Select the Keep with next check box.

Specify a page break before a paragraph
1 Click the paragraph that you want to follow the page
break.
Box Launcher, and then click the Line and Page
Breaks tab.
3 Select the Page break before check box.
Place at least two lines of a paragraph at the top or
bottom of a page
1 Select the paragraphs in which you want to prevent
widows and orphans.
Box Launcher, and then click the Line and Page
Breaks tab.
4 Check with instructor for more options and workings. 3 Select the Widow/Orphan control check box.
Insert a page break Note: This option is turned on by default.
Insert a manual page break Prevent page breaks in a table row
1 Click where you want to start a new page. 1 Click the row in the table that you don’t want to break.
Select the entire table if you don’t want the table to
2 On the Insert tab, in the Pages group, click Page
break across pages.
Break. (Fig 17)
Note: A table that is larger than the page must
Fig 17 break.
2 On the Table Tools tab, click Layout. (Fig 18)
Fig 18
Prevent page breaks in the middle of a paragraph

3 In the Table group, click Properties. (Fig 19)
1 Select the paragraph that you want to prevent from
4 Click the Row tab, and the clear the Allow row to
breaking onto two pages.
break across pages check box.
2 On the Page Layout tab, click the Paragraph Dia-
log Box Launcher, and then click the Line and Page Fig 19
Breaks tab.
3 Select the Keep lines together check box.
Prevent page breaks between paragraphs
1 Select the paragraphs that you want to keep togeth-
er on a single page.
TASK 2: Print the document

Preview your document 2 To preview each page, click the forward and
backward arrows at the bottom of the page. (Fig 20)
1 Click File>Print.

Fig 20 Fig 23
If the text is too small to read, use the zoom slider at

the bottom of the page to enlarge it. (Fig 21)
Fig 21
3 Choose the number of copies, and any other options

you want, and click the Print button. (Fig 22)
Fig 22
• To print consecutive pages like 1 -3, select

Custom Print and enter the first and last page
numbers in the Pages box.
• To print individual pages and a range of pages
(like page 3, and pages 4-6) at the same time,
select Custom Print, and enter the page numbers
and ranges separated by commas (e.g. 3, 4-6).
Print settings for booklets
When you print the booklet, check the print settings to
make sure you print on both sides of the paper and flip
the papers correctly for the printing to work as intended.
1 Click FILE>Print.
Print specific pages
2 If your printer supports automatic printing on both
1 Click File>Print. sides, under Settings, change Print One Sided to
2 To print only certain pages, print some of the Print on Both Sides. Choose the option Flip pages
document’s properties, or print tracked changes on short edge to avoid printing the second side of
and comments, click the arrow under Settings, next each sheet upside down.
to Print All Pages (the default), to see all of your If your printer doesn’t support automatic printing on
options. both sides, select Manually Print on Both Sides, and
3 To print only certain pages, do one of the following: feed the pages back to the printer when prompted.
(Fig 23) To avoid pages from printing upside down, flip the
sheets on the short edge of the paper according to
• To print the page shown in preview, select Print your printer’s instructions. (Fig 24)
Current Page.

Note : For a professional touch, consider
adding page numbers in the header or the
footer. For example, if you want to have page
numbers appearing on the outer bottom
corner of each page, set up a different page
number fomat in the footers of odd and even
pages.
Fig 24

Use templates, Auto correct tools and Macros

• open a template
• choose AutoCorrect options for capitalization, spelling, and symbols
• create and run macros.
Requirements
• A working PC with windows, OS and
PROCEDURE
TASK 1: Open a template
Open a new document and start typing 1 Click the File tab.
1 In Microsoft Office Word 2010, 2013 or 2016, click 2 Click Save As.
File, and then click New. In Microsoft Office Word
3 In the Save As dialog box, click Templates.
2007, click the Microsoft Office Button, and then
click New. 4 In the Save as type list, select Word Template.
2 Double-click Blank document. 5 Type a name for the template in the File name box,
and then click Save.
Start a document from a template
Delete a document
To use a template as a starting point, do one of the
following: 1 Click the File tab.
1 In Microsoft Office Word 2010, 2013 or 2016, click 2 Click Open.
File, and then click New. In Microsoft Office Word
3 Locate the file that you want to delete.
2007, click the Microsoft Office Button, and then
click New. 4 Right-click the file, and then click Delete on the
shortcut menu.
2 Under Templates, do one of the following:
Create a template
• If you are using Microsoft Office Word 2007,
click Installed Templates to select a template that If you frequently create a certain type of document, such
is available on your computer. If you are using as a monthly report, a sales forecast, or a presentation
Microsoft Office Word 2010, look in Available with a company logo, save it as a template so you can
Templates use that as your starting point instead of recreating
the file from scratch each time you need it. Start with
• In Microsoft Office Word 2007, click one of the
a document that you already created, a document you
links under Microsoft Office Online. In Microsoft
downloaded, or a new template you customized.
Office Word 2010, click Office.com Templates.
In Microsoft Office Word 2013 and 2016, all Save a template
available installed templates are shown when 1 To save a file as a template, click File>Save As.
you click File, and then click New and additional
templates can be discovered by using the Search 2 Double-click Computer or, in Office 2016 programs,
for online templates search box. double-click This PC. (Fig 1)
2 Double-click the template that you want. 3 Type a name for your template in the File name box.
Save and reuse templates 4 For a basic template, click the template item in the
Save as type list. In Word for example, click Word
I f you make changes to a template that you download, Template. (Fig 2)
you can save it on your computer and use it again.
It’s easy to find all your customized templates by If your document contains macros, click Word Macro-
clicking My templates in the New Document dialog Enabled Template.
box. To save a template in the My templates folder,
do the following:
137
Fig 1 Office automatically goes to the Custom Office
Templates folder.
5 Click Save.
Note : To change where your application
automatically saves your templates, click
File>Options>Save and type the folder and
path you want to use in the Default personal
templates location box. Any new templates
you save will be stored in that folder, and
when you click File>New>Personal, you’ll see
the templates in that folder.
Edit your template
To update your template, open the file, make the
changes you want, and then save the template.
1 Click File>Open.
2 Double-click Computer or This PC.
Fig 2
3 Browse to the Custom Office Templates folder that’s
under My Documents.
4 Click your template, and click Open.
5 Make the changes you want, then save and close
the template.
TASK 2: Choose AutoCorrect options for capitalization, spelling, and symbols
1 Click File>Options>Proofing>AutoCorrect Options Fig 4

(Fig 3)
Click “Auto Correct Options” button
In the Auto correct tab, select the following boxes
• Correct TWo INitial CApitals
• Capitalize first letter of sentences
• Capitalize first letter of table cells (Not in Excel or
OneNote)
• Capitalize names of days.
• Correct accidental use of CAPS LOCK key (Fig 4)
Add, change, or delete an entry on the AutoCorrect
list
To add an entry follow these steps:
1 Go to the AutoCorrect tab.
2 In the Replace box, type a word or phrase that 4 Click Add.
you often mistype or misspell — for example, type To change the replacement text for an entry, select it
usualy. in the list of entries and type a new entry in the With
3 In the With box, type the correct spelling of the word box.
— for example, type usually. To delete an entry, select it in the list and click Delete.

Fig 3
TASK 3: Create and run macros
Record a macro with a button Fig 6

1 Click View>Macros>Record Macro. (Fig 5)
Fig 5
2 Type a name for the macro.(Fig 6)

To use this macro in any new documents you make,
be sure the Store macro in box says All Documents
(Normal.dotm).
3 To run your macro when you click a button, click
Button. (Fig 7) Fig 7
4 Click the new macro (it’s named something like

Normal.NewMacros.<your macro name>), and click
Add (Fig 8)
5 Click Modify. (Fig 9)

Fig 8
Fig 9
6 Choose a button image, type the name you want, 8 To stop recording, click View>Macros>Stop
and click OK twice. (Fig 10) Recording. (Fig 12)
7 Now it’s time to record the steps. Click the commands 9 The button for your macro appears on the Quick
or press the keys for each step in the task. Word Access Toolbar. (Fig 13)
records your clicks and keystrokes.
10 To run the macro, click the button. The recorded text
Note: Use the keyboard to select text while will appear on as shown in the following fig 14.
you’re recording your macro. Macros don’t
record selections made with a mouse. (Fig 11)

Fig 10 Fig 12
Fig 13
Fig 14
Fig 11

Mail merge using MS word

• create a formal letter
• type list of recipients and edit recipients list
• use mail merge to personalize letters for bulk mailings.
Requirements
PROCEDURE
TASK 1: Create formal letter
2 Select option “Letters” from the menu. A blank word

1 Select Mailing document appears on the screen.
3 Type the following letter.
FROM
A drop down menu as shown in Fig 1.

Fig 1 TO
National instructional media institute,
CTI campus, Guindy,
Chennai 600 032
Sir,
We trainees studying in ITI, we need to know
the price list of few trades for purchasing course
materials like
1 COPA 2 FITTER
3 WELDER 4 TURNER
5 PPO 6 MACHINIST
7 COE AUTOMOBILE (BBBT & AAT)
Sir Please send us the price details and the discount
details, which will enable our friends give bulk orders.
Thanking you
TASK 2: Type the list of recipients and edit recipients list
1 Select Mailing Select recipients choose and click Fig 2

“type new list” as on Fig 2.
A “New address list” window appears on the
screen as on Fig 3.
2 Select “Customize columns”
A “Customize Address list” window appears on
Screen as on Fig 4.
142
Fig 3
- Use select & delete “Country & region”, “Home

Fig 4
phone”, “Work phone” & “Email address”
- Fig 6 shows the final customize address list
window.
Fig 6
3 Select “title” & click “Delete”

4 Press OK the screen displays as shown in Fig 7.
The title gets deleted & a screen prompts as “Are
you sure you want to delete field “title”?. Click “Yes” 5 Type “HARI” below “First Name “ as in Fig 8.
as on Fig 5.
6 Press “TAB” key to move to the next column or
Fig 5 position the mouse button on the next column and
right click the mouse.
7 Repeat the step 6 to enter the following data as in
Fig 9.
8 Click OK and a “Save Address list” dialog box
appears as shown in Fig 10.
9 Type “ MAIL ADDRESS” as file name.
10 Click save.
A confirm Data Source dialog box appears as
shown in Fig 11.
11 Click OK.
To use the existing list of address saved on your
system follow step 12.
12 Select 
  

as dialog box 13 Click
appears on the screen as shown in Fig 12
Fig 7
Fig 8
Fig 9

Fig 10
Fig 11
TASK 3: Use mail merge to personalize letters for bulk mailings

Step 1: Prepare your main document 2 In Word, type the body of the letter (example follows)
you want to send to everyone. (Fig 13)
1 On the Mailings tab, in the Start Mail Merge group,
choose Start Mail Merge>Letters. (Fig 12) Step 2: Set up your mailing list
Fig 12 The mailing list is your data source. It can be an Excel

spreadsheet, a directory of Outlook contacts, an Access
database, or an Office address list. It contains the
records that Word uses to pull information from to build
your letter.
Note
• If you don’t have a mailing list, you can
create one during mail merge. Before you
start the mail merge process, collect all of
your data records, and add them to your
data source.
• If you’re using an Excel spreadsheet, make
sure the column for ZIP Codes or postal
codes is formatted as text so that you
don’t lose any zeros.
• If you want to use your Outlook contacts,
make sure Outlook is your default email
program

Fig 13
Step 3: Link your mailing list to your main document 2 Do one of the following:
1 On the Mailings tab, in the Start Mail Merge group, • If you don’t have a mailing list, choose Type a
choose Select Recipients, and then choose an New List and create one.
option. (Fig 14)
or
Fig 14
• If your mailing list is in an Excel spreadsheet, an
Access database, or another type of data file,
choose Use an Existing List. Then browse to your
list and choose Open. (Fig 15)
or
• If you’re using your Outlook contacts, choose
Choose from Outlook Contacts. (Figs 16 to 18)
3 Choose File>Save as.
4 In the File name box, type a file name, and then
choose Save
Fig 15

Fig 16 Fig 18
Fig 17
Edit recipient list In the Mail Merge Recipients dialog box, select the
check box next to the name of each person who you
If you’re creating and printing letters for everyone on
want to receive your email message. (Fig 20)
your list, go to “Step 4: Add personalized content to your
letter.” If you want to send letters to people who live, In the Mail Merge Recipients dialog box, there are
for example, within 20 miles of an event you’re hosting, options to refine the recipient list. The two most
then use a filter like a ZIP Code or a postal code to frequently used options are to sort and to filter the list
narrow the list. to make it easier to find names and addresses. (Fig 20)
Choose Edit Recipient List (Fig 19) Step 4: Add personalized content to your letter
Fig 19 1 On the Mailings tab, in the Write & Insert Fields

group, choose Address Block. (Fig 21)
2 In the Insert Address Block dialog box, choose a
format for the recipient’s name as it will appear in
the letter. (Fig 22)
3 Choose OK.

Fig 20
Fig 21 Note: To view how an address will appear

in the letter, under Preview, choose Preview
Results. Choose the Nextor Previousrecord
button to move through records in your data
source.
4 In the Write & Insert group, choose Greeting Line.
(Fig 23)
Fig 22

Fig 23
5 In the Insert Greeting Line dialog box, choose the
format you want to use.
6 Choose OK to insert the merge field in the letter.
7 Choose File>Save to preserve the letter (example
follows) you’re creating for the mail merge. (Fig 24)
Fig 24
To insert other custom information in the letter from your

mailing list, see add mail merge fields one at a time. Note: There are two columns in the dialog
box. The left column is a list of common
Verify merge field names names in a business record for example. The
Make sure Word finds the names and addresses in your right column is the field name for the common
mailing list. name that is mapped to a column heading in
your data source file.
On the Mailings tab, in the Write & Insert Fields group,
choose Match Fields. 1 Do one of the following:
Note : Merge Fields also can be opened from • If the field names shown match column headings
the Insert Address Block dialog box you you used for records in your mailing list data
used to add an address block to the main source, do nothing.
document. or
1 In the Match Fields dialog box, verify that the record • If (not matched) appears in a field name that you
fields that appear in the list match the names of expected to match a column heading in your data
column headings for records in your mailing list data source, choose the drop-down arrow, and then
source. (Fig 25) choose the field name in your mailing list data
Fig 25 source. Repeat as necessary.
2 Choose OK.
Format mail merge fields
To change the font, size, or spacing of the merged
content, select the merge field name and make the
changes you want.
1 On the Mailings tab, in the Preview Results group,
choose Preview Results to switch from the merged
results back to the mail merge fields in your letter.
(Fig 26)
2 Choose the merge field name. (Fig 27)
3 On the Home tab, choose the font and the font size
you want to use. (Fig 28)

Fig 26
Step 5. Preview and print the letters
1 Choose Preview Results, and then choose the Next
 or Previous  record button to make sure the
names and addresses in the body of your letter look
right.
Note : To g
go to the start of the list, choose
the First record button, and to g
go to the
Fig 27
end of the list, choose the Last record
button.
2 Choose Finish & Merge>Print Documents. (Fig 30)
Fig 30
Fig 28
Step 6: Save your personalized letter

4 On the Page Layout tab (Word 2013) or Layout tab
(Word 2016), choose the paragraph spacing you When you save the mail merge document, it stays
want. (Fig 29) connected to your mailing list so that you can use it for
your next bulk mailing.
Fig 29
To reuse your mail merge document
• Open the mail merge document and choose Yes
when Word prompts you to keep the connection.
To change addresses in mail merge document
• Open the mail merge document and choose Edit
Recipient List to sort, filter, and choose specific
addresses.
Note: Because Word treats each line in an
Address Block as a paragraph, you might
want to reduce the spacing between the lines.

Word - Publishing options

• create a table of content
• format or customize a table of contents
• create and update of Index
• create a Hyperlink in different options
• insert Book mark, comment, equation, cross reference and Foot notes
• check spelling and grammar, translate utility.
Requirements
PROCEDURE
TASK 1: Create a table of content
1 Create text file with more number of heading file and Fig 2
make Styles in each headings and paragraph
2 Put your cursor in page number 1 for add the table of
content
3 Go to Reference > Table of Contents > Custom
Table of contents. The Table of Contents dialog box
will appear on the screen Fig 1.
Fig 1
Fig 3
4 Click Options button. The Table of Contents Options

dialog box will appear Fig 2.
5 Delete the TOC Level tab of 1,2,3, and so on
6 See the Fig 3 and set the TOC level 1 and click Ok
button.
151
7 The Table of Contents dialog box’s Print preview and Fig 4
Web preview options TOC level will be changed as
shown in Fig 4.
8 Click OK Button. The Contents will appear as shown
in Fig 5.
Fig 5
TASK 2: Format or customize a table of contents
1 After you have created a table of contents in Change the level of an entry (Fig 7)
Word, you can customize the way it appears. For Fig 7
example, you can change the layout, change the text
formatting, select how many heading levels to show,
and choose whether to show dotted lines between
the entries and the page numbers.
Format the text (Fig 6)
Fig 6
Add dot leaders (Fig 8)

Change the number of levels shown (Fig 9)
Change the layout of your table of contents
1 On the References tab of the Ribbon click Table of
Contents>Custom Table of Contents. (Fig 10)

• To add a dot leader, or dotted line, between each
Fig 8
entry and its page number, click the Tab leader list
and then click the dotted line. You can also choose
a dash leader or remove the leader entirely and just
have a blank space. (Fig 11)
Fig 11
• To change the overall appearance of your table of

contents, click the Formats list, and then click the
format that you want.
Fig 9
• To change the number of levels displayed in your
table of contents, click Show levels, and then click
the number of levels you want. (Fig 12)
Fig 12
Fig 10
Note : “Levels” in this context refers to your

heading levels. You may have Heading 1 for
your major headings then Heading 2 for your
2 Make your changes in the Table of Contents dialog subsections of those headings. You can have
box. You’ll see what they look like in the Print Preview even more sub-levels within those that in
and Web Preview areas. your table of contents if you choose.

