BSBSUS511 - Project Portfolio.v1.0

BSBSUS511 Develop workplace policies and procedures for sustainability
Contents
Project Portfolio – Part A 3
Section 1: Briefing report 4
Section 2: Stakeholder meeting 8
Section 3: Policies and procedures 9
Section 3: Policies and procedures 11
Section 4: Action plan 13
Project Portfolio – Part B (Option 1 – Grow Consultants) 24
Section 5: RTO Inspection (Grow Consultants) 25
Section 6: Best practice memo 27
Section 7: Sustainability register 28
Section 8: Sustainability Implementation Report 29
Project Portfolio – Part B (Option 2 – Own Business) 31
Section 5: Action Plan Implementation Report 32
Project Portfolio
Document Name:
Document No: BSBSUS511 Version No: 1.0 Last Modified 1st July 2021
Date:
© AIM Institute of Health & Sciences| RTO Code: 41578| CRICOS Code: 03806D Page Sequence: 1
Student name:
Assessor:
Date:
Business that this

assessment is based on:
Area of sustainability:
Description of policies and

procedures:
Policy and procedure 1
Policy and procedure 2
Project Portfolio
Document Name:
Date:
Project Portfolio – Part A
Use Part A of your Project Portfolio with Assessment Task 2.
Project Portfolio
Document Name:
Date:
Section 1: Briefing report
Introduction
State the purpose of the
report, including current
organisational sustainability
practices.
Attach copies of any
relevant, current policies and
procedures or company
information to this section of
your portfolio.
Sustainability facts and

figures
Include information on
sustainability facts and
figures, as well as the
benefits to businesses.
Attach links to relevant

research, company
information etc to this section
of your portfolio.
Project Portfolio
Document Name:
Date:
Business planning,
opportunities and
sustainability
Describe how sustainability
can be built into business
planning and can inform
business opportunities to
reflect the organisation’s
commitment to sustainability.
Example sustainability Policy 1

policies and procedures
Report on three sustainability
policies and procedures that
you have identified and
reviewed. Summarise the
areas that they address. Policy 2
Include copies of the policies

(or links) to this section of
your portfolio.
Policy 3
Life cycle mapping

Explain life cycle mapping as
it relates to one of your
policy areas (using
Sustainability Victoria
resources from their
website), including lifestyle
stages, life cycle map, life
cycle matrix and identify and
selecting the most effective
strategies to reduce
Project Portfolio
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Date:
environmental impact.
Legal requirements in
relation to workplace
sustainability
List and explain key
legislation related to
sustainability and that is
relevant to the business.
Sustainability actions
Include example
sustainability actions to
inform the sustainability
action plan for the next 12
months. You should identify
at least five ideas initially,
including identifying priority
actions and longer-term
actions.
Project Portfolio
Document Name:
Date:
Performance indicators
Provide recommendations
on suitable performance
indicators that can be used
to measure environmental
performance once the
policies and procedures are
implemented.
Continuous improvement
Discuss possible strategies
for ensuring that resource
efficiency continues to occur.
Policy options
Recommendations for policy
options including discussion
on likely effectiveness,
timeframes and any costs.
Project Portfolio
Document Name:
Date:
Proposed scope Policy 1

Provide a scoping of the
Sustainability Policies and
Procedures, including a list
of headings to be included Policy 2
and a brief description of
each heading.
Attach: Current policies and procedures ☐
Links to research ☐
Links to review procedures ☐
Project Portfolio
Document Name:
Date:
Section 2: Stakeholder meeting
Summarise the stakeholder

feedback
How will you implement the
stakeholder feedback in your
policies and procedures?
Attach a recording of the
meeting if your assessor did
not observe or participate in
the meeting.
Attach any notes from the
meeting to this section of your
Portfolio.
Scope Policy 1
Use the feedback from the
meeting to finalise the scope of
your sustainability policies and
procedures including:
 required outcomes Policy 2