3 Click OK. 4 In the Modify Style dialog box, make the formatting
Format the text in your table of contents changes that you want, and then click OK.
To change how the text in your table of contents looks, 5 Repeat steps 3 and 4 for all the levels that you want
change the style for each level in the table of contents. to display in your table of contents.
1 On the References tab of the Ribbon click Table of Word will remember these customizations each time
Contents>Custom Table of Contents. you update the table of contents in this document.
2 In the Table of Contents dialog box, click Modify. If Change the level of an entry
the Modify button is grayed out, change Formats to To change the level of an entry in your table of contents,
From template. (Fig 13) just change the heading level of that text in the body of
Fig 13
your document.
1 Click the heading that you want to change.
2 On the Home tab, in the Styles group, click the
heading level you want. (Fig 15)
Fig 15
3 On the References tab, click Update Table. (Fig 16)

Fig 16
3 In the Styles list, click the level that you want to Edit the field code information (to change the
change and then click Modify. (Fig 14) number of levels)
Fig 14 Word inserts fields automatically when you use
particular commands. For example, when you Add page
numbers, Word inserts the Page field. When you Create
a table of contents, Word inserts the TOC field.
You can edit the field code information to quickly change
the number of levels shown in your TOC.
1 Click in your table of contents, and then press
Alt+F9. The field code information appears between
curly brackets and looks like this: (Fig 17)
Fig 17

2 Change the numbers in the quotation marks. For 3 Press Alt+F9 to display the table of contents again.
example, if you want to show only two levels, change
4 Update the table of contents to see your changes
“1-3” to “1-2”.
(References>Update Table).
TASK 3: Create and update an index
An index lists the terms and topics that are discussed • You can add a second-level in the Subentry box.
in a document, along with the pages that they appear If you need a third level, follow the subentry text
on. To create an index, you mark the index entries by with a colon.
providing the name of the main entry and the cross-
• To create a cross-reference to another entry, click
reference in your document, and then you build the
Cross-reference under Options, and then type
index. (Fig 18)
the text for the other entry in the box.
Fig 18
• To format the page numbers that will appear
in the index, select the Bold check box or Italic
check box below Page number format.
4 Click Mark to mark the index entry. To mark this text
everywhere it shows up in the document, click Mark
All.
5 To mark additional index entries, select the text, click
in the Mark Index Entry dialog box, and then repeat
steps 3 and 4
Mark the entries
Create the index
These steps show you how to mark words or phrases
for your index, but you can also Mark index entries for After you mark the entries, you’re ready to insert the
text that spans a range of pages. index into your document.
1 Select the text you’d like to use as an index entry, or 1 Click where you want to add the index.
just click where you want to insert the entry.
2 On the References tab, in the Index group, click
2 On the References tab, in the Index group, click. Insert Index. (Fig 21)
Mark Entry. (Fig 19) Fig 21
Fig 19
3 In the Index dialog box, you can choose the

3 You can edit the text in the Mark Index Entry dialog format for text entries, page numbers, tabs, and
box. (Fig 20) leader characters. (Fig 22)
Fig 20
Fig 22

4 You can change the overall look of the index by If you find an error in the index, locate the index entry
choosing from the Formats dropdown menu. A that you want to change, make the change, and then
preview is displayed in the window to the top left. update the index.
5 Click OK. Delete an index entry and update the index
Edit or format an index entry and update the index 1 Select the entire index entry field, including the
braces ({}), and then press DELETE.
If you mark more entries after creating your index, you’ll
need to update the index to see them.
If you don’t see the XE fields, click Show/Hide
1 If you don’t see the XE fields, click Show/Hidein the in the Paragraph group on the Home tab.
Paragraph group on the Home tab.
2 To update the index, click the index, and then press
2 Find the XE field for the entry that you want to F9. Or click Update Index in the Index group on the
change, for example, { XE “Callisto” \t “See Moons” References tab. (Fig 24)
}.
Fig 24
3 To edit or format an index entry, change the text
inside the quotation marks.
4 To update the index, click the index, and then press
F9. Or click Update Index in the Index group on the
References tab. (Fig 23)
Fig 23
TASK 4: Create a Hyperlink in different options

Create a hyperlink to a location on the web 1 Select the text or picture that you want to display as
a hyperlink.
1 Select the text or picture that you want to display as
a hyperlink. 2 On the Insert tab, click Hyperlink.
2 On the Insert tab, click Hyperlink. You can also 3 Under Link to, do one of the following:
right-click the text or picture and click Hyperlink on
• To link to an existing file, click Existing File or
the shortcut menu.
Web Page under Link to, and then find the file in
3 In the Insert Hyperlink box, type or paste your link in the Look in list or the Current Folder list. (Fig 25)
the Address box.
Fig 25
Note: If you don’t see the Address box, make
sure Existing File or Web Page is selected
under Link to.
Optionally, type different display text for your
link in the Text to display box.
If you don’t know the address for your
hyperlink, click Browse the Web to locate
the URL on the Internet and copy it.

Create a hyperlink to a file on your computer • To create a new, blank file and link to it, click
Create New Document under Link to, type a
You can add a hyperlink to a file on your computer, or
name for the new file, and either use the location
to a new file that you want to create on your computer.
shown under Full path or browse to a different

save location by clicking Change. You can also 2 On the Insert tab, click Hyperlink.. You can also
choose whether to Edit the new document later right-click the text or picture and click Hyperlink on
or open and Edit the new document now. (Fig 26) the shortcut menu.
Fig 26 3 Under Link to, click Place in This Document. (Fig 28)
Fig 28
Create a hyperlink to a new email message

1 Select the text or picture that you want to display as 4 In the list, select the heading (current document only),
a hyperlink. bookmark, slide, custom show, or cell reference that
you want to link to.
2 On the Insert tab, click Hyperlink. You can also
right-click the text or picture and click Hyperlink on 5 Click Ok button.
the shortcut menu. Optional
3 Under Link to, click E-mail Address. (Fig 27) To customize the ScreenTip that appears when you rest
the pointer over the hyperlink, click ScreenTip in the
Fig 27
top-right corner of the Insert Hyperlink dialog box and
enter the text you want.
Create a hyperlink to a location in another document
a hyperlink.
2 On the Insert tab, click Hyperlink. You can also right-
click the text or picture and click Hyperlink on the
shortcut menu.
3 Under Link to, click Existing File or Web Page.
(Fig 29)
Fig 29
4 Either type the email address that you want in the

E-mail address box, or select an address in the
Recently used e-mail addresses list.
5 In the Subject box, type the subject of the message.
Note: Some web browsers and email programs
might not recognize the subject line.
6 Click Ok button.
Create a hyperlink to a location in the current
document 4 In the Look in box, click the down arrow, and find and
select the file that you want to link to.
a hyperlink. 5 Click Bookmark, select the heading, bookmark,
slide, custom show, or cell reference that you want,
and then click OK.
TASK 5: Insert Book mark, comment, equation, cross-reference footnotes
Add or delete bookmarks in a Word Delete a bookmark
Bookmark the location 1 Click Insert>Bookmark.
1 Select text, a picture, or a place in your document 2 Click either Name or Location to sort the list of
where you want to insert a bookmark. bookmarks in the document.
2 Click Insert>Bookmark. (Fig 30) 3 Click the name of the bookmark you want to delete,
Fig 30
and then click Delete.
4 If you have inserted a hyperlink to the deleted
bookmark, right-click the linked text and then click
Remove Hyperlink.
Note: To delete both the bookmark and the
bookmarked item (such as a block of text
or other element), select the item, and then
press Delete.
Insert or delete a comment
3 Under Bookmark name, type a name and click Add. 1 Select the content you want to comment on.
Note: Bookmark names need to begin with 2 Go to Review >Comments >New Comment, and
a letter. They can include both numbers and make your comment. If you want to make changes
letters, but not spaces. If you need to separate to any of your comments, just go back and edit them.
words, you can use an underscore ( _ )—for
3 To reply to a comment, go to the comment, and
example, First_heading.
select Reply
Go to the bookmarked location
Insert Equations
Type Ctrl+G to open the Go To tab in the Find and
1 Place the cursor where you want to insert an
Replace box. Under Go to what, click Bookmark. Enter
Equation
or select the bookmark name, and then click Go To.
(Fig 31) 2 Choose > Insert > Equation and click arrow button.
Fig 31
See the fig- and follow. (Fig 32)
Fig 32
Link to a bookmark
You can also add hyperlinks that will take you to a
bookmarked location in the same document.
1 Select the text or object you want to use as a
hyperlink.
2 Right-click and then click Hyperlink.
3 Under Link to, click Place in This Document.
4 In the list, select the heading or bookmark that you
want to link to.
Note: To customize the Screen Tip that 3 Choose and click the equation which type you want
appears when you rest the pointer over the to insert it. Now the Inserted equation will appear as
hyperlink, click ScreenTip, and then type the shown in fig 33.
text that you want. 4 After you insert the equation the Equation Tools
5 Click OK. Design tab opens with symbols and structures that
can be added to your equation
2 Select the text
Fig 33
3 Choose Insert and click Equation button
4 Select Professional Button in the Tool group under
the Equation Tools. Fig 35
5 The Equation will appear in professionally as shown
in the following fig 36.
Fig 36
Insert Equation in normal typed text

1 Type the text given in the following fig 34.
Fig 34
Insert the cross-reference

1 In the document, type the text that begins the cross-
reference.
2 On the Insert tab, click Cross-reference. (Fig 37)
Fig 37
Fig 35
3 In the Reference type box, click the drop-down list 4 In the Insert reference to box, click the information
to pick what you want to link to. The list of what’s you want inserted in the document. Choices depend
available depends on the type of item (heading, on what you chose in step 3. (Fig 39)
page number, etc.) you’re linking to. (Fig 38)

Fig 38 7 If the Include above/below check box is available,
check it to include specify the relative position of the
referenced item.
8 Click Insert.
Insert footnotes and endnotes
Footnotes appear at the bottom of the page and
endnotes come at the end of the document. A number
or symbol on the footnote or endnote matches up with a
reference mark in the document. (Fig 41)
Fig 41
Fig 39
5 In the For which box, click the specific item you want
1 Click where you want to reference to the footnote or
to refer to, such as “Insert the cross-reference.”
endnote.
6 To allow users to jump to the referenced item, select
2 On the References tab, select Insert Footnote or
the Insert as hyperlink check box. (Fig 40)
Insert Endnote. (Fig 42)
Fig 40 Fig 42
3 Enter what you want in the footnote or endnote.

4 Return to your place in the document by double-
clicking the number or symbol at the beginning of
the note.

TASK 6: Check spelling and grammar, translate utility
1 Goto Page 3 in the word document saved. Fig 44

2 Type as following ( though it is error, ignore it
This are to find spelling errors and grammer
mistakes in Word. Try to find what Word does with
error messages.
3 Save the document on completion and see, green
underlined errors are grammatical mistakes, while
red underlined are spelling mistakes as in Fig 43.
Fig 43
5 Select a word in the sentence, say Word in this

example, and right click for options and find
Translate.
6 Click on translate to get the panel enabled as in
Fig 45.
4 Right click on the error underlined phrase to find
the correct options and replace proper grammar /
spelling as in Fig 44.
Fig 45
Word displays the translate panel with languages 7 For other options get cleared with instructor.
options, which allows to get translated word in the
selected language if available or send to Microsoft
translator option online and get back proper
translation.

Practice of using shortcut keys & using macro for creating shortcut
• practice the shortcut keys in word document.
Requirements
TASK 1: Practice the shortcut keys in word document

Common tasks in microsoft word
CTRL+SHFT+SPACEBAR Create a nonbreaking space.

CTRL+SHFT+HYPHEN Create a nonbreaking hyphen.
CTRL+B Make letters bold.
CTRL+I Make letters italic.
CTRL+U Make letters underline.
CTRL+SHFT+< Decrease font size one value.
CTRL+SHFT+> Increase font size one value.
CTRL+[ Decrease the font size by 1 point.
CTRL+] Increase the font size by 1 point.
CTRL+SPACEBAR Remove paragraph or character formatting.
CTRL+C Copy the selected text or object.
CTRL+X Cut the selected text or object.
CTRL+V Paste text or an object.
ALT+ CTRL +V Paste special
CTRL+SHFT+V Paste formatting only
CTRL+Z Undo the last action.
CTRL+Y Redo the last action.
CTRL+SHFT+G Open the Word Count dialog box.
Create, view, and save documents

CTRL+N Create a new document.
CTRL+O Open a document.
CTRL+W Close a document.
ALT+CTRL+S Split the document window.
ALT+SHFT+C or ALT+CTRL+S Remove the document window split.
CTRL+S Save a document.
162
Find, replace, and browse through text
CTRL+F Open the Navigation task pane (to search document).
ALT+CTRL+Y Repeat find (after closing Find and Replace window).
CTRL+H Replace text, specific formatting, and special items.
CTRL+G Go to a page, bookmark, footnote, table, comment, graphic,
or other location.
ALT+CTRL+Z Switch between the last four places that you have edited.
ALT+CTRL+HOME Open a list of browse options. Press the arrow keys to select
an option, and then press ENTER to browse through a
document by using the selected option.
CTRL+PAGE UP Move to the previous browse object (set in browse options).
CTRL+PAGE DOWN Move to the next browse object (set in browse options).
Switch to another view
ALT+CTRL+P Switch to Print Layout view.
ALT+CTRL+O Switch to Outline view.
ALT+CTRL+N Switch to Draft view.
Outline view
ALT+SHFT+LEFT ARROW Promote a paragraph.
ALT+SHFT+RIGHT ARROW Demote a paragraph.
CTRL+SHFT+N Demote to body text.
ALT+SHFT+UP ARROW Move selected paragraphs up.
ALT+SHFT+DOWN ARROW Move selected paragraphs down.
ALT+SHFT+PLUS SIGN Expand text under a heading.
ALT+SHFT+MINUS SIGN Collapse text under a heading.
ALT+SHFT+A Expand or collapse all text or headings.
ALT+SHFT+L Show the first line of body text or all body text.
ALT+SHFT+1 Show all headings with the Heading 1 style.
ALT+SHFT+n Show all headings up to Heading n.
CTRL+TAB Insert a tab character.
Print and preview documents
CTRL+P Print a document.
ALT+CTRL+I Switch to print preview.
Arrow keys Move around the preview page when zoomed in.
PAGE UP or PAGE DOWN Move by one preview page when zoomed out.
CTRL+HOME Move to the first preview page when zoomed out.
CTRL+END Move to the last preview page when zoomed out
Review documents
ALT+CTRL+M Insert a comment.
CTRL+SHFT+E Turn change tracking on or off.
ALT+SHFT+C Close the Reviewing Pane if it is open.

Full screen reading view
HOME Go to beginning of document.
END Go to end of document.
n, ENTER Go to page n.
ESC Exit reading layout view.
References, footnotes, and endnotes
ALT+SHFT+O Mark a table of contents entry.
ALT+SHFT+I Mark a table of authorities entry (citation).
ALT+SHFT+X Mark an index entry.
ALT+CTRL+F Insert a footnote.
ALT+CTRL+D Insert an endnote.
Move through your document
LEFT ARROW One character to the left
RIGHT ARROW One character to the right
CTRL+LEFT ARROW One word to the left
CTRL+RIGHT ARROW One word to the right
CTRL+UP ARROW One paragraph up
CTRL+DOWN ARROW One paragraph down
SHFT+TAB One cell to the left (in a table)
TAB One cell to the right (in a table)
UP ARROW Up one line
DOWN ARROW Down one line
END To the end of a line
HOME To the beginning of a line
ALT+CTRL+PAGE UP To the top of the window
ALT+CTRL+PAGE DOWN To the end of the window
PAGE UP Up one screen (scrolling)
PAGE DOWN Down one screen (scrolling)
CTRL+PAGE DOWN To the top of the next page
CTRL+PAGE UP To the top of the previous page
CTRL+END To the end of a document
CTRL+HOME To the beginning of a document
SHFT+F5 To a previous revision
SHFT+F5 After opening a document, to the location you were
working in when the document was last closed
Move around in a table
TAB To the next cell in a row
SHFT+TAB To the previous cell in a row
ALT+HOME To the first cell in a row
ALT+END To the last cell in a row
ALT+PAGE UP To the first cell in a column

ALT+PAGE DOWN To the last cell in a column
UP ARROW To the previous row
DOWN ARROW To the next row
ALT+SHFT+UP ARROW Row up
ALT+SHFT+DOWN ARROW Row down
Insert paragraphs and tab characters in a table
ENTER New paragraphs in a cell
CTRL+TAB Tab characters in a cell
Copy formatting
CTRL+SHFT+C Copy formatting from text.
CTRL+SHFT+V Apply copied formatting to text.
Change or resize the font
CTRL+SHFT+F Open the Font dialog box to change the font.
CTRL+SHFT+> Increase the font size.
CTRL+SHFT+< Decrease the font size.
CTRL+] Increase the font size by 1 point.
CTRL+[ Decrease the font size by 1 point.
Apply character formats
CTRL+D Open the Font dialog box to change the formatting of
characters.
SHFT+F3 Change the case of letters.
CTRL+SHFT+A Format all letters as capitals.
CTRL+B Apply bold formatting.
CTRL+U Apply an underline.
CTRL+SHFT+W Underline words but not spaces.
CTRL+SHFT+D Double-underline text.
CTRL+SHFT+H Apply hidden text formatting.
CTRL+I Apply italic formatting.
CTRL+SHFT+K Format letters as small capitals.
CTRL+EQUAL SIGN Apply subscript formatting (automatic spacing).
CTRL+SHFT+PLUS SIGN Apply superscript formatting (automatic spacing).
CTRL+SPACEBAR Remove manual character formatting.
CTRL+SHFT+Q Change the selection to the Symbol font.
Set the line spacing
CTRL+1 Single-space lines.
CTRL+2 Double-space lines.
CTRL+5 Set 1.5-line spacing.
CTRL+0 (zero) Add or remove one line space preceding a paragraph.

Align paragraphs
CTRL+E Switch a paragraph between centered and left-aligned.
CTRL+J Switch a paragraph between justified and left-aligned.
CTRL+R Switch a paragraph between right-aligned and left-aligned.
CTRL+L Left align a paragraph.
CTRL+M Indent a paragraph from the left.
CTRL+SHFT+M Remove a paragraph indent from the left.
CTRL+T Create a hanging indent.
CTRL+SHFT+T Reduce a hanging indent.
CTRL+Q Remove paragraph formatting.
TASK 2: USing macro for creating shortcut

1 Display the Word Options dialog box. (In Word 2007 5 In the Macros list, select the macro you want
click the Office button and then click Word Options. assigned to the shortcut key.
In Word 2010 or a later version, click the File tab of 6 With the insertion point in the Press New Shortcut
the ribbon and then click Options.) Key box, press the shortcut key you want to use. For
2 At the left side of the dialog box, click Customize instance, if you want to use Ctrl+Alt+J, press that.
(Word 2007) or Customize Ribbon (Word 2010 or 7 Just below the Current Keys box you can see
later). whether the shortcut key is already assigned to a
3 Near the bottom of the dialog box, click the Customize different function.
button. Word displays the Customize Keyboard 8 Click on Assign.
dialog box. (Fig 1)
9 Repeat steps 5 through 8 for each change you want
4 Scroll through the Categories list and select the to make.
Macros category. The list at the right side of the
10 Click on Close.
dialog box changes to show the currently available
macros.
Fig 1

Typing practice using open source typing Tutor

• practice or typing of the english alphabet
• practice typing of the given words each five times
• practice typing of the given sentences each five times.
Requirements
PROCEDURE
TASK 1: Practice of typing of the english alphabet
abcdefghijklmnopqrstuvwxyz., ,.zyxwvutsrqponmlkjihgfdcba
abcdefghijklmnopqrstuvwxyz., ,.Zyxwvutsrqponmlkjihgfdcba
TASK 2: Practice typing of the given words each five times
Cosmo instant youthful personnel correspond xanthophylls

Quota zigzags up-board witnessed fulfilling contemplate
necy., morning hitherto pessimism technology distributor
etc., brevity emphasis peasantry indulgence formulating
viz., written impulses tolerance privileges controversy
doz., endorse judgment elevation rejuvenate sacrificing
TASK 3: Practice typing of the given sentences each five times
1 Lost time is never regained. 7 A friend in need is a friend indeed.