 KPIs
 methods of
implementation.
Recording of meeting (if relevant) ☐
Notes from meeting (if relevant) ☐
Project Portfolio
Document Name:
Date:
Policy and Procedure 1
Section 3: Policies and procedures
Purpose statement
Explain the main reason for
the policy and the issue it is
designed to manage.
Scope
Outline overarching policy
principles, for example,
organisational commitment
and compliance with
legislation.
Procedures Procedure title Responsibility
Project Portfolio
Document Name:
Date:
Procedures will contain

enough detail to enable
action, so the procedure is
supported and applied. If
there are consequences
relating to not following a
procedure, these must be
stated clearly in this section.
Roles and responsibilities

should be documented.
The following table should be
used. Numbering should be
used.
Project Portfolio
Document Name:
Date:
Policy and Procedure 2
Section 3: Policies and procedures
Purpose statement
Explain the main reason for
the policy and the issue it is
designed to manage.
Scope
Outline overarching policy
principles, for example,
organisational commitment
and compliance with
legislation.
Procedures Procedure title Responsibility
Project Portfolio
Document Name:
Date:
Procedures will contain

enough detail to enable
action, so the procedure is
supported and applied. If
there are consequences
relating to not following a
procedure, these must be
stated clearly in this section.
Roles and responsibilities

should be documented.
The following table should be
used. Numbering should be
used.
Project Portfolio
Document Name:
Date:
Section 4: Action plan
Sustainability Action Plan

Current: (insert month & year here)
Issues Comments
Insert into this section the current situation and issues which you would like to resolve.
1
Project Portfolio
Document Name:
Date:
Future: (insert month & year here)
No. Objectives Measures of Performance
Insert into this section the objectives which you would like to achieve based Insert into this section the measurements which will be used to
1 on the issues listed above. assess whether the objectives have been successfully achieved.
Project Portfolio
Document Name:
Date:
Project Portfolio
Document Name:
Date:
Strategy for Achieving Objectives

Strategies Step by Step Plan Due Date Name
Insert here the

Insert here the
person(s)
a. Break down each objective into clear and ordered steps which need to be taken to date by which
responsible for
achieve the objective that you have set. each step should
completing each
be completed.
step.
Insert into here each of the b.

objectives which you listed
above.
c.
d.
Project Portfolio
Document Name:
Date:
a.
b.
c.
d.
a.
Project Portfolio
Document Name:
Date:
b.
c.
d.
Project Portfolio
Document Name:
Date:
Resourcing plan
Strategies Resources required Source Name
Insert the
person
a. Describe resources required (human, financial, material). Insert the source of the resources.
responsible for
sourcing.
b.
Insert each strategy here.
c.
d.
Project Portfolio
Document Name:
Date:
a.
b.
c.
d.
a.
Project Portfolio
Document Name:
Date:
b.
c.
d.
Project Portfolio
Document Name:
Date:
Continuous improvement
Explain your strategy for
continuous improvement
Tracking and monitoring

success
Outline your strategy for
tracking and monitoring the
success of the policy
Project Portfolio
Document Name:
Date:
Supporting implementation
What support will you
provide to others during
implementation?
Reviewing implementation
Describe your strategy for
reviewing implementation.
How will outcomes be
documented? How will
feedback be provided? How
will trends be identified and
recorded?
Project Portfolio
Document Name:
Date:
Feedback
Describe the process that
you used to seek feedback
on your action plan.
Summarise the feedback
that you received and
describe how you
incorporated it.
Attach a copy of the
feedback that you received
to this section of your
portfolio.
Project Portfolio
Document Name:
Date:
Project Portfolio – Part B (Option 1 – Grow Consultants)
Use this section of the Project Portfolio if you are completing Option 1 with Assessment Task 3 (that is, if
you are working with the case study business).
Note: If you are completing Option 2 for Assessment Task 3, you should not complete this template. A
separate template has been provided for you later in this document.
Project Portfolio
Document Name:
Date:
Section 5: RTO Inspection (Grow Consultants)
Areas of RTO and practices

reviewed
Use of consumables/
materials/ technology/
equipment
 Identify equipment that

use energy and determine
which equipment uses the
most/least energy?
 Are switches left on

overnight/weekend?
 Do staff use the sleep

mode/screen saver?
 What practices are

currently in place to help
minimise energy
wastage?
Energy usage e.g. water,

electricity gas
 How is energy used on a
Project Portfolio
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Date:
daily basis?
 What things/tasks use up

the most energy?
 Are switches left on

overnight/weekend?
 Are staff using energy

sensibly?
 What practices are in

place to support effective
energy use?
Waste
 Describe workplace
waste.
 How is it disposed of?
 Are staff conscious of

waste management
practices e.g. recycling,
reuse, disposal?
Date of inspection/review:
Completed by:
Project Portfolio
Document Name:
Date:
Section 6: Best practice memo
Memorandum
To
From
Project Portfolio
Document Name:
Date:
Project Portfolio
Document Name:
Date:
Section 7: Sustainability register
Develop a sustainability register here. Remember that your sustainability register will be used for recording and tracking all continuous improvements in resource
efficiency. Your register should be able to include, as a minimum:
 the ability to record the reported opportunity
 the action to be taken
 the person with responsibility for the action
 timelines
 outcomes.
Project Portfolio
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Date:
Section 8: Sustainability Implementation Report
Analysis of staff survey results