2 Get up early and do your work. 8 Children are innocent and should be guided rightly.
3 Today’s youth and tomorrow’s old. 9 Our Land has great sages who knew the eternal-
truth.
4 Age is a virtue when wisdom is with it.
10 Truth never fails.
5 Measure your word before it goes out of you.
6 My steps are measured.
167
TASK 4: Practice of typing of the english alphabet
Learning numerical: type the following numbers as per the instruction of your teacher:
123454 098767 123454 098767 123454 098767
123454 098767 123454 098767 123454 098767
123454 098767 123454 098767 123454 098767
123454 098767 123454 098767 123454 098767
123454 098767 123454 098767 123454 098767
TASK 5: Type the following numbers each 5 times
153 4586 48766 1298 96842 67,492 9,18,17,615
765 9539 97530 6541 78646 65,431 10,87,43,111
187 7654 65431 2244 98761 78654 4,16,22,44,882
786 1009 28761 7755 87652 97531 9,34,53,05,090
440 5599 76542 4174 9442 805515 9,89,45,82,990
TASK 6: Using of shift keys - left & right

January February March April May June
July August September October November December
Tamil English Tamilnadu Andhra Karnataka Orissa
Maharastra Delhi Himalaya Simla India Srilanka
America Calcutta Kolcatta Tailand England Kuwait
West indies Africa German Russia Rome Kerala
Parthiban Dikshaya Anandan Vidiya Vijayanthi Glory
Trinita Feeba Glory Kumar Balaji Shyamala
Freeda Joel Royston Rajini Kamal Sivaji
Superintendent Confidential Government Schedule Notification
Secretary Proceedings Reference subject Enclosure

TASK 7: Typing practice
1 Pack my box with five dozen liquor jugs. 13 The son got ¾ and the daughter Dikshaya ¼ of their
shares.
2 A quick brown fox slowly jumped over the lapdogs.
14 The French Revolution war was in the year 1709
3 Five prizes were quickly distributed by the judged
examiners. 15 Received 5 sets of Typist’s Tables (2’-5”) & chairs
(18” 6”)
4 Handy Jack’s quixotic laziness may grow to be far
expensive. 16 Now the cost of gold is very high. (Onegram =
Rs.1,500/=)
5 Gay men with extra pluck and zeal would often have
quiet job. 17 Every Indian should say “No Partition”.
6 Black market fugitive should be quickly expelled with 18 Leave 2 spaces after (.) and (?)
zeal.
19 Punctuation should be marked carefully.
7 May we have Jack squires fix the big lamps for Andy
20 Character builds a good family.
Ziegler?
21 Service to the Community is humanity.
8 Have you seen my brother-in-Law Jayavendan?
22 Anandan got cent percent result in his subject.
9 The partition of India affected more than 506 of our
people. 23 We must be proud of our Nation.
10 Balaji worked with Zealand vigour. 24 Untouch ability is as in. Un touch ability is a crime
and also in human.
11 Joel & Subashini took their child on 2nd January
2005 for Kuwait. 25 Time and tide wait for none. So, make use of the
time. All the best.
12 Messer Parthiban & Co., Ltd were great toymakers.

DEO - Excel Application
MS Excel Screen components and Tools

• open new microsoft office excel workbook in windows operating system
• observe the Excel workbook Tabs, Ribbons and its components.
Requirements
• A working PC with windows, OS and MS Office - 1 No./batch.
PROCEDURE
TASK 1: Opening new microsoft office excel workbook in windows operating system
1 Press windows Key in Keyboard 3 Click Blank work book. The new Microsoft office
excel workbook will appear on screen. (Fig 1)
2 Choose Micsrosoft office and click Microsoft office
excel.
Fig 1
170
TASK 2: Observe the Excel workbook Tabs, Ribbons and its components
1 Open the New Excel workbook (Fig 2) 2 Observe and write name of the Tabs and Ribbon
groups of the corresponding Tab in the below table.
Fig 2
S.No Tab Name Ribbon Group
171
Create Save and Formatting Excel Sheet

• create an excel worksheet
• enter data into the cell
• insert borders to the table
• save and exit excel.
Requirements
PROCEDURE
TASK 1: Create MS-Excel Worksheet
1 Invoke Excel application package by following Microsoft Excel splash screen appears for a
sequence moment and a blank Excel Worksheet appears
Click start button -> All Programs -> Microsoft Excel as shown in Fig 1
2010
Fig 1
172
TASK 2: Enter data into the cell
1 Click at C1 cell and type the name of a stationery
The existing cell address will be displayed
shoppe and press “Enter” key.
in Name box and content will be displayed
in formula bar/ reference area and in the cell.
If the typed text is more than that can be
accommodated in the cell it gets displayed
over the next cell as shown in Fig 2.
Fig 2
2 Click the Center alignment button from Alignment 4 Enter the following data in the cells as given below
group as shown in Fig 3.
Click on cell A4. Type “Sl.No.” and press “Right
Fig 3
Arrow” key.
Type “Item” and press “Right Arrow” key.
Type “Rate” and press “Right Arrow” key.
Type “ Quantity” and press “Right Arrow” key.
Type “Amount” and press “Enter” key.
Up /Down arrow keys can be used to move
to cells in vertical directions and Left/Right
arrow keys can be used to move to cells in
3 Click the Bold and Underline button from horizontal directions
Font group as shown in Fig 4. Entering Data using Fill
Fig 4 5 Click on cell A5 and type 1 and press “Enter” key.

6 Click on cell A5 and move the pointer to the right
bottom of the cell
A black ‘+’ sign will appear
7 Click Right button of the mouse and drag till A14
A context will appear as shown in Fig 5.
8 Click Fill Series from this menu.
9 Click CENTER ALIGNMENT button from Alignment
group.
The underline style can be changed into
single or double by clicking on the drop down 10 Enter the following data into the cell. (Fig 6)
arrow next to button.

Fig 5
Fig
Fig 6 7

TASK 3: Inserting borders to the table
1 Click on the cell A4 and move the Mouse pointer 3 Click on the cell A5 and move the Mouse pointer
towards to E4 without releasing the mouse button to towards to A12 without releasing the mouse button
select the cells to select the cells
2 Click on the Border button from Font group 4 Click on the Border button from Font group and
choose Outside Border.
A Context menu appears as shown in Fig 7.
5 Repeat the steps 3 and 4 by selecting the cells B5 to
Choose All Border from this menu.
B12, C5 to C12, D5 to D12, E5 to E12.
Fig78
Fig
TASK 4: Save and Exit Excel
1 Click on the (Office button)/ File option.

On the Title bar, Microsoft Excel displays the
name of the workbook as shown in Fig 9.
A main pop-up menu will appear as shown 3 Select Close command from Main menu
in Fig 8.
4 Select command from Main menu.
2 Select Save command from the above menu
Give you own name to this file. (Here for example
“Stationery” is given).

Fig 8
Fig 9

Absolute and Relative referencing linking sheets & conditional formatting

• create absolute and relative reference between worksheets
• conditional formatting in excel.
Requirements
PROCEDURE
TASK 1: Open a excel and apply b/w cells relative reference
All cell references are relative references. Fig 2

When copied across multiple cells, they
change based on the relative position of rows
and columns.
For example, if you copy the formula =A1+B1 from row
1 to row 2, the formula will become =A2+B2.
1 Select the cell D2. Enter the formula as shown in
Fig 1
2 Drag the fill handle (Fig 1)
Fig 1
Fig 3
3 The formula will be copied to the selected cells with

relative references and the values will be calculated
in each cell (Fig 2).
4 Double-click the filled cells to check their formulas
for accuracy. The relative cell references should be
different for each cell, depending on its row. (Fig 3)
Note: Relative references are especially
convenient whenever you need to repeat the
same calculation across multiple rows or
columns.
177
TASK 2: OPen a excel file and apply b/w cells absolute reference
Unlike relative references, absolute references do not Fig 6
change when copied or filled.
Note: An absolute reference can be used to
keep a row and/or column constant.
An absolute reference is designated in a formula by the
addition of a dollar sign ($) before the column and row. If
it precedes the column or row (but not both), it’s known
as a mixed reference. (Fig 4)
Fig 4
Entre the 7.5% sales tax rate in cell E1 (Fig 5). Cal-
culate the sales tax for all items in column D. Use the
absolute cell reference $E$1 in the formula (Fig 5) 4 Double-click the filled cells to check their formulas
for accuracy. The absolute reference should be the
As each formula is using the same tax rate, the refer- same for each cell, while the other references are
ence need to remain constant when the formula is cop- relative to the cell’s row. (Fig 7)
ied and filled to other cells in column D.
Fig 7
1 Select the cell D3 and entre the formula
=(B3*C3)*$E$1 (Fig 5).
Fig 5
2 Click, hold, and drag the fill handle over the cells to
fill.
3 The formula will be copied to the selected cells
with an absolute reference, and the values will be
calculated in each cell. (Fig 6)
TASK 3: Conditional formatting in excel
1 Create a marks sheet as shown below. (Refer 4 Place the mouse on Highlight Cell Rules. A drop
table 1) (Fig 8) down menu for rules appears.
2 Select cells in the rangeC3 : G12 for marks of all 5 Click on “Less Than” rule and then “Less Than “.
students in all subjects.
A Less Than window appears.
3 In the Home ribbon “Conditional Formatting”. (Fig 9)
6 In the “Format cells that are less than” text box type
40. (Refer Fig 10)

Fig 8
Fig 9
Fig 10
7 In the adjacent text box indicated as “with” use the 10 All the cells containing values less than 40 appear
drop down menu and select “Custom format”. with the formatting set in step 8.
8 The “Format cells” window appears. Select the Font 11 Change the values in the marks sheet randomly to
style as bold and the text color as red. (Fig 11) values above and below 40 and test the results.
9 Click OK.
Fig 11
IT & ITES : DEO (NSQF Level - 4) - Exercise 1.6.29

179
Practice Excel Functions in all major categories

• work with Mathematical and Statistical Functions
• work with date and time Functions
• practice on Financial Functions
• work with Text based Functions
• work with logical function to arrive a decision.
Requirements
PROCEDURE
TASK 1: Work with Mathematical Functions and Statistical functions
Count
Note: visit our page about the COUNTIF
1 To count the number of cells that contain numbers, function for many more examples.
use the COUNT function. (Fig 1)
Countifs
Fig 1 3 To count cells based on multiple criteria (for example,
green and greater than 9), use the following
COUNTIFS function. (Fig 3)
Fig 3
Countif
2 To count cells based on one criteria (for example,
Sum
greaterthan 9), use the following COUNTIF function.
(Fig 2) 4 To sum a range of cells, use the SUM function.
(Fig 4)
Fig 2
Fig 4
180
Sumif
General note: in a similar way, you can use
5 To sum cells based on one criteria (for example, the AVERAGEIF and AVERAGEIFS function
greater than 9), use the following SUMIF function to average cells based on one or multiple
(two arguments). criteria.
To sum cells based on one criteria (for Statistical functions
example, green), use the following SUMIF
Average
function (three arguments, last argument is
the range to sum). (Fig 6) 6 To calculate the average of a range of cells, use the
AVERAGE function. (Fig 8)
Fig 5
Fig 8
Fig 6
Averageif
7 To average cells based on one criteria, use the
AVERAGEIF function. For example, to calculate the
average of Nos. greater than 9 (Fig 9)
Fig 9
Sumifs
To sum cells based on multiple criteria (for
example, circle and red), use the following
SUMIFS function (first argument is the range
to sum). (Fig 7)
Fig 7
Median
Note: <> means not equal to.
8 To find the median (or middle number), use the
MEDIAN function. (Fig 10)
Mode
9 To find the most frequently occurring number, use
the MODE function. (Fig 11)
Standard Deviation
10 To calculate the standard deviation, use the STDE V
function. (Fig 12)

Fig 10 Fig 13
Fig 14
Fig 11
Fig 15
Fig 12
Fig 16
Min
11 To find the minimum value, use the MIN function.
(Fig 13)
Max
12 To find the maximum value, use the MAX function.
(Fig 14)
Large
13 To find the third largest number, use the following
LARGE function.(Fig 15)
Small
14 To find the second smallest number, use the following
SMALL function. (Fig 16)

TASK 2: Practice on Date/Time Functions
1 Enter a date in Excel, use the “/” or “-” characters. To 4 Add a number of years, months and/or days, use the
enter a time, use the “:” (colon). You can also enter a DATE function. (Fig 20)
date and a time in one cell. (Fig 17)
Fig 20
Fig 17
Note: the DATE function accepts three

arguments: year, month and day. Excel knows
that 6 + 2 = 8 = August has 31 days and rolls
over to the next month (23 August + 9 days =
1 September).
Current Date & Time
Note: Dates are in US Format. Months first, 5 Get the current date and time, use the NOW function.
Days second. This type of format depends on (Fig 21)
your windows regional settings. Learn more
about Date and Time formats. Fig 21
Year, Month, Day

2 Get the year of a date, use the YEAR function.
(Fig 18)
Fig 18
Note: use the TODAY function to get the

current date only. Use NOW()-TODAY() to
get the current time only (and apply a Time
format).
Hour, Minute, Second
6 Return the hour, use the HOUR function. (Fig 22)
Fig 22
Note: use the MONTH and DAY function to get
the month and day of a date.
Date Function
3 Add a number of days to a date, use the following
simple formula. (Fig 19)
Fig 19
Time Function
7 Add a number of hours, minutes and/or seconds,
use the TIME function. (Fig 23)
Note: Excel adds 2 hours, 10 + 1 = 11 minutes
and 70 - 60 = 10 seconds.

Fig 23
TASK 3: Practicing Financial Functions
Pmt (To determine loan payment amount) Rate

1 Select cell and insert the PMT function. (Fig 24) 2 If Rate is the only unknown variable, we can use the
RATE function to calculate the interest rate. (Fig 26)
Fig 24
Fig 26
Note: The last two arguments are optional. Nper

For loans the Fv can be omitted (the future
3 This function returns the number of periods for a
value of a loan equals 0, however, it’s included
loan / investment. The NPER function. If we make
here for clarification). If Type is omitted, it is
monthly payments of $1,074.65 on a 20-year loan,
assumed that payments are due at the end of
with an annual interest rate of 6%, it takes 240
the period.
months to pay off this loan. (Fig 27)
Result. The monthly payment equals $1,074.65.
Fig 27
(Fig 25)
Fig 25
4 We can change the monthly payment now to see

how this affects the total number of periods. (Fig 28)
Tip: when working with financial functions Conclusion: if we make monthly payments of
in Excel, always ask yourself the question, $2,074.65, it takes less than 90 months to pay
am I making a payment (negative) or am I off this loan.
receiving money (positive)? We pay off a
PV
loan of $150,000 (positive, we received that
amount) and we make monthly payments of 5 Or the PV (Present Value) function. If we make
$1,074.65 (negative, we pay). monthly payments of $1,074.65 on a 20-year loan,
with an annual interest rate of 6%. (Fig 29)

Fig 28 Fig 30
Fig 29 If the rate of interest changes to 6% then the

output will be in Fig 31.
Fig 31
Fv
6 If you deposit $1,000.00 for a period of 5 years at the
rate of interest 10%, then the future value that will be
received at the end of 5th year. (Fig 30)
TASK 4: Work with Text based functions

Join Strings
Fig 34
1 Join strings, use the & operator. (Fig 32)
Fig 32
Mid
4 Extract a substring, starting in the middle of a string,
Note: to insert a space, use “ “
use the MID function. (Fig 35)
Left
2 Extract the leftmost characters from a string, use the
LEFT function. (Fig 33)
Fig 33
Note: started at position 4 with length 35.

Len
Right 5 Get the length of a string, use the LEN function.
3 Extract the rightmost characters from a string, use (Fig 36)
the RIGHT function. (Fig 34)
185
10 Get the last name, use the following formula.
Note: space included!
(Fig 40)
Find
Fig 40
6 Find the position of a substring in a string, use the
FIND function. (Fig 37)
Fig 37
1a The TRIM function returns a string with extra spaces,

Note: string “TIM” found at position 4.
starting spaces and ending spaces removed.
Substitute (Fig 41)
7 Replace existing text with new text in a string, use
Fig 41
the SUBSTITUTE function. (Fig 38)
Fig 38
1b Get the length of the string with normal spaces by

LEN function by spaces are omitted, combining the
Separate Strings LEN and TRIM function. (Fig 42)
8 This example explains how to separate strings in Fig 42
Excel.
The problem we are dealing with is that we
need to tell Excel where we want to separate
the string. In case of Smith, Mike the comma
is at position 6 while in case of Williams, Janet
the comma is at position 8.
9 Get the first name, use the formula below. (Fig 39)
Fig 39
2a The SUBSTITUTE function replaces existing text with

new text in a text string. We use the SUBSTITUTE
function to get the string without spaces. (Fig 43)
Fig 43
Explanation: To find the position of the

comma, use the FIND function. To get the
length of a string, use the LEN function.
=RIGHT(A2,LEN(A2)-FIND(“,”,A2)-1) reduces
to =RIGHT(A2,11-6-1). =RIGHT(A2,4) extracts
the 4 rightmost characters and gives the
desired result (Mike).

2b Get the length of the string without spaces, we Fig 48
combine the LEN and SUBSTITUTE function.
(Fig 44)
Fig 44
1 Use the EXACT function (case-sensitive) (Fig 49)

Fig 49
Fig 46 3 Now comes the simple trick. To get the number of

words, we subtract the length of the string without
spaces (10) from the length of the string with normal
spaces (12) and add 1. (Fig 45)
Fig 45
2 Use the formula =A1=B1 (case-insensitive). (Fig 50)

Lower/Upper Case
Fig 50
This example teaches you how to convert a text string
to lower, upper or proper case in Excel.
1 Use the LOWER function to convert all letters in a
text string to lowercase. (Fig 46)
Fig 46
2 Use the UPPER function to convert all letters in a Concatenate Strings

text string to uppercase. (Fig 47) This example illustrates four different ways to
concatenate (join) strings in Excel.
Fig 47
3 Simply use the & operator to join strings. (Fig 51)
Fig 51
3 Use the PROPER function to convert a text string

to proper case. That is, the first letter in each word
in uppercase, and all other letters in lowercase.
(Fig 48)
Note: to insert a space, use “ “
Compare Text
4a The CONCATENATE function produces the exact
This example shows two ways to compare
same result. (Fig 52)
text in Excel. One is case-sensitive and one is
case-insensitive. 4b The CONCAT function in Excel 2016 produces the
exact same result. (Fig 53)

4c The CONCAT function can also join a range of 5a The CONCAT function cannot ignore empty cells.
strings. If user don’t need a delimiter (space, comma, Take a look at all the extra spaces in column E
dash, etc.) this can be useful. (Fig 54) below if drag the function in cell E2 down to cell E11.
(Fig 55)
Fig 54
5b The TEXTJOIN function in Excel 2016 is that it can
ignore empty cells (if the second argument is set to
TRUE). (Fig 56)
Note: the TEXTJOIN function joins a range of
strings using a delimiter (first argument)
6 Get it check with your instructor.
Fig 55
Fig 56
TASK 5: Logical function to arrive a decision

IF Function And Function
The IF function checks whether a condition 1 The AND Function returns TRUE if all conditions are
is met, and returns one value if TRUE and true and returns FALSE if any of the conditions are
another value if FALSE. false.
1 Select cell F1 and enter the following function. 2 Select cell D1 and enter the following formula.
(Fig 57) (Fig 58)
The IF function returns Correct because the value in The AND function returns FALSE because the value
cell D1 is higher than 10. in cell B1 is not higher than 5. As a result the IF
function returns Incorrect.

Or Function
Fig 57
The OR function returns TRUE if any of the
conditions are TRUE and returns FALSE if all
conditions are false.
3 Select cell E1 and enter the following formula.
(Fig 59)
Fig 59
Fig 58

Perform Sort, Filter and Validating data in MS Excel

• sort the data in a Table
• filter the data under certain conditions.
Requirements
PROCEDURE
TASK 1: Sort the data in a Table
1 Open a new file and enter the data’s in the subsequent
cells as shown in Fig 1.
Fig 1
2 Select the range from B1 to F21. Fig 2

3 Click on drop down arrow in Sort & Filter button
from Editing group as shown in Fig 2.
A Context menu will appear as shown below

in Fig 3.
190
4 Select tto
o sort the
Fig 3
data in ascending
di g order.
d
5 Select to sort the
data in descending order.
6 Select
A new window will appear as shown in Fig 4.
Fig 4
7 Click on the drop down arrow near the 10 Select “A to Z”.
11 Click on
12 Select “Trade” field.

A drop down list will appear with all the field
name in the table as shown in Fig 5. 13 Click on Sort by level.
14 Select “Z to A”.
Fig 5
15 Click button.
The data’s are now sorted according to our

requirement.
16 Select from Sort & Filter option.
17 Click on
18 Repeat the step 11.
19 Select “Trade” field.
8 Select “Quali” field
20 Select “A to Z”.
9 Click on the drop down arrow near the
A drop down list will appear with all the field
22 Select “Quali” field.
name in the table as shown in Fig 6.
23 Select “Z to A”.
Fig 6
25 Select “DOR” field.
26 Select “Oldest to Newest”.
27 Click button.

TASK 2: Filter the data under certain conditions
1 Select C1 & D1. Fig 8
2 Click on drop down arrow in Sort & Filter button
from Editing group as shown in Fig 7.
Fig 7
A Context menu will appear as shown below 5 Deselect some trade name by clicking on the check
in Fig 8. box near it as shown in Fig 11.
3 Click on Filter command. An Drop Down will be 6 Click button.

displayed near the Heading “Quali” & “Trade” in the
Table as shown in Fig 9.
4 Click on the Drop down arrow and a drop down
menu related to it will displayed as shown in Fig 10.
Fig 9
Fig 10

Fig 11

Create and Format various Static and dynamic charts in Excel

• create a chart using given data
• make a static chart with Fixed values of table
• create a dynamic chart with updatable values of table.
Requirements
PROCEDURE
TASK 1: Create a chart using given data
1 Open a new file and enter the data’s in the subsequent 3 Select the cell D14 and type the formula given below
cells as shown in Fig 1. to calculate discount for the condition and press
“Enter key”.
2 Save it with file name “Sales Report”.
Fig 1
=IF(C14<3000, “Nil”, IF(C14<=5000, C14*10/100,IF A ‘+’ sign will appear at the right bottom corner of the
(C14<=10000,C14*20/100, IF(C14<=35000,C14*25 cell
/100,C14*30/100))))
6 Press the left button and drag till D18.
4 Select the cell D14.
The formula in D14 will be copied to D15, D16, D17
5 Move the mouse pointer to the right bottom corner of & D18.
the cell
194
7 Select the cell E14 and type the formula given below The contents in C14 to C18 is added and the result
to calculate “Payable Amount” as Amount - Discount will be displayed in C19.
and press “Enter key”.
11 Copy the formula in C19 to D19 and E19.
=C14-D14
12 Select the cell C9
8 Repeat the steps 5 to 6.
13 Type “=C19”
9 Select Cells C14 to C18
14 Select the cell C10
10 Click from Editing group in Home Tab as shown
15 Type “=D19”
in Fig 2.
The contents in C19 is also displayed in C9 and the
Fig 2 content in D19 is also displayed in C10.
TASK 2: Make a static chart with Fixed values of table
1 Select the cells B13 to E18. A Context menu will appear as shown below in Fig 4.
2 Click on the tab. 4 Select any one of the above chart type.
3 Click on the drop down arrow below the column The chart will be inserted into the Excel worksheet
as shown in Fig 5.
button from Charts group as shown in Fig 3.
Fig 3
Fig 4 Changing chart style and type.

1 A new Menu is insert with sub
menus.
The colour combination and style of the bar
can be change by using
group from Design tab.
Appearance of the legends and value in the
chart can be changed using
from Design tab
2 Select 
A new sub menu will appear as shown in
Fig 6.
3 Select from group.
A Context menu will appear as shown in Fig 7.

4 Select from the above menu.

Fig 5
Fig 6
Fig 7
5 Type the heading as “SALES REPORT”.
6 Select from group.
A Context menu will appear as shown in Fig 8.
Fig 8

7 Select This menu is used to change the style, shape and colour
of the fonts used in the chart.
and type “Employees” and press Enter Key.
Changing row & column, data.
8 Select
1 Click on the chart.
and type “Amount” and press Enter Key. 2 Select 
Try with various options in Legend, Data 3 Click on from group.
Labels and Data Table and also try with
various options in axes and gridlines in Axes
group. The row and column data with automatically (Fig 10)
9 Click on the chart.
Select 
‘Chart Tools’ menu will appear as shown in
Fig 9.
Fig 9

Fig 10
TASK 3: Create a dynamic chart with updatable value of table
2 Select the cells with data and convert it into “Excel

Note: A dynamic chart range is a range that Table” by pressing “Ctrl + T” as shown in Fig 12.
updates automatically when you change the
data source. 3 Click “OK” Fig 13.
1 Create a Excel sheet, cells filled with data as shown 4 Select the table and insert the chart by using
in the Fig 11. “INSERT” tab option as mentioned in Task 2.(Fig 14)
Fig 11 5 Enter data for the cells A9:B9 and A10:B10. The
chart changes dynamically as shown in Fig Fig 15.

Fig 12
Fig 13
Fig 14

Fig 15

Practice Importing and Exporting Excel data

• import data into excel from Access database.
Requirements
PROCEDURE
TASK 1: Import data into excel from Access database
1 Click “DATA” Tab 3 Select the already saved MS-Access Data base file
and click Open.
2 Click From Access Icon in Get External DATA The Import Data dialog Box will display on the
screen (Fig 3).
Ribbon Group as shown in Fig 1
4 Select the Table option
Fig 1
5 Select the cell where you want to import the Access
database as shown in Fig 3.
6 Click OK button.
The output window will display as on Fig 4.
The select Data Source window will display

on the screen (Fig 2).
Fig 2
201
Fig 3
Fig 4

Perform data analysis using Pivot Table and Macros

• practice on pivot table
• create a Macro and run it.
Requirements
PROCEDURE
TASK 1: Practice on pivot table
1 Open a new file and enter the data in the subsequent 2 Click somewhere inside the table to make the active
cells as shown in Fig 1. cell inside the table.
Fig 1
203
3 Select tab. “Create Pivot Table” dialog box will appear as
4 Click button from group shown in Fig 3.
5 Click button in the above dialog box.

as shown in Fig 2. A new worksheet will appear in the workbook, with a
special pane at right side of the screen as shown in
Fig 2
Fig 4.
6 Drag the “Trade” field and drop it under
pane and the screen appears as shown in Fig 5.
Fig 3
7 Drag the “Name” field and drop it under Here Excel uses “Count” function to find the
values pane and the screen changes its appearance number of persons under each qualification
as shown in Fig 6. and “Sum” function to add the age of persons
under each qualification.
8 Drag the “Trade” field and put it outside of the pane.
11 Double click on the word “Sum of Age”.
9 Drag the “Quali” field and drop it under
A “Value Field Setting” dialog box will appear
pane. as shown in Fig 8.
10 Drag the “Name” field & “Age” field and drop it under
values pane.
The appearance of the screen will be as
shown in Fig 7.

Fig 4

Fig 5
Fig 6

Fig 7
12 Select Min option and press . 16 Click the mouse right button.
Now it will display the Minimum age comes Mini Toolbar buttons will appear on the screen
under each qualification as shown in Fig 9. as shown in Fig 11.
13 Double click on the word “Min of Age”. 17 Select “Decrease Decimal” to show fewer decimal
places.
14 Select Average option and press
Now it will display the Average age comes

under each qualification as shown in Fig 10.
15 Select the column “Average of age”.

Fig 8

Fig 9
Fig 10

Fig 11
TASK 2: Sorting and Filtering data’s in PIVOT Table
1 Repeat the Steps 6 and 7 from Task I. 3 Select to arrange the name reversely.
2 Click on the Drop down arrow near the
You can change the order manually also by
dragging the names here and there
A context menu will appear as shown in
Fig 12. 4 Deselect some trade name by clicking on the check
box near it as shown in Fig 13.
Fig 12
Fig 13

Now the worksheet will appear as shown in Fig 14
Fig 14.
5 Double click on B4, to view the details of MMV group
as shown in Fig 15.
Fig 15
TASK 3: Create a Macro and run it

1 Click on the to open the drop down menu Fig
Fig 16
1
as shown in Fig 16.

2 Click on the Excel Options button located at the
bottom of the menu to open the EXCEL Options
dialog box as shown in Fig 17.
3 Click on the Popular option at the top of the left hand
window of the open dialog box.
4 Click on the Show Developer Tab in the ribbon in the
right hand window of the open dialog box.
5 Click OK.
6 Open a new Excel File.
7 Select A1 Cell and Type “COPA - SPREED SHEET
APPLICATION” and place the pointer in A1 cell.
8 Click on tab.
9 Select from Code tab.

Fig 17
2
5 Type “f” in the check box in Shortcut key and press

Record Macro will appear as shown in Fig 18. OK.
Fig
6 Select tab.
Fig318
7 Click on Font group and from
Alignment group.
8 Click on Font face and change it as “STENCIL”.
9 Click on Font Size and change it as “14”.
10 Click on Fill Color and select “Light Green”.
11 Click on Font Color and select “Purple”
12 Select from Code tab.
Now the Macro for the above task is recorded.
13 Click on any cell and type “SAMPLE”
14 Press Ctrl+f.
Now the word will be displayed as
If the above formatting is required for
any cell, it can be available by just pressing Ctrl+f.

Page setup and printing in Excel Worksheet

• prepare an existing table to printing setup
• working with printing options and print the given Excel sheet.
Requirements
PROCEDURE
TASK 1: Preparing an existing table to printing setup
1 Open the existing excel file as on Fig 1. 3 Set the “Print Area” option in “Page Layout” Tab as
shown in Fig 3.
Fig 1
Fig 3
4 Set the paper size and fit to 1 and click ok as on

Fig 4.
Fig 4
2 Select the table as on Fig 2.

Fig 2
213
TASK 2: Working with print options and print the given Excel sheet
1 After set the page layouts Click File menu and click Fig 6
Print option as on Fig 5
Fig 5
When select the print option , simultaneously

printing options and preview window will
display as on Fig 6
2 In Fig 6 window select number of copies, printer
name, number of pages, page orientation
3 Finally click print button as on Fig 7.
Fig 7

Simple project work using in Excel

• prepare an employee due and drawn statement from December-2011 to February -2014
• prepare student list in word.
Requirements
PROCEDURE
TASK 1: Prepare an employee due and drawn statement from December-2011 to February -2014
NATIONAL INSTRUCTIONAL MEDIA INSTITUTE

Guindy, Chennai
Due and Drawn in respect of Mr. Akshay Kumar
DA Basic
Month Basis Pay Rate DA HRA Total Pay DA HRA Total Difference
Dec-11 20000 54 10800 6000 36800 25000 13500 7500 46000 9200
Jan-12 20000 59 11800 6000 37800 25000 14750 7500 47250 9450
Feb-12 20000 59 11800 6000 37800 25000 14750 7500 47250 9450
Mar-12 20000 59 11800 6000 37800 25000 14750 7500 47250 9450
Apr-12 20000 59 11800 6000 37800 25000 14750 7500 47250 9450
May-12 20000 59 11800 6000 37800 25000 14750 7500 47250 9450
Jun-12 20000 59 11800 6000 37800 25000 14750 7500 47250 9450
Jul-12 20600 62 12772 6180 39552 25750 15965 7725 49440 9888
Aug-12 20600 62 12772 6180 39552 25750 15965 7725 49440 9888
Sep-12 20600 62 12772 6180 39552 25750 15965 7725 49440 9888
Oct-12 20600 62 12772 6180 39552 25750 15965 7725 49440 9888
Nov-12 20600 62 12772 6180 39552 25750 15965 7725 49440 9888
Dec-12 20600 62 12772 6180 39552 25750 15965 7725 49440 9888
Jan-13 20600 66 13596 6180 40376 25750 16995 7725 50470 10094
Feb-13 20600 66 13596 6180 40376 25750 16995 7725 50470 10094
Mar-13 20600 66 13596 6180 40376 25750 16995 7725 50470 10094
Apr-13 20600 66 13596 6180 40376 25750 16995 7725 50470 10094
May-13 20600 66 13596 6180 40376 25750 16995 7725 50470 10094
Jun-13 20600 66 13596 6180 40376 25750 16995 7725 50470 10094
Jul-13 21220 70 14854 6366 42440 26530 18571 7959 53060 10620
Aug-13 21220 70 14854 6366 42440 26530 18571 7959 53060 10620
Sep-13 21220 70 14854 6366 42440 26530 18571 7959 53060 10620
Oct-13 21220 70 14854 6366 42440 26530 18571 7959 53060 10620
Nov-13 21220 70 14854 6366 42440 26530 18571 7959 53060 10620
Dec-13 21220 70 14854 6366 42440 26530 18571 7959 53060 10620
Jan-14 21220 73 15491 6366 43077 26530 19367 7959 53856 10779
Feb-14 21220 73 15491 6366 43077 26530 19367 7959 53856 10779
Total 556960 1742 359914 167088 1083962 696240 449920 208872 1355032 271070
215
1 Perform following criteria 5 DA rate is increased every 6 months
2 Give 3% increment in july month every year 6 If change December -2011 basic pay total difference
amount should be calculated automatically.
3 Use Roundup function for increment calculation and
rounded to nearest to 10 7 After finishing the exercise check with the instructor.
4 HRA is 30% on basic pay
TASK 2: Prepare student list in word
Perform following criteria 5 Change Sl.no at 20 as 30 in single stroke by using

“set numbering value” option.
1 Create a table 100 rows and 4 column
6 Split table at Sl.no.50 using “split table” option.
2. Use top row for header
7 After finishing the exercise check with the instructor.
3 Give Sl.No. using numbers and bullets
4 Apply header on each page using “repeat as header
at the top of each page”. option
Sl.No Name of the student Father name Address

1
2
3
4
5
6
7
8
9
10
11
12
100

Practice english language typing with specific typing lesson and software
• practice english language typing with specific lesson.
Requirements
PROCEDURE
TASK 1: Type the following in double line spacing with a margin of ten degree
Indian National Flag the Indian flag has a width:height aspect ratio of
3:2. All three horizontal bands of the flag (saffron,
The National Flag of India is a horizontal
white and green) are equally sized. The Ashoka
rectangular tricolour of saffron, white and India
Chakra has twenty-four evenly-spaced spokes.
green; with the Ashoka Chakra, a 24-spoke
wheel, in navy blue at its centre. It was adopted Symbolism
in its present form during a meeting of the
Gandhi first proposed a flag to the Indian National
Constituent Assembly held on 22 July 1947, and
Congress in 1921. The flag was designed by
it became the official flag of India on 15 August
Pingali Venkayya. In the centre was a traditional
1947. In India, the term “tricolour” almost always
spinning wheel, symbolising Gandhi’s goal of
refers to the Indian national flag. The flag is based
making Indians self-reliant by fabricating their
on the Swaraj flag, a flag of the Indian National
own clothing. The three bands refers to courage
Congress designed by Pingali Venkayya.
and sacrifice, peace and truth, and faith and
By law, the flag is to be made of khadi, a special chivalry respectively.
type of hand-spun cloth made popular by
The wheel denotes motion. The wheel represents
Mahatma Gandhi. The manufacturing process
move and go forward (dynamism of a peaceful
and specifications for the flag are laid out by
change).
the Bureau of Indian Standards. The right
to manufacture the flag is held by the Khadi Education and training in cosmetology takes you
Development and Village Industries Commission, straight to the world of glamour and excitement
who allocates it to regional groups. As of 2009, and allows you to explore the opportunity to
the Karnataka Khadi Gramodyoga Samyukta work with hair, skin or nails depending upon your
Sangha has been the sole manufacturer of the choice. The different combinations of chemicals
flag. allow to create the right type of product for
possibilities in the field
Usage of the flag is governed by the Flag Code
of India and other laws relating to the national
emblems. According to the Flag code of India,
217
TASK 2: Typing practice

TASK 3: Speed practice - I
Type the following in double line spacing with Volunteering your services to community
a margin of ten degrees theatres, fashion shows etc., will not
only provide experience but also help
Education and training in cosmetology
in establishing contact with people who
takes you straight to the world of glamour
may be important to your career. Star
and excitement and allows you to explore
Campbell place a master of make-up
the opportunity to work with hair, skin or
artistry, says that achieving delicate
nails. Depending upon your choice. The
effects takes yeast of concrete training.
different combinations of chemicals allow
The ,ore time you invest in preparing for
to create the right type of product for
this career the longer your career will
product for hair skin or mails. Thought the
be and the more you will get out of it. It
possibilities in the field of cosmetology
allows you to be independent mobile and
are endless, you do require education or
employable. You can begin by developing
training in this field to be able to find the
a portfolio that can be presented to a
right path for yourself. The aim of a make-
potential client. The portfolio can include
up artistes to brining out beauty without
before and after photograph so make-
making it look like a disguise. Make-up
over you have performed, along with
artists apply cosmetics to enhance a
any awards or certificates you may have
client’s appearance as also create any
earned.
image a particular job calls for. The
artist should be inclined artistically like The job of skin care specialist
blending, shad9ing or creating. (Aesthetician) here is to offer treatments
to perfect the look and health of the skin.
A make-up artist can establish himself in
The aesthetician can work in a salon,
a salon with a private clientele, become
teach, travel giving demonstrations
make-up director for a prestigious
or become a consultant to a cosmetic
department store represent a line of
company. The training for this job should
cosmetics, work in Television and
be in beauty salon which specializes in
movie production, find a position with
emphasizes on facial treatments. These
a fashion magazine or work behind the
training courses are best use of them.
scenes in theatre production. Operating
The specialist must read as much as
as an independent free lancer allows
possible about skin care so that there is
you to create your own schedule or find
a touch of authority in what he says.
employment with one company. The
make-up artists should concentrate on
chemistry and anatomy if they want to
make it to the top. Theatre experience,
especially a study of stage lighting can
be really helpful. Six months to one
year work experience in a good salon is
important after training.