and achievements against
targets
Analysis of energy audit data

and achievements against
targets
Project Portfolio
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Date:
Recommendations for
additional actions that need to
be taken based on a review of
the data
Summary of success of
sustainability policy and
procedure based on analysis.
Project Portfolio
Document Name:
Date:
Updates to sustainability policy

and procedure to account for
recommended improvements
Project Portfolio
Document Name:
Date:
Project Portfolio – Part B (Option 2 – Own Business)
Use this section of the Project Portfolio if you are completing Option 2 with Assessment Task 3 (that is, if
you are working with your own business).
Note: If you are completing Option 1 for Assessment Task 3, you should not complete this template. A
separate template has been provided for you earlier in this document.
Project Portfolio
Document Name:
Date:
Section 5: Action Plan Implementation Report
Resources
Were the resources that you
identified and sourced in your
action plan adequate to
implement the sustainability
policy?
 How did you

measure/monitor
resources?
 Describe any
gaps/shortfalls.
 Describe any
oversupplies.
 How might you resource

your next implementation
differently to improve
sustainability?
Providing support
Describe the support that you
provided to others to
implement the policy.
Attach notes, correspondence
and other evidence of support
that you provided to this
section of your portfolio.
Tracking and recording
Project Portfolio
Document Name:
Date:
sustainability improvements
Describe the strategies that
you used to track and record
sustainability improvements.
 How did these comply

with organisational
policies and procedures?
 How did you document

outcomes?
 What trends did you

identify?
Attach copies (or screen shots)
of your tracking, recording and
documentation to this section
of your portfolio.
You should also attach or link
to relevant policies and
procedures.
Stakeholder
feedback/consultation
How did you provide feedback
to relevant stakeholders about
the implementation and results
of the policy and procedure?
How else did you engage with
stakeholders during
implementation?
Attach copies of feedback
correspondence and/or results
to this section of your portfolio.
Sustainability results
Summarise the sustainability
gains that were made as a
result of implementation.
Project Portfolio
Document Name:
Date:
 Is there anything that you

could have done
differently to improve the
sustainability gains?
 What changes did you

make to the policy as a
result of the
implementation?
Attach a final copy of the policy

with changes highlighted to
this section of your portfolio.
Attach: Evidence of support provided ☐
Copies (or screen shots) of tracking, recording and

☐
documentation
Copies (or links) of relevant policies and procedures ☐
Feedback correspondence/results ☐
Final policy ☐
Project Portfolio
Document Name:
Date:

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BSBSUS511 Develop workplace policies and procedures for sustainability

Business that this

Description of policies and

Policy and procedure 1

Policy and procedure 2

Project Portfolio – Part A

Use Part A of your Project Portfolio with Assessment Task 2.

Section 1: Briefing report

Sustainability facts and

Attach links to relevant

Example sustainability Policy 1

Include copies of the policies

Life cycle mapping

Proposed scope Policy 1

Attach: Current policies and procedures ☐

Links to review procedures ☐

Section 2: Stakeholder meeting

Summarise the stakeholder

 required outcomes Policy 2

Recording of meeting (if relevant) ☐

Notes from meeting (if relevant) ☐

Policy and Procedure 1

Section 3: Policies and procedures

Procedures Procedure title Responsibility

Procedures will contain

Roles and responsibilities

Policy and Procedure 2

Section 3: Policies and procedures

Procedures Procedure title Responsibility

Procedures will contain

Roles and responsibilities

Section 4: Action plan

Sustainability Action Plan

Future: (insert month & year here)

No. Objectives Measures of Performance

Strategy for Achieving Objectives

Insert here the

Insert into here each of the b.

Strategies Step by Step Plan Due Date Name

Strategies Step by Step Plan Due Date Name

Insert each strategy here.

Strategies Resources required Source Name

Strategies Resources required Source Name

Tracking and monitoring

Project Portfolio – Part B (Option 1 – Grow Consultants)

Section 5: RTO Inspection (Grow Consultants)

Areas of RTO and practices

 Identify equipment that

 Are switches left on

 Do staff use the sleep

 What practices are

Energy usage e.g. water,

 How is energy used on a

 What things/tasks use up

 Are switches left on

 Are staff using energy

 What practices are in

 How is it disposed of?

 Are staff conscious of