TASK 4: Speed practice - II
Type the following in double line spacing with It was used for the production of legal
a margin of ten degrees documents. Pliny the Elder, gave an
account of the manufacture of paper
The invention of paper is closely-linked
from papyrus. The fibrous layers within
with the history of human civilization.
the stem of the plant were removed
Although the modern printing industry is
and a number of these longitudinal
generally considered to have bon out of
strips were placed side by side and then
the invention of movable types of Johan
crossed at right angles with another
Gutenberg in 1455, the Chinese had
set of strips. The two layers formed a
been printing on paper many hundreds
sheet, which was then dampened and
of years earlier. Paper was first produced
pressed. Upon drying the glue-like sap
in China in about 105 AD when papyrus
of the plant acted as an adhesive and
and parchment were being used in
cemented the layers together. The sheet
Mediterranean countries. Tortoise shell,
was finally hammered and dried in the
bone metals, stones bamboo slips,
sun. a number of these sheets were then
wooden tables and silk were used as
joined together with paste to form a roll,
writing materials in China before the
with usually not more than 20 sheets to a
invention of paper. It took centuries to
roll. As time passed, other fibrous plants
perfect the technology of producing
started replacing papyrus.
vegetable fibre paper, initially, the raw
materials used was hemp, rope ends, By the turn of 3rd Century A.D papyrus
rags and work out fishing nets ect, the had already begun to be replaced by
oldest sample of paper from Wester less expensive velum of parchment
Han Dynasty was discovered in 1957 in in Europe. Parchment is said to have
Shaanxi province of China. been invited in the 2nd Century. B.C.,
The name apparently derived from the
The ancient Egyptians used papyrus as
ancient Greek city of Pergamum. It is the
writing materials, which is derived from
processed skin of certain animals mainly
the plant Cypenus papyrus. The papyrus
sheep.
was long cultivated in the Nile delta region
in Egypt and was collected for its stalk or
stem, whose central pith was cut into thin
strips, pressed together and dried to form
a smooth thin writing surface. Papyrus is
a grass like aquatic plant that has woody,
blunt triangular stems and grows up to
4.6cm high in quietly flowing water. The
triangular stem can grow to a width of
6cm. The Egyptians used the stem of
the pyrus plant to make sails, cloth, mat,
cords and above all paper. It was adopted
by the Greeks and was used extensively
in the Roman Empire.

TASK 5: Speed practice - III
The radiation that had been trapped finally

Type the following in double line spacing with
a margin of ten degrees
escaped, an era known as decoupling.
Since then, it has been racing through
In 1452, Christopher Columbus ignored the cosmos largely keeping itself. Over
advice that the Earth was flat and tried billions of years, it too has cooled with
to reach India by sailing west rather the expanding universe and what must
that east. He may have muddle his originally have been energetic ultraviolet
continents, but he didn’t fall off the edge, rays now reach us as feeble microwaves
the Earth’s surface is of course curved. at just a few degrees above absolute
A similar question has been bothering zero, known as the Comic Microwave
cosmologist for nearly a century is the Background Radiation or CMB this
universe flat Researchers now announce radiation hold important clues about
that the answer is yes, Common sense the early universe, Tiny differences in
in a straight tells us that flying through density of the baby universe caused
space in a straight line gets you further tiny differences in the temperature of
and further away from your starting the escaping radiation. These density
point. But common sense and cosmology fluctuation have grown into the clusters
(the study of the universe) have little in of galaxies we see to day
common. Researchers have no difficulty
accepting a universe in which space itself Because of the relative simplicity of
is curved. Fly for long enough in curved the early universe. Physicists believe
space and you could find yourself back they have a good understanding of
where you started. But the curvature of a its mechanisms. Armed with reliable
universe does not just bend the brain. It measurements of the CMB they would be
also has a far more worrying conclusion. able to wind back the clock and calculate
the state of the universe at decoupling and
A universe that contains enough mass to hence work out its density and curvature.
give it a positive curvature is doomed to a Researchers finally got the date they
fiery end. It will gradually stop expanding needed just few months ago when an
and begin to shrink, ultimately imploding experiment known as Boomerang.
in a cataclysmic big crunch. A universe,
with zero curvature, a flat universe,
escapes this demise. Conditions in the
young believed to have been rather like
being rather like being inside the sun.
super-hot protons and electrons were
densely packed, too excited to form any
stable structures. Radiation was trapper,
endlessly bouncing around, in the
seething sea of particles. As this proto
universe grew. It gradually cooled. When
it was about 3,00,000 years old, things
finally settled down enough for atoms to
from.

Practice typing in Hindi or any one regional language with specific typing
lesson and software
• practice Hindi language or any regional language typing with specific lesson.
Requirements
PROCEDURE
TASK 1: Type the exercises (letters/ words) given by the instructor
Note: The instructors may train the trainees to Note: The accuracy is more important than
do the Hindi/ regional language for fingering speed in the beginner level.
practice as per fingering chart.
222
DEO - Image editing
Edit image using MS Paint

• open image file in MS Paint
• resize, crop the image according to size required
• save in different formats of image (JPG, PNG, BMP).
Requirements
PROCEDURE
TASK 1: Open image file in MS Paint
1 Type paint in the search box to open the paint app.

(Fig 1) You can open the paint app using start menu
also. Click on Start button and scroll down to
Fig 1 the Paint tab.
2 Click on the Paint tab
3 Click on the File tab as in Fig 2.
4 Click on the Open in the drop down menu. (Fig 3)
5 Select the image file you want to open and click

Open (Fig 4)
In case the image file is not in the recent file,

search for the file in the drive or desktop the
file was earlier saved.
Fig 2
223
Fig 3
Fig 4

TASK 2: Resize, Crop the image according to size required
1 Open the Paint App Fig 7
2 Open the image file to work on (Fig 5)

Fig 5
3 To resize the image click on the resize tab (Fig 6) Fig 8
Fig 6
4 Change the Percentage or pixels according to the

required size. The aspect ratio can be maintained
with the image skewed by the required degrees
(Fig 7) and click “OK”. The image is resized as
shown in Fig 8.

5 Uncheck Maintain aspect ratio, if you want to have Fig 10
unequal resize percentage in horizontal and vertical
resizing of the image. Enter the resizing percentage.
(Fig 8)
6 To Crop the image, Click Select and click either

Rectangular selection or Free-form selection.(Fig 9)
Fig 9
Fig 11
7 Select the portion of the file that should not be

cropped by dragging and expanding the dotted lines
(Fig 10).
8 Click “Crop” (Fig 10).
9 The cropped image as shown in Fig 11.
TASK 3: Save in different formats of image (JPEG, PNG, BMP)
1 To save the edited MS Paint file , Click File ->Save Fig 12

as (Fig 12).
2 Select any format in which the image should be

saved (JPEG, PNG, BMP).
3 Give the file name and press “Save”.

DEO - Image editing
Editing images/ photos using picture manager application

• open image file in MS Office picture manager
• resize, crop the images
• save the images.
Requirements
PROCEDURE
TASK 1: Open Picture Manager from the Start menu
1 From the Start menu, select All Programs. 4 Click Microsoft Office Picture Manager.
2 Click to open the Microsoft Office folder. Note: Picture Manager is not included with
Office 2013 and later versions, but you can
3 Click to open the Microsoft Office Tools folder.
install it as a standalone app.
TASK 2: Resize an image
1 Open the picture that need to be resized in the

Fig 2
picture manager (Fig 1)
Fig 1
5 Click on the “OK” button after entering new

dimensions.
Note: For web page posting, the width may be
600 pixel and for PowerPoint it may be 800.
2 Click on the “Edit Pictures” button, located near the 6 Click on “File” in the menu bar. Then click on “Save
top center of the window (Fig 2) As” (Fig 5). This will allow to save the new image
3 Along the right side of the window, about half way with a different file name so that your original image
down, click on the “Resize” link. (Fig 3) with its original size is not lost.
4 On the right side of the window, type the new width 7 In the “Save As” window, type a new name for new
for the image in the width box. While entering the image. Click on “Save” button to save the new image
new width, the height will be calculated proportionally
(Fig 4).
227
Fig 3 Fig 5
Note:
1 Make sure you DO NOT erase the period
Fig 4
and the last 3 characters of the original file
name, as indicated in the Fig 6
2 While Quitting or Exiting the Picture
Manager program, it may ask to save
changes you made to your original image.
Click on “NO” so that the original image is
not changed.
Fig 6
TASK 3: Adjust brightness and contrast, colour and crop the image
1 Open the image in the “Microsoft Office Picture 5 Select the Crop option. You will notice the crop is
Manager” previewed on the image; you can click and drag the
crop area to reposition it. Grab the little black crop
2 Click on Edit Pictures in the Task Pane on the right to
marks in the corners or on the edges to scale the
reveal a menu with all the editing options (Fig 7).
image (Fig 10). Click OK to cut the photo to the crop.
3 Select the Brightness and Contrast menu entry. The
6 Select Red eye removal from the Edit Pictures menu
Task pane will display a range of control sliders; you
can use these to adjust any exposure issues (too Click the mouse cursor several times over all the red
bright, too dark etc) (Fig 8). eye areas you want to remove, then click OK.
4 Select the Colour option from the Edit Pictures menu.
Use the sliders to adjust the Hue and Saturation
(Fig 9).

Fig 7 Fig 9
Note: Red eye removal Allows you to remove

Fig 8 the red from your picture subjects’ eyes
caused by the camera’s flash. You can use
this feature to correct red eyes wherever they
appear.

Fig 10

DEO - Image editing
Practice typing in Hindi or any regional language with specific typing lesson
and software
• practice Hindi/ regional language with speific lesson by instructor.
Requirements
PROCEDURE
TASK 1: Practice the given exercises of words and sentences of Hindi/ regional language as given by the
instructor
Note: The instructors may train the trainees

to do the Hindi/ regional language typewriting
exercises (words/ sentences).
231
DEO - Power point presentation
Open Power Point presentation and familiarise with basic application

components
• open a power point and creat a new presentation
• familiarize different power point screen components.
Requirements
PROCEDURE
TASK 1: Open a Power Point and create a new presentation
1 Click Start Button 4 PowerPoint application window will open as shown

in Fig 2.
2 Search for power point application
5 New presentation can also be created by clicking
3 Click Microsoft PowerPoint (Fig 1) using file menu File New (Ctrl +N) (Fig 3)
Fig 1 Fig 3
232
Fig 2
TASK 2: Familiarize different Power point screen components
1 Choose “File” Menu 6 Click “save” button
2 Click Open option which displays, existing 7 The presentation is saved (Fig 7).
presentation (Fig 4)
Close the current presentation
3 Choose any one presentation.
1 Choose “File” menu
4 Click “Open” button to open the presentation.
2 Click “Close” option
Save a current Presentation
3 The current presentation is saved.
1 Choose “File” menu
Insert a New Slide
2 Click “Save” option (Fig 5)
1 Choose “Insert” Menu
3 Displayed Save as window
2 Click “New Slide” (Short cut key : Ctrl + M) (Fig 8)
4 Type the name of the presentation (Fig 6)
5 Choose saving location

Fig 4
Fig 5 Fig 6

Fig 7 Fig 8

Create Slide shows, Insert picture and theme

• insert a picture on a slide
• change a theme of a presentation
• show presentation in slide show mode.
Requirements
PROCEDURE
TASK 1: Insert a picture or images from the clipart gallery
1 Click in the slide where to insert a clip art file. 4 The search results loaded in the task pane.
2 On the Insert tab, in the Images group, click Online 5 Locate the clip art to be inserted in the slide and
Pictures (Fig 1). (In PowerPoint 2007/2010, this double-click on it or click the item and select Insert
option is called Clip Art.) (Fig 3).
Fig 1 Fig 3
3 In the Insert Pictures dialog box (Clip Art task pane

in PowerPoint 2007/2010), enter the search terms in
the search field (Fig 2)
Fig 2
236
TASK 2: Change the current theme
1 On the Design tab, in the Themes group, click the
More button (illustrated below) to open the entire Note: To apply a newly-created theme or an
gallery of themes. (Fig 4) existing theme that you previously modified
and saved, under Custom, click the theme
2 To apply a built-in theme, under Office or Built-In, that you want.
click the theme that you want.
To apply a custom theme or a themed
document stored in a different location, click
Browse for Themes, and then locate and
select the theme you want.
Fig 4
TASK 3: Remove a colorful theme
To remove a colorful theme, apply the Office Fig 6

Theme for a simple design with a plain white
background.

More button (illustrated below) to open the entire
gallery of themes. (Fig 5)
2 Under Office or Built-in, locate and click the Office

Theme, which has a white background. (Fig 6)
Fig 5
TASK 4: Apply a theme to all slides/Selected Slides
1 In the slide thumbnail pane on the left, select a slide. 3 Point the mouse at the theme you want to apply.
(Fig 7) Right-click it, and then select Apply to All Slides or
Selected Slides. (Fig 9)
More button to open the entire gallery of themes.
(Fig 8)

Fig 7 Fig 8
Fig 9
TASK 5: Show presentation in slide show mode

1 Click slide show tab.
Note : The slide show may be start from,
2 Choose from begining button under start slide show begining or current slide by the setting option.
group. (short cut key is F5) Timings, animations, audio can be setted by
using options under “ set up group” of “slide
3 Presentation display will appear on the screen. show” tab. (Fig 11)
(Fig 10)
Fig 10
Fig 11

Add new slide, Format text, Link with word and excel documents
• add a new slide and format layout
• format text and paragraph
• insert a word art for effect
• link with external documents (word/ excel).
Requirements
PROCEDURE
TASK 1: Add a new slide and format layout
4 Change a slide layout in Slide Master View

Note: Pick a pre-designed layout that matches
the arrangement of text and other object Note: If you are unable to find a slide layout
placeholders that you plan to put on your that works with the text and other objects
slide. that you plan to put on your slides, change a
layout in Slide Master View.
1 On the View tab, click Normal.
5 On the “View” tab click Slide Master.
2 In Normal View, in the thumbnail pane on the left
click the slide that you want to apply a layout to. 6 In Slide Master View, in the thumbnail pane on the
left click a slide layout that you want to change.
3 On the Home tab click “Layout” under slides group, (Fig 2)
and then select the layout that you want. (Fig 1)
Fig 2
Fig 1
239
7 On the Slide Master tab, to change the layout do one Fig 4
or more of the following: (Figs 3 & 4)
Fig 3
8 To add a placeholder use slide Master and click Insert

Placeholder, and then pick a type of placeholder from
the list.To rearrange a placeholder click the edge of
the placeholder until you see a four-headed arrow,
and the drag the placeholder to the new location on
the slide.
9 To delete a placeholder select the placeholder, and
then press Delete on your keyboard.
10 To add a new layout click Insert Layout.
11 To rename a layout, in the thumbnail pane on the left
right-click the layout that you want to rename, click
Rename Layout, type the new name of the layout
and then click Rename.
TASK 2: Format text and paragraph

Fig 5
Note: About Line Spacing: Line spacing can
either be measured in lines or points. For
example, when text is double-spaced, the line
spacing is two lines high. On the other hand,
you might set 12-point text with something
like 15-point spacing, which gives enough
height for the text plus a little extra space.
You can reduce the line spacing to fit more
lines on the page, or you can increase it to
improve readability. Line spacing is also
known as leading
1 To Format Line Spacing

2 Changing the line spacing
a Select the text you want to format.
a From the drop-down menu, select Line Spacing
b Click the “Line Spacing” button command in the Options to open the Paragraph dialog box.
Paragraph group on the “Home” tab.
b Adjust the line spacing with even more precision.
c Select the desired spacing option from the drop-
down menu. (Fig 5) c Select At least or Exactly in the Paragraph dialog
box, the line spacing will be measured in points.
Otherwise, it will be measured in lines. (Fig 6)

Fig 6
3 Paragraph Spacing To Format Paragraph Spacing

Note: Just as you can format spacing between 1 Click the Line and Paragraph Spacing command on
lines in your document, you can also choose the Home tab.
spacing options between each paragraph.
2 Select Add Space Before Paragraph or Remove
Typically, extra spaces are added between
Space After Paragraph from the drop-down menu.
paragraphs, headings, or subheadings. Extra
(Fig 7)
spacing between paragraphs helps to make a
document easier to read.
Fig 7

From the drop-down menu, you can also select Line To Add Columns to a Document
Spacing Options to open the Paragraph dialog box.
1 Select the text required to format.
From here, you can control exactly how much space
there is before and after the paragraph. (Fig 8) 2 Click the Column button wtih paragraph group com-
mand.
Working with Columns
3 Click the Columns command. A drop-down menu will
• Columns are used in many types of documents, but
appear. (Fig 9)
are most commonly used in newspapers, maga-
zines, academic journals, and newsletters.
Fig 8
Fig 9 a document. Text boxes are basically treated the

same as shapes, so you can add the same types
of effects to them, and you can even change their
shape. If you want, you can format the text inside
the text box as WordArt, allowing you to apply 3-d
effects and transformations to the text itself.
To Insert a Text box
1 Select the Insert tab on the Ribbon.
2 Click the Text Box command in the Text group. A
drop-down menu will appear.
3 Select Draw Text Box. (Fig 10)
4 Click and drag on the document to create the text
box. (Fig 11)
Drawing the text box
5 Start typing to create text inside the text box.
4 Select the number of columns to insert. From the drop-down menu, you can also select
one of the built-in text boxes that have pre-defined
(If you want to get rid of the columns, just click the
colors, fonts, positions and sizes. If you choose this
Columns command and select One for the number
option, the text box will appear automatically, so you
of columns).
will not need to click and drag to draw it. (Fig 12)
Text Boxes: You may want to insert a text box into
To Move a Text Box
your document to draw attention to specific text or
to have the ability to easily move text around within 1 Click on the text box.

Fig 10 Fig 12
Fig 11
Fig 13
2 Hover the mouse over one of the edges of the text

box.
Note : The mouse pointer becomes a cross
with arrows on each end and looks like this.
3 Click and drag the text box to the desired location on
the page. (Fig 13)
TASK 3: Insert a word art for effect

Creating WordArt 1 Select the text box, or select some text inside of the
text box. The Format tab will appear.
Note: In addition to adding effects to a text
box, you can also add effects to the text inside 2 Click the Format tab.
the text box, which is known as WordArt. For
3 Click the Quick Styles command in the WordArt
the most part, the types of effects you can
Styles group. A drop-down menu will appear.
add are the same as the ones you can add
(Fig 14 & 15)
to shapes or text boxes (shadow, bevel, etc.).
However, you can also Transform the text to 4 Select the desired style preset to apply the style to
give it a wavy, slanted, or inflated look. your text.
To Apply a Quick Style to Text : A Quick Style will After you have applied a Quick Style, you can still modify
automatically apply several effects to the text at once. the font or font color from the Home tab if desired. Select
You can then refine the look of the text by adding or the desired the desired effect preset. The effect will be
modifying text effects. applied to your text. If you can combine several different
effects.
Fig 16
Fig 14
Fig 15
Fig 17
Change shape
1 Click Change Shape to display a drop-down list.

(Fig 16)
2 Select the desired shape from the list.
To Choose a Shape Style: Choosing a Shape Style

allows to apply a preset fill and outline color, and in some
cases, other effects such as beveling and shadow. You
don’t have to pick a style for your text box, but it can help
you save time or experiment with different appearances.
1 Select the “text” box. The “Format” tab appears.

4 Move the mouse over the styles to see a live preview.
2 Select the Format tab. 5 Select the desired style.
3 Click the More drop-down arrow in the Shape Styles To Change Shape Fill
group to display more style options. (Fig 17) 1 Select the text box. The Format tab appears.
2 Click the Format tab. (Fig 18)

Fig 18 3 Select a color from the list, choose No Outline, or
select More Outline Colors to use a color that’s not
on the list.
4 From the drop-down menu, you can change the
outline color, weight (thickness), and whether or not
it is adashed line.
To Change Shape Effects
1 Select the text box. The Format tab appears.
2 Select the Format tab.
3 Click the Shape Effects command.
4 Click Shadow.
5 Move your mouse over the menu options to see a
live preview in your document. (Fig 20)
6 Click the desired option to select the shadow effect.
To choose a different shadow color for your shape,
select Shadow Options from the drop-down menu
and click the Color button.
Fig 20
3 Click the Shape Fill command to display a drop-

down menu.
4 From the drop-down menu, you can select a color
from the list, choose No Fill, or select More Fill
Colors to use a color that’s not on the list.
To Change the Shape Outline
1 Select the text box. The Format tab appears.
2 Click the Shape Outline command to display a drop-
down list. (Fig 19)
Fig 19

TASK 4: 3-D Effects
Note :Just like other types of shapes, text Fig 22

boxes can have 3-D Effects. There are two
kinds of effects that you can apply to your
shapes to give them a 3-D appearance: 3-D
Rotation and Bevel. 3-D Rotation gives the
appearance that you are viewing the object
from a different angle, and it can be applied
to any shape. Bevel adds thickness and a
rounded edge to shapes, however it doesn’t
work with every type of shape.
To Use 3-D Rotation
1 Select the text box.
2 Click on the Format tab.
3 Click Shape Effects from the Shape Styles group.
4 Move the mouse over 3-D Rotation. A drop-down
menu will appear. (Fig 21)
Fig 21
5 Select the desired bevel preset from the drop-down

5 Select the desired rotation preset from the drop- menu, You can also click 3-D Options if you would
down menu. You can also click 3-D Rotation Options prefer to type in custom values.
if you would prefer to type in custom values. (Fig 22)
If you click on 3-D options, you’ll also be able to
To Use Bevel change the shape’s Material to give it a metal, plastic,
1 Select the text box. or translucent appearance, and you can choose the
lighting type to change how the shape is illuminated.
2 Click on the Format tab.
3 Click Shape Effects from the Shape Styles group.
4 Hover the mouse over Bevel. A drop-down menu will
appear. (Figs 23)

Fig 23
TASK 5: Link with external documents (word/excel)
Embed information from one file in a different file 3 Locate and click the file that you want to embed.
If you want the two files to remain connected but you do If you embed an Excel sheet, it must be the
not want the main file to update when the other file is first sheet in the workbook.
changed, you can embed the information. For example,
4 Click Insert, and then click OK. (Fig 25)
suppose that you want to embed the latest sales
returns in your monthly status report. The status report If you can’t see the information in the embedded file,
is a PowerPoint presentation, and the sales returns drag a sizing handle until you see the file contents.
are on an Excel sheet. By embedding the sheet in a (Fig 26)
presentation, the two files remain connected.
1 Click where you want to embed the file.
2 On the “Insert” menu, click “Object”, and then click
“From” file. (Fig 24)
Fig 24

Fig 25
Fig 26

Practice animating slide transition and objects

• set a simple animation to text
• set timings for each animation
• set transition between slides.
Requirements
PROCEDURE
TASK 1: Set a simple animation to text
1 Create a simple slide as shown in Fig 1.

Fig 1
2 Apply any of the options shown in the “Animation”
tab such as “Grow & turn” Zoom etc. (Fig 2)
3 Click on the “More” option to view various animation

effects as shown in Fig 2.
Fig 2
g
TASK 2: Set timings for each animation
The animation effect can be set to start while clicking • To start the animation when you click the slide,
the mouse, or in coordination with other animation select On Click.
effects on the slide.
• To start the animation at the same time as the
1 On the slide, click the text or object that contains previous effect in the list (where one click ex-
the animation effect that needed to be set the start ecutes multiple animation effects), select With
timing for. Previous.
2 On the Animations tab, click the Start down arrow, • To start the animation effect immediately after
and pick one (Fig 3) the previous effect in the list finishes, select After
Previous.
Fig 3
Set the speed
To run the animation effect at a faster or slower pace,
change the Duration timming.
1 On the slide, click the text or object that contains the
animation effect that need to be setted for the speed.
2 On the Animations tab, in the Duration box, enter the
number of seconds for which the effect to run. (Fig 4)
249
2 Click the Timing tab, and do one or both of the
Fig 4
following:
• To play an animation effect more than once,
select an option in the Repeat list.
• To automatically return an animation effect to
its original state and location on the slide after it
plays, check the Rewind when done playing box.
(Fig 7)
Delay the start time Fig 7
To delay the start time or pause in between animation

effects on a slide, a delay can be setted on one or more
effects.
1 On the slide, click the text or object that contains the
animation effect that to be setted for a delay or an-
other timing option.
2 On the Animations tab, in the Delay box, enter in the
number of seconds that the effect to pause before
running. (Fig 5)
Fig 5
Repeat or rewind
Normally, when an animated object has run its course,
it stays at its endpoint and appears in its final form. You
can set an animation effect (or sequence of effects) to
return to its original state, or repeat.
1 On the Animations tab, click the Show Additional
Effect Options launcher . (Fig 6)
Fig 6

Create slide shows by inserting audio & video and synchronise with
presentation
• insert external video/ audio into presentations.
Requirements
PROCEDURE
TASK 1: Insert Audio/Video into presentations
1 Select the slide in which the video to be inserted Fig 2

2 On the Insert tab, click the arrow under Video, and
then click Video on my PC (Fig 1).
Fig 1
3 In the Insert Video box, click the file that you want to
link to, click the down arrow next to the Insert button
there are two options in this. 1. Insert, 2. Link to File
(Fig 2).
Note:
Note:
To find out where a linked video is stored:
• Insert: inserts an embedded video (the
If there’s already a video on a slide and to
default behavior). Inserting an embedded
know where it’s stored, go to File > Info.
video is convenient, but it increases the
Under Optimize Media Compatibility, there
size of your presentation.
will be information about all media files in
• Link to file: links to a video file stored the presentation—whether they are linked or
on your computer. A linked video keeps embedded in the file. If there are any linked
the presentation file smaller, but links videos, PowerPoint gives the View Links
can break. It is recommended to store hyperlink. Click it to open a dialog box that
presentations and linked videos in the shows the storage location of any linked files.
same folder.
6 The video will be inserted in the slide as shown in
4 Choose the option required. Fig 3 (Fig 4 for Audio)
5 Select the video to be inserted and click “Insert”
251
Fig 3 7 To make the video start automatically as soon as it
appears onscreen, or make it play when it is clicked,
select the video frame.
8 On the ribbon, on the Video Tools Playback tab,
open the Start list and choose the option (Fig 5)
Fig 5
Fig 4

Modify slide page setup and print the slides

• change the slide size
• print your PowerPoint slides, handouts, or notes
• print slides with background images.
Requirements
PROCEDURE
TASK 1: Change the slide size
1 On the Design tab, in the Customize group at the far 3 In the Slides sized for list, click the size you want
right end, click Slide Size.(Fig 1) to use, or use the Width and Height boxes to select
custom sizes. (Fig 3)
2 Click Custom Slide Size. (Fig 2)
Fig 1
Fig 2 Fig 3
4 Click OK.
Note: Unlike Word document pages, Power-
5 PowerPoint now asks you to choose between
Point slides don’t have margins that you can
maximizing the size of your content on the new
adjust to change the slide layout. Your slide
layout (to do this, click Maximize) or scaling it down
stretches from edge to edge. When you print
so that all of the content fits into the new layout (to
the slides, printer limitations can result in a
do this, click Ensure Fit).
white edge around the slides. However, you
Note: If you choose to maximize, some can change the margins inside Text Boxes
content might fall outside the print margins. and Shapes.
(Fig 4)
253
Fig 4
Change the slide orientation Fig 6
Although wide format landscape presentations are most

popular, you might find that your slides work better in
vertical, portrait mode.
Note: You can change the orientation of the
entire presentation only, not individual slides.
1 On the Design tab, in the Customize group, click
Slide Size.
2 Click Custom Slide Size. (Fig 5)
Fig 5
4 Click OK.
5 PowerPoint now asks you to choose between maxi-
mizing the size of your content on the new layout (to
do this, click Maximize) or scaling it down so that all
of the content fits into the new layout (to do this, click
Ensure Fit). (Fig 7)
Note: If you choose to maximize, some
content might fall outside the slide.
3 Change the orientation for the slides to Portrait or
Landscape. (Fig 6)
Note: You can also change the orientation of
your notes, handouts, and outline.

Fig 7
TASK 2 : Print your PowerPoint slides, handouts, or notes

Print slides
Fig 9
1 Select File. (Fig 8)
Fig 8
2 Select Print.
3 Select Full Page Slides, and then choose Full Page Fig 10
Slides from the Print Layout list. (Fig 9)
4 Set the other printing options you want, and click
Print.
Print slides with speaker notes
2 Select Print.
3 Select Full Page Slides, and then choose Notes
Pages from the Print Layout list. (Fig 11)

Fig 11
2 Select Print.
3 Select Full Page Slides, and then choose Outline
from the Print Layout list. (Fig 13)
Print.
Fig 13

Print.
Print an outline
Fig 12
TASK 3 : Print slides with background images

1 Open the PowerPoint presentation that contains the 4 Select Automatic in the Change Selected Object
coloured background. group or right-click the background and select
Grayscale setting, then select Automatic.
2 Click the View tab, and then select the Slide Master
button under the Presentation Views group. 5 Select Back to Colour View in the Close group of the
Grayscale tab.
3 Click the View tab, then select Grayscale in the
Colour/Grayscale group. 6 Select Close Master View in the Close group of the
Slide Master tab. (Fig 14)
Fig 14

lesson and software
• practice typing in Hindi or any one regional language with specific typing lesson and software.
Requirements
PROCEDURE
TASK 1: Type the exercises (Sentences/ numbers) given by the instructor
Note: The Instructor may train the trainees

to do the Hindi/ regional languages typing
exercises.
Note: The accuracy is more important than
speed.
257
DEO - Networking and Internet Concepts
View network connections

• view and change the IP address of your computer
• establish connection between two computers.
Requirements
• A working PC with internet connection - 1 No./batch.
PROCEDURE
TASK 1: View and change the IP address of your computer
Note to the instructor: Network icon should Note : A menu gets displayed on the screen.
be placed on the desktop
4 Choose “Local area connection” and right click it
1 Select the network icon and right click it.
Note: A “Local area connection properties”
Note: A menu displayed on the screen as on window appears on the screen as shown in
Fig 1. Fig 3.
Fig
Fig14
1
5 Choose “Internet protocol version4 (TCP/IPv4)”
6 Click “Properties”
Note: Internet protocol version 4 (TCP/IPv4)
windows appears on the screen as shown on
Fig 3.
7 View and note down the IP address and subnet
mask and fill the following given table.
IP Address
Subnet mask
Class
Gateway
8 Click “Obtain an IP address automatically”

Note: As the radio button is clicked, the IP
address gets cleared as shown on Fig 4.
9 Click “Use the following IP address”
10 Type “10.0.0.1” in the IP address and press tab key
as on Fig 5.
Note: The subnet mask gets automatically
filled as on Fig 6.
2 Choose “Properties”
Note: A “View your basic network information
and setup connection” window appears as
shown on Fig 2.
3 Click “Change adapter setting” option as shown in
Fig 2.
258
Fig 2
Fig 15
Fig 316
Fig

Fig
Fig 17
4
Fig
Fig18
5

Fig
Fig 619
TASK 2: Establish connection between two computers (P2P)

1 View and note the IP address of two computers. 5 Type ‘cmd’ and press Enter key to invoke DOS
prompt.
In case the computers do not have LAN port
there to establish P2P connection, network 6 Type “ping <IP address of Second computer>” and
card must be installed. press Enter key.
2 Insert one end of the cross cable in Ethernet port on Note
the rear side of the CPU (First Computer).
If you get a ‘Reply’ as shown in Fig 7, there
3 Insert another end of the cross cable in Ethernet port is a connectivity between first computer and
on the rear side of another CPU (Second Computer). second computer.
4 In First computer (Check connectivity) Press If you get the message ‘Request Timed out as
Windows button and R key simultaneously to invoke shown in Fig 8, then there is no connectivity
Run dialog box. between first and second computer.
Fig
Fig 20
7

Fig21
Fig 8
By repeating steps 4,5 and 6 in second Method 2

computer you can check the connectivity 1 Correct an end of the cross over ethernet cable into
between second computer and first computer. LAN port of one computer and the second end of
7 Get it checked with the instructor ethernet cable to second computer system.
Note: Using cross cable you can connect only 2 Follow the steps 1 to step 5 of task 1.
two computers in a peer to peer network. To 3 Select “Properties”.
Connect more than two computers in a peer
to peer network you need a Hub/Switch as 4 Input 10.1.1.1 as the IP address for the first computer
shown in Fig 9. and 10.1.1.2 as the IP address for second computer.
Type 255.255.255.0 as the “Subnet mask” for both
computers and click ok.
Fig22
Fig 9
Note: No need to type anything on the
“Gateway” and “DNS besters” because the
two computers are directly connected.

Browse Internet for information

• browse a website through web browser
• download file from website.
Requirements
• A working PC with internet
connection - 1 No./batch.
PROCEDURE
TASK 1: Browse a website through Web browser
1 Select “Google Chrome” icon.

Note: website of DGET appears on the screen.
Note: A home page Google appears on the (Fig 3)
screens as on Fig 1.
2 Type “www.dget.gov.in”. (Fig 2)
Fig 1
263
Fig 2
Fig 3

TASK 2: Download File from website
1 Type “CSTRI culcutta.gov.in” in the address bar.
Note: List of engineering and non-engineering
2 In the home page on the right hand side various trades appears on the screen as on Fig 5.
scheme syllabus are listed as shown in Fig 4.
4 Scroll down the screen with the mouse and select
3 Select “CTS syllabi” (Fig 4). your trade syllabus
Fig 4 Example: Trade name “DEO” (Data Entry Opeartor)
5 Click the selected trade COPA which is under lined
in blue as on Fig 6.
Note: The syllabus of “DEO” appears on the
screen as on Fig 7.
6 Click the “down load” icon to download the syllabus
as shown in Fig 8.
Fig 6

Fig 5
Fig 7
Fig 8

7 Check with the instructor.
Save the file (Fig 9).
6 Print the downloaded DEO syllabus
Fig 9
CTS DEO 2017

Create and use e-mail for communication with attachment, priority setting,
address book
• create an e-mail account
• create an export and import contacts
• compose and send e-mail with attach documents
• check the mails and sign out account.
Requirements
PROCEDURE
TASK 1: Create an Email Account
1 Choose “ internet explorer” and Click to open it.
Note to the instructor: Make the trainees to
2 Click “Gmail” on the “Google” home page.
create accounts as DEOTRG as the primary
name and secondary in increasing order of Note: An Account creation screen appears on
number series, in Gmail. the screen Fig 1.
Example: DEOTRG2, DEOTRG3 etc. 3 Click “CREATE AN ACCOUNT “
1 Create DEOTRG2 in yahoo mail Note: the following display appears on the
simultaneously at the end of Task 1 screen as on Fig 1.
2 Add contact in “DEOTRG2” of yahoo
account
Fig 1
268
Note: An account creation screen appears on Fig 3
the screen as shown in Fig 2.
4 Type “DEOTRG” in First Name box, “1” in Last
Name box
5 Choose your username as “DEOTRG1”
6 Password as “DEOTRG@98745” and retype the
same in “confirm your password”.
Note: While typing the password the password
box has to denote strong as on Fig 2.
Fig 2
Fig 4
7 Choose Birthday January, 24, 1994, Male in

Gender, your mobile number in mobile number, and
alternative email id if you have. (Fig 3)
8 Select “I agree” as shown in Fig 4.
11 Click “Next Step”
A created account of [email protected] is
appeared on the screen as on Fig 5.

Fig 5
TASK 2: Create an Export and Import Contacts
1 Login to “Deotrg2” of Yahoo Mail first.

Note: An Export window get opened as in
2 Click on “contacts” options and select “Actions” and Fig 7.
choose “Export All” as on Fig 6.
3 Choose and click “Yahoo! CSV option.
Fig 68
Fig Note: The verification codes appears on the
screen as in Fig 8.
4 Type the given code and click export now button
Note: Fig 9 &10 appears on the top of the
export window and appear on the bottom of
the export window.
5 Click “yahoo_ab(1).csv” file from downloads of hard
disk drive to view the address book.
Note: The downloaded file gets opened in
excel sheet were contacts can be checked.
6 Close the address book.
7 Signout yahoo mail.
Importing Contacts
1 Login to your Gmail account “Deotrg1”.
2 Click on “contacts” in Left hand panel of gmail as
shown in Fig 11.
Note: A Contact window appears on the
screen

Fig97
Fig
Fig 810
Fig 11
Fig 9
Fig 10
Fig 12 Fig 11
Fig 13
3 Click “More” and choose “import” from it as on

Fig 12.
Note: A “Import contacts” window appears on
the screen as on Fig 13.

Fig14
Fig 12 4 Click “Choose file” option and select “yahoo_ab.csv”
the downloaded file of yahoo aaddress book
Note: Fig 14 shows how the selected file is
displayed before importing.
Fig 16
Fig 14
5 Click “Import” button

Once the Import is complete you will see a
confirmation message as on Fig 15.
Fig 15
17
Fig13
Fig 15
TASK 3: Composing and Sending mail with attachments
1 Choose and click “COMPOSE” button

Note: Wait till the attachments gets completely
Note: A compose window appears on the attached
screen
5 Click send button and send the mail
2 Type “[email protected]” in “TO” box
6 Signout “Deotrg1” gmail account
3 Type “Deo syllabus” in “Subject” box
7 Check with your instructor.
4 Attach “Deo syllabus” from the downloads of hard
disk drive.

TASK 4: Checking mails and Sign Out
1 Sign in to “copatrg2” of yahoo mail.
Note: The unread messages are shown in the
2 Click “INBOX” inbox as in Fig 16.
Fig
Fig 18
16

Use online utilities in Internet

• use online dictionary
• use translations
• use storage space
• share with mail links
• use download manager
• use youtube utilities
• use google map
• use google earth
• use update windows.
Requirements
PROCEDURE
TASK 1: Online dictionary
1 Open browser
Fig 2
2 Enter “online dictionary” or www.dictionary.com
in the address tab. (Fig 1)
Fig 1
Fig 3
3 Type the word whose meaning you need to know

e.g.: utility (Fig 2)
4 Scroll down to see the different meaning of the word
(Fig 3)
5 Repeat the steps to find the meaning of two more
words
6 Close the browser.
274
TASK 2: Online translate
1 Open browser “Google Chrome”
Fig 5
2 Type “translate.google.co.in” in the address tab
(Fig 4)
Fig 4
3 Select the language for the input word e.g.:

ENGLISH
4 Type the word, e.g.: utility
5 Click the language the input word needs to be
translated into, e.g.: HINDI
6 Press enter. 8 Close the browser.
7 Repeat the above steps for two more word translation
(Fig 5)
TASK 3: Use Storage space

1 Open the browser
Fig 7
2 Log in using your Google account
Note: In case you don’t have a Google
account, create a new account to continue
3 Click on the “Google Apps” icon and select “Drive”
(Fig 6)
Fig 6
5 Click on + New to create a new folder named DEO

(Fig 8 to Fig 10)
6 Add the files related to DEO in the folder
7 Log off from the account
8 Close the browser.
4 Click on My Drive to view the files and folders in your
account (Fig 7)

Fig 8 Fig 9
Fig 10
TASK 4: Use Share with mail links
1 Open the browser 4 Click on My Drive to view the files and folders in your
account (Fig 8)
2 Log in using your Google account.
5 Click on the file you need to share.
account, create a new account to continue 6 Click the SHARE button on the right hand side of the
file (Fig 11).
3 Click on the Google Apps icon and select Drive
(Fig 7).
Fig 11

7 Press the Get sharable link to share with mail links Fig 12
(Fig 12).
8 Enter the email address to share the link and click
Done.
9 Log off from your account.
10 Close the Browser.
TASK 5: Download Manager
1 Open the Browser 4 Complete the installation of the Free Download

Manager
2 Type “Download manager” (Fig 13)
5 Download any files or video using Download
3 Click on the Free Download Manager link and press
Manager.
Free Download.
Fig 13
TASK 6: Use YouTube utilities
1 Open the browser

Fig 14
2 Log in using your Google account
account, create a new account to continue
3 Click on the Google Apps icon and select YouTube.
(Fig 14) (or) type youtube.com in address tab.
4 Search for the video ‘how to assemble a PC’ in
YouTube.
5 Log off from the account
6 Close the browser

TASK 7: Google map
1 Open browser 3 Enter the place in Search Google Maps (Fig 16)
2 Enter address http://maps.google.com (Fig 15) 4 Click Directions and type the name of starting point
(Fig 17).
Fig 15
5 Note the time taken by taking different routes and
modes of transportation.
Fig 16
Fig 17

TASK 8: Use Google earth
1 Open the Browser Fig 19

2 Enter the address earth.google.com (Fig 18)
Fig 18
Fig 20
3 Enter the destination name to find on earth in the
search tab (Fig 19)
4 Analyse the area in 2D and 3Dwith zoom in and
zoom out .Note down the details about the place
(Fig 20)
Note: Google earth works best in Google
chrome and Firefox browsers
TASK 9: Use Update windows
1 Click start button or press short cut key window + x. 4 Click “check for updates”. Now the window
automatically change the available updates in your
2 Choose settings.
PC. After checking the update, it is automatically
3 Click Update and Security window update window install and finish the update.
will appear on the screen.

Video conferencing using software/apps

• get Started With Zoom
• set Up A Zoom Meeting
• join A Zoom Meeting
• schedule Meetings
• record Zoom Meetings.
Requirements
PROCEDURE
TASK 1: How to Get Started with Zoom
1 For Desktop • Sign in using SSO (Single Sign-On) or your

Google or Facebook account.
Step 1: Type WWW.Zoom.us in the address tab and
click on the “SIGN UP” button that’s at the top-right Note: For a company meeting or other work
corner of the screen.(Fig 1) purposes, it’s best to sign up using the work
email address.
Step 2: Zoom account can be created in two methods
(Fig 2) Step 3: Zoom will now send an email with a
confirmation link (Fig 3).
• Create a new account using your work email
address.
Fig 1
Fig 2
280
Fig 3 Step 5: Now it is ready to start a meeting or schedule
Note: Download the desktop app/Zoom client from
the Zoom website for easy access.
2 For Mobile
Step 1: Download the Zoom IOS or Android app
from the App Store/Play Store.
Step 2: Sign up or sign in to Zoom by following the
on-screen instructions that are similar to the desktop
process.
Step 4: Login to the email account and click on that

link to go to Zoom’s Sign Up Assistant and sign in
using given credentials (Fig 4,Fig 5, Fig 6 & Fig 7).
Fig 4
Fig 5 Fig 6

Fig 7
TASK 2: How to Set Up a Zoom Meeting

Here’s a step-by-step guide to set up a Zoom meeting • With Video On
easily:
• With Video Off
1 For Desktop
• Screen Share Only
A Starting a Zoom Meeting
Step 3: The website will redirect you to the Zoom app
Step 1: Log in to your Zoom account (Fig 8). (Fig 10, Fig 11, Fig 12) and start a meeting. Here,
you can edit meeting settings or copy the “Invitation
Step 2: Click the link “HOST A MEETING” at the
URL” that you send to the attendees.
top-right corner of the screen, and select one of the
following options (Fig 9): Fig 10
Fig 8
B Adding Participants
Step 1: Start a new meeting on the Zoom desktop
app.
Fig 9
Step 2: In the new meeting screen, click on the
“Invite” button in the toolbar at the bottom (Fig 13).
Step 3: Here, Zoom will give you the options to either
“Copy URL” or “Copy Invitation”. You can send these
to participants via text, email or instant messaging
(Fig 14).
Step 4: You can also directly email the meeting
details through your preferred email client via the
Zoom app itself.

Fig 11
Fig 12

Fig 13 2 For Mobile Devices
A Starting a Zoom Meeting
1 Open the Zoom mobile app and sign in to your
account.
2 Tap the orange “New Meeting” icon that appears
on your screen.
3 Edit meeting settings according to your
Fig 14 preferences (such as switching video off for
participants, using a Personal Meeting ID, etc.).
Once you’re done, tap the blue “Start a Meeting”
button.
TASK 3: How to Join a Zoom Meeting
Here’s a step-by-step guide to join a Zoom meeting B Join Using a Meeting ID

quickly:
Step 1: Open the Zoom app and click on the “Join”
Note: The same steps apply to both your icon.
desktop and your phone.
Step 2: Paste the Meeting ID in the box provided,
A Join Using a Meeting Link add your display name for the meeting and click on
the “Join” button.
1 If you have a join link for a meeting, just click on
it or paste it into your web browser to join the
meeting (Fig 15).
Fig 15

TASK 4: How to Schedule Meetings
You can schedule a meeting by setting: Step 2: Enter meeting details in the Schedule
Meeting pop-up window that appears (Fig 17).
• Its date and time
Set its date and time, privacy and access settings.
• Meeting ID
Select the preferred calendar (between iCal, Google
• Whether it requires a password to join or not Calendar or others) to schedule the event in the
calendar.
• And more!
Step 3: Once you’ve adjusted preferences, click
A For Desktop
on the “Schedule” button at the bottom right of the
Step 1: To schedule a meeting, head to the Zoom screen (Fig 17).
app and click on the blue “Schedule” button (looks
like a calendar icon) (Fig 16). Fig 17
Fig 16
TASK 5: How to Record Zoom Meetings

Zoom allows to record meetings easily and save them Step 3: Choose between “Record on this Computer”
either to the local device or the Zoom cloud. By saving or “Record to the Cloud.” This starts the recording,
it to the Zoom cloud, the team members can access it and all meeting members will see the word
across multiple platforms easily. “Recording” in red at the top of the screen (Fig 19).
A For Desktop Step 4: Click on “Pause/Stop Recording” to stop
recording the meeting. Alternatively, you can also
Step 1: Start a meeting.
end a meeting to stop recording it (Fig 19).
Step 2: In the Zoom toolbar, click on the “Record” Fig 19
icon (Fig 18).
Fig 18

Step 5: After you end the meeting, Zoom converts 2 For more screen sharing options, click on the
the recording to MP4 format and stores it in your “Advanced” tab at the top of the screen to share:
preferred location. You can now easily access your
• A part of your screen or the entire screen.
recorded sessions any time you want!
• Only your computer’s sound or your microphone’s
1 How to share the Screen (Screen Sharing)
sound as well.
a To share the screen, just click on the “Share
• Content from a second camera or content only
Screen” icon in the toolbar at the bottom (Fig 20).
from your screen.
This allows to share:
Zoom screen sharing helps to:
• A specific app or window.
• Host virtual presentations and workshops.
• A whiteboard.
• Explain processes in detail.
• Apple iPhone / iPad screen (if your device supports
• Review work and project documents together with
this).
your team.
Note to the Instructor: The Instructor may
train the trainees for other video conferencing
software’s /apps such as skype/ google etc.
Fig 20

E Mail configuration through outlook

• open Outlook
• setup the email account manually.
Requirements
PROCEDURE
TASK 1: To add an email account to Outlook on Windows
1 Open Outlook 2016 or 2019 from your start menu. Fig 3

(Fig 1)
Fig 1
2 On the top left, click the File tab.

Fig 4
3 Click Add Account.
A popout menu appears allowing you to add an
account (Fig 2)
Fig 2
Note: IMAP (Internet Message Access

Protocol) and POP (Post Office Protocol) are
two standard protocols to access email. IMAP
is the recommended method when you need
to check your emails from several different
4 Enter your email address. devices, such as a phone, laptop, and tablet.
5 Click the ‘Advanced’ link and check the box to set up 8 On the next page, enter th0065 Incoming and
the account manually. Outgoing settings.
6 Click the ‘Connect’ button. (Fig 3)
7 Choose POP or IMAP. IMAP is recommended.
(Fig 4)
287
• Server — This is your DreamHost mail server 10 Enter the password and click ‘Connect’. (Fig 6)
name. The example above uses imap.dreamhost.
Fig 6
com for the incoming server. If you’d prefer a
POP connection, you would use pop.dreamhost.
com instead. The outgoing server is always smtp.
dreamhost.com.
Note: Make sure you only enter your
DreamHost mail servername. Do not use
a subdomain such as mail.example.com.
You may get an insecure warning if you
use the wrong mail hostname.
• Port — If you chose IMAP, the secure port is 993.
For outgoing ports, use 465 or 587. 11 A confirmation message will pop up, if it was
Port 465 with SSL is recommended, however successfully set up. (Fig 7)
some email clients are unable to use this port. Fig 7
If you are unable to use port 465, the next best option
is port 587 using STARTTLS.
• Encryption — SSL/TLS.
• Require logon using Secure Password
Authentication — Check this box.
9 Click the ‘Next’ button. (Fig 5)
Fig 5

Browser utilities
• browser history view and clear
• bookmark a web page for future view.
Requirements
PROCEDURE
TASK 1: Browser history view and clear
1 Open browser 4 Click on Clear Browsing data to clear the browsing

history (Fig 2)
2 Click on Customise and control icon on the top right
hand of the screen 5 Click on Clear data on complete the clearing of
browser history.
3 Click the on History in the drop down menu to view
the browser history (Fig 1). 6 Close the browser.
Fig 1 Fig 2
TASK 2: Book mark a web page for future view
1 Open the Browser 4 Enter the Name and Folder details and click Done.
2 Enter the address of any web page, e.g.: www.skill- 5 To see other bookmarks, click on the Customise
development.gov.in and control icon on the top right hand of the screen.
(Figs 4&5)
3 Click on the Bookmark this pageicon on the top right
hand of the screen (Fig 3)
289
Fig 3 Fig 5
Fig 4
TASK 3: Changing the Home Page in Google Chrome
1 In the top right corner of your computer’s browser,

Fig 6
click the customize and control Googel Chrome
button at the right hand top corner and select
Settings from the drop down list (Figs 6&7).
2 Find the Settings option labeled Appearance. Click
it. The “Appearance window” will get opened. Type
ww.skillindia.gov.in in the home page option.
3 The web address of the homepage can be changed
in future as desired.

Fig 7
TASK 4: Allow, Block and delete cookies

1 Open the browser
Note: A cookie is a small piece of text sent to
your browser by a website you visit. It helps 2 Click on customize and control icon on the top right
the site remember information about your hand of the screen
visit, which can make it easier to visit the site 3 Customize the cookies option to allow, block or
again and make the site more useful to you. delete as shown in Fig 3

lesson and software
Requirements
PROCEDURE
TASK 1: Type the exercises (Sentences/ Paragraph) given by the instructor

exercises.
Note: The accuracy is more important than
speed.
292
DEO - Share and transfer data
Convert different files to other required formats viz word, pdf, jpg, etc
• convert pdf to various formats using Adobe Acrobat
• convert files various formats using MS Office Word, Excel, Power point etc
• convert the given file in to various file formats (online).
Requirements
PROCEDURE
TASK 1: Convert pdf to various formats using Adobe Acrobat
The instructor may get install the Adobe Fig 2

Acrobat in the PC
1 Open the pdf file to be converted in Adobe Acrobat
software
2 Click the File Menu and select “Export” Option
(Fig 1)
Fig 1
Fig 3
3 A sub-menu will open with options to which format

the file need to be converted (Fig 2).
4 Select “Word Document”.
5 A new window will open. Give a name to the file and
Click the “Save” button to save the file in the word
format. (Fig 3)
293
TASK 2: Convert files various formats using MS Office Word, Excel, Power point etc.
1 Open the word file to be converted in Microsoft Word 2 Click the File Menu and select “Export” Option
(Fig 4)
Fig 4
3 Select “Create PDF/XPS” to convert the word file in

Fig 5
to pdf
4 A new window will open. Give a name to the file and
click the “Publish” button to save the file in the pdf
format (Fig 5).
Note: The same procedure applies to convert
the files in other Office components like
Excel, power point etc.
The “Save as” in the “File” menu can also be
used to save the files in different formats in
MS office.
TASK 3: Convert a given file in to various formats (online)
1 Open Google. 4 Follow the procedures as given in the website to

convert the given file to different formats
2 Search for file conversion as required ex. Pdf to
word converter Note: The instructor may guide the trainees
to convert files through online by selecting
3 Select a search option as shown in Fig 6
genuine website.

Fig 6

Secure different files with passwords

• protect the given file using password (Adobe, Word, Excel) etc
• restrict printing, editing and copying of documents
• remove password of the documents.
Requirements
PROCEDURE
TASK 1: Protect the given file using password (Adobe, Word, Excel) etc
1 Open the PDF in Acrobat DC, and do one of the 4 Click Apply. Acrobat displays a confirmation
following: message that the file was successfully protected
using password.
• Choose File > Protect Using Password.
Protecting MS office Documents
• Choose Tools > Protect > Protect Using
Password. 1 Open Word,, Click the “File” menu and Click “Info”
option (Fig 2)
2 If you receive a prompt, click Yes to change the
security. 2 Click the Protect Document option (Fig 2).
3 Choose Editing, and then type and retype your Fig 2
password. Your password must be at least six
characters long. The password strength is displayed
next to your password to indicate whether the chosen
password is weak, medium, or strong. (Fig 1)
Fig 1
3 Click the “Encrypt with Password” option (Fig 3).

4 Type the password in the Encrypt Document Window
(Fig 4)
5 Retype the password in the Confirm Password
Window and click OK (Fig 5)
6 Now the document is protected with password
(Fig 6).
7 Next time, when the document is opened, it will ask
for a password. (Fig 7)
296
Fig 3 Fig 6
Fig 7
Fig 4
Note: The same procedure applies for Excel,

Powerpoint etc.
Fig 5

TASK 2: Restrict printing, editing and copying of documents
5 The resolution may be selected based on the end

Note 1: You can prevent users from printing, user printer capability.
editing, or copying content in a PDF. You can
set the restrictions you want to apply to the 6 Select what the user can change from the Changes
PDF. Users cannot change these restrictions Allowed menu: such as
unless you give them password. - None
Note 2: Illustrator, Photoshop, or InDesign - Inserting, Deleting, And Rotating Pages
do not have view only modes. To open a
restricted PDF in these applications, the user - Filling In Form Fields And Signing Existing Signa-
must enter the permissions password. ture Fields
Note 3 : If you forget a password, you cannot - Commenting, Filling In Form Fields, And Signing
recover it from the PDF. Consider keeping a Existing Signature Fields
backup copy of the PDF that isn’t password- - Any Except Extracting Pages
protected.
7 Choose any of the following options:
1 Open the PDF in Acrobat DC, and do one of the
following: - Enable Copying Of Text, Images, And Other
Content
• Choose Tools > Protect > More Options > Encrypt
with Password. - Enable Text Access For Screen Reader Devices
For The Visually Impaired
• Choose File > Protect Using Password, and then
choose Advanced Password Protection from 8 Select an Acrobat version from the Compatibility
More Options. menu. Choose a version equal to or lower than the
recipients’ version of Acrobat or Reader. The Com-
2 If you receive a prompt, click Yes to change the patibility option you choose determines the type of
security. encryption used. It is important to choose a version
3 Select Restrict Editing And Printing Of The compatible with the recipient’s version of Acrobat or
Document. Reader. For example, Acrobat 7 cannot open a PDF
encrypted for Acrobat X and later. (Fig 9)
All Adobe products enforce the restrictions set by
the permissions password. However, if third-party Fig 9
products do not support these settings, document
recipients are able to bypass some or all of the
restrictions you set.
4 Type the password in the corresponding field. Your
password must be at least six characters long.
For each keystroke, the password strength meter
evaluates your password and indicates the password
strength. (Fig 8)
Fig 8
9 Select what you want to encrypt:

- Encrypt All Document Contents
- Encrypt All Document Contents Except Metadata
- Encrypt Only File Attachments
Requires a password to open file attachments.
Users can open the document without a password.
Use this option to create security envelopes.
10 Click OK. At the prompt to confirm the password, re-
type the appropriate password in the box and click
OK.

TASK 3: Remove password of the documents
• If the document had only a Document Open
Note: You can remove security from an open
password, click OK to remove it from the
PDF if you have the permissions to do so.
document.
If the PDF is secured with a server-based
security policy, only the policy author or a • If the document had a permissions password,
server administrator can change it. type it in the Enter Password box, and then click
OK. Click OK again to confirm the action.
1 Open the PDF, then select Tools > Protect > More
Options > Remove Security.
2 Your options vary depending on the type of password
security attached to the document:

Setup, configure and Transfer/share data from mobile/mobile apps such as

WhatsApp to computer through cables/ wireless modes
• transfer/share data from mobile to computer through whatsapp (wireless transfer)
• transfer/share data from mobile to computer through cable.
Requirements
• A working PC with internet • Mobile - 1 No.
PROCEDURE
TASK 1: Transfer/share data from mobile to computer through whatsapp (Wireless transfer)
1 Open WhatsApp on your web browser (Fig 1) Fig 2

Fig 1
Fig 3
2 Open WhatsApp on your phone and click on the

WhatsApp web option or “Linked devices” option
(Fig 2, Fig 3)
3 Scan the QR code on your desktop using your
smartphone (Fig 4) 5 If you want to share pictures or documents, click on
the contact name you want to send the message
4 After scanning the QR code using your rear camera,
you will be able to see all the conversation on your 6 Tap on the Attachment icon as shown in Fig 6
desktop screen (Fig 5)
300
Fig 4 Fig 6
Fig 5

7 A menu list of icons will appear where you will be Fig 7
given the option to either send pictures using the
picture icon or share documents.
8 Find the file that you want to share and double click
on the file after choosing it
9 After the double-clicking, the file gets attached and
now you can send the file by clicking the send icon
button (Fig 7)
Note: You can add multiple files by following
the same procedure
TASK 2: Transfer/share data from mobile to computer through cable

1 Connect the mobile and computer with USB cable 3 After tapping “Tap for more options” in the mobile
message, a new window will open with options as
2 A charging message will appear on the mobile
shown in Fig 9.
screen as shown in Fig 8
4 Select the option “Transfer Files” (Fig 9).
Fig 8
5 The Mobile Phone icon will be displayed in the
computer (Fig 10)
6 Double-Click the Mobile phone icon to access the
memory of the phone (Fig 11)
7 Now, copy or download the files from the mobile
memory to computer memory.
Fig 9

Fig 10
Fig 11

Practice mirror casting of screens between different devices

• mirror casting of screens between laptop/pc to TV without HDMI cable
• mirror casting of screens between laptop/pc to TV using HDMI cable.
Requirements
PROCEDURE
TASK 1: Mirror casting of screens between laptop/pc to TV without HDMI cable
Note: While working on a Windows 10 PC Fig 2

and want the apps and content from another
screen to show on your PC screen, you’ll want
to consider mirroring that device‘s screen
or projecting it to your PC. Please note that
you’ll need a device that supports Mirror cast.
1 Select Start > Settings > System > Projecting to
this PC Fig 1, Fig 2, Fig 3.
Fig 1
Fig 3
2 Under Add the “Wireless Display” optional feature to

project this PC, select Optional features (Fig 4).
3 Select Add a feature, then enter “wireless display.”
6 Your PC will alert you that your TV wants to connect,
4 Select it from the list of results, then select Install.
click Yes.
5 After “Wireless Display” is installed, manage your
7 On the PC you’re projecting to, launch the Connect
projecting preferences on the Projecting to this PC
app by entering “Connect app” in the search box on
page in Settings based on your personal preference.
the taskbar.
You can also decide if you want to require a PIN..
304
Fig 4
8 On the device you’re projecting from, go to the projecting from a PC, you can also select Windows
screen mirroring settings (sometimes called cast key + K and select the PC you’d like to connect to.
settings), and select your PC to connect to it. If you’re
TASK 2: Mirror casting of screens between laptop/pc to TV using HDMI cable
Note: A wired connection between the laptop Fig 5

and TV ensures better picture quality and
shorter lag time
1 Locate the video/data port on the laptop and plug
in the HDMI adapter or the USB-C/DisplayPort to
HDMI cable (Fig 5)
Note: HDMI cables are the same on both ends,
so it doesn’t matter which one goes into the
TV or the laptop.

2 Connect the HDMI cable to the adapter (if applicable) Fig 8
and then to your TV or other video source.
3 Press INPUT or SOURCE button on the TV remote.
Then choose HDMI 1/HDMI 2/HDMI 3 on your TV
screen (Fig 6).
Fig 6
Fig 9
8 Right-click on the sound icon at bottom right on the

laptop’s screen. Click Playback devices. (Fig 10)
4 Access the “Display” options in “Settings.” (Fig 7) in Fig 10
the laptop
Fig 7
9 Select HDMI audio output device and click Set

Default. (Fig 11)
Fig 11
5 Click “Adjust Resolution” (Fig 8)

6 Select TV from Display drop-down list. (Fig 9)
7 Change the Resolution to have a best view on TV
screen. Click OK to save settings.

10 To show the disabled devices, right-click on the Fig 12
blank area of and select on Show Disabled Devices
(Fig 12).
11 For any additional configurations please refer the
manual of the TV

Scan QR Codes for data transfer and storage

• transfer and store files by scanning QR codes.
Requirements
PROCEDURE
4 Click the “QR app” for file transfer in the menu. A QR
Note to Instructor: The instructor may install a code should be generated and displayed on your
genuine QR code generator for windows and computer screen.
android phone from trusted sites like Google
play store or Microsoft store 5 Open the qrSend app on your Android device.
1 Download any Genuine qrSend app from trusted 6 Tap the “Upload” / “Send” button located in the
website and install it on your Android device. screen.
2 Download the Genuine qrSend app from trusted 7 Scan the QR code shown in computer by using your
website and install it on your PC Android device’s camera.
3 Explore your pc. Right-click on the file to be sent 8 Now, the file transfer will begin automatically.
to your Android device. An option to send the file
through qrSend app will be listed in the menu.
308
Transfer/ share data from computer to google drive/cloud

• transfer/share data from computer to Google drive manually.
Requirements
PROCEDURE
TASK 1: Transfer/share data from computer to Google drive manually
1 Login to your Google account

Fig 3
2 Select Google drive (Fig 1)
Fig 1
3 Click the “New” Option (Fig 2) and choose any of the 4 Now select the folder or file which need to be
mentioned options (Fig 3). transferred from computer to Google Drive and click
Fig 2
“Open” button in the open window (Fig 4)
Fig 4
File Upload - By using this option you can upload

only the file
Folder Upload - By using this option you can upload
the whole folder
309
Note: Fig 6
1 In case of batch transferring, you cannnot
transfer more than one files during the
migration process. This will make the
process time consuming
2 Threre is no filter option like date and size
filter in this method
3 There is a chance of alteration of data
integrity and foldr hierarchy
Method 2
Transfer/share data from computer to Google drive with
the official app
Note: Google Drive provides an official
desktop application for PC-Google Backup
and Sync, which can directly back up data
from local disk to Google Drive.
Download and install Google Backup and Sync on PC,
after launching the program, log in to your account
according to the instructions (Fig 5).
Fig 5
Fig 7
Fig 8
Click CHOOSE FOLDER to select the folder that needs

to be backed up and synced to Google Drive. If you
need to upload a folder to Google Photos, just check
Upload photos and videos to Google Photos in this
window. (Fig 6)
To Sync My Drive to this computer check or uncheck
this option. Confirm your settings and click START to
transfer the file to Google Drive. (Fig 7)
4 The program will create a Google Drive folder on the
local disk.
To backup laptop to Google Drive later, drag and
drop or copy and paste them to this folder (Fig 8).
The instructor may ask the trainees to prepare
Note: Third-party tools can also help you a list of some third party tools to move files
move files from PC to Google Drive from PC to Google Drive

Practice preparing of google sheets, google forms and sharing for data
processing
• create a spreadsheet and fill it with data
• create, edit and share google forms.
Requirements
PROCEDURE
TASK 1: Create a spreadsheet and fill it with data
There are 3 ways to create a new spreadsheet in Fig 2

Google Sheets:
1 Click the red “NEW” button on Google Drive
dashboard and select “Google Sheets” (Fig 1)
Fig 1
3 Click “Blank” or select a template on the Google

Sheets homepage (Fig 3 & Fig 4)
Fig 3
2 Open the menu from within a spreadsheet and select

“File > New Spreadsheet” (Fig 2)
311
Fig 4 Adding Data to Your Spreadsheet
1 Start entering data into a cells or copy paste the
data in the spread sheet (Fig 6)
Note:
a Copy and paste an HTML table from a
website
b Import an existing spreadsheet in csv, xls,
xlsx and other formats. To import a file
from outside of your Google Drive, go to
the FILE > IMPORT > UPLOAD menu.
c Copy any value in a cell across a range of
cells via a click and drag
Note : Make sure you only click once on a cell
before pasting data, so Google Sheets will
turn it into a list with each item in its own cell.
4 A new spread sheet is created (or a pre-populated If you double-click on a cell, Google Sheets
template if you choose one of those) (Fig 5) will paste all the data into one cell which is
likely not what you want.
Fig 5
2 Format Data for Easy Viewing
The basic formatting options in Google Sheets is
shown in Fig 7. Move the cursor over an icon to see
its description and shortcut key (Fig 8).
Freeze” the first row
There are two ways to freeze rows:
1 Click VIEW > FREEZE > 1 ROW in the navigation
bar to lock the first row in place
2 Hover the dark grey bar in the top left of the
spreadsheet (until it becomes a hand) and drag
between rows 1 and 2 (Fig 9).
3 Add, Average, and Filter Data with Formulas
Fig 6

Fig 7
Fig 8
Fig 9
Fig 10
Google Sheets, like most spreadsheet apps, has

a bunch of built-in formulas for accomplishing a
number of statistical and data manipulation tasks
(Fig 10).
4 Share the Data
Click either FILE > SHARE or use the “Share” button
in the top right (Fig 11, Fig 12) and then enter the
credentials required to the share the data (Fig 13).
5 Downloading Your Data
Click File > Download as to download the data in
different formats (Fig 14)
TASK 2: Create, edit and share Google forms

Fig 11 Fig 13
Fig 12
Fig 14
Note: Google Sheets has an “Offline Mode” that will automatically sync your changes to the document
when you reconnect to the internet. 2 A new Google form will get opened (Fig 17)
This is useful for any situation where you’d 3 Add Title, Questions and Options (Fig 18)
need to treat Google Sheets like a desktop 4 To add another question click the “+” button on the
application right side (Fig 18)
Google forms is a way to collect and organize 5 After adding serious of questions, Click the “SEND”
information option at the right hand top corner (Fig 18)
1 Type forms.google.com or select it from Google 6 The “Send” will get opened. Add the e-mail ids to
dashboard (Fig 15 & Fig 16) which the form need to be send (Fig 19).

Fig 17
Fig 15
Fig 16
Fig 18
DEO

7 The receiver will submit the form after filling up Fig 21
(Fig 20, Fig 21)
Fig 19 DEO
Fig 22
DEO
8 The responses received will be seen by clicking the

“Response” tab. (Fig 22)
Fig 20
DEO

Setup and link computers for remote access using softwares like remote
desktop sharing/Team viewer software/any desk
• setup and link computers for remote access using ‘Anydesk” software
• setup and link computers for remote access using “Teamviewer”.
Requirements
PROCEDURE
TASK 1: Setup and link computers for remote access using ‘Anydesk” software
1 Download and install any desk in any two computers 5 Entre the remote address of computer 2 in the
<Remote Address Bar> (Fig 1) or click invite button
2 Click the “AnyDesk” icon in computer 1
to type the address of the remote computer (Fig 2).
3 You will get a 9 digit address for your network pc (The address of remote computer 2 will be sent over
(Fig 1) mail/message/WhatsApp/chat etc.)
4 AnyDesk window will get opened and the list of
computers in network will be displayed in the home
page (Fig 1)
Fig 1
317
Fig 4
Fig 2
Fig 5
6 Grant the “Profile” and Access limits to the computer
2 by setting “Profile” and “More” dropdown menus as
shown in Fig 3 and Fig 4.
Fig 3
Fig 6
7 A connect window will pop up in the remote computer Fig 7

2 as shown in Fig 5
8 Connection will be progress (Fig 6) and a request
will be sent to computer 1 (Fig 7)
9 Once the request has been accepted, connection
between two computers will get connected (Fig 8).
The inner window in Fig 8 is of computer 2 and the
outer window is of computer 1

Fig 8
TASK 2: Setup and link computers for remote access using “Teamviewer”
Installing TeamViewer on Desktop 2 Double-click the TeamViewer setup file

(Fig 9, Fig 10).
1 Open the TeamViewer website. Go to https://www.
teamviewer.com/en/download/ in your browser.
Select your operating system. Click Download
TeamViewer.
Fig 9

Fig 10
2 Open TeamViewer on the computer to which you

Note: Windows - Check the “Installation to want to connect. Once TeamViewer is open on both
access this computer remotely” box, check computers, you should be able to connect. (Fig 11)
the “Personal / Non-commercial use” box,
uncheck the “Show advanced settings” box if 3 Review the second computer’s ID and password. On
necessary, click Accept - finish, and click Yes the left side of the computer’s TeamViewer window,
when prompted. you should see an “ID” number and a “Password”
number or jumble of characters (Fig 11).
Connecting on Desktop
4 Enter the second computer’s ID into TeamViewer
1 Open TeamViewer. on the first computer. Type the “ID” number into
Note: Close the “Unattended setup” wizard the “Partner ID” text field on the right side of the
if prompted. If this is your first time opening TeamViewer window on the computer from which
TeamViewer, you’ll be prompted to navigate you want to connect.
through an “Unattended setup” wizard; if so,
just click Cancel.
Fig 11

5 Make sure that “Remote control” is checked. This 8 Click “Ok”. (Fig 12)
box is below the “Partner ID” text field.
9 Control the connected computer. Once you’re
6 Click “Connect to the partner” button. connected to the computer, you can control it as
though you were sitting in front of it (Fig 13).
7 Enter the second computer’s password when
prompted. Type the second computer’s “Password”
value into the text box that appears (Fig 12).
Fig 12
• Closing the session or TeamViewer program at any Transferring Files

time will cancel the connection.
1 Connect the computers through teamviewer by
clicking the File transfer option while login (Fig 11,
Fig 13)
Fig 13

Observe Video Demonstration of online/ internet banking transactions using

associated mobile apps
• observe video demonstration of online/ internet banking transactions using associated mobile apps.
Requirements
• A working PC with internet
PROCEDURE
Note: The Instructor may arrange for the video
demonstration of online/internet banking
transactions available in the youtube.
Example:https://www.youtube.com/watch?
v=Kg0vuypxvIE
322
lesson and software
Requirements
PROCEDURE
TASK 1: Type the exercises (Paragraph) given by the instructor with a given time-

exercises.
Note: The accuracy and speed is more
important.
323

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DATA ENTRY OPERATOR

Sector: IT & ITES

DIRECTORATE GENERAL OF TRAINING

Developed & Published by

National Instructional Media Institute

Copyright  2021 National Instructional Media Institute, Chennai

Director General/ Addl. Secretary

New Delhi - 110 001

Chennai - 600 032 EXECUTIVE DIRECTOR

MEDIA DEVELOPMENT COMMITTEE MEMBERS

Shri. M. Natarajan - Junior Training Assistant

Smt. Soniya Vijayanandan - Training Officer

Shri. Nirmalya Nath - Deputy General Manager,

Shri. S. Gopalakrishnan - Assistant Manager,

Module 1 - Safety Working Practices 23 Hrs

Exercise Title of the Exercise Learning Page. No.

Module 1 : Safety Working Practices

LEARNING / ASSESSABLE OUTCOME

On completion of this book you shall be able to

SI.No. Learning / Outcome Refer Ex:No

Duration Reference Learning Professional Skill Professional Knowledge

48. Practice typing in Hindi or

Project work/Industrial Visit

4 Collect the telephone numbers of the ITI office,

TASK 2: Identify the locations of electrical connections with computer setup

Identify safety symbols and hazard identification

1 Identify the signs and their categories from the chart.

IT & ITES : DEO (NSQF Level - 4) - Exercise 1.1.02 3

Practice safe methods of fire fighting in case of electrical fire

– take instructions to extinguish fire in an organised

14 Cover the injured area with a clean pad and bandage

Avoid direct contact with the victim. Wrap

IT & ITES : DEO (NSQF Level - 4) - Exercise 1.1.03 5

Class ‘C’: Gas and liquefied gases (Fig 4)

6 IT & ITES : DEO (NSQF Level - 4) - Exercise 1.1.03

6 Assume that is it type D fire (Electrical fire). Select

10 Aim the extinguisher nozzle or hose at the base of

IT & ITES : DEO (NSQF Level - 4) - Exercise 1.1.03 7

Instructor will explain all the road safety signs

8 IT & ITES : DEO (NSQF Level - 4) - Exercise 1.1.03

IT & ITES : DEO (NSQF Level - 4) - Exercise 1.1.03 9

Carry out artificial respiration

1 Observe the person (mock victim) receiving an

TASK 2: Prepare the victim before giving first-aid treatment

1 Loosen the tight clothing as it may interfere with the

Nelson’s arm-lift back pressure method must

5 Synchronise the above movement of rocking back

4 Gently rock forward keeping your arms straight until

IT & ITES : DEO (NSQF Level - 4) - Exercise 1.1.04 11

TASK 4: Revive breathing in the victim by Schafer’s method

Do not use this method when the victim has

4 Now immediately swing backwards removing all the

2 Kneel when the victim is astride, so that his thighs

TASK 5: Revive breathing in the victim by mouth-to-mouth method

12 IT & ITES : DEO (NSQF Level - 4) - Exercise 1.1.04

TASK 6: Revive breathing in the victim by Mouth-to-Nose method

Use this method when the victim’s mouth will

TASK 7: Revive breathing in a victim who is under cardiac arrest

In cases where the heart has stopped beating,

IT & ITES : DEO (NSQF Level - 4) - Exercise 1.1.04 